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City Council Minutes 05-26-2020REGULAR MEETING — MONTICELLO CITY COUNCIL Tuesday, May 26, 2020 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Fair moved approval of the agenda with addition of 2J Consideration of granting an extension for filing and recording of the Final Plat and Development Agreement for Deephaven to June 30, 2020 and the added items at the end of the meeting by City Administrator and Councilmember Gabler. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Approval of Minutes Regular Meetin4 Minutes from May 11, 2020 Councilmember Gabler moved approval of the May 11, 2020 meeting minutes. Councilmember Fair seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements • Dr. John Hering, CentraCare Monticello, presented the hospital's year in review and an update on COVID-19. F. Department Update • COVID-19 update. Jeff O'Neill provided an update on the latest COVID- 19 response. He touched on the reopening of City Hall and the status of departments. Mayor Stumpf questioned whether liquor store hours could be reviewed and extended now that more places have opened. • City Administrator Update. Jeff O'Neill provided an update on the following: 1. Center for Energy and Environment completed their study on economic impact on host cities. These findings were presented on a webinar on May 20, 2020 and this webinar in available for review. 2. Community Energy Grant program's new legislation allows cities that are impacted by the green energy projects. City Council Minutes — May 26, 2020 Page 1 14 3. The Great River Regional Library (GRRL) was awarded funds to provide exterior internet in their library systems. • Building Department Update Ron Hackenmueller provided an annual update regarding the Building Safety and Code Enforcement Department. Provided in his updates was information on rental licensing, including inspections and fees, public nuisance data, citizen service desk correspondences, and budget information. • Wright County Sheriffs Office Quarterly Update— Lt. Eric Kunkel presented the Wright County Sheriff s Office second quarterly update which was included in the packet. 2. Consent Agenda: Councilmember Gabler moved approval of the Consent Agenda with the addition of 2J. Councilmember Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $821,536.24. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for Streets Department and Hi -Way Liquors and departures for MCC. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of adopting Resolution 2020-43 accepting a donation from Wright County Area United Way for Farmers Market Power of Produce. Recommendation: Resolution accepting the donation was approved. E. Consideration of approving a credit for massage enterprise and therapist license holders to be applied to their 2020-2021 renewal fee in an amount based on the pro -rated number of days establishments were closed due to Executive Order by Governor Walz. Recommendation: Approved the credit. F. Consideration of approving Change Order #I for the Riverwalk Trail in the amount of $11,602. Recommendation: Change order was approved. G. Consideration of approving a request for an amendment to Conditional Use Permit for accessory structure in an A -O (Agriculture/Open Space) District to accommodate an open, covered patio over existing outdoor entertainment space. Applicant: Monticello Country Club, Inc. Recommended: Approved the Conditional Use Permit amendment for the Monticello Country Club, based on findings in Resolution PC -2020-013 and on the conditions identified in Exhibit Z. H. Consideration of approving a request for Conditional Use Permit for height for a 45' industrial building silo addition as part of a building expansion. Applicant: Copperhead Industries LLC. Recommendation: Approved the Conditional Use Permit to exceed the height limit of 30 feet up to 45' for the proposed use, City Council Minutes — May 26, 2020 Page 2 14 based on findings state in the Resolution PC -2020-015, and the conditions listed in Exhibit Z of the report. I. Consideration of adopting Resolution 2020-44 approving flexibility and temporary waivers or suspensions of fees and ordinances as related to expanded outdoor dining areas. Recommendation: Resolution 2020-44 was adopted. J. Consideration of granting an extension for filing and recording of the Final Plat and Development Agreement for Deephaven to June 30. 2020. Applicant: Dale Buchholz Construction/Deephaven Development/Valley View Townhomes. Recommendation: Extension was approved. 4. Regular Agenda: A. Consideration of accepting the 2019 Audit Report Sarah Rathlisberger, Finance Director, introduced Jim Eichten, MMKR, to present a summary of MMKR's audit findings. Mr. Eichten gave a presentation that highlighted the city's audit and noted that there was a clean opinion on financial statements and no findings were reported. He mentioned that the city received a Certificate of Achievement for Excellence in Financial Reporting. He then presented the audit findings and an overview of the governmental and enterprise funds. He commented that the city had a stable general fund financial position and that the overall city's financial position was improving. There was minimal discussion among Council, however, they commended Finance staff on the good work. Councilmember Davidson moved to accept the 2019 Audit Report. Councilmember Gabler seconded the motion. Motion carried unanimously. B. Consideration of approvinv- site locations for mini -mural street art project Matt Leonard presented the item and provided an overview of the grant that was received to accomplish a small art project throughout the city creating a type of scavenger hunt. There were six locations recommended. Samples of the artist's work were provided in the packet. Mayor Stumpf expressed concern that he would like to see the artwork before it is placed on the city buildings. Councilmember Hilgart noted that the liquor store should not be included as one of the sites as she would be painting on brick which is harder to clean or paint over. Sue Seeger, Arts Consultant, addressed the City Council. Ms. Seeger noted that artists of this nature don't typically have what they are doing drawn up in advance to view. In addition, the artwork completed for city to date has been approved by concept, not specific artwork. The murals are a work in progress. The artist has been vetted and goes through lengthy process to be selected. The concept for this project are mini -murals that display normal people in everyday life activities. Councilmembers commented on their trust of the proposed artwork. Councilmember Gabler moved approval of five sites proposed excluding the liquor store building and if a sixth site is proposed bring that site back to City Council Minutes — May 26, 2020 Page 3 14 Council. Councilmember Fair seconded the motion. Motion carried 4-1; Mayor Stumpf voted against for reason listed above. C. Consideration of conducting the Riverfest fireworks show for 2020 as orilzinally scheduled on Julv 10, 2020 Mayor Stumpf noted that since the agenda item was written there were changes made and that there is the opportunity for the city to combine fireworks with the school graduation committee. The question is whether to move ahead with the fireworks and to select a location, because the school property is not an option. According to the MN Department of Health, fireworks can take place if people remain at their cars and social distance. There was consensus of the council to move forward and there was support for holding the two events together. Mayor Stumpf moved to table the item and refer back to staff to proceed with fireworks to discuss location options and whether to combine with the graduation party. Councilmember Fair seconded the motion. Motion carried unanimously. 5. Add -On Item: • Councilmember Gabler questioned the status of Haven Ridge. Angela Schumann responded that the project is moving forward this year. They have not closed on the property but hope to in the next 3-4 weeks. • City Administrator Jeff O'Neill announced his retirement date of March 1, 2021. 5. Adiournment: By consensus, the meeting was adjourned at 9 p.m. t Recorder: Jennifer Schreiber G ^ Approved: Attest: /O City Administrator City Council Minutes — May 26, 2020 Page 4 14