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City Council Agenda Packet 01-24-2005 . . . AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, .January 24, 2005 - 7 p.m. NOTE: SPECIAL MEETING - 5:30 P.M. FOR ENVIRONMENTAL ASSESSMENT ON THE CSAH 18/1-94 INTERCHANGE Mayor: Clint Hcrbst Council Members: Glen Posusta, Waync Mayer, Tom Perrault and Brian Stumpf 1. Call to Order and Pledge of Allegiance. 2. Approve minutes of January 10, 2005 regular Council meeting. , . . . . . --IQc t J'i.A TC;:- l-A-f) ~eJ e ConSideratIOn of addmg Items to the agenda. <Ol)AA F\ -.1 (J. D -- r~\r,.1 A It t/h.J;L P ~ I J.., t J.)o...::;e Citizen comments~t'~ 1{/J{~o~nts @!V J"tTO- Consent agenda. _ ( >/--/- )--> b oTz-. ........-. 3. 4. 5. A Consideration of new hires and departures. B. Consideration of a request for wine/beer license for DeAngelo's Pizza and Pasta, 9351 Cedar Street. c. Consideration of approving final payment and accepting the improvement for Timber Ridge Storm Sewer Improvements, Project No. 2002-03C. D. Consideration to approve a resolution calling for a puhlic hearing on the proposed modification to the Redevelopment Plan for Central Monticello Redevelopment Project No.1 and the proposed establishment of Tax Increment Finance District No. 1-33. (1324 Edmonson Avenue NE) E. Consideration of pawn shop license fiJr Walt's Pawn Shop. F. Consideration of approving Change Order NC'. I for the Klein Farms Storm Sewer Outlet, Project No.2004-ISC. G. Consideration of approving final payment and accepting the improvement for Klein Farms Storm Sewer Outlet, Project No. 2004-ISC. I~ ~ ~ B 5 1 f -} . . -~1109v1'~~) ~rw J~ f(j;) 13. 14. Agenda Monticello City Council January 24, 2005 Page 2 H. Consideration of approving the leasibi Ii ty report for the Meadow Oak A venue Extcnsion Project No.2005-05C and ordering public hearing for February 14, 2005. I. Considerati on of appro ving the leasibi lity report for thc 7" Strect/Hi ghl and Way Project No. 2004-02C and ordering public hearing for February 14, 2005. J. Consideration of authorizing the preparation of the EA W lor the Trunk Sanitary Sewer Improvements. K. Consideration of approving date of Wednesday, April 13, 2005 for Board of Review. 6. Consideration of items removed from the Consent agenda for discussion. 7. Public Hearing on Environmental Assessment of the proposed interchange on 1-94 at CSAH 18. 8. Public Hearing certifying delinquent utility accounts lor 3'" quarter 2004 to the County Auditor. 9. Consideration of adopting agreements between City of M ontice 110, S wan River Montessori Charter School and SCRS Building Company relating to transfer of land and building to SCRS Building Company. 10. Consideration of entcring into partnership agreement with MnDOT on CSAH 18//-94 Interchange Project. Set meeting date for review of a"essment methodology for CSAH 18. Mo.v 'l/7 @ <;' f "" Consideration ofpreliminary plat approval lor Club West. Applicant: Back Nine. Consideration of approving payment of bills for January. Adjourn. ? . MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, .January 10,2005 - 7 p.m. Members Present: Clint Herbst, Wayne Mayer, 'rom Perrault, Glen Posusta and Brian Stumpf. Members Absent: None 1. Call to Order and Pledge of Allegiance. Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. City Administrator, Rick Wolfsteller administered the oath of office to Mayor Clint Ilerbst and Councilmembers Wayne Mayer and Tom Perrault. The Pledge of Allegiance was said. 2A. Approve minutes of December 13. 2004 re!!ular Council meeting. BRIAN STUMPF MOVED TO APPROVE TilE MINUTES OF THE DECEMBER] 3,2004 REGULAR COUNCIL MEETING. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 28. Approve minutes of December 13,2004 Workshop meeting. . GLEN POSUSTA MOVED TO APPROVE THE MINUfES OF THE DECEMBER 13,2004 WORKSHOP MEETING. TOM PERRAULT SECONDED 1'1 IE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Wayne Mayer requested that approval of authorization of funds for a meeting to be broadcast on March 15, 2005 be added to the agenda. Glen Posusta asked that purchasing by city staff be added to the agenda. Clint Herbst indicated that a discussion of the governing policy would be included with the purchasing item. City Administrator, Rick Wolfsteller requested that three items be added: ]) Consideration of changing the date for the public hearing for the Municipal Consent hearing on the I-94/CSAH 18 interchange; 2) Consideration of an offer to purchase property in the plat of.Tcfferson Commons; and 3) Consideration of setting a public hearing 1()r the vacation of a portion of 71h Street West. Clint Herbst indicated that changing the public hearing date felr the I-94/CSAH 18 interchange project would be added to the consent agenda and the other items would be considered as part of the regular agenda. Tom Perrault added to the agenda discussion of liquor store hours and number of liquor licenses available. ./eff O'Neill added an update on devc10pment projects. 4. Citizen comments. petitions. requests and complaints. - Wes Olson, 524 West 61h Street, who serves on the Senior Center Board of Directors spoke to the Council about future funding 1e)f the senior center. lIe stated that the senior center does a good job in meeting the needs of the residents and has done so by careful planning and budgeting. ""'IIIIII!!J'" d -3 . . . Minutes 1/10/05 The senior center receives funding from the City and the United Way. In 1991 the City committed to an annual contribution of $34,000 and that contribution amount has not changed. They are at the point where there could be budget deficits fix the senior center. He was asking the Council to look at increasing the City's contribution to the senior center in the future. Idella Ziegler, 120 I Golf Course Road, Unit # 1203 commented on the Swan River Montessori School. Mayor Herbst stated that the Council would consider comments when that agenda item came up. Idella Ziegler indicated that because the item was towards the end of the agenda she did not know if she would be able to stay that late. The Mayor indicated that some of the items on the agenda would be moved up to accommodate those present. 5. Consent Aeenda. A. Consideration of new hires and departures. Recommendation: Ratify the hires and departures as identified. B. Consideration of changing date for public hearing on CSAH 18/1-94 Interchange. Recommendation: Approve changing the date for the public hearing on CSAH 18/1-94 interchange project from January 24,2005 to February 14,2005. C. Consideration of adopting a cable ordinance and franchise renewal agreement with Charter Communications. Recommendation: Approve adoption of the cable ordinance, franchise renewal agreement and resolution approving summary publication of the cable ordinances. D. Consideration of authorizing registration of title for city-owned property in Otter Creek Crossing. Recommendation: Adopt a resolution agreeing to execute the necessary documents to allow fix the seller to register title. E. Consideration of changing date for public hearing on the Municipal Consent hearing on the 1-94/CSAH 18 interchange project. Recommendation: Approve changing the date of the Municipal Consent hearing for the 1-94/CSAII 18 interchange project from January 24,2005 to February 14,2005. Glen Posusta suggested adding agenda items #15, Relocation of Water Tower site; #1 L Consideration of4(% fee increases and #16, lIRA's Transf()fmation Home Loan program to the consent agenda. Tom Perrault asked that they remain as regular agenda items. GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITII THE ADDITION OF 5E, CONSIDERATION OF CIIANGING DATE FOR MUNICIPAL CONSENT HEARING ON TI IE 1-94/CSAH 18 INTERCIIANGE PROJECT. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. ~_l~ . . - - Minutes 1/10/05 6. Consideration of items removed from the consent agenda for discussion. None. 7. Public Hearinl! to receive public comment on Part II (Management Plan) for the Wellhead Protection Plan for the City of Monticello. John Simola, Public Works Director, provided some background information on the Wellhead Protection Plan and then introduced David Lowell from Liesch and Associates, who made a presentation on the management plan for wellhead protection. Mr. Lowell noted copies of the wellhead protection management plan had been distributed to various agencies and the City had received comments hack from the Minnesota Department of Health and Rural Water Association. These comments will be incorporated into the final draft of the report. The intent of the plan is to show how the City plans to manage the wellhead protection area. This includes identifying potential contaminating sources, such as abandoned wells, hazardous waste generators, etc. Mayor Herbst then opened the public hearing on Part II (Management Plan) for the Wellhead Protection Plan for the City of Monticello. There was no one present who commented on the plan. Mayor Ilerbst closed the public hearing and brought the item back for Council discussion. Tom Perrault noted that in the report it was stated that the report was submitted to the DNR and Met Council. lIe questioned why the City would have to submit the document to the Met Council since he thought Monticello was outside the jurisdiction of the Met Council. Tom Perrault asked if the plan changes does it have to he submitted to the DNR each time it changes. David Lowell said once the plan is approved, there is a yearly review to see how the plan is working. After ten years the plan is basically redone. Wayne Mayer asked how the possible contaminating sources were identified. David Lowell indicated that the information came from the records of agencies such as the Pollution control Agency and the Department of Agriculture. lIe stated that identifying possible contamination sources in the City was Llseful J()r other purposes as well as the wcllhead protection plan. BRIAN STUMPF MOVED TO HAVE THE CITY STAFF AND CONSULTANTS SUMMARIZE THE COMMENTS RECEIVED AND INCORPORATE THE APPLICABLE COMMENTS INTO TIlE FINAL PLAN PART n. TOM PERRAULT SECONDED TilE MOTION. MOTION CARRIED UNANIMOUSLY. Tom Perrault asked about replacing Robbie Smith on the Wellhead Protection Plan Committee. This will be covered with the annual appointments. '\ t:: 0'-.;:) Minutes 1/ 10/05 . 8. Public Hearin2 to consider the vacation of a portion of Wright Street right-of-way from East River Street to the Mississippi River. Public Works Director, John Simola provided background information on the request to vacate a portion of Wright Street. He noted that the right of way width is approximately 40 feet. The home which was built in the 1930's~ 1940's encroaches two feet into the right of way. This encroachment is a title concern for the sale of the land. John Simola stated the City could reduce the right of way to 37 fcet and still have adequate amount of right of way. Vcrnon Strand, the property owner is requesting a vacation of three feet along the entire length of the property. The City Administrator has determined a value of $2.00/sq. f1. for the right of way area which would be a cost of $1 ,578 f()r the 798 sq. ft. of right of way. Mayor Herbst opened the public hearing on the vacation of a portion of Wright Street right of way from East River Street to the Mississippi River. No one spoke for or against the proposcd vacation. Mayor Herbst then closed the public hearing. GLEN POSUSTA MOVED TO VACATE THE EAST THREE FEET or WRIGIIT STREET FROM EAST RIVER STREET TO THE MISSISSIPPI RIVER AND SELL THE VACATED RIGHT OF WAY TO VERNON STRAND FOR $1,578.00 PLUS THE LEGAL COSTS OF TRANSfERRING THE PROPERTY. 'rOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. . 9. Public Hearin2 - Consideration of adopting an ordinance chan2im! the name of a portion of 91'1 Street NE in the plat of Sunset Ponds. Fred Patch and Gary Anderson of the Building Department explained that an error had been made on the street name in the final plat of Sunset Ponds that showed a portion of Goodrich Drive being named 91 ,[ Street NE. This error was discovered when building permits were issued for this area. The developer was notified of the error and had requested the ordinance amendment so that the street names in the plat would correspond to the County's grid system for addressing. No residents are affected by the proposed street name change since the units are still under construction. Mayor Herbst opened the public hearing on the ordinance changing the street name 1()f a portion of 91 st Street NE. No one spoke for or against the proposed street name change. Mayor Herbst then closed the public hearing. Glen Posusta asked if it is common that a strect name would change on the curve of the street. Fred Patch and Gary Anderson eXplained that was typical with the County's grid system. Added Item: At this time Jeff O'Neill reviewed the various development projects taking place in the City or that are in the preliminary development stage. . .)-In . . ~ -- Minutes 1/10/05 18. Consideration of sunport for development of Swan River Montessori School at the Church/Community Center site. To accommodate those residents present, this item was moved up on the agenda. Brian Stumpf asked that agenda item #17 be moved up as well. Jeff O'Neill provided a summary on what had taken place up to this point noting that the previous Council had moved to have staff cease negotiations with the Swan River Montessori School relating to use of the former Methodist church building. At the request of Mayor Herbst this item was being brought before the Council again. The Swan River Montessori School was asking the Council to approve the memorandum of understanding. .feffO'Neill reviewed the provisions of the memorandum of understanding and then discussed some of the pros and cons of the proposal. Swan River Montessori School would utilize the pre- paid rent to get bank financing for the project. They would also pay the cost of maintenance to operate the faci lity over this time period. The major drawback would be if there is a default by the Swan River Montessori School. If there is a default the City has the option to purchase back the land. Jeff O'Neill noted the City was in second position on the mortgage. Jeff O'Neill stated it was diilicult to come up with firm figures. He Jelt the City would benefit in the amount of $750,000 over the time the facility would be in use as a school Jeff O'Neill also addressed the concern about the impact this would have on student enrollment at District #882. The major concern he noted was that if a default does occur the City has limited options available to them so there arc some areas of risk. In refurbishing the building, the City would have benefit in the amount of $200,000. The City would have to make sure they generate rents from the building in an amount to offset the cost of maintenance. Isabelle Olson representing the Swan River Montessori School (District #4137) addressed the Council about the viability of the charter school. She indicated the school has received a grant from the Department of Education in the amount of $150,000. She stated that none of those who have criticized Swan River Montessori School have asked to see the financial statements or attend their board meetings. Isabelle Olson said the school is a business decision. It is not about what the Swan River Montessori School will do as a school but what it will do as a business. The school is proposing to purchase the land and building on a contract for deed. Facilities will be added to the church portion of the building for the benefit of the City. It is anticipated that the school will fund up to $50,000 in memberships and facility rentals at the MCC.. She said if the school should default, which she did not anticipate, the City could purchase the land and building at mOligage value not building value. She concluded her presentation requesting adoption of the memorandum of understanding by quoting fi-om a 2003 article outlining the benefits a good school system provides the community. Idella Ziegler, 120 I Golf Course Road Unit # 1203 stated she has concerns about the proposal. She is not against the school but did have concerns about the research the Council had done on d.-I Minutes 1/1 0/05 . this. She asked if a committee had been formed to find other uses for the building. She questioned why the Council would consider subsidizing a private school and stated she did not want to subsidize students coming from other school districts. She notcd that the regulations governing charter schools have and will continue to change drastically. Shc questioned why the City would want to risk losing the land that the City owns. It is not the City's mission to finance private education and she cited the failure of a number of charter schools. She stated that the school must have an outside sponsor that is a non-profit agency which in this case is the Audubon Center of the Northwoods. She also questioned the statement that the building could be rented out for use as a church but wondered how they came up with the $12,000 rental amount. In general she had concerns about the vagueness of the umbers that were being used. She felt the proposal had too many "ifs" to it. Glen Posusta asked Isabelle Olson to address the Audubon group sponsorship as well as the number of charter school failures. lie added that the charter school is a public school and pointed out that the only reason the former church building still existed was because the charter school came forward with a proposal. Isabelle Olson said charter schools are sponsored either by a school district or a non-profit organization. Audubon of Northwoods is a branch ofthe Audubon Society. Swan River Montessori School is one of four schools that Audubon is sponsoring. She noted that one of the four charter schools has failed. . Clint I lerbst said information that the City was not aware of has come to light and the Council has to look at what its options arc. He noted that to demolish the former church building would cost approximately $150,000. $200,000 has already been invested in the building and to get the building upgraded to meet current code requirements would run approximately $230,000. The other option is to sell the property to Swan River Montessori School for $200,000 on a contract fix deed and $375,000 in pre-paid rent. He noted that the MCC is subsidized by the taxpayers to the tune of $1 ,000,000 a year. Clint Herbst did not feel the Council would do anything that would hurt the school system but they do have to look out for the interest of Monticello. He added that not all of the students at the Swan River Montessori School would be coming out of the Monticello school district. Clint Herbst felt that with all the development taking place in the area the school district might ask for a school like this at some point in the future. He felt the charter school would allow for economic development and job creation. Wayne Mayer asked for a response to the dwindling funding by the state. Isabelle Olson said the $1200/per student from the state is a grant hom thc federal government to the state. Kathy Augustine, 1307 Prairie Creek Lane is an employee of the Swan River Montessori School. She stated she is committed to the education of children and felt the school provided a good choice. . Wes Olson, 524 West 61h Street, who resides close to the proposed facility stated he is opposed to the Council voting to help a business. Glen Posusta stated by getting a better tax base it reduces ~- ~ Minutes 1/10/05 . the City's taxes. Clint Herbst noted that TIF funds are used to help businesses. He noted that the school would be an expansion to the existing building and that from 6 p.m. to 1 a.m. the City would have use of the facility. Clint Herbst felt that as long as the building was sitting out there, the City has to do something with it. Chuck Sell, 2523 Briar Oakes Boulevard spoke on his concerns about the City being involved with the school proposal. He questioned the appropriateness of the City being involved in a public or private school. He also questioned how the City came up with the $750,000 net gain figure. He stated there arc assumptions being made that arc substantial. He questioned the value used for the church building noting this type of structure is not likely to appreciate in value. The issue is not with Swan River Montessori School but with the City's involvement with this project. Wayne Mayer asked what legal recourse the City would have if the Swan River Montessori School did not pay the fees to the MCC. City Attorney, Tom Scott said the agreement could be structured so that it could be a defELLlIt under the contract. Charles Christian, 524 West River Street spoke stating the structure is no longer a church and suggested the Council have a survey taken of what the people would like to see done with this building. . Wayne Mayer stated that he could not think of three individuals more qualified than those representing the Swan River Montessori School to bring this project before the Council. The Swan River Montessori School had ofTered funds to the public school district for use of one of their buildings but the school district had turned them down. Competition is not a bad thing, even for the schools and some times competition should be encouraged. Wayne Mayer felt that the only question of merit sti II to be resolved is what happens if the Swan River Montessori School defaults. He stated if the school does default the City may end up with a facility that does not mesh with the MCC and the City could end up with another white elephant. Cathy Shuman, 9640 Goodrich A venue, stated the contribution the City makes to this project should not be compared to TIF assistance to a business. The school site is not taxable property whereas TIr funds go to properties that arc taxable. - Brian Stumpf stated that his position has not changed since the last meeting. lIe is opposed hecause he does not feel the City should subsidize this type of venture. Brian Stumpf stated that if the contract for deed portion is defaulted, the City would end up paying what is left on the mortgage. Clint Herbst felt that while the church portion of the building would not appreciate in value the school portion would and the facility could be used hy the City if City Hall needs to be expanded. .... ., Wayne Mayer asked ifthere was any way the two schools could get together. Clint Herbst stated that ctTorts were made to do that but they were not successful. Clint Herbst stated that although the points raised here were good, the City does have to make a decision. He noted it was a sensitive situation but he felt this would be a good opportunity that would provide payback to the City. d-C\ . GLEN POSUSTA MOVED THAT THE STAFF CONTINUE TO WORK WITH THE SWAN RIVER MONTESSORI SCHOOL TO GET~ PROPOSAL WORKED OUT IN ACCORDANCE TO THE MEMORANDUM OF UNDERST ANDrNG AND TO HAMMER OUT THE REMAINING DETAILS WITH THE APPROVAL CONTINGENT UPON REVIEW THE CITY ATTORNEY. TOM PERRAULT SECONDED 1'1 IE MOTION NOTING Tl IAT WHILE HE WAS NOT IN ENTIRE AGREEMENT WITH THE PROPOSAL IT DID PROVIDE SOME BENEFIT AND HE FELT THE CITY SHOULD MOVE FORWARD WITH IT. MOTION CARRIED WITH W A YN E MAYER AND BRIAN STUMPF VOTING IN OPPOSITION. Mi nutcs 1/10/05 17. Consideration of review of Joint Fire Board a reement between Monticello Townshi and