City Council Minutes 09-14-2020REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 14, 2020 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Fair moved approval of the agenda with the addition of 2L.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
C. Approval of Minutes
Special Meeting Minutes from September 14, 2020
Councilmember Hilgart moved approval of the September 14, 2020 special
meeting. Councilmember Fair seconded the motion. Motion carried
unanimously.
Re,aular Meetinv, Minutes from September 14, 2020
Councilmember Hilgart moved approval of the September 14, 2020 regular
meeting. Councilmember Fair seconded the motion. Motion carried
unanimously.
D. Citizen Comments
• None.
E. Public Service Announcements/Updates
• Absentee voting begins Friday, September 18.
F. Council Liaison Updates
• EDA — Councilmember Davidson reviewed the EDA agenda items:
UMC Purchase and Development Agreement Adjustment; IEDC
Sponsorships; Emergency Assistance Grants; and purchase agreement
for property at 101, 107, and 121 West Broadway.
• CMRP — Angela Schumann provided an update. The group held a
special meeting for the purpose of determining round two of
engagement.
• IEDC — Mayor Stumpf stated that the IEDC approved events/activities
for Manufacturer's Week, received updates on EDA prospects; and an
overview of City budget and levy process.
• Planning Commission- Councilmember Gabler provided an update.
Items included: Public Hearing on amendments to Zoning Code —
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minor housekeeping items; Amendment to PUD for West Metro;
amendment to Self Storage use; and Jefferson Commons Third
Addition plat approval.
• Library Board — Nothing to report.
F. Department Update
• COVID-19 update was provided.
• City Administrator Update. Jeff O'Neill provided an update on the
following:
1. The collaboration between the City, School District, and CentraCare
Monticello is looking to meet again on a quarterly basis. The next
meeting is on Friday, September 25.
2. Xcel Energy is holding their annual meeting virtually. This will be
held on Wednesday, September 23.
• Construction Update. Matt Leonard provided an update on current
projects:
1. 2020 Street Improvements — working on getting subcontractor to
complete the sod project.
2. Development projects are proceeding.
3. The City was not selected for the BUILD Grant.
• WCSO — Introduction of new Patrol Supervisor Jason Kramber.
2. Consent Agenda:
Councilmember Gabler moved approval of the Consent Agenda excluding 2K and
addition of 2L. Councilmember Fair seconded the motion. Motion carried
unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $767,319.75.
B. Consideration of approving new hires and departures for city departments.
Recommendation: Approved the new hires for Hi -Way Liquors and DMV
and departures for the MCC, Parks Department and Liquor Store/DMV.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: Report approved as presented.
D. Consideration of adopting Resolution 2020-63 accepting donation of $29,395.42
from Presbyterian Homes for the Riverwalk Trail. Recommendation: Resolution
accepting the donation was approved.
E. Consideration of approving purchase of eleven handheld radios for Fire
Department from Motorola/Ancom in the amount of $50,831. Recommendation:
The purchase of eleven handheld radios was approved.
F. Consideration of approving purchase of Fire Department SOBA Air Packs in the
amount of $189,434.81. Recommendation: The purchase of SCBA Air Packs
was approved.
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G. Consideration of approving a request for a PUD (Planned Unit Development)
Adjustment at the Ultra Machining Corp Planned Unit Development located in
the IBC (Industrial and Business Campus) District. Applicant: Ultra Machining
Corp. Recommendation: Adopted Resolution 2020-64 approving the
proposed PUD Adjustment Ultra Machining accommodating changes to the
design of the site parking and driveway designs and changes to the building
exterior design as shown in the submitted plans, but as amended by the
conditions found in Exhibit E of this report, based on findings in the
resolution.
H. Consideration of approving a request for Amendment to Planned Unit
Development for the Removal of a Required Fence & Conversion of Self -Storage
Space into an Office Use Accessory to the Self -Storage Use. Applicant: Keith
Burnham. Recommendation: Approved an amendment to the PUD for
Affordable Storage, subject to the amended conditions in Exhibit Z,
including amending the fence condition to delete the fence and replace with
the improvements shown on the landscaping plan dated 8/10/20, including
the 2 -foot tall boulder wall and other additions, based on findings in
Resolution PC -2020-025.
