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City Council Minutes 04-10-2000MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, April 10, 2000 - 7 p.m. Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen. Members Absent: None Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present. 2. Approye minutes of March 27, 2000 regular council meeting. ROGER CARLSON MOVED TO APPROVE THE MINUTES OF THE MARCH 27, 2000 REGULAR COUNCIL MEETING. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. BRIAN STUMPF MOVED TO ADD AGENDA ITEM #10 TO THE CONSENT AGENDA AS ITEM #51). BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 4. Citizen comments/petitions, requests and complaints. Roy Popilek, 4870 Stoneridge Drive came before the Council to register a complaint about the condition of the pathways. He felt the materials used in sealcoating the pathway was too coarse and it left the pathway very rough making it more likely someone could be injured if they fell. He would like to see the City use a finer aggregate material than what is currently being used. John Simola and Bruce Thielen provided background information on the process the City used to determine which material to use and how it would be applied. Clint Herbst suggested that the City use a different aggregate material on another section of pathway and then compare how well each sections holds up. 5. Consent Agenda A. Consideration of approval of final plat and development agreement for the Wildwood Ridge residential subdivision 2nd Addition. Recommendation: Move to approve the development agreement and final plat for Wildwood Ridge 2nd Addition contingent upon final review of development agreement, plat and final plans by the City Attorney and City Engineer. Res. No. 2000-27. Council Minutes - 4/10/00 B. Consideration of approval of development agreement, rezoning and final plat for the Rolling Woods Subdivision. Recommendation: Move to approve the final plat, rezoning and development agreement for the Rolling Woods Subdivision First Addition contingent upon the State Planning Agency approving the annexation of the parcel. Ord. Amd. No. 344. Res. No. 2000-28. C. Consideration of adoption of a joint resolution supporting annexation of Parkside at Meadow Oaks 2nd Addition. Recommendation: Move to adopt a joint resolution supporting annexation of the 2nd Addition of the Parkside at Meadow Oaks Subdivision contingent upon the developer entering into a development agreement with the City guaranteeing completion of roadways and utilities. Res. No. 2000-26. Mayor Belsaas noted that item #513 included rezoning of the property from A -O to R-1. BRUCE THIELEN MOVED TO APPROVE THE CONSENT AGENDA INCLUDING THE REZONING REQUEST AS PART OF ITEM #513 AND THE ADDITION OF ITEM #10, AWARD OF CONTRACT FOR TOWER DRIVE WATERMAIN, TO THE CONSENT AGENDA AS ITEM #5D. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. None. 7. Consideration of authorizing installation of iron filtration system and environmental control system at the Community Center. Fred Patch provided background information on the need for these additions noting that the popularity of the aquatics center compounds the problem. Clint Herbst questioned if there had been any prior testing to determine what kind of filtration system was needed. It was explained that ECS (Environmental Control System) was not available when the community center was in the design phase. Clint Herbst asked about the clean up for the areas that were rusted or stained. Fred Patch responded that some of that cost would be the responsibility of Donlar but the balance would be the City's responsibility. BRUCE THIELEN MOVED TO AUTHORIZE AN ADDITION TO THE COMMUNITY CENTER PROJECT TO PROVIDE FOR THE PURCHASE OF BOTH THE ECS SYSTEM AND THE IRON/ MANGANESE FILTRATION SYSTEM WITH THE TOTAL COST OF BOTH NOT TO EXCEED $50,000. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. K Council Minutes - 4/10/00 8. Consideration of making offer to purchase 407 West 6"' Street. The Council discussed the property at 407 West 6" Street, whether there was any interest by the City in acquiring the property and if so, how any acquisition of the property would be funded. CLINT HERBST MOVED TO TAKE NO ACTION WITH REGARD TO NEGOTIATING ON THE PURCHASE OF THIS PARCEL. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Consideration of improvements to Orchard Road between I-94 and CSAH 75. John Simola explained the proposed improvements for this segment of road. He noted that the abutting property owners are Northern States Power and Wright County. Mayor Belsaas asked if 100% of the cost would be assessed or only a portion of the cost. John Simola recommended the total cost be assessed if possible. There was some discussion on past assessment policies for street improvements. Bret Weiss indicated that the life of a street is generally 20 years. if the street is replaced before the 20 years a portion of the cost is assessed. If the street is replaced after 20 years the full cost would be assessed. John Simola noted that Orchard Road has been in place for 28 years. He also noted that the City would not have to set an assessment policy at this time but would need to have one at the time of the assessment hearing. BRUCE THIELEN MOVED TO APPROVE THE FEASIBILITY STUDY FOR THE IMPROVEMENTS TO ORCHARD ROAD, SET A PUBLIC HEARING DATE FOR APRIL 24, 2000 AND AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO OBTAIN QUOTES FOR THE STREET IMPROVEMENTS. BRIAN STUMPF SECONDED THE MOTION CARRIED UNANIMOUSLY. Res. No. 2000-22 and No. 2000-23. 10. Review of proposals for Tower Drive watermain and consideration of award of contract. Added to the consent agenda as Item #51). 11. Determination of sanitary sewer availability for the Monticello RV Center. Fred Patch summarized the item. Representatives from the Monticello RV Center were present and indicated that the determination at the time of the building permit issuance that sanitary sewer was not available cost them additional money since they had to have a septic system upgrade designed for their site. If it is now determined that sanitary sewer is available, the septic system design would not be utilized. There was some discussion on the existing septic system and what it would cost to upgrade it. The EPA regulations relating volatile organic compounds and the impact these regulations would have on the expansion of the building was also discussed.. The Monticello RV Center was concerned about the costs for the sanitary sewer. It was estimated that lateral costs would be approximately $5000 per property owner. In addition there would sanitary sewer trunk charges at $1850/acre, and $6,000 in SAC Council Minutes - 4/10/00 charges (based on two units). There would also be plumbing costs for piping of the service line and possible interior plumbing changes. Had the property owners been aware of these charges earlier the charges could have been included in their financing arrangements. The property owner also had concerns about disruption of the road when the sanitary sewer is installed affecting their business and what would happen if water would be installed. There was discussion on whether the assessment for sanitary sewer could be spread over a longer period of time or whether the assessment could be deferred or delayed. John Simola noted that the other two affected properties by the proposed sewer extension were contacted and one was in favor of it and the other party was in favor of it provided the assessment did not accrue interest. Mayor Belsaas indicated that consideration should be given for the money that was spent in good faith on the upgrade of the septic system as well as consideration to extending the term of the assessment period. There was discussion on including watermain installation as part of the project as well. CLINT HERBST MOVED THAT CITY SANITARY SEWER AND WATER SERVICE IS AVAILABLE TO 907 ELM STREET, 1101 ELM STREET AND ADJACENT VACANT PROPER T IES. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. BRUCE THIELEN MOVED TO ORDER A COST FEASIBILITY REPORT INCLUDING THE COST OF WATERMAIN INSTALLATION AND TO SET A PUBLIC HEARING DATE FOR APRIL 24, 2000. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Res. No. 2000-24, Res. No. 2000-25. BRIAN STUMPF MOVED TO AUTHORIZE THE CITY STAFF TO OBTAIN PROPOSALS FOR THE SANITARY SEWER AND WATERMAIN INSTALLATION FOR ELM STREET. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 12. Cc nsideration of payment of bills for April. BRUCE THIELEN MOVED TO APPROVE PAYMENT OF BILLS FOR APRIL. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. BRIAN STUMPF MOVED TO RECESS FOR FIVE MINUTES BEFORE GOING INTO THE CLOSED SESSION. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. At 8:05 the meeting was reconvened and the Council entered into a close session to discuss a litigation matter. BRUCE THIELEN MOVED TO ADJOURN AT 8:20 P.M. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 11