Loading...
City Council Agenda Packet 04-12-2021AGENDA REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, April 12, 2021— 6:30 p.m. Mississippi Room, Monticello Community Center CITY COUNCIL SPECIAL MEETINGS Monticello Community Center 4:30 p.m. Discussion Regarding Soccer Club Lease 4:45 p.m. Joint City Council/Planning Commission Meeting — Concept Stage Planned Unit Development Proposal for a 100 -Unit Townhome Residential Development Mayor: Lloyd Hilgart Council Members: Jim Davidson, Charlotte Gabler, Brian Hudgins, Sam Murdoff 1. General Business A. Call to Order & Pledge of Allegiance B. Approval of Agenda — Councilmembers or the City Administrator may add items to the agenda for discussion purposes or approval. The City Council may or may not take official action on items added to the agenda. C. Approval of Meeting Minutes • Special Meeting Minutes from March 22, 2021 • Regular Meeting Minutes from March 22, 2021 D. Citizen Comments — Individuals may address the City Council about any item not contained on the agenda. Each speaker will be allotted three minutes with a maximum of five speakers. The Mayor may allow for additional time and/or speakers. The City Council generally takes no official action of items discussed, except for referral to staff for future report. E. Public Service Announcements • Spring Hydrant Flushing • Spring Leaf Pick-up F. Council Liaison Updates • EDA • CMRP • Parks, Arts, and Recreation Commission • BCOL • Planning Commission • IEDC • 1-94 Coalition G. Department Updates • DMV Relocation Update 2. Consent Agenda — All items listed on the Consent Agenda are considered standard or may not need discussion prior to approval. These items are acted upon by one motion unless a councilmember, the city administrator, or a citizen requests the item by removed from consent for additional discussion. A. Consideration of approving payment of bills B. Consideration of approving new hires and departures for City departments C. Consideration of approving the sale/disposal of surplus city property D. Consideration of adopting Resolution 2021-26 accepting donations from Monticello Lions Club and Monticello Covenant Church for the Fire Department, a donation from Monticello Lions for Music on Mississippi and TDS for various Community Events Consideration of waiving 2021-2022 on -sale liquor license fees Consideration of approving two charitable gambling permits for the Church of St. Henry for their fall festival on August 29, 2021 and bingo at Little Mountain Elementary on September 19, 2021 G. Consideration of approving a special event permit application and allowing the use of the city commuter parking lot and related assistance for a recycling event on April 24, 2021. Applicant: Jason Warehime, Metro Appliance Recycling H. Consideration of approving a special event permit application allowing the use of Ellison Park, West Bridge Park, Pioneer Park, core city public right of way, Community Center parking lot and related assistance in conjunction with the annual Riverfest celebration on July 8-11, 2021 Consideration of adopting Ordinance 758 amending the fee schedule to add Monticello Community Center fee Consideration of authorizing HR Green to update the Comprehensive Water System Plan for a total cost of $17,500 K. Consideration of granting highway easements to Wright County for the CR 118/Fenning Avenue Reconstruction project L. Consideration of waiving a $50 application fee for temporary use permit. Applicant: Cargill Kitchen Solutions M. Consideration of approving an amendment to the Joint Powers Agreement and Operating Memorandum between the County of Wright and the City of Monticello for the Bertram Chain of Lakes Regional Park and Bylaws of the Bertram Chain of Lakes Advisory Council N. Consideration of approving an assignment of the Development Contract for Featherstone 51" Addition from Gold Nugget Development to Novak -Fleck Incorporated 2A. Consideration of items removed from the consent agenda for discussion 3. Public Hearings 4. Regular Agenda A. Consideration of a request to waive requirement to provide on-site parking for a Restaurant/Bar and to waive contribution to the Downtown Parking Fund in the amount of $4,500. Applicant: Shanneek Fackrell B. Consideration of authorizing Bolton and Menk, Inc. to update the comprehensive sanitary sewer plan and Wastewater Treatment Facility Plan for a total cost of $32,107 C. Consideration of additional $18,000 in project funding for the Chelsea Commons Small Area Plan financial and transportation planning D. Consideration of adopting Resolution 2021-28 rejecting all bids for the SCADA Improvement project and terminating the contract with InControl Inc. for SCADA Integration services and authorization to re -bid the project 5. Added Items 6. Adjournment AGENDA CITY COUNCIL SPECIAL MEETING Monday, April 12, 2021— 4:30 p.m. Monticello Community Center AGENDA 1. Call to Order 2. 4:30 p.m. Discussion Regarding Soccer Club Lease 3. 4:45 p.m. Joint Planning Commission/City Council Meeting — Concept Stage Planned Unit Development Proposal for a 100 -Unit Townhome Residential Development Applicant: Baldur Real Estate, LLC (Peter Stalland) 4. Adjournment AGENDA SPECIAL MEETING - MONTICELLO PLANNING COMMISSION Monday, April 12th, 2021 - 4:45 p.m. Mississippi Room, Monticello Community Center City Council: Mayor Lloyd Hilgart, Charlotte Gabler, Jim Davidson, Sam Murdoff, Brian Hudgins Commissioners: Paul Konsor, John Alstad, Andrew Tapper, Alison Zimpfer, and Eric Hagen Staff: Angela Schumann, Steve Grittman (NAC), and Ron Hackenmueller 1. General Business A. Call to Order 2. Joint Meeting Agenda A. Concept Stage Planned Unit Development Proposal for a 100 -Unit Townhome Residential Development Applicant: Baldur Real Estate, LLC (Peter Stalland) 3. Adjournment NORTHWEST ASSOCIATED CONSULTANTS, INC. 4150 Olson Memorial Highway, Ste. 320, Golden Valley, MN 55422 Telephone: 763.957.1100 Website: www.nacplanning.com MEMORANDUM TO: Angela Schumann Mayor Hilgart and Monticello City Council Monticello Planning Commission FROM: Stephen Grittman MEETING DATE: April 13, 2021 RE: Monticello — Stalland/G-Cubed — Townhouse Development Concept PUD Review NAC FILE NO: 191.07 — 21.06 PLANNING CASE NO: 2021-010 PROPERTY ID: 155-098-000030 (Part) Proposal and Project Description. This memorandum reviews the elements of a proposed concept plan for a Planned Unit Development located within the area known as "Chelsea Commons", currently the subject of a Small Area Plan effort. The parcel is bounded by Edmonson Avenue on the east, the proposed "Chelsea Commons" water/open space project on the west, and an electric transmission line on the south. The development parcel consists of approximately 10.7 acres in area but is currently an unsubdivided portion of a larger 31.54 acre parcel. The entire parcel is currently vacant. The area is guided as "Commercial -Residential Flex", a mixed-use designation within the Monticello 2040 Plan. As noted, the City is working through the development of a Small Area Plan for the 100 -acre area which includes this site. The land use and design process for Chelsea Commons — and how this project fits into that process - is discussed more thoroughly below. The submittal proposes the conversion of the property from its current commercial zoning of B-4 (Regional Business) to a residential use. The residential land use would be consistent within the Comprehensive Plan accommodations for mixed-use. The presented concept creates a series of looping private roads accessing from a single point along Edmonson to serve 7 single -loaded townhouse buildings totaling 40 units, and 6 "back-to-back" townhouse buildings, with a total of 60 dwelling units, 100 units in all. There are a series of issues to address with this application. First is the compatibility of the project with the expectations of the City in developing the Chelsea Commons area. To maximize the benefits of the public infrastructure, it is expected that development in the study area will be designed to take full advantage of those spaces. In this regard, the City is proposing to aggregate what are typically individual site development requirements (such as stormwater ponding, open and landscaped green space, and public road access), into a consolidated unified public system that serves all of the study area uses. Similar to the Deephaven project, these initial development proposals provide context to the developing framework for the overall Plan. The Planning Commission and Council's feedback regarding this proposal's relationship to the vision for the Chelsea Commons area will be valuable to the developer as they consider their plans. 2. Second, because the City expects to make significant investments in the public improvements for Chelsea Commons, it is also expected that development in the study area will be intense enough to pay its share of the costs. 3. Third, the proposal in the current concept plan relies on a system of private elements, including streets, parking, building design, etc., to serve the project. The adequacy of those elements for typical day-to-day use — and their compliance with basic City of Monticello zoning requirements - must also be addressed. 4. Fourth, provision of public spaces as a typical dedication requirement of PUD and platting. The site plan anticipates full build -out of the 10 acres, with the location of public space (stormwater and park lands) significantly left for other parcels. The resolution of the contribution of those spaces to the Chelsea Commons plan will need to be resolved as an ongoing aspect of the proposed plan review process. PUD & Application Process. The project requires a PUD as it proposes to develop land with a mix of residential buildings that will rely on private access. In addition, certain aspects of site design may require flexibility from the zoning and subdivision ordinance. The developer has elected to take advantage of the optional PUD Concept review (the subject of this report). For the project to proceed, there are a series of City approvals that will be required. Further approvals would include the following: o Preliminary and Final Plats subdividing the subject property as a single residential parcel, and determining if other parcels from the larger 31.5 acre land are for public purposes; o Rezoning to PUD, Planned Unit Development District; o Development and Final Stage PUD reviews. The current proposal is for a PUD Concept Plan review, which is not a formal zoning application, but is intended to provide the proposer an opportunity to gather City feedback on a potential development proposal prior to more formal zoning review and the extensive supporting materials that such reviews require. The Planning Commission and City Council meet in joint session and will have the opportunity to review the project, ask questions of the proposer, and provide comment as to the issues and elements raised by the project. The neighboring property owners have been notified of the meeting, but it is not a formal public hearing. The Council and Commission may take public comment as they deem appropriate. However, it is vital that Planning Commission and City Council members engage in a frank and open discussion of the project benefits and potential issues. The Concept PUD Proposal process is most valuable when the proposers have the opportunity to understand how the City is likely to look at the project and the potential issues it presents. In this way, the subsequent land use and development details can be more finely tuned to address City policy elements. This memorandum provides an overview of the project and will serve as an outline for the discussion. No formal approval or denial is offered for a Concept Review. PUD Concept Review Criteria. Informal Concept Plan review is separate from the formal PUD. The Ordinance identifies the purpose of Planned Unit Development as follows: (1) Purpose and Intent The purpose of the Planned Unit Development (PUD) zoning district is to provide greater flexibility in the development of neighborhoods and non- residential areas in order to maximize public values and achieve more creative development outcomes while remaining economically viable and marketable. This is achieved by undertaking a process that results in a development outcome exceeding that which is typically achievable through the conventional zoning district. The City reserves the right to 2 deny the PUD rezoning and direct the developer to re -apply under the standard applicable zoning district. PUD Concept reviews are to proceed as follows: (a) PUD Concept Proposal Prior to submitting formal development stage PUD, preliminary plat (as applicable) and rezoning applications for the proposed development, the applicant may, at its option, prepare an informal concept plan and present it to the Planning Commission and City Council at a concurrent work session, as scheduled by the Community Development Department. The purpose of the Concept Proposal is to: 1. Provide preliminary feedback on the concept plan in collaboration between the applicant, general public, Planning Commission, and City Council; 2. Provide a forum for public comment on the PUD prior to a requirement for extensive engineering and other plans. 