the City of Monticello. City Administrator, Rick Wolfstellcr providcd background information noting that this matter had eomc before the Council previously and at tbat time the City's ofl", was to provide five ycars of fire protection to the Townsbip as a buyout for their intercst in the fire department equipment and facilities. While the City had not received an official response from tbe Township his understanding was that the Township has refused the offer. . Rick Wolfsteller explained the process that wa< used to come up with an estimate for years of service. His figurcs supported 3 y, to 4 years and the Township had requestcd 6e years so the otTer of 5 years of service he felt was a reasonable compromise. Another dilemma the community faces is with the purchase of new cquipment. It was noted that the Township was not in favor of acquiring a 3000 gallon tanker which would bc a piece of equipment used primarily in the township. Rick Wolfsteller stated that fire agreement could be renewed but felt there should be some clarification in the language of the agreement that would spell out how equipment purchased by one entity would be handled if it was used by the other entity. Rick Wolfsteller stated that the Township was informed that this item was scheduled on the agenda for discussion. Briao Stumpf said that witlt the Joint Fire Board part of the problem was that the Township has 1/3 ownership but 50% say in what is purchased. While he had originally supported an olfer of ti ve years of service he was not opposed to offering six years of service. Ken Scadden and Ted Holker representing Monticello Township spoke. The Township pays $45,000 a year for fire protection and that is why they favor the six years of service. He questioned what happens down the road. He noted the valuation should be going up more in the City than what it is in the Township. He didn'f lcel the Township would be using the equipment. He felt it was a benefit to the City to have thc Township out of the agreement. The 50% say and only 1/3 ownership does cause Iriction. Ted Holker said a lot had changed since the fire contract had been discussed in October. A lot of acres are bei ng taken into the C it y and T cd H olker fe It the Township's share would be reduced to 25% pretty SOon. Hc also IClt the lire department would preler having only one governing entity making the decision. Ted Holker lelt the fire d - \0 . Minutes 1/10/05 department equipment was never used to its maximum and that is why they felt the fire department should be looking at used equipment. Six years of service and the Township signs off everything. After the six years of service, any fire protection the City would provide to the Township would be on a regular contract basis in the manner fire service is provided Silver Creek or Otscgo. This is the option the Township is asking for. Rick WolfsteIler explained in the calculations, the market value has always been in the 30% range and added that the $45,000 per year cost for the Township is ifthere is no equipment purchased. Rick Wolfsteller felt the City would be better off getting out of the agreement. The agreement could be terminated either by a buyout or according to the terms of the agreement. Clint Herbst stated that he wants to keep the contract but he felt the Township didn't want to be in the agreement. Wayne Mayer agreed with Clint Herbst's comments about the Township but stated he felt the Township was part of the checks and balances in the purchase of fire equipment. He Jelt the Township should have 50% say. Brian Stumpf argued if the Township had 50% ownership it should hav"e 50% say. Brian Stumpf stated he was not Opposed to having an outside appraiser come in and set a value for the equipment but he did feel ot1ering six years of service was a cleaner way of terminating the contract. . Ted Bolker stated if the agreement is reinstated the clarification oflanguage that was proposed was not acceptable to the Township. I-Ie questioned the formula for charging back when both parties don't agrec to jointly purchase equipment. Wayne Mayer asked if the Township wanted out of the agreement and Ted Holker said they do. BRIAN STUMPF MOVED TO OFFER THE TOWNSHIP SIX YEARS OF FIRE SERVICE EFrECTIVE FEBRUARY 1,2005 AS A BUYOUT OF THEIR INTEREST IN THE FIRE DEPARTMENT EQUIPMENT AND F ACILlTlES NOTING TI-IA T THE CONSENSUS OF THE TOWNSHIP BOARD WAS THAT SIX YEARS OF SERVICE WAS ACCEPTABLE. WA YNE MA YER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Tom Perrault asked about the six years of service. Ken Scadden replied that during the six years of service all of the Township would be covered by the Monticello Fire Department. At the end of six years the Township would have the options to look to other entities for fire protection. 15. Consideration of relocation of water tower to site #4 adjacent to Kjellberg's Park. Brian Stumpf asked if site #3 was the area that Cory Kingbay was proposing to purchase and was told it was. Public Works Director, John Simola gave a brief summary of the various locations that were considered. The staff was asking the Council to look at site #4 as the location for the tower. J Ie showed a sketch of site #4 and how it could be laid out t<.H" the tower location. The initial concern about the site was the thickness of the layer of clay soils that would have to be dealt with. The City has received information li-om their consultants indicating that both sites #3 and #4 are suitable for construction of the tower. Glen Posusta asked why the City couldn't take the proposed road closer to the power line easement. He asked if the road could be squeezed ~ - 1\ Minutes 1/10/05 . over towards the pond a little more. John Simola indicated they are as close as they can be on the pond side of the road. Mark Rolfes horn Bonestroo, Rosene, Anderlik & Associates was also present to answer qucstions. Clint Herbst noted it was diflicult to site a tower after development has taken place. It is important to know what is going to be needed and where it is going to be located bcf{)re development takes place. There was some question if option #3 was the same as site #4 and it was clarified that it was. Clint Herbst stated until such time as a structure was placed on the site, the open area should be maintained as green space. He also asked about the fencing around the tower. The fencing is meant as a deterrent to vandalism and Mark RoUes indicated that with the vulnerability assessments more communities have been adding the fencing. TOM PERRAULT MOVED TO CHANGE THE LOCATION OF THE NEW WATER TOWER FROM SITE #3 (WEST OF 'fHE THEATER) TO SITE #4 (NEAR THE KJELLBERG MOBILE HOME PARK TO THE SOUTH) AND TO GIVE APPROVAL OF THE SITE PLAN SO THAT DESIGN WORK CAN BE BEGIN. GLEN POSUST A SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10, Consideration of making appointments for 2005, . Mayor Herbst recommended the following appointments: ~. City Depositories - No change Official Newspaper - Monticello Times Health Officer - River Place Physician Clinic Acting Mayor - Glen Posusta. Since there are many meeting the Mayor is required to attend, Clint Herbst felt it was more important to have someone who would be available for daytime meetings to serve as acting Mayor. Brian Stumpf objected to the change from appointing the senior councilmember to serve as Acting Mayor. He felt he earned that for his ten years on the Council and fclt it was a slap in the face not be designated as Acting Mayor. Community Education Advisory Board - Clint Herbst. .Joint Fire Board - With the termination of the fire contract this board is dissolved. The Council felt a Fire Board would still be needed even though the Township was not longer involved with it and directed Rick Woll'steller to come back to the Council with a recommendation on how to restructure the Fire Board. Rick Wolfsteller, Torn Perrault and Brian Stumpf were named to serve on the Fire board. Joint Planning Board - Glen Posusta and Clint Herbst. Housing and Redevelopment - Brad Barger. Wayne Mayer serving as Council Liaison. Planning Commission - Lloyd Hilgart. The Council directed that the City advertise for all vacancies to be filled on the various commissions and the Council will interview the candidates and makc the appointment. Glen Posusta will serve as Council Liaison to the Planning Commission. Library Board - Dawn Fitzgerald with Brian Stumpf serving as Council Liaison Economic Development Authority - Tom Perrault and Wayne Mayer will serve as Council ~ _\ d, Minutes 1/] 0105 . representatives and the City will advertise for the open position. Barb Schwientek was reappointed to a six year term. Police Advisory Commission - Brad Fy]e. Wayne Mayer to act a CouneiIliaison. Brian Stumpf had been Council representative and questioned why the change was made. Tom Perrault suggested that both Brian Stumpf and Wayne Mayer serve on the Police Commission. Brian Stumpf indicated that he would not serve on the Police Commission. Parks Commission - Ben Hitter and Rick Traver. Tom Perrault will act as Council liaison. DA T (Design Advisory Team) - Pam Campbell with the City to advertise for the two open positions. MCC Advisory Board - Bob Grabinski. Clint Ilerbst to act as Council liaison. City Attorney - Matt Brokl/Tom Scott of Campbell Knutson City Auditor - Larson Allen Consulting Engineer - No appointment was made as the Council wanted to investigate the possibility of hiring a full time engineer. City Planner - Steve Grittman from Northwest Associated Consultants Personnel Committee - Glen Posusta and Clint Ilerbst Wellhead Protection Committee - Tom Perrault I DC - Clint llerbst Financial Consultants - Ehlers and Associates Recycling Committee - Brian Stumpf Outdoor Storage Suhcommittee - Glen Posusta . Brian Stumpf asked what are the duties of Acting Mayor. Rick Wolfsteller stated that the Acting Mayor takes over in the absence of the Mayor. The City Attorney concurred with that definition. Brian Stumpf stated that thc past practice of the Council was to appoint the senior councilmember as Acting Mayor. BRIAN STUMPF MOVED TO APPOINT HIMSELF AS ACTING MAYOR FOR ONE YEAR. MO'rION DIED FOR LACK OF A SECOND. CLINT HERBST MOVED TO APPROVE THE APPOINTMENTS FOR 2005 AS NOTED ABOVE AND TO ADVERTISE FOR THE OPEN POSITIONS ON THE VARIOUS COMMISSIONS WlTH TIlE COUNCTI, TO MAKE A DETERMINATION ON THOSE APPOINTMENTS AT A LATER DA TE. WAYNE MA YER SECONDED THE MOTION. MOTION CARRIED WITI-f BR1AN STUMPF VOTING IN OPPOSITION. ] 1. Consideration of adopting increases to various fees. Jeff O'Neill noted that in 2003 the Council adopted a fee schedule that would have the park dedication fee increased to $]500 per unit in 2005. ~ ...,. Tom Perrault questioned the $50 charge on delinquent utility accounts. Wayne Mayer pointed out a typographical error on the fee schedule. ,,;) - \?) . . Minutes I I] 0105 The proposed fee increases amounted to 4% hut it was noted that the City is currently in the process of studying the trunk ices and whether enough is being collected to finance the cost of the trunk improvements needed so there may be a later adjustment to these fces. WAYNE MAYER MOVED TO ADOPT THE CHANGES IN THE DEVELOPMENT FEES AND OTHER SERVICE CHARGES AS RECOMMENDED WITH THE CORRECTIONS TO THE PARK DEDICATION FEE AND TIlE CORRECTION OF THE TYPOGRAPHICAL ERROR. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANlMOUSLY. 12. Consideration ofreviscd sco e of2005 Core Strect Pro'cet No. 2005-0IC. Clint Herhst stated he would like to this item and set up a workshop prior to the next Council meeting dealing with how the street reconstruction program is being handled. As part of this workshop he would also like to include a review of the Puhlie Works Department equipment Brian Stumpf slated that he would not like to see the Street Reconstruction program pushed hack too t~ll' or delayed for too long. BRIAN STUMPF MOVED TO SET A WORKSHOP FO R JANUAR Y 24, 200S AT S P.M. TO DISCUSS STREET RECONSTRUCTION PROGRAM AND TO ]NCLUDE REVIEW OF PUBLIC WORKS EQUIPMENT. TOM PERRAULT SECONDED THE MOTION. MOT]ON CARRIED UNANIMOUSLY. 13. Consideration of im osin enall for violalions of Ii Uor license rovisions _ Croslini Grille and MontieeJlo Liquors Inc. (The Zoo). City Administrator, Rick Wolfsteller updated the Council on the compliance checks conducted by the Wright County Sheriff's Department of area liquor estabI i shInents. Crostini Gri II and Monticello Liquors, Inc. (The Zoo) had violations of the liquor laws. The two establishments were notified that the Council would be considering action at this meeting. Rick Wolfsteller suhmitted a resolution that established penalties for liquor violations which would have a $200 penalty for the first violation; $SOO if a second violation occurs within 2 years and $] ,000 penalty and one week suspension of license if a third violation occurs within 2 years. Brian Stumpf said on the language t()r third violation it should be changed to read that the penalty for a third violation within two years would be the maximwn allowed by state statute. II e indicated was rei uctantto uti lize s us pcusi au or revocati on of a license because of the hearing requirements involved. Wayne Mayer said the problem he had is that these estahlishments sold to minors who showed their actual driver's license and not take identifications so there should have been no excuse for a sale to a minor. He felt the first violation should be more severe like $7S0 or possibly $1,000. I Ie also said if it goes beyond three violations he believes there s]lOuld be a revocation or suspension of the I icensc. Wayne Mayer asked how d i Ilicult it wou Id be to revoke a license. City Attorney, Tom Scott briefly explained the hearing procedure that is required by statute. Tom Perrault questioned whether there was going to additional compliance d,-I'-I . checks done in the future and felt the number of checks done during the course of a year should be limited. Clint Herbst suggested that this might be an item the Police Commission would want to discuss. Minutes 1110/05 GLEN POSUST A MOVED TO ESTABLISH PENALTIES FOR VIOLA nONS OF lHE LIQUOR LICENSE STATUTES AS SET FORTH IN RESOLUTION NO. 2005-3 WITH A PENALTY OF $750 FOR THE FI RST VIOLATION, $1,000 FOR A SECOND VIOLATION WITHIN TWO YEARS AND THE MAXIMUM MONETARY FINE ALLOWED BY STATUTE FOR A THIRD VIOLATION WITHIN TWO YEARS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH TOM PERRAULT VOTING OPPOSITION. Glen POsusta asked if notice was going to be sent to all license holders notifying them of the penalty established and possibly a copy of the resofution should be included in the license renewals. 14. Review of snow olic and consideration of amendments. . John Simola, Public Works Director, stated that the CUlTent snow removal policy had been in e/fect since 1997 with amendments in 2001 and 2003. John Simo]a reviewed the recommended changes which included; I) adding snow removal from parking lots to the jurisdiction of the Park Superintendent; 2) some changes in the level of service relating to snow plowing and hauling snow in the downtown area; 3) snow emergency route changes; 4) changes in the sidewalk maintenance by city staff to add area in Groveland on Savannah A venue and Innsbrook and 5) city maintained pathways - changes to include Chelsea Road from Sandberg to Innsbrook and School Boulevard from Edmonson to TH 25. It had been proposed to clear the pathway from F enning A venue to Troy Marq uette Dri ve as it was thought to be a req uirement of the grant that funded construction of the pathway. However upon further research, it was detennined that ISTEA funds were not used on this segment of pathway and therefore snow removal was not a requirement so it Was proposed that this segment be deleted from the snow removal policy. Clint Herbst asked about snow removaf from the area by the Chamber of Commerce building. John Simola indicated the City clears to the alley. Clint Herbst said he thought the City had agreed to do Broadway. John Simola said the City had agreed to do one pass on the sidewalk. This is done on both the north and south side of Broadway. Clint Herbst suggested that the City do at least one swath along TH 25 along the Flicker/Chamber block. John Simola stated that if the City provides this service for one it should be provided for all. He noted that the rest of the property OWners along the block take care of snow removal. John S imola didn't want to single out one property OWner for special service. Clint Herbst suggested that the City be Jlexible and perhaps Provide this service in times of heavy snow. He didn't think this had to be a policy but just good judgment on the part of the City. John Simola discussed the section of pathway from lnnsbrok Lane and Chelsea Road to Marvin Road and Sandberg Road. Because this pathway is not cleared the residents have to walk in the d- \S . Minutes 1/10/05 street. If the City takes care of the pathway there is a clear route ilx people to follow. John Simola said maintenance of the pathways is at the direction of the Council. The Council is also asked to authorize snow removal from the pathway 1rom School Boulevard to Edmonson A venue. John Simola noted the flooding of the rinks at the 4th Street Park and asked the Council to approve the change in the skating rink nooding. Clint Ilerbst said with the indoor arena it might be necessary to look at this again. Chuck Fradella, 9012 Farmstead A venue stated he a problem with snow plowing. His complaint is about iee and snow chunks heing tossed into the yard. lIe also said he put some rcllectors up but the snowplow took them out. John Simola said there is a complaint procedure that is followed when a complaint is filed. John Simola suggested the Council ride with a snowplow operator when they do their routes. John Simola also explained the different equipment used on the pathway and sidewalks. GI,EN POSUSTA MOVED TO APPROVE THE SNOW PLOWING/REMOV AL POLICY AS DRAFTED WITH TI-fE DELETION Of THE SEGMENT Of PATHWA Y ALONG CSAH 18 FROM FENNING AVENUE TO TROY MARQUETTE DRIVE. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. . 16. Consideration of su ort for endorsin the HRA's Transformation Home Loan Pro ram. Economic Development Director, Ollie Koropchak eXplained the Transformation Loan Program. Tom Perrault stated that because he may benefit from the program he would abstain from any vote. Ollie Koropchak noted the program would apply to properties within the core eity and defined those boundaries. She then reviewed the conditions that property owners would have to meet in order to qualify for the program. This will be a one year pilot program funded with excess funds from TIF District #1-22. WAYNE MA YER MOVED TO ENDORSE THE MONTICELLO TRANSFORMATION HOME LOAN PROGRAM AS PREPARED BY THE HOUSING AND REDEVELOPMENT AUTHORITY. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED WITH TOM PERRAULT ABST AfNING. Added I terns: Authorizing Expenditure: Wayne Mayer informed the Council that on MarcIl] 5th the School District, City and Wright County would be doing a live broadcast hom the Council Chambers on drug awareness. He was requesting authorization J(Jr expenditure of funds to cover the labor eosts on that day for the technician who operates the televising equipment. WAYNE MA YER MOVED TO AUTHORIZE EXPENDITURE OF FUNDS TO COVER THE LABOR COSTS FOR THE MARCH 15, 2005 BROADCAST OF A DRUG AWARENESS d - 110 Minutes 1/10/05 . PROGRAM. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Purchasing - Glen Posusta stated that it has been his position that the City makes their purchases within the City limits since local people depend on other local people and local businesses for their livelihood. He felt unless the item can't be purchased locally, all purchases should be made locally. lie felt everything should be purchased locally or if that was not acceptable establish that anything less than $1,000 be purchased locally. Governing Policy - Clint Herbst brought up the governing policy. He stated that he would like to go over the 2005 budget and would like to have the purchase of those budgeted items come back to the Council for approval. City Administrator, Rick Wolfsteller asked if they would like to set a workshop meeting on this. Clint Herbst said he wanted a copy of the major purchases proposed for 2005 to look at prior to the equipment tour scheduled for January 24,2005. Wayne Mayer stated that the listing of bills provided with the agenda does not provide sufficient inJ(Jrmation to let him know what purchases were made by what department. He said that if he knew the coding he could find out directly from the appropriate department the information he needed and he would not have to take time at the Council meeting to ascertain the details of a purchase. . Organizational Study - Clint Herbst indicated that Pat Sawatzke had given him a name of a firm that Wright County had used for an organizational study. Clint I lerbst stated that the Council felt a wage study should be done as well as an organizational study. He suggested the City send an RFP to the firm the County had used. TOM PERRAULT MOVED TO SEND AN RFP FOR AN ORGANIZATIONAL AND WAGE STUDY TO THE FIRM THAT WRIGHT COUNTY USED FOR A RECENT STUDY. GLEN POSUST A SECONDED THE MOTION. MOTION CARRIED UNANIMOUSL,Y. Offer to purchase lant! in Jefferson CommollS - City Administrator, Rick Wolfsteller provided information on the Cory Kingbay proposal to purchase approximately 7.33 acres of land in the Jefferson Commons plat including information relating to assessments, land cost, preliminary sketch plan and time frame for development. Brian Stumpf felt the City could direct staiT to negotiate a purchase agreement. Clint Herbst said he was reluctant to tie up a portion of the land that Cory Kingbay was proposing to purchase for a two year period if he could be sold to someone else who could develop it in a short time frame. Wayne Mayer said he didn't know ifhe felt comfl)ftable tying up the land for a long term but because Mr. Kingbay was buying 7.33 acres the City might be receptive to it. BRIAN STUMPF MOVED TO ACCEPT THE LETTt~R OF INTENT SUBMITTED BY CORY KINGBA Y FOR TI IE 7+ ACRES IN THE PLAT OF JEFFERSON COMMONS AND TO DIRECT STAFF TO NEGOTIATE A PURCHASE AGREEMENT WITJ-] A ONE YEAR TIME FRAME FOR DEVELOPMENT. GLEN POSUSTA SECONDED TlIE MOTION. MOTION CARRIED UNANIMOUSL Y. .... ..... Tom Perrault asked whether the no compete clause of the Applebee's agreement would impact this J-- \ I . property and was informed it would not. Minutes 1/10/05 7'" Street Vacation - City Administrator, Rick Wolfsteller provided infonnation on the vacation request According to the survey there was sufficient area of right of way to allow lor a residential lot. Adjacent property OWners were notified concerning the vacation request and only one property OWner has responded. Rick W 0 IIste lIer i ndi cated that if the City did proceed with the vacation of the right of way it did not mean the City had to do anything with the vacated right of way immediately. Brian Stumpf said he was not convinced that the right of way should be vacated since it would create an odd shaped jot. Rick Wolfsteller noted that the Block S is owned hy Randy Ruff WA YNE MA YER MOVED TO SET A PUBLIC HEARING FOR FEBRUARY 14,2005 FOR THE V ACA TION OF A PORTION OF 7T11 STREET WEST. GLEN POSlJST A SECONDED THE MOnON. MOnON CARRIED WITH BRIAN STUMPF VOTING fN OPPOSITION. Liquor Stare - Tom Perrault stated that two residents had contacted him about the liquor store being closed at I p.m. on Christmas Eve and he was also wondering how many liquor licenses the City still had available. Rick Wolfsteller will clieck into this and report back at the next Council meeting. 