City Council Minutes 05-11-2020REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, May 11, 2020 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd
Hilgart
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Fair moved approval of the agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
C. Approval of Minutes
Regular Meeting Minutes from April 13, 2020
Councilmember Gabler moved approval of the April 27, 2020 meeting
minutes. Councilmember Hilgart seconded the motion. Motion carried
unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
• Spring leaf pickup was cancelled.
• Farmers Market opening day is May 21.
• Memorial Day hours were noted.
F. Department Updates
• City Administrator Update — Jeff O'Neill provided an update on the
following:
1. CUC Study that was distributed to Council.
2. FiberNet update that was provided in packet.
3. Final items at the Fire Station.
• COVID-19 update. Mr. O'Neill provided an update on the latest COVID-
19 response.
• Bill Bruce, Cable Commission, provided an update of the upgrades to the
Mississippi Room.
• Water Treatment Consultant Selection Update. Matt Leonard
mentioned that they are receiving proposals for consultants and inquired if
any Councilmembers would like to serve on the review committee.
Councilmembers Fair and Hilgart volunteered to sit on the committee.
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2. Consent Agenda:
Councilmember Fair moved approval of the Consent Agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $529,902.10.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for Streets and Parks Departments and departures for Hi -Way
Liquors.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of appointing Thomas Conboy, Xcel Energy, to the
Industrial/Economic Development Committee (IEDC) for a term ending
December 31, 2020. Recommendation: Appointment Thomas Conboy to the
IEDC.
E. Consideration of approving a temporary gambling application for Church of St.
Henrys Fun Fest for August 29-30, 2020. Recommendation: Approved a
temporary gambling application for Church of St. Henry.
F. Consideration of waiving monetary limits on municipal tort liability established
by Minnesota Statutes. Recommendation: Denied waiving the monetary limits
on municipal tort liability established by Minnesota Statutes.
G. Consideration of renewing membership in the MN Public Broadband Alliance for
2020 at a cost of $1,500. Recommendation: Membership in the MN Public
Broadband Alliance was approved.
H. Consideration of adopting Ordinance 742 amending Title XI, Chapter 95, Section
95.01 — Fire Code to update the Minnesota Fire Code amendments.
Recommendation: Ordinance 742 was approved.
1. Consideration of adopting Resolution 2020-42 authorizing a cooperative
construction agreement with MNDOT for lighting on State Highway 25 near
Kjellberg Park. Recommendation: Resolution 2020-42 authorizing a
construction agreement with MnDOT was approved.
4. Regular Agenda:
A. Consideration of approving policy guiding city employee use of cloth face
coverings in response to the COVID-19 pandemic
Jeff O'Neill presented a city policy requiring the use of cloth face masks in public
spaces when social distancing is not possible. Staff was looking for guidance from
the City Council. Options were presented that included employees wearing masks,
employees and customers wearing masks, or not requiring either to wear masks.
Discussion ensued among Council. Mayor Stumpf commented that he does not
support requiring employees to wear masks and that it is a personnel choice.
Councilmember Gabler feels that the city has a responsibility to protect the
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employee and the city should make masks available. Councilmember Hilgart
noted that he feels the plexiglass is a more important aspect and that they should
be provided a mask but not required. Councilmember Fair feels that the city
should be protecting the employees and that both employees and customers
should wear them. Councilmember Davidson feels like the requirement should be
for everyone or no one.
Mayor Stumpf moved to deny a policy requiring the use of cloth face
coverings by city employees when social distancing is not possible.
Councilmember Hilgart seconded the motion. Motion carried 3-2;
Councilmembers Fair and Gabler voted against.
B. Consideration of authorizing advertisement for bids for the 2020 Monticello
Communitv Center Roofin4 Proiect at an estimated cost of $340,000
Ann Mosack, MCC Director, provided an overview of the project. A drawing was
presented that showed a phased approach for repair. Phase 1 included the green
area, and Phase 2 was shown in red. There was also a white section that was
completed in 2012. The majority of the recent roof leaks have occurred in the
locker room and MCC office areas. The cost for Phase 1 is $340,000 and Phase 2
is $225,000. There is no budget for the repairs. Funds would need to be
transferred from another account to be determined.
Mayor Stumpf stated that the project should be completed as one project, and not
in phases. He feels the whole project should be bid. The city would likely receive
a better rate. Councilmember Davidson concurred. Councilmember Hilgart
questioned whether the MCC would have to close down but he is also in support
of doing both. Matt Leonard, City Engineer, does not believe the MCC would
have to close down.
Councilmember Fair moved to authorize advertisement for bids for the 2020
Monticello Community Center Roofing Project to include both sections of
roof as presented with the red section (northwest corner) being bid as an
alternate. Councilmember Davidson seconded the motion. Motion carried
unanimously.
5. Add -On Item:
• Councilmember Gabler questioned if city would have same budget meeting
schedule as in previous years. Sarah Rathlisberger, Finance Director, responded
that worksheets have been sent to Department Heads but relatively the same time
line will be followed.
• Councilmember Hilgart questioned the city's COVID-19 plan for opening back
up. Tracy Ergen, Human Resource Director, provided and update and noted that
the plan is in process. Mayor Stumpf commented that he thinks the city should
present a unified letter or resolution to Governor Walz stating that we need to start
opening local businesses back up. There was some discussion among Council.
Councilmembers Davidson, Gabler, and Hilgart supported the idea.
Councilmember Fair would like to wait for the Governor's announcement in
regard to the expiration of the stay at home order. Mayor Stumpf added that all
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councilmembers need to support it to move forward. City Administrator Jeff
O'Neill stated that staff would put together a letter for Council to review at the
next meeting.
5. Adiournment:
By consensus, the meeting was adjourned at 7:57 p.m.
1
Recorder: Jennifer Schreiber
Approved:
Attest:
City Administrator
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