3. Provide a forum to identify potential issues and benefits of the proposal which can be addressed at succeeding stages of PUD design and review. The intent of Concept Proposal review is to consider the general acceptability of the proposed land use and identify potential issues that may guide the City's later consideration of a full PUD application. Staff Preliminary Comments and Issues. For this proposal, the primary considerations evident at this point in the process include the following elements: a. Land Use and the Chelsea Commons Plan. As stated above, the proposed land use plan guides the property "Commercial -Residential Flex", a Mixed-use designation. The property has long been expected to develop as business property under the B-4 zoning. However, the City recently acknowledged the advantage of reconsidering some of its large stock of vacant commercial land for multi -family residential. Specific to this area, the City has authorized the Chelsea Commons Small Area Plan study. The Planning Commission and City Council are asked to consider this concept proposal in advance of a completed Small Area Plan. Currently, the Chelsea Commons study is in the process of consolidating work session expressions of support for a hybrid design from the three concepts presented in the past few weeks. 3 Based on the feedback received, the consolidated plan anticipates the removal of Dundas Road so the combined north and south pools of the created lake will connect, and Dundas traffic would be diverted along collector routes around the Commons area. In addition, the plan is adopting the broader consensus land use pattern of a grid -oriented development pattern. This pattern reflects historical Monticello development patterns, including the connections between development and both the main thoroughfares and the waterfront. The comments continue to reinforce the pond as the central amenity to the project area. Also as noted above, the expectation of the Chelsea Commons study process is that the private development in the area will capitalize on the public infrastructure and open space. Orientation of private development toward, and interaction with, the public space is strongly encouraged to capitalize best on both the public and private investments. b. Overall Site Plan. The plan illustrates private roads serving 7 single -loaded townhouse buildings and 6 "back-to-back" townhouse buildings, for a total of 100 units. Planning staff would encourage three significant changes to the proposed townhouse site plan. o Road Alignment. First would be to realign the street pattern to match the north -south orientation of Edmonson and re-emphasize the grid pattern that creates long views along the public and private axes. The proposed townhouse plan is laid out along a grid -like pattern but is canted off the north -south alignment of Edmonson. Moreover, it creates a relatively solid line of single -loaded townhomes along the public area, cutting off much of the development's visual and physical access to the waterfront. o Common Area/Public Space Access. Second, the plan should be reworked to open up the public access from the other units within the development — creating the private common areas along the public edge. This will have the effect of improving the connection between the bulk of the residential development and expanding the impression of the open space edge between public and private areas. Without these changes, the majority of the project turns its back on the public improvements which are supposed to be the primary attraction and amenity of the Chelsea Commons area — the pond and open space, which is a foundational idea for the conversion from commercial to residential on within this area of the proposed Chelsea Commons project. o Entrance Access Road. Planning staff would suggest a more enhanced access drive from Edmonson Avenue, utilizing the space shown between 0 units for a divided median parkway entrance, landscaping of the central median, and terminating at or near the common amenity space at the edge of the public waterfront. This entrance design would create a more notable entrance experience, before turning down the side -access drives to the individual unit driveways. Moreover, this design would create a view of the common amenity area and open space, opening the public space more significantly for all tenants, even for the short time they use the entrance road. c. Internal Site Planning. The plan shows a series of single -loaded and "back-to-back" townhouse buildings, ranging from four to ten units each. As noted, the total unit count is 100 units on the ten acre site, a very dense number for units of this type, at almost 10 units per acre. Staff would suggest that significant density is likely necessary to support the overall Chelsea Commons concept, but only if consistent with and furthers the other goals of the overall concept. o Infrastructure. The density for the site is achieved in two ways. First, the site is fully built, directing common on-site development requirements to other areas outside the development site boundary. One of these is stormwater, which the City encourages under the Chelsea Commons concept to create the public lake space. Another is park and open space, again a part of the Chelsea Commons plan. o Access Drive Width. The second way in which the site plan increases density, is through shrinking the access drives and parking space depths. In similar projects of this type, the City has required a minimum street width of 24 or 26 feet to accommodate internal two-way traffic. The Fire Department staff notes that current firefighting equipment would require at least 24 feet to facilitate its deployment. The current plan shows access drive widths of 20 feet. o Parking Space Depth. With regard to parking space depth, the plan also shows a 20 foot dimension. The City has typically looked for at least 22 feet of depth in these arrangements due to the common size of large pickup trucks or take-home commercial vehicles that can populate housing of this design. Many of those vehicles are at least 20 feet in length and given the need to provide a foot or so of clearance from garage door fronts, a 20 foot parking depth results in vehicles hanging out into the access drives. Thus, rather than the 60 feet of "face to face" building separation, the City commonly looks for 70 feet, if not more. 461 o Building Depth. The architecture of the buildings also contributes to the overall dimensional constriction within the site. The buildings rely on a two-story residential design, with a two -car garage footprint that is essentially attached to the front of the unit, only a portion of which is covered by second -story livable space. This increases depth of the building overall, and thus, puts pressure on the dimensions of the property. As noted, the proposer have responded to this dimension issue by squeezing depth out of the space between buildings, reducing open space within the site. An alternative building design — one that is more urban in character — would fully incorporate the garage area into the livable area footprint, creating a shallower building depth. There are many examples of this style of building around the greater Twin Cities area. Some varying style examples are provided as supporting data. o Parking. The site plan shows very little overflow or visitor parking. A limited number of spaces are provided near the clubhouse building. Due to the street configuration (even if expanded to meet the dimensions recommended by staff), no on -street parking would be possible. Planning staff would recommend including scattered visitor parking around the site to accommodate the need for parking beyond the minimal areas shown. It is not uncommon to seek one additional visitor space for each 3 or 4 units, resulting in the need for between 25 and 35 visitor spaces. d. Building Materials and Architecture. As discussed above, the architecture of the buildings is relatively "suburban" in character. Planning staff would encourage a more urban look with additional architectural detailing, creating more traditional row -house design. This would reflect the formal lines of the development pattern encouraged in the Chelsea Commons area, as well as help address the building spacing issues discussed above. The proposers have submitted additional building materials information, through a series of illustrations. The "front" elevations include brick along the lower level around the garages, and a portion of the side room extensions on the end of the 10 unit buildings. Other materials include board and batten siding on both lower and upper levels, and lapped siding in the gables. No materials for the siding are specified. The rear elevation of the buildings that would face the public space are relatively flat and have little character. Large walls separate small private patio spaces. Because the single -loaded designs in this layout face public areas, the visual appeal of those facades would be important to the perceived quality of the project. These areas would benefit greatly from more attention, perhaps with small garden walls, enhanced building relief, and enhanced landscaping. The garage design raises a separate issue. There are two spaces shown on the provided floor plans. However, interior dimensions of the garages are approximately 19 feet wide by 20 feet deep. This garage size is barely functional and raises issues for door swing and vehicle depth. A passenger exiting the vehicle door from the right -side stall may have difficulty moving around a larger vehicle to enter the unit. The same issue could occur for the driver -side on the left stall. While the drawings show storage in the garage — a definite positive — this storage would often be inaccessible with cars parked in the garage. All of this means that vehicles will often likely be parked outside in the driveways. This condition will create an additional feeling of crowding within the site. The City's zoning ordinance requires garage sizes of 450 square feet in the R-2 District (the base district that would allow townhouses). The proposed garage floor area is approximately 380 square feet. e. Open Space. Open space for the project area is intended to be consolidated with a community building in the midst of the proposed project. Planning staff recommends that this common neighborhood space be moved to the public edge of the project area to the west to take advantage of access — visual and physical — to the lakefront amenity. The site plan shows an internal sidewalk extending from the pathway along Edmonson to the clubhouse site along the entry drive. Additional pathways extend along the north and south boundaries between Edmonson and the future lakefront boundary line. These pathways serve as important connections to the public pond area with the notations that the internal entrance drive and common area/clubhouse building site would be straightened and placed at the lakefront edge as well, extending this path along the full length of the entrance drive to the lakefront, and that the north and south paths should be publicly accessible. Because circulation within the project is likely to constricted even if the access drives are expanded, planning staff would recommend consideration of a private connecting roadway to the future development site to the south. This would facilitate more efficient internal circulation, as well as better firefighting access if that were to be necessary. That connection would be within the power line easement area and could be designed to work with landscaping in that easement to enhance the view lines and detract from the overhead wires and towers. 