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City Council Minutes 05-11-2020REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, May 11, 2020 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Fair moved approval of the agenda. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Approval of Minutes Regular Meeting Minutes from April 13, 2020 Councilmember Gabler moved approval of the April 27, 2020 meeting minutes. Councilmember Hilgart seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements • Spring leaf pickup was cancelled. • Farmers Market opening day is May 21. • Memorial Day hours were noted. F. Department Updates • City Administrator Update — Jeff O'Neill provided an update on the following: 1. CUC Study that was distributed to Council. 2. FiberNet update that was provided in packet. 3. Final items at the Fire Station. • COVID-19 update. Mr. O'Neill provided an update on the latest COVID- 19 response. • Bill Bruce, Cable Commission, provided an update of the upgrades to the Mississippi Room. • Water Treatment Consultant Selection Update. Matt Leonard mentioned that they are receiving proposals for consultants and inquired if any Councilmembers would like to serve on the review committee. Councilmembers Fair and Hilgart volunteered to sit on the committee. City Council Minutes — May 11, 2020 Page 114 2. Consent Agenda: Councilmember Fair moved approval of the Consent Agenda. Councilmember Davidson seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $529,902.10. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for Streets and Parks Departments and departures for Hi -Way Liquors. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of appointing Thomas Conboy, Xcel Energy, to the Industrial/Economic Development Committee (IEDC) for a term ending December 31, 2020. Recommendation: Appointment Thomas Conboy to the IEDC. E. Consideration of approving a temporary gambling application for Church of St. Henrys Fun Fest for August 29-30, 2020. Recommendation: Approved a temporary gambling application for Church of St. Henry. F. Consideration of waiving monetary limits on municipal tort liability established by Minnesota Statutes. Recommendation: Denied waiving the monetary limits on municipal tort liability established by Minnesota Statutes. G. Consideration of renewing membership in the MN Public Broadband Alliance for 2020 at a cost of $1,500. Recommendation: Membership in the MN Public Broadband Alliance was approved. H. Consideration of adopting Ordinance 742 amending Title XI, Chapter 95, Section 95.01 — Fire Code to update the Minnesota Fire Code amendments. Recommendation: Ordinance 742 was approved. 1. Consideration of adopting Resolution 2020-42 authorizing a cooperative construction agreement with MNDOT for lighting on State Highway 25 near Kjellberg Park. Recommendation: Resolution 2020-42 authorizing a construction agreement with MnDOT was approved. 4. Regular Agenda: A. Consideration of approving policy guiding city employee use of cloth face coverings in response to the COVID-19 pandemic Jeff O'Neill presented a city policy requiring the use of cloth face masks in public spaces when social distancing is not possible. Staff was looking for guidance from the City Council. Options were presented that included employees wearing masks, employees and customers wearing masks, or not requiring either to wear masks. Discussion ensued among Council. Mayor Stumpf commented that he does not support requiring employees to wear masks and that it is a personnel choice. Councilmember Gabler feels that the city has a responsibility to protect the City Council Minutes — May 11, 2020 Page 2 14 employee and the city should make masks available. Councilmember Hilgart noted that he feels the plexiglass is a more important aspect and that they should be provided a mask but not required. Councilmember Fair feels that the city should be protecting the employees and that both employees and customers should wear them. Councilmember Davidson feels like the requirement should be for everyone or no one. Mayor Stumpf moved to deny a policy requiring the use of cloth face coverings by city employees when social distancing is not possible. Councilmember Hilgart seconded the motion. Motion carried 3-2; Councilmembers Fair and Gabler voted against. B. Consideration of authorizing advertisement for bids for the 2020 Monticello Communitv Center Roofin4 Proiect at an estimated cost of $340,000 Ann Mosack, MCC Director, provided an overview of the project. A drawing was presented that showed a phased approach for repair. Phase 1 included the green area, and Phase 2 was shown in red. There was also a white section that was completed in 2012. The majority of the recent roof leaks have occurred in the locker room and MCC office areas. The cost for Phase 1 is $340,000 and Phase 2 is $225,000. There is no budget for the repairs. Funds would need to be transferred from another account to be determined. Mayor Stumpf stated that the project should be completed as one project, and not in phases. He feels the whole project should be bid. The city would likely receive a better rate. Councilmember Davidson concurred. Councilmember Hilgart questioned whether the MCC would have to close down but he is also in support of doing both. Matt Leonard, City Engineer, does not believe the MCC would have to close down. Councilmember Fair moved to authorize advertisement for bids for the 2020 Monticello Community Center Roofing Project to include both sections of roof as presented with the red section (northwest corner) being bid as an alternate. Councilmember Davidson seconded the motion. Motion carried unanimously. 5. Add -On Item: • Councilmember Gabler questioned if city would have same budget meeting schedule as in previous years. Sarah Rathlisberger, Finance Director, responded that worksheets have been sent to Department Heads but relatively the same time line will be followed. • Councilmember Hilgart questioned the city's COVID-19 plan for opening back up. Tracy Ergen, Human Resource Director, provided and update and noted that the plan is in process. Mayor Stumpf commented that he thinks the city should present a unified letter or resolution to Governor Walz stating that we need to start opening local businesses back up. There was some discussion among Council. Councilmembers Davidson, Gabler, and Hilgart supported the idea. Councilmember Fair would like to wait for the Governor's announcement in regard to the expiration of the stay at home order. Mayor Stumpf added that all City Council Minutes — May 11, 2020 Page 3 14 councilmembers need to support it to move forward. City Administrator Jeff O'Neill stated that staff would put together a letter for Council to review at the next meeting. 5. Adiournment: By consensus, the meeting was adjourned at 7:57 p.m. 1 Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Minutes — May 11, 2020 Page 4 14