Loading...
City Council Minutes 03-13-2000MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, March 13, 2000 - 7 p.m. Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen. Members Absent: None Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present. 2. Approve minutes of February 28, 2000 regular council meeting BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE FEBRUARY 28, 2000 REGULAR COUNCIL MEETING AS PRESENTED. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Mayor Belsaas noted that there was a request by the Monticello Lions Club to consider the renewals for their charitable gambling license at River City Lanes and Hawks Sports Bar and Grill with their license request for charitable gambling at the Monticello Country Club. BRIAN STUMPF MOVED TO INCLUDE THE CHARITABLE GAMBLING LICENSE RENEWALS FOR THE MONTICELLO LIONS CLUB AT HAWKS SPORTS BAR AND GRILL AND RIVER CITY LANES WITH AGENDA ITEM 5F COVERING THE CHARITABLE GAMBLING LICENSE FOR THE MONTICELLO LIONS CLUB AT THE MONTICELLO COUNTRY CLUB. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Bruce Thielen asked that discussion on forming a community center committee be added to the agenda. Clint Herbst indicated he also had a question on the community center operations and requested that item #5G be removed from the consent agenda for discussion. 4. Citizen comments/petitions, requests and complaints. None 5. Consent agenda A. Consideration of resolution authorizing the issuance of a charitable gambling license for Ducks Unlimited Banquet. Recommendation: Adopt a resolution authorizing the State Gambling Control Board to issue a gambling license to Ducks Unlimited. Res. 2000-14. 1 Council Minutes - 3/13/00 B. Consideration of resolution authorizing issuance of a charitable gambling license for Monticello Youth Hockey. Recommendation: Adopt a resolution authorizing the State Gambling Control Board to issue a pull tab license to Monticello Youth Hockey. Res. 2000-16. C. Item removed from agenda. D. Consideration to approve the subordination agreement associated with the contract for private development between Twin City Die Castings, the HRA and the City of Monticello. Recommendation: Approve a motion approving the Subordination Agreement with the contract for private development between Twin City Die Castings, the HRA and the City of Monticello. E. Consideration to approve a estoppel certificate associated with the contract for private development between Twin City Die Castings, the HRA and the City of Monticello. Recommendation: Approve a motion approving the estoppel certificate acknowledging the change in the construction commencement date from December 1, 1999 to January 1, 2000 and approving and acknowledging the change of the construction completion date for Phase I from June L 2000 to September 1, 2000 within the contract for private development between Twin City Die Castings, the HRA and the City of Monticello. F. Consideration of issuing a gambling license to Monticello Lions Club to conduct gambling at Monticello Country Club. Recommendation: Adopt a resolution authorizing the State Gambling Control Board to issue a pull tab license to the Monticello Lions Club for the Monticello Country Club. Res. #2000-15. G. Consideration of adoption of amendments to City/National Guard agreement governing development and operation of the Monticello Community Center. Recommendation: Approve the amended agreement contingent on resolution of shelving design issues to the satisfaction of the City and National Guard, payment to the City for change orders made to Guard offices as requested by the National Guard, Guard agreement to pay City for legal fees associated with this amendment. BRUCE THIELEN MOVED TO APPROVE THE CONSENT AGENDA WITH ITEM 5G REMOVED FOR DISCUSSION AND ITEM 5F AMENDED TO INCLUDE ALL THE CHARITABLE GAMBLING SITES OF THE MONTICELLO LIONS CLUB. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. Clint Herbst asked for some further clarification on this item before it was acted upon. Jeff O'Neill reviewed the shelving issue and its resolution. He also noted that there was approximately $4000-$5000 in change orders for the National Guard area which had yet to be billed to the Guard. In addition the cost of legal fees for preparation of this agreement would be paid by the National Guard. 2 Council Minutes - 3/13/00 CLINT HERBST MOVED TO APPROVE THE AMENDED AGREEMENT CONTINGENT ON THE RESOLUTION OF SHELVING DESIGN ISSUES TO THE SATISFACTION OF THE CITY AND NATIONAL GUARD, PAYMENT TO THE CITY FOR CHANGE ORDERS MADE TO THE GUARD OFFICE AS REQUESTED BY THE NATIONAL GUARD AND NATIONAL GUARD AGREEMENT TO PAY THE CITY FOR LEGAL FEES ASSOCIATED WITH THIS AMENDMENT. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Consideration of authorization to prepare plans and specifications for the pedestrian overpass and pathway project Project 98-02C) Jeff O'Neill explained that in order for the City to keep the time line for funding on this project , the City would need to move forward with the preparation of the plans and specifications. The concern of the City staff is that since the inception of the project, the estimated project costs had increased. The staff wanted input from the Council on the financing of the City's portion of the project. Originally the construction cost was estimated at $486,000 but have now increased to $6201000 which does not include engineering cost and easement acquisition. The City has received approval of ISTEA grants in the amount of $389,000 and there is a possibility that the grant may be increased to cover 80% of new estimated construction costs but it is not guaranteed that will be the case. The City needs to determine how it would fund an estimated cost of $264,000 and possibly an additional $107,000 if there is no increase in federal grant monies. Initially the City had considered including this in a bond sale but found out that this could not be done unless 20% of the project cost was assessed. $45,000 had previously been budgeted toward this project and there are funds in the City's reserve if the Council decides to reallocate reserves for this project. Jeff O'Neill emphasized the importance of this project to public safety and to the City's overall pathway plan. It is a major link between CSAH 75 and School Boulevard. Even though the project costs have increased, he felt it was doubtful that the City would have another opportunity like this. Bret Weiss, City Engineer, reviewed the easements needed for the project. He indicated that Resurrection Lutheran Church is supportive of the project and would provide the easement at no additional cost. The