7 f. Landscaping. The proposers have not provided a landscape plan for the site at this stage, instead suggesting that a more detailed plan would be developed if the project proceeds to the next stage of review. The proposer's project examples from other sites illustrate a rich landscape scheme, including both plant materials, site elements such as plazas, lighting, topography changes, boulder walls, and similar elements. These aspects of the project would be important to sustaining the City's desire for the Chelsea Commons area, both in the private and public spaces of the site. In addition, grading plans to work with the lower lake level will be critical to ensure that the site is accessible to the public spaces, and that those grades can be used to the advantage of the landscape, and to avoid a flat expanse of lawngrass. This landscape would include an intensive planting plan for the staff's central entrance drive, separated landscaped median, and abutting green spaces. It would also include an attractive landscape amenity along the boundary pathways on the north and south ends of the site. g. Engineering. The City Engineer has provided a separate letter of comment which is an exhibit to this document. Included among these comments is a discussion regarding the site ponding and its relationship to the overall Chelsea Commons central pond feature. Summary. The following summary comments are listed here for the City officials' focus and recommendations to the developer, as well as for the developer's subsequent site and building planning. The notes listed here acknowledge that a significant amount of detail would need to be added if the project proceeds to a more advanced stage of review. Staff would suggest that the series of comments regarding design details are significant for this project due to the City's interest in achieving the greater principles that have emerged for the Chelsea Commons project area. The timing of this proposal relative to the progress on the Small Area Plan requires that these details be evaluated concurrently. If City officials have other comments to add or wish to modify any of these comments, that discussion should occur at the upcoming joint work session. Reorient the street pattern to follow the north -south grid pattern identified in the sketch -level plans for Chelsea Commons from the "Cardinal Points" concept plan. 2. Revise the entrance drive to an east -west drive extending from Edmonson to the edge of the lakefront boundary. 3. Include pedestrian walkways along this entrance drive. 4. Relocate the common amenities for the project to the terminus at the westerly edge of the project area, adjacent to the lakefront. 5. Redesign the entrance road to be a split landscaped median roadway. 6. Redesign the internal access drives to be at least 24 feet in width. 7. Redesign the individual driveways to be at least 22 feet in depth. 8. Redesign the building architecture to expand garage size to 450 square feet, including additional depth and width. 9. Redesign the buildings to a more urban architecture, with additional architectural detailing and with less of the garage protruding from the livable building line. 10. Redesign the rear elevation of the single -loaded townhouses to avoid the flat, unadorned building impression. 11. Add landscaping and more private rear yard amenities to those spaces to enhance the views of the project from the surrounding roads, paths, and from the lakefront public use area. 12.Add substantial landscaping along the common area drive and amenity building, as well as along the perimeter pathways to enhance both the public and private spaces. 13. Work with the grading plan to provide a variety of topographical changes and enhance those areas with landscaping, boulders, walls, and site elements. 14. Consider addition of a driveway extension to the south to add a connection to the adjoining property. 15. Incorporate the comment of the City Engineer, including those relating to the management of stormwater for the site and as related to the central Chelsea Commons pond. 16. Other comments provided by staff and/or City officials as a part of the joint review. SUPPORTING DATA A. Aerial Site Image B. Applicant Narrative C. Concept Site Plan D. Floorplans E. Elevations F. Project Photos G. City Engineer's Comment Letter, dated March 31St, 2021 H. NAC Site Plan Sketch I. Sample Building Product Visuals 9 J. Chelsea Commons Concept Sketch K. Chelsea Commons Small Area Plan Project Information 10 Baldur Real Estate, LLC I Concept Stage Planned Unit Development Created by: City of Monticello Legal: Outlot C, Monticello Business Center I PID: 155-098-000030 ENGINEERING F'G_ Cubed SURVEYING PLANNING March 18, 2021 City of Monticello Attn: Angela Schumann 505 Walnut Street, Suite 1 Monticello, MN 55362 RE: Concept Plan submittal for joint Council/Planning workshop discussion Dear Angela, Enclosed is a concept plan for the proposed project by Peter Stalland within a portion of Outlot C, Monticello Business Center. The project contains 100 for rent units on 10.7 acres (9.35 units/acre). The buildings would be in two styles. The perimeter structures would be 4 to 6 unit row style buildings while the interior units would by 10 unit buildings with oversized garages on either side. Both building styles would be two story units providing significantly more square footage than conventional rental units. Conceptual building layouts and elevations are also enclosed for your review and comments. First Iteration When Mr. Stalland first looked at the site, the location proposed was at the intersection of School Boulevard and Edmonson Avenue with access coming from the School Boulevard. We were provided information depicting the City's plan for the regional lake layout and compiled base maps which identified boundary constraints such as the overhead power line running through Outlot C. Due to the geometry of the site and the style of buildings targeted, that location simply did not lay out well for a targeted 10 units/acre. Mr. Stalland then received approval from the owner to look at the area north of the power lines which is how the 10.7 acre site was created. Project Boundary The 10.7 acres site is bound by ownership on the north, Edmonson Ave on the east, the overhead power line on the south, a somewhat arbitrary line on the west. The west boundary was established using a combination of the area needed for the buildings as well as providing the green space depicted around the proposed lake. Building and Drive/Parking Layout Thru multiple iterations and building footprints, the current concept provides a good mix of unit styles within the two building styles. There are a mix of 2 and 3 bedroom units and all of the units provide 2 car garages. A centrally located clubhouse is proposed which will provide an office location as well as party room, open area for activities and bathroom facilities for attached recreation area for residents and their visitors. All drives will be private. The access to the site is in line with Farmstead Drive with a 24 foot entrance drive extending to the west. Interior drives are 20 feet wide with 20 feet from drive edge to garage door to allow for vehicle parking outside the garage. This reduces the number of spillover parking spaces required for visitors. The only additional parking spaces are those depicted in front of the clubhouse which would likely be visitors to the site. 14070 Highway 52 Southeast, Chatfield, Minnesota 55923 Phone 507-867-1666 ♦ Fax 507-867-1665 ♦ www.ggg.to Pedestrian Facilities A sidewalk will be required along Edmonson Avenue. Typically this is located just within the public right of way. We are proposing the sidewalk meander into the development as the direction of the buildings along Edmonson is at a slight skew from being parallel. This additional space allows for some deviation which can greatly enhance the aesthetics of the site when properly landscaped with both boulevard and site plantings. Interior sidewalks provide connections to the clubhouse as well as the future public area around the proposed lake. Within the site, residents can walk on the interior drives as all have low traffic counts and speed is not a concern in such short drive lengths. Landscaping The trees depicted on this concept plan are not to be considered a landscape plan. Mr. Stalland has a professional landscape architect prepared to provide a detailed plan. The early stage timing of this submittal limits the level of detail we wanted to expend. The intent of the trees shown is to show that the meandering sidewalk and greenspace between Edmonson Ave allows for a number of plantings to be provided. We have discussed creating raised planting beds where stone and berms can be placed to create topographical variation. This combination can provide a buffer of views from Edmonson while providing privacy for residents abutting the public roadway. Utilities and Connections Sanitary Sewer and Water main are available in School Boulevard along with a waterline stub near Farmstead Drive NE. There is no storm sewer for connection so all treatment will need to be provided onsite or as part of a larger stormwater project with the city. We did perform initial calculations for Water Quality Volume and the green spaces appear to have adequate area for shallow depressions for the quantity of runoff that is required to be infiltrated per the MPCA NPDES permit. The expectation is that most runoff will be routed south to the area of the overhead power lines where it can then be directed west to the future lake. We will work with City Public Works on our design of pipes and drainage characteristics. A single street connection at Farmstead Drive is proposed. We are aware that the west side of Edmonson Ave will need to be widened and curb installed to make the roadway an urban section. Once survey data is collected, the elevations and stormwater components will be designed. Where utility connections disturb street sections, the impacts and associated detours/temporary closures will need to be approved and permitted with the City. Process Forward We understand this project will require the City to make decisions on the small area plan referred to as the "Chelsea Commons". This will include establishing zoning to allow for the PUD this project will required. In reviewing the options recently provided, this site location and layout does fit within the targeted guidelines within the boundaries we have to work within. The layout, architecture, landscaping and amenities will make this the signature development that is sought. We ask to be heard at the next available Council/Planning workshop. If you any questions or comments, feel free to call. Thank you, Mark R. Welch, PE Cc: Peter Stalland - developer G -Cubed Inc., 14070 Highway 52 Southeast, Chatfield, Minnesota 55923 Phone 507-867-1666 ♦ Fax 507-867-1665 ♦ www.ggg.to �I rZ4 ----� 1 , nm rim \ wYr YW11 — YVA YIM yy�,— _ ■ i I-- VM1 VIM run WM VM1 VIM AM � � YC ■ .■ N ■moi''.-��■�!�i�l�i ►!1 ii f / / BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY UCENSED PETER STALLAND SURVEYING �� N / o O O DRAWN MRW THE STATE OF MINNESOTA 19356 MEADOWRIDGE TRAIL N PLANNING MARK R WELCH MARINE ON ST. CROIX, MN 55047 Ph. 507-867-1666 CHECKED RM 14070 Hwy 52 S.E. Fax sol-ss71ss5 C4 DATE REC. N0. 42736 FILE NO.: 20-408 BASE.DWG Chatfield, MN 55923 ` ggg.`D Z - U W 2 W J 0,.-. \ \ Z O U W y00 BMW COLL � 'J \ PROPOSED PUBLIC GREENSPACE/PARK AND AMENITIES TO BE DETERMINED \ SITE/ZONING INFORMATION PATHWAYS \ I -CURRENT ZONING: B-4 \9 \ PROPOSED ZONING: PUD - 100 rental unit\n 13 buildings \ '// SITE ADDRESS:/ TO BFC ASSIGNED 0 iBASE SITE AREA: 465.961:84 SO FT (10.70 ACRES) 'FAR LAKE / ' -2 CAR GARAGE EACH UNIT + 2 PARKING PACES Engineer /Surveyor PROPOSED/PUBLIC Inc OUTSIDE GARAGE EACH UNITG-Cubed -12 ADDITIONAL PARKING SPACES OUTSIDE CLUBHO 14070 Hwy 52 SE -1 HANDICAP PARKING SPACE PROVIDEDChatfield, MN 55923 07-867-1666 -HANDICAP PARKING SPACES SHALL HAVE SIGNS SET BETWEEN 60 AND 66 INCHES ABOVE GROUND LEVEL DENOTING "HANDICAP PARKING, VEHICLE ID REQUIRED, UP Applicant/Developer Baldur Real Estate, LLC TO $200 FINE FOR VIOLATION". -IF SIGNAGE WOULD OBSTRUCT A CURB RAMP AND/OR 19356 Meadowridge Trail N91-th / Marine on St.Croix, MN 5 047 FUTURE CITY LAKE PEDESTRIAN ROUTE, THE SIGNAGE CAN BE OMITTED IF 651-245-7222 / "NO PARKING" IS PROVIDED ON THE SURFACE OF THE DATE: 3/5/2021 REVISED BY T HEREBY CERTIFY THAT T WAS AN, I ECIFBY ON, OR REPORT WAS PREPARED Prepared For: P ENGINEERING DESIGNED MRW CONCEPT PLAN MR BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY UCENSED PETER STALLAND SURVEYING �� PROFESSIONAL ENGINEER UNDER THE LAWS OF o O O DRAWN MRW THE STATE OF MINNESOTA 19356 MEADOWRIDGE TRAIL N PLANNING MARK R WELCH MARINE ON ST. CROIX, MN 55047 Ph. 507-867-1666 CHECKED RM 14070 Hwy 52 S.E. Fax sol-ss71ss5 DATE REC. N0. 42736 FILE NO.: 20-408 BASE.DWG Chatfield, MN 55923 ` ggg.`D .JYI YlM VlM— YWA WM— / Zj \ / / zZ Q H.LaOH Z o 0 v I 1 _ z I I 0 I LEGEND \ \ / OS SANITARY MANHOLE V \ \ \ / O0 111111 SGNSM MANHOLE & CATCHBASIN / pd GAS VALVE Q� 17 COMMUNICATIONS BOX fa / o `Q., ELECTRIC POLE I 1 \ LIGHT POLE/WALL MOUNT LIGHT 4 UNIT BUILDING TREE _ MAJOR CONTOUR I MINOR CONTOUR O 1 \ �f SAN SANITARY SEWER STORM STORM SEWER � ---7 p OVHE OVERHEAD ELECTRIC LINES Jl' J{I uE. UNDERGROUND ELECTRIC LINES TEL UNDERGROUND COMMUNICATIONS LINE RAILING, CHAINLINK FENCE \ GAS GAS LINE 6 UNIT BUILDING —TILE— DRAIN TILE / SUBDRAIN PROPOSED MAJOR CONTOUR ---- - PROPOSED MINOR CONTOUR r, EASEMENT LINE RETAINING WALL / I BUFFERYARD LINE / BITUMINOUS SURFACING CONCRETE SURFACING 10 UNIT BUILDING AGGREGATE SURFACING / \ BUILDING BOULDER OR BIG BLOCK TRANSITION GARDEN © PROPOSED BITUMINOUS SURFACING PROPOSED CONCRETE SURFACING / i' PROPOSED BOULEVARD TREE \ W 3,8,2021 CITY OF MONTICELLO PROJECT NAME - TBD WRIGHT COUNTY CONCEPT PLAN MEET EXHIBIT BENCHMARK: SHEET I OF 1 SHEETS Z - U W 2 W J 0,.