19. Consideration of apnrovin2 pavment of bills for January. . BRIAN STUMPF MOVED TO APPROVE PA YMENT OF BILLS FOR JANUARY. GLEN POSlJST A SECONDED THE MOnON. MOTION CARRIED UNANIMOlJSL Y. 20. Adiourn. CLINT f IERBST MOVED TO ADJOURN AT I I :50 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRlED UNANIMOUSLY. --'~---'---'---------.._'-----~,---,--,-_._-~.- Recording Secretary ..... ...... " ::J- I g . . SA. Council Agenda - 1/24/05 Consideration of approvinl! ncw hires and dcpartures for MCC. Parks and Planning(R W ) A. REFERENCE AND BACKGROUND: The Council is asked to ratify the hiring and departures of employees that have occurred recently at the MCC, Parks and Planning. As you recall, it is recommended that the Council officially ratify the hiring of all new.employees including part-time and seasonal workers. B. AL TERNATIVE ACTIONS: I. Ratify the hiring of the employees as identified on the attached list. C. SUPPORTING DATA: Lists of new employees. /q NEW EMPLOYEES . Name Title Department Hire Date Class Hertwig, Summer Rink Attendant Parks 12/16/2004 p-t temporary Hohlen, Mitchell Lifeguard MCC 12/26/2004 part-time Thielen, Amanda Rink Attendant Parks 12/16/2004 p-t temporary Wiebold, Dustin Intern Planning & Zoning 1/4/2005 temporary TERMINATING EMPLOYEES Name Reason Department Last Day Class . . employee councillist.xls: 1/12/2005 5A dO . c. . n. Council Agenda - 1/24/05 58. Consideration of anproval of wine/beer license for DeAngelo's Pizza & Pasta. (R W) A. REFERENCE ANn BACKGROUND: The City of Monticello's liquor license ordinance allows the sale of strong beer hy thc holder of a winc/ 3.2 hcer combination license. The Council set the fee for the on-sale wine/strong beer combination liccnse at $1,200 per year. The City has received a request J<:lr a wine/strong beer combination license for DcAngelo's Pizza and Pasta located at 9351 Cedar Street. Currently the only othcr wine/strong bcer license holder is Crostini's Grille. The license is requested f()r the time period of February 20,2005 through the balance of the current license year (June 30th). B. AL TERNA TIVE ACTIONS: I. Approve the request for a wine/strong beer combinationlicensc for DeAngelo's Pizza and Pasta contingent upon submittal of the necessary liquor liability insurance and payment of the license fees. 2. Do not approve the liquor license request. STAFF RECOMMENDATION: It is the recommendation of the City Administrator that the license be granted to DeAngelo's Pizza and Pasta with the contingencies noted above. SUPPORTING DATA: License application. dJ o . AIe.I,.., ~ G,",t'h"."""",,,,,,,,,,, CW" and CnnnH", Yoo "e "gol,ed by law to oomplete 'nd ,Ign this fonn to ce'lIfy the I"o""ce of the fo/Jowlog Ilgoo, license types: 1) City issued OJ] sale intoxicating and Sunday liquor licenses 2) City and County issued 3.2% on and off sale malt liquor licenses N'me of City 0' C~!,y..!!:;ulng Llguo, Llcen,e J;\ulTI c e: I-l-D _ Llcen" P"lod Fmm'_~ 0 f> _ 711 JDS- Circle One: ~Li.C. eo",' Llcen,e Tm,,,f,,' ~ Su'peo,lon Revoc"lon Cancel _ ., ~ .-/ (fom'~ li,o,= ",me) (Gi" d","! / r--.\ Llcen,e tyP" (cl,ele ,/J th" 'pply) On S,le lntoxlc"lng Sunday Llquo, 3,2% On "'e 3,2% Off~le WI /J1-ab,/ - 5m~( lfl<-i" Fe*J' On S,le Llcen" fed Sund,y Llcen,e fee, $_ 3.2% On S,le fee $_3.2% OtfS,Ie fee $_ .F1~ Llcen,ee Nam" 0,. p.,..,,,,, 10.\ -p.iL DOB Social Security # __~ (corporation, paJinership, LLC, or IndiVidual)"""LL- 4;,{r Buslne" T",de ~,"ne-D.e (}'" 5< )" J: I'IZZ/rr(" Buslne" Add""CZ3S/ (If PfftZ- 57 Clty,IJ.\y,-'7ICC/..lo Zip Code$5JIe L County ~~'))'tj'-_ Boslness Phone ~~_ Home Phone 1(, ]-'1;;'0:: 1/7 ~ Home Add,'ess City Llcen"e's MN Tax ID # 1:lI<{o53 . Lleen'ee's Fedeml Tax lD # ..d.,f:c::LklL2f38 _ I f above named I icensee is , ,m'pomtlon, P'rtneeshlp, 0' LLC, complete tl" fo/Jowlng fo, each P'rtn"/offic", 0\ \C ho. d {)p IV".' A Err: I::' 'i /S /s1 -'/7'/-7 ~J<Jo ,"2+'- if- f'1fy11i bNv[ P","~/Offi= N'me (F,,,, M,ddle u,s'l DOB S""I Sreonty # Home Add,~s ;;,7< $ p fft-l2- O"el<J!eS /l1: J,) OJ,/S.iJ.. 3 I ZiS, 190" r<- ,;;Ly.,," e'lt\. S'Y'l2 (P'rtn,,/Offi= N=e (~dle U,") DOB Ho~e Add=s Cedif'ication of'an On Sale Li urn License 3.2% Li uor liccnse 01- Sunda I Li uar License Minnesota Department of PUblic Safety Alcohol and Gambling Elllol-ccment Division (AGED) 444 Cedar Street, Suite 133, S1. Paul, MN 55101-5] 33 Telephone 651-296-6979 Fax 65] -297-5259 TTV 651-282~6555 Partner/Officer Name (First Middle Last) DOB Social Security # Home Address l"toxk",lng Ilguo< licensees must att",h, certifi"'te ofLlquo< Li'blllty In,u,"nce to thl, fom>, Th, i"su,"nee emifi"t, must Contain all Oflhe follOwing: J) Show the ex",t II cense, name (eo<pocatlon, pW1ne"hip, LLC, ete) '"d buslne" ,dd"" as shown 0" the license, 2) Cov" completely the licen" peelod set by th, 10,,1 city 0" oouoty llce,,,I,,g ,utho<lty as shown on the license, CI'cle On" (Yes~)Duelng the p",( yea, h"" summons boen I"u,d to tl" Ilc,o"e und" tl" Civil Liquo, Li,bllity L,w' Wo,ke" Comp.ns",lon Insu,",,,e I, also "qul"d by 'II licensee" Pie,,, oompl,te the fOllowl"g, Wo<k", Compe"'"tlon In,m-ance Comp,oy N,m"_ S'it1r'i h4/?t:1 Policy #_ 93 _Ii' 1Z-8083-1;, I C,,"1lY th" thl, I I ce",,(,) h", boen 'ppmv~d l"o,y6jt.4., m"''4'1( by"" goveml"g body ofthe city 0< cou"", City Cleek ",'County Audlto, Slgn"u'e~ _ '_~ _ . D"e~ , . , _ (title) 0" Sale Intoxkat;ng liquor Hcen,ees most also purebase a $20 Retail,,' Buyers Card. To obtain tbe a ppHea tion ror the Buyers Ca I'd, please call 651-215.6209, or visit ou l' website at lYWw ,d Ps,sta klllll, u ~, (Fon]] 9011-2004) 55 - ~ d, . . . Council Agenda - 1/24/05 sc. Consideration of Approvinl! Final Payment to G. L. Contraetinl!. Inc. for the Timber Rid e Trunk Storm Sewer 1m rovements and A urtenant Work Ci of Monticello Proieet No. 2002-03C) (WSB) A. REFERENCE AND BACKGROUND: The Timber Ridge Trunk Storm Sewer Improvements included the installation of a storm sewer outlet pipe from the existing pond in the Timber Ridge development to the Burlington Northern railroad right-of-way. This project was a trunk storm sewer project to be funded from the general stormwater fund. The original construction contract amount was $69,030.29 and the as constructed total was $64,832.81. The project is now complete and final payment is due in the amount of $4,941.44. We would recommend final payment to G. L. Contracting, Inc. subject to receipt of the final paperwork including: . Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax. . Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured. . Consent of Surety to final Payment certification from the contractor's surety. . Two-year maintenance bond. B. ALTERNATIVE ACTIONS: 1. Authorize final payment in the amount of$4,941.44 to G. L. Contracting, Inc. for the Timber Ridge Trunk Storm Sewer Improvements, City Project No. 2002-03C subject to receipt of the final paperwork noted in Item A above. C. STAFF RECOMMENDATION: It is the recommendation of the City Administrator, Public Works Director, and City Engineer that the final payment be authorized and that the improvement be accepted by the City. D. SlJPPORTING DATA: 1. Copy of Construction Pay Voucher No.3 (Final) 2. Letter from WSB & Associates, Inc. \") <.:><...) ("',/./Oi."IIJI/("/II.\' alld ."lj'ff;II),i.\'IJ h./H'II.( ;1'(ISSlllgL'I"'J.iit',tf SL'lIi,'gl',/i.'IJI/J/II"I.I1:\' Jlllenn..'II'"i!t',\'IOI.K:fI\,-l( ;,V Ii;' 1-1'111 i"l/1f-fJ/2-1(J5.,ftl/ . . '. ~ WSB Infrastructure I Engineering I Planning I Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 & Associates, Inc. January 19,2005 Honorable Mayor and City Council City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Construction Pay Voucher No.3 (Final) Timber Ridge Trunk Storm Sewer Improvements and Appurtenant Work City of Monticello Project No. 2002-03C WSB Project No. 1338-04 Dear Mayor and Council Members: Please find enclosed the final Construction Pay Voucher No.3 for the above-referenced project in the amount of $4,941.44. We recommend final payment subject to receipt of the following items: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax. 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured. 3. Consent of Surety to Final Payment certification from the contractor's surety. 4. Two-year maintenance bond. Please make payment in this amount to G. L. Contracting, Inc. at your earliest convenience. Thank you. Sincerely, iZ &;SOTot Kevin B. Kawlewski, P.E. Senior Project Manager Enclosures r-r __ :;'CJ .::> '--- ' , cc; Rick WOlfsteller, City of Monticello Tim Olson, G. L. Contracting, Inc. Minneapolis I S1. Cloud Equal Opportunity Employer F:\WPW1MlJJ8-0,^Vo"cher 3 F"l Llc Cry.Joc srb 01338-04 - Pay Vouchers 3 .' , . ~ WSB & Associates, Inc. Wednesday, January 05, 2005 Owner: City of Monticello Date: 1/5/2005 505 Walnut St Monticello, MN 55362-1147 For Period: 3/26/2004 to 1/3/2005 Request No.: 3 & FINAL Contractor: G. L. Contracting, Inc. 4300 Willow Drive Medina, MN 55340-9701 Pay Vouchers Montississippi Trunk Storm Sewer Imp. Client Contract No.: Project No.: 01338-04 Client Project No.: Project Summary 1 Original Contract Amount $69,030.29 2 Contract Changes - Addition $0.00 3 Contract Changes - Deduction $0.00 4 Revised Contract Amount $69,030.29 5 Value Completed to Date $64,832.81 6 Material on Hand $0.00 7 Amount Earned $64,832.81 8 Less Retainage $0.00 9 Subtotal $64,832.81 10 Less Amount Paid Previously $59,891.37 11 Liquidated Damages $0.00 12 AMOUNT DUE THIS PAY VOUCHERS NO.3 & FINAL $4,941.44 I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER. pproval by: , Inc. Approved by Owner: City of Monticello ~4-4: D;7~ !()~' Specified Contract Completion Date: ~~0/2003 [' C -:)5 :..:> lof3 fH338-04 - Pay Vouchers 3 Wednesday, January 05, 2005 Project Material Status . Item Item Description Units Unit Price Contract Quantity to Current Amount to No. Quantity Date Quantity Date SCHEDULEA.SURFACEIMPROVEMENTS 1 2021.501 MOBILIZATION LUMP SUM $3,801.80 1 1 0 $3,801.80 2 2101.511 CLEARING AND GRUBBING LUMP SUM $2,314.40 1 1 0 $2,314.40 3 2104.501 REMOVE CURB AND GUTTER L1N FT $5.10 12 0 0 $0.00 4 2104.505 REMOVE BITUMINOUS PAVEMENT SQYD $1.00 96 61.2 0 $61.20 5 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) UN FT $5.30 90 77.5 0 $410.75 6 2104.523 SALVAGE & REINSTALL SIGN EACH $110.50 4 4 0 $442.00 7 2105.515 UNCLASSIFIED EXCAVATION (P) CU YD $6.20 1100 1100 0 $6,820.00 8 2105.522 SELECT GRANULAR BORROW (LV) CU YD $0.10 50 0 0 $0.00 9 2105.601 DEWATERING LUMP SUM $0.10 1 0 0 $0.00 10 2211.501 AGGREGATE BASE CLASS 5 MOD TON $23.70 35 8 0 $189.60 11 2350.501 TYPE MV 4 WEARING COURSE MIXTURE (B) TON $63.10 12 20 0 $1,262.00 12 2350.502 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TON $63.10 12 0 0 $0.00 13 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $5.30 6 0 0 $0.00 14 2531.501 CONCRETE CURB & GUTTER DESIGN B618 L1N FT $31.60 12 0 0 $0.00 15 2563.601 TRAFFIC CONTROL LUMP SUM $1,152.20 1 1 0 $1,152.20 16 2573.501 BALE CHECK EACH $7,10 25 0 0 $0.00 17 2573.502 SILT FENCE, TYPE HEAVY DUTY L1N FT $5.30 100 0 0 $0.00 18 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SaYD $1.50 1390 1500 0 $2,250.00 19 2575.523 EROSION CONTROL BLANKETS CATEGORY 5 SQ YD $2.60 250 0 0 $0,00 20 2575.605 TURF ESTABLISHMENT ACRE $2,630.00 0,75 0.83 0.3 $2,182.90 Totals For Section SCHEDULE A . SURFACE IMPROVEMENTS: $20,886.85 SCHEDULE B . STORM SEWER IMPROVEMENTS 21 2501.515 12" RC PIPE APRON EACH $438.70 1 1 0 $438.70 22 2501.515 36" CP PIPE APRON EACH $504.00 1 1 0 $504.00 23 2501.602 TRASH GUARD FOR 12" PIPE APRON EACH $193.50 1 1 0 $193.50 24 2501.602 TRASH GUARD FOR 36" PIPE APRON EACH $356.60 1 1 0 $356.60 25 2503.511 36' CP PIPE SEWER (SMOOTH) L1N FT $35.70 233 229.5 0 $8,193.15 26 2503.541 12" RC PIPE SEWER DESIGN 3006 CLASS V UN FT $24.00 33 27 0 $648.00 27 2503.541 44" SPAN RC PIPE SEWER - CL IIA L1N FT $104.20 230 226 0 $23,549.20 28 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 UN FT $368.70 6.4 4.4 0 $1,622.28 29 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 L1N FT $704.90 4.3 4.3 1 $3,031.07 30 2506.502 CONSTRUCT OUTLET STRUCTURE EACH $3,696.10 1 1 0 $3,696.10 31 2506.516 CASTING ASSEMBLY EACH $263.30 2 2 0 $526.60 32 2511.501 RANDOM RIPRAP CLASS III CU YD $92.30 13.8 11.2 3.2 $1,033.76 33 2511.515 GEOTEXTILE FILTER TYPE IV sa YD $8.50 27.6 18 0 $153.00 Totals For SCHEDULE B - STORM SEWER IMPROVEMENTS: $43,945.96 Project Totals: $64,832.81 . he -,;lCc :,.) 20f3 01338-.04 - Pay Vouchers 3 Wednesday, January 05, 2005 . Project Payment Status Owner: City of Monticello Client Project No.: Client Contract No.: Project No.: 01338-04 Contractor: G. L. Contracting, Inc. on rac --". ~mQes No. IType I Date T Description Amount Change Order Totals: $0.00 C t t Ch ~t'Lme"-t umm~1'\l No. From Date To Date Payment Total Retainage Per Total Completed Payment Payment Retainage 1 1 0/23/2003 11/25/2003 $49,256.62 $49,256.62 $2,592.45 $2,592.45 $51,849.07 2 11/26/2003' 3/25/2004 $10,634.75 $59,891.37 $559.73 $3,152.18 $63,043.55 3& 3/26/2004 1/3/2005 $4,941.44 $64,832.81 ($3,152.18) $0.00 $64,832.81 FINAL Payment Totals: $64,832.81 $0.00 $64,832.81 P S Proje~ummary Material On Hand: .Total Payment to Date: Total Retainage: Total Amount Earned: $0.00 $64,832.81 Original Contract: $0.00 Contract Changes: $64,832.81 Revised Contract: $69,030.29 $0.00 $69,030.29 . 'Sc -d.-l 3of3 . . . City Council Agenda - 01/24/05 5D. Consideration to approve a resolution callin!! for a public hearing: on the proposed adoption of the modification to the Redevelopment Plan for Central Monticello Redevelopment Proiect No.1 and the proposed establishment of TI F District No. 1-33 therein and the adoption of the TIF Plan therefor - 1324 Edmondson Avenue NE. (O.K.) A. Reference and Background: The Housing and Redevelopment Authority in and for the City of Monticello requests the City Council approve a resolution calling for a public hcaring date of February 28,2005. The public hearing is associated with the modification of the Redevelopment Plan of the Central Monticello Redevelopment Project No.1 and establishment ofTIF District No. 1-33 and the TIF Plan. TIF District 1-33, an Economic District, is being establishcd to assist with site improvement costs associated with the 25,000 sq ft warehouse expansion at 1324 Edmondson Avenue NE by Bill and Barb Tapper. The new 25,000 sq ft addition plus 10,000 sq ft of existing warehouse space and 5,000 sq ft of existing office space will be leased by Strategic Equipment and Supply Corporation. The lease company expects to bring 50-55 full-time jobs to Monticello but for the sake of the Business Subsidy Law will commit to 40 new jobs. See attached list of job and wage level goals. Westlund Distributing, owned by Bill and Barb Tapper, will occupy the remaining 42,000 sq ft of the facility located on Edmondson Avenue. In addition to the public hearing and approval ofTIF District No. 1-33 on February 28, the Council will be requested to approve the Business Subsidy Agreement within the Contract Lor Private Development between the HRA, Tapper's Holdings LLC and Strategic Equipment and Supply Corporation. B. Alternative Action: 1. A motion to approve a resolution calling Lor a public hearing on the proposed adoption of the modification to the Redevelopment Plan for Central Monticello Redevelopment Project No.1 and the proposed establishment ofTIF District No. 1-33 therein and the adoption of the TIF Plan therefor. 2. A motion to deny adoption of the resolution calling for a public hearing ................ 3. A motion to table any action. '2j. <:,<, c.. ..) . City Council Agenda - 01/24/05 c. Recommendation: The City Administrator and l-lRA Executive Director recommend alternative no. 1. D. Supportinl! Data: Copy of resolution and job and wage level goals. . ..... ..... 2 " Ci ~:;jw.. "\ . CITY OF MONTICELLO COUNTY OF WnIGI-1T STATE OF MINNESOTA RESOLUTION NO. nESOLUTlON CALLING FOn A PUBLIC HEARING BY THE CITV COUNCIL ON TIlE PI~OPOSED ADOPTION OF A MODIFICATION TO THE REDEVELOPMENT PLAN FOR CENTnAL MONT/eEI,LO REDEVELOPMENT I'llO,IECT NO, 1 AN D TH E 1'I1OI'OSED EST ABLlSHM ENT OF TAX INCREMENT FINANCING I}fSTlUCT NO, 1-33 THEREIN AND THE ADOPTION OF A TAX INCREMENT FINANCING PLAN THEIU~F()R -"-.- ..-.. --'-'_._._~"- 8 E IT R ESO L V ED by I h e Cil y Cou no; I (the "Cm'" c i1") foc Ihe City of M ont icello, M in nesolu (the "c il y"} " follows: Section ], 1'u b lie H caring, Th is Cou ncil shall meet on Feb",my 2 8, 20115, at appmx imutely 7 :00 P ,M,. to hold a public heacing on the pmposed adoption of a Modifiea]ion to the Redevelopm'"t Plan foc Cent,. I Monticello Redevelopment Pmject No, I (the "Redevelopment Plun MOditication"), the pmposed esta b Ii shment ofTax I nerem ent F inuncin g 0 istri ct No. I -33 , (an eoonom ic developmen t d i strict), and th e pmpo>cd adoption of a Tax Increment Financing Plan (the "TlF Plan") the,'Ofm' (the Redevelopment Plan MOdific",ion and the TlF Plan ace refen-ed to collcctively heo'ein as the "Plans"} all I'uesuant to and in a"no'dunce with Minnesota Statutes, Sections 469,00 I to 469,047, and Sections 469, ] 74 to 469, I 79, i ,,,I usive, as amended, in an effon to encoumge the development and redevelopment of certain designated m~", within the City; and · Section 2, !yOlice of Pu b lie H eari ng, F iI in g 0 f Plans, C it Y staff is autJt01'ized and directed to work with Ehlees & A'5ociates, Inc" to prepare the Plans and to forward documents to the appmpriute taxingjurisdictions incJ ud in g W ci ght Con nty and Independent School 0 istrict No, 882, The City Adm in i,tra ]or i, auth01'ized and directed to ca use notice ofthe he.. in g, togeth,,' with an appropriate ma p as req u i"ed by law, to be pu b /ished aI least once in' he offieia I newspaper of the City not latenhan I 0, no" moo', than 30, days p,'iono February 28, 2005, and top lace a copy of the Plans on Ii Ie ;n the City Adm in istrator' s oflice at C i~, Ha II an d to make su", copy available for inspection by the public. Dated: January 24,2005 Adopted: ATTEST: Clint Herbst, Mayor ---.----.~----.._~..._,-'-.......-.,~--~._,--"'-~ -~._-'''-''-~,.,-._'----''~"-,-''-,--''---". Rick Wolfsteller, City Administrator SD - ~3CJ ,~ ) ,/ J I-IN-I::J'(-~I::II::I:::> l~'~:::> ',I".: I, " I'.: ,'J' :" t .:::) I J"'Ii.r'1 I l::.U ..L "- c...~w J. I I II-I "t I I ;,' Il,~;~ >lfll,d;';'~~~'?t('; ,~,' :" '/';,1 ~1:~;,~,I;': 'I, , , lIi3l) .: ,~i,~., t i '~:'r; :w'".........r ,', '," 'I', ~" :;:;' '~I, '. 1\: , " " \' DEVELOPMENT SERVICES Economic Development DireClbr Phon,:: Fa-x; Email: (763) 27/-3208 (763) 295-4404. , 011 i c. knl'O/'l chakriJ:.': i .1T1(ln ticd I O. mn.lIS, \,' MONTICELlo -..--,--................- ..............._-~, ~ Number ofJob1, . F,ull-lime .,.':':.- .' L ~ -< --.I 2 ~ 17 , "Cc?mpany Name :JOaSWAOE.2004 . ~c\: J " ., ,~ 'fi/2;;;j~~iL;:' i\! \" } r CITY OF MONTICELLO. MINNESOTA JOB AND WAGE LEVEL - EXISTING JOBS ,,1/.,_, '_'u . "! I,' "' ~ .11. J." I ,~ 'f " "', .' , ""II , ' '\ Please indicate number of curren I employees at each levd and indicate the corresponding benefit jevel..' .~ , '., Hourly Wa!!e Level . ' .,,1,'/,1, II, .' :',, ;::,"' ':'" , ~. , HOurly Value ofVoluntar-y Benefits (~) Jj I Part-time (Exe!. benefits) I " , Less than $7.00 $7.00 to $7.99 $8.00 to $9.99 $10.00 to $11.99 " .' ., $12.00 to $13.99 'I. 0 (J f.oo tf,()(J $14.00 to $15.99 $16.00to$I7.99 , \' : ,: +)\ '. " '~.. " , , , '. ~;~ \ .' , ~" I , $18.0010 $] 9.99 !I.bO J/.OO 1. Of) $20.00 to $21.99 $22,00 and higher S:ira.f7 ,~ (-f/" ~Se l'l (j ~ ~ 'Vi hu.r /.s: 'l !J c",. JP"r,,{ I i,J.... . I I / B , 'II -r;;! / ~ ' '1/ j, 'eo. I, '0 J 5 'D ~~' 'I , ' ..... . .", 0 :.)i ; .{i ,....~. .1' 1 '.J'fo. '.' " s....' . , ,.... Monticello City HaU, 505 WlIlnut S!.reet, Suite J, Monticello, MN 55362-8831 .. (763) 295-2711 .. Fax: (763) 295-4404 Office of Public Works, 909 GolfCollrllC Rd.. Monticeilo, M.N 55362" (763) 295-'117(\.. J:;QV. (__"'o" ~~. ____ , .~ \ :,', ",ll:.:. , TOTRL P. 02 " '. , . , , , ~' " ,. ,'. I, ., ". , !'l '" ~. 1: j, , i,~ ',. ~:; '1' k'i, ~:~ i,.: !"~' f';,; t~1 r,":: i.) .N:,: ~::' :"':: f;~"; /-,." , !{:"f I .:~,I t;f;,,' v,,:," ',' , , , ,.' " ~ . '''. ~I, " ~';.:;:;Ii~ ' \ "," ,~ i \ ,,,', ~:I :~ \~:: \~"': ./~:x:}: bi ';11'1' f,.I,.l.':. .t::/'" . . . Council Agenda - 1/24/05 SE. Consideration of pawn shop license -1219 State Highwav 25. (R W) A. REFERENCE AND BACKGROtJND: The City Council had previously approved a one year pawn shop license for Wait's Pawn Shop at 149 West Broadway. Randel Thompson, the owner of the pawn shop has relocated the pawn shop to 1219 State Highway 25, formerly the site of the Glass Hut. The license approval is for conducting a pawn shop at this location and does not for outdoor sales. Any request for outdoor sales would necessitate a conditional use permit which requires approval of the Planning Commission. B. ALTERNATIVE ACTIONS: 1. Approve the issuance of the pawn shop license for Wait's Pawn Shop at 1219 State Highway 25 contingent upon submittal of the license bond in the amount of $5,000 and payment of the license fee of $25.00. c. STAFF RECOMMENDATION: It is recommended that the City Council approve the license application contingent upon payment of the license fee and submittal oflicense bond. D. SUPPORTING DATA: None. ,3'd- . . . Council Agenda ~ 1/24/05 SF. Approve Chanl!e Order No.1 for the Klein Farms Storm Sewer Outlet and Appurtenant Work (City of Montieello Proieet No. 2004-18C) (WSB) A. REFERENCE AND BACKGROUND: The Klein Farms storm sewer outlet is located along the north side of Kjellberg's East Mobile llome Park. This pipe provides an outlet for Featherstone, Hunters Crossing, Wal-Mart, and other adjoining properties. Between the time the construction survey was taken and the bidding date, private utilities were constructed in the City right-or-way along the proposed pipe alignment behind the Autumn Ridge townhome pf(~ject. Timely removal of the private power boxes was not possible, so the overall alignment was altered away from the utilities. While this change reduced the overall cost of the project, it required additional construction items not covered in the original contract amount, thereby requiring the preparation of this change order. This change order represents the revised construction items. While the change order increases the contract amount, the revised alignment resulted in the reduction in the overall construction cost by $14,4] 4.46. B. AL TERNA TIVE ACTIONS: D. c. 1. Approve Change Order No. 1 in the amount of $8,931.25 for Northwest Asphalt, Inc. STAFF RECOMMENDATION: It is the recommendation of the City Engineer that Change Order No.1 in the amount of $8,93 I .25 be approved for payment. SUPPORTING DATA: I. Copy of Change Order No. 1 2. Letter from WSB & Associates, Inc. ''"')3 ,..:) (':V.l(IC/IIIII"III.\ (.lilt! S('flill~SI/ )Ullll.( ;1"()SSillgi!/"IJ.I,!('(.rf ,"effillg.\"I/('llIjlOIWy IlIletne! I-/I('.