Planning Commission Minutes 10-10-1984
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MINUTES
REGULAR MEETING - MONTICELLO PLANNING COMMISSION
October 10, 1984 - 7:30 P.M.
Members Present: Jim Ridgeway, Richard Carlson, Don Cochran,
Ed Shaffer.
Members Absent: Joyce Dowling.
Staff Present: Thomas Eidem, Gary Anderson.
The meeting was called to order by President Jim Ridgeway at
7:35 P.M.
Motion by Don Cochran, seconded by Richard Carlson, to approve
the September 11, 1984, regular Planning Commission meeting
minutes. Motion carried unanimously, with Joyce Dowling absent.
3.
Public Hearing - Variance Request for No Curb or Gutter in a
Parking Lot - Applicant, lXI, Inc.
Mr. Tom Grue was present from IXI to propose a variance request
to allow no curb or gutter in the parking lot and the driveway and
around the parking lot and the driveway perimeters. Mr. Grue
presented the Planning Commission members a copy of the proposed
layout of the parking lot showing a berm around three sides
of the parcel, and also showing the parking lot layout with
the driveway access and driveway layout also included. Also
shown was the drainage of water from the parking lot and where
it would go. Mr. Grue also showed Planning Commission members
the landscaping plan proposed for their parking lot site.
Motion by Richard Carlson, seconded by Ed Schaffer, to approve
the variance request to allow no curb or gutter in a parking
lot and driveway and around the parking lot and driveway perimeters.
Motion carried unanimously with Joyce Dowling absent.
4. Public Hearing - Subdivision Request to Subdivide Existing Unplatted
Land by a Registered Land Survey - Applicant, Thomas HOlthaus.
Mr. Thomas HOlthaus, having not had all his plans ready for
Planning Commission members' review, requested that his public
hearing be extended over to the next regularly scheduled Planning
Commission meeting, which would be November 14, 1984.
Motion by Richard Carlson, seconded by Ed Schaffer, to approve
the continuance of a public hearing to the November 14, 1984,
Planning Commission meeting. Motion carried unanimously, with
Joyce Dowling absent.
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5. Public Hearing - A Concept Stage Plan and a Development Stage
Plan Request for a Planned Unit Development - Applicants, Jim
Powers and Kent Kjellberg.
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Thomas Eidem, City Administrator, was present to present a City
staff report on the 1-94 Plaza Planned unit Development. Mr.
Eidem indicated that an informal meeting was held on Thursday,
October 4, 1984, at 10:00 A.M., to go over the plans with the
developers, Jim Powers and Kent Kjellberg; the Consulting Planner,
John Uban from Howard Dahlgren & Associates; Consulting Engineer,
John Badalich from OSM & Associates; Monticello Planning Commission
Chairman, Jim Ridgeway; and four City staff personnel, City
Administrator, Thomas Eidem; Finance Director, Rick Wolfsteller;
Public Works Director, John Simola; zoning Administrator, Gary
Anderson, to review the Concept Stage of the Planned Unit Development
with all parties involved. The consensus of the meeting was
that they were progressing quite well on their Planned Unit
Development with some things needing to be documented yet onto
the drawings, which were not done at the time of the meeting,
with the general consensus that they were on schedule and that
any differences within the engineering aspect of the water,
sewer, storm sewer, drainage, and grading be resolved by their
consulting engineer, Mr. Dolan, and our Consulting Engineer,
John Badalich of OSM. Mr. Eidem indicated that the legal document
prepared with conditions has been signed by all parties involved
that allowed the transfer of a little more than 1 acre parcel
from this Planned Unit Development to Wendy's, Inc. Mr. Eidem
indicated to Planning Commission members that this afternoon,
at approximately 3:30 P.M., he had met with the developer, Jim
Powers, and Zoning Administrator, Gary Anderson, to go over
a final review of the Concept Stage of the Planned Unit Development.
Going over each individual punch list item with the developer,
we have found that everything is in order that is needed for
the Concept Stage Plan of the Planned Unit Development approval.
The items aren't all on the final draft or the hard copies,
but they are on scattered, tentative copies. We indicated to
Mr. Powers to assemble all that is needed to put onto the hard
copy form and have it ready before the next regularly scheduled
Monticello City Council meeting on October 22, 1984, assuming
that the Planning Commission would grant their approval of the
Concept Stage of the Planned Unit Development at tonight's meeting.