-. \ \ Z O U W y00 BMW COLL � 'J Zj \ / / zZ Q H.LaOH Z o 0 v I 1 _ z I I 0 I LEGEND \ \ / OS SANITARY MANHOLE V \ \ \ / O0 111111 SGNSM MANHOLE & CATCHBASIN / pd GAS VALVE Q� 17 COMMUNICATIONS BOX fa / o `Q., ELECTRIC POLE I 1 \ LIGHT POLE/WALL MOUNT LIGHT 4 UNIT BUILDING TREE _ MAJOR CONTOUR I MINOR CONTOUR O 1 \ �f SAN SANITARY SEWER STORM STORM SEWER � ---7 p OVHE OVERHEAD ELECTRIC LINES Jl' J{I uE. UNDERGROUND ELECTRIC LINES TEL UNDERGROUND COMMUNICATIONS LINE RAILING, CHAINLINK FENCE \ GAS GAS LINE 6 UNIT BUILDING —TILE— DRAIN TILE / SUBDRAIN PROPOSED MAJOR CONTOUR ---- - PROPOSED MINOR CONTOUR r, EASEMENT LINE RETAINING WALL / I BUFFERYARD LINE / BITUMINOUS SURFACING CONCRETE SURFACING 10 UNIT BUILDING AGGREGATE SURFACING / \ BUILDING BOULDER OR BIG BLOCK TRANSITION GARDEN © PROPOSED BITUMINOUS SURFACING PROPOSED CONCRETE SURFACING / i' PROPOSED BOULEVARD TREE \ W 3,8,2021 CITY OF MONTICELLO PROJECT NAME - TBD WRIGHT COUNTY CONCEPT PLAN MEET EXHIBIT BENCHMARK: SHEET I OF 1 SHEETS 6 UNIT -MAIN LEVEL FLOOR 1/16" = 1'-0" w O z z i�:O 6 UNIT BUILDING S1 architecturer design group 6 UNIT - UPPER LEVEL FLOOR PLAN 1/16" = 1'-0" 6 UNIT BUILDING w O z z i�:O S2architecture + design group 3 FS9D 10 UNIT - MAIN LEVEL FLOOR PLAN 1/16" = 1'-0" 10 UNIT BUILDING S3 architecturer design group 3 FS9D 10 UNIT - UPPER LEVEL FLOOR PLAN 1/16" = 1'-0" 10 UNIT BUILDING S4 architecturer design group MAIN LEVEL CORNER UNIT - 1,068 sf 1/8" = 1'-0" UPPER LEVEL - CORNER UNIT - 775 sf 1/8" = 1'-0" 6 UNIT BUILDING - CORNER UNIT LU O z z i�:O S5architecture + design group n MAIN LEVEL - INTERIOR UNIT - 1,150 sf (6) 1/8" = 1'-0" UPPER LEVEL - INTERIOR UNIT - 819 sf 1/8" = 1'-0" 6 UNIT BUILDING- INTERIOR UNIT LU O z z i�:O S6architecture + design group MAIN LEVEL -CORNER UNIT - 1,328 sf (10 1/8" = 1'-0" UPPER LEVEL -CORNER UNIT - 961 sf (10 1/8" = 1'-0" 10 UNIT BUILDING - CORNER UNIT LU O z z i�:O S7architecture + design group n MAIN LEVEL - INTERIOR UNIT - 1,081 sf (10) n UPPER LEVEL -INTERIOR UNIT -855 sf (10) ' 1/8" = 1'-011 G " _ 1_ 1/8 - 111 0 10 UNIT BUILDING - INTERIOR UNIT LU O z z i�:O S8architecture + design group n 10 UNIT - SOUTH EXTERIOR ELEVATION 1/16" = 1'-0" _TRUSS BEARING 120'-3" n 10 UNIT - NORTH EXTERIOR ELEVATION Y 1/16" = 1'-0" EA_RING 120'-3" ZLEVEL ' - 1 7/8" J LEVEL 100' - 0" UPPER LEVEL 111' - 11 7/8" 1 MAIN LEVEL � 100'-0" I -I SEARING 120'- 3"I R LEVEL � O 7/8" N_LEVEL 100'' 10 UNIT - EAST EXTERIOR ELEVATION 10 UNIT - WEST EXTERIOR ELEVATION 1/16" = 1'-0" 1/16" = 1'-0" 6 UNIT BUILDING - EXTERIOR ELEVATIONS ,RING 0'-3" EVIELAL 1 7/8" EVEL 100'-0" architecture Sg + design group 4 TRUSSf 120'-3" j -1 UPPER I 111' - 1 7 jk MAIN LE IRL-1 100, - 01, 6 UNIT - FRONT ELEVATION 1/16" = 1'-0" TRUSS BEARIN �J 120'- 3" UPPER LEVEL 111' - 1 7/8" � % MAIN LEVEL v 100'-0" 6 UNIT - BACK ELEVATION 1/16" = 1'-0" TRUSS BEARING 120'-3" y UPPER LEVEL 111' - 1 7/8" MAIN LEVEL OC100' - 00" M`1w 6 UNIT - LEFT ELEVATION n 6 UNIT - RIGHT ELEVATION 1/16" = 1'-0" Y 1/16" = 1'-0" 10 UNIT BUILDING - EXTERIOR ELEVATIONS %RING 20'-3" _EVEL _ 1 7/8" -EVEL 100'-0" w O z z i�:O architecture S 10 + design group *— IF ; Ll rim .bw I rs. P dw '1. 2 pr *— IF ; Ll rim .bw I rs. P dw 1 _ y f IV3 1 JALAo� F VOW IL mm-wm� 10 UNIT BUILDING - ARTIST RENDERS. ACTUAL MAY VARY S 13 architecture + design group �r-0 J11,11,111or 001"p C HL_' ILL em CI LJI lum �Apriln _ I ��� �.. r 1111111 • r- 1 131 __ •:\ _�� •--!vi �.`�.• '��... <+. ��. � �. _ � � lam .3 �` _Miss AN 75 0 U Z W CID U) 0 00 Z U) J 0 a W Z Z 2 0 ILLI F - Z) U) T w Z) Z w a a Z W X 0 wsb March 31, 2021 Matt Leonard City Engineer/Public Works Director City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Chelsea Commons Townhomes Concept Stage PUD Plan Review City Project No. 2021-010 WSB Project No. R-017894-000 Dear Mr. Leonard: We have reviewed the conceptual stage PUD site plans dated March 18, 2021. The applicant proposes to construct 100 for rent townhome units on a site with approximately 9.4 acres in size The engineering plans and documents were reviewed for general conformance with the City of Monticello's general engineering and stormwater treatment standards. We offer the following comments regarding these matters. General A more detailed review of the development plans will be conducted when the applicant submits a complete set of civil plans and a stormwater management report. Site & Utilities 2. Streets and utilities shall be designed in accordance with the applicable City Subdivision Ordinances and the City's General Specifications and Standard Details Plates for Street and Utility Construction. 3. The applicant has shown a network of pedestrian path connections on the concept plan. Extend the trail along Edmonson Avenue south to School Boulevard. There is an existing pedestrian path located on the north side of Farmstead Drive east of Edmonson Avenue; a connection to Edmondson Avenue on the north side of the site access should be provided. 4. The applicant has provided preliminary watermain and sanitary sewer plans showing a connection to the existing systems on School Boulevard to the south and Edmonson Boulevard to the east. Watermain looping will be required through the site to provide adequate fire flow supply. Additional utility stubs to adjacent properties may also be required to accommodate future looping connections. K:\017894-000\Admin\Docs\2021-03-24 Submittal\_2021-03-31 LTR GCubed Townhome Concept Plan - WSB Plan Review.docx Chelsea Commons Townhomes Concept Stage PUD — WSB Engineering Plan Review March 31, 2021 Page 2 The building department will review required fire hydrant location(s) and emergency vehicle access/circulation. Fire truck circulation will need to accommodate the City's ladder truck, provide an exhibit showing turning movements. Traffic & Access 6. Based on the proposed site plan the anticipated traffic generation would be 732 vehicle per day (vpd), 46 AM peak hour trips and 56 PM peak hour trips, assuming 100 townhome units on the site. Edmonson Avenue is classified as a Minor Collector roadway in the City's 2040 Comprehensive Plan. Edmonson Avenue has an estimated existing ADT of 1750vpd north of School Boulevard. 7. The proposed access to the site is located on Edmonson Avenue at Farmstead Drive, approximately 900 ft north of School Boulevard. The existing width of Farmstead Drive is 38 ft. The plan shows a 24 ft width on the proposed Site access road approaching Edmondson Avenue. The width of the access road should be widened from Edmonson Avenue to the first circulation driveway, to match the existing Farmstead Avenue width. 8. Currently there are no turn lanes provided on Edmonson Avenue at the Farmstead Drive/Site access road. As part of the Chelsea Commons development small area plan a Traffic Study will be completed by the City to document the future traffic needs on Edmonson Avenue. 9. A sight line analysis should be completed at the proposed site access/driveway. Provide a detail/exhibit with considerations for landscaping, monument sign(s) or other features that could limit sight distances. Storm Sewer & Stormwater Management 10. The applicant will be required to submit a stormwater management plan for the proposed development in accordance with the requirements in the City's Design Manual. With future submittals, provide a plan showing storm sewer and stormwater ponding/treatment locations. 11. The development will need to maintain existing flow rates for the 2 -year, 10 -year, and 100 -yr rainfall events. 12. The new site will need to provide onsite volume control for runoff of 1.1" over the new impervious area, Pre-treatment measures are required prior to discharging to the volume control BMPs. If the volume control requirement is met, the water quality control standard shall be considered satisfied. 13. An operation and maintenance plan for all stormwater BMPs is required and should be submitted with the stormwater management report for review. 14. The site is outside of the DWSMA and is not subject to requirements of the City's Wellhead Protection Plan. Chelsea Commons Townhomes Concept Stage PUD — WSB Engineering Plan Review March 31, 2021 Page 3 Grading, Erosion Control, & SWPPP 15. A Grading plan and erosion/sediment control sheets were not provided with the concept plan. Include these sheets with a future complete set of civil plans. 16. An NPDES/SDS Construction Storm Water General Permit (CSWGP) shall be provided with the grading permit or with the building permit application for review, prior to construction commencing. 17. A more detailed review of erosion/sediment control plans will be conducted with future submittals. Wetland & Environmental 18. The applicant should submit a Level 1 Desktop Delineation or other wetland review to provide documentation about the natural or incidental status of wetlands within the project area. This will allow the proper review and paperwork to be completed for the site to meet WCA rules. Please have the applicant provide a written response addressing the comments above. Feel free to contact me at 763-287-8532 if you have any questions or comments regarding the engineering review. Sincerely, WSB �;� L James L. Stremel, P.E. Senior Project Manager e - ii 0 E ol 41 ' ■ 1 f 1 Niskn pr Buchholz/Premier Property 16.5 acres gross +- 8 acres Commercial (80,000 sf capacity) 8.5 acres Multi -Family (gross acreage) 7.2 acres net 165 dwelling units - 19.5 du/acre gross 22.9 du/acre net 1.3 acres pond/pathway City/Lundsten (north of Dundas) 18.6 acres gross +- 7.4 acres Commercial (70,000 sf capacity) 5 acres Multi -Family 120 dwelling units - 24 du/acre net 6.2 acres pond/pathway Lundsten/Weinand (south of Dundas) 58.5 acres gross +- 120 dwellings general/senior 80 du senior/assisted 100 du assisted/memory 8-10du buildings luxury condominium 380 total Multi -Family units 15.2 acres Multi -Family total 25 du/acre 36 du townhouse 5.3 acres 5.2 du/acre 13.5 acres Commercial (130,000 sf capacity) Aldi Expansion area - 2 acres 20 acres pond/pathway including powerline easement (approximately 6 acres) Chelsea Commons q Mtn, H;'M� ntryPla helsea ,-•--- { r = ad_ - _-- — "` it t - 4 Pkdest� 1 Acc• i ! 4Oa " i .x Parking Fishing Pier� -�, i /• �, --Chelsea Commons �' j a Par I 25 Boat Dock ,y I Pa --- 1 A � Parking ij �V Pedestrian j. (�\+, Bridge / Vehicfe o rrfo ✓ uk dar q reeenlYt'g - ©O9O i r t ` — _ rkway Poll 12'Wide a = c Lake Walk- � .Acc - -- -• 17 J I'J Hou �eten on � Utility � Pole 51 ' et L t f - ; f T-�-rr `•`L reUL5 Q �� Sc vard ij t utility ( Pole 1"=300' NorthA MINUTES SPECIAL MEETING MONTICELLO CITY COUNCIL Monday, March 22, 2021— 4:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Jim Davidson, Charlotte Gabler, Brian Hudgins, Sam Murdoff Absent: None Others: Sarah Rathlisberger, Angela Schumann, Jacob Thunander, Matt Leonard, Jim Thares, Ron Hackenmueller Tom Pawelk, Jennifer Schreiber, and Steve Grittman 1. Call to Order Mayor Hilgart called special meeting to order at 4:30 p.m. 2. 4:30 p.m. City Administrator Three Month Check -In Rachel Leonard, City Administrator, met with City Council to discuss her first three months as City Administrator. The purpose of the meeting was to ensure alignment between the vision of the City Council and the actions of Administrator Leonard. After some discussion there were positive comments made by the City Council and everything is proceeding accurately. 3. 5 p.m. Public Works Facility Discussion Matt Leonard, City Engineer/Public Works Director, gave a presentation on a potential new Public Works Facility. The presentation including review of existing conditions, review of feasibility report, funding and budget impact, site recommendation, and timeline. Mr. Leonard requested a recommendation on next steps. Currently Public Works equipment is crowded at its Golf Course Road location and there is additional storage at seven locations. The new facility would accommodate all of the equipment into one space, hopefully for the next 40-50 years. Mr. Leonard provided a draft layout of the new building. The estimated cost of a new Public Works Facility is $21 million. Sarah Rathlisberger, Finance Director, noted a potential bonding scenario for the facility. She estimated that the City would possibly bond for $15.3 million, with a 30 -year bond. There was discussion about possible site of the new facility and there was consensus that the site would located on Dalton Avenue in the Otter Creek Industrial Park on property currently owned by the EDA. There was consensus among City Council that staff: 1) work with the EDA on the potential site; and 2) work on architect selection. 