City Council Minutes 06-08-2020 SpecialMINUTES
SPECIAL MEETING MONTICELLO CITY COUNCIL
Monday, June 8, 2020 — 5 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Bill Fair, Charlotte Gabler, Lloyd Hilgart
Absent: Jim Davidson
Others: City staff. Jeff O'Neill, Angela Schumann, Ron Hackenmueller, Jim Thares,
Tracy Vrgen, Rachel Leonard, Matt Leonard, Sarah Rathlisberger, Ann Mosack,
and Jennifer Schreiber
1. Call to Order
Mayor Brian Stumpf called the special meeting to order at 5 p.m.
2. 5 p.m. City Administrator Recruitment Process Discussion
Jeff O'Neill, City Administrator, began discussion about the process and whether this
Council wanted to participate in the hiring or if the new 2021 Council would do it. After
some discussion there was consensus that the current Council would hire the new City
Administrator.
Tracy Ergen, Human Resource Director, commented that the Council would need to
decide whether to promote and advertise internally or hire an executive recruiter. The
recruiter would have an estimated cost of $20,000. Mayor Stumpf and Councilmember
Gabler noted that they support hiring a recruiter as they would provide another
perspective. Ms. Ergen added that recruiters are generally objective and know the market.
Councilmember Hilgart would like the process to take place internally and feels that
department heads should have input.
There was consensus to contact two recruiter firms to interview to obtain an idea of what
they can offer. If there isn't agreement on the recruiter the City Council can then decide
to conduct the process in house or put out an RFP for other recruiting firms. This will be
discussed further at a Special City Council meeting on June 22, 2020.
3. 5:45 p.m. Finance Update
Sarah Rathlisberger provided a finance update to City Council, specifically the impacts of
COVID-19 on the budget and the Capital Improvements Plan. Ms. Rathlisberger
reviewed the following items related to the impact of COVID-19: property taxes, tax
increments, and special assessments; franchise fees; licenses and permits; charges for
services; fines & forfeitures, and investment earnings.
Staff and Council then discussed preliminary property value increases for payable 2021
and reviewed a listing of capital items and funding items to be considered in the 2021
budget process.
Ms. Rathlisberger reviewed a draft budget schedule. She questioned whether the City
Council would like to meet for fewer longer meetings rather than before every City
Council meeting. There was a consensus to hold two longer meetings before the first
meetings of the month. The first of these would by July 13. Councilmember Gabler
City Council Special Meeting Minutes — June 8, 2020
requested that they are provided possible budget questions beforehand so they are
prepared to review.
4. Adjournment
By consensus the meeting was adjourned at 6:10 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
Idinistrator
City Council Special Meeting Minutes —June 8, 2020