~'I( NA"_)()'".j( ,,IV' In I_I "() I-O/2-105.doc A WSB . Infrastructure I Engineering I Planning I Construction & Associates, Inc. January 20, 2005 Mr. Rick WolfsteJler, City Administrator City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Attn: Dawn Grossinger, Deputy City Clerk Re: Change Order No.1 Klein Farms Storm Sewer Outlet and Appurtenant Work City of Monticello Project No. 2004-18C WSB Project No. 1488-62 Dear Mr. Wolfstellcr: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Please find enclosed Change Order No. 1 for the above-referenced project for your review and approval. The increase to the original contract amount is $8,931.25, resulting in a new contract total of $231,763.02. This change order amount will be included with the next construction pay voucher processed~ We hereby recommend that the City of Monticello approve Change Order No.1 for Northwest Asphalt, Inc. . If you have any questions regarding the above, please do not hesitate to contact me at 763-287- 8313. . Sincerely, WSB & Associntes, Inc. . flt/~(!!tI~ ,:? Phillip,A. Elkin, P.E. j'i1 Project Manager Enclosures cc: Grant Boisner, Northwest Asphalt, Inc. . srb Minneapolis I S1. Cloud Equal Opportunity Employer 5 F- A~ --3 '\ f,\WP\I'I^~J488-6Z\CO 1 Lit Cry.d",' CHANGE ORDER NO.1 elN FARMS STORM SEWER OUTLET AND APPURTENANT WORK CITY OF MONTICELLO PROJECT NO. 2004-18C WSB PROJECT NO. 1488-62 JANUARY 3,2005 OWNER: CITY OF MONTICELLO 505 WALNUT STREET, SUITE 1 MONTICELLO, MN 553621 CONTRACTOR: NORTHWEST ASPHALT, INC. 1451 STAGECOACH ROAD SHAKOPEE, MN 55379 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: CONTRACT QUANTITIES ARE MODIFIED AS SHOWN ON THE ATTACHED DETAIL. IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: ~EVIOUS CHANGE ORDERS: N/A ~TRACT PRICE PRIOR TO THIS CHANGE ORDER: NET INCREASE OF THIS CHANGE ORDER: CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $222,831.77 ORIGINAL CONTRACT TIME: 6/3/05 $0.00 NET CHANGE FROM PREVIOUS CHANGE ORDERS: NONE $222,831.77 CONTRACT TIME PRIOR TO THIS CHANGE ORDER: 6/3/05 $8,931.25 NET INCREASE OF CHANGE ORDER: NONE $231,763.02 CONTRACT TIME WITH APPROVED CHANGE ORDERS 6/3/05 RECOMMENDED BY: ilJlL PHILLIP A. ELKIN, P.E., PROJECT MANAGER APPROVED BY: ~iC~- · CO SIGNATURE ~ WSB & ASSOCIATES, INC. ENGINEER NORTHWEST ASPHALT, INC. CONTRACTOR APPROVED BV, W- A. ~ CITY ENGINEER MAYOR ( 120/1)5 DATE - r- '\ ''.Ie !") l'- - ..)::;, F:\ WP WINl1488-6211488-62 CO 1.xlsICO-1 . . . CHANGE ORDER NO. 1 DETAIL KLEIN FARMS STORM SEWER OUTLET AND APPURTENANT WORK CITY OF MONTICELLO PROJECT NO. 2004-18C WSB PROJECT NO. 1488-62 JANUARY 3, 2005 ADDED ITEMS Item No. Description Qty Unit Price Extended Amount 30 RANDOM RIPRAP CLASS III 24.95 TON $75.00 $1,871.25 31 LOWER WATER MAIN LUMP SUM $1,825.00 $1,825.00 32 36" RC PIPE SEWER CLASS III 16 UN FT $77.00 $1,232.00 33 STRUCTURAL CONCRETE BASE LUMP SUM $4,003.00 $4,003.00 TOTAL INCREASE CHANGE ORDER NO.1 $8,931.25 TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT $8,931.25 5~ -3>Co F:\ WPWINl1488-621ExceIl11488-62 CO 1.x/slCD 1 Detail . . . Council Agenda - 1/24/05 5G. Consideration of Approving Final Payment to Northwest Asphalt. Inc. for the Klein Farms Storm Sewer Outlet and Appurtenant Work Proiect (City of Monticello Proiect No. 2004-18C) (WSB) A. REFERENCE AND BACKGROUND: The Klein farms Storm Sewer Outlet Project was completed to connect storm sewer scrvice to southcast Monticello. The original construction contract amount was $222,831.77 and was increascd to $231,763.02 with Change Ordcr No.1. '['he actual total construction cost of this project was $208,416.31. The project is now completc and final payment can be made to Northwest Asphalt, Inc. in the amount of$18,905.50 subject to receipt of the final paperwork including: . Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax. . Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured. . Consent of Surety to final Payment certification from the contractor's surety. · Two-year maintenance bond. B. ALTERNATIVE ACTIONS: 1. Authorize final payment in the amount of $18,905.50 to Northwest Asphalt, Inc. for the Klein Farms Storm Sewer Outlet Project, City Project No. 2004-18C subject to receipt of the final paperwork noted in Item A above. C. STAFF RECOMMENDATION: It is the recommendation of the City Administrator, and City staff that the final payment be authorized and that the improvement be accepted by the City subject to receipt of the final paperwork noted in Item A above. D. SUPPORTING DATA: 1. Copy of Construction Pay Voucher No.2 (Final) 2. Letter from WSB & Associates, Inc. 37 (':i/)()( '( lA-H',- III HI.1-'i\.'..I.(;},;,(J'I/.()( ',-lI.S'-/\l/.'mpli/( i.-V JrA/-I'iil J!mf-O/:-I(J5.do( A WSB . & Associates. Inc. Infrastructure I Engineering I Planning I Construction January 20,2005 701 Xenia Avenue South Suite 300 Minneapolis. MN 55416 Tel; 763-541-4800 Fax; 763-541-1700 Honorable Mayor and City Council City of Monticello 505 Walnut Street, Suite 1 Monticel1o, MN 55362 Re: Construction Pay Voucher No.2 (Final) Klein Farms Stonn Sewer Outlet and Appurtenant Work City of Monticel1o Project No. 2004-18C WSB Project No. 1488-62 Dear Mayor and Council Members: . Please find enclosed the final Construction Pay Voucher No. 2 for the above-referenced project in the amount of $18,905.50. Pay Voucher No.2 does include payment for Change Order No.1 at this time. We recommend final payment subject to receipt of the following items: 1. Satisfactory Showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax. 2. Evidence in the fonn of an affidavit that all claims against the contractor by reasons of the contract have been fu11y paid or satisfactorily secured. 3. Consent of Surety to Final Payment certification from the contractor's surety. 4. Two-year maintenance bond. Please make payment in this amount to Northwest Asphalt, Inc. at your earliest convenience. Thank you. Sincerely, iJ:;;;71&;~ / fp PhiJIip A. Elkin, P.E. Project Manager 5~} -?_? cc: Rick Wolfsteller, City of Monticello Grant Boisner, Northwest Asphalt, Inc. Minneapolis I St. Cloud Equal Opportunity Employer Enclosures srb F:\WPWIM1488-621vo 2 fillltr cty.doc 01488-62 - Pay Vouchers 2 . A WS8 & .bsociales. /ttc. . Thursday, January 06, 2005 Owner: City of Monticello Date: 1/4/2005 505 Walnut St Monticello, MN 55362.1147 For Period: 10/30/2004 to 1/3/2005 Request No.: 2 & FINAL Contractor: Northwest Asphalt, Inc. 1451 Stagecoach Rd. Shakopee, MN 55379 Pay Vouchers Klein Farms Storm Sewer Outlet Client Contract No.: Project No.: 01488-62 Client Project No.: Project Summary 1 Original Contract Amount $222,831.77 2 Contract Changes - Addition $8,931.25 3 Contract Changes - Deduction $0.00 4 Revised Contract Amount $231,763.02 5 Value Completed to Date $208,416.31 6 Material on Hand $0.00 7 Amount Earned $208,416.31 8 Less Retainage $0.00 9 Subtotal $208,416.31 10 Less Amount Paid Previously $189,510.81 11 Liquidated Damages $0.00 12 AMOUNT DUE THIS PAY VOUCHERS NO.2 & FINAL $18,905.50 I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER. Recommended for Approval by: WSB ~/J)f!rt~'nc. Approved by Owner: City of Monticello ~~~~. - Specified Con ract Completion Date: Date: 1-.. l-tPS- S(" - 3Cf 1 of 3 01488-62 - Pay Vouchers 2 Thursday, January 06,2005 Project Material Status . Item Item Description Units Unit Price Contract Quantity Current Amount to No. Quantity to Date Quantity Date SCHEDULEA-PROPOSEDIMPROVEMENTS 1 2021.501 MOBILIZATION LUMP SUM $6,200.00 1 1 0 $6,200.00 2 2104.505 REMOVE BITUMINOUS PAVEMENT SQYD $2.80 680 271 0 $758.80 3 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) UN FT $4.00 125 120 0 $480.00 4 2104.521 SALVAGE PIPE SEWER UN FT $16.00 40 40 0 $640.00 5 2104.523 SALVAGE CONCRETE APRON EACH $150.00 1 1 0 $150.00 6 2105.522 SELECT GRANULAR BORROW (CV) CUYD $19.59 300 0 0 $0.00 7 2211.501 AGGREGATE BASE CLASS 5 MOD TON $16.15 400 110.5 0 $1,784.58 8 2331.508 TYPE 41 WEARING COURSE MIXTURE TON $62.50 82 33.23 0 $2,076.68 9 2331.516 TYPE 31 BITUMINOUS MIXTURE FOR BASE COURSE TON $61.00 123 25.11 0 $1.531.71 10 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $1.00 335 0 0 $0.00 11 2503.541 30' RC PIPE SEWER DESIGN 3006 CLASS III UN FT $33.50 1276 1173 0 $39.295.50 12 2503.541 30" RC PIPE SEWER DESIGN 3006 CLASS IV UN FT $47.00 291 390 0 $16,330.00 13 2503.541 30" RC PIPE SEWER DESIGN 3006 CLASS V UN FT $67.50 566 586 0 $39.555.00 14 2503.603 30" RC PIPE SEWER DESIGN 3006 CLASS V (UNDER POWERUNE) UN FT $67.50 500 500 0 $33,750.00 15 2503.571 INSTALL PIPE SEWER UN FT $20.00 40 40 0 $600.00 16 2503.573 INSTALL CONCRETE APRON EACH $270.00 1 1 0 $270.00 17 2503.602 CONNECT TO EXISTING STORM SEWER EACH $1,000.00 1 1 0 $1,000.00 16 2506.511 RECONSTRUCT SANITARY MANHOLES UN FT $100.00 10 0 0 $0.00 19 2504.601 LOWER WATER MAIN LUMP SUM $1.700.00 1 1 0 $1,700.00 20 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60.4020 UN FT $211.00 108.95 98.08 0 $20,694.88 21 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 2 EACH $5,177.00 1 1 0 $5.177 .00 22 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 3 EACH $4.815.00 1 1 0 $4,815.00 23 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 4 UN FT $194.32 25.56 25.58 0 $4,970.71 24 2506.516 CASTING ASSEMBLY EACH $250.00 8 8 0 $2,000.00 25 2563.601 TRAFFIC CONTROL LUMP SUM $2,500.00 1 1 0 $2,500.00 26 2573.502 SILT FENCE. TYPE HEAVY DUTY UN FT $2.00 2700 1115 0 $2,230.00 27 2575.501 SEEDING ACRE $892.50 2 6 0 $5,355.00 28 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) SOYD $2.73 250 0 0 $0.00 29 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQYD $0.95 3500 3600 0 $3,420.00 Totals For Section SCHEDULE A - PROPOSED IMPROVEMENTS: $199,485.05 Change Order 1 30 2511.502 RANDOM RIPRAP CLASS III TON $75.00 24.95 24.95 24.95 $1,871.25 31 2504.601 LOWER WATER MAIN LUMP SUM $1.825.00 1 1 1 $1,825.00 32 2503.511 36" RC PIPE SEWER CLASS III UN FT $77.00 16 16 16 $1,232.00 33 91192 STRUCTURAL CONCRETE BASE LUMP SUM $4,003.00 1 1 1 $4.003.00 Totals For Change Order 1: $8,931.25 Project Totals: $208,416.30 . . S G::) l.\b 2 of 3 U1488-62 - Pay Vouchers 2 Thursday, January 06, 2005 . Project Payment Status Owner: City of Monticello Client Project No.: Client Contract No.: Project No.: 01488-62 Contractor: Northwest Asphalt, Inc. C Ch ontract anaes No. Type Date Description Amount C01 Change Order 1/3/2005 Additional contract quantities. $8,931.25 Change Order Totals: $8,931.25 P S avment. ummarv No. From Date To Date Payment Total Retainage Per Total Completed Payment Payment Retainage 1 9/20/2004 1 0/29/2004 $189,510.81 $189,510.81 $9,974.25 $9,974.25 $199,485.06 2& 1 0/30/2004 1/3/2005 $18,905.50 $208,416.31 ($9,974.25) $0.00 $208,416.31 FINAL Payment Totals: $208,416.31 $0.00 $208,416.31 Project SumOOM'y Material On Hand: . Total Payment to Date: Total Retainage: Total Amount Earned: $0.00 $208,416.31 Original Contract: $0.00 Contract Changes: $208,416.31 Revised Contract: $222,831.77 $8,931.25 $231,763.02 5~ - ~.~ 1_ 30f3 . 5H. Acce t Feasibilit Re ort and Set Public Hearin Date for tbe Extension of Mcadow Oak A venoe from tbe Current Termini to CSAH 18 Ci of Monticello Pro' eet No. 2005-0SC} (WSB) Council Agenda - 1/24/05 A. REFERENCE AND BACKGROUND: Iocluded in your packet is a copy of the Feasibility Report for the extension of Mcadow Oak A venue from tbe current termini to CSAH 18. This project is included in tbe projects clements associated with the proposed CSAH 18/1-94 Interchange. Extending Meadow Oak Avenue to CSAH 18 through the Weinand property will provide a detour route when the CSAH J 8 bridge is reconstructed over J-94 for the proposed CSA!l18/1_ 94 [nterchange. This eX!cnsion will also provide alternative access to the Meadow Oaks neighborhood and the Resurrection Church. The construction of this roadway needs to be completed by September 2005, before work on the CSAH 18 Interchange commences. Right-of-way will need to be acquired from Weinand and the Resurrection Church property. The estimated project cost totals $666,720. The project is proposed to be funded through assessments to the adjacent benefiting properties and City funds. The Weinand property assessment is part of an overall agreement inclUding the interchange and future Chelsea Road construction. Weinand wil1 also dedicate the right- of-way for Meadow Oak A venue and complete the mass grading. . The Resurrection Church assessments are estimated and wil1 be negotiated with regard to aequi si tion of property lor CSAH 18 and Meadow Oak A venue. A lul1 review of the assessment program concepts for the entire project and this component wil1 be conducted at an upcoming workshop. The date of the workshop to be determined. B. AL TERNA TIVE ACTIONS: 1. Motion adopting a resolution accepting the FeasibiJity Report and ordering the public hearing on the improvements for February 14,2005. 2. Do not accept the Feasibility Report. C. STAFF RECOMMENDATION: It is the recommendation of the City Administrator and City staff to select Alternative No. I. O. SUPPORTING DA T A: Feasibility Report r'ldllllll.t;I"I!/'(lf!/'/!/ F\'lli"I.\/N/ill'-rll_'.Jtl5.,f(!/ L)J . . . 51. A. Council Agenda -" 1/24/05 Accept Feasibility Report and Set Public Hearim!: Date for the Extension of 7th Street from St. Hen's Church to CSAH 18 and Construction of Hi hland Wa from 71 Street to CSAH 75 (City of Monticello Proiect No. 2004-02C) (WSB) REFERENCE AND BACKGROUND: Included in your packet is a copy of the Feasibility Report addressing street and utility improvements for the extension of ill Street from its termination at St. Henry's Church to CSAH 18 and I lighland Way from ill Street to CSAH 75. These improvements are associated with the proposed CSAH 18/1-94 Interchange project. ill Street is identified as a collector route relieving traffic on CSAH 75 in the Monticello Transportation Plan. These proposed roadways are to be located within the Bondhus and Dahlheimer properties (proposed Monticello Retail Center) from St. Henry's Church to CSAlI 18. The roads will provide access for the proposed Ryan Development (Monticello Retail Development) on these two properties. The construction of Highland Way includes a crossing at the BNSF railway to CSAH 75. A traffic signal is proposed at the intersection ofCSAH 75 and Highland Way and is included with the project improvements. The estimated project cost totals $2,624,080. The project is proposed to be largely funded through special assessment agreements with Ryan Companies, the developer for the Monticello Retail Development. Trunk storm sewer costs are proposed to be funded by the City's trunk storm sewer fund. Project costs associated with the construction of the traffic signal at CSAH 75 and Highland Way are proposed to be funded through special assessments to the adjacent benefiting property owners and a request will be made to Wright County for a 50% contribution in accordance with their funding policy. The project schedule is dependent on coordination with BNSF Railroad on the crossing and phasing of the Monticello Retail Development. B. ALTERNATIVE ACTIONS: 1. Motion accepting the Feasibility Report and ordering the public hearing on the improvements for February 14,2005. 2. Do not accept the Feasibility Report. C. STAFF RECOMMENDATION: [t is the recommendation of the City Administrator and City staiTto select Alternative No.1. D. SlJPPORTING DATA: F easi bility Report q3 I,.' l,d0117Ig',mml/)/"i)(",](i05 ('()//m:il.''/;:elllll/L/lIJ/-~()115'1,1-.2-1-()5'-lh Street /-"l.tl.\'ihilil.l'-II!:! m5./Ii'!(" . . . Council Agenda - 1/24/05 SJ. Authorize the re aration of an Environmental Assessment WorksheetEA W the Southeast Interce tor/Bondhus Se ment Trunk Sanita of Monticello Proiect No. 2000-12C) (WSB) A. REFERENCE AND BACKGROUND: The Southeast Interceptor/Bondhus Segment trunk sanitary sewer extension includes the construction of a 36-ineh pipe from Chelsea Road across 1-94 along the Bondhus/Ryan Development property and connects to the existing sanitary sewer stub at CSAH 75. The average daily now in the pipe is anticipated to be 3,120,480 GPD, which will serve future development properties on the east and south sides of Monticello in additional to replacing the reservoir lift station. The final design of this project is underway. A part of the final design involves applying for a permit from the Minnesota Pollution Control Agency. The permit references Minnesota Rules 4410.4300, subpart 18, which requires an Environmental Assessment Worksheet (EA W) be completed for the construction of a municipal sewage collection system that results in an increase in the average daily now of 1,000,000 GPO or more. The 3,120,480 GPO exceeds this threshold, thus requiring an EA W be prepared. Since this is not a regular part of design services, we are attaching a scope of services, estimated additional cost, and schedule for completion of the EA W. This process is not expected to affect the overall schedule for completion of the construction. B. ALTERNATIVE ACTIONS: ] . Authorize the preparation of an EA W for the Southeast Interceptor project. 2. Do not authorize the preparation of an EA W at this time. C. STAFF RECOMMENDATION: It is the recommendation of the City Administrator and staff to select Alternative No.1. D. SUPPORTING llATA: Scope of Services, Cost Estimate, limeline J_\ "-\ I,.' \({'I\I'/IJ.:"I\t:(mlpl'()~.\.:!O()5 ('()IIlIdl ,.(~(,lld(fI.lal/__1(11I5\1_21_()5_St'H1.'r J-u'l Wllolllllllls-.\'Vd()c . ENVIRONMENTAL ASSESSMENT WORKSHEET FOR THE SOUTHEAST INTERCEPTOR I. SCOPE OF SERVICES Task 1 - Project Management / Meetings This task involves coordinating the activities of WSH Staf1 and City Staff and reviewing the information that is developed with appropriate City Staff and Council members. This task also includes one meeting with City Council to review the EA W. Task 2 - Collect Background Information Background information associated with the development ofthis site will be collected from a variety of sources including the City, previous EA W' s completed in the area, Minnesota Historical Society, Pollution Control Agency, the Department of Natural Resources, the County, and the Soil and Water Conservation District. This information will be reviewed and analyzed to address the environmental concerns of the project. . Task 3 - Identify Past Land U"e and Existing Cover Types Information from the City and agencies will be reviewed to determine past land uses within the site that may present environmental concerns such as soil contamination. The EA W completed for the Ryan site will be useful in completing this analysis. Any environmental impacts will be discussed within the EA W. The existing and proposed cover types will be determined based on a field visit, aerial photography, information from the developer, and the proposed development plans. Task 4 -Address Erosion and Sedimentation Control Measures The EA W will address erosion and sedimentation control measures to be taken during and after construction of the project. The amount of soil to be moved or excavated will also be discussed within the EA W. Task 5 - Evaluate Project Impact on Water U"e and Wastewater The project being reviewed is the extension of the sanitary sewer. This task will include providing analysis related to the impact of the sewer extension on the City's existing inffastructure, the estimated flows proposed within the system, and the impact on the surrounding area. This evaluation will be discussed in the EA W. Task 6 -Identify Impact on Public Infrastructure This task will include the analysis completed in Task 6 and address any other expanded public services that will be required as part of the project. Task 7 - Evaluation of Cumulative Impacts With the extension of the sanitary sewer, it is anticipated that development of the surrounding area would he likely. While the exact extent and impact of potential development in the surrounding area will not he part of the scope of this EA W, a discussion related to cumulative impacts that could occur as a result of tbe sewer extension will he discussed. . .5 J ~ L-\5 (., I.I.)IJI'IIIIWIII.\ IIId S('"il!g\",f)(/II'II,(;r(l.,.\i!l,\~i:I'I,LI('III.'1~'III!I.I!'\'"'fl'!!II"I/"i!!T /1//('/"1/('/ hk,\',()f.A'.)(j'J III SIII/'e',d", . . . H. HI. Task 8 - Submit EA Wand Respond to Comments The EA W will be provided to City Staff and City Council for review. WSB will distribute the FA W to the required agencies and EQB Monitor for the 30-day review. WSB will follow-up with the EA W review process and respond to comments generated by the public review process. Following completion of the review process, we will present the findings of the EA W to the Council and provide a recommendation relative to the need for an Environmental Impact Statement (EIS). This task includes one meeting with the City Council. COST I~STIMA TE The cost estimate to prepare the EA Was outlined above is estimated not to exceed $4,250. EA W TIMELINE TASK Data Collection and EA W Development Draft EA W Completion Date Submit EA W to EQB Monitor City Council Packet Deadline City Council Reviews EA W EA W Comment Period Respond to Comments City Council Packet Deadline City Council Determines need f()f EIS Decision Noticed in EQR Monitor PROPOSED TIMELINE Through February 7, 2005 February 7, 2005 February 7, 2005 February 10, 2005 February 14, 2005 February 14 - March 16,2005 March 16 - March 2] , 2005 March 24, 2005 March 28, 2005 April ] 1, 2005 5J - 1...\ ("~" (':'./JUI'III1I1'I'II.\ 11111/ ,\'.'Ilint;\'\/)IIII'!I,(if'il,\.\'illger\/,,)j",d ,\i.'lIll1g,I,"/~.III!,'!!"IIIT 11I11'!"Iwl Fi/c,I(II.I\.:}fl'i/'.'. I"......I'U!>/' III!( . . . IV. OVERALL PROJECT TIMELINE Council Accepts Feasibility Report. ............................ ................ .......... December 13, 2004 Council Authorizes preparation of Plans and Spec................................ December 13,2004 Private Utility Coordination Meeting ...................................... Week of January 10tl\ 2005 Council Reviews EA W ...........................................................................February 14,2005 EA W Comment Period ..... ................................. .................. February 14 _ March 16, 2005 Council Approves Plans and Specifications ............................................... March 28, 2005 Receive Bids ........... ................. ...... ..................... .................. ................. ....... April 22, 2005 A ward Contract ............................................................................................. April 25, 2005 Begin Construction .......................................................................................... May 2, 2005 Construction Complete on the North side of [ntcrstate 94 ..................................July,2005 Construction Complete on the South side ofInterstate 94 ............................October,2005 5::)" - {,\"J ljli',\",()I.f.....WI.l<,'II:~il!r'"drl( . 5K. Consideration of a of Review . (R W) City Council Agenda - 1/24/05 the date of Wednesda A ril13 2005 for annual Board A. REFERENCE AND BACKGROlJND: The Wright County Assessor's olJiee has scheduled Wednesday, Aprill3, 2005 at 7 p.m. as the date f(Jr the Monticello annual Board of Review. If this date is not acceptable to the Council, we need to let the County Assessor know as soon as possible. B. ALTERNATIVE ACTIONS: I. Approve setting Wednesday, April 13,2005 at 7 p.m. as the date for the 2003 Board of Review. 