4. Adjournment By consensus, the meeting was adjourned at 6:10 p.m. City Council Special Meeting Minutes — March 22, 2021 Recorder: Jennifer Schreiber Approved: Attest: City Council Special Meeting Minutes — March 22, 2021 City Administrator REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, March 22, 2021— 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Jim Davidson, Charlotte Gabler, Brian Hudgins, and Sam Murdoff Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler requested the addition of overnight winter parking ordinance discussion. City Administrator Rachel Leonard removed item 2K to be brough back to the April 12 meeting with additional information. Councilmember Gabler moved approval with the above modifications. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes • Special Meeting Minutes from March 8, 2021 • Regular Meeting Minutes from March 8, 2021 Councilmember Murdoff moved approval of both special and regular minutes. Councilmember Gabler seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Council Liaison Updates • Library Board — Councilmember Gabler noted that the board met via zoom. Library check outs are starting to increase. Their new hours began in January. Library appreciates all the maintenance work completed by City. • EDA — Councilmember Davidson noted that the EDA reviewed an update on TIF Fund cash balances, approved a load subordination agreement, and reviewed projects and prospects. • I-94 Coalition — Councilmember Gabler provided a brief overview. F. Department Update • City Administrator Update — Rachel Leonard provided an update on the CMRP and that they are in their second round of Community Engagement. Their survey has been extended until the end of March. 2. Consent Agenda: City Council Minutes March 22, 2021 Page 1 1 5 Councilmember Gabler moved approval of the Consent Agenda excluding item O. Councilmember Hudgins seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $1,078,161.66. B. Consideration of approving new hires and departures for city departments. Recommendation: Approved the hires for MCC and terminations for MCC. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: Approved the surplus list submitted by the Fire Department D. Consideration of waiving monetary limits on municipal tort liability established by Minnesota Statutes. Recommendation: Approved to not waive monetary limits on municipal tort liability. E. Consideration of adopting Resolution 2021-22 accepting improvements and authorizing final payment of $8,480.68 to New Look Contracting, Inc. for the Riverwalk Trail project. Recommendation: Adopted Resolution 2021-22 accepting improvements and authorized final payment to New Look Contracting, Inc. in the amount of $8,480.68. F. Consideration of awarding contract to relocate FiberNet Facilities for the Fenning Avenue reconstruction project. Recommendation: Awarded contract to Crown Underground to relocated FiberNet Facilities along Fenning Avenue in the amount of $7,603. G. Consideration of adopting Resolution 2021-23 approving amendments to the designated Municipal State Aid Street (MSAS) System. Recommendation: Adopted Resolution 2021-23 approving amendments to the Municipal State Aid Street System. H. Consideration of authorizing the removal of yard waste compactor located at the Public Works Facility and declaring it surplus property. Recommendation: Approved the removal of the yard waste compactor at the Public Works Facility and declared it surplus property. I. Consideration of approving a contract with RES Specialty Pyrotechnics for the Riverfest fireworks display for a total of $20,000. Recommendation: Approved a two-year contract with RES Specialty Pyrotechnics for the Riverfest fireworks display for a total of $20,000. J. Consideration of authorizing the purchase of a 2021 John Deere 3046R from Minnesota Equipment Inc. with cab, broom, and snowblower for a total of $57,722 and declaring the 2002 New Holland TC33 as surplus. Recommendation: Authorized the purchase of the 2021 John Deere 3046R from Minnesota Equipment Inc. for a total of $57,722 and declared the 2002 New Holland TC33 as surplus property. K. Consideration of authorizing Bolton and Menk, Inc. to update the comprehensive sanitary sewer plan and Wastewater Treatment Facility Plan for a total cost of City Council Minutes March 22, 2021 Page 2 1 5 $32,107 Recommendation: Staff removed the item from the agenda and will bring back to the April 12, 2021 meeting with additional information. L. Consideration of authorizing a contract with Castrejon Inc. to install FiberNet Facilities for the Haven Ridge 1St Addition Development in the amount of $102,304.02. Recommendation: Approved a contract with Castrejon, Inc. to install FiberNet Facilities for the Haven Ridge 1St Addition in the amount of $102,304.02. M. Consideration of approving an amendment to Conditional Use Permit for cross parking and access for a building expansion in the B-4 (Regional Business) District. Applicant: ISG (Andrea Rand). Recommendation: Approved the amendment to the conditional use permit for cross parking and access for an expansion of the ALDI grocery store, subject to conditions and findings in Resolution PC -2021-008. N. Consideration of approving a Conditional Use Permit for vehicle sales, rental, and repair for recreational vehicles, with accessory auto repair — minor in the B-3 (Highway Business) District and termination of prior Conditional Use Permits for Lot 1, Block 1, Gould Addition. Applicant: RJ Ryan Construction. Recommendation: Approved the conditional use permit for vehicle sales and rental, with accessory vehicle repair, subject to the conditions in Exhibit Z and as specified in the resolution for approval. O. Consideration of adopting Resolution 2021-24 amending Planned Unit Development, a Preliminary and Final Plat and Development Contract for Spaeth Second Addition and adopting Ordinance 757 for an amendment to Planned Unit Development for the Spaeth Industrial Planned Unit Development. Applicant: Ken Spaeth, Spaeth Development. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. 2A. Consideration of items removed from the consent agenda for discussion O. Consideration of adopting Resolution 2021-24 amending Planned Unit Development, a Preliminary and Final Plat and Development Contract for Spaeth Second Addition and adopting Ordinance 757 for an amendment to Planned Unit Development for the Spaeth Industrial Planned Unit Development. Applicant: Ken Spaeth, Spaeth Development. Angela Schumann provided a brief overview of the proposed amendment. Councilmember Murdoff had questions regarding the association and future maintenance responsibilities. Steve Grittman noted that there is no change for each individual owner in the association. Councilmember Murdoff moved approval of the PUD Amendment and Preliminary and Final Plat and amendment to the development contract, subject to conditions in Exhibit Z. Councilmember Gabler seconded the motion. Motion carried unanimously. 4. Regular Agenda: Added Consideration of amending_ winter parking restriction City Council Minutes March 22, 2021 Page 3 1 5 Councilmember Gabler requested to add this item to the agenda and questioned whether we could end the winter overnight parking restrictions early. Matt Leonard recommended April 1. Councilmember Gabler moved to end overnight winter parking restrictions at midnight March 31. Councilmember Davidson seconded the motion. Motion carried unanimously. A. Consideration of a request to waive requirement to provide on-site parkin restaurant/bar and to waive contribution to the Downtown Parking fund in the amount of $4,500. Applicant: Shanneek Fackrell Angela Schumann provided an overview of the request and noted that staff recommends approval of the waiver to the parking stall requirement but does not recommend approval of a waiver of payment of $4,500 to the parking fund. Discussion ensued among City Council. There were questions regarding available parking. Mayor Hilgart noted that there is the dilemma of working to revitalize downtown and fill the buildings yet maintaining fairness and procedure for all businesses. Councilmember Davidson added that the City is currently charging Rustech for parking fund. Ms. Schumann noted that there is another option, but it has not been discussed with the business. This option is obtaining a cross -parking easement with another business owner. Councilmember Gabler did not think it is a good idea to waive the charge when the City has been consistently charging for the parking fund. Councilmember Hudgins concurred. Councilmember Davidson moved to table the item to allow for continued discussion between staff and the applicant on the parking fund and possible cross parking easement and to determine if a deterred parking option is viable for this project. Mayor Hilgart seconded the motion. Motion carried 4- 0; Councilmember Gabler was absent for the vote. B. Consideration of authorizing re -instatement of a full-time position at the Monticello DMV Sarah Rathlisberger, Finance Director, gave a brief overview of the position. Minimal discussion occurred. Councilmember Davidson moved approval of re -instatement of full-time position at DMV. Councilmember Hudgins second the motion. Motion carried unanimously. 5. Adiournment: By consensus, the meeting was adjourned at 7:11 p.m. Recorder: Jennifer Schreiber Approved: City Council Minutes March 22, 2021 Page 4 1 5 Attest: City Administrator City Council Minutes March 22, 2021 Page 5 1 5 City Council Agenda: 04/12/2021 2A. Consideration of approving payment of bills Prepared by: Meeting Date: ❑ Regular Agenda Item Finance Director 04/12/2021 ® Consent Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to approve the bill and purchase card registers for a total amount of $2,523,708.83. REFERENCE AND BACKGROUND City staff submits the attached bill registers and purchasing card registers for approval by Council. The bill registers contain all invoices processed and the purchasing card registers contain all card purchases made since the last Council meeting. Subject to MN Statutes, most invoices require Council approval prior to releasing checks for payment. The day following Council approval, payments will be released unless directed otherwise. A credit purchasing agreement and policy was approved by Council initially and card purchases must comply with the policy. If Council has no questions or comments on the bill and purchase card registers, these can be approved with the consent agenda. If requested, this item can be removed from consent and discussed prior to making a motion for approval. Budget Impact: N/A II. Staff Workload Impact: No additional work. