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City Council Minutes 04-27-2020REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, April 27, 2020 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None. 1. General Business A. Call to Order & Pledee of AlleLyiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler moved approval of the agenda with the addition of 2L — Consideration of approving Change Order #1 for the contract with E.H. Renner & Sons for repairs on Wells 2 and S for a total amount of $18,950. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Approval of Minutes Regular Meeting Minutes from April 13. 2020 Councilmember Gabler moved approval of the April 13, 2020 regular minutes. Councilmember Davidson seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements • Spring Tree Pickup on May 2. • Spring Leaf Pickup on May 16 F. Department Updates • City Administrator Update — Jeff O'Neill provided an update on the COVID-19 response. 2. Consent Agenda: Councilmember Hilgart moved approval of the consent agenda excluding item E and the addition of item L. Councilmember Fair seconded the motion. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $594,135.20. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the Hi -Way Liquors and Parks Department. City Council Minutes —April 27, 2020 Page 1 14 C. Consideration of approving the sale/disposal of surplus city property. Recommendation: Approved as presented. D. Consideration of approving a Special Event Permit for Brewfest event on August 15, 2020. Recommendation: Approved the special event permit for Brewfest on August 15, 2020, including city assistance, use of municipal parking lots, street closures, and waiving of event permit fee and tent fee. The approval is contingent on the status of the current health pandemic, and the following: continued site plan and parking use coordination with the Street Superintendent and Park Superintendent; appropriate signage and fencing in coordination with the Street and Park Superintendents continued coordination with the Chief Building Official on any tent permits that may be needed; verification of trash and portable bathroom services for the event; and verification of notification of affected local businesses and residents within a 2 -block radius of the park by permit holder, no later than two weeks prior to the event; and event coordination with Wright County Sheriff s Office. E. Consideration of approving an application for temporary on -sale liquor license for Monticello Lions Club for their Brewfest event on August 15, 2020. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. F. Consideration of approving a credit for on -sale liquor license holders to be applied to their 2020-2021 renewal fee in an amount based on the pro -rated number of days establishments were closed due to Executive Order by Governor Walz. Recommendation: Approved the credit for on -sale liquor license holders. G. Consideration of granting an extension for Final Plat application for Spirit Hills South to May 22, 2020. Applicant: R.W. Land Holdings. Recommendation: The extension was approved. H. Consideration of approving a Conditional Use Permit and Text Amendment relating to density for Group Residential Facility, Multi -Family in an R-3 District, and amendment to the use table, Table 5-1 of the Zoning Ordinance, dismissing application for PUD and rezoning to PUD. Applicant: John and Dawn Rogosheske. Recommendation: Approved Ordinance 741 for amendments to the Monticello Zoning Ordinance relating to Group Residential Facilities, based on findings in Resolution PC -2020-011. Approved a Conditional Use Permit for Group Residential Facility, Multi -Family for Lot 8, Block 9, Original Plat of Monticello, 612 5th Street, based on findings in Resolution PC -2020-012 subject to the conditions listed in Exhibit Z and dismissing any action on the PUD request. I. Consideration of appointing Sarah Rathlisberger as Monticello Deputy Registrar 002 subject to approval by the State of Minnesota and Wright County. Recommendation: Appointment was approved. City Council Minutes —April 27, 2020 Page 2 14 J. Consideration of adopting Resolution 2020-41 accepting bids and awarding contract to Allied Blacktop for the 2020 Sealcoat, Fog Seal, and Paving Marking Project. Recommendation: Resolution 2020-41 was approved and contract awarded to Allied Blacktop. K. Consideration of accepting quotes and awarding contract to KAMCO Inc. for the 2020 Crack Seal project in the amount of $23,940. Recommendation: Contract was awarded to KAMCO Inc. 2A. Consideration of items removed from the consent agenda for discussion E. Consideration of approving an application for temporary on -sale liquor license for Monticello Lions Club for their Brewfest event on August 15, 2020. Councilmember Hilgart removed the item for general questions about allowing events during the current health pandemic. The events will be approved on a contingency basis. Councilmember Hilgart moved approval of the temporary liquor license for Monticello Lions Club for their Brewfest event on August 15, 2020. 3. Public Hearing: A. Consideration of adopting Ordinance 740 amending Chapter 36 — Fee Schedule by updating Sections Community Development, Licenses/Permits, Storm Water and Waste Items Jennifer Schreiber, City Clerk, presented the ordinance and gave a brief overview. Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed the public hearing. Mayor Stumpf commented that he would prefer the sidewalk cafe to begin next year. Councilmembers concurred. Councilmember Fair moved approval of Ordinance 740 amending Chapter 36 — Fee Schedule with the amendment that the sidewalk cafe fee be effective January 1, 2021. Councilmember Davidson seconded the motion. Motion carried unanimously. 4. Regular Agenda: A. Consideration of authorizing Bolton and Menk, Inc. to provide engineering services to perform design and construction engineering for improvements to the city's SCADA system for the water and sewer utilities for a total cost of $149,000 Matt Leonard, City Engineer/Public Works Director, gave a brief presentation on the item. He provided a background on the existing conditions and the need for the proposed improvements. The city originally contracted with Bolton & Menk, Inc. to do a feasibility study on the SCADA system. The proposal by staff is to also authorize the Bolton and Menk, Inc. to provide engineering services on SCADA system for water and sewer facilities. Both Mayor Stumpf and Councilmember Gabler expressed concern in regard to automatically using the firm that did the feasibility study for engineering services. Councilmember Gabler noted that she would support going out for RFP for engineering services. Mayor Stumpf stated that he prefers the city wait on the City Council Minutes -April 27, 2020 Page 3 ( 4 project to gain a clearer picture of the pandemics effect on the economy. Councilmember Hilgart would support doing the complete project at one time. Councilmember Fair moved approval of authorizing Bolton & Menk to provide engineering services to perform design and construction engineering for improvements for the water system and lift stations. Councilmember Davidson seconded the motion. Motion failed 2-3; Mayor Stumpf and Councilmembers Gabler and Hilgart voted against for reasons listed above. Councilmember Gabler moved approval to go out for RFP for engineering services on the water system and lift stations, with a friendly amendment to include waste facilities as an alternate. Councilmember Fair seconded the motion with friendly amendment. Motion carried 4-1; Mayor Stumpf voted against because he wants to wait for a stronger economy. 5. Adiournment: By consensus, the meeting was adjourned at 7:35 p.m. Recorder: Jennifer Schreiber Approved: b Attest: City Administrator City Council Minutes — April 27, 2020 Page 4 14