2. If this date is not acceptable, the Council should suggest an alternate date or starting times. C. SlJPPORTING DATA: . Letter fI"Om Wright County Assessor - - ("I l. \ !) . v~'TY t::Jk f.J()~ ~ ,.., Z I .;.t~ m ~1$. _ ! --z, 4'" 1656 Gregory A. Kramber Wriglit (Tounty Assessor Wright Counf:)I Government Center /0 2nd Street NW, Room 240 Bl{/j{do, MN 553/3-//83 Phone: (763) 682-7367/ (763) 682-7368/1-800-367-3667 FAX: (763) 682-6178 January 13, 2005 City of Monticello 505 Walnut Street Ste 1 Monticello MN 55362 it ,- RE: 2005 Local Board of Review Dear City of Monticello: Minnesota Law requires that I, as County Assessor, set the date for your Local Board of Appeal and Equalization Meeting. The 2005 Local Board of Review and Equalization Meeting has been tentatively set for Wednesday, April 13 at 7:00 p.m. If this date must be changed, please contact . Randy DesMarais at 763-682-7366 or 1-800-362-3667 ext. 7366 prior to February 15, 2005. Currently, some of the cities and townships in Wright County hold their meetings with a starting time of either 9:00 a.m., 1 :00 p.m. or 3:00 p.m. If your members are interested in stmiing the meeting earlier or later than your tentatively scheduled time, please contact Randy. Due to the length of some ofthe meetings, it maybe worthwhile to consider a stmiing time of6:30 p.m., 7:00 p.m. or earli er. As there must be a quorum, notifying your members with a request that they mark their calendars would be appreciated. More infol1nation, including a summm-y ofthe duties and responsibilities of the Local Board of Appeal and Equalization, will be provided at a later date. If your members have any questions or concerns, please feel free to contact me. ir erel; lL Gregory A. Kramber Wright County Assessor . !;~ --- '-\~ Council Agenda - 1/24/05 . 7. Conduct a Public Hearine for the Environmental Assessment ree:ardine: the Interchanee on 1-94 at CSAH 18 (WSB) A. REFERENCE AND BACKGROUND: The City of Monticello is the proposer of the Interchangc on 1-94 at CSAH 18. In this role, the City is responsible to conduct a public hearing on the Environmental Assessmcnt/Environmental Assessment Worksheet. Once commcnts are reccived, Mn/DO'f will take action and publish the Findings of Fact, Finding of No Significant Impacts, and Ncgative Declaration. B. ACTIONS: Conduct a public hearing for the Environmental Assessment/Environmental Assessment Worksheet regarding the Interchange on 1-94 at CSAH 18 at 7:00 pm as published in legal notices. No other action is necessary. C. SUPPORTING DATA: Environmental Assessment/Environmental Assessment Worksheet will be available at the public hearing. . . ..- :)C . . . Counci I Agenda - 1/24/05 8. Public Hearin1!-Consideration of a resolution adootin1! proposed assessment roll for delinQuent utilitv bills and certification of assessment roll to County Auditor. (R W) A. REFERENCE AND BACKGROlJND: The City Council is again asked to adopt an assessment roll for uti lity billing accounts which afe delinquent 111-ore than 60 days and to certify the assessment roll to the County Auditor for collection on next year's real estate taxes. The delinquent utility accounts that are included with the agenda arc accounts that are at least 60 days past due and include all new delinquents from the last time we certified them. In addition to the delinquent amount, the Council also previously approved the establishment of an administrative fec of $50 per account that is added to each delinquent assessment. The amounts shown on the enclosed delinquent utilities list include the additional $50 administration fee for the preparation of the assessment roll. It is recommended that the delinquent accounts be put on an assessment roll for certification at an interest rate of 6% as allowed by state statute. As in the past, if any accounts are paid within 30 days after the adoption of the assessment roll, they can be paid without the additional interest. After 30 days, payments will be charged interest. B. ALTERNATIVE ACTIONS: 1. Adopt the assessment roll for the delinquent charges as presented. 2. Based on public hearing input, adjust the assessment roll as required. C. STAFF RECOMMENDATION: It is staiT recommendation that the Council adopt the assessment roll as presented. All of the accounts are at least 60 days past due and have been given proper notice of this assessment hearing and ample opportunity to pay the accounts in full. All utility accounts were notified that there would be an additional $50 administrative fee attached to each outstanding balance if the account was not paid by 4:30 p.m. on January 4,2005. D. SUPPORTING DATA: . Copy of resolution adopting assessment roll . Complete I isting of delinquent accounts to be certified. 51 . . . CITY OF MONTICELLO RI~SOLUTION NO. 2005-5 RESOLUTION ADOPTING ASSESSMENT n.OLL FOR DELINQUENT UTILITY ACCOlJNTS THIRD QUARTER 2004 WI-II"!.'REAS, pursuant to proper notice duly given as required by law, the Couneij has met and heard and passed upon all objections to the proposed assessment for delinquent utility account charges, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: ] . Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessments against the parcels named herein, and each tract of land therein included is hercby found to be benefitted by the assessment levied against it. 2. Such assessment shall be payable in one (]) annual installment payable on or before the first Monday in January 2006 and shall bear interest at the rate of 6 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31,2006. 3. The owner of the property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution. 4. The City Administrator shall forthwith transmit a certified duplicate of this assessment roll to the county auditor to be extended on the proper tax list of the county, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council this 24th day of January, 2005. ATTEST: Clint Herbst. Mayor Rick Wolfstellcr, City Administrator 3-5.)- \;4 \'::, G'. '-" ,.' cc-r: G::J 7, .'..,. \ ,.1" ..' :~I, "~ . 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Iv " ... . . . . . . . . . . . . . . . . . ~ ~ ~ N ~ ~ ~ ~ 0 0 . W ~ ~ 0 W 0 ~ ~ ~ ~ o~~wornom~~w~~.~~~~~~~ C> .... ..... C> '" ;;- > '" ~ >-' C> .. w C> :s w " '" .. ~ " .g ~ ~ " " ..~ 2 II> i " " ~ ~ !-' ~2 ~- " ~t'T ~ " '" ~ ~Iv " 0 " " " Iv C> C> ... o S ~ ~ ~ ~ m ~ ~ "'" .. C> " " ~ 1'j :;: ~ ~ '" " ~ ~ ~ tJ 0'" .. C> " II> ,,'" .. C> " " " .... .. Iv ';i C> 9~ .. rt " " '!iJ . . Counci I Agenda -1/24/05 9. Consideration of ado tin a reement between Cit of Monticello Swan River Montessori Charter School and SCRS Buildine Company relatine to transfer of land and buildin!! to SCRS Buildin!! Company. A. REFERENCE AND BACKGROUND: As you recall at the previous meeting the City Council acted to approve a letter of intent outlining terms and conditions associated with transferring land and building to the SCRS Building COIl1pany which in turn will lease the space to Swan River Montessori School. The direction at that time was to work on development offormal agreements. A draft of the agreement has been prepared by the City Attorney with input from Swan River and is attached for your review. City Attorney, Tom Scott and legal representation from Swan River have worked hard to put this agreement together in time for placement in the Council packet. Please note that it will likely continue to be "fine tuned" through Monday. Council is asked to review the document and consider approval. To the best of my knowledge the agreement covers terms outlined in the letter of intent. Please note that a few additional provisions are in the agreement that were not contemplated at the time of approval of the letter of intent. Also, a number of the exhibits to the agreement remain under development and will not be available until the meeting on Monday. B. AL TERNA TIVE ACTIONS: I. Motion to approve the agreement between the City of Monticello, Swan River Montessori Charter School and SCRS Building Company. Motion contingent on finalization of exhibits to the agreement and contingent on final review and approval by the City Attorney. It is my understanding that Swan River is supportive of the agreement. 2. Motion to deny approval of the agreement between the City of Monticello, Swan River Montessori Charter School and SCRS Building Company. 3. Motion to table the matter. Council should select this option if you would like to see the final document along with all exhibits priOl.to approval. C. STAFF RECOMMENDATION: Staff recommends alternative I. Please note that Some staff members have not had a chance to look at the agreement so there is some chance that additional input might result in modifications to the current draft. Any modifications will be spelled out at the meeting on Monday. D. SlJPI)ORTING DATA: Copy ofthe Agreement. 5' . . . AGREEMENT THIS AGREEMENT made this _ day of ,2005, by and between the City of Monticello, a Minnesota municipal corporation ("City"), Swan River Montessori Charter School, a Minnesota non-profit corporation ("School"), and SCRS Building Company, a Minnesota non-profit corporation ("Building Company"). RECIT ALS WHEREAS, City is the owner of certain real property approximately 24,000 square teet in size located at 500 Maple Street (the "Property") upon which is located a building that was formerly a Methodist Church ("church building"). WHEREAS, in 2004, the church building was moved to the Property from other property owned by Sunny Fresh Foods, Inc. which was expanding its facility. WHEREAS, Sunny Fresh conveyed its interest in the church building to the City and also donated $200,000.00 to the City for various costs to be incurred by the City in relocating the church to its current location. 116226 ~ - S1l . . ..... ..... WHEREAS, the 2004 relocation of the church building to the Property and donation of the $200,000.00 was accomplished at a time when the City, the School, and Sunny Fresh were contemplating that the end use of the church building would be for the Swan River Montessori School. WHEREAS, the School is a Minnesota non-profit corporation that was f(mned f(x the purpose of operating a charter school intended to be located at 500 Maple Street in Monticello, Minnesota. WHEREAS, the Building Company is a Minnesota non-profit corporation which was formed to own the Property upon which is located the church building and upon which will be constructed the school addition to the church building. WHEREAS, the renovated church building and classroom addition will house the Montessori School pursuant to a lease between the Building Company and the School. WHEREAS, the School will lease facilities and purchase memberships in the City's adjoining Community Center for use as part of its school curriculum. WHEREAS, the City will have the right to use the church building, bathrooms and other shared facilities that will be constructed as part of the school addition during non-school times. The City will make the church building and shared facilities available for rental to thc general public for a wide variety of public and private events, either separately or in conjunction with related uses of the Community Center. WHEREAS, the Building Company will renovate the church building, and construct the school addition and make other site improvements at an estimated cost of $1.6 million ("the Project"). The City will pay $375,000.00 toward the cost of renovating the church building, constructing bathrooms and other facilities necessary for its future shared long term joint use by 11(,226 2 C\- 5,\ . . . the School and City. The Property together with the church building, school addition and all other site improvements is referred to as the "Premises." WHEREAS, the City Council has determined that the expenditure of public funds relating to the City and School's joint use of the renovated church building and shared facilities, combined with the School's long-term lease of the City's Community Center facilities, is appropriate and will accomplish the following public purposes: a. eliminate the City's responsibility for renovation and ongoing maintenance and upkeep costs associated with continued ownership of the church building; b. enables the City to retain the long-term use of the church building and shared facilities for public uses and rental to groups and individuals during non-school hours and days; c. increase revenue generated by the Community Center through the facility lease and membership agreement with the School; and d. stimulate economic activity in the City's downtown area. WHEREAS, the City is expending funds and incurring risk by subordinating its interest in the real estate. In recognition thereof, this Agreement provides for the reconveyance of the Premises, including all improvements, to the City if the School ceases operation on the Premises. NOW, THEREFORE, the parties agree as follows: 1. Contract for Deed. City will convey to the Building Company all right, title and interest in and to the Property and to the church building pursuant to a contract for deed in the amount of Two Hundred Thousand and Noll 00 ($200,000.00) Dollars, payable in equal monthly payments amortized over 20 years at six percent (6%) interest per annum. A copy of the contract liJr deed is attached hereto as Exhibit "A". 2. "As Is" Conveyance of Property and Church Building. The church building is conveyed on an "as is" basis. The City disclaims any and all warranties, express or implied, 116226 q - CoO ., .J . regarding the church building, including, but not limited to, its physical condition, and makes no warranty or merchantability or fitness of the church building for any particular purpose, express or implied as existing as of the effective date of this Agreement and at closing. The Building Company and School release City from any and all claims at law or equity regarding the church building and its physical condition, merchantability, or fitness for any particular purpose. Building Company accepts the Property in an "as is" condition, with all the fuults, defects and deficiencies, including the Property's environmental and geotechnical condition. 3. Conditions of Closing. The City's obligation to close on this Agreement is subject to the following conditions: 3.1 City's approval of the construction plans for the Project to insure compliance with the terms of this Agreement; . 3.2 Building Company obtaining a commitment for construction and permanent financing of the Project in a form satisfactory to the City; '"' '"' .J..J. City's approval of the lease agreement between the Building Company and School and the Building Company. 'rhe lease provisions shall not conflict with or interfere with the exercise of any rights of the City created by this Agreement. 3.4 City obtaining any necessary consent or conveyance from the Minnesota State Armory Commission. 4. Closing. Closing will take place on_ , or such other date agreed to by the parties. 5. Possession. City will deliver possession of the Property and church building on the date of closing. 6. Recording Costs. City will pay the cost of recording all documents necessary to place record title in the condition warranted by City in this Agreement. 7. City's Title Evidence and Title Insurance. City will, as soon as possible after the . Contract Date, furnish to Building Company a Commitment for Title Insurance including proper 116226 4 ~- ~.\ . searches covering bankruptcies and state and federal judgments, rederal court judgment liens in favor of the U.S., liens, and levied and pending special assessments. Building Company will pay the premium for the title policy. 8. Building Company's Title Ohjections. Building Company shall have tcn (10) business days after receipt of the Title Commitment to provide City with a copy of the Commitment and written objections. Building Company shall be deemed to have waived any title objections not made within the I O-day period above, except that this shall not operate as a waiver of City's covenant to deliver the Contract for Deed. 9. Title Corrections and Title Remedies. City shall have sixty (60) days from receipt of Building Company's written title objections to use commercially reasonable efforts to make title marketable. Upon receipt of Building Company's title objections, City shall, within ten (10) . business days, notify Building Company of City's intention to attempt to make title marketable within the 60-day period. Liens or encumbrances ror liquidated amounts that can be released by payment or escrow from proceeds of closing shall not delay the closing. City's attempted cure of the defects by City shall be reasonable, diligent and prompt. Pending correction of title, all payments required herein and the Closing shall be postponed. 9.1 If notice is given and City makes title marketable, then upon presentation to Building Company and proposed lender of documentation establishing that title has been made marketable, and if not objected to in the same time and manner as the original title objections, the closing shall take place within ten (10) business days or on the scheduled Closing Date, whichever is later. 9.2 If notice is given and City proceeds in good faith to make title marketable but the 60-day period expires without title being made marketable, Building Company may declare this Agreement void by notice to City, neither party shall be liable riJr damages hereunder to the other, and any earnest money shall be refunded to Building Company. If City does not give notice of intention to make title markctable, or if noticc is given but the 60~day period expires without title being made marketable, Building Company's exclusive remedy is rescission of this Agreement by notice as 9.3 ...... ........ 116226 5 ct ~ Co (). . provided herein, in which case any earnest money paid shall be rcfunded to Building Company. If title is marketable, or is made marketable as provided herein, and Building Company defaults in any of the agreements herein, City's exclusive remedy is to cancel this contract as provided by statute and retain all payments made hereunder as liquidated damages. 9.5 (ftitle is marketable, or is made marketable as provided herein, and City defaults in any of the agreements herein, Builder Company's exclusive remedy is rescission of this Agreement by notice as provided herein, in which case any earnest money paid shall be refunded to Building Company. 9.4 10. Subordination of Vendor's Interest in Contract for Deed. City will subordinate its interest in the Premises under the Contract for Deed and this Agreement to the lien of any lender to the Building Company in an amount not to exceed $1.3 million that is necessary to complete the Project and obtain the initial permanent financing for the Project. The permanent financing shall not contain any prepayment penalty. The City's rights under this Agreement and . the Contract for Deed shall not be subordinated to any lease to the School or other entity and any such lessee shall hold its interest subject to the rights of the City under this Agreement and the Contract for Deed. Building Company shall abide by all terms and conditions of the construction and permanent financing. 11. City Payment at Closing. At closing of this Agreement, the City shall pay $375,000.00 to be used exclusively for funding of the Project. The funds shall be deposited with a title insurance company in accordance with a Disbursing Agreement in a form mutually agreed to by the City and Building Company. 12. Sunny Fresh Grant. Any remaining Sunny Fresh funds (estimated at $25,000.00) from its original $200,000.00 grant shall be utilized solely for the Project as approved by Sunny Fresh and the Building Company. 11622(, 6 C\-to3 . 13. Cit Use of Renovated Church Buildin 1 and Other Shared Facilities. The Building Company and City agree to the following relating to the use of the renovated church building and other shared facilities: 13.1 Building Company will complete the Project in accordance with plans and specifications approved by the City, which will include for the benefit of use by the City the 10llowing "shared facilities": a. Renovated church building; b. Bathrooms (multi-stall); c. Multi-purpose room, also known as "bride's room"; d. Limited kitchen facilities, including at minimum a sink area, institutional dishwasher, and countertops; e. Furniture, consisting of tables and chairs allowing f(Jr multi-function use; f. Storage facilities for furniture and coats; and . g. Handicap accessible ramp(s) to gain access to the church building. 13.2 Building Company hereby grants to the City a lease interest in and to the renovated church building and other shared facilities for a period of ninety~nine (99) years commencing September 1, 2005, during the days and times set forth in Section 13.3 herein. The City shall have the right to use the church building and shared facilities f()r its own use or as a rental facility for private groups, individuals or other public entities. 13.3 The church building and other shared facilities will be available for full Use by the City during the following times and with the following provisions: a. Weekdays (during school year) 6:00 P.M. through 1 :00 A.M.; b. Weekdays - Summer (when School is not in session) - full use; c. Wcekends - year round - full use; d. School is granted use of church building at no charge up to 10 times per year 1c)r school related events; e. City statl schedules use of rental space. School will schedule its use through City sta1f; . 116226 7 q-CoL\ . f. City provides custodian to clean up after its use of facility. Alternatively, at City's option, Building Company agrees to provide cleanup for a flat fee per meeting; g. City to be responsible for all damage beyond normal wear and tear to the building and/or property during events under control of the City; and h. Revenue from City's rental of the church building and other shared facilities shall be the exclusive income of the City. 13.4 Building Company shaIl during the term of this Agreement at its expense, maintain and keep the Premises in good repair (including any necessary capital improvements). Building Company shall be responsible for all snow removal on the premises except as specifically provided for in the cross-parking easement set forth in Section 18 herein. 13.5 Building Company is responsible for providing and paying for all utility services, including, but not limited to, heating, air conditioning, water and sewer services, gas and electric. 14. School's Community Center Memberships and Facilities Lease. As additional . consideration for the City's payment of City funds, subordination of the City's interest in the Premises to the first mortgage and other obligations incurred herein, the School and City hereby enter into the following agreement relating to the use of the City Community Center: . 