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of bill and purchase card registers as presented. SUPPORTING DATA • Bill registers and purchase card registers Accounts Payable Computer Check Proof List by Vendor User: Debbie.Davidson Printed: 04/01/2021 - 1:42PM Batch: 00202.04.2021 - 202.04.2021 Liquor Invoice No Description Amount Payment Date Acct Number Moiiii6effo Y Reference Vendor: 3491 ARTISAN BEER COMPANY Check Sequence: 1 ACH Enabled: False 3463720 resale -beer 30.75 04/01/2021 609-49750-425200 3463802 resale- beer 33.85 04/01/2021 609-49750-425200 3464794 resale -beer 49.00 04/01/2021 609-49750-425200 3464871 resale -beer 42.90 04/01/2021 609-49750-425200 Check Total: 156.50 Vendor: 1065 BELLBOY CORPORATION Check Sequence: 2 ACH Enabled: True 102939600 resale- mix 257.50 04/01/2021 609-49750-425400 102939600 resale- condiments 33.00 04/01/2021 609-49750-425500 102939600 freight 1.33 04/01/2021 609-49750-433300 88447300 resale- wine 100.00 04/01/2021 609-49750-425300 88447300 resale -liquor 9,113.04 04/01/2021 609-49750-425100 88447300 freight 122.84 04/01/2021 609-49750-433300 88545900 resale -liquor 5,009.05 04/01/2021 609-49750-425100 88545900 resale- wine 276.00 04/01/2021 609-49750-425300 88545900 freight 49.62 04/01/2021 609-49750-433300 Check Total: 14,962.38 Vendor: 1067 BERNICK'S Check Sequence: 3 ACH Enabled: False 179889-2 resale- beer credit inv. 179889 -125.40 04/01/2021 609-49750-425200 185122 resale- beer 2,499.35 04/01/2021 609-49750-425200 190016 resale- soda pop 110.95 04/01/2021 609-49750-425400 190017 resale- beer n/a 125.50 04/01/2021 609-49750-425400 190017 resale- beer 1,975.55 04/01/2021 609-49750-425200 Check Total: 4,585.95 Vendor: 4328 BREAKTHRU BEVERAGE MN WINE & SPIF Check Sequence: 4 ACH Enabled: False 338795057 resale- liquor 3,294.98 04/01/2021 609-49750-425100 338795057 resale- wine 1,156.00 04/01/2021 609-49750-425300 338795057 resale- mix 36.00 04/01/2021 609-49750-425400 AP -Computer Check Proof List by Vendor (04/01/2021 - 1:42 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 338795057 freight 68.90 04/01/2021 609-49750-433300 338795058 resale - beer 122.75 04/01/2021 609-49750-425200 338879016 resale - beer 147.30 04/01/2021 609-49750-425200 338879017 resale -liquor 2,393.02 04/01/2021 609-49750-425100 338879017 resale - wine 312.00 04/01/2021 609-49750-425300 338879017 freight 34.17 04/01/2021 609-49750-433300 Check Total: 7,565.12 Vendor: 4646 CAPITOL BEVERAGE SALES L.P. Check Sequence: 5 ACH Enabled: True 10650236 resale- beer credit -18.80 04/01/2021 609-49750-425200 2525434 resale- beer 14,651.70 04/01/2021 609-49750-425200 2525434 resale- beer n/a 59.97 04/01/2021 609-49750-425400 2528277 resale- beer 18,720.60 04/01/2021 609-49750-425200 2528277 resale- beer n/a 180.70 04/01/2021 609-49750-425400 Check Total: 33,594.17 Vendor: 1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 6 ACH Enabled: True 1366295 resale- beer 28,332.65 04/01/2021 609-49750-425200 1366295 resale- beer n/a 50.35 04/01/2021 609-49750-425400 1366336 resale- beer credit -132.00 04/01/2021 609-49750-425200 1367920 resale- beer 6,819.60 04/01/2021 609-49750-425200 1367920 resale- beer n/a 138.00 04/01/2021 609-49750-425400 1369778 resale -beer 649.20 04/01/2021 609-49750-425200 1369779 resale- beer 20,791.35 04/01/2021 609-49750-425200 1369779 resale -beer n/a 27.95 04/01/2021 609-49750-425400 1369781 resale -beer credit -55.00 04/01/2021 609-49750-425200 1370958 resale -beer 0.02 04/01/2021 609-49750-425200 1371267 resale- beer n/a 138.00 04/01/2021 609-49750-425400 1371267 resale- beer 8,564.54 04/01/2021 609-49750-425200 1371428 resale -beer credit -55.20 04/01/2021 609-49750-425200 1371429 resale -beer credit -40.00 04/01/2021 609-49750-425200 Check Total: 65,229.46 Vendor: 5201 DICK FAMILY, INC. Check Sequence: 7 ACH Enabled: True 1142025 resale -beer 215.55 04/01/2021 609-49750-425200 Check Total: 215.55 Vendor: 5340 DISGRUNTLED BREWING DISGRUNTLED. Check Sequence: 8 ACH Enabled: False 1429 resale- beer 240.00 04/01/2021 609-49750-425200 1458 resale- beer 206.40 04/01/2021 609-49750-425200 AP -Computer Check Proof List by Vendor (04/01/2021 - 1:42 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 446.40 Vendor: 5545 DRASTIC MEASURES BREWING, LLC Check Sequence: 9 1166 resale- beer 389.00 04/01/2021 609-49750-425200 Check Total: 389.00 Vendor: 1263 JOHNSON BROTHERS LIQUOR CO. Check Sequence: 10 140533 resale- wine credit inv. # 1746770 -32.84 04/01/2021 609-49750-425300 1759642 resale- wine 242.40 04/01/2021 609-49750-425300 1759642 freight 7.45 04/01/2021 609-49750-433300 1760690 resale- liquor 6,169.86 04/01/2021 609-49750-425100 1760690 freight 81.57 04/01/2021 609-49750-433300 1760691 freight 64.82 04/01/2021 609-49750-433300 1760691 resale- wine 2,515.29 04/01/2021 609-49750-425300 1760691 resale- mix 54.95 04/01/2021 609-49750-425400 1761421 resale - liquor 1,346.98 04/01/2021 609-49750-425100 1761421 freight 8.69 04/01/2021 609-49750-433300 1761422 freight 27.05 04/01/2021 609-49750-433300 1761422 resale- wine 1,521.03 04/01/2021 609-49750-425300 1764094 freight 51.16 04/01/2021 609-49750-433300 1764094 resale- liquor 3,388.73 04/01/2021 609-49750-425100 1764095 resale- wine 215.00 04/01/2021 609-49750-425300 1764095 freight 7.45 04/01/2021 609-49750-433300 1764096 resale- beer 144.00 04/01/2021 609-49750-425200 1764412 freight 1.49 04/01/2021 609-49750-433300 1764412 resale -liquor 90.24 04/01/2021 609-49750-425100 1764413 resale- wine 212.16 04/01/2021 609-49750-425300 1764413 freight 5.96 04/01/2021 609-49750-433300 1765326 resale- liquor 6,288.63 04/01/2021 609-49750-425100 1765326 freight 80.66 04/01/2021 609-49750-433300 1765327 resale- wine 2,032.15 04/01/2021 609-49750-425300 1765327 freight 47.57 04/01/2021 609-49750-433300 1766007 freight 35.77 04/01/2021 609-49750-433300 1766007 resale- liquor 3,612.34 04/01/2021 609-49750-425100 1766008 resale- wine 1,333.51 04/01/2021 609-49750-425300 1766008 resale- mix 35.00 04/01/2021 609-49750-425400 1766008 freight 29.80 04/01/2021 609-49750-433300 1766009 resale -beer 76.80 04/01/2021 609-49750-425200 1768336 resale- liquor 1,652.88 04/01/2021 609-49750-425100 1768336 freight 19.62 04/01/2021 609-49750-433300 1768337 freight 19.37 04/01/2021 609-49750-433300 ACH Enabled: True ACH Enabled: False AP -Computer Check Proof List by Vendor (04/01/2021 - 1:42 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 1768337 resale- wine 664.35 04/01/2021 609-49750-425300 Check Total: 32,051.89 Vendor: 1273 KIWI KAI IMPORTS, INC. Check Sequence: 11 ACH Enabled: False 120719 resale - wine 1,462.50 04/01/2021 609-49750-425300 120719 freight 18.75 04/01/2021 609-49750-433300 Check Total: 1,481.25 Vendor: 5642 LOONEY BIN BREWING, LLC Check Sequence: 12 ACH Enabled: False 2175 resale -beer 318.00 04/01/2021 609-49750-425200 Check Total: 318.00 Vendor: 4456 LUPULIN BREWING LLC Check Sequence: 13 ACH Enabled: True 35735 resale -beer 387.35 04/01/2021 609-49750-425200 35897 resale- beer 1,168.20 04/01/2021 609-49750-425200 36056 resale -beer 424.75 04/01/2021 609-49750-425200 Check Total: 1,980.30 Vendor: 1303 M AMUNDSON CIGAR & CANDY CO, LLP Check Sequence: 14 ACH Enabled: True 317827 resale- cigarettes; juice 1,529.51 04/01/2021 609-49750-425500 317827 resale- tobacco; cigars; soda pop; barware; etc 637.26 04/01/2021 609-49750-425400 Check Total: 2,166.77 Vendor: 1913 NEW FRANCE WINE Check Sequence: 15 ACH Enabled: False 171593 resale- wine 245.00 04/01/2021 609-49750-425300 Check Total: 245.00 Vendor: 1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 16 ACH Enabled: False 6173645 resale -liquor 452.00 04/01/2021 609-49750-425100 6173645 freight 2.98 04/01/2021 609-49750-433300 6173646 freight 35.76 04/01/2021 609-49750-433300 6173646 resale- wine 1,097.50 04/01/2021 609-49750-425300 6174230 freight 56.24 04/01/2021 609-49750-433300 6174230 resale- liquor 4,063.46 04/01/2021 609-49750-425100 6174231 resale- wine 1,499.66 04/01/2021 609-49750-425300 6174231 resale- wine n/a 79.00 04/01/2021 609-49750-425400 6174231 freight 36.51 04/01/2021 609-49750-433300 6174231 resale -liquor 99.25 04/01/2021 609-49750-425100 AP -Computer Check Proof List by Vendor (04/01/2021 - 1:42 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 6176266 freight 4.72 04/01/2021 609-49750-433300 6176266 resale- liquor 547.00 04/01/2021 609-49750-425100 6177110 freight 50.67 04/01/2021 609-49750-433300 6177110 resale- liquor 2,271.20 04/01/2021 609-49750-425100 6177709 resale- liquor 4,156.08 04/01/2021 609-49750-425100 6177709 freight 38.13 04/01/2021 609-49750-433300 6177710 freight 32.78 04/01/2021 609-49750-433300 6177710 resale- wine 1,049.51 04/01/2021 609-49750-425300 6177710 resale- mix 103.00 04/01/2021 609-49750-425400 6177710 resale- liquor 99.25 04/01/2021 609-49750-425100 627868 resale- liquor credit inv. # 6142798 -19.75 04/01/2021 609-49750-425100 627869 resale- liquor credit inv. # 6152629 -7.69 04/01/2021 609-49750-425100 Check Total: 15,747.26 Vendor: 5523 RUSTECH BREWING COMPANY, LLC Check Sequence: 17 ACH Enabled: True 1056 resale- beer 320.00 04/01/2021 609-49750-425200 Check Total: 320.00 Vendor: 3309 SOUTHERN GLAZER'S WINE AND SPIRITS, Check Sequence: 18 ACH Enabled: False 2058784 resale- liquor 1,405.89 04/01/2021 609-49750-425100 2058784 freight 16.20 04/01/2021 609-49750-433300 2058785 freight 1.40 04/01/2021 609-49750-433300 2058785 resale- mix 40.12 04/01/2021 609-49750-425400 2058786 freight 42.00 04/01/2021 609-49750-433300 2058786 resale - wine 1,607.31 04/01/2021 609-49750-425300 2061365 freight 39.90 04/01/2021 609-49750-433300 2061365 resale - liquor 3,139.00 04/01/2021 609-49750-425100 2061366 resale - wine 1,159.93 04/01/2021 609-49750-425300 2061366 freight 28.00 04/01/2021 609-49750-433300 Check Total: 7,479.75 Vendor: 4656 TRUE FABRICATIONS, INC. Check Sequence: 19 ACH Enabled: False 827657 resale - barware 530.82 04/01/2021 609-49750-425400 829668 resale - (12) bottle openers 83.88 04/01/2021 609-49750-425400 Check Total: 614.70 Vendor: 1188 TWAIT WINES, INC Check Sequence: 20 ACH Enabled: False 4077 resale- wine 252.00 04/01/2021 609-49750-425300 AP -Computer Check Proof List by Vendor (04/01/2021 - 1:42 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 252.00 Vendor: 1552 VIKING COCA COLA BOTTLING CO Check Sequence: 21 ACH Enabled: True 2667183 resale- soda pop 307.70 04/01/2021 609-49750-425400 2673482 resale- soda pop 421.95 04/01/2021 609-49750-425400 Check Total: 729.65 Vendor: 1684 VINOCOPIA Check Sequence: 22 ACH Enabled: True 275476 resale -liquor 225.00 04/01/2021 609-49750-425100 275476 resale- mix 120.00 04/01/2021 609-49750-425400 275476 freight 14.00 04/01/2021 609-49750-433300 275893 resale -liquor 345.46 04/01/2021 609-49750-425100 275893 resale- wine 256.00 04/01/2021 609-49750-425300 275893 freight 12.00 04/01/2021 609-49750-433300 Check Total: 972.46 Vendor: 1573 WINE MERCHANTS INC Check Sequence: 23 ACH Enabled: False 7321598 freight 2.98 04/01/2021 609-49750-433300 7321598 resale- wine 528.00 04/01/2021 609-49750-425300 7321744 resale- wine 328.00 04/01/2021 609-49750-425300 7321744 freight 5.96 04/01/2021 609-49750-433300 7322481 freight 4.47 04/01/2021 609-49750-433300 7322481 resale- wine 480.00 04/01/2021 609-49750-425300 7322595 resale- wine 504.00 04/01/2021 609-49750-425300 7322595 freight 7.45 04/01/2021 609-49750-433300 7323083 resale- wine 784.84 04/01/2021 609-49750-425300 7323083 freight 20.12 04/01/2021 609-49750-433300 Check Total: 2,665.82 Total for check Run: 194,169.38 The preceding list of bills payable was reviewed and approved for payment. Total of Number of Checks: 23 Date: 4/12/2021 Approved by Mayor Lloyd Hilgart AP -Computer Check Proof List by Vendor (04/01/2021 - 1:42 PM) Page 6 Accounts Payable To Be Paid Proof List User: Debbie.Davidson Printed: 04/01/2021 - 1:05PM� Batch: 00215.03.2021 - 215.03.2021 Xcel/CPE Invoice Number Invoice Date Account Number Amount Quantity Payment Date Task Description CJTY 16 0 F Type PO # Close PO Line # Reference CENTERPOINT ENERGY 1102 3/31/2021 3/31/2021 169.87 0.00 03/31/2021 False 0 101-42700-438100 Utilities - Gas/Electricity 5863599-6 - Animal Shelter 3/31/2021 3/31/2021 202.80 0.00 03/31/2021 False 0 101-41941-438100 Utilities - Gas/Electricity 8235331-9 - Prairie Center 3/31/2021 3/31/2021 91.88 0.00 03/31/2021 False 0 101-41940-438100 Utilities - Gas/Electricity 5828859-8 - Storage Garage 3/31/2021 3/31/2021 604.73 0.00 03/31/2021 False 0 101-45501-438100 Utilities - Gas/Electricity 5864452-7 - Library 3/31/2021 3/31/2021 1,607.59 0.00 03/31/2021 False 0 101-43127-438100 Utilities - Gas/Electricity 5837384-6 - Publc Works 3/31/2021 3/31/2021 234.52 0.00 03/31/2021 False 0 101-45204-438100 Utilities - Gas/Electricity 6401745330-5 - 349 W Broadway 3/31/2021 3/31/2021 539.23 0.00 03/31/2021 False 0 609-49754-438100 Utilities - Gas/Electricity 5788570-9 - Hi Way Liquor 3/31/2021 3/31/2021 17.06 0.00 03/31/2021 False 0 101-45201-438100 Utilities - Gas/Electricity 5804618-6 - Parks (Fallon) 3/31/2021 3/31/2021 44.57 0.00 03/31/2021 False 0 101-41941-438100 Utilities - Gas/Electricity 8235333-5 - P.C. (U Fab) 3/31/2021 3/31/2021 72.70 0.00 03/31/2021 False 0 653-41990-438100 Utilities - Gas/Electricity 5843395-4 - DMV 3/31/2021 3/31/2021 6,525.33 0.00 03/31/2021 False 0 226-45126-438100 Utilities - Gas/Electricity 5768542-2 - MCC 3/31/2021 3/31/2021 282.18 0.00 03/31/2021 False 0 101-41940-438100 Utilities - Gas/Electricity 5768542-2 - City Hall 3/31/2021 3/31/2021 175.53 0.00 03/31/2021 False 0 101-43127-438100 Utilities - Gas/Electricity 5820786-1 - Public Works 3/31/2021 3/31/2021 690.46 0.00 03/31/2021 False 0 101-43127-438100 Utilities - Gas/Electricity 5799425-3 - Public Works AP-To Be Paid Proof List (04/01/2021 - 1:05 PM) Page 1 Invoice Number Invoice Date Amount Quantity Payment Date Task Account Number Description 3/31/2021 3/31/2021 101-42200-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-42800-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-45175-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 602-49480-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-45201-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-43127-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 653-41990-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-45201-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 213-46301-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-42200-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-45204-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-42700-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-45201-438100 Utilities - Gas/Electricity 3/31/2021 Total: CENTERPOINT ENERGY HEALTHY CONTRIBUTIONS 5188 3/31/2021 3/31/2021 226-45122-430900 Technology