City Council Minutes 01-13-2020REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, January 13, 2020 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd
Hilgart
Absent: None.
1. General Business
A. Call to Order & PledLye of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of ALrenda
Councilmember Fair moved approval of the agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
C. Approval of Minutes
Special Meeting Minutes from December 9, 2019
Councilmember Gabler moved approval of the special meeting minutes from
December 9, 2019. Councilmember Fair seconded the motion. Motion carried
unanimously.
Res4ular Meeting Minutes from December 9, 2019
Councilmember Gabler moved approval of regular meeting minutes of
December 9, 2019. Councilmember Fair seconded the motion. Motion carried
unanimously.
Special Meetinp, Minutes from December 30, 2019
Councilmember Fair moved approval of special meeting minutes of
December 30, 2019. Councilmember Davidson seconded the motion. Motion
carried unanimously.
D. Citizen Comments
Darek Vetsch, Stearns County Commissioner, gave a brief review of county
activity in 2019. In addition, Commissioner Vetsch requested for councilmember
to serve on a committee for Ditch 33 and one to attend a workshop in March for
the county's 2020 strategic planning. Councilmember Hilgart volunteered to serve
on committee addressing Ditch 33. Councilmember Gabler volunteered to attend
workshop on strategic planning.
E. Public Service Announcements
Rachel Leonard, Communications & Special Projects Coordinator, noted the
following:
• Martin Luther King Day business hours. City Hall and Public Works
closed; DMV, Hi -Way Liquors, and MCC open regular hours.
• Early voting for Presidential Primary begins on January 17.
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• Angela Schumann, Community Development Director, gave a brief
preview of a downtown workshop being held January 30.
F. Council Liaison Updates
• EDA — Councilmember Davidson noted that the EDA reviewed their 2019
and 2020 Work Plan. In addition, housing needs were discussed and a co -
working space item was tabled.
• CMRP — Jeff O'Neill commented that Planning Next is starting a
community engagement process and a tour of all CMRP members.
• Planning Commission — Councilmember Gabler provided an update of
meeting which consisted of two public hearings and interviews of
individuals to serve on the Planning Commission.
• IEDC — Mayor Stumpf stated that the group reviewed 2020 Action
Statement which included the list from 2019.
• BCOL — Councilmember Davidson noted that reappointments were
approved and they discussed the turn lanes on Briarwood, shelter, Chelsea
Road connection, and camper cabins.
G. Department Updates
• City Administrator Update — Jeff O'Neill provided an update on:
1. A legislative form is being held in Buffalo on January 29 at 5:30
p.m.
2. There will be a Highway 25 Safety Neighborhood Meeting on
January 23 at 6 p.m.
3. Using sales tax for Bertram Chain of Lakes funding could be
considered in 2022.
2. Consent Agenda:
Councilmember Hilgart moved approval of the Consent Agenda with the
amendment to table item J. Councilmember Davidson seconded the motion. Motion
carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $1,161,652.03.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for the MCC, Hi -Way Liquors, and Parks Department and
terminations for MCC, Hi -Way Liquors, Building Department, and Parks
Department.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: Approved as recommended.
D. Consideration of adopting Resolution 2020-01 accepting donation of $464 from
Fire Relief Association for Fire Department challenge coins, donations of $300
from Foster White Insurance Agency, Healing Moments Counseling, and
Russell's on the Lake for Farmers Market Power of Produce, donations of $1,000
from WSB & Associates and All Elements Roofing for ballfields, donations of
$1,000 from All Elements Roofing and Liberty Bank for Music on the
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Mississippi, and donation of two pieces of exercise equipment for fire station with
value of $500 from Marc Simpson. Recommendation: Adopted Resolution
2020-01 accepting the donations.
E. Consideration of adopting Resolution 2020-02 establishing an Absentee Ballot
Board for the 2020 Elections. Recommendation: Adopted Resolution 2020-02
establishing Absentee Ballot Board.
F. Consideration of approving an application for a temporary charitable gambling
permit for a raffle to be conducted by the Swan River PTO on April 4, 2020.
Recommendation: Approved the application.
G. Consideration of approving an updated Social Media Policy. Recommendation:
Approved the updated policy.
H. Consideration of adopting Resolution 2020-03 supporting the City of Monticello
application for Telecommuter Forward! Community certification.
Recommendation: Adopted Resolution 2020-03 supporting the application.
I. Consideration of approving a Retirement Separation Agreement for Finance
Director. Recommendation: Approved the agreement.
