BCOL Advisory Council Agenda Packet 03-02-2018BERTRAM CHAIN OF LAKES REGIONAL PARK
ADVISORY COUNCIL MEETING AGENDA
FRIDAY, MARCH 2, 2018
8:00 A.M.
BERTRAM LAKES CHALET
9842 Briarwood Ave. NE
1. Call to Order and Introductions
2. Consideration of Approving Minutes from January 5, 2018
3. Consideration of adding to and approving the agenda
4. Aquatic Invasive Species in Wright County and Management Objectives (Alicia O'Hare —
SWCD Water Resource Specialist)
5. Selection of Campground Design and Engineering Consultant and Project Schedule
6. 2018 Wright County Parks and Recreation Work Plan/Goals Bertram Park
i. Campground planning and construction documents
ii. Demo and reconstruction of the Long Lake overlook
iii. Installation of a beach shower
iv. Landscape the beach house
v. Reconstruction of the northern singletrack trails to sustainable standards.
vi. Installation of Bike Repair Station at trailhead
vii. Bertram Hike/Ski trail work — complete layout start brushing/alignments
7. 2018 Summer Programs and Events
i. Earth Day Event — YMCA and Friends Group
ii. Bertram Blast — July 21
iii. Family Campout @ Bertram — June 22-23
iv. Mother Nature Done Wright @ Bertram — August 17
v. SUP's, Canoes, & Kayak Rentals at Campgrounds and Bertram
8. Athletic Field Phase I — Progress
9. Friends of Bertram Update
10. Discussion of Added Items
11. Schedule Next Meeting —?
12. Adjourn
DRAFT
MINUTES
BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL
Friday, January 5,2018,8:00 a.m.
Bertram Lakes Chalet
Members Present: Mark Daleiden. Martyn Dibben, Bill Fair, Jim Hayes, Tom Jahnke, Jim
Lindberg, Wes Olson, Scott Peterson
Members Absent: Brian Stumpf, Darek Vetsch
Staff Present: Beth Green, Brad Harrington, Marc Mattice, Ann Mosack, Tom Pawelk,
Angela Schumann
1. Call to Order.
Chair Martyn Dibben called the meeting to order at 8:00 a.m. and declared a quorum.
2. Election of Officers.
MARK DALEIDEN MOVED TO ELECT MARTYN DIBBEN AS THE BCOLAC CHAIR.
MOTION SECONDED BY WES OLSON. MOTION CARRIED UNANIMOUSLY, 8-0.
MARK DALEIDEN MOVED TO NOMINATE WES OLSON AS THE BCOLAC VICE -CHAIR.
MOTION SECONDED BY SCOTT PETERSON. MOTION CARRIED UNANIMOUSLY, 8-0.
3. Consideration of approving minutes from December 1, 2017.
MARK DALEIDEN MOVED TO APPROVE MINUTES FROM THE DECEMBER 1, 2017
REGULAR MEETING. MOTION SECONDED BY WES OLSON. MOTION CARRIED
UNANIMOUSLY, 8-0.
4. Consideration of adding to and approving the agenda.
A. Review Bylaws.
MARK DALEIDEN MOVED TO APPROVE THE AGENDA WITH THE ADDED ITEM.
MOTION SECONDED BY WES OLSON. MOTION CARRIED UNANIMOUSLY, 8-0.
5. Aquatic Invasive Species in Wright County and Management Obiectives.
The Water Resource Specialist from the Soil & Water Conservation District was unable to attend
the meeting so the item was tabled.
6. Appoint Proposal Review committee to meet the week of January 29th.
Marc Mattice is asking for volunteers to sit on a Proposal Review Committee to review the RFP on
the campground. The group will meet on January 30th at 1 p.m. at Mattice's office. Volunteering
for the committee are Tom Jahnke, Scott Peterson, Martyn Dibben, Mark Daleiden, Darek Vetsch,
BCOL Regional Park Advisory Council Meeting Minutes: July 14, 2017
and Bill Fair with Wes Olson as an alternate. City representatives on the committee will include
Angela Schumann and Tom Pawelk.
7. Update on meeting between the County Board and the Township.
Mark Daleiden said that an agreement was met with the township or at least they felt more
comfortable with moving forward. Discussed expanding the road (Briarwood Avenue), putting in
turn lanes, etc. Funding for the road improvements is yet to be determined. Tom Pawelk said that
the City and County will be funding a traffic study on Briarwood Avenue and 90th Street this
summer at peak times. From that information, we will hopefully be able to apply for the State Park
Road Account fund in November. Eventually, after that will come to an MOU for maintenance as
while it is a township road, will need to come together with all parties for maintenance. Time frame
is to complete the traffic study summer 2018, feasibility study and cost estimates for reconstruction
and design in the fall of 2018, and grant application submitted by November 1St. If a grant is
approved, construction could start in 2020. Pawelk said the township board approved moving
forward with the land alteration permit so next week will be going to the Wright County Board for
approval on the permits. Infrastructure improvements are proposed to begin in the spring of 2019.
8. Authorize advertisement for at -large BCOLAC member.
Marc Mattice said that Jim Lindberg indicated he is no longer the appointee from the School District
and he is interested in filling the vacant role of the at -large position open on the Advisory Council.
The term is from 1/1/2018 through 12/31/2020. Mattice requests authorization to either appoint
Lindberg or advertise for the open seat. The school district will be contacting Mattice with their
new member.
MARK DALEIDEN MOVED TO APPOINT JIM LINDBERG TO FILL THE AT -LARGE OPEN
SEAT ON THE BCOLAC. MOTION SECONDED BY TOM JAHNKE. MOTION CARRIED
UNANIMOUSLY, 8-0.
9. Friends of Bertram Update.
The Friends are in the process of planning an annual meeting and membership dinner in the spring.
Details will be coming soon.
10. Discussion of added items.
A. Review of By Laws: Mattice clarified a few changes to the By Laws including going from
a 13 -member committee to a 12 -member committee (eliminating the MCC Advisory
Council member as that has merged into the Parks & Recreation Commission). Correcting
Monticello City Parks Commission to Parks & Recreation Commission, deleting the
Negotiations Committee as it is no longer needed, and re -wording of the Park Use
Committee to include "Regional and Passive".
TOM JAHNKE MOVED TO APPROVE THE MODIFICATIONS TO THE BY LAWS
AS DISCUSSED AND RECOMMEND APPROVAL TO THE CITY COUNCIL AND
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BCOL Regional Park Advisory Council Meeting Minutes: July 14, 2017
THE COUNTY BOARD. MOTION SECONDED BY MARK DALEIDEN. MOTION
CARRIED UNANIMOUSLY, 8-0.
11. Schedule Next Meeting.
The next regular BCOLAC Meeting will be held on March 2, 2018, at 8 a.m. at the Bertram
Lakes Chalet.
12. Adiourn.
Meeting adjourned at 8:40 a.m.
Recorder: teeth &rwn
Administrative Assistant
Approval Date:
Attest:
Martyn Dibben, BCOLAC Chairman
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