City Council Minutes 04-27-2020REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, April 27, 2020 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd
Hilgart
Absent: None.
1. General Business
A. Call to Order & Pledee of AlleLyiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda with the addition of
2L — Consideration of approving Change Order #1 for the contract with E.H.
Renner & Sons for repairs on Wells 2 and S for a total amount of $18,950.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
C. Approval of Minutes
Regular Meeting Minutes from April 13. 2020
Councilmember Gabler moved approval of the April 13, 2020 regular
minutes. Councilmember Davidson seconded the motion. Motion carried
unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
• Spring Tree Pickup on May 2.
• Spring Leaf Pickup on May 16
F. Department Updates
• City Administrator Update — Jeff O'Neill provided an update on the
COVID-19 response.
2. Consent Agenda:
Councilmember Hilgart moved approval of the consent agenda excluding item E
and the addition of item L. Councilmember Fair seconded the motion.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $594,135.20.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for the Hi -Way Liquors and Parks Department.
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C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: Approved as presented.
D. Consideration of approving a Special Event Permit for Brewfest event on August
15, 2020. Recommendation: Approved the special event permit for Brewfest
on August 15, 2020, including city assistance, use of municipal parking lots,
street closures, and waiving of event permit fee and tent fee. The approval is
contingent on the status of the current health pandemic, and the following:
continued site plan and parking use coordination with the Street
Superintendent and Park Superintendent; appropriate signage and fencing
in coordination with the Street and Park Superintendents continued
coordination with the Chief Building Official on any tent permits that may
be needed; verification of trash and portable bathroom services for the
event; and verification of notification of affected local businesses and
residents within a 2 -block radius of the park by permit holder, no later than
two weeks prior to the event; and event coordination with Wright County
Sheriff s Office.
E. Consideration of approving an application for temporary on -sale liquor license for
Monticello Lions Club for their Brewfest event on August 15, 2020.
Recommendation: ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
F. Consideration of approving a credit for on -sale liquor license holders to be
applied to their 2020-2021 renewal fee in an amount based on the pro -rated
number of days establishments were closed due to Executive Order by Governor
Walz. Recommendation: Approved the credit for on -sale liquor license
holders.
G. Consideration of granting an extension for Final Plat application for Spirit Hills
South to May 22, 2020. Applicant: R.W. Land Holdings. Recommendation: The
extension was approved.
H. Consideration of approving a Conditional Use Permit and Text Amendment
relating to density for Group Residential Facility, Multi -Family in an R-3 District,
and amendment to the use table, Table 5-1 of the Zoning Ordinance, dismissing
application for PUD and rezoning to PUD. Applicant: John and Dawn
Rogosheske. Recommendation: Approved Ordinance 741 for amendments to
the Monticello Zoning Ordinance relating to Group Residential Facilities,
based on findings in Resolution PC -2020-011. Approved a Conditional Use
Permit for Group Residential Facility, Multi -Family for Lot 8, Block 9,
Original Plat of Monticello, 612 5th Street, based on findings in Resolution
PC -2020-012 subject to the conditions listed in Exhibit Z and dismissing any
action on the PUD request.
I. Consideration of appointing Sarah Rathlisberger as Monticello Deputy Registrar
002 subject to approval by the State of Minnesota and Wright County.
Recommendation: Appointment was approved.
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J. Consideration of adopting Resolution 2020-41 accepting bids and awarding
contract to Allied Blacktop for the 2020 Sealcoat, Fog Seal, and Paving Marking
Project. Recommendation: Resolution 2020-41 was approved and contract
awarded to Allied Blacktop.
K. Consideration of accepting quotes and awarding contract to KAMCO Inc. for the
2020 Crack Seal project in the amount of $23,940. Recommendation: Contract
was awarded to KAMCO Inc.
2A. Consideration of items removed from the consent agenda for discussion
E. Consideration of approving an application for temporary on -sale liquor license
for Monticello Lions Club for their Brewfest event on August 15, 2020.
Councilmember Hilgart removed the item for general questions about allowing
events during the current health pandemic. The events will be approved on a
contingency basis.
Councilmember Hilgart moved approval of the temporary liquor license for
Monticello Lions Club for their Brewfest event on August 15, 2020.
3. Public Hearing:
A. Consideration of adopting Ordinance 740 amending Chapter 36 — Fee Schedule
by updating Sections Community Development, Licenses/Permits, Storm Water
and Waste Items
Jennifer Schreiber, City Clerk, presented the ordinance and gave a brief overview.
Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed
the public hearing. Mayor Stumpf commented that he would prefer the sidewalk
cafe to begin next year. Councilmembers concurred.
Councilmember Fair moved approval of Ordinance 740 amending Chapter
36 — Fee Schedule with the amendment that the sidewalk cafe fee be effective
January 1, 2021. Councilmember Davidson seconded the motion. Motion
carried unanimously.
4. Regular Agenda:
A. Consideration of authorizing Bolton and Menk, Inc. to provide engineering
services to perform design and construction engineering for improvements to the
city's SCADA system for the water and sewer utilities for a total cost of $149,000
Matt Leonard, City Engineer/Public Works Director, gave a brief presentation on
the item. He provided a background on the existing conditions and the need for
the proposed improvements. The city originally contracted with Bolton & Menk,
Inc. to do a feasibility study on the SCADA system. The proposal by staff is to
also authorize the Bolton and Menk, Inc. to provide engineering services on
SCADA system for water and sewer facilities.
Both Mayor Stumpf and Councilmember Gabler expressed concern in regard to
automatically using the firm that did the feasibility study for engineering services.
Councilmember Gabler noted that she would support going out for RFP for
engineering services. Mayor Stumpf stated that he prefers the city wait on the
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project to gain a clearer picture of the pandemics effect on the economy.
Councilmember Hilgart would support doing the complete project at one time.
Councilmember Fair moved approval of authorizing Bolton & Menk to
provide engineering services to perform design and construction engineering
for improvements for the water system and lift stations. Councilmember
Davidson seconded the motion. Motion failed 2-3; Mayor Stumpf and
Councilmembers Gabler and Hilgart voted against for reasons listed above.
Councilmember Gabler moved approval to go out for RFP for engineering
services on the water system and lift stations, with a friendly amendment to
include waste facilities as an alternate. Councilmember Fair seconded the
motion with friendly amendment. Motion carried 4-1; Mayor Stumpf voted
against because he wants to wait for a stronger economy.
5. Adiournment:
By consensus, the meeting was adjourned at 7:35 p.m.
Recorder: Jennifer Schreiber
Approved: b
Attest:
City Administrator
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