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City Council Minutes 01-13-2020REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, January 13, 2020 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None. 1. General Business A. Call to Order & PledLye of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of ALrenda Councilmember Fair moved approval of the agenda. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Approval of Minutes Special Meeting Minutes from December 9, 2019 Councilmember Gabler moved approval of the special meeting minutes from December 9, 2019. Councilmember Fair seconded the motion. Motion carried unanimously. Res4ular Meeting Minutes from December 9, 2019 Councilmember Gabler moved approval of regular meeting minutes of December 9, 2019. Councilmember Fair seconded the motion. Motion carried unanimously. Special Meetinp, Minutes from December 30, 2019 Councilmember Fair moved approval of special meeting minutes of December 30, 2019. Councilmember Davidson seconded the motion. Motion carried unanimously. D. Citizen Comments Darek Vetsch, Stearns County Commissioner, gave a brief review of county activity in 2019. In addition, Commissioner Vetsch requested for councilmember to serve on a committee for Ditch 33 and one to attend a workshop in March for the county's 2020 strategic planning. Councilmember Hilgart volunteered to serve on committee addressing Ditch 33. Councilmember Gabler volunteered to attend workshop on strategic planning. E. Public Service Announcements Rachel Leonard, Communications & Special Projects Coordinator, noted the following: • Martin Luther King Day business hours. City Hall and Public Works closed; DMV, Hi -Way Liquors, and MCC open regular hours. • Early voting for Presidential Primary begins on January 17. City Council Minutes —January 13, 2020 Page 1 1 7 • Angela Schumann, Community Development Director, gave a brief preview of a downtown workshop being held January 30. F. Council Liaison Updates • EDA — Councilmember Davidson noted that the EDA reviewed their 2019 and 2020 Work Plan. In addition, housing needs were discussed and a co - working space item was tabled. • CMRP — Jeff O'Neill commented that Planning Next is starting a community engagement process and a tour of all CMRP members. • Planning Commission — Councilmember Gabler provided an update of meeting which consisted of two public hearings and interviews of individuals to serve on the Planning Commission. • IEDC — Mayor Stumpf stated that the group reviewed 2020 Action Statement which included the list from 2019. • BCOL — Councilmember Davidson noted that reappointments were approved and they discussed the turn lanes on Briarwood, shelter, Chelsea Road connection, and camper cabins. G. Department Updates • City Administrator Update — Jeff O'Neill provided an update on: 1. A legislative form is being held in Buffalo on January 29 at 5:30 p.m. 2. There will be a Highway 25 Safety Neighborhood Meeting on January 23 at 6 p.m. 3. Using sales tax for Bertram Chain of Lakes funding could be considered in 2022. 2. Consent Agenda: Councilmember Hilgart moved approval of the Consent Agenda with the amendment to table item J. Councilmember Davidson seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $1,161,652.03. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the MCC, Hi -Way Liquors, and Parks Department and terminations for MCC, Hi -Way Liquors, Building Department, and Parks Department. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: Approved as recommended. D. Consideration of adopting Resolution 2020-01 accepting donation of $464 from Fire Relief Association for Fire Department challenge coins, donations of $300 from Foster White Insurance Agency, Healing Moments Counseling, and Russell's on the Lake for Farmers Market Power of Produce, donations of $1,000 from WSB & Associates and All Elements Roofing for ballfields, donations of $1,000 from All Elements Roofing and Liberty Bank for Music on the City Council Minutes —January 13, 2020 Page 2 17 Mississippi, and donation of two pieces of exercise equipment for fire station with value of $500 from Marc Simpson. Recommendation: Adopted Resolution 2020-01 accepting the donations. E. Consideration of adopting Resolution 2020-02 establishing an Absentee Ballot Board for the 2020 Elections. Recommendation: Adopted Resolution 2020-02 establishing Absentee Ballot Board. F. Consideration of approving an application for a temporary charitable gambling permit for a raffle to be conducted by the Swan River PTO on April 4, 2020. Recommendation: Approved the application. G. Consideration of approving an updated Social Media Policy. Recommendation: Approved the updated policy. H. Consideration of adopting Resolution 2020-03 supporting the City of Monticello application for Telecommuter Forward! Community certification. Recommendation: Adopted Resolution 2020-03 supporting the application. I. Consideration of approving a Retirement Separation Agreement for Finance Director. Recommendation: Approved the agreement. J. Consideration of adopting Resolution 2020-04 approving an addendum to purchase