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City Council Minutes 12-14-2020REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, December 14, 2020 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Recognition of Mayor Brian Stumpf and Councilmember Bill Fair C. Approval of Agenda Mayor Stumpf moved to add item 2Q — Consideration of approving change order #1 for the contact with E.H. Renner & Sons for repairs on wells 2 and 5 for a total amount of $9,475. Mayor Stumpf noted that item 2K will be moved to Regular Agenda to follow 4C. Councilmember Hilgart moved approval of the agenda with changes noted above. Councilmember Gabler seconded the motion. Motion carried unanimously. D. Approval of Meeting Minutes Councilmember Gabler moved approval of November 23, 2020 regular meeting minutes. Councilmember Hilgart seconded the motion. Motion carried unanimously. E. Citizen Comments None. F. Public Services Announcements/Updates • City Holiday Hours were noted. • Christmas Tree Pick Up will be the week of January 4, 2021. G. Council Liaison Updates • EDA — Councilmember Davidson provided an update. The EDA held a special meeting before the regular meeting where they discussed currently owned properties. During the regular meeting, the EDA approved the 2021 WSB Economic Development Assistance Services Proposal and the reappointment of Jon Morphew. • IEDC — Mayor Stumpf gave an update on the December 1, 2020 meeting. The group approved the reappointment of several members, and received update from Jim Thares, Economic Development Manager on the 2020 Housing Needs and Market Demand Study, an update of the Jill Agosto fagade improvement project, and an update on Covid-19 status. City Council Minutes December 14, 2020 Page 1 18 • Planning Commission — Councilmember Gabler commented that the Planning Commission held three public hearings and two items were on the Consent Agenda. The public hearing regarding Beaudry Conditional Use Permit was on the City Council agenda. • Parks, Art & Recreation Commission — Councilmember Fair noted that the commission discussed the many requests that were being received on the flooding of the rinks. The commission approved the reappointment of two commissioners, reviewed the Featherstone 5th park dedication, received an update on the Chelsea Commons project, review of the Ellison Park restroom design, and received an art update. In addition, the MCC provided an update related to the current health pandemic. • BCOL — Councilmember Fair provided an update. They reviewed the campground progress which will tentatively open in July. The County applied for a grant for recreation equipment. There has been vandalism at the athletic park and a surveillance camera was installed. • Library Board — Councilmember Gabler provided an update and noted that the library changed its hours of operation for 2021. F. Department Update • City Administrator Update — Rachel Leonard, City Administrator, provided an updated on the following: 1. The Monticello Community Center awaits the order from Governor Walz on whether the MCC will be able to reopen or not. 2. The City has started to work with the vendor that was selected for communications update, including a new website and other online tools. • Matt Leonard, Public Works Director/City Engineer, provided an update on the A Glorious Church pond project which is commencing after January 1. 2. Consent Agenda: Councilmember Fair moved approval of the Consent Agenda with the addition of 2Q and moving 2K to the Regular Agenda. Councilmember Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $829,598.75. B. Consideration of approving new hires and departures for city departments. Recommendation: Approved hires for Hi -Way Liquors and terminations for MCC, Hi -Way Liquors, and DMV. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of approving City Facility Business Hours for 2021. Recommendation: City facility business hours for 2021 were approved. City Council Minutes December 14, 2020 Page 2 18 E. Consideration of approving the 2021 Schedule of Regular Council and Commission meetings. Recommendation: The 2021 schedule of Regular Council and Commission meetings was approved. F. Consideration of approving Board and Commission Appointments commencing January 1, 2021. Recommendation: Approved the board and commission commencing January 1, 2021. G. Consideration of approving a contract with the Wright County Assessor's Office for 2022-2023 assessing services. Recommendation: Contract with Wright County for 2022-2023 assessing services. H. Consideration of adopting Resolution 2020-84 declaring the official intent of the City of Monticello to reimburse certain expenditures from the proceeds of bonds to be issued by the city for a fire engine. Recommendation: Adopted Resolution 2020-84. I. Consideration of directing staff to review DMV relocation to Prairie Center. Recommendation: Directed staff to review DMV relocation to the Prairie Center. J. Consideration of approving a Map Amendment (Rezoning) from A -O (Agricultural Open Space) to R-1 (Single Family Residence) District, Amendment to Conditional Use Permit for Development and Final Stage Planned Unit Development, and Preliminary and Final Plat and Development Agreement for Featherstone 5th Addition, a 26 lot Single Family Development. Applicant: Novak -Fleck Inc. (Horst Graser). Recommendation: Decision 1 — Adopted Resolution 2020-94 approving the rezoning from A -O, Agricultural Open Space to R-1, Single Family Residence District for Featherstone 5' Addition, based on the findings in said resolution. Decision 2 — Adopted Resolution 2020-95 approving the Preliminary Plat for Featherstone 5` Addition, subject to the conditions listed in Exhibit Z of the staff report and based on the findings in said resolution. Decision 3 — Adopted Resolution 2020-96 approving the Development & Final Stage PUD for Featherstone 5` Addition, subject to the conditions listed in Exhibit Z of the staff report and based on findings in said resolution. Decision 4 — Adopted Resolution 2020-97 approving the Final Plat and Development Contract for Featherstone 5th Addition based on findings in said resolution, authorizing the Mayor and City Administrator to execute said agreement and subject to the conditions in Exhibit Z. K. Consideration of approving an amendment to Conditional Use Permit for Planned Unit Development for the Expansion of Outdoor Storage and changes to Facility Operations for an existing Bulk Fuel Sales and Storage Use in an I-2 (Heavy Industrial) District. Applicant: Beaudry Oil & Propane. Recommendation: ITEM MOVED TO REGULAR AGENDA. L. Consideration of approving a map revision for the Monticello 2040 Land Use Map. Recommendation: Approved a revision to the Monticello 2040 Land City Council Minutes December 14, 2020 Page 3 18 Use Map for the unplatted parcel 155500104200, located at 1101 Elm Street, Monticello to "Community Commercial." M. Consideration of adopting Resolution 2020-85 accepting improvements and authorizing final payment of $46,248.80 to All Elements, Inc, for the Monticello Community Center Roofing Project, City Project No. 200004. Recommendation: Adopted Resolution 2020-85 authorizing the final payment. N. Consideration of adopting Resolution 2020-87 accepting improvements and authorizing final payment of $59,916.20 to OMG Midwest dba Minnesota Paving for the 2020 Street Improvements Project, City Project No. 200001. Recommendation: Adopted Resolution 2020-87 accepting the final payment. O. Consideration of approving the purchase of a 2021 John Deere 624L front loader from RDO Equipment Co., fitted with plow equipment from Little Falls Machine, funding through the Central Equipment (Internal Service) Fund for a total of $244,371.04. Recommendation: Approved the purchase. P. Consideration of approving the purchase of a 2021 Mack dump/plow truck from NUSS Truck & Equipment equipped with a dump body and plow equipment from Bert's Truck Equipment for a total of $277,768 and declaring Truck #111 as surplus property. Recommendation: Approved the purchase. Q. Consideration of approving change order #1 for the contract with E.H. Renner & Sons for repairs on Wells 2 and 5 for a total amount of $9,475. Recommendation: Change order was approved. 3. Public Hearings: A. PUBLIC HEARING: Consideration of adopting Ordinance 752 amending cites schedule for 2021 and adopting Summary Ordinance 752A for publication Sarah Rathlisberger, Finance Director, provided a brief update. Jennifer Schreiber, City Clerk, noted that the fee schedule should include a Food Truck Annual Inspection of $50. Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed the public hearing. Councilmember Gabler moved adoption of Ordinance 752 amending city fee schedule for 2021 with the amendment to include $50 fee for Food Truck Annual Inspection Fee and adoption of Summary Ordinance 752A for publication. Councilmember Fair seconded the motion. Motion carried unanimously. B. PUBLIC HEARING: Consideration of adopting Resolution 2020-88 establishing the final tax levy for 2021 Sarah Rathlisberger presented information on the 2021 final tax levy. As part of the presentation, she reviewed proposed levy increase for the HRA and the City, the tax capacity growth rate, 2021 tax impacts, and budget impacts. Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed the public hearing. Limited discussion took place. City Council Minutes December 14, 2020 Page 4 18 Councilmember Hilgart moved to adopt Resolution 2020-88 establishing the final tax levy for 2021 including the HRA levy. Councilmember Fair seconded the motion. Motion carried unanimously. 4. Regular Agenda: A. Consideration of adopting Resolution 2020-89 approving the 2021 Budget Sarah Rathlisberger gave a brief presentation and presented the proposed 2021 budget of $36,439,000. The City and HRA levy were approved by City Council. Minimal discussion took place. Councilmember Hilgart moved to adopt Resolution 2020-89 approving the 2021 Budget of $36,439,000. Councilmember Davidson seconded the motion. Motion carried unanimously. B. Consideration of approving the purchase of an E -One Rescue Engine Fire Truck from Fire Safety USA for an amount not to exceed $721,000 through the HGACBuy purchasing cooperative Fire Chief Mike Mossey presented the item. The truck is replacing the 1995 rescue engine. Councilmember Hilgart moved approval of purchasing the E -One Rescue Engine Fire Truck for an amount not to exceed $721,000. Councilmember Fair seconded the motion. Motion carried unanimously. C. Consideration of adopting Resolution 2020-90 annexing nronerty as petitioned b LSW Investment, LLC and consideration of a request to approve Final Plat and Final Stage Planned Unit Development of Edmonson Ridge, rezoning to Planned Unit Development and related Development Agreement. Applicant: LSW Investments, LLC Angela Schumann, Community Development Director, gave a presentation on Edmonson Ridge, a 54 -unit single-family residential subdivision located at the northwest corner of Edmonson Avenue and 85th Street. The request included annexation of the parcel as it is in Monticello Township, final plat and final stage Planned Unit Development, rezoning from agriculture to PUD, and development agreement. Ms. Schumann commented on the existing policy for residential subdivisions regarding development agreement, finance plan and assessments. The developer has proposed an adjustment to the policy that would allow for a two-year deferral of assessment of trunk and park dedication. If lots sold within two years, the trunk fee would be paid with building permit. If lots are not sold within the two years, they would be subject to assessment (2023). This policy adjustment is a City Council decision. City Council discussed the proposed adjustment to the assessment policy. Shawn Weinand, the applicant, addressed the City Council and provided information on what other cities are doing to aid development. Mr. Weinand suggested an addition to the city's current practice relating to payment and/or City Council Minutes December 14, 2020 Page 5 18 assessment of trunk area charges, which would be to allow two years before trunk charges are assessed. This brought on discussion that the City should look at the policy, however, this should not be decided with this item. There was some discussion regarding Monticello's struggle of getting residential development. Councilmember Hilgart noted that we should try to look at opportunities to help developers. Angela Schumann clarified that the two-year deferred is another option for the developer. They would still have the choice of a 10 -year assessment as the current policy is written. Councilmember Fair moved to adopt Resolution 2020-90 annexing the land within the Edmonson Ridge area, contingent on the approval of the rezoning, final stage PUD and final. plat requests, based on a finding that the terms of the Monticello Orderly Annexation Agreement have been met and other findings as stated in the resolution. Councilmember Gabler seconded the motion. Motion carried unanimously. Councilmember Fair moved to adopt Resolution 2020-91 and Ordinance 751 rezoning proposed plat of Edmonson Ridge to "Planned Unit Development" contingent on the adoption of a resolution for annexation and approval of the Final Stage PUD and Final Plat. Councilmember Gabler seconded the motion. Motion carried unanimously. Councilmember Fair moved to adopt