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City Council Minutes 04-13-2020REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, April 13, 2020 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Annroval of Agenda Councilmember Fair moved approval of the agenda. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Annroval of Minutes Regular Meetin! Minutes from March 23, 2020 Councilmember Gabler moved approval of the regular meeting minutes of March 23. Councilmember Hilgart seconded the motion. Motion carried unanimously. Special Meeting Minutes from March 30, 2020 Councilmember Gabler moved approval of the special meeting minutes of March 30. Councilmember Davidson seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Council Liaison Updates • Planning Commission — Councilmember Gabler noted that the commission had two public hearings. • EDA — Councilmember Davidson noted that the EDA extended GMFE loan. Cornerstone fagade agreement offer was removed. F. Department Updates • City Administrator Update — Jeff O'Neill provided an update on the COVID-19 response. 2. Consent Agenda: Councilmember Fair moved approval of the consent agenda. Councilmember Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $1,326,643.61. City Council Minutes — April 13, 2020 Page 1 1 3 B. Consideration of approving new hires/departures. Recommendation: Approved the departures for MCC, Parks, Streets, and Liquor Store. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of adopting Resolution 2020-37 accepting donations of $500 from Galindo Real Estate Group/EXP Realty for Music on the Mississippi, $300 from Arvig for Farmers Market Power of Produce, and $300 from CentraCare Monticello for Farmers Market Power of Produce. Recommendation: Adopted resolution accepting the donations. E. Consideration of approving a Special Event Permit for Rivers of Hope "Walk a Mile in her Shoes" on June 18, 2020. Recommendation: Permit was approved including the use of 3rd Street Parking lot contingent on notification to affected business owners and the status of the public health pandemic. F. Consideration of approving a Special Event Permit application and allowing the use of the city commuter parking lot and related assistance for a recycling event on April 25, 2020. Recommendation: Permit was approved, including waiver of fee and sign permit fee and is contingent on continued coordination with the Public Works Department. G. Consideration of adopting a Joint Cooperative Agreement for use of fire personnel and equipment from the Wright County Fire Chiefs and adopting Resolution 2020-40 approving the Joint Cooperative Agreement. Recommendation: Adopted and the agreement and adopted the resolution approving the agreement. H. Consideration of adopting Resolution 2020-38 approving a hold on tax forfeit parcel 155-193-001020. Recommendation: Adopted resolution approving the hold on the tax forfeit parcel. I. Consideration of adopting Resolution 2020-39 for the Central Mississippi River Regional Planning Partnership Round One Engagement in Framework 2030. Recommendation: Adopted Resolution 2020-39 for the CMRP Round One Engagement in Framework 2030. J. Consideration of granting an extension for filing and recording of the Final Plat and Development Agreement for Deephaven to June 1, 2020. Applicant: Dale Buchholz Construction. Recommendation: Approved the extension for Deephaven. 3. Public Hearing: 4. Regular Agenda: A. Consideration of appointing Sarah Rathlisberaer to Finance Director position effective May 1, 2020 and replacinp- the vacated finance manager position with senior accountant position Jeff O'Neill provided a brief overview of the appointment. Sarah Rathlisberger has been serving as the Acting Finance Director since January 2020. She was City Council Minutes - April 13, 2020 Page 2 13 previously in the position of Finance Manager. That position has been vacant since she assumed the role as Acting Finance Director. The position may be replaced with a senior accountant or similar position. The City Council expressed their approval of the appointment and had positive comments. Councilmember Gabler moved approval of appointing Sarah Rathlisberger to Finance Director position effective May 1, 2020 and replacing the vacating finance manager position with senior accountant position. Councilmember Fair seconded the motion. Motion carried unanimously. B. Consideration of authorizing a request for proposals (RFP) to provide en2ineerina services for a feasibility study on the installation of a water treatment facility Matt Leonard, City Engineer/Public Works Director, provided an overview of the RFP. The construction of the facility is currently identified as a 2024 project in the adopted Capital Improvement Plan. A feasibility study would assist with planning future projects to ensure that the required infrastructure is installed in the most cost-effective manner. The services will include a study of current city infrastructure, site location recommendations, cost estimates, and assistance securing state and federal funds for the project. There was minimal discussion among the Council. They discussed including a plan for funding such as a fee structure. Councilmember Gabler moved to authorize a request for proposals (RFP) to provide engineering services for a feasibility study on the installation of a water treatment facility. Councilmember Fair seconded the motion. Motion carried unanimously. Councilmember Gabler moved to have City Council moved into a closed meeting to discuss city acquisition of property: PIDs 213-100-103300, 213-100-094400, 213-100- 161101, and 213-100-152205. Councilmember Fair seconded the motion. Motion carried unanimously. 5. Adiournment: By consensus, following the closed meeting, the meeting was adjourned. Recorder: Jennifer Schreiber Approved: (Y Attest: !l s City Administrator City Council Minutes —April 13, 2020 Page 3 13