IEDC Agenda Packet 12-01-2020AGENDA
INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE (IEDC)
Monday, December 1, 2020 — 7:00 a.m.
North Mississippi Room, Monticello Community Center
In keeping with safe practices and minimizing contact and potential community spread of the COVID-19
virus, the IEDC meeting will be conducted as a virtual online meeting.
Participants can choose to attend remotely via Go-To:
Web: https://�lobal.�otomeetin�.com/ioin/294416277
Phone: (571) 317-3112 � Access Code: 294-416-277
Members: President-Joni Pawelk, Vice President-Randy Skarphol, Mayor-Brian Stumpf, Darek
Vetsch, Kevin Steffensmeier, Steve Johnson, Wayne Elam, Luke Dahlheimer, Dick Van
Allen, Don Roberts, Andrew Tapper, Mike Carr, Elizabeth Calpas, Kari Moorhouse,
Meghan Hanson, and Thomas Conboy
Liaisons: Jeff O'Neill, Angela Schumann, Jim Thares, Marcy Anderson, Jolene Foss, Dave
Tombers, and Tim Zipoy
1. Call to Order
2. Approve Minutes:
a. November 2nd, 2020 meeting minutes
3. Consideration of Adding Items to the Agenda
4. Consideration of Membership for Expiring Terms
5. Consideration of Update on 2020 Housing Study
6. Reports (Verbal Reports):
a. Economic Development
b. Planning Commission Agenda (attached)
c. City Council
d. Chamber of Commerce
7. Adjournment (8:00 a.m.)
MINUTES
INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE (IEDC)
Monday, November 2, 2020 — 7:00 a.m.
North Mississippi Room, Monticello Community Center
The meeting was held remotely.
Members Present: Joni Pawelk, Randy Skarphol, Wayne Elam, Luke Dahlheimer, Andrew Tapper,
Mike Carr, Elizabeth Calpas, Kari Moorhouse, Steve Johnson and Thomas
Conboy
Members Absent: Brian Stumpf, Darek Vetsch, Kevin Steffensmeier, Dick Van Allen, Don Roberts
and Meghan Hanson
Liaisons Present: Angela Schumann, Jim Thares, Marcy Anderson, Dave Tombers and Jolene Foss
1. Call to Order
Jim Thares began the Regular Meeting of the IEDC at 7:00 a.m.
2. Approve Minutes: �._ `��
a. September lst, 2020 meetin� minutes
ANDREW TAPPER MOVED TO APPROVE THE SEPTEMBER 1ST, 2020
MEETING MINUTES. LUKE DAHI,HEIMER SECONDED THE MOTION.
MOTION CARRIED,10-0.
3. Consideration of Addin� Items to the A�enda
None.
4. Consideration of Update on 2020 Hospitalitv Studv
Jim Thares provided information on the completed 2020 Hospitality Study that was
approved by the EDA on August 8, 2020. The main take away from the study was that
there is a market in Monticello for a new hotel of about 80 rooms. The findings indicate
that best if a mid-upper scale hotel was developed to fill a market void that currently is
fulfilled only by leaving Monticello and going to communities closer into the Metro area.
The most desirable sites are near the Interstate. Proximity to restaurants is also a big
draw.
Thares provided an in-depth overview of the components of the study including
background, location, demographics, surrounding communities and local hotel supply,
room rate structure, and hotel demand.
Marcy Anderson asked if there was any discussion of a large banquet facility inside of an
upscale hotel. Thares noted that the study did not go into a lot of detail regarding banquet
Industrial and Economic Development Committee Minutes — September 1, 2020 Page 1 � 3
facilities. Thares mentioned that concern was noted to the consultant. Calpas added that
the same need for the development of a nice restaurant.
Thares mentioned that the study would be available on the City's website. He also noted
that he provided the report to Riverwood Bank as they own a parcel along the Interstate
and would like to see that area grow with the development of a hotel. Thares noted he
would send it to other potentially interested land owners and stakeholders within the City.
5. Reports (Verbal Reports):
a. Economic Development
Jim Thares provided the Economic Development update as included in the packet.