Resolution 2020-92 and Ordinance 751 approving the Final Stage Planned Unit Development for Edmonson Ridge to "Planned Unit Development" contingent on adoption of a resolution for annexation and approval of the rezoning and final plat. Councilmember Gabler seconded the motion. Motion carried unanimously. Councilmember Fair moved to adopt Resolution 2020-93 approving the final plat of Edmonson Ridge, based on the findings in said resolution, and to approved the Development Agreement including changes in financial policy as proposed by the developer for two year deferral of assessment of trunk charges, authorizing the Mayor and City Administrator to execute said agreement, and contingent on adoption of the resolution for annexation and approval of the rezoning and final stage PUD, subject to conditions in Exhibit Z. Councilmember Gabler seconded the motion. Motion carried unanimously. C2. (2K from Consent Agenda) Consideration of annrovina an amendment to Conditional Use Permit for Planned Unit Development for the expansion of Outdoor Storage and changes to facility operations for an existing Bulk Fuel Sales and Storage Use in an I-2 (Heavy Industrial) District. Applicant: Beaudr_y Oil & Propane Angela Schumann noted that there is a difference between staff's recommendation and the Planning Commission's recommendation. The Planning Commission's recommendation was to remove the condition regarding paving of all parking areas and amended the condition to allow the shipping container to City Council Minutes December 14, 2020 Page 6 18 continue to be used but that all be painted a consistent color. Staff's recommendation is that the property would be utilized in a manner consistent with the current zoning. This would be done with a phased improvement to bring property to conformance. The Council discussed the difference of conditions. Ken Beaudry, applicant, was present to address the City Council. He provided some background on the property. He noted that the storage would be limited to residential cylinders along the east side of the property and 20 -pound cylinders within the current concrete area near the filling shelters. He commented that the storage containers are the safest ways to fill the cylinders. To do anything else, such as move into the building, would not be feasible for the business. Mr. Beaudry is concerned about the cost of the proposed conditions. He requested that the parking remain gravel, as adjacent property owners parking lot and drive aisles were primarily gravel. He was also concerned about the landscaping requirement. Mayor Stumpf noted that he does not support paving as adjacent properties are not paved. Councilmember Fair is concerned about both the visual aspect for the neighbors and the lack of limit for number of tanks. Mayor Stump moved to approve the Conditional Use Permit for Bulk Fuel storage and filling, subject to the provisions of Exhibit Z — Planning Commission Recommendation, based on findings in Resolution PC -2020-036. Councilmember Hilgart seconded the motion. Motion carried 4-1; Councilmember Fair voted against. D. Consideration of adopting a policy for setting speed limits on residential roadways and implementing 25 mph speed zones Matt Leonard, Public Works Director/City Engineer, provided a brief background of the policy. Staff provided the City Council with two options, one is for just residential roadways per the map, and the other included the downtown area. Wright County Sheriff's Office supported the downtown option. There was some discussion on the City Council. Mayor Stumpf expressed concern about the ability to properly enforce this new speed limit. Councilmember Davidson is also concerned about enforcement. Councilmember Gabler commented that there is the education piece of the project, however, this is a safety issue. There was continued discussed on the policy and consistency for the public. Mayor Stumpf moved to deny Resolution 2020-98 adopting a policy for setting speed limits on residential roadways and implementing a 25 -mph speed zone. Councilmember Fair seconded the motion. Motion carried by roll call vote 3-2; Councilmembers Fair and Gabler voted against. City Council Minutes December 14, 2020 Page 7 18 5. Adjournment: Councilmember Fair moved to adjourn the meeting. Councilmember Gabler seconded the motion. Motion carried unanimiously. The meeting was adjourned at 8:42 p.m. Recorder: Jennifer Schreiber Approved: City Council Minutes December 14, 2020 Page 8 18