Services 3/31/2021 Total 707.72 141.09 105.82 6,132.88 145.62 167.61 159.52 320.28 90.52 1,621.49 432.24 153.00 17.06 21,453.30 21,453.30 6.90 6.90 0.00 03/31/2021 5821009-7 - Parks 0.00 03/31/2021 5768542-2 - National Guard 0.00 03/31/2021 5768542-2 - Senior Center 0.00 03/31/2021 8000015233-2 - WWTP 0.00 03/31/2021 5806932-9 - Parks 0.00 03/31/2021 5799427-9 - Public Works 0.00 03/31/2021 6402462182-9 - Help Center 0.00 03/31/2021 6402123338-8 - 112 W River St 0.00 03/31/2021 6402504048-2 - 107 Broadway W 0.00 03/31/2021 11077481-7 - Fire Station 0.00 03/31/2021 6402504046-6 - 101 Broadway W 0.00 03/31/2021 5863599-6 - Animal Shelter 0.00 03/31/2021 5804618-6 - Parks (Fallon) 0.00 03/31/2021 AARP Supplement/At Your Best Type PO # Close PO Line # Reference False False False False False False False False False False False False False False AP -To Be Paid Proof List (04/01/2021 - 1:05 PM) Page 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Invoice Number Invoice Date Amount Quantity Payment Date Task Account Number Description Type PO # Close PO Line # Reference HEALTHY CONTRIBUTI 6.90 JACK HENRY & ASSOCIATES, INC. 5646 3635875 3/1/2021 52.02 0.00 03/31/2021 False 0 226-45122-443980 Bank Charges Client Account Fee - March 2021 3635875 Total: 52.02 JACK HENRY & ASSOCI 52.02 MII LIFE INSURANCE INC 5415 15642768 3/8/2021 36.90 0.00 03/31/2021 False 0 101-41800-413500 Flexible Benefit Admin Participant Fee - March 2021 15642768 Total: 36.90 39751197 3/16/2021 737.02 0.00 03/31/2021 False 0 101-00000-217300 FSA Medical Payable FSA - Medical 39751197 Total: 737.02 39764727 3/23/2021 192.30 0.00 03/31/2021 False 0 101-00000-217200 FSA Child Care Payable FSA - Dependent Care 39764727 Total: 192.30 MII LIFE INSURANCE IN 966.22 MONEY MOVERS, INC. 4732 137282 3/4/2021 9.50 0.00 03/31/2021 False 0 226-45122-430900 Technology Services Fitness Rewards - Feb 2021 137282 Total: 9.50 AP -To Be Paid Proof List (04/01/2021 - 1:05 PM) Page 3 Invoice Number Invoice Date Amount Quantity Payment Date Task Account Number Description Type PO # Close PO Line # Reference MONEY MOVERS, INC. 9.50 WELLS FARGO - Monthly Charges/Retums 2405 March 2021 3/15/2021 2,500.62 0.00 03/31/2021 False 601-49440-443980 Bank Charges UB CC Fees (Bluefin-7022) March 2021 3/15/2021 2,500.61 0.00 03/31/2021 False 602-49490-443980 Bank Charges UB CC Fees (Bluefin-7022) March 2021 3/15/2021 12.99 0.00 03/31/2021 False 609-49754-378120 Beer Sales Return Liquor March 2021 3/15/2021 1.28 0.00 03/31/2021 False 609-00000-208100 DTOG-Sales Tax Return Liquor March 2021 3/15/2021 0.10 0.00 03/31/2021 False 101-41520-443980 Bank Charges City Hall cc fees - correction March 2021 Total: 5,015.60 WELLS FARGO - Monthly 5,015.60 WELLS FARGO CORP TRUST SERVICE 1565 3/16/2021 3/16/2021 1,500,000.00 0.00 03/31/2021 False 955-00000-104010 Investments Additional Investment to 4M 3/16/2021 Total: 1,500,000.00 WELLS FARGO CORP TR 1,500,000.00 XCEL ENERGY 1585 3/31/2021 3/31/2021 415.16 0.00 03/31/2021 False 101-41941-438100 Utilities - Gas/Electricity 51-9391437-3 - Prairie Center 3/31/2021 3/31/2021 245.75 0.00 03/31/2021 False 653-41990-438100 Utilities - Gas/Electricity 51-6505909-4 - DMV/Food Shelf 3/31/2021 3/31/2021 1,031.65 0.00 03/31/2021 False 101-45201-438100 Utilities - Gas/Electricity 51-6505915-2 - Parks AP -To Be Paid Proof List (04/01/2021 - 1:05 PM) Page 4 0 0 0 0 0 0 0 0 0 Invoice Number Invoice Date Amount Quantity Payment Date Task Account Number Description Type PO # Close PO Line # Reference 3/31/2021 3/31/2021 5,059.61 0.00 03/31/2021 False 0 226-45126-438100 Utilities - Gas/Electricity 51-6505911-8 -MCC 3/31/2021 3/31/2021 106.31 0.00 03/31/2021 False 0 101-42700-438100 Utilities - Gas/Electricity 51-6505912-9 - Animal Shelter 3/31/2021 3/31/2021 989.73 0.00 03/31/2021 False 0 101-45501-438100 Utilities - Gas/Electricity 51-4271112-2 - Library 3/31/2021 3/31/2021 91.13 0.00 03/31/2021 False 0 101-43160-438100 Utilities - Gas/Electricity 51-6505907-2 - Park Lots- auto 3/31/2021 3/31/2021 81.42 0.00 03/31/2021 False 0 101-43160-438100 Utilities - Gas/Electricity 51-6505907-2 - Parking Lots 3/31/2021 3/31/2021 3,475.67 0.00 03/31/2021 False 0 601-49440-438100 Utilities - Gas/Electricity 51-6505905-0 - Water 3/31/2021 3/31/2021 261.91 0.00 03/31/2021 False 0 601-49440-438100 Utilities - Gas/Electricity 51-6505915-2 - Ice Rink 33% 3/31/2021 3/31/2021 18.78 0.00 03/31/2021 ZZZNEP-IMPLEM MISCEXP False 0 101-42500-438100 Utilities - Gas/Electricity ZZZNEP-IMPLEM- 51-6505908-3 3/31/2021 3/31/2021 1,117.06 0.00 03/31/2021 False 0 101-41940-438100 Utilities - Gas/Electricity 51-6505911-8 - City Hall 3/31/2021 3/31/2021 1,089.66 0.00 03/31/2021 False 0 101-43127-438100 Utilities - Gas/Electricity 51-6505914-1 - Shop/Garage 3/31/2021 3/31/2021 631.24 0.00 03/31/2021 False 0 101-42200-438100 Utilities - Gas/Electricity 51-6505913-0 - Fire Station 3/31/2021 3/31/2021 49.25 0.00 03/31/2021 False 0 101-41940-438100 Utilities - Gas/Electricity 51-7780310-4 - Bldg. Inspec. G 3/31/2021 3/31/2021 205.00 0.00 03/31/2021 False 0 101-45204-438100 Utilities - Gas/Electricity 51-0623082-8 - MontiArts 3/31/2021 3/31/2021 219.36 0.00 03/31/2021 False 0 101-45203-438100 Utilities - Gas/Electricity 51-6505915-2 - NSP- Softball 3/31/2021 3/31/2021 1,180.53 0.00 03/31/2021 False 0 609-49754-438100 Utilities - Gas/Electricity 51-6505910-7 - Liquor Store 3/31/2021 3/31/2021 1,474.45 0.00 03/31/2021 False 0 602-49490-438100 Utilities - Gas/Electricity 51-6505906-1 - Sewer 3/31/2021 3/31/2021 1,916.01 0.00 03/31/2021 False 0 601-49440-438100 Utilities - Gas/Electricity 51-0395766-0 - Ramsey Pumphouse 3/31/2021 3/31/2021 262.84 0.00 03/31/2021 False 0 101-45175-438100 Utilities - Gas/Electricity 51-6505911-8 - Senior Center 3/31/2021 3/31/2021 13,089.32 0.00 03/31/2021 False 0 602-49480-438100 Utilities - Gas/Electricity 51-6572904-0 - WWTP 3/31/2021 3/31/2021 23.99 0.00 03/31/2021 False 0 AP -To Be Paid Proof List (04/01/2021 - 1:05 PM) Page 5 Invoice Number Invoice Date Amount Quantity Payment Date Task Type PO # Close PO Line # Account Number Description Reference 101-45203-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-43160-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-45201-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-42800-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-45201-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 213-46301-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-45201-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 601-49440-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 10 1 -43 1 20-43 8 100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 213-46301-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 213-46301-438100 Utilities - Gas/Electricity 3/31/2021 3/31/2021 101-41310-362140 Solar Rebates 3/31/2021 3/31/2021 101-00000-115030 Accounts Receivable -Mise 3/31/2021 Total: XCEL ENERGY Total: Report Total: 44,163.99 44,163.99 1,571,667.53 The preceding list of bills payable was reviewed and approved for payment. Date: 4/12/2021 Approved by Mayor Lloyd Hilgart AP -To Be Paid Proof List (04/01/2021 - 1:05 PM) Page 6 0 0 0 0 0 0 0 0 0 0 0 0 51-6505915-2 - NSP- consc/sec. 25,627.50 0.00 03/31/2021 False 51-6505916-3 - Street Lights 18.92 0.00 03/31/2021 False 51-0371645-4 - SwanCam 131.41 0.00 03/31/2021 False 51-6505911-8 - National Guard 1,001.34 0.00 03/31/2021 False 51 -6505913 -0 -Parks Bldg 38.60 0.00 03/31/2021 False 51-13295413-8 - 103 Pine St 26.22 0.00 03/31/2021 False 51-13295413-8 - Parks 26.22 0.00 03/31/2021 False 51-13295413-8 - Water 26.22 0.00 03/31/2021 False 51-13295413-8 -Streets 0.00 0.00 03/31/2021 False 51-0013373403-2 - EDA 250.81 0.00 03/31/2021 False 51-13373403-2 - EDA -13,145.29 0.00 03/31/2021 False solar rewards credit -2,873.79 0.00 03/31/2021 False booked to AR 44,163.99 44,163.99 1,571,667.53 The preceding list of bills payable was reviewed and approved for payment. Date: 4/12/2021 Approved by Mayor Lloyd Hilgart AP -To Be Paid Proof List (04/01/2021 - 1:05 PM) Page 6 0 0 0 0 0 0 0 0 0 0 0 0 Accounts Payable CITY' OF Computer Check Proof List by Vendor Moiiii6effo User: Julie.Cheney Printed: 04/07/2021 - 12:1OPM Batch: 00203.04.2021 - 203.04.2021 AP Invoice No Description Amount Payment Date Acct Number Reference Vendor: 2139 ADVANCED FIRST AID INC Check Sequence: I ACH Enabled: True 0321-92 (2) AED battery; smart pad cartridge 405.00 04/13/2021 101-42200-421990 Check Total: 405.00 Vendor: 1020 ALMCO HYDRAULICS INC Check Sequence: 2 ACH Enabled: False 17586 baler prev. maintenance inspection; (2) twine pu: 196.00 04/13/2021 609-49754-440440 Check Total: 196.00 Vendor: 1039 AQUA LOGIC INC Check Sequence: 3 ACH Enabled: True 51046 120W Lamp (2), 1" Rubber Compression Gaskel 663.32 04/13/2021 226-45126-422990 Check Total: 663.32 Vendor: 3491 ARTISAN BEER COMPANY Check Sequence: 4 ACH Enabled: False 3465928 resale -beer 126.10 04/13/2021 609-49750-425200 Check Total: 126.10 Vendor: 1065 BELLBOY CORPORATION Check Sequence: 5 ACH Enabled: True 102908500 asst. bags 90.75 04/13/2021 609-49754-421990 102908500 freight 0.41 04/13/2021 609-49750-433300 102979700 resale - condiments 48.00 04/13/2021 609-49750-425500 102979700 resale - mix 43.50 04/13/2021 609-49750-425400 102979700 asst. bags 322.20 04/13/2021 609-49754-421990 102979700 freight 1.90 04/13/2021 609-49750-433300 88653300 resale- wine 318.00 04/13/2021 609-49750-425300 88653300 freight 25.08 04/13/2021 609-49750-433300 88653300 resale - liquor 1,308.02 04/13/2021 609-49750-425100 Check Total: 2,157.86 Vendor: 1067 BERNICK'S Check Sequence: 6 ACH Enabled: False AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 194934 resale- beer credit -127.48 04/13/2021 609-49750-425200 194935 resale- soda pop 161.64 04/13/2021 609-49750-425400 Check Total: 34.16 Vendor: 4328 BREAKTHRU BEVERAGE MN WINE & SPII Check Sequence: 7 ACH Enabled: False 338959709 resale- wine 629.37 04/13/2021 609-49750-425300 338959709 resale -liquor 4,011.36 04/13/2021 609-49750-425100 338959709 resale- mix 68.92 04/13/2021 609-49750-425400 338959709 freight 64.76 04/13/2021 609-49750-433300 338959710 resale -beer 276.50 04/13/2021 609-49750-425200 Check Total: 5,050.91 Vendor: 1091 CAMPBELL KNUTSON PA Check Sequence: 8 ACH Enabled: True 2348-000OG 223 General Admin - Feb 2021 2,072.90 04/13/2021 101-41610-430400 2348-000OG 223 PW Engineering - Feb 2021 48.00 04/13/2021 101-43111-430400 2348-000OG 223 Planning & Zoning Admin - Feb 2021 240.00 04/13/2021 101-41910-430400 2348-000OG 223 202105 - Lazy Days RV - Feb 2021 112.00 04/13/2021 101-00000-220110 2348-000OG 223 202106 - Spaeth PUD Amendment - Feb 2021 368.00 04/13/2021 101-00000-220110 2348-000OG 223 202104 - Cor Trust Bank Plat - Feb 2021 112.00 04/13/2021 101-00000-220110 2348-000OG 223 202026 - Noss Equipment- Feb 2021 128.00 04/13/2021 101-00000-220110 2348-000OG 223 21D002 - Edmonson Ridge - Feb 2021 152.00 04/13/2021 101-00000-220110 2348-000OG 223 21D001 - Featherstone 5th Addition - Feb 2021 40.00 04/13/2021 101-00000-220110 2348-000OG 223 200002 - Stormwater - Church Easement - Feb. 72.00 04/13/2021 400-43300-459022 2348-000OG 223 Rivertown - Feb 2021 48.00 04/13/2021 101-00000-115030 Check Total: 3,392.90 Vendor: 4646 CAPITOL BEVERAGE SALES L.P. Check Sequence: 9 ACH Enabled: True 10650241 resale - beer credit -46.90 04/13/2021 609-49750-425200 2530854 resale - beer n/a 24.25 04/13/2021 609-49750-425400 2530854 resale - beer 5,837.35 04/13/2021 609-49750-425200 Check Total: 5,814.70 Vendor: 1095 CARLOS CREEK WINERY INC Check Sequence: 10 ACH Enabled: False 20956 resale- wine 558.00 04/13/2021 609-49750-425300 Check Total: 558.00 Vendor: 2931 CENTRAL LOCKSMITHS INC. Check Sequence: 11 ACH Enabled: False 363512 (5) A19 keys 55.00 04/13/2021 101-43110-421990 363551 (5) A19 keys 55.00 04/13/2021 101-43110-421990 AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 3 Check Total: 110.00 Vendor: 1106 CENTRAL MCGOWAN INC Check Sequence: 12 ACH Enabled: True 00118655 Monthly Tank Rental 65.00 04/13/2021 226-45124-421600 00438745 Bulk Carbon Dioxide (696 lbs) 182.57 04/13/2021 226-45124-421600 438753 (33) lb. spool wire; Arg/hel/CO2 cyl; surcharge 637.67 04/13/2021 101-43127-421990 Check Total: 885.24 Vendor: 5610 CIVICPLUS LLC Check Sequence: 13 ACH Enabled: False 211017 Annual Fee & Implementation 3/9/21 - 10/20/21 3,413.87 04/13/2021 702-00000-431900 Check Total: 3,413.87 Vendor: 5708 DAVID & MARY CRAM Check Sequence: 14 ACH Enabled: False 3-15-21 transfer of grave back to city- lot 362 Gr, 2 385.00 04/13/2021 215-49010-349410 Check Total: 385.00 Vendor: 1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 15 ACH Enabled: True 1369778-2 resale - beer credit - correction inv. 1369778 -14.40 04/13/2021 609-49750-425200 1372718 resale - beer 672.00 04/13/2021 609-49750-425200 1372719 resale - beer 23,038.15 04/13/2021 609-49750-425200 