Marcy Anderson asked how much funds were still available under the EDA Small
Business Emergency Grant. Thares noted that there funds remain for four more
potential grants; a total of $20,000. The deadline for approval of final grants by
the EDA would be on November 10, 2020.
b. Plannin� Commission A�enda (attached)
Angela Schumann noted the attached Planning Commission Agenda with the
packet. She explained that the big item on the agenda was consideration of the
adoption of the updated Comprehensive Plan.
c. Citv Council
Jim Thares noted that the budgeting cycle is not quite finished. The preliminary
levy and budget was already adopted. The final levy and budget will be
considered in December.
Thares also mentioned that the City is trying to make good use of all of the
CARES Act funding.
d. Chamber of Commerce
Marcy Anderson noted that they have been utilizing the RiverCity Extreme
banquet room for the luncheons. After a lot of planning, the annual banquet is
proposed to be held at Dahlheimer Beverage. They are working on having a
dinner, introduce new board members. They will have social distancing in place.
Anderson also noted that the Assistant Director Marie Jones retired October 2.
She has been volunteering to keep things moving seamlessly in the office.
Anderson also noted how extremely helpful the small business grants have been
to our businesses. She noted the difficulty of finding suitable lease space for small
business within the community with an emphasis on affordability.
Industrial and Economic Development Committee Minutes — September 1, 2020
Page 2 � 3
6. Adjournment
ANDREW TAPPER MOVED TO ADJOURN THE MEETING AT 7:48 AM. WAYNE
ELAM SECONDED THE MOTION. MOTION CARRIED, 10-0.
Recorder: Jacob Thunander
Approved: December 1 st, 2020
Attest:
Jim Thares, Economic Development Director
Industrial and Economic Development Committee Minutes — September 1, 2020
Page 3 � 3
IEDC Agenda — 12/O1/20
4. Consideration of renewin� IEDC members to new 3 vear terms. (JT)
A. REFERENCE AND BACKGROUND:
The IEDC is asked to review the table below as related to 12-31-2020 term expirations
for several of the current members identified in yellow highlight.
IEDC: Andrew Ta er 3 r 12/2020
3- ear sta ered terms Mike Carr 3 r 12/2020
Thomas Conbo 3 r 12/2020
Me han Hanson 3 r 12/2020
Kari Moorhouse 3 r 12/2020
Dick Van Allen 3 r 12/2021
Darek Vetsch 3 r 12/2021
Luke Dahlherimer 3 r 12/2021
Rand Skar hol 3 r 12/2021
Elizabeth Cal as, cnamber 3 r 12/2021
Joni Pawelk 3 r 12/2022
Wa ne Elam 3 r 12/2022
Don Roberts 3 r 12/2022
Kevin Steffensmeier 3 yr 12/2022
Steve Johnson 3 yr 12/2022
Chamber Director ex-officio
Ma or
Staff have heard from several of the IEDC members who are interested in serving another
three-year term. If the remainder of them no longer wish to serve on the IEDC that
would then create one or possibly more vacancies that will need to be advertised and
filled in the early months of 2021. The IEDC's Organizational and Membership
Guidelines sets the committee's size at a limit of 18 members with 2 of those seats
reserved for high school seniors. If there are vacancies, the IEDC members are welcome
to recommend additional business or community representative candidates for
consideration. The IEDC's make-up also includes a voting representative from the City
Council.
The IEDC members are ultimately considered for the 3-year term appointments by the
City Council. The City Council will formally ratify appointments as recommended by the
IEDC at its December 14th, 2020 regular meeting.
B. ALTERNATIVE ACTIONS:
Motion to recommend to the City Council the appointment of IEDC Committee
members
,
, to a new 3-year term on the IEDC.
IEDC Agenda — 12/O1/20
2. Motion of no action.
C. STAFF RECOMMENDATION:
Staff would recommend that the IEDC appoint those members who have agreed to serve
an additional three-year term at this time.