14.1 For each school year (July I - June 30 fiscal year) commencing on July 1,2005 and continuing through the term of this Agreement, the School shall purchase individual Community Center memberships for its students, teachers or staiT (allocated at the School's sole discretion) for not less than $25,000 in annual membership fees. The School, at its discretion, may pay for said membership fees either in a lump sum payment of$25,000 at the beginning of the school year or in equal monthly payments of$2,083.33 commencing July 1,2005. In no event shall the School pay less than $25,000 per year. The rate per membership shall be the same as required for memberships sold by the Community Center to the public according to any diiTerentiations by age or degree of use that the Community Center reasonably establishes. The annual membership fees shall be increased by the percentage increase, if any, in General Education Aid to the School (see Minn.Stat. SiI26C.13, and S 12SC.20) (or any equivalent state or federal aid) or the percentage increase, if any, in cost of memberships established by the City, whichever is less. For the fiscal year July 1,2004 - June 20, 2005, General Revenue Aid is $4,601.00 per student. The base amount for calculations under this paragraph shall be the comparable amount paid for school fiscal year 116226 8 q...bS . 2005-2006. Attached hereto as Exhibit __ is thc schedule of Community Centcr membership cost at the date of this Agreemcnt which shall bc the base amount for calculation under this paragraph. 14.2 In addition to and separate ii'om the mcmbcrships described in Paragraph 14.1, for each school year (July 1 - June 30) commencing on July 1,2005 and continuing through the term of this Agreement, the City hereby rents Community Center space to the School fl.}r the following uses: (a) Gymnasium Usage: 174 school days, 2 hours a day between the hours of 10:00 a.m. and 2:00 p.m. Hours can be moved or added to other days, but cannot be combined to more than 3 hours/day; (b) Climbing Wall: I day/week (2 hours), 15 students/day for 33 weeks between the hours of 10:00 a.m. and 2:00 p.m.; and (c) Pool Use: 5 days/week, 30 students/day for 33 weeks between the hours of 10:00 a.m. and 2:00 p.m. . The School shall pay rent in the amount of $25,000.00 per year commcncing July 1, 2005. The School may at its discrction pay the rental in a lump sum at the beginning of the School year or in equal monthly payments 01'$2,083.33 commencing July 1,2005. The payment shall be a minimum payment regardless of the amount of actual use by the School unless and except for circumstances when, in any year, space is not available to the School because the Community Center has committed it to a third party. In that event, the parties shall meet and confer and made adjustments in the next year's payment to reflect the excess cost paid in the previous year. Nothing in this provision shall prevent the School and City from contracting for additional School use in the Community Center. The rent shall increase annually by any percentage increase in Building Lease Aid as that term is defined in Minn.Stat. ~ 124D.1I Subd.4 or any equivalent state or federal aid that may in the future substitute in whole or part for Building Lease Aid. 14.3 Nothing herein shall limit the City in determining its method of management of the Community Center. Should the City at any point during the term of this Agreement sell or assign the Community Center facilities to another entity, whether public or private, for profit or non-profit, this Section 14 may be terminated or assigned to the new entity at the City's sole discretion. IS. Default and Revesting of Title in City. In addition to any and a11 other rights the City has at law or equity, if the Building Company defaults under the terms of its lirst mortgage or the School ceases operation on the Premises befl.}re the mortgage is satisfied and the default is 1/(,226 9 q-ColtJ . . . not remedied within thirty (30) days of written notice by City to the Building Company, the City shall have the right to re-enter and take possession of the Premises and to terminate (and revest in the City) the estate conveyed by the Contract fix Deed to the Building Company, it being the intent of this provision, together with other provision of the Agreement, that the conveyance of the Premises to the Building Company shall be made upon, and that the Contract for Deed shall contain a condition subsequent to the effect that in the event ora def~mlt on the part of the Building Company and flilure on the part of the Building Company to remedy such del~mlt, the City at its option may declare a termination in lavor of the City of the title, and of all the rights 'Uld interests in and to the Premises conveyed to the Building Company, and that such title and all rights ffild interests of the Building Company, and any assigns or successors in interest to and in the Premises, shall revert to the City. 16. City's Rights After Mortgage is Satisfied. As part of the overall consideration f()r the City's undertaking in this Agreement, the Building Company agrees that after the first mortgage has been satisfied, if the School ceases operations on the Premises, the Building Company shall convey marketable title to the City by warranty deed within sixty (60) days of written demand by the City. The City's right to demand reconveyance shall terminate one (1) year alter the School ceases operation on the Premises. 17. Repurchase of Premises by City. The City may at any time during the term of this Agreement, at its sole discretion and upon giving one hundred eighty (180) days written notice to the Building Company, purchase the Premises from the Building Company at fair market value agreed to by both parties provided that the City is able to provide the Building Company a suitable building within the Monticello School District or another property allowing for the construction of a suitable building to house the School. If the parties cannot agree to the fair 116226 q- Co ( 10 . . . market value of the Premises, the Building Company and City shall each appoint an appraiser who shall in turn appoint a third appraiser to consider the parties' appraisals and determine the fair market value. A suitable building or property must provide comparable facilities. 18. Cross Parking Easement. The City and Building Company agree to the Cross Parking Easement attached hereto as Exhibit __' 19. No Assignment. Neither the School nor Building Company shall assign or sublease any interest created hereunder to any third party without the prior written consent of the City. However, in the event that Minnesota law permits the School to itself own the Premises, the City may not object and shall cooperate in all reasonable ways to permit such a change in ownership provided that the City's interest under this Agreement is not adversely affected. 20. Insurance, Indemnification. 20. I Liability. Each Party shall be free from liability and claims fCJr damages by reason of injuries occurring on or after the date of this Contract to any person or persons or property while on or about the Property arising from the actions by the other.. Each shall defend and indemnify the other from all liability, loss, cost and obligations, including reasonable attorneys' fees, on account of or arising out of any such injuries. 20.2 Liability Insurance. To the extent permitted by Minnesota law, Parties at their own expense shall secure liability insurance for their own activities on the property or activities conducted by third parties using the Property with either's parties' consent Each shall name the other as an additional insured on any such policies. 20.3 Insurance Generally. The insurance which Parties' are required to procure and maintain shall be issued by a qualified Minnesota local government insurance pooling entity or by an insurance company or companies licensed to do business in the State of Minnesota. The insurance shall be maintained by each Party at all times while any amount remains unpaid under this Contract. The insurance policies shall provide for not less than ten (l0) days' written notice to the other Party bel()re cancellation, non-renewal, termination or change in coverage. Each Party shall deliver to the other a duplicate original or certificate of sLlch insurance policy or policies. 116226 II q-lo~ . . ~ ..., 21. Notices. Notices required by this Agreement shall be addressed as li)llows: To School: Swan River Montessori Charter School To Building Company: SCRS Building Company To City: City of Monticello 505 Walnut Street, Suite 1 Monticello, Minnesota 55362 22. Recording. This Agreement shall be recorded against the Property and run with the land lor the term of this Agreement. The terms and conditions of this Agreement shall survive the closing and shall not merge with the Contract lor Deed or suhsequent Warranty Deed. 23. Term of Agreement. The term of this Agreement is for twenty (20) years until June 30, 2025, or the final payment under the terms of the Contract for Deed, whichever occurs last except as to the following provisions which shall continue thereafter: (a) the City's lease interest created by Section 13; (b) the City's rights pursuant to Section 15 herein, to a revesting of title; (c) the City's right s pursuant to Section 16 herein to demand reconveyance; (d) the City's repurchase rights pursuant to Paragraph 17 herein; and (e) the Cross Parking Easement pursuant to Section 18. 24. Entire Agreement. This Agreement contains the entire understanding and agreement of the parties hereto and shall not be modified in any manner except by an instrument in writing executed by both parties. In the event that any term, covenant or condition herein contained is held to be invalid or void by any court of competent jurisdiction, the invalidity of 116226 12 q-b'i . . such term, covenant or condition shall in no way affect any other term, covenant or condition herein contained. CITY OF MONTICELLO By: Clint Herbst, Mayor 8y: Rick Wolfsteller, City Administrator SWAN RIVER MONTESSORI CHARTER SCHOOL By: Its: SCRS BUILDING COMPANY By: Its: STA TE OF MINNESOTA ) ) ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this __ day of --_,_~, 2005, by Clint Herbst and by Rick Wolfsteller, respectively the Mayor and City Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 116226 13 ct- ~ 0 . . . STATE OF MINNESOTA ) ) ss. ) COUNTY OF The foregoing instrument was acknowledged before me this ___ day of __~_--_' 2005, by __--------- the ---------- of Swan River Montessori Charter School, a Minnesota non-profit corporation, on behalf of said corporation. ~-,.-,.,----,-,._-"_.,-"_.,._- Notary Public STATE OF MINNESOTA ) ) ss. ) COUNTY OF The foregoing instrument was acknowledged before me this __ day of ______-' 2005, by _ the . of SCRS Building Company, a Minnesota non-profit corporation, on behalf of said corporation. Notary Public THIS INSTRlJMENT DRAFTED By: CAMPBELL KNUTSON, P.A. pf'(~fessional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 TMS/cjh 116226 14 q- 'l Council Agenda - 1/24/05 . 10. Consider entcrin2 into a Master Contract with Mn/DOT (WSB) A. REFERENCE AND BACKGROUND: The City of Monticello has entered into an agreement with WSB to design and generate construction documents for the 1-94 Interchange at CSAII 18. WSB is working with City staff, Mn/DOT, and Wright County collaboratively to expedite the design approval required for the project. Based on negotiations conducted by WSB with Mn/DOT staft~ Mn/DOT has agreed to increase their share of the cost participation for the CSAH 18/1-94 Interchange Project for the construction cost participation and to share in the expense of the design work with the City. Mn/DOT had previously only committed to provide funds for construction cost, right-of-way acquisition, and construction services. The Master Contract under consideration has been drafted by Mn/DOT and will serve as a Partnership Agreement between the City and Mn/DOT and will allow the City and Mn/DOT to enter into work order contracts approved by the City Administrator. The first Work Order to follow the Master Contract will allow the City Administrator to negotiate work orders with Mn/DOT for Mn/DOT payment of up to $250,000 for design-related services payable upon successful completion of the CSAH 18 interchange. . For the CSAH 18/1-94 Interchange Project, the work order negotiated by WSB and drafted by Mn/DOT covers only the Final Design Services. A separate Cooperative Agreement will be negotiated to establish the construction cost and right-of-way acquisition participation between the City, Mn/DOT, and Wright County in accordance with previous letters of agreement. 'fhe Final Design of CSAH 18 Interchange at 1-94 Work Order contains language modifying the speci fic language in the Master Contract in part 1.1 Term of Contract, Effective Date. The Work Order language will take precedence over the Master Contract language and is in italic type below. Article J Term of Work Order Contmet: 1./ Path B definition: fath B - Engineering Services. The Local Government }Fill provide its own or contracted personnel to perform professional/technical services as requested by Mn/DOT All services require Local Government's own or contracted personnel with sufficient skills, training, expertise or certification to perform such work. ,)'ervices provided under a Path B work order include, hut are not limited to, recommendations/reportsforfoundations, pavement rehabilitation or environmental documentation, surveying, right qf}Fay acquisition including relocation assistance but excluding use of eminent domain, geOlnetric layouts, orfinal construction plans. /.2 Etlective date: lhis Work Order ('ontract will be eflective on the date that all required sixnatures are obtained hy State, pursuant to A1innesota Statutes Section /6C.05, suhdivision 2. . /'" ,t. "I (; ,.... 'r-... .-- S V C'-^"'- c D/~ u ( F\J\ rJ \,:,><'l .". _.. ~ '" ! .., - . ( ~'7"l ~.g) ) ) . 0 1+ U I. &' A-VrS''-'' ('":\J)()( 'f ',\/1-"- !',J), IH ,\ ..f.(iR( !'J.( )(". f/},'- f\ll'III/",!)5!!1 J,\' l'II/"III"l"I'l1i/' .lgr('('I!lmi/. t,l'I'mlii,dr)( l~ . . . Council Agenda - 1/24/05 1.3 Expiration date: This Work Order Contrac! will expire on 12/31/2005 or when all obligations have been sati4lxtorily/it(filled. whichever occurs/irst. 1. 4 Exhibits: Exhihits fAlthrough IE] are attached and inCOl]JOrated into this Work Order Contract. B. AL TERNA TIVF: ACTIONS: 1. Execute resolution entering the City of Monticello into the Attached Master Contract with Mn/D01'. if S ~ 2. Conditionally authorize execution of resolution pending City Administrator approval of Final Design or CSAII 18 Interchange at 1-94 Work Order. 3. Do not execute attached resolution. C. STAFF RECOMMENDATION: It is the recommendation of the City Administrator and City Engineer to select Alternative No. I. D. SUPPORTING DATA: State of Minnesota Professional and Technical Services Master Contract c-- (j 1\-, \,f) I) ." J u ~ ~ ) v -...s' J.. ) .~ ~ ...... v ] <i ~ <-0 "\5 ("',/)/)(", ',\tr..f".IUI/'.\' /.(iN(!If.( J{' 1I..,'-.J',hlllf!\050/ f....' }'dr/lIl'r,II/II" I,!!I"I'I'/!I<'llll.lg"'lldll,diw . MnlDOT Contract Number ---"- CFMS Contract No. T-Number STATE OF MINNESOTA PROFESSIONAL AND TECHNICAL SERVICES MASTER CONTRACT This master contract is between the State of Minnesota, acting through its Commissioner of Transportation hereinafter referred to as the "State" and City of Monticello, 505 Walnut Avenue acting through it's City Council, hereinafter referred to as the "Local Government". Recitals I. The parties are authorized to enter into this agreement pursuant to Minnesota Statutes S9 15.061,47 I .59 and 174.02. 2. Minnesota Statutes Section 161.20, subdivision 2 authorizes the Commissioner of Transpor1ation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. 3. Minnesota Statutes Section 161.39, subdivision 1, authorizes another road authority to provide technical and engineering advice, assistance and supervision, and to make surveys and prepare plans for the construction or reconstruction of Trunk Highways when requested by the Commissioner of Transpor1ation. 4. The State wishes to occasionally enter into work order contracts with the Local Governmcnt to perform certain work for the State, which the parties agree will enhance the efficiency of delivering governmental services at alllevcls. 5. . Subsequent to the execution of this master contract, the parties may cnter into work order contracts whereby the Local Government will perform professional/technical and/or non professional/technical services related to the maintenance, rcpair, design, and construction of state trunk highways within the Local Government's territorial bOLlndaries. Thc services will be in accordance with one of the "paths" identified below under scope of work. 6. The Local Government rcpresents that it is duly qualified and agrees to perform all services described in this Master Contract and pcrformed under work order contracts to the satisfaction of the Statc. 1 Term of Master Contract I.] Effective Date: This contract will be effectivc on the date the State obtains all required signaturcs under Minn. Stat. S 16C.05, subd. 2. The Local Government must not accept work under this master contract until this master contract is fully executed and the Local Government has been notified by the State's Authorized Representative that it may begin accepting work order contracts. Master Contract 1.2 Work Order COil tract.\'. A work order contract must be ncgotiated and executed (by both the State and the Local Governmcnt) for each pc1l1icular engagement. The work order contract will specify the detailed scope of work and deliverables for that cngagcment. The Local Government must not begin work under a work order until such work order is fully executed. 1.3 Expiratioll Date: This contract will expire five years after its effective datc. 1.4 Survival (~l Terms. The following clauses survive the expiration or cancellation of this master contract and all work order contracts: 11. Liability; 12. State Audits; 13. Government Data Practices and Intellectual Property; . 16. Publicity and Endorsement; 17. Governing Law, Jurisdiction, and Venue; and 21. Data Disclosure. 1.5 Exhihits. Sample work order contracts are attached and incorporated into this contract as Exhibits A, Band C. 1/20/2005 }o - ,,,-\ CfMS Contract No. T -Number .2 Scope of Work/Deliverables 2.1 The Local Government, whose relationship to the State under this contract will that be of an independent contractor, may be requested to perform any of the following services under individual work order contracts. 2.1 (a) Path A - Routine Maintenance. The Local Government will provide it's own personnel to perform non-professional/technical services as requested by the State. All services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work. Services provided under a Path ^ work order may include, but are not limited to; lanc or cdge striping, pavement message painting, sign repair, guardrail repair, carcass removal, or equipment repair. The Local Government will also provide professional/technical supervisory personnel to oversee the performance of such work and ensure compl iance with appl icablc standards. 2.1 b Path B - Administrative or En ineerin Services. The Local Government will provide it's own personnel to perfonn professional/technical services as requested by the State. All services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work. Serviccs provided under a Path B work order include, but are not limited to, public relations, graphics preparation, open house set up, engineering services, recommendations/reports for foundations, pavement rehabi litation or environmental documentation, surveying, right of way assistance including acquisition (but excluding the use of eminent domain) and relocation assistance, geometric layouts, or final construction plans. . 2.1 (d Path C - Local A2:encv Contracts. The Local Government will provide it's own personnel to perform professional/technical engineering services in order to let and administer State requested construction projects. These projects may be completed in conjunction with local projects. All services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work. Services provided under a Path C work order include, but are not limited to mill and overlay, seal coat, guardrail, signing or channelization. 2.2 When a need is identified, the State and the Local Government will discuss the proposed work and the Local Government's ability to perform the proposed work. If the Local Government is able to perflmn such work, the parties will negotiate the specific and detailed work tasks and cost. The State will then prepare a work order contract. Generally, a work order contract will be limited to one specific project/engagement, although "on call" work orders may be prepared for certain types of services, especially those "routine maintenance" items identified in "Path A". A work order must be fully executed by the parties prior to work being commenced. The Local Government will not be paid for work performed prior to authorization by the State. 2.3 Deliverables are the work products created or supplied by the Local Government pursuant to the terms of the contract. Work order contracts will include the details of deliverables to be provided by the Local Government. 3 Responsibilities of the Local Government Each work ordcr will set forth particular requirements for that project/engagement. The following terms apply to all work ordcrs issued pursuant to th is Master Contract. 3.1 The Local Government will furnish and assign a publicly employcd licenscd engincer (Projcct Engineer), to be in responsible charge of the project(s) and to supervise and direct the work to be performed under each work order. Thc services of the Local Government to be performed hereunder may not be otherwise assigned, sublet, or transferred unless approved in writing by the State's authorized representative. This written consent will in no way relieve the Local Government from its primary responsibility of the work. 3.2 During the progress of the work on the pr~ject(s), the Local Government may authorize its Project Engineer to request in writing specific engineering and/or technical services from the State, pursuant to 1/20/2005 2 10 -"lS . . . 1120/2005 Mn/f)OT Contract Number CFMS Contract No. T-Number Minnesota Statutes Section 16 J .39. Such services may be covered by other technical service agreements. I f the State furn ishes the services requested, the Local Government will promptly pay the State to reimburse the state trunk highway fund for the full cost and expense of furnishing such services. The costs and expenses will include the current State labor additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. 3.3 The Local Government understands that only the receipt of a fully executed work order contract authorizes the Local Government to begin work under this master contract. Any and all effort, expenses, or actions taken before the work order contract is fully executed is not authorized under Minnesota Statutes and is undertaken at the sole responsibility and expense of the Local Government. 3.4 The Local Government understands that this master contract is not a guarantee of a work order contract. The State has determined that it may have need for the services under this master contract, but does not commit to spending any money with the Local Governlllent until such time as work orders are written and approved. 3.5 In connection with the performance of this contract and any work orders issued hereunder, the Local Government will comply with all applicable Federal and State laws and regulations. When the Local Government is authorized or permitted to award contracts in connection with any work order, the Local Government will require and cause its contractors and subcontractors to comply with all Federal and State laws and regulations. 