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City Council Minutes 02-24-2020REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, February 24, 2020 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler moved approval of the agenda. Councilmember Fair seconded the motion. Motion carried unanimously. C. Approval of Minutes Regular Meeting Minutes from January 27, 2020 Councilmember Gabler moved approval of regular city council minutes from January 27, 2020. Councilmember Fair seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements Rachel Leonard, Communications & Special Projects Coordinator, gave an update on the following events: • Spring Tree Sale • Montice11GLO Parade • Presidential Nomination Primary Election F. Council Liaison Updates • CMRP — Angela Schumann, Community Development Director, noted that their regular meeting is Thursday, February 27. Information is available on the CMRP website. • IEDC — Ms. Schumann noted that the group reviewed the 2040 Community Vision Report and discussed networking and business retention. • Planning Commission — Councilmember Gabler noted that the commission held three public hearings: UMC, 2040 Vision Report, 2020 Zoning Map. • EDA — Councilmember Davidson stated the EDA tabled the Minnesota Investment Fund contract for UMC and had a presentation on co -working concept. City Council Minutes — February 24, 2020 Page 1 15 • MOAA — Mayor Stumpf commented that the MOAA reviewed a bath house request, a county ordinance regarding mobile homes living on farm sites, and discussed maintenance of access roads to BOOL. G. Department Updates • City Administrator Update — Jeff O'Neill provided an update on: 1. Staff is meeting with MNDOT on February 28 regarding Highway 25 South safety issues. 2. On March 2 there is a joint meeting of Planning Commission and City Council to review a concept plan for development. 3. On March 12 there is a Wright County Strategic Planning meeting. 4. The School District and city is meeting on March 13 to discuss collaborative efforts. Matt Leonard, City Engineer, noted that the city received and engineering grant for Safe Routes to School. 5. The League of Minnesota Cities Legislative Conference is March 18-19 in St. Paul. 6. The next meeting of Ditch 33 committee is April 2. 7. MNDOT District 3 was selected as winner of 2019 Bridge Construction Award for the Fallon Avenue Overpass. • Fire Department Update — Mutual Aid Support — Chief Mossey provided an update of the fire AT Northern Metal recycling plant in Becker. • FiberNet/Arvig Quarterly Report — Mark Birkholz, Arvig, provided the update which was included in the agenda packet. 2. Consent Agenda: Councilmember Fair moved approval of the Consent Agenda excluding item N. Councilmember Davidson seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $1,289,201.34. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the MCC and departures for MCC and Water/Sewer. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of approving appointment of Paige Danforth to the Industrial Economic Development Committee (IEDC). Recommendation: Approved the appointment. E. Consideration of appointing Maria Peterson to the Parks, Arts, and Recreation Commission for a term to expire December 31, 2021. Recommendation: Approved the appointment. F. Consideration of renewing membership in the 1-94 West Corridor Coalition for 2020 in the amount of $8,542.50. Recommendation: Approved the membership renewal. City Council Minutes — February 24, 2020 Page 2 15 G. Consideration of adopting Ordinance 737 granting a 15 -year franchise agreement to Bridge Water Telephone Company D/B/A TDS Telecom to construct, operate and maintain a cable system and provide cable service in the City of Monticello and Summary Ordinances 737A for publication. Recommendation: Adopted Ordinance 737 granting the 15 -year franchise agreement. H. Consideration of approving purchase agreement with Johnson Fitness and Wellness for cardio equipment at the Monticello Community Center in the amount of $41,520. Recommendation: Approved the purchase agreement with Johnson Fitness and Wellness for $41,520. I. Consideration of approving purchase of a 2020 Kifco T200L9 water wheel irrigator for $14,565 for the Parks Department through the Central Equipment Fund. Recommendation: Approved the purchase of 2020 Kifco T200L9 water wheel irrigator for $14,565. J. Consideration of approving purchase of new 2020 Western Star 4700 chassis for $94,394 from Boyer Ford Trucks of Minneapolis and dump body and plow equipment for $113,633 from Towmaster Truck Equipment of Litchfield for total of $208,027 from the Central Equipment (Internal Service) Fund. Recommendation: Approved 2020 Western Star 4700 chassis from Boyer Ford Trucks and dump body and plow equipment from Towmaster Truck Equipment for total of $208,027. K. Consideration of approving 2020 Wright County Annual Highway Maintenance Agreement. Recommendation: Approved the agreement. L. Consideration of adopting Ordinance 736 approving the 2020 City of Monticello Official Zoning Map. Recommendation: Adopted Ordinance 738. M. Consideration of adopting Resolution 2020-23 accepting a petition and calling for a public hearing on March 23, 2020 for vacation of a portion of drainage and utility easements as legally described for Monticello Commerce Center Sixth Addition. Recommendation: Adopted Resolution 2020-23 accepting petition and calling for public hearing for vacation of a portion of drainage and utility easement as legally described for Monticello Commerce Center Sixth Addition. N. Consideration of approving a Development and Final Stage Planned Unit Development, development contract, and rezoning to PUD (Planned Unit Development) for the construction of an industrial building addition in the IBC (Industrial and Business Campus) District. Applicant: Ultra Machining Company. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. O. Consideration of adopting Resolution 2020-25 supporting a grant application to the Minnesota Department of Natural Resources for the Local Trail Connection Program for the Fenning Avenue/CR 119 Pathway. Recommendation: Adopted Resolution 2020-25 supporting the grant application. P. Consideration of authorizing Bolton and Menk, Inc. to provide engineering services at a not to exceed price of $41,495 for the 2020 Stormwater City Council Minutes — February 24, 2020 Page 3 15 Improvements Project. Recommendation: Authorized Bolton and Menk to provide engineering services at a not to exceed price of $41,495 for 2020 Stormwater Improvement Project. Q. Consideration of accepting the installation of FiberNet Facilities in the Carlisle 01' and Featherstone 4th Addition Developments as complete and authorize a payment in the amount of $92,225 to Michels Corporation. Recommendation: Approved installation of FiberNet Facilities in the Carlisle 611 and Featherstone 4th Addition Developments. R. Consideration of adopting Ordinance 738 amending Title XI, Chapter 111.25 (B), Pawn Shops, and amending Title III, Chapter 25, Fee Schedule. Recommendation: Adopted Ordinance 738. S. Consideration of authorizing a contract with Rum River Construction Consultants for contract building inspection/review services. Recommendation: Approved contract with Rum River Construction Consultants. 2A. Consideration of items removed from the consent atzenda for discussion, N. Consideration of approving a Development and Final Stage Planned Unit Development, development contract, and rezoning to PUD (Planned Unit Development) for the construction of an industrial building addition in the IBC (Industrial and Business Campus) District. Applicant: Ultra Machining Company Mayor Stumpf removed the item to allow Don Tomann, Ultra Machining Company, to comment. Mr. Tomann thanked the city and staff. Councilmember Gabler moved to adopt Ordinance 739 approving rezoning to PUD, UMC Planned Unit Development District, for Lots 1 and 2, Block 1, Monticello Commerce Center 6t1 Addition, based on findings in Resolution 2020-26. Councilmember Hilgart seconded the motion. Motion carried unanimously. Councilmember Gabler moved approval of a Development and Final Stage Planned Unit Development for Lots 1 and 2, Block 1, Monticello Commerce Center 6th Addition, based on findings in Resolution 2020-26 and subject to the conditions in Exhibit Z, and to approve the Development Agreement, authorizing the Mayor and City Administrator to execute said agreement, and further authorizing the Mayor and City Administrator to negotiate and specify final changes or amendments necessary to more fully 4. Reeular Agenda: A. Consideration of adoptinp- Resolution 2020-24 approving the Monticello 2040 Communitv Vision for the Comprehensive Plan. Angela Schumann, introduced the Monticello 2040 Community Vision, which is the first phase of the city's Monticello 2040 Vision + Plan. She reviewed the project timeline and project scope. The visioning component of the comprehensive plan began in September 2019 and relied heavily on public participation. It includes three primary elements: Vision Statement, Identification of Community Values, and Preferred Growth Scenario. If the Community Vision City Council Minutes — February 24, 2020 Page 4 15 Report is adopted, the Planning Phase is anticipated to being in late February and continue through 2020. Erin Perdu, WSB, presented the vision report in more detail. The items presented were: project overview, community engagement summary, scenario overview, vision and values, preferred scenario, and planning goals. There was minimal discussion among council. Councilmember Gabler moved to adopt Resolution 2020-24 for approval and adoption of the Monticello 2040 Community Vision for the Comprehensive Plan. Councilmember Davidson seconded the motion. Motion carried unanimously. B. Consideration of authorizing HydroCorp to provide management services for the city's Cross Connection Program Matt Leonard, City Engineer/Public Works Director, presented an overview of a Cross Connection Program. He presented background information, federal and state regulations, current practice, options to consider, and staff recommendation. Cross -connection is a point in a plumbing system where the potable water supply is connected to a non -potable source. The city is looking at establishing a cross - connection control program, as required, to help eliminate possible contamination. HydoCorp would assist with development of the cross -connection ordinance and policy, assist with community public education and website, generate and send test notices and complete quarterly reports. Staff recommends that the city conduct an analysis of all commercial, industrial, and apartment building properties to document any existing assemblies that will require annual testing. There was minimal discussion among City Council. Mayor Stumpf expressed that he would like to see the process scaled back and expanded over a longer period of time. Councilmember Davidson moved to authorize HydroCorp to provide management services for the city's Cross Connection Program. Councilmember Fair seconded the motion. Motion carried unanimously. 5. Adiournment: By consensus, the meeting was adjourned at 7:58 p.m. Recorder: Jennifer Schreiber Approved: Attest: Q City Administrator City Council Minutes — February 24, 2020 Page 5 1 5