agreement between City of Monticello and LSW Investments, LLC. Recommendation: Item was tabled per the applicant. K. Consideration of adopting Resolution 2020-05 authorizing the transfer of 8617 Edmonson property sale proceeds to the Economic Development Authority (EDA) in consideration of future Otter Creek Business Park (OCBP) land acreage to be determined. Recommendation: Approved Resolution 2020-05 authorizing the transfer of 20 -acre city owned 8617 Edmonson land sale proceeds in the amount of $293,000 to the EDA in exchange for future land considerations in Otter Creek Business Park. L. Consideration of adopting a memorandum of understanding between the City of Monticello and Wright County for the construction of turn lanes along Briarwood Avenue NE in Monticello Township for the Bertram Chain of Lakes Regional Park. Recommendation: Approved a memorandum of understanding for the construction of turn lanes along Briarwood NE. M. Consideration of approving a future agreement with MnDOT for maintenance and operation of roadway lighting on State Highway 25 near Kjellberg Court. Recommendation: Approved a future agreement with MnDOT for State Highway 25 maintenance and roadway lighting. N. Consideration of adopting a funding participation and construction agreement between the City of Monticello and Wright County for the construction of improvements to County Road 118. Recommendation: Approved a funding participation and construction agreement for construction of improvements to County Road 118. City Council Minutes —January 13, 2020 Page 3 1 7 O. Consideration of adopting Resolution 2020-06 accepting public improvements for the Carlisle Village 6th Addition plat. Recommendation: Adopted Resolution 2020-06 accepting the improvements. 3. Public Hearings: 4. Regular Agenda: A. Consideration of approving annual designation and City Council appointments for 2020 Mayor Stumpf noted that he would like to amend the list to name Councilmember Hilgart as the primary liaison to the Central Mississippi River Regional Planning Partnership. The Mayor will serve as alternate. Councilmember Hilgart moved approval of appointments with the above mentioned amendment. Councilmember Fair seconded the motion. Motion carried unanimously. B. Consideration of a request for a Final Plat, rezoning to PUD Zoning District, a Final Stage PUD, and Development Agreement for Deephaven Steve Grittman, NAC, presented a review of the request for final plat, rezoning, final stage PUD, and development agreement for Deephaven. The applicants propose to subdivide approximately eight acres in the south/east portion of the 16 - acre parcel for multiple family residential use. The remaining eight acres would remain in a series of outlots, to be platted for commercial development as demand occurs. The Council previously approved the Comprehensive Plan Amendment and Development Stage PUD and preliminary plat on November 25, 2019. City Council addressed all of the issues in Exhibit Z. Mark Buchholz commented that Buchholz Development is in agreement with Exhibit Z. Councilmember Fair moved to adopt Resolution 2020-11 and to adopt Ordinance 734 rezoning Lot 1, Block 1 of Deephaven Addition from B-4, Regional Business to PUD — Deephaven Planned Unit Development, based on findings in said resolution that the project is consistent with the requirements of the Comprehensive Plan direction for the conversion of commercial land to multifamily residential, and consistent with the expectations of both multi- family development and PUD design, subject to completion of the PUD and Final Plat processes. Councilmember Hilgart seconded the motion. Motion carried unanimously. Councilmember Hilgart moved to adopt Resolution 2020-12 approving the Final Stage PUD for the Deephaven Planned Unit Development, based on findings in said resolution that the project is consistent with the requirements of the Comprehensive Plan direction for the conversion of commercial land to multifamily residential, and consistent with the expectations of both multi- family development and PUD design, subject to the conditions in Exhibit Z. Councilmember Fair seconded the motion. Motion carried unanimously. Councilmember Hilgart moved to adopt Resolution 2020-13 for the Final Plat of Deephaven Addition, based on findings in said resolution that the project is consistent with the requirements of the Comprehensive Plan City Council Minutes -January 13, 2020 Page 4 1 7 direction and the subdivision ordinance, subject to the provisions of Exhibit Z, and to approve the Development Agreement, authorizing the Mayor and City Administrator to execute said Agreement, and further authorizing the Mayor and City Administrator to negotiate and specify final changes or amendments necessary to more fully execute the intention of the City Council with respect to the proposed project. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Consideration of adopting a petition for annexation by Ronald and Lisa Denn and Denn Family Partnership, and consideration of a request for Comprehensive Plan Amendment from Urban Reserve to Places to Live, a request for Final Plat approval of Haven Ridge, includinp, the 1St Phase of 27 sinjzle-family units, rezoning to A -O and R-1 for the plat, and related Development Agreement. Applicant: Marc Shulte/Denali Investments, LLC Steve Grittman, NAC, presented the item. The applicants propose a 326 -unit residential development. The current plan application proposed to rezone and plat into lots and blocks the first phase of Haven Ridge subdivision, comprised of 27 single family residential lots. Angela Schumann, Community Development Director, noted that the parcels are located in the Monticello Township, part of the Monticello Orderly Annexation Area (MOAA). The parcels proposed for final plat meet the conditions of the MOAA agreement and the township has been notified of the city's intent to consider adoption of the annexation resolution. Marc Schulte, developer, addressed questions by the city council regarding the stages of the project and builders. Mr. Schulte responded that this year they will complete Phase I and possibly Phase 2. The builders selected for the project are not "national" builders, but are more local builders. Terry Rothenbacher, Carlson McCain, project engineers, spoke briefly in regard to the positive process of the project. Councilmember Hilgart moved to adopt Resolution 2020-07, a resolution annexing the land within the Haven Ridge area, contingent on the approval of the Comprehensive Plan Amendment, rezoning and final plat requests, based on finding that the terms of the Monticello Orderly Annexation Agreement have been met and other findings as stated in the resolution. Councilmember Davidson seconded the motion. Motion carried unanimously. Councilmember Fair moved to adopt Resolution 2020-08, reguiding the Haven Ridge property from "Urban Reserve" to "Places to Live" as designated on the survey of the property, based on the findings in said resolution, and contingent on adoption of the resolution for annexation and approval of the rezoning and final plat requests. Councilmember Hilgart seconded the motion. Motion carried unanimously. Councilmember Hilgart moved to adopt Resolution 2020-09 and Ordinance 733 rezoning the proposed plat of Haven Ridge to "A -O, Agriculture -Open City Council Minutes —January 13, 2020 Page 5 17 Space" for Outlots D, E, F, G, H, I and J and to "R-1, Single Family Residential" for Lots 1-14, Block 1 and Lots 1-13, Block 2, along with Outlots A, B and C, based on the findings in said resolution, and contingent on adoption of a resolution for annexation and approval of the Comprehensive Plan Amendment and Final Plat. Councilmember Davidson seconded the motion. Motion carried unanimously. Councilmember Hilgart moved to adopt Resolution 2020-10 approving the Final Plat of Haven Ridge, based on the findings in said resolution, and to approve the Development Agreement, authorizing the Mayor and City Administrator to execute said agreement, and contingent on adoption of the resolution for annexation and approval of the Comprehensive Plan Amendment and rezoning and subject to the conditions in Exhibit Z. Councilmember Davidson seconded the motion. Motion carried unanimously. D. Consideration of authorizinp- the interim use of the old fire station building at 303 6th Street West for storage by the Public Works Department on an interim basis, Matt Leonard, City Engineer/Public Works Director, gave a brief overview of the space needs of Public Works. Currently the department utilizes space at Edmonson and County Road 39 properties, total of 17,200 sf, which need to be vacated in 2020 and 2021. Mr. Leonard noted that approximately 10,000 sf of storage is needed today and presented options for interim storage: continue to utilize the EDA owned property at 112 W. River Street; use 5,000 sf fire station apparatus bay at old fire station at 303 6th Street until a permanent public works facility solution is determine; and continue to utilize outside storage at 919 Golf Course Road. Mayor Stumpf commented that other city departments may have space needs also. Staff agreed that there is a need to compile of list of all space needs by departments. There has been agreement to use some space for MCC and the Building Department. Councilmember Gabler questioned whether items not being used can be disposed of. Mr. Leonard responded that the department has been working on eliminating items that are no longer needed. Councilmember Hilgart supported the use of the space. Councilmember Davidson stated that he is concerned about the lack of input of other departments' space needs. Councilmember Gabler moved to authorizing the use of the old fire station building at 303 6th Street West for interim storage use by the Public Works Department along with a monthly update of the process. Councilmember Hilgart second the motion. There was a friendly amendment for City Engineer to work with other departments' on their needs. Motion carried unanimously. 5. Adiournment: By consensus, the meeting was adjourned at 8:20 p.m. Recorder: Jennifer Schreiber City Council Minutes —January 13, 202 Page 6 17 Approved: Attest: City Administrator City Council Minutes — January 13, 2020 Page 7 17