3.6 Unless otherwise provided for by agreement or work order, the Local Government must obtain all construction permits and any other permits and sanctions that may be required for the proper and lawful performance of the work. 3.7 Ifany work order requires the Local Government to perform maintenance on a trunk highway, such maintenance must be performed in accordance with MnDOT maintenance manuals, policies and operations. 3.g Ifany work order requires construction on trunk highway right of way and the Local Government awards a contract fl)f the performance of such work, the following will apply: (a) Contract(s) must be awardcd to the lowest responsible bidder in accordance with state law. (b) The contractor(s) must be required to post payment and performance bonds in an amount equal to the contract amount. The Local Government will take all necessary action to make claims against such bonds in the event of any default by the contractor. (c) The contractor(s) must be required to perform work in accordance with the latest edition of the Minnesota Department of Transportation Standard Specifications for Construction. (d) The contractor(s) must be required to indemnify and hold the state harmless against any loss incurred with respect to the performance of the contracted work. (c) The contractor(s) must pay prevailing wages pursuant to state law. (f) The contractor(s) must comply with all applicable Federal, State and Local laws, ordinances and regulations, including but not limited to applicable human rights/anti-discrimination laws and laws concerning the participation of Disadvantaged Business Enterprises in federally-assisted contracts. (g) The Local Government may approve minor changes to the trunk highway portion of the work if such changes do not increase the State's cost obligation under the applicable work order. (h) The Local Government will not approve any contractor claims for additional compensation without the State's written approval, and the cxecution of a proper amendment to the applicable work order when necessary. The Local Government will tender the processing ancl defense of any such claims to the State upon the State's request. (i) lhe Local Government must coordinate all trunk highway work affecting any utilities with the State's Utilities Office. The State will issue notices and orders for utility relocation, determine when relocations arc reimbursable, and enter into reimbursement agreelnents. .l )-0 - ,to . CFMS Contract No. T-Number -'-"--.--"- (i) Thc Loca I Govcm ment must coo,d inate a II nece"acy detou" of tmnk highway tm fIIc with the State. The State will enter into detollr agreements with local governments as necessary. -~._~-._.,_.- 4. Responsibilities of the State 4.1 Afte, autho,izing the Local Govemment to hegin wo,k, the State will fu",ish any data 0' mateeial in its posse"ion 'elating to the pmject that may be of Use to the Local Gove"'ment in peefo,ming the woek. 4.2 All such data I"",ishcd to thc Local Govemment will eemain the p,operty of the State and will be pmmplly returned upon the State's request or upon the expiration or termination of this contract. 4.3 The Local Govcmmcnt will analyze all such data fumished by the State. If the Local Govemment finds any such data to be inco"cct 0' incomplete, the Local Govemment will b,iog the faets to the attention of the State hefoee pmceed i ng with the pact of the pmject affected. The State will in vesti gate the matte" aod if it finds that such data is inco"ecl 0' incomplete, it will pmmptly dete"nine a method fo, fU"'ishing co"ected data. Delay in li''''ishing data will not be considered justification for an adjustment in compensation. 4.4 The State will pmvide to the Local Gove",ment copies of any Tmnk Highway fund clauses to he included in the bid solicitation and will pmvide any eequieed Tmnk Highway fund pmvisions to be included in the Pmposal foo Highway Construction, that are different from those required for State Aid construction. 4.5 The State will pc,fol'm final eeviews and/oe inspeetions. If the woek is lound to have been completed in acco,dance with the wo,k o,dee contmcts, the State will pmmptly eelcase any eemaining lunds due the Local Government for the Pn~ject(s). . 4.6 The wo,k o,dee Contmcts may include additional ,esponsibi/ities to he completed by the state. 5 Time The Local Gove",mcnt must comply with all the time ,equi,ements desccibed in wo,k o,dee cont,acts. In the performance of work order contracts, time is of the essence. 6 Consideration and Payment 6.1 (a) Consideration. The State will pay fo, all se!"Vices pe,fo,med by the Local Gove",ment for all work order contmcts is,"ed unde< this master contmct. The total compensation of all woek oeder Contmets issued pursuaut to this Master Contract will not exceed $ 500,000. (h) Travel Expenses, All tmvel expenses must be included in the base cost of the Local Gove",men!'s se!"Vices. Unless otheowise specilically set forth in an applicahle work orde<, the Local Govemment will not he sepamtely reimhursed for t'avel and subsistence expenses incu"ed hy the Local Govemment in perfo"ning any work orde< contmet. In those cases wheee the State agrees to reimhurse travel expenses, such expenses will he rcimbu"ed in the same mannee and in no geeater amount than pmvided in the CUroent "Mn/DOT Travel Regulations" a copy of which is on file with and avai/ahle fiom the Mn/DOT District Olfice. The Local Govemment wi/I not be reimbursed for tmvel and subsistcnce expenses ineu"ed outside of its te"ito,ial boundacies unless it has received the State's prior written approval for such travel. 6.2. Payment (a) Invoices. The State will promptly pay the Local Government allee thc Local Government presents an itemized invoice for the services aCh..lly performed and the State's Authorized Representative accept' the invoiced ,ervices. Invoice, must be submitted a, specified in the applicable work order, but no moee tCequently than month Iy. 1120/2005 4 {o- II e Mn/DOT Contract Number CFMS Contract No. T-Number -'-"-'.- (b) Retainage. Under Minn. Stat. S ] 6C.08, subd. 5(b), no more than 90 percent of the amount due under any work order contract may be paid until the final product of the work order contract has been rcviewed by the State's authorized representative. The balance due will be paid when the State's authorized representative determ ines that the Local Government has satisfactori Iy fulfi lied all the terms of the work order contract. 7 Conditions of Payment All services provided by the Local Government under a work order contract must be pertormed to the State's satisfaction, as determined at the sole d iseretion of the State's Authorized Representative and in accordance with all applicable federal and state laws, rules, and regulations. The Local Government will not receive payment for work t()und by the State to be unsatisfactory or performed in violation of federal or state law. 8 Local Government's Authorized Representative and Project Manager; Authority to Execute Work Order Contracts 8.1 The Local Government's Authorized Representativc for administering this master contract is Rick Wolfs teller, City Administrator, 505 Walnut Avenue, Monticello, MN 55362, (763)295-2711, or his/her successor, and has the responsibility to monitor the Local Government's performance. The Contractor's Authorized Representative is also authorized to execute work order contracts on behalf of the Local Government without City Council approval of each proposed work order contract. 8.2 The Local Government's Project Manager will be identified in each work order contract. e9 State's Authorized Representative and Project Manager 9.1 The State's Authorized Representative for this master contract is Robert Busch, District Engineer, 3725 12th Street North, St. Cloud, MN 56303, (218)828-2463, or his/her successor, and has the responsibility to monitor the Local Government's performance. 9.2 The State's Project Manager will be identified in each work order contract. 10 Assignment, Amendments, Waiver, and Contract Complete 10.1 Assignment. The Local Government may neither assign nor transfer any rights or obligations under this master contract or any work order contract without the prior consent of the State and a fully executed Assignment Agrcement, cxecuted and approved by the same parties who executed and approved this master contract, or their successors in office. 10.2 Amendments. Any,amendment to this master contract or any work order contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in officc. 10.3 Waiver. If a party fails to enforce any provision of this master contract or any work order contract, that failure does not waive the provision or the party's right to subsequcntly enforce it. 10.4 Contract Complete. This master contract and any work order contract contain all negotiations and agreements between the State and the Local Governmcnt. No other understanding regarding this mastcr contract or any work order contract issued hereunder, whether written or oral, may be used to bind either party. ell Liability The Local Government IllUSt indemnity, save, and hold the State, its agents, and employecs harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the perfOrnd'lCe of this 1/20/2005 5 l 0- I 3" . . . 1/20/200;'i CFMS Contract No. T-Number -..".-.'..- master contract or work order contract by the Local Government or its employees, agents, contractors or subcontractors. This clause will not be construed to bar any legal remedies the Local Government may have for the State's failure to fulfill its obligations under this master contract or any work order contract. 12 State Audits Under Minn. Stat. 9 16C.05, subd. 5, the Local Government's books, records, documents, and accounting procedures and practices relevant to any work order contract are su~jcct to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this master contract. 13 Government Data Practices and Intellectual Property 13.1. Government Data Practices. The Local Government and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under any work order contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under the work order contract. The civil remedies of Minn. Stat. S 13.08 apply to the release of the data referred to in this clause by either the Local Government or the State. 13.2. Intellectual Property Rights (A) lntellectual Property Rights. The State owns all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created and paidfor under work urder contracts. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Local Government, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this master contract or any work order contract. Works includes "Documents." Documents are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Local Government, its employees, agents, or contractors, in the performance of a work order contract. The Documents will be the exclusive property of the State and all sllch Documents must be immediately returned to the State by the Local Government upon completion or cancellation of the work order contract. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire." The Local Government assigns all right, title, and interest it may have in the Works and the Documents to the State. The Local Government must, at the request of the State, execute all papers and perform all other acts necessary to transfer or record the State's ownership interest in the Works and Documents. (8) Ob liRat ions I. Not~flcation. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Local Government, including its employees and subcontractors, in the perti)fmance of the work order contract, the Local Government will immediately give the State's Authorized Representative written notice thereof~ and must promptly furnish the Authorized Representative with complete information and/or disclosure thereon. 2. Representation. The Local Governnlentmust perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the State, and that neither Local Government nor its employees, agents or contractors retain any interest in and to the Works and Documents. The Local Government represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 8, the Local Government will indemnify; defend (to the extent permitted by the Attorney General); awl hold harmless the State, at the Local Government's expense, from any action or claim brought against (, 10- 7" . . 1/20/200'; Mn/DOT Contract Number CFMS Contract No. T-Number -.-.-""-'.'-'. the State to the extent that it is based on a claim that all or part ofthc Works or Documents infringe Upon the intellectual property rights of others. Thc Local Government will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including but not limited to, attorney fees. If such a claim or action arises, or in the Contractor's or the State's opinion is likely to arise, the Local Government must, at the State's discretion, either procure for the State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of the State will be in addition to and not exclusive of other remedies provided by law. -'~._-.- 14 Affirmative Action The State intends to carry out its responsibi lity for requiring affirmative action by its Contractors, pursuant to Minnesota Statutes 9363A.36. Pursuant to that Statute, the Local Government is encouraged to prepare and implement an affirmative action plan for the employment of minority persons, women, and the qual ified disabled, and subm it such plan to the Comm issioner of the Minnesota Department of Human Rights. In addition, when the Local Government lets a contract for the performance of work under a work order issued pursuant to this Master Contract, it must include the fOllowing in the bid or proposal solicitation and any contracts awarded as a result thereof: 14.1 Covered Contracts lint! Contmctors. If the Contract exceeds $100,000 and the Contractor employed more than 40 full-time employees on a single working day during the previous 12 months in Minnesota or in the state where it has its principle place of business, then the Contractor lllUSt comply with the requirements of Minn. Stat. 9 363A.36 and Minn. R. Parts 5000.3400-5000.3600. A Contractor covered by Minn. Stat. 9 363A.36 because it employed more than 40 full-time employees in another state and does not have a certificate of compliance, must certify that it is in compliance with federal affirmative action requirements. 14.2 Minn. Stllt. 9363.073. Minn. Stat. S 363A.36 requires the Contractor to have an affirmative action plan for the employment of minority persons, Women, and qualified disabled individuals approved by the Minnesota Commissioner of J Iuman Rights ("Commissioner") as indicated by a certificate of compliance. The law addresses suspension or revocation of a certificate of compliance and contract consequences in that event. A contract awarded without a certificate of compliance may be voided. 14.3 Minn. R. PlIrt.\" 5(}OO.3400-5000.360(}. a. General. Minn. R. Parts 5000.3400-5000.3600 implement Minn. Stat. 9363A.36. These rules include, but are not limited to, criteria for contents, approval, and implementation of affirmative action plans; procedures for issuing certificates of compliance and criteria for determining a contractor's compliance status; procedures for addressing deficiencies, sanctions, and notice and hearing; annual compliance reports; procedures for compliance review; and contract consequences for non-compliance. The specific criteria for approval or rejection of an affirmative action plan are contained in various provisions of Minn. R. Parts 5000.3400-5000.3600 including, but not limited to, parts 5000.3420-5000.3500 and 5000.3552-5000.3559. b. Di.l'ah/ed Workers. The Contractor must comply with the following affirmative action requirements for disabled workers. 1. The Contractor must not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for emploYlllent is qualified. The Contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled persons without discrimination based upon their physical or mental disability in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, adveliising, layoff or termination, rates of payor other forms of compensation, and selection for training, including apprenticeship. 2. The Contractor agrees to comply with the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 3. In the event of the Contractor's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance with Minnesota Statutes Section 363A.36, and the rules 7 /0 - ~O . CFMS Contract No. T-Number and relevant orders of the Minnesota Dcpartment of Iluman Rights issued pursuant to the Minnesota Human Rights Act. 4. The Contractor agrecs to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the commissioner of the Minnesota Departmcnt of Iluman Rights. Such noticcs must state the Contractor's obligation under the law to take affirmative action to employ and advancc in employmcnt qualificd disabled employecs and applicants for cmploymcnt, and the rights of applicants and cmployces. 5. The Contractor must notify each labor union or representative of workers with which it has a collcctive bargaining agreement or other contract understanding, that the Contractor is bound by the terms of Minncsota Statutes Section 363A.36, of the Minnesota Human Rights Act and is committcd to take affirmative action to employ and advance in employmcnt physically and mentally disabled persons. c. Consequences. The consequences for the Contractor's failure to implemcnt its affirmative action plan or make a good faith effort to do so include, but are not limited to, suspcnsion or revocation of a cCltificate of compliance by the Commissioner, refusal by the Commissioner to approve subscqucnt plans, and termination of all or part of this contract by the Commissioner or the State. d. Certification. The Contractor hcreby certifies that it is in compliance with the requirements of Minn. Stat. S 363.073 and Minn. R. Parts 5000.3400-5000.3600 and is aware of the consequences for noncompliance. 15 Workers' Compensation The Local Government certifies that it is in compliance with Minn. Stat. S 176.) 81, subd. 2, pertaining to workers' compensation insurance coverage. The State will not be responsible for any claims asserted undcr the Minnesota W orkcrs' Compensation Act by or on behalf of the Local Government's employees, agcnts, or contractors. . 16 Publicity and Endorsement ) 6.) Publicity. Any publicity regarding the subject mattcr of a work order contract must identify the State as the sponsoring agency and must not be relcascd without prior written approval from the State's Authorized Rcpresentative. For purposes of this provision, publicity includes notices, informational pamphlets, press rcleases, research, reports, signs, and similar public notices prepared by or fl..1/' the Local Government individually or jointly with othcrs, or any subcontractors, with respect to the program, publications, or services provided resulting from a work order contract. 16.2 Endorsement. The Local Governmcnt and its contractors must not claim that thc State endorses its products or scrvices. 17 Governing Law, .Jurisdiction, and Venue Minnesota law, without regard to its choice-of-Iaw provisions, governs this master contract and all work order contracts. Venue for all legal proceedings out of this master contract or any work order contracts, or the breach of any such contracts, must be in thc appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 18 Prompt Payment; Payment to Subcontractors Thc Local Government must make prompt payment of its obligations in accordance with applicable law. As rcquired by M inn. Stat. S 16A.1245, when thc Local Government lets a contract for work pursuant to any work order, the Local Government must require its contractor to pay all subcontractors, less any retainage, within 10 calendar days of the prime contractor's receipt of paymcnt from the Local Government for undisputcd services - - 1/20/2005 x 10-8'l CFMS Contract No. T-Number . provided by the subcontractor(s) and must pay interest at the rate of one and one-half percent per month or any part of a month to the subcontractor(s) on any undisputed amount not paid on time to the subcontractor(s). 19 Minn. Stat. ~ 181.59 The Local Government will comply with the provisions of Minn. Stat. 9 181.59 which reqUlrcs: Every contract for or on behalf of the state of Minnesota, or any county, city, town, township, school, school district, or any other district in the state, fix materials, supplies, or construction shall contain provisions by which the Contractor agrees: (I) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material suppl ier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons who are citizens of the United States or resident al icns who are qual ified and avai lable to perform the work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause (I) of th is section, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, or c%r; (3) That a violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the state, county, city, town, school board, or any other person authorized to grant the contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. 20 Termination 20. I Termination hy the State for Convenience. The State or commissioner of Administration may cancel this . master contract and any work order contracts at any time, with or without cause, upon 30 days written notice to the Contractor. Upon termination, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 20.2 Termination hy the LoCtlI Government for Convenience. The Local Government may cancel this master contract and any work order contracts at any time, with or without cause, upon 30 days written notice to the State. Upon termination, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 20.3 Termination for In'''l~fficient Funding. The State may immediately terminate this master contract and any work order contract if it does not obtain funding from the Minnesota legislature or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. 'rermination must be by written or fax notice to the Local Government. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the master contract or work order is terminated because of the decision of the Minnesota legislature or other funding source, not to appropriate funds. The State must provide the Local Government notice of the lack of funding within a reasonable time of the State's receiving that notice. 2J Data Disclosure Under Minn. Stat. ~ 270.66, and other applicable law, the Local Government consents to disclosure of its federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These . identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 1/20/2005 <) IO-?;().. CFMS Contract No. T-Number . 