D. SUPPORTING DATA:
A. IEDC Enabling Resolution
B. IEDC Ordinance
C. IEDC Organizational and Membership Guidelines
CITY OF MONTiCELLO
WRTGHT COUNTY, MINNFSQTA
AM�NDED ANI� i�ESTATED RESULUTIOI� NOo zoaa--a4
RESOLUTION �,ECOG1oTIZIIOTG T1�E INDUST�7CAL AND ECONOMTC
DEVELC�PM�NT COMMIT`TEE
�IEREAS, the City Council is authoriz�d to create a.d�iso�ry boards far the C�ty as
deemed n�cessary �ar the proper management and operation of the City by Minnesota
St:a�utes �ecti�n 4.12.111, and;
i�HERIEAS, in 1982 an Industrial De�relo�ment Committee was formed to oper�.te as
an independent organization �erving as an advacate �o influe�ce and assist inc�ustrial
�evelopm�nt in and for the City af Monticello, and;
i��EREAS, an February 11, 2008, the City Council of �Yie City of Monticella aaoptad
Resalution No. 200$-16 recognizing the Indus�al Development Cammittee, and;
i�HEREAS, in May 200$, the purpose o�1he Industrial and Economic Deveiopm�nt
Committee was a.r�ended and restated to operate as au independent organization serving as
an advocate to influ�nce and assist industrial and econorxuc development in and far the City
of Montacello, Minnesota witih an emphasis on industrri�a.l., and;
WHEREAS, the mission of the IEDC was amended and restated �c� increase the tax
base and the n.u�mber of liveabie wage-1eve1 jobs in Monticella by promoting industrial and
�conamic growth a.nd working to maantain a d�sirabie business environment, and;
dV�iEIiEAS, khe City Council and the Indust�ial and Ecanomic Development
Committ�e have determined i� mutually bene�cial to more farmally recognize the IEDC's
importance and role in promflting and maintaining industrial and economic development
and job cr�atian within the Cfty.
lOT4W, T�IEIt�FQRE, BE I'�' RESOLVED by th� City Council of the City of
Monticello:
l. The exis�ence and contin.uatiori o#'the amended �rid restated IEDC is hereby
recognized hy the Ciiy Council.
2. The IEDC as an independ�nt orga�uzation shall maice recommendations,
advise, and assist the City Cou�acil, the Econamic De�e�opmen� Au�har�ty,
and other Ci�y boards and commissions on matters relating to industrial
de�elopment and job crea�ion and retentian.
3. The IEDC shall select arid con�rrn all comrnit�ee mernbers by a majority of
vo#e of its memberslup for r�commendatian to the City Council for Council
appointment.
4, The City Council shall appoint the Mayor and a Council Member to the IEDC
as non-�oiing m�mbers and sha11 appoint the Economic Developm�n�
Direc�or as the Ex�cutive Director of the IEDC as a non-voting member. The
Executzve D�rector is under the direction af ihe City Adminis�rator and th�
City Adminis�rator may assi�n other support sta£f to the IEDC as needed.
5. The TEDC shall hold regular meetings the i'irst Tuesday of �ach month a� 7:00
a.rn. in the Monticello Communif,y Center. Special meetings may be called
by the Chairpexson and Executive Director.
6. The IEDC committee size, make-up of the cornmittee, officers, leng�h of
mern�bership texzn, and attendance sha11 be govemed in accordance with the
Mon�icello Industrial and Econamic Development Committee Organizatior�al
and Membership Guidelines.
A:DOPTED this Z��h day of May, 2048, by the City Counczl of �he City of
MonticellQ.
ATTEST:
� �,t.aTt� ��5�'��...r7�t..-,
Dawn Grossi�ger, Deputy City Clerk
2
.�
Clint Herbst, Mayor
SECTION:
2-10-1:
2-10-2:
2-10-3:
2-10-4:
2-10-5:
2-10-6:
2-10-7:
2-10-8:
2-10-9:
2-10-10
2-10-11
2-10-1
CHAPTER 10
INDUSTRIAL AND ECONOMIC DEVELOPMENT COMMITTEE
Name of Committee
Authorization
Membership
Term of Office
Attendance
Vacancy
Officers
Meetings
Quorum
Duties of the Committee
Amendments
NAME OF THE COMMITTEE: The name of the organization shall be the
Monticello Industrial and Economic Development Committee (IEDC).
2-10-2: AUTHORIZATION: Duties are delegated to the IEDC by the City Council of
Monticello by this ordinance dated June 28, 2010, and by Resolution No. 2008-44
approved the 27th day of May, 2008.