J. Consideration of adopting Resolution 2020-04 approving an addendum to
purchase agreement between City of Monticello and LSW Investments, LLC.
Recommendation: Item was tabled per the applicant.
K. Consideration of adopting Resolution 2020-05 authorizing the transfer of 8617
Edmonson property sale proceeds to the Economic Development Authority
(EDA) in consideration of future Otter Creek Business Park (OCBP) land acreage
to be determined. Recommendation: Approved Resolution 2020-05
authorizing the transfer of 20 -acre city owned 8617 Edmonson land sale
proceeds in the amount of $293,000 to the EDA in exchange for future land
considerations in Otter Creek Business Park.
L. Consideration of adopting a memorandum of understanding between the City of
Monticello and Wright County for the construction of turn lanes along Briarwood
Avenue NE in Monticello Township for the Bertram Chain of Lakes Regional
Park. Recommendation: Approved a memorandum of understanding for the
construction of turn lanes along Briarwood NE.
M. Consideration of approving a future agreement with MnDOT for maintenance and
operation of roadway lighting on State Highway 25 near Kjellberg Court.
Recommendation: Approved a future agreement with MnDOT for State
Highway 25 maintenance and roadway lighting.
N. Consideration of adopting a funding participation and construction agreement
between the City of Monticello and Wright County for the construction of
improvements to County Road 118. Recommendation: Approved a funding
participation and construction agreement for construction of improvements
to County Road 118.
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O. Consideration of adopting Resolution 2020-06 accepting public improvements for
the Carlisle Village 6th Addition plat. Recommendation: Adopted Resolution
2020-06 accepting the improvements.
3. Public Hearings:
4. Regular Agenda:
A. Consideration of approving annual designation and City Council appointments for
2020
Mayor Stumpf noted that he would like to amend the list to name Councilmember
Hilgart as the primary liaison to the Central Mississippi River Regional Planning
Partnership. The Mayor will serve as alternate.
Councilmember Hilgart moved approval of appointments with the above
mentioned amendment. Councilmember Fair seconded the motion. Motion
carried unanimously.
B. Consideration of a request for a Final Plat, rezoning to PUD Zoning District, a
Final Stage PUD, and Development Agreement for Deephaven
Steve Grittman, NAC, presented a review of the request for final plat, rezoning,
final stage PUD, and development agreement for Deephaven. The applicants
propose to subdivide approximately eight acres in the south/east portion of the 16 -
acre parcel for multiple family residential use. The remaining eight acres would
remain in a series of outlots, to be platted for commercial development as demand
occurs. The Council previously approved the Comprehensive Plan Amendment
and Development Stage PUD and preliminary plat on November 25, 2019. City
Council addressed all of the issues in Exhibit Z. Mark Buchholz commented that
Buchholz Development is in agreement with Exhibit Z.
Councilmember Fair moved to adopt Resolution 2020-11 and to adopt
Ordinance 734 rezoning Lot 1, Block 1 of Deephaven Addition from B-4,
Regional Business to PUD — Deephaven Planned Unit Development, based on
findings in said resolution that the project is consistent with the requirements
of the Comprehensive Plan direction for the conversion of commercial land
to multifamily residential, and consistent with the expectations of both multi-
family development and PUD design, subject to completion of the PUD and
Final Plat processes. Councilmember Hilgart seconded the motion. Motion
carried unanimously.
Councilmember Hilgart moved to adopt Resolution 2020-12 approving the
Final Stage PUD for the Deephaven Planned Unit Development, based on
findings in said resolution that the project is consistent with the requirements
of the Comprehensive Plan direction for the conversion of commercial land
to multifamily residential, and consistent with the expectations of both multi-
family development and PUD design, subject to the conditions in Exhibit Z.
Councilmember Fair seconded the motion. Motion carried unanimously.
Councilmember Hilgart moved to adopt Resolution 2020-13 for the Final
Plat of Deephaven Addition, based on findings in said resolution that the
project is consistent with the requirements of the Comprehensive Plan
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direction and the subdivision ordinance, subject to the provisions of Exhibit
Z, and to approve the Development Agreement, authorizing the Mayor and
City Administrator to execute said Agreement, and further authorizing the
Mayor and City Administrator to negotiate and specify final changes or
amendments necessary to more fully execute the intention of the City Council
with respect to the proposed project. Councilmember Davidson seconded the
motion. Motion carried unanimously.