22 Defense of Claims and Lawsuits If any lawsuit or claim is filed by a third party (including but not limited to the Local Government's contractors and subcontractors), arising out oftrunk highway work performed pursuant to a valid work order issued under this Master Contract, the Local Government will, at the discretion of and upon the request of the State, tender the defense of such claims to the State or allow the State to participate in the defense of such claims. The Local Government will, however, be solely responsible for defending any lawsuit or claim, or any portion thereot~ when the claim or cause of action asserted is based on its own acts or omissions in performing or supervising the work. The Local Government will not purp0l1 to represent the State in any litigation, settlement, or alternative dispute resolution process. The State will not be responsible for any judgment entered against the Local Government, and will not be bound by the terms of any settlement entered into by the Local Government except with the written approval of the Attorney General and the Conllnissioner of Transportation and pursuant to applicable law. 23 Additional Provisions 23.1 Foreign Outsourcing Prohibited. Ifthe Local Government lets a contract for professional/technical or other services pursuant to any work order, the Local Government will require proposing vendors/bidders to disclose where work will be performed, and will use the extent to which services will be performed in the United States as a factor in determining the "best value" in awarding any such contract. It is the State's policy that state funds spent on contracts remain in the United States to the maximum extent possible. . [the balance of this page has intentionally been left blankl . 1/20/2005 10 LO - <6 3 . LOCAL GOVERNMENT The Loeal Government certifies that the appropriate person(s) have exccuted the ulIltrad 011 bchalf of thc Local (;overnmcnt as requircd by applicable articlcs or bylaws By:_ Title: ---., ._" -., -.- -. .-''''- Date: -'.',.--.. .-.., '-..".-.. ".-., ---- By:______________ Title -.'--""..-.".'-".'-' -. '---'----".-- Date: -""'.-.'--'-..-.-. ___.__n . . 1/20/20(J5 <) CFMS Contract No. T-Number COMMISSIONER OF TRANSPORTATION By: ____ (with delegated authority) Title .__.. ._n ._ "._ .__',.._.. .._." .__ Dale: .--... --. --"'--"- --'-- COMMISSIONER OF ADMINISTRATION As delegated 10 Matcrials Managemcnt Division By:_____________ Date: -."-"..-.'.-'.'..-""-"--.'''.- Mn/DOT Contract Management As 10 limn & cxeeution By: _ ....-- ,.-- -..., .-. "---""'--~"'._-'-- Dale: ..-"'.'-"..--- "-_.'.'-''''~''''''- ID~ ~~ . . . Mn/DOT Agreement No._______ CFMS Contract No. -'.-..,.-,"--------..-.- Exhibit H Invoice To: Consultant Services Minnesota Department of TranspOltation Transportation Building, Mail Stop 680 395 John Ireland Boulevard St. Paul, Minnesota 55155 Estimated Completion: _ % (from Column 6 Progress Report) Period Ending: ______ Invoice Date: _."_..',,-~.,,-- Copy: Chad Hausmann Project Manager Re: INVOICE NO. Mn/DOT Agreement No.: _ State Project Number: Project Description: CSAH ]8 Interchange Trunk Highway: Interstate 94 C tF o t on rae ,xplra IOn a e: Tota] Total Amount Billed Contract Billing Previously This Amount to Date Billed Invoice I. Lump Sum Amount: Net Earnings Totals: Total Amount Due This Invoice: For State Use Only I certify that the above statement IS correct and payment has not been received. Signature: Print Name: Title: Billing Address: Telephone: Approved for Payment: Agreement Administrator Date Page I or I lO-~S Rev. 2/0 I . Council Agenda - 1/24/05 11. date for review of assessment mcthodolo for CSAH A. REFERENCE AND HACKGI~OUND: City Council is asked to set a date for a special meeting for the purpose of reviewing the interchange funding program in preparation for the related public hearings scheduled for Fehruary ] 4,2005. The discussion will include a review of proposed assessments for Ryan Companies, Shawn Weinand and other properties that benefit from the various projects including the interchange, Seventh Street/utilities, CSAH] 8 improvements and the South Frontage Road. Staff would like to meet and confer with Council regarding the design ofthc assessment program to make sure that the programunveiIed on February 14,2005 is consistent with Council expectations. It is likely that a discussion regarding the status of land acquisition will be included with this meeting. It is expected that the subject can be covered in 1.5 hours or less. . H. AL TERNATIVE ACTIONS: 1. Motion to set a date as selcctcd aHcr discussion by Council. 2. Motion to deny the request to conduct a special meeting on the topic. C. STAFf;" RECOMMENDATION: It is recommended that Council set aside 1.5 hours before February 9th for the purpose of revicwing and developing the project funding program. D. SUPPORTING DATA:. . A proposed assessment program will be presented at the meeting. ~4:> . . . Planning Commission Agenda - lI04/05 12. A. REFERENCE AND BACKGROUND This itcm is not on the consent agcnda becausc staff wanted to have the opportunity to prescnt a formal review of the project and provide thc ncw City Council mcmbers a chance to ask questions about thc subdivision process. Thc Planning Commission reviewed this rcquest at its regular meeting on .January 4,2005 and moved to recommend approval of the preliminary plat with the conditions as noted. The Planning Commission also recommended approval of the rczoning rcquest. Back Nine Inc. is requesting preliminary plat approval of a five acre residential development to be known as Club West. The site is bounded by Prairie West 1 sl addition to the west, West Broadway to the north, Pinewood Elementary School to the east, and the Burlington Northern Railroad and the Monticello Country Club to the south. The site is currently zoned Public-Semi Public. The applicant is seeking a rezoning to R-l, Single Family Residential. Rezonin.f!: Rezonings are regulated by the zoning ordinance process requiring consistency with the Comprehensive Plan, compatibility with surrounding existing and future land uses, and the ability to serve the proposed development with adequate public services. In this case, adjoining land uses include single family homes to the north of Broadway (CSAH 75), twin homes to the west, a golf course to the south, and an elementary school to the east. Utilities are available to the site. The proposed zoning would appear to meet each of the requirements for rezoning. Preliminarv Plat. The proposed preliminary plat includes 12 single family parcels. The following table illustrates the performance requirements of the R-l District; Lot Area Lot Width Front Setback Side Setback - House Side .~,~,._~_.~'~ Side Setback - Garage Side Rear Setback _.-~._.,-~~- Roof Pitch Gara~Size House Size Finished Size ._-'-'-'~'~ Foundation Size .,.~~,-'-'----- Gara~ocation___ Landscaping R-t Re uirements 12,000 sf 80 feet 30 feet -,,-~-,,-~- 15 feet ~,--_.....--------.,-,-,- 6 feet 30 feet / usable -_.,_.- 5/12 _.~--,-'-- 450 sf 2.0.00 sL-_._ 1,050 sf -,~-~--"-~~_.-'- None ~,,-,,_.-'. Standard setbacks ._~-,-_.-,-' Sod & two trecs pcr lot in new subdivisions or four trees for corner lots .-'--,---,_.- ._.~_.,~-,....--------~'- 8l Planning Commission Agenda - 1/04/05 . Each of the lots appear to meet the minimum performance requirements for the R-1 district. Lot 1 is surrounded on three sides by road right-of-way. As such, the lot is limited in its building envelope. Staff suggests moving the lot line west approximately 10 feet and giving the lot an increased building envelope. Lots 2, 3, 4, and 5 will need to be adjusted accordingly to keep the required frontage, however, there appears to be adequate room to accommodate this adjustment. Circulation / Access. The development is to have one access off of Wcst Broadway (CSAH 75) which will nced approval from Wright County. Each of the twelve lots will access the cul-de-sac. It has been the City's policy to utilize cul-de-sac's only when necessary. A cul-de-sac in this instance is a nccessity in order to limit the number of accesses onto West Broadway. StafI investigated the option for a landscape median to be incorporated at the center of the cul-de- sac. This would require that the cuI-de-sac right-of-way radius be increased to 160 degrees. This design would appear to result in the loss of one lot. The larger cul-de-sac design is a preferred, but not required, option. As such, the proposed design appears to be a reasonable method of platting the property. . Park / Trail. According to Section 11-6 of the Subdivision Ordinance, a park and open space dedication is required as part of the proposed subdivision. The purpose of the park and open space dedication is to require new subdivisions to contribute to the City's park and open space system in a rough proportion to the relative burden they will place upon the system. The ordinance requires either land or a cash contribution in lieu ofland be dedicated to the City. With the assumption that no additional land would be necessary from this project, staff recommends that the City request a park dedication fee in lieu of land. The fee per lot is set by resolution, and would apply at the time of final plat. LandscafJinf.!. It appears from the plans that a number of mature Spruce, Oak, and Elm trees will need to be removed during the construction process. The R-1 district requires two boulevard trees per frontage at 2" diameter. In addition, the City requires that all front yards and all other areas of the plat that are a part of the drainage design of the plat be sodded as a part of the construction of the project. Gradinz Plan. The submitted grading plan is subject to review and approval of the City Engineer. The City Engincer has provided a preliminary review of the project (in a separate report) and has made a number of comments in this regard. In addition, thlt Public Works and Engineering staff notes that drainage into the railroad right of way will require additional study, based on issues raised at the time of the development of Prairie West Townhomes. It is likely that a permit will need to be obtained from Burlington Northern to allow grading and possibly storm sewer improvements in the railroad right-of-way. Utility Plan. Plans for sanitary sewer, water, and storm sewer for the subject site have been submitted. All utility plans are subject to review and approval ofthc City . Engineer. The Public Works department has noted the option to provide utility lines from CSAlI 75 directly to the cuI-dc-sac, thcn to the rest of the project, rather than following the full length of th" ~o . Planning Commission Agenda - ] /04105 proposed street. The applicant should consider this option, and work with the City Engineer to finalize utility design. B. ALTERNA TIVE ACTIONS Decision I. Rezoning from Public - Semi Public to R-I, Single Family Residential The Planning Commission recommended alternative number 1 below. 1. Motion to recommend approval of the rezoning to R-], based on a finding that the proposed zoning is consistent with the surrounding neighborhood, consistent with the Comprehensive Plan, and meets the requirements of the Zoning regulations for rezoning consideration. 2. Motion to recommend denial of the rezoning, based on a finding that a different zoning district would better meet the requirements of the Comprehensive Plan and Zoning Ordinance. Decision 2. Preliminary Plat for Club West . The Planning Commission recommended alternative number 1 below. 1. Motion to recommend approval of the Preliminary Plat of Club West, based on a finding that the land use pattern is consistent with the City's Comprehensive Plan, and that the proposed plat meets the R-l zoning regulations, subject to the Conditions outlined in Exhibit Z. 2. Motion to recommend denial of the Preliminary Plat of Club West, based on a finding that proposed plat is not consistent with the intent of the Zoning Ordinance. 3. Motion to table the request for further study. c. STAFF RECOMMENDATION Staffreeommends approval of the Club West Preliminary Plat with the conditions listed in this report, as summarized in Exhibit Z. .- D. SUPPORTING DATA A - Site Location Map 11 -.. Project Narrative C -- Pre I i minary Plat D - Grading Plan E - Utility Plan F -. Proposed Restrictive Covenants G - City Engineer's Comments Z - Conditions of Approval - ~g T , ~ .~ ~ l . : : _ -" n .!.. _ H" .". n _ d _..... .... __ _:" __". - .' .... - d"""' ""Y" : . ~ " r ~ ~ . ., , -.. " . . .. . " ' , '"",- .....-. _ _. ,,"' _ ~ _ ~ '" _ _ _. _ ~ _ ~ ~ _. ~;r _ _. .._ '. ~ : , : " . .1...__'..: -C> . y- -h/ W::, CA t> oh I rolCC' '7 : - - ~ - ; -. .. - - - . . - - - ~ . . - . ." ; , .. YJ__ ___ -j . . . Back Nine, LLC P.O. Box 25 Monticello, MN 55362 December 20, 2004 Proposed residential subdivision - Club West. The property for the proposed subdivision of Club West was acquired from Monticello School District #882 by Back Nine LLC after an open bidding process. It consists of exactly 5 acres of mostly wooded unimproved land. A small portion is taken from an existing little league baseball field. The school district intends to use the proceeds from the sale, to bring the varsity tennis courts up to competitive standards and to create 2 modem (irrigated) baseball fields for youth at Pinewood Elementary. It is the agreed upon goal, of both parties to the transaction, that the subdivision results in up- scale single family detached homes that bring students into the district. Numerous unique and interesting features.make this site desirable for upscale homes. Six lots on the south facing side of the development will overlook Monticello Country Club's (MCC) 15th hole. The west side of the property adjoins one of Monticello's most desirable upscale townhouse developments, Prairie West. Townhomes overlooking MCC in Prairie West sell for more than two hundred fifty thousand dollars. To the east, the subdivision will adjoin the improved little league fields at Pinewood elementary. Prospective home owners consider it advantageous to be located within walking distance of their children's elementary school (without crossing a street). The property has mature trees and we hope to preserve the trees on the perimeter of the development. Access to the trail system and Otter Creek Park are beneficial. We are considering extending (with a sidewalk) the trail to the end ofthe cul-de-sac in Club West. At the entrance we would like to place a permanent monument and bench similar to those at Prairie West. The limited size of the neighborhood and its cul-de-sac street are desirable features. A condition of our purchase agreement with the school district is that we replace the chain link fence dividing our properties. There will be no access to the school property from the west side. We intend to landscape the boundary with the school. Perhaps with transplanted trees and vines on the fence. A copy of the purchase agreement, as it relates. to the fence is attached. Restrictive covenants will be in place and may be part of the developers agreement. A copy of our anticipated building covenants is included. As you will see, these requirements will exceed those of any existing ordinance in the City of Monticello. We view the proposed Club'West development as one of those opportunities that won't come along very often, we look forward to creating it. /1 e C\' /,:.~.8 . ADDENDill1 TO PUR~E AGREEMENT DATE: (0 -7-/J . 1. Addendum to Purchase Agreement between parties dated c; - ) -cJ.I../ , pertaining to the purchase and sale of the property to the west of the Pinewood Elementary School (containing 5 acres). See attached survey. 2. This Purchase Agreement is contingent upon the Buyers obtaining a final plat approval (containing a minimum of II lots) from the City of Monticello on the full 5 acres to the Buyers' satisfaction. After execution of this Purchase Agreement, the Buyers will promptly apply to the City for plat approval. The Buyers anticipate receiving the final plat approval from the City of Monticello by 2... j - /J &j' at which time the closing shall take place. If the Buyers are diligently seeking the above plat approval but such approval has not been obtained by the intended closing date, the closing date shall be automatically extended to allow the necessary time for such approval to be obtained. 3. Sellers agree to deliver to Buyers all surveys, plans and specifications that were prepared by any surveyor and! or engineers that performed any work on the subject property, at no expense to the Buyers. 4. The Buyers' agents shall be pennitted to enter onto the property to make surveys, topographical maps, and any engineering work necessary to plat the property. Said work shall be done at the Buyers' sole expense. 5. Sellers agree to Cooperate in the execution of all documents necessary to plat the property. ADDITIONAL TERMS: 1. The Buyers and their respective heirs, representatives, successors, and assigns agree to use this property for single family housing only. 2. The Buyers agree to remove the existing fencing. This fencing will then be placed along the new boundary lines at the Buyers' expense. The backstop will be removed by the Seller. 3. 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Anticipated Restrictive Covenants - Club West- Monticello, MN Back Nine, LLC NOTE: This is a condensed overview of some of the provisions to be in the recorded covenant document and shall be for information purposes only_ . Setbacks · SIDE YARD SETBACKS ARE lOft · FRONT YARD SETBACKS ARE 30 ft. · REAR YARD SETBACKS ARE 30 ft. School Information · Monticello - District 882 Home Size Requirements · Single Level Home will have above grade finished sq ft of no less than 1500 · Split of Multi wi eve 1 plans will have above grade finished sq ft of no less than 1400 · Modified two story homes will have above grade finished sq ft of no less than 2000, with main floor np less than 1400 · Two story homes will have above grade finished sq ft of no less than 2000, with main floor of no less than 1100 · Minimum three (3) car, attached garage required · All home plans must be approved by the Architectural Control Committee. · Homes packages - The DeveloperlBuilder agrees to construct/obtain a building permit in the value of no less than · Garages shall be flush or recessed from the house · Garage doors shall have raised panels or other architectural treatments. Plain flat garage doors are unacceptable. · Address stone or brick markers must be installed on all homes. . No more than 4 garage stalls. · 1\11 driveways shall be surfaced with concrete or brick paver and shall run from back of curb to the front of the garage. * All Structures Constructed or Placed on the Property Shall Be Completely Finished on the Exterior Within Nine (9) Months After the Commencement of Construction. Exterior Materials · Front Exterior Materials- Maintenance.free siding is allowed on the front exterior if used in combination with a minimum of 300A, of brick, stucco, stone, shakes, cement board or other architectural features and approved by the Architectural Review Committee. No hardboard siding. Siding shall reveal no more than eight(8) inches. · Side and RearEsterior- May be maintenance.free siding materials · Exterior Colors- Natural color stains such as muted earth tones, greens, greys or natural wood tones are acceptable. Other colors must be submitted for approval. Trim, garage doors and doors must be coordinated with house color. Roofing Requirements · The roof lines for all homes must have a minimum 6/12 pitch (excluding porch areas) or be approved by the Architectural Control Committee. Shingles must be timberline or equal. . 9lc {d- ~ . Fencing Requirements There shall be no chain link or wire typed fencing allowed except for a kennel that is screened with a wood fence, unless approved by the Architectural Control Committee. Vinyl coated chain link fence may be considered by the Architecture Control Committee with specific design and location conditions. No wood fencing is allowed. Landscape A landscape plan is required as a part of the plan submittal. However the builder is responsible for sodding entire yards and planting two (2) trees, minimum 2-1/2" diameter per lot. Location to be in the front yard. . . ql IJG . December 24, 2004 . . Mr. Jeff 0 'N eill, Deputy City Administrator City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Club West Preliminary Plat, Site Grading and Utility Plans City Project No. 2004-47P WSB Project No. 1488-84 Dear Mr. O'Neill: We have completed an initial review of the preliminary plat documents submitted by Bogart, Peterson & Associates and have outlined the principle issues that should be addressed prior to the preliminary plat approval. Those issues are noted as follows: PRELIMINARY PLAT 1. A uniform drainage easement should be provided on the backs of lots 11 and 12 so that there are not irregular shaped easement areas. PRELIMINARY GRADING PLAN 1. Proposed curb should be terminated at the property line. 2. The proposed sidewalk should only extend to the pathway along CSAH 75. 3. Fencing or other methods must be used to restrict pedestrian access to the existing ball fields from the proposed Pinehurst Court. This is required to discourage street parking for ball field activities. 4. Show elevations of existing buildings adjacent to site. 5. Backyards need 2% slope to ensure drainage away from buildings. 6. The applicants should contact Wright County to see if a right turn lane will be required on eastbound lane ofCSAH 75. 7. Show elevations of each end of the culvert under proposed Pinehurst Court. I '..1/>",."",,""" ",,,I.\'efl,,,,~,,I,~,,,,,",,.,\d,,,,,,,,,,,,'I."m/.I"lIl11g,\I<'III/"'r'lrI' /i""""" !-'iI,'., II )fAF!/.'."IIJ I" 12,.d~<6 . . . Mr. Jeff O'Neill Page 2 t J. G 8. Because soils are very pervious, the storm water ponds should be designed as infiltration basins. Bottom of pond should be designed at the planned normal water levels. 9. The southeast storm pond should be designed to extend across lots 11 and 12. 10. Applicant must demonstrate that a 0.5% grade can be maintained across the cul-de- sac. 11. Plans should also include ditch improvements as necessary to ensure positive flow along the south property line through the site. 12. Verify the bypass section on the shoulder - striping may not be adequate. 13. A permit will be needed from the railroad for grading in their right-of-way. 14. Additional silt fence will be needed behind lots 1 and 2 between the grading limits and the drainage ditch. PRELIMINARY UTILITY PLAN 1. Elevation of sanitary sewer will be need to be verified to determine if the site can be serviced by existing sanitary. 2. The applicant will need to verify the location of water main connections to ensure that a loop exists to provide adequate service. Please give me a call at (763) 287~ 7190 if you have any questions or comments regarding this information. Sincerely, WSB & Associates, Inc. Bret A. Weiss, P.E. City Engineer cc: John Simola, City of Monticello Steve Grittman, NAC John Bogart, Bogart, Pederson & Associates, Inc. Shibani Bisson, WSB & Associates, Inc. tsh qq (': i/)t)("III11L'llh (/II(/.\'r'"l11g,~I...flly,'hl.,\'('/1IIII}II/1I1\I.()cul.\efljllgsl"j !:lIIjHJ/'lIn' 1,1It'1"1Ic" f'i1L'Si( Hf.:/."iJ:::: -0-1 Iii (]),II/Ji Id. . Planning Commission Agenda - 1/04/05 Exhibit Z - Conditions of Approval for Club West Preliminary Plat I. The plat should be redesigned to allow for a larger building envelope fi)f Lot I Block I by shifting the western lot line west approximately 10 feet. 2. The applicant will need to receive access approval onto CSAII 75 from Wright County. 3. A park dedication fee as set by City resolution is provided, according to a development contract to be approved with the final plat. 4. The grading plan is subject to the review and approval of the City Engineer. 5. Utility plans arc subject to the review and approval of the City Engineer. . . )00 . . Or< ...:l ...:l ril U HCt:! 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