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City Council Minutes 03-27-2000MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, March 27, 2000 - 7 p.m. Members Present: Roger Belsaas, Roger Carlson, Brian Stumpf and Bruce Thielen. Clint Herbst arrived later. Members Absent: None Mayor Belsaas called the meeting to order at 7:05 p.m. and declared a quorum present. 2. Approve minutes of March 13, 2000 regular council meeting. BRUCE THIELEN MOVED TO APPROVE THE MINUTES OF THE MARCH 13, 2000 REGULAR COUNCIL MEETING AS PRESENTED. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. BRIAN STUMPF MOVED TO ADD AGENDA ITEM #10 (BIDS FOR BALLFIELD LIGHTING) TO THE CONSENT AGENDA AS ITEM #5G. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 4. Citizens comments/petitions, requests and complaints. None -5. Consent Agenda A. Consideration of approving joint resolution supporting annexation of Klein Farms 6" Addition. Recommendation: Approve the joint resolution supporting annexation of the Klein Farms 6" subdivision. Res. #2000-19. B. Consideration of agreement with the City of Otsego for the acceptance of domestic wastewater at the City of Monticello's wastewater treatment plant. Recommendation: Approve the agreement as drafted with the City of Otsego to allow up to 8,500 gallons of wastewater per day to be treated at the City's wastewater treatment plant at a cost of three times the normal rate and termination date for the agreement of December 31, 2000. C. Consideration of one year extension to garbage contract with Superior Services. Recommendation: Approve authorizing a one year extension with Superior Services. Council Minutes - 3/27/00 D. Consideration of Change Orders Nos. 3 & 4 for City Project #98-17C, CSAR 75 Reconstruction. Recommendation: Approve Change Orders No. 3 and No. 4 in the amount of $63,759.85. E. Consideration of approving a temporary on -sale liquor license for Ducks Unlimited Banquet and Riverfest. Applicant: Monticello Lions Club. Recommendation: Approve the issuance of a temporary on -sale liquor license to the Monticello Lions Club for the Ducks Unlimited Banquet and the Riverfest celebration. F. Consideration of accepting petition and authorizing preparation of plans and . specifications for construction of road/drive aisle improvements and storm sewer serving the Methodist Church site. Recommendation: Move to accept the petition and authorize preparation of plans and specifications for the construction of road/aisle improvements and storm sewer improvements to the serve the Methodist Church site. Res. 2000-20. G. Added to the consent agenda by motion. Review of bids for ballfield lighting and consideration of award of contract. Project #2000-01C. Recommendation: Award the contract to Electric Systems of Anoka, Inc. in the amount of $84,888.00 for lighting for two ballfields. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH AGENDA ITEM #10 ADDED TO THE CONSENT AGENDA AS ITEM #5G. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. None. 7. Public Hearing - Consideration to adopt City of Monticello Revolving Loan Fund Policy for the Community Development Block Grant. 011ie Koropchak explained the purpose of the public hearing was to adopt criteria for the revolving loan fund. These policies are being established for the Community Development Block Grant which was awarded to the City. Mayor Belsaas opened the public hearing. There was no one present who spoke for or against the proposed policies. Mayor Belsaas then closed the public hearing. BRIAN STUMPF MOVED TO ADOPT THE CITY OF MONTICELLO REVOLVING LOAN FUND POLICY FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT WITH THE BUSINESS SUBSIDY PROVISION TO BE ADDED IN BY THE CITY ATTORNEY. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2 Council Minutes - 3/27/00 8. Consideration to approve the Grant Agreement #CDAP-99-0122-H-FY00 between the State of Minnesota and the City of Monticello. 011ie Koropchak explained that the Grant Agreement was between the State of Minnesota and the City of Monticello. The City will receive the $500,000 from the state and will in turn loan it to Twin City Die Castings Company. Because this involves federal monies, there are certain requirements the City must comply with which include Use of Excessive Force Policy, Drug and Alcohol Testing Policy and an Affirmative Action Policy. Some of these policies are already in place and those that are not will be drafted and brought back to the Council for consideration. 011ie Koropchak explained that the revolving loan fund will work like the EDA fund but there will be a permanent separate account set up and each time funds are loaned out it will come back to the Council for approval. ROGER CARLSON MOVED TO APPROVE THE GRANT AGREEMENT #CDAP-99-0122-H-FY00 BETWEEN THE STATE OF MINNESOTA AND THE CITY OF MONTICELLO. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Public Hearing - Consideration to approve the Agreement for Loan of Small cities Development Program Funds between the City of Monticello and Twin City Die Castings CompaU. 011ie Koropchak stated that under Minnesota Statutes, Sections 116J.993 to 116J.994, the City is required to hold a public hearing because the proposed business subsidy to be granted to Twin City Die Castings is in excess of $100,000. The Council also is considering the terms and conditions of the loan agreement between the City and Twin City Die Castings Company. The interest rate on the loan is 4%. It was also noted that the EDA funds and the $500,000 loan are secured second position behind the industrial revenue bonds. 011ie Koropchak explained that there will be some changes to the loan agreement in the following areas: • Section 3.6 (Page 4) Davis -Bacon: This would have an impact if the installation cost per each piece of equipment is greater than $2000. • Section 4.3 (Page 6) Collateral: It was noted that this loan would be the second security interest not the first as noted in the agreement. • Section 7.1 (Page 9) Business Subsidy Criteria: Noted that the date to be used would be the date of equipment installation. • Section 7.3 (Page 10) Job Creation Documentation: The date used would only be the January 1St date. Mayor Belsaas opened the public hearing. There was no one present who spoke for or against the proposed loan agreement. Mayor Belsaas then closed the public hearing. J Council Minutes - 3/27/00 BRUCE THIELEN MOVED TO APPROVE THE AGREEMENT FOR LOAN OF SMALL CITIES DEVELOPMENT PROGRAM FUNDS BETWEEN THE CITY OF MONTICELLO AND TWIN CITY DIE CASTINGS COMPANY AND ACCEPT THE CHANGES TO THE AGREEMENT AS NOTED BY OLLIE KOROPCHAK. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Review of bids for ballfield lighting and consideration of award of contract, Project #2000-01C. Added to the consent agenda as item #5G. 11. Consideration of payment of bills for March. BRUCE THIELEN MOVED TO APPROVE PAYMENT OF BILLS FOR MARCH. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Jeff O'Neill informed the Council that their may be a possibility that the Council would meet with the MOAA Board at their April 5`h meeting. 12. Adjourn. BRIAN STUMPF MOVED TO ADJOURN AT 7:20 P.M BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 11