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EDA Minutes 10-28-2020MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, October 28th, 2020 —7:00 a.m. Academy Room, Monticello Community Center Participants attended in-person and remotely. Commissioners Present: Steve Johnson, Bill Tapper, Jon Morphew, 011ie Koropchak- White, and Jim Davidson Commissioners Absent: Tracy Hinz and Lloyd Hilgart Staff Present: Jim Thares and Angela Schumann 1. Call to Order Steve Johnson called the Regular Meeting of the EDA to order at 7:00 a.m. 2. Roll Call 3. Consideration of Additional Agenda Items N/A 4. Consent Agenda No Items Regular Agenda 5. Consideration of Approving Small Business Emergency Grant Agreements in the Amount of $5,000 to Salon Glitz & Glam; The Hairdresser Inc.; and Lucille Murray's Studio of Dance (LMSD, LLC) to Mitigate COVID-19 Economic Impacts Jim Thares noted that three new grant applications were received. Thares noted that Salon Glitz & Glam varied from the grant guidelines and has only one employee prior and since the pandemic. Negative financial impacts were identified by the business owner. Staff recommended approval of all three grant applications, noting their commitment of service to Monticello over the past years. To date, 33 grants have been approved. Thares noted that this is the last round of approved grants through CARE's funding. Thares noted that GMEF or additional EDA funding could allow the grant program to continue if the EDA so chooses beyond this time. Steve Johnson asked if staff anticipated any future applications. Thares noted that he felt staff have contacted most businesses that they feel would be eligible. Thares added that staff did receive one application during this round that was deemed non -eligible because they were located in Buffalo. Thares explained that another hair salon may be interested in applying, but was not apply to submit by the deadline. Thares recommended a budget review at an upcoming workshop to discuss the future of the program. Economic Development Authority Minutes — October 281", 2020 Page 1 1 3 JON MORPHEW MOVED TO APPROVE SMALL BUSINESS EMERGENCY GRANT AGREEMENTS BETWEEN THE EDA AND SALON GLITZ & GLAM; THE HAIRDRESSER INC.; AND LUCILLE MURRAY'S STUDIO OF DANCE (LMSD, LLC) IN THE AMOUNT OF $5,000 TO MITIGATE COVID-19 ECONOMIC IMPACTS. OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 5-0. 6. Consideration of a recommendation on the Economic Development chapter of the Monticello 2040 Comprehensive Plan Angela Schumann noted that the Planning Commission is holding a Public Hearing for consideration of the updated comprehensive plan on November 2, 2020. Schumann noted the importance of the EDA's recommendation of the Economic Development draft chapter including the goals, strategies, and policies to the Planning Commission. Schumann explained that the process started with a community visioning exercise which outlined the direction in which the comprehensive plan should go. Schumann noted that the draft plan was a cumulative effort of the Technical Advisory Committee (EDA representative: Jon Morphew) and many other stakeholders. A community workshop was held to provide final comment prior to formal adoption. The EDA was also able to set initial direction and tone for the Economic Development chapter and later on provide feedback on a draft. Schumann noted that many of the goals, strategies, policies identified in the plan are items that were discussed in workshop sessions and annual work plans. Some of the goals also carry forward from the 2008 Comprehensive Plan. Staff are comfortable with the draft that it reflects the direction of the EDA and is consistent with the community's vision. Jon Morphew felt the plan turned out really well and appreciated the public input. Bill Tapper noted that Goal 1: Business Attraction and Retention is missing from the implementation strategies. Schumann would ensure that got corrected. Morphew noted he was glad that the new Housing Study would be incorporated into the plan. Morphew identified a typographical error on one of the pages and it was noted that it would be corrected. BILL TAPPER MOVED TO RECOMMEND TO THE PLANNING COMMISSION AND CITY COUNCIL THE ADOPTION OF THE ECONOMIC DEVELOPMENT CHAPTER OF THE MONTICELLO 2040 COMPREHENSIVE PLAN, INCLUDING THE ECONOMIC DEVELOPMENT GOALS, POLICIES, AND STRATEGIES OF THE IMPLEMENTATION CHAPTER, SUBJECT TO THOSE REVISIONS OR ADDITIONS REQUESTED BY THE EDA. JIM DAVIDSON SECONDED THE MOTION. MOTION CARRIED, 5-0. 7. Consideration of WSB Economic Development Assistance Services Ouarterly Report #2020-3 Economic Development Authority Minutes — October 28t1i, 2020 Page 2 13 Jim Thares noted that Jim Gromberg would provide the quarterly report (Qtr #3) including discussing work projects, work activities, and economic trends under the economic development assistance services contract. Gromberg highlighted project updates in the following areas: Project Gia -Saurus, the new industrial park discussions, and the draft comprehensive plan update. Gromberg also discussed current economic trends. Gromberg asked staff if the remaining EDA CARES Act funding would have to be returned if not spent and if it could be spent on other economic development assistance. Thares noted that the CARES Act funding would need to be spent by November 15, 2020. The City of Monticello awarded the EDA $200,000 for business assistance programs. Thares noted that the City has a long list of other eligible expenses, but that time was running out. Gromberg encouraged the City to use all of the CARES Act funding. Thares discussed how the cities of Hutchinson and Sartell utilized CARES Act funding. Jim Gromberg would provide a subsequent economic development report in 90 days. 8. Economic Development Director's Report Jim Thares provided the Economic Development Director's Report as provided in the packet. Thares mentioned a variety of upcoming discussions during a future workshop meeting(s) that would focus on Block 52, Project Gia -Saurus, the 2021 work plan, and the marketing strategy/sale of EDA owned properties. A workshop to discuss some of these items would tentatively be scheduled prior to the regular meeting on November 10. Another workshop could be scheduled either later in the month or in December to ensure all topics are reviewed. Angela Schumann also encouraged the EDA to participate in an online survey for Round 2 engagement for the Framework 2030 plan by the Central Mississippi River Regional Planning Partnership. She provided information on where to find the survey link. 9. Adjourn JIM DAVIDSON MOVED TO ADJOURN THE MEETING AT 7:55 A.M. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED, 5-0. Recorder: Jacob Thunander Approve471-,,November, l l th, 202f L Attest: 4 Economic Development Director Economic Development Authority Minutes — October 28th, 2020 Page 3 13