C. Consideration of adopting a petition for annexation by Ronald and Lisa Denn and
Denn Family Partnership, and consideration of a request for Comprehensive Plan
Amendment from Urban Reserve to Places to Live, a request for Final Plat
approval of Haven Ridge, includinp, the 1St Phase of 27 sinjzle-family units,
rezoning to A -O and R-1 for the plat, and related Development Agreement.
Applicant: Marc Shulte/Denali Investments, LLC
Steve Grittman, NAC, presented the item. The applicants propose a 326 -unit
residential development. The current plan application proposed to rezone and plat
into lots and blocks the first phase of Haven Ridge subdivision, comprised of 27
single family residential lots.
Angela Schumann, Community Development Director, noted that the parcels are
located in the Monticello Township, part of the Monticello Orderly Annexation
Area (MOAA). The parcels proposed for final plat meet the conditions of the
MOAA agreement and the township has been notified of the city's intent to
consider adoption of the annexation resolution.
Marc Schulte, developer, addressed questions by the city council regarding the
stages of the project and builders. Mr. Schulte responded that this year they will
complete Phase I and possibly Phase 2. The builders selected for the project are
not "national" builders, but are more local builders. Terry Rothenbacher, Carlson
McCain, project engineers, spoke briefly in regard to the positive process of
the project.
Councilmember Hilgart moved to adopt Resolution 2020-07, a resolution
annexing the land within the Haven Ridge area, contingent on the approval
of the Comprehensive Plan Amendment, rezoning and final plat requests,
based on finding that the terms of the Monticello Orderly Annexation
Agreement have been met and other findings as stated in the resolution.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
Councilmember Fair moved to adopt Resolution 2020-08, reguiding the
Haven Ridge property from "Urban Reserve" to "Places to Live" as
designated on the survey of the property, based on the findings in said
resolution, and contingent on adoption of the resolution for annexation and
approval of the rezoning and final plat requests. Councilmember Hilgart
seconded the motion. Motion carried unanimously.
Councilmember Hilgart moved to adopt Resolution 2020-09 and Ordinance
733 rezoning the proposed plat of Haven Ridge to "A -O, Agriculture -Open
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Space" for Outlots D, E, F, G, H, I and J and to "R-1, Single Family
Residential" for Lots 1-14, Block 1 and Lots 1-13, Block 2, along with Outlots
A, B and C, based on the findings in said resolution, and contingent on
adoption of a resolution for annexation and approval of the Comprehensive
Plan Amendment and Final Plat. Councilmember Davidson seconded the
motion. Motion carried unanimously.
Councilmember Hilgart moved to adopt Resolution 2020-10 approving the
Final Plat of Haven Ridge, based on the findings in said resolution, and to
approve the Development Agreement, authorizing the Mayor and City
Administrator to execute said agreement, and contingent on adoption of the
resolution for annexation and approval of the Comprehensive Plan
Amendment and rezoning and subject to the conditions in Exhibit Z.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
D. Consideration of authorizinp- the interim use of the old fire station building at 303
6th Street West for storage by the Public Works Department on an interim basis,
Matt Leonard, City Engineer/Public Works Director, gave a brief overview of the
space needs of Public Works. Currently the department utilizes space at
Edmonson and County Road 39 properties, total of 17,200 sf, which need to be
vacated in 2020 and 2021. Mr. Leonard noted that approximately 10,000 sf of
storage is needed today and presented options for interim storage: continue to
utilize the EDA owned property at 112 W. River Street; use 5,000 sf fire station
apparatus bay at old fire station at 303 6th Street until a permanent public works
facility solution is determine; and continue to utilize outside storage at 919 Golf
Course Road.
Mayor Stumpf commented that other city departments may have space needs also.
Staff agreed that there is a need to compile of list of all space needs by
departments. There has been agreement to use some space for MCC and the
Building Department. Councilmember Gabler questioned whether items not being
used can be disposed of. Mr. Leonard responded that the department has been
working on eliminating items that are no longer needed. Councilmember Hilgart
supported the use of the space. Councilmember Davidson stated that he is
concerned about the lack of input of other departments' space needs.
Councilmember Gabler moved to authorizing the use of the old fire station
building at 303 6th Street West for interim storage use by the Public Works
Department along with a monthly update of the process. Councilmember
Hilgart second the motion. There was a friendly amendment for City
Engineer to work with other departments' on their needs. Motion carried
unanimously.
5. Adiournment:
By consensus, the meeting was adjourned at 8:20 p.m.
Recorder: Jennifer Schreiber
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Approved:
Attest:
City Administrator
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