2-10-3: MEMBERSHIP: The Monticello IEDC shall consist of si�teen (16) to eighteen
(18) regular members to be appointed by the City Council of Monticello. Said
Committee members shall consist of Monticello business representatives or
residents of the City of Monticello. One Council member shall be appointed
annually to serve on the IEDC. The Director of the Monticello Chamber of
Commerce and Industry shall be an ex-officio member of the IEDC. Up to two
(2) Monticello Hi�h School Senior Students mav serve as votin� members during
their a�pointed term. The Hi�h School Principal shall recommend their
membership on the IEDC. The IEDC and the Citv Council shall confirm their
appointment.
(Ord 637 4/25/16)
2-10-4: TERM OF OFFICE: The term of the regular members shall be for three (3) years
and shall be staggered so that no more than one-half of the terms expire in a given
year. All regular terms shall expire at the first City Council meeting of the new
calendar year.
2-10-5: ATTENDANCE: It is the City Council's intention to encourage IEDC members
to attend all IEDC meetings. It is desired that IEDC members attend at least 75%
of ineetings in a calendar year. Members may be subj ect to replacement by the
City Council in the event attendance does not meet this standard.
MONTICELLO CITY ORDINANCE TITLE II, CHAPTER 10, PAGE 1
2-10-6: VACANCY: Any vacancy in the regular or at large membership shall be filled
by the City Council, and such appointee shall serve for the unexpired term so
filled.
2-10-7: OFFICERS:
(A) Elections. The Monticello IEDC shall elect at its Annual meeting from its
membership a chair, vice chair, and a secretary who shall serve for a term
of one year and shall have such powers as may be prescribed in the rules
of said Committee.
(B) Duties of Chair. The chair shall preside at all meetings of the IEDC and
shall have the duties normally conferred and parliamentary usage of such
officers.
(C) Duties of Vice Chair. The vice chair shall act for the chair in his/her
absence.
(D) Duties of Secretarv. The secretary shall keep the minutes and records of
the Committee with the assistance of City Staff.
2-10-8: MEETINGS:
(A) Regular meetings shall be held on a date established by the IEDC. In the
event of a conflict with a holiday or special events, a maj ority at any
meeting may change the date and location of the meeting. The meeting
shall be open to the general public.
2-10-9: QUORUM: A majority of the total IEDC members shall constitute a quorum for
the transaction of business.
2-10-10: DUTIES OF THE COMMITTEE: It shall be the duty of the Committee, with staff
assistance, to advocate and make recommendations to the Economic Development
Authority and City Council, relative to and including influencing industrial and
economic development in and for the City of Monticello, with an emphasis on
industrial land, increase tax base and number of liveable wage-level jobs by
promoting industrial and economic growth, and working to maintain a desirable
business environment.
2-10-1 L AMENDMENTS: This ordinance may be amended as recommended by the
majority vote of the existing membership of the IEDC and only after majority
vote of the City Council.
(#519, 8/23/10)
MONTICELLO CITY ORDINANCE TITLE II, CHAPTER 10, PAGE 2
MONTICELLO INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE (IEDC)
ORGANIZATIONAL AND MEMBERSHIP GUIDELINES
L Meetin� Time and Place: Regular meetings are held the first Tuesday of each month at 7:00
a.m. at the Monticello Community Center. Special meetings may be called by the
Chair.
II. Mission Statement and Objectives: As written and adopted by the Monticello IEDC in the
Annual Action Statement.
III. Committee Size: While there is no set or definite size established, it is generally understood
that the committee will not exceed 16-18 members.
IV. Make-up of the Committee: Committee members must either work or reside in the
community of greater Monticello. Individuals who are involved in an occupation or
profession that provides services to the community of Monticello but is not headquartered
within the community may also serve as members of the committee.
Standin� Committee Members: The City Council shall appoint a representative of either the
Mayor or a Council Member to the IEDC as a non-voting member. The Board of Directors
of the Monticello Chamber of Commerce & Industry shall appoint a voting member to the
IEDC. Up to two (2) Monticello High School Senior Students may serve as voting
members. The High School Principal shall recommend their membership on the IEDC.
These members shall be considered in committee size.