school district also indicated their willingness to supply necessary easements over their property. Bret Weiss has had contact with the other property owners that would have to provide easements. One property owner is trying to determine how the loop ramp as well as this proposed project would impact his parcel and how the remaining land area could be developed. Bret Weiss suggested that there should be discussion with MnDOT regarding this item. It is estimated that .6 acres of land would be need for easements. If this could not be obtained without cost to the City, the engineer estimated based on land values of $35.000/acre that the City could be looking at easement costs of about $30,000. The Council also discussed the engineering fee structure for the project. Bret Weiss indicated that this project would require full time inspection for the bridge work which is more than what would normally be required in a project. In addition federal projects generally involve more paper work than typical engineering projects. Clint Herbst asked if the engineering percentage would be the 12% design and 10% inspection as indicated by staff. Brett Weiss replied that he would have to calculate the percentage. Council Minutes - 3/13/00 There was some discussion on fees based on the complexity of the project and it was felt there needed to be some clarification on the engineering fees and how they were determined. Bruce Thielen noted that the grant application process is very competitive and it would be unlikely, if the City would drop out that they would be funded again at some future date. The consensus of the Council was that the project was important. However, they were looking to see if the City funded the City's share of the project from reserves what impact it would have. Bruce Thielen also suggested that the Mayor and/or Councilmembers go to the school district and discuss funding participation by the district. Clint Herbst questioned whether it was feasible to have a second engineering firm look at this project. John Simola, Public Works Director, responded that the time frame on this project being limited would not work well for involving a second engineering firm. Clint Herbst asked what the estimated engineering costs would be for the plans and specifications. Bret Weiss replied the cost would be approximately $62,000. BRUCE THIELEN MOVED TO AUTHORIZE THE ENGINEER TO PREPARE PLANS AND SPECIFICATIONS FOR THE BRIDGE AND PATHWAY PROJECT AS OUTLINED IN THEIR SCOPE OF SERVICES UNDER THE FEE ARRANGEMENT AS REQUESTED CONTINGENT UPON THE STAFF DETERMINING OPTIONS FOR FINANCING OF THE CITY'S SHARE OF THE PROJECT COSTS AND BRINGING THESE FINANCING OPTIONS BACK TO THE COUNCIL FOR DISCUSSION AT A FUTURE MEETING. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Consideration of a request for a conditional use permit to allow open sales as an accessory use in the B-4, Regional Business District. Applicant: Skipper Pools and Spas. Jeff O'Neill summarized the Planning Commission's consideration of this item and reviewed the conditions proposed as part of the conditional use permit. The Planning Commission also addressed the complaints about the property owner's storage of materials outside. It was noted that the site is not ideal for its current use so it is extremely difficult to arrive at a permanent solution on the issue of outside display and storage. There was discussion on whether it was better to allow the display and storage on the site or on the property owned by the HRA and leased to the tenant. BRUCE THIELEN MOVED TO APPROVE THE CONDITIONAL USE PERMIT ALLOWING OUTDOOR DISPLAY AND SALES FOR SKIPPER POOLS AND SPAS LOCATED AT 101 WEST BROADWAY (Lots 9 & 10, Block 52, Original Plat) SUBJECT TO THE FOLLOWING CONDITIONS: Entering into a satisfactory lease arrangement with the HRA that includes a hold harmless and indemnification clause protecting the City against lawsuits associated with display of pools filled with water. All lighting must be directed away from the public right-of-way. Parking stalls must be clearly striped and marked. No permanent or temporary signs shall be erected on the outdoor display. Any swimming pool or spa displayed outdoors must be provided with a continuous surrounding barrier to prevent entry. Outdoor swimming pool or spa displays may contain water for structural reasons, but must be securely covered during night time or non -business hours. M Council Minutes - 3/13/00 All items shall be removed by August 31.2000. No outside storage is allowed under this permit. The conditional use permit shall be seasonal from April through August 31; 2000. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Consideration of an amendment to the zoning map to rezone a parcel from I -1A, Light Industrial to R-3, Multiple Family Residential. Applicant: Joseph & Mamie LaFromboise. The Planning Commission in their consideration of the rezoning request recommended denial of the rezoning from I- I A to R-3 based on the finding that the City's Comprehensive Plan calls for preservation of industrial land. They also felt that while freeway exposure was an enhancement for industrial use it would have a negative impact on multiple family. BRUCE THIELEN MOVED TO APPROVE THE DENIAL OF THE REZONING REQUEST OF GUS LAFROMBOISE TO REZONE OUTLOT A. CONSTRUCTION 5 ADDITION FROM I-lA TO R-3 BASED ON A FINDING THAT THE COMPREHENSIVE PLAN CALLS FOR PRESERVATION OF INDUSTRIAL LAND AND THE FREEWAY EXPOSURE WOULD NEGATIVELY IMPACT A MULTIPLE FAMILY PROJECT. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Consideration of payment of bills for March, 2000. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS FOR MARCH. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Bruce Thielen stated that during the construction process for the community center there was a small group that met periodically to work out construction issues. He suggested that there be a permanent mechanism established for the operation of the community center similar to the Park Commission. It was felt that if the small group is going to continue to function for awhile yet, they could set in motion the formalizing of a commission for the community center. Clint Herbst questioned the appropriateness of community center contacting the school regarding supervision of students who were at the community center on a day when school was closed. The Council briefly commented on a proposal for the use of the former senior citizen building. The consensus of the Council was that they did not feel the proposed use would fit the area. CLINT HERBST MOVED TO ADJOURN AT 8 P.M. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 5