City Council Minutes 10-26-2020REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, October 26, 2020 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Davidson requested to add discussion Mielke/Jamison property
and development proposals west of St. Henry Catholic Church.
Councilmember Hilgart moved approval of the agenda with the addition of
the above item. Councilmember Gabler seconded the motion. Motion carried
unanimously.
C. Approval of Minutes
Special Meeting Minutes from October 12, 2020
Councilmember Hilgart moved approval of the special meeting minutes as
amended. Councilmember Gabler seconded the motion. Motion carried
unanimously.
Regular Meeting Minutes from October 12, 2020
Councilmember Fair moved approval of the regular meeting minutes.
Councilmember Hilgart seconded the motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Public Services Announcements/Updates
• General Election Day — November 3, 2020
F. Council Liaison Updates
• EDA — Councilmember Davidson provided an update on the EDA
meeting. The EDA approved several small business grants and the
2020 Comprehensive Housing Needs and Market Demands Study.
F. Department Update
• COVID-19 update was provided.
• City Administrator Update. Jeff O'Neill provided an update on the
following:
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1. DMV will be conducting training on the new MNDrive system. In
addition, they are in the final stages of implementing a `take a number'
system.
• Construction Update. Matt Leonard provided an update on current
projects:
1. Closure on Fallon Ave. for the Haven Ridge Development project.
2. Consent Agenda:
Councilmember Hilgart moved to approve the Consent Agenda. Councilmember
Fair seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $1,036,959.15.
B. Consideration of approving new hires and departures for city departments.
Recommendation: Approved hires for MCC, Streets, and Finance and
departures for MCC and Liquor Store.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of approving a closure of the DMV facility from Wednesday,
November 11, 2020 through Saturday, November 14, 2020 for the State's
transition from MNLARS to MNDrive. Recommendation: Approved the
closure.
E. Consideration of accepting quote and approving the purchase of an electronic gate
system at the city compost facility in the amount of $39,185. Recommendation:
Accepted bid and approved purchase of an electronic gate system from
TAPCO in the amount of $39,185.
F. Consideration of accepting quote and approving the purchase of an asset
management software in the amount of $17,000. Recommendation: Accepted
quote and approved purchase of an asset management system from
Cartegraph in the amount of $17,000.
G. Consideration of approving 2021 Wright County Annual Highway Maintenance
Agreement. Recommendation: Approved the maintenance agreement.
H. Consideration of approving annual Snowplowing and Ice Removal Policy for the
2020-2021 snow season. Recommendation: Approved the Snowplowing and
Ice Removal Policy.
I. Consideration of a Change Order #2 for Monticello Community Center Roofing
Project, City Project No. 200004 for a total amount of $11,703.
Recommendation: Approved the change order.
J. Consideration of approving an easement agreement for the 2020 Stormwater
Improvement Project, City Project 200002. Recommendation: Approved the
easement agreement with James and Michelle Montroy for the 2020
Stormwater Improvements project, City Project 200002.
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K. Consideration of approving a land purchase agreement and easements for the
2020 Stormwater Improvements Project, City Project 200002.
Recommendation: Approved purchase agreements for real property and
easements with A Glorious Church in a total amount of $163,000 pending
land -use approvals for the 2020 Stormwater Improvements Project, City
Project 200002.
L. Consideration of adopting Resolution 2020-75 accepting improvements and
authorizing final payment of $22,008.88 to New Look Contracting, Inc. for the
2018 Pedestrian Improvement Project, City Project No. 18C001.
Recommendation: Adopted Resolution 2020-75 accepting improvement and
authorized final payment of $22,008.88 to New Look Contracting, Inc.
3. Public Hearing
A. PUBLIC HEARING — Consideration of adopting Resolution 2020-72 approvin
an assessment roll for delinquent miscellaneous accounts to be certified to the
County Auditor for 2021 payable tax ye.
Jeff O'Neill introduced the item. Mayor Stumpf opened the public hearing. No
one testified. Mayor Stumpf closed the public hearing.
Councilmember Hilgart moved to adopt Resolution 2020-72 approving an
assessment roll for delinquent miscellaneous accounts. Councilmember
Davidson seconded the motion. Motion carried unanimously.
B. PUBLIC HEARING — Consideration of adopting Resolution 2020-73 approving
an assessment roll for delinquent utility accounts to be certified to the County
Auditor for the 2021 payable tax year
Jeff O'Neill introduced the item. Matt Leonard noted that the city received an
email from Russell Melton noting an objection to the water meter assessment. The
city had not yet received a written letter objecting to the assessment. Mayor
Stumpf opened the public hearing. No one testified. Mayor Stumpf closed the
public hearing.
Councilmember Hilgart moved to adopt Resolution 2020-73 approving an
assessment roll for delinquent utility accounts. Councilmember Fair
seconded the motion. Motion carried unanimously.
C. PUBLIC HEARING — Consideration of adopting Resolution 2020-74 approvin
an assessment roll for the 2020 Street Improvement Project, City Project No.
200001
Matt Leonard gave a presentation on the 2020 Street Improvement Project and the
assessment. The project areas of Meadows/Balbolul/Anders/Wilhem, Cardinal
Hills, Oakridge, and Wastewater Treatment Plant were reviewed. The proposed
improvements and assessment policy was summarized.
The total cost of the project cost of the street project was $1,280,217.61 with 50%
being assessed to property owners. The assessment per unit is $1,945.62. There
were 329 parcels assessed. Property owners can pay the full assessment amount
without interest by November 25, 2020, otherwise it will be certified to the county
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for taxes payable beginning in 2021. The assessment is proposed for a 10 -year
period with 3.5% interest.
The assessment amount per unit was significantly lower than the proposed
$3,100. This was due to the receipt of lower bids than estimates, lower overhead
costs, and additional reconstruction was not needed.
Mayor Stumpf opened the public hearing. The following individuals testified:
Susan 112 Marvin Elwood Rd. had a question about what needs to take
place if she sold her house in a couple of years. Staff responded that most
likely she would be required to pay off before the sale of the house.
However, this would be negotiated with the sale of the house.
Brenda Anderson, Falcon Ave., questioned the reason for resurfacing
Falcon Ave. because it wasn't that bad. She expressed concern that some
of the problems exist because of the way they plow the street and ice gets
built up.
With no further testimony, Mayor Stumpf closed the public hearing.
Councilmember Hilgart moved to adopt Resolution 2020-74 approving an
assessment roll for the 2020 Street Improvement Project, City Project No. 200001.
Councilmember Davidson seconded the motion. Motion carried unanimously.
4. Added Item:
• Discussion on Mielke/Jamison property. Councilmember Davidson reviewed past
discussion about the city providing property for a possible development. The
developer was encouraged to continue discussions with staff regarding negotiations
pertaining to the property. He would like the process to continue so a decision can be
made whether the project continues or not. Councilmember Davidson expressed his
opinion that the city should first decide what they deem the investment of the land to
be. That this should be decided before proposals come forward. Councilmembers
Davidson and Hilgart volunteered to meet with staff and the developers to forward
the discussion.
5. Adjournment:
By consensus, the meeting was adjourned at 7:21 p.m.
Recorder: Jennifer Schreiber
Approved:
test:
4� /4, City Administrator
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