Mr. Eidem indicated the water plans have been reviewed by our
Consulting Engineer and approved by the Minnesota State Department
of Health; that the sewer portion of the proposed plans has
been submitted to PCA but hasn't received their approval yet
at this time. Mr. Badalich indicated he had seen no problem
with the plans that were sent to PCA. It's just a matter of
time waiting for their approval. The water, sewer, and storm
sewer plans have been reviewed by John Badalich with a couple
of small changes that need to be placed. They basically meet
his approval. Mr. Eidem indicated to expedite the progress
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Planning Commission Minutes - 10/10/84
of the Planned Unit Development that we also consider the punch
list for the Development Stage of the Planned Unit Development.
In reviewing the Development Stage, we found that their plans
were found to be in order with the exception that they were
not put onto hard copy form. There were some problems that
weren't put onto the plans which were addressed by the ConSUlting
Engineer, John Badalich, which will be put onto the plans before
they become the final form. Planning Commission Chairman, Jim
Ridgeway, opened the meeting up for public comment. There being
no public comment, he opened it up for Planning Commission discussion.
The Planning Commission felt a little uneasy with approving
the Concept Stage of the Planned Unit Development when everything
was not onto hard copy form for them. City Administrator, Thomas
Eidem, countered that the information would all be on hard copy
form before the preparation of the City Council agenda on Wednesday,
October 17, 1984, or he would not put the item on the Council
agenda. Commission members also had some concern over the engineering
deficiencies on the storm sewer line and the drainage and grading
plans not being complete. Administrator Thomas Eidem indicated
that the general consensus of the meeting held on October 4,
1984, was that the engineers work out their differences on the
water, sewer, storm sewer, grading, and drainage plans. He
felt comfortable that the Planning Commission members could
have, as part of their motion, a stipulation that the stages
of development could be approved subject to the Consulting Engineer,
John Badalich, signing off that they are complete as he suggested.
Motion by Don Cochran, seconded by Ed Schaffer, to approve the
Concept Stage of the Planned Unit Development subject to ConSUlting
Engineer, John Badalich of OSM & Associates, signing off of
the engineer portion before granting final approval. Motion
carried unanimously, with Joyce Dowling absent.
Motion by Richard Carlson, seconded by Don Cochran, to approve
the Development Stage of the Planned Unit Development subject
to a sign off by Consulting Engineer, John Badalich of OSM &
Associates, before final approval. Motion carried unanimously,
with Joyce DOWling absent.
Additional Information Items
1.
Thomas Eidem was present to explain the Guide Plan portion of
the Comprehensive Plan. Basically what has been done by members
of the City staff was to review the Guide Plan portion and alleviated
some of the wordiness of the Guide Plan and put it into simple,
more conducive language. Mr. Eidem explained to Commission
members that staff recommended approval of the Guide Plan portion.
If they had any other additions or deletions they could inform
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him of them tonight, and they would be incorporated into the
Plan.
Motion by Don Cochran, seconded by Richard Carlson, to
the Guide Plan portion of the new comprehensive Plan.
carried unanimously, with Joyce Dowling absent.
approve
Motion
2. Discussion was then held by Commission members as to when the
next Planning Commission meeting would be held in November.
City Administrator Eidem indicated to Commission members that
November 12 is a legal holiday and that the Council would be
meeting on TueSday, November 13, 1984, and suggested that the
Planning Commission members meet on Wednesday, November 14,
at 7:30 P.M. Consensus of the Planning Commission members was
to meet on Wednesday, November 14, 1984, at 7:30 P.M.
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Mr. Don Cochran indicated to Planning Commission members that
he would like to have the floor to announce his pending proposed
resignation to the Mayor and Council effective November 26,
1984. He would like to resign his position from the Monticello
Planning Commission as of after the November 14, 1984, Planning
Commission meeting. Planning Commission Chairman, Jim Ridgeway,
wanted to publicly thank Mr. Don Cochran for his invaluable
service to the Planning Commission and members and that his
presence will be greatly missed.
3. Motion by Ed Schaffer, seconded by Richard Carlson, to adjourn
the meeting. The meeting adjourned at 8:42 P.M.
Respectfully submitted,
d~ ~~I
Gary Anders n
Zoning Administrator
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