City Council Minutes 08-24-2020REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, August 24, 2020 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Acting Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
C. Approval of Minutes
Joint EDA/City Council Meeting from July 13, 2020
Councilmember Fair moved approval of the July 13, 2020 joint meeting.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
Special Meeting Minutes from August 10, 2020
Councilmember Hilgart moved approval of the August 10, 2020 special
meeting. Councilmember Gabler seconded the motion. Motion carried
unanimously.
Regular Meeting Minutes from August 10, 2020
Councilmember Davidson moved approval of the August 10, 2020 regular
meeting. Councilmember Fair seconded the motion. Motion carried
unanimously.
D. Citizen Comments
• None.
E. Public Service Announcements/Updates
• Labor Day Holiday Hours
• Update on Hi -Way Liquors Business Hours
F. Council Liaison Updates
• EDA — Councilmember Davidson provided an update of items on
EDA agenda: 1) Amendments to Small Business Emergency Grant
Guidelines and Grant Agreement Template; 2) Approved Emergency
Small Business Grant to Evolution Taekwondo Monticello, LLC; 3)
Adopted the 2020 Hospitality and Lodging Demand Study; and 4)
adopted the 2021 Special Benefit Property Tax Levy and set the 2021
EDA Revenue and Expenditures Budget.
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• MOAA — Councilmember Hilgart noted that there was a housekeeping
item as a property in the township changed its boundary line.
• I-94 Coalition — Councilmember Gabler stated that the group
discussed BUILD Grant updates and a lobbyist for next year.
F. Department Update
• COVID-19 update was provided.
• City Administrator Update. Jeff O'Neill provided an update on the
following:
1. The Denn property (Haven Ridge) annexation was authorized.
2. The Coalition of Utility Cities is active with Public Utilities
Commission in providing information transitioning from a host city.
• Construction Update included the following:
1. 2020 Pavement Project — final top soil and sod being placed this week.
2. Riverwalk Trail — the trail was seeded.
3. Community Center Roof Project
4. The Maple Street Storm — the storm interceptor was installed. The
maintenance drive will be paved this week.
5. Edmonson Road will be closed August 25 for water main connection
for Deephaven Apartments.
6. Working on drainage project in Hillside Farms/River Mills area.
2. Consent Agenda:
Councilmember Hilgart moved approval of the Consent Agenda excluding Item F.
Councilmember Fair seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $2,143,333.03.
B. Consideration of approving new hires and departures for city departments.
Recommendation: Approved the new hires for Hi -Way Liquors and Public
Works and departures for Streets Department, Parks Department, and
Finance Department.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of adopting Resolution 2020-59 approving a donation from Amy
(Josie) Larson of $1,000 for rebuilding Fire Department pump skid on utility
truck. Recommendation: Resolution accepting the donation was approved.
E. Consideration of establishing a date for the Truth -in -Taxation Public Hearing.
Recommendation: The Truth -in -Taxation public hearing was set for
December 14, 2020.
F. Consideration of approving an Advance Resignation Notice Program as incentive
to provide notice of termination as early as possible. Recommendation: ITEM
WAS REMOVED FROM CONSENT AGENDA.
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G. Consideration of adopting Resolution 2020-60 calling for a public hearing on
September 28, 2020 for vacation of drainage and utility easements as legally
described as Lot 2, Block I. Jefferson Commons Third Addition.
Recommendation: Resolution setting the public hearing for September 28,
2020 was approved.
H. Consideration of approving a contract amendment with the Lakota Group/WSB
for production of additional public engagement tools for Monticello 2040
Comprehensive Plan. Recommendation: Approved a contract amendment for
production of additional public engagement tools for Monticello 2040
Comprehensive plan in an amount not to exceed $12,000.
I. Consideration of adopting Resolution 2020-63 accepting improvements and
authorizing final payment of $123,711.38 to KUE Contractors Inc. for the
Monticello Fire Station Project, City Project N. 18C003. Recommendation:
Adopting the resolution authorizing final payment for the Monticello Fire
Station Project.
J. Consideration of approving purchase of a dump body and plow equipment for the
new plow truck from Bert's Truck Equipment for $118,398. Recommendation:
Approved the purchase for $118,398.
K. Consideration of approving a contract with WSB for GIS updates for 360 object
detection in the amount of $12,000. Recommendation: Approved the contract
with WSB.
L. Consideration of approving a purchase of audio-visual upgrades for City Hall,
MCC, and new Fire Station in the amount not to exceed $125,000.
Recommendation: Approved the audio-visual upgrade for City Hall.
M. Consideration of approving purchase of IT upgrades at a price not to exceed
$50,000. Recommendation: Approved the IT upgrades.
2A. Consideration of items removed from the consent agenda for discussion
F. Consideration of approving an Advance Resignation Notice Program as incentive
to provide notice of termination as early as possible.
Councilmember Davidson removed the item with questions related to the benefit
this policy has for the city. Tracy Ergen, Human Resource Manager, responded to
the questions. There was some discussion of only applying this to employees who
have been in Monticello at least ten years. Many on Council think it should apply
to anyone employed for five years or more. Mayor Stumpf disagreed and felt that
the ten year marked acknowledged longevity with the City.
Councilmember Davidson moved approval of the Advance Resignation
Notice Program with the amendment of employment time of at least five
years instead of ten. Councilmember Fair seconded the motion. Motion
carried 4-1; Mayor Stumpf voted against for reason listed above.
3. Public Hearing
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4. Regular Agenda
A. Consideration of adopting Resolution 2020-61 approving the City of Monticello
Economic Development Authority pecial benefit levy of $366,300 and accepting
the preliminary EDA 2021 EDA budget of $371,300
Sarah Rathlisberger, Finance Director, presented the EDA special benefit levy and
preliminary 2021 budget. The proposed 2021 levy is an increase of $11,300 or
3.2% over the 2020 levy. The final levy will be adopted along with the final city's
levy on December 14, 2020.
Councilmember Gabler moved to adopt the resolution approving the
Economic Development Authority special benefit levy of $366,300 and
accepting the preliminary EDA 2021 EDA budget of $371,300.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
B. Consideration of adopting Resolution 2020-62 setting the 2021 City of Monticello
Preliminary Tax Levy
Sarah Rathlisberger presented the 2021 preliminary tax levy which must be
certified to the County Auditor/Treasurer on or before September 30. The
combined EDA levy and the proposed City levy is $630,000 or 5.8% greater than
2020. The final 2021 budget and tax levy will be adopted at the December 14,
2020 City Council meeting.
City Council discussed the item briefly. Mayor Stumpf expressed concern about
the addition $200,000 funds for reserves.
Councilmember Gabler moved to adopt resolution setting the 2021 City of
Monticello Preliminary Tax Levy at $11,063,700. Councilmember Fair
seconded the motion. Motion carried 4-1; Mayor Stumpf voted against.
Mayor Stumpf supported a preliminary tax levy of $10,863,000.
5. Adiournment:
By consensus, the meeting was adjourned at 7:31 p.m.
Recorder:
Approved:
Jennifer Schreiber
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