Citv Staff Members: Non-voting
Administrator of the City of Monticello
Economic Development Manager of the City of Monticello (serves as
the EDA Executive Director)
Community Development Director of the City of Monticello (in the
absence of the Economic Development Manager)
V. Officers: The Chair, the Vice Chair, and the Secretary shall be appointed annually at the
7anuary meeting. Length of office term shall not exceed three consecutive years.
Minutes of each meeting are the responsibility of the Secretary. Committee correspondence
is the responsibility of the Economic Development Manager.
Len�th of Membership Term: Members shall serve for three year terms
on a three year
rotating basis so that approximately one-third of the membership expires
each year. Individuals wishing to continue serving on the committee may
so indicate prior to the
2016IEDCORG&GUIDELINES
PAGE 2 IEDC ORGANIZATIONAL/MEMBERSHIP GUIDELINES
VI. expiration of their term. Any member wishing to relinquish his/her position on the IEDC
may do so by submitting a letter of resignation.
VII. Fillin� a Vacant Position: A list of potential committee members shall be kept by the Executive
Director. The IEDC must recommend approval of new members by a majority vote. The City
Council must ratify the appointment of new members to the IEDC.
VIII. Membership Attendance: In order to make a positive contribution to the committee, each
member is expected to attend at least 75% of the meetings in any given year. A year is defined
as beginning on the lst of January and ending the 31th of December.
Amended: O1/OS/2016, 12/06/2016, 03/OS/2019
2019IEDCORG&GUDELINES
IEDC Agenda: 12/1/20
5. Consideration of Update of 2020 Comprehensive Housin� Needs and Market Demand
Studv (JT)
A. REFERENCE AND BACKGROUND:
This agenda item is intended to update the IEDC about the findings of the recently
completed 2020 Comprehensive Housing Needs and Market Demand Study. The 107-
page Study was completed by MSA Professional Services. It contains a significant
amount of quality, useful information including comparisons with peer communities
regarding demographics, housing tenure and existing market characteristics as well as
proj ected future market demands for single family, multi-family and senior housing. The
EDA authorized entering into a contract in the amount of $17,500 to complete the
Housing Study on June 9, 2020. The EDA accepted the completed study at its regular
meeting on October 14, 2020.
Since its completion, the Study has been posted on the City website and provided to
numerous housing developers that have previously expressed interest in potential housing
development proposals in the city. A summary review of the findings of the report will
be provided to the IEDC by City staff at the meeting.
Al. Staff Impact: There is a low staff impact in presenting the recently completed
2020 Housing Needs and Market Demand Study to the IEDC.
A2. Budget Impact: There is a very limited cost to prepare the staff report and present
the Study to the IEDC.
B. ALTERNATIVE ACTIONS:
No Motion — Information only
C. STAFF RECOMMENDATION:
The 2020 Housing Study is being presented to the IEDC to keep the members updated on
the housing market demands and needs within the city. The information is useful and can
inform the 2021 Action Statements, future discussions, and goals for the IEDC.
D. SUPPORTING DATA:
A. 2020 Monticello Housing Study
httbs://www.ci.monticello.mn.us/index.asb?SEC=6FF15EB3-C65F-4532-9BF3-
647873E48B lA&Type=B BASIC
a. Executive Summary Link (4 page document)
b. Full Housing Study Report (107 page document)
c. Appendices (37 page document)
IEDC Agenda: 12/O1/20
6. Development Proiect's Update (JT)
A. Project Gia-Saurus Update: Task efforts related to Project Gia-Saurus have been organized
into four areas and each is accompanied by a short summary of the work status below:
1. Legislative — in a standstill phase and monitoring COVID-19 stimulus discussions.
2. Federal and State funding programs — status of tasks awaits further direction related to a
definitive site for the proposal. Funding would be primarily used for infrastructure which
may or may not include a building. A Letter of Intent (LOI) or a PDA (Preliminary
Development Agreement) must be entered into prior to submittal of funding applications
to US-EDA.
3. Industrial Land Feasibility Study — Completed by WSB. Study has been revised through
add on Memos identifying full ultimate public infrastructure development costs. The
Memo(s) still identify three viable sites with infrastructure costs ranging from $5,000,000
to $19,000,000.
