Parks and Recreation Commission Minutes 05-23-2019PARKS & RECREATION COMMISSION MINUTES I MAY 23, 2019
MINUTES
PARKS & RECREATION COMMISSION MEETING
THURSDAY
MAY 23, 2019 - 9:15 A.M.
"To enhance communitypride through developing and maintaining City parks with a high standard of quality. "
Members Present: Lynn Anderson, Bill Fair, Julie Jelen, Nancy McCaffrey,
Brian Stoll, Karen Vetsch
Members Absent: Anna Bohanon, Jack Gregor
Staff Present: Sara Cahill, Beth Green, Ann Mosack, Tom Pawelk,
Angela Schumann
1. Call to Order.
Chair Brian Stoll called the meeting to order at 9:15 a.m. and declared a quorum.
2. Approve Minutes of Regular Parks & Recreation Commission Meeting from
March 28, 2019.
LYNN ANDERSON MOVED TO APPROVE THE MARCH 28, 2019 PARKS &
RECREATION COMMISSION MEETING MINUTES. MOTION SECONDED BY
KAREN VETSCH. MOTION CARRIED UNANIMOUSLY, 5-0.
3. Consideration of adding to or removing items from the agenda.
Remove Items:
• Remove Item 9
Add Items:
• Walk & Roll
• Ellison House
• Skate Park
• Pickleball Courts
4. Citizens requests and comments.
Nancy McCaffrey said the East Bridge Gardeners would like to extend a big thank you city
parks staff for their assistance at East Bridge and she noted that all the gardens are now
planted. The gardeners are also very appreciative of the council support.
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PARKS & RECREATION COMMISSION MINUTES I MAY 23, 2019
5. MontiArts Update.
Sue Seeger was unable to attend the meeting so Tom Pawelk shared her emailed update
with the group.
6. MCC Update.
Ann Mosack shared the MCC Update for May, and Sara Cahill shared the programming
update (see attached).
Mosack also noted that an RFP has gone out for the design of the new water slide. The old
water slide is the original slide (nearly 20 years old) so is due for replacement. U.S.
Aquatics is the consultant on the project.
City Council approved moving forward with WSB to create a concept design for the
outside old skate park at the MCC.
7. Consideration to review for recommendation park dedication requirements
for the preliminary plat of Spirit Hills South.
Angela Schumann said the Parks & Rec Commission is asked to consider a formal
recommendation related to park dedication requirements for a proposed 48 -unit residential
plat, Spirit Hills South. This plat is the second phase of a previously approved development
in 2003. However, this phase of the development has since lapsed. To develop the project,
the developer has submitted a new application.
The area to be platted is approximately 24.88 acres. Under state statute, with platting or
replatting the city has the option of either requiring a land dedication for park, or the city
can collect park dedication fees referred to as "cash in lieu". The city ordinance requires
11% of the land or cash in lieu equivalent.
The previous plan for the Spirit Hills Development did not include the dedication of land
for park. Similarly, the current plan does not propose a park but does propose two outlots
to be dedicated to the city for pathway purposes, approximately 0.26 acres in total. The
Parks Superintendent has provided comment on the location and alignment of the outlots
and pathways as park of the plat review. The total dedication based on 11 % is 2.74 acres.
The difference between the required and provided land dedication would be required to be
paid as cash to meet the city's dedication requirements.
The developer's representative said they are willing to construct the 10' paved pathways
on both Outlots A & B. Schumann said the construction costs could be credited against the
remaining cash dedication requirement. City staff supports working with the developer on
the final design and credit would be subject to the City Engineer's recommendation.
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PARKS & RECREATION COMMISSION MINUTES I MAY 23, 2019
JULIE JELEN MOVED TO APPROVE A RECOMMENDATION FOR LAND PARK
DEDICATION AT SPIRIT HILLS FOR OUTLOTS A & B, WITH THE DIFFERENCE
BETWEEN THE REQUIRED AND PROVIDED LAND DEDICATION TO BE PAID
AS CASH OR CREDIT FOR CONSTRUCTION COSTS ASSOCIATED WITH
PATHWAY CONSTRUCTION ON OUTLOTS A & B AND ALONG FENNING
AVENUE AS RECOMMENDED BY THE CITY ENGINEER. MOTION SECONDED
BY NANCY MCCAFFREY. MOTION CARRIED UNANIMOUSLY, 5-0.
8. Bertram Athletic Park Construction Update.
Tom Pawelk said New Look Contracting is on schedule and they have been very good to
work with. There have been a few change orders on the project. Pawelk shared a drone
video of the construction submitted by councilman Bill Fair. There will be an irrigation
pre -con next Wednesday.
9. MontiView Park ADA Accessibility Discussion.
Item removed from agenda.
10. Tabled items from last meeting.
a. Par West Disc Golf. Tom Pawelk said Wright County is planning to put in a disc
golf course at Montissippi Park. He sent a letter to the Wright County Parks Board
in support of the county's project. Sometime in July staff will remove all existing
frisbee golf poles at Par West and they will be moved to Montissippi where county
staff is planning to construct an 18 -hole disc golf course. This area is in the power
line corridor so there will be a prairie restoration there with meandering trails and
Xcel Energy will help with financial support of that.
b. Meeting Time Change: Propose meeting time change to 8:00.
BRIAN STOLL MOVED TO CHANGE THE REGULAR MEETING TIME TO
8 A.M. MOTION SECONDED BY KAREN VETSCH. MOTION CARRIED
UNANIMOUSLY, 5-0.
11. General Park Updates.
a. Trail Maintenance: The Crack Sealing/Fog Sealing Project will be brought to City
Council on May 28th, with a recommendation to approve a contract with MP
Asphalt Maintenance based upon their low quote of $22,576.28 (See attached map
for areas included in the maintenance).
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PARKS & RECREATION COMMISSION MINUTES I MAY 23, 2019
b. Riverside Cemetery Columbarium: In June, staff will work on the concrete
foundation for the columbarium. The delivery and installation of the columbarium
is expected at the end of July. After installation, staff will begin landscaping the
area, and spaces will be open for sale by September.
12. Discussion of added items.
a. Walk & Roll: June 8th from 9 a.m. — 1 p.m. Pawelk asked for Parks & Rec
Commission members to attend if it works in their schedule.
b. Ellison House: Pawelk said the house sold (as a rehab project) for $30,000.
The purchaser has a personal interest in the home as his mother worked as a
housekeeper for the Ellison's and she was married in the home.
C. Skate Park: Karen Vetsch inquired about putting a skate park in town. Pawelk
said he will look into options for park improvements next year to potentially
include a skate park.
d. Pickleball Courts: Karen Vetsch expressed concerns about the surface on the
0' Street rink as it is too rough to play pickleball there. The rink surface was
striped for pickleball but Pawelk said there is not a budget for resurfacing the
area. There are also too many carryover projects from last year which are a
higher priority at this time. Sara Cahill said she has referred people to the
school for pickleball or indoor play at the MCC gym.
13. Next regular meeting scheduled for July 25, 2019.
The next regular Parks Commission Meeting is scheduled for July 25, 2019, at
8:00 a.m. in the Public Works Conference Room.
17. Adiourn.
Meeting adjourned 10:25 a.m.
RECORDED BY: Cometh C1gr�cn
DATE APPROVED: Julv 25. 2019
ATTEST:
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