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City Council Minutes 01-25-2021REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, January 25, 2021— 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Jim Davidson, Charlotte Gabler, and Sam Murdoff Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler moved approval of the agenda with the addition 2J — Consideration of adopting Resolution 2021-13 establishing designated combined polling place for 2021. Councilmember Murdoff seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes • Regular Meeting Minutes from January 11, 2021 Councilmember Gabler moved approval of the regular meeting minutes of January 11, 2021. Councilmember Davidson seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Services Announcements/Updates • None. F. Council Liaison Updates • EDA — Councilmember Davidson provided an update on the January 13, 2021 meeting. The EDA reviewed and discussed a draft 2021 Workplan and received an update on projects and prospects. • I-94 Coalition — have been holding virtual meetings with local representatives to discuss such items as the interstate section between Albertville and Monticello. F. Department Update • DMV Annual Update — Carolyn Granger, Deputy Registrar Manager, and Sarah Rathlisberger, Finance Director, gave a presentation. The presentation included information on revenue and operations. In addition, they provided information on dealing with COVID-19 and the upgrade to new State operating system (MNDrive). • Hi -Way Liquors Annual Update — Randall Johnsen, Liquor Store Manager, and Sarah Rathlisberger, presented an annual update. The store saw record breaking revenue in 2020, much because of the COVID-19 City Council Minutes January 25, 2021 Page 1 1 4 pandemic. The presentation touched on revenues, staffing, and giving back to the community. 2. Consent Agenda: Councilmember Davidson moved approval of the Consent Agenda with items G and H being removed and addition of J. Councilmember Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $759,113.34. B. Consideration of approving new hires and departures for city departments. Recommendation: Approved hires for Streets, parks, and DMV, and terminations for MCC and Parks. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of approving a one-year contract for Server Care & Backup Disaster Recovery with Arvig. Recommendation: Approved the contract. E. Consideration of renewing membership in the I-94 West Corridor Coalition for 2021 in the amount of $8,598.50. Recommendation: Approved membership in the amount noted. F. Consideration of appointing Michael Mossey to a two-year term (2021-2022) as Monticello Fire Chief as recommended by fire department personnel and appointing him as a representative to the Fire Relief Board of Trustees. Recommendation: Approved the appointments. G. Consideration of approving the assignment of the Rivertown Suites Planned Unit Development and Development Agreement. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. H. Consideration of approving an amendment to the Assessment Policy as related to Development and Deferred Assessment. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. I. Consideration of adopting Resolution 2021-08 approving and adopting an Assessment Agreement for Edmonson Ridge. Applicant: John Chadwick. Recommendation: Resolution was adopted, and Assessment Agreement was approved. J. Consideration of adopting Resolution 2021-13 establishing designated combined polling place for 2021. Recommendation: Resolution was adopted. 2A. Consideration of items removed from the consent agenda for discussion G. Consideration of approving the assignment of the Rivertown Suites Planned Unit Development and Development Agreement. Councilmember Murdoff removed the item and questioned the reason for the assignment. Angela Schumann, Community Development Director, responded that the develop is in process of transferring ownership of the Rivertown Suites City Council Minutes January 25, 2021 Page 2 14 multi -family project to GCRE — Rivertown LLC. The assignment requires GCRE as the successor develop to be responsible to the terms of the original Rivertown Suites development contract and PUD. Councilmember Gabler moved approval of the assignment of the Rivertown Suites Planned Unit Development and Development Agreement required because of transfer of ownership of the subject property. Councilmember Davidson seconded the motion. Motion carried unanimously. H. Consideration of approving an amendment to the Assessment Policy as related to Development and Deferred Assessment. Councilmember Murdoff removed the item for clarification on the change of language. Sarah Rathlisberger explained that the language is being changed, however, the content of the policy is not changing. Councilmember Murdoff moved to approve the amendments to the current Assessment Policy to clarify existing assessment practices and incorporate the ability to defer certain development -related city fees to the time of actual development on a property. Councilmember Davidson seconded the motion. Motion carried unanimously. 3. Public Hearings: A. PUBLIC HEARING: Consideration of adopting Resolution 2021-09 approving vacation of a portion of drainage and utility easements as legally described for Otter Creek Crossings 5th and 6th Addition. Applicant: John Chadwick Angela Schumann provided a brief overview. Mayor Hilgart opened the public hearing. Councilmember Gabler questioned the location of the easement and how these parcels end up in the middle of properties. Ms. Schumann responded that there is no specific reason, just the history of platting and replatting. The following individual testified: John Chadwick addressed the City Council on the location of the drainage easement at the bottom of the hill. Mayor Hilgart closed the public hearing. There was minimal discussion. Councilmember Gabler moved to adopt Resolution 2021-09 for vacation of a portion of drainage and utility easements as legally described for Otter Creek 5' and Otter Creek 6th Addition. Councilmember Murdoff seconded the motion. Motion carried unanimously. 4. Regular Agenda: A. Consideration of adoptiniz Resolution 2021-10 approvinp- a preliminary and final plat and development contract for the Nuss Truck and Equipment Addition, adopting Resolution 2021-11 and Ordinance 754 for rezoning to Nuss Truck and Equipment Planned Unit Development, and adopting Resolution 2021-12 approving the development and final stage planned unit development Steve Grittman, NAC, provided an overview of the project and the corresponding three motions that require approval. The project consists of a new 45,575 square City Council Minutes January 25, 2021 Page 3 14 foot facility for sales and service of truck, machinery and construction equipment on 10.5 acres. The project includes construction of the building, establishment of sales display area along the north, east, and south frontages, and an outdoor asphalt milling -surfaced storage area for equipment being held for sale, service, or inventory along the west boundary of the site. Staff recommended approval with revisions prepared by the applicant, as advised by the Planning Commission comments, which included building and landscaping treatments. The applicant will update their site plan to address these changes following approval of the City Council. Greg Nuss, applicant, was available for any questions. Discussion ensued among City Council. Mayor Hilgart noted that he was not in favor of the chain link fence located on the Chelsea Road site. Councilmembers agreed with the fencing. Greg Nuss commented that security is their biggest issue, but they could look at the fence on Chelsea Road to provide a more decorative fencing. Councilmember Davidson moved to adopt Resolution 2021-10 approving a preliminary and final plat and development contract for the Nuss Truck & Equipment Addition, subject to conditions in said resolution. Councilmember Gabler seconded the motion. Motion carried unanimously. Councilmember Davidson moved to adopt Resolution 2021-11 and Ordinance No. 754 for rezoning to Nuss Truck and Equipment Industrial Planned Unit Development, subject to approval of the final stage PUD and final plat for Nuss Truck and Equipment. Councilmember Gabler seconded the motion. Motion carried unanimously. Councilmember Davidson moved adoption of Resolution 2021-12 approving a development and final stage Planned Unit Development for Nuss Truck and Equipment, subject to conditions in said resolution, and modified to address the fence along Chelsea Road to be a decorative fence and not chain link. Councilmember Murdoff seconded the motion. Motion carried unanimously. 5. Adiournment: By consensus, the meeting was adj ourrlo at 7:54 p.m. Recorder: Jennifer Schreiber Approved: City Council Minutes January 25, 2021 Page 4 14