4. Project and Process Review-Communications — Continuance of efforts to understand the
desired development timeframe and deadlines. Also, additional collaborative efforts to
introduce equity partners and/or willing large proj ect lenders or developers capable of
building and owning the building and leasing to Gel-X Corporation. A thorough review
of company due-diligence information is expected at the time of funding applications. A
Draft Letter of Intent (LOI) has also been completed. The LOI contents and form will
ultimately hinge on a final site determination. The Draft LOI will need a review by all
involved parties in the coming weeks prior to formal consideration. Staff will continue to
work on all various tasks for each of these tracks to keep moving the proposal forward.
B. UMC Expansion Project Update: The building permit application materials were recently
submitted to the City. UMC has informed staff that it expects to begin construction work in
early December 2020.
C. Project Copperhead Industries Expansion: The 7,360 square foot expansion of the
manufacturing facility for Copperhead is progressing. The existing 14,100 square foot facility
is located at 9530 Fallon Avenue. Copperhead makes utility trace wire and equipment. They
plan to add 6 to 7 new full-time staff.
E. Headwaters/Willows Landing Facility: Construction of the 92-unit assisted living facility
is nearly completed. The developer wants to open up in December. This approximately
$15,000,000 development is located along Hart Boulevard on the south side of County Road
39.
F. Deephaven Multi-Family Market Rate Apartment: Construction and site work is well
under way for the first 55-unit multi-family apartment building in this 3 building (165 total
unit) development. It is located just south of Chelsea Road and south of the Best Western
Hotel. The developer intends to move forward with the second building in the summer of
2021 if the rental units lease up in an acceptable timeframe.
IEDC Agenda: 12/O1/20
G. Jill Agosto Building Fa�ade Improvement Project: The Agosto Building Fa�ade
Improvement project is nearly complete. The building is located in downtown on Block 35 at
142 West Broadway. The EDA approved a$50,000 grant for fa�ade improvements to the
front of the building. Ms. Agosto also made additional improvements to the east side of the
building. See attached before and after photos. The buildings new look has spurred questions
by other property owners on the Block regarding similar improvements.
H. EDA Emergency Small Business Grants through the CARES Act: The EDA approved a
total of 38 grants or an aggregate amount of $190,000 (each grant is $5,000) since it initially
established an emergency grant assistance program in June 2020. The City Council also
authorized 8 additional economic assistance grants in an amount of $11,556.61 to restaurants
and microbrewery pubs who had previously received the $5,000 funding awards. The goal is
to further support the business that have been significantly impacted by COVID-19.
2
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AGENDA
REGULAR MEETING - MONTICELLO PLANNING COMMISSION
Tuesday, December lst, 2020 - 6:15 p.m.
Mississippi Room, Monticello Community Center
Commissioners: Sam Murdoff, John Alstad, Paul Konsor, Andrew Tapper, and
Alison Zimpfer
Council Liaison: Charlotte Gabler
Staff: Angela Schumann, Steve Grittman (NAC), and Ron Hackenmueller
1. General Business
A. Call to Order
B. Consideration of approving minutes
a. Regular Meeting Minutes — October Sth, 2020
C. Citizen Comments
D. Consideration of adding items to the agenda
E. Consideration to approve agenda
2. Public Hearings
A. Public Hearing — Consideration of a Request for Map Amendment (Rezoning)
from A-O (Agricultural Open Space) to R-1 (Single Family Residence) District,
Amendment to Conditional Use Permit for Development & Final Stage Planned
Unit Development, and Preliminary & Final Plat for Featherstone Sth Addition, a
26 Lot Single Family Development
Applicant: Novak-Fleck Inc. (Horst Graser)
B. Public Hearing — Consideration of an Amendment to Conditional Use Permit for
Planned Unit Development for the Expansion of Outdoor Storage and Changes to
Facility Operations for an existing Bulk Fuel Sales & Storage Use in an I-2
(Heavy Industrial) District
Applicant: Beaudry Oil & Propane
C. Public Hearing — Consideration of a Request for Variance to the Side Yard
Setback for a single-family residence in the R-1 (Single Family Residence)
District
Applicant: James M. & Kaye A. Eisele
3. Regular Agenda
A. Consideration to approve a one year extension of a variance approval for
W SUPolari s
B. Consideration to appoint John Alstad to a new term on the Planning Commission.
C. Consideration of the Community Development Director's Report
4. Added Items
5. Adjournment