I. Consideration of approving Amendments to Monticello Zoning Ordinance to
Chapter 3.5, Business Base Zoning Districts, Subsection (G) Central Community
District and Chapter 4.5 Signs related to transparency of window signage in the
Downtown; and Chapter 5.1 Use Table and Chapter 8.4 Definitions as related to
Mobile & Manufactured Home/Home Park; and Chapters 3.4 Residential Base
Zoning Districts and 5.3, Accessory Use Standards as related to building materials
references for accessory buildings. Applicant: City of Monticello.
Recommendation: Adopted Ordinance 747 amending the zoning ordinance
as noted, based on the findings in Resolutions PC -2020-022 and PC -2020-023.
J. Consideration of approving lighting control upgrade at the Xcel Ballfields for
$17,387. Recommendation: Approved the lighting upgrade at the Xcel
Ballfields.
K. Consideration of approving lease agreements for Public Works equipment and
material storage pending ordinance amendments. Recommendation: ITEM
WAS REMOVED FROM CONSENT AGENDA.
L. Consideration of accepting bids and awarding contract for the replacement of
HVAC units at the Library, DMV, Prairie Center, and Head End buildings for a
total amount of $128,555. Recommendation: Approved the contract in the
amount of $128,555.
2A. Consideration of items removed from the consent agenda for discussion
F. Consideration of approving lease agreements for Public Works equipment and
material storage pending ordinance amendments.
Councilmember Gabler removed the item and questioned why the agreements
were not included in the agenda packet. Matt Leonard responded that there is
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currently a verbal agreement. Once the agreements are drafted, the City Attorney
will review and advise.
Councilmember Gabler moved approval of lease agreements for Public
Works storage pending ordinance compliance, and call for a public hearing
by the Monticello Planning Commission on an ordinance amendment for
public uses in the B-3 District. Councilmember Fair seconded the motion.
Motion carried unanimously.
3. Public Hearing
4. Regular Agenda
A. Consideration of approving a request for amendment to Planned Unit
Development for the Installation of an Accessory Use Photo Studio Building.
Applicant: Jeff Sell/West Metro
Steve Grittman, NAC, presented the item. Mr. Grittman noted that this would be
an interim use for five years. Councilmember Hilgart recommended that the term
should be ten years, as the applicant is making an investment. Jeff Sell, Applicant,
addressed the City Council. He commented that this is a new technology that will
need to be tested. He welcomed the term of ten years instead of five.
Councilmember Hilgart moved to approve the amendment to the PUD for
West Metro allowing for the proposed use for a 10 -year interim use term,
based on findings in the resolution, and incorporating the conditions in
Exhibit Z of the report, based on Resolution PC -2020-024. Councilmember
Fair seconded the motion. Motion carried unanimously.
B. Consideration of Territorial Heights Villa Development Request for Letter of
Agreement for convevance of Citv property
Jeff O'Neill introduced the item and noted that there was a request by Territorial
Heights Development to purchase an approximately 1.7 acre parcel from the City
for $1.
Kris Thompson, partner in Territorial Heights Villa Development Team, was
present for any questions. Dan Mielke, partner in the development, addressed City
Council. He commented that he was told by City Attorney and City Administrator
that City Council met and agreed to sell land to him for $1. City Attorney Joel
Jamnick responded that there was no meeting and there are no agreements
document. Mr. Jamnick further noted that they provided Mr. Mielke and the
development partners with direction on any revisions that needed to be made to
the development before any recommendation could be made by staff regarding
the land transaction. City Administrator also noted that any direction given to Mr.
Mielke by him would be direction provided by the City Council.
There was also question on the appropriate value for the parcel in question. Mr.
Mielke believes the City has the worth listed higher than its actual worth.
There was minimal discussion among City Council. They stated their opposition
to selling the parcel for $1.
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Councilmember Davidson moved to deny the sale of city property for $1 as
requested, but that staff should continue with process of appropriate
negotiations. Councilmember Fair seconded the motion. Motion carried
unanimously.
5. Adiournment:
By consensus, the meeting was adjourned at 7:39 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
City Administrator
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