1373303 resale - beer 473.40 04/13/2021 609-49750-425200 1373307 resale - beer credit -34.25 04/13/2021 609-49750-425200 1374784 resale - beer credit -60.00 04/13/2021 609-49750-425200 1376821 resale - beer credit -60.00 04/13/2021 609-49750-425200 1376869 resale - beer 485.20 04/13/2021 609-49750-425200 1376869 resale - beer n/a 136.80 04/13/2021 609-49750-425400 Check Total: 24,636.90 Vendor: 4475 DAKOTA SUPPLY GROUP Check Sequence: 16 ACH Enabled: True S100829631.001 (6) H&C filter 41.90 04/13/2021 101-42200-422990 Check Total: 41.90 Vendor: 1131 DAMA METAL PRODUCTS INC Check Sequence: 17 ACH Enabled: False 15583 S-3 Model F.D Key Box w/Tamper SW (24) 4,436.00 04/13/2021 101-42400-421990 15608 S-3 Model F.D Key Box w/Tamper SW (25) 4,620.00 04/13/2021 101-42400-421990 Check Total: 9,056.00 Vendor: 2050 DEMVI LLC Check Sequence: 18 ACH Enabled: False AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 3/22/2021 Parking Lot Maintenance - March 2021 198.02 04/13/2021 213-46301-443990 Check Total: 198.02 Vendor: 1147 DOUBLE D ELECTRIC INC Check Sequence: 19 ACH Enabled: False 26028 install saw recepticles; mezzanine ceiling fan 630.61 04/13/2021 101-43127-440100 Check Total: 630.61 Vendor: 5545 DRASTIC MEASURES BREWING, LLC Check Sequence: 20 ACH Enabled: True 1196 resal - beer 408.00 04/13/2021 609-49750-425200 Check Total: 408.00 Vendor: 1153 ECM PUBLISHERS INC Check Sequence: 21 ACH Enabled: True 825321 Ordinance #756 - Ad# 1122434 83.07 04/13/2021 101-41410-435100 825322 202026 - Ordinance #754 Nuss Equipment - Ad# 267.67 04/13/2021 101-41910-435100 826347 202107 - PH Storage Link PUD - Ad# 1124188 119.99 04/13/2021 101-41910-435100 826348 Ordinance #755 - Ad# 1124329 221.52 04/13/2021 101-41910-435100 827418 ad #1114530 3/25 & 26 484.00 04/13/2021 609-49754-434990 827894 202106 - Ordinance #757 - Ad# 1126352 195.37 04/13/2021 101-41910-435100 828730 ad #1126757 4/1 -Boys Basketball Team 25.00 04/13/2021 609-49754-434990 Check Total: 1,396.62 Vendor: 2561 FERGUSON WATERWORKS #2516 Check Sequence: 22 ACH Enabled: False 0469432 (3) 1-1/2 T10 measure chmbr assy meter; (3) gas 551.22 04/13/2021 601-49440-422701 Check Total: 551.22 Vendor: 5250 FLAGSHOOTER INC. Check Sequence: 23 ACH Enabled: False 120106497 33" red flagshooter flag 166.76 04/13/2021 101-43120-421990 Check Total: 166.76 Vendor: 1413 GOPHER STATE ONE CALL INC Check Sequence: 24 ACH Enabled: True 1030602 3/2021 (185) locates- 1/2 Water 124.88 04/13/2021 601-49440-432770 1030602 3/2021 (185) locates- 1/2 Sewer 124.87 04/13/2021 602-49490-432770 Check Total: 249.75 Vendor: 1205 GRAINGER INC Check Sequence: 25 ACH Enabled: False 9845428490 Hand Shower (3), Ribbon Hose (3) 109.92 04/13/2021 226-45126-422990 9855815297 Pipe Insulation (10) 192.00 04/13/2021 226-45126-422990 AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 5 Check Total: 301.92 Vendor: 1641 H & L MESABI COMPANY Check Sequence: 26 ACH Enabled: False 8141 (2) 4' blade; 3' blade; (2) baker blade; bolt kit; eta 1,862.67 04/13/2021 101-43125-422100 8142 (5) carbide inserted blade 1,242.85 04/13/2021 101-43125-422100 Check Total: 3,105.52 Vendor: 5712 MICHELLE HANSON Check Sequence: 27 ACH Enabled: False 3/18/2021 Park Shelter Refund 102.44 04/13/2021 101-45201-347100 3/18/2021 Park Shelter Refund - Sales Tax 7.56 04/13/2021 101-00000-208100 3/18/2021 Liquor Fee Refund 50.00 04/13/2021 101-41000-321510 Check Total: 160.00 Vendor: 1223 HAWKINS INC Check Sequence: 28 ACH Enabled: True 4910138 Pool Chemicals 908.07 04/13/2021 226-45124-421600 Check Total: 908.07 Vendor: 3092 HIRSHFIELDS - MONTICELLO Check Sequence: 29 ACH Enabled: False 30075632 (3) qts. paint 67.24 04/13/2021 101-45201-421990 Check Total: 67.24 Vendor: 4650 JASEN HOGLUND Check Sequence: 30 ACH Enabled: False 1322 custom lettering - PW 75.00 04/13/2021 101-43110-421990 1322 custom lettering - Parks 80.00 04/13/2021 101-45201-421990 Check Total: 155.00 Vendor: 1239 HOGLUND BUS COMPANY INC Check Sequence: 31 ACH Enabled: True 23846 2017 Intn14300 - pneumatic cleaning; testing; cl 571.89 04/13/2021 101-43120-440500 Check Total: 571.89 Vendor: 1242 HOLIDAY CREDIT OFFICE Check Sequence: 32 ACH Enabled: True 3/18/2021 acct. # 1400-017-223-399 fuel slips 2/19-3/18/2( 183.49 04/13/2021 101-42200-421200 Check Total: 183.49 Vendor: 5512 HYDROCORP HYDRO -DESIGNS, INC. Check Sequence: 33 ACH Enabled: True 0061407 -IN Cross Connection Control Program - Insp & Rpt 741.00 04/13/2021 601-49440-431990 AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 6 Check Total: 741.00 Vendor: 3971 INTL UNION OF OPER ENGINEERS LOCAL Check Sequence: 34 ACH Enabled: False May 2021 Health Insurance - Union - May 2021 19,875.00 04/13/2021 101-00000-217061 Check Total: 19,875.00 Vendor: 5444 J & G HOLDINGS Check Sequence: 35 ACH Enabled: True 3125 dba CMT Janitorial - 4/1/21 service - 1/2 law eni 224.00 04/13/2021 101-42100-431990 3125 dba CMT Janitorial - 4/1/21 service - 1/2 Fire Dc 224.00 04/13/2021 101-42200-431990 Check Total: 448.00 Vendor: 5710 MOBILE MEDIA BLASTING OF MN J.H. PR( Check Sequence: 36 ACH Enabled: True 490 glass blast graffiti - Pioneer Park; Montiview 1,500.00 04/13/2021 101-45201-440100 Check Total: 1,500.00 Vendor: 5688 JACON LLC Check Sequence: 37 ACH Enabled: False Pay Request #3 200002 - 2020 Stormwater Improvements - Pay 138,343.81 04/13/2021 652-00000-165010 Check Total: 138,343.81 Vendor: 1263 JOHNSON BROTHERS LIQUOR CO. Check Sequence: 38 ACH Enabled: False 141574 resale - wine credit inv. # 1746770 -24.44 04/13/2021 609-49750-425300 1770020 resale- liquor 2,302.49 04/13/2021 609-49750-425100 1770020 freight 30.66 04/13/2021 609-49750-433300 1770021 freight 69.02 04/13/2021 609-49750-433300 1770021 resale - wine 2,677.73 04/13/2021 609-49750-425300 1770021 resale- mix 89.49 04/13/2021 609-49750-425400 1771269 resale - liquor 4,842.68 04/13/2021 609-49750-425100 1771269 freight 57.84 04/13/2021 609-49750-433300 1771270 resale- wine 393.50 04/13/2021 609-49750-425300 1771270 resale -juice 33.30 04/13/2021 609-49750-425500 1771270 freight 11.92 04/13/2021 609-49750-433300 1773306 resale- liquor 195.60 04/13/2021 609-49750-425100 1773306 freight 0.64 04/13/2021 609-49750-433300 1773307 freight 12.86 04/13/2021 609-49750-433300 1773307 resale -wine 320.00 04/13/2021 609-49750-425300 Check Total: 11,013.29 Vendor: 4889 KEN SPAETH MASONRY INC Check Sequence: 39 ACH Enabled: False AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference 4-6-21- Refund refund - paid for 2" meter, but needs 3/4" meter 451.42 04/13/2021 601-00000-362411 4-6-21- Refund refund - paid for 2" meter, but needs 3/4" meter- 33.29 04/13/2021 601-00000-208100 Check Total: 484.71 Vendor: 1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 40 ACH Enabled: False MN190-00101 General EDA- Feb 2021 619.00 04/13/2021 213-46301-430400 MN190-00156 TIF District 40 Briggs Housing - Feb 2021 63.00 04/13/2021 213-46301-430400 MN325-00042 101, 107, 121 Broadway - Feb 2021 542.60 04/13/2021 213-46301-430400 MN325-00045 113 West Broadway - Feb 2021 798.00 04/13/2021 213-46301-430400 Check Total: 2,022.60 Vendor: 1273 KIWI KAI IMPORTS, INC. Check Sequence: 41 ACH Enabled: False 122386 freight 23.75 04/13/2021 609-49750-433300 122386 resale - wine 1,912.50 04/13/2021 609-49750-425300 122441 resale - wine 1,080.00 04/13/2021 609-49750-425300 122441 freight 12.50 04/13/2021 609-49750-433300 122698 resale- wine credit inv. 122386 -99.75 04/13/2021 609-49750-425300 122698 freight credit inv. 122386 -1.25 04/13/2021 609-49750-433300 Check Total: 2,927.75 Vendor: 3829 STEVE LANGANKI Check Sequence: 42 ACH Enabled: True 1351 (10) porta toilet rentals 2/6-3/5/2021 728.50 04/13/2021 101-45201-431901 Check Total: 728.50 Vendor: 5457 LUCID BREWING, LLC Check Sequence: 43 ACH Enabled: True 10028 resale- beer 281.00 04/13/2021 609-49750-425200 Check Total: 281.00 Vendor: 5709 BEN LUNDQUIST Check Sequence: 44 ACH Enabled: True 0001 Quarter 12021 - MontiArts Asst. Director 6,249.99 04/13/2021 101-45204-431990 Check Total: 6,249.99 Vendor: 5707 M & M EXPRESS SALES & SERVICE Check Sequence: 45 ACH Enabled: False 302435 gear head; 12" bar st 3/8-043 PM; 3/8 picco 44D 211.63 04/13/2021 101-43120-422100 304397 gear head; (2) carbide; (2) 61PMM; (10) chain sl 387.70 04/13/2021 101-43120-422100 Check Total: 599.33 Vendor: 1303 M AMUNDSON CIGAR & CANDY CO, LLP Check Sequence: 46 ACH Enabled: True AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference 318571 resale- cigarettes 1,588.92 04/13/2021 609-49750-425500 318571 resale-tobacco;cigars; soda pop; barware 382.94 04/13/2021 609-49750-425400 Check Total: 1,971.86 Vendor: 1305 MACQUEEN EQUIPMENT LLC Check Sequence: 47 ACH Enabled: True 16510-2 Altiar 4xR- replace unit for 2014 gas monitor ref 832.81 04/13/2021 101-42200-424100 P00078 (4) spectacle kit- facepiece 523.37 04/13/2021 101-42200-421990 P32976 MT trackless- (2) FSO-sealmaster; cony. sprocke 438.55 04/13/2021 101-45201-422990 P33035 WG Switcher package- jetti nozzle 3,618.89 04/13/2021 602-49490-424100 Check Total: 5,413.62 Vendor: 3745 MANSFIELD OIL COMPANY Check Sequence: 48 ACH Enabled: True 22263800 (638) gal. diesel@ $2.65 1,690.57 04/13/2021 101-43120-421200 22263801 (374) gal. unleaded @ $2.37 886.94 04/13/2021 101-43120-421200 Check Total: 2,577.51 Vendor: 1726 MARCO TECHNOLOGIES Check Sequence: 49 ACH Enabled: False 439746793 3/24/21 - 4/24/21 - Contract Payment 1,243.98 04/13/2021 702-00000-441500 439746793 Supply Freight Fee 35.00 04/13/2021 702-00000-441500 INV8586703 Back Up Email Contents 423.00 04/13/2021 702-00000-431990 Check Total: 1,701.98 Vendor: 4638 MID AMERICA METER, INC. Check Sequence: 50 ACH Enabled: False 021-3516 well #5 meter rebuild 433.19 04/13/2021 601-49440-440600 Check Total: 433.19 Vendor: 4667 MILLNER VINEYARD, LLC Check Sequence: 51 ACH Enabled: False 24121-267 resale- wine 117.00 04/13/2021 609-49750-425300 Check Total: 117.00 Vendor: 1738 MN DEPT OF HEALTH Check Sequence: 52 ACH Enabled: False Qtr. 1, 2021 Qtr. 1202 1 - Comm. Water Supply Service Conn 10,889.00 04/13/2021 601-49440-443750 Check Total: 10,889.00 Vendor: 1364 MOBILE HEALTH SERVICES LLC Check Sequence: 53 ACH Enabled: True 39065 (22) SCBA user medical exam; (3) Hazmat 2,040.00 04/13/2021 101-42200-431990 39071 Qualitative FIT Testing (17) 425.00 04/13/2021 101-41800-431990 AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 9 Check Total: 2,465.00 Vendor: 2512 MONTICELLO PLBG HTG AC LLC Check Sequence: 54 ACH Enabled: False 22458 parts - OEM source 1 pressure switch 128.48 04/13/2021 101-45201-440100 22458 labor - OEM source 1 pressure switch- Parks bld 112.50 04/13/2021 101-45201-440100 22547 labor - annual RPZ testing; filter change; HVAC 1,161.00 04/13/2021 101-42200-440100 22548 Labor - Annual RPZ Test for Boilers - MCC 150.00 04/13/2021 226-45126-440100 22549 Labor - Annual RPZ Test for Boilers - Library 150.00 04/13/2021 101-45501-440100 22600 Parts - PVC Ball Valve 24.65 04/13/2021 226-45126-440100 22600 Labor - Rebuilt RPZ for Pool Fill 202.50 04/13/2021 226-45126-440100 22600 Labor - RPZ Annual Test for Pool Fill 150.00 04/13/2021 226-45126-440100 Check Total: 2,079.13 Vendor: 5586 MOOSE LAKE BREWING CO. Check Sequence: 55 ACH Enabled: True 045-0009 resale -beer 240.00 04/13/2021 609-49750-425200 Check Total: 240.00 Vendor: 1913 NEW FRANCE WINE Check Sequence: 56 ACH Enabled: False 171786 resale- wine 148.00 04/13/2021 609-49750-425300 171786 freight 2.00 04/13/2021 609-49750-433300 Check Total: 150.00 Vendor: 1411 OLSON & SONS ELECTRIC INC Check Sequence: 57 ACH Enabled: True 60889 labor - troubleshoot light in paint bay; retrofit of 190.00 04/13/2021 101-43127-421990 61049 labor -retrofit (4) fixtures to wire LED; rewire fi: 900.00 04/13/2021 101-43127-421990 61049 parts -(12) LED I8WT8; scissor lift; retrofit (4) f 725.76 04/13/2021 101-43127-421990 Check Total: 1,815.76 Vendor: 1417 OSC OXYGEN SERVICE COMPANY Check Sequence: 58 ACH Enabled: True 3492385 ind. large; (2) ind. medium tank rentals 40.92 04/13/2021 101-45201-421990 Check Total: 40.92 Vendor: 1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 59 ACH Enabled: False 6180713 resale- liquor 3,155.50 04/13/2021 609-49750-425100 6180713 freight 31.29 04/13/2021 609-49750-433300 6180714 freight 28.31 04/13/2021 609-49750-433300 6180714 resale - wine 1,082.44 04/13/2021 609-49750-425300 6181746 resale - liquor 2,299.18 04/13/2021 609-49750-425100 AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference 6181746 freight 30.42 04/13/2021 609-49750-433300 6181747 freight 23.84 04/13/2021 609-49750-433300 6181747 resale- wine 465.46 04/13/2021 609-49750-425300 6181747 resale- mix 296.00 04/13/2021 609-49750-425400 Check Total: 7,412.44 Vendor: 5454 PROFESSIONAL CLEANING SERVICES LLC Check Sequence: 60 1071 Cleaning Services - March 2020 - Head End 380.00 04/13/2021 656-00000-202099 1071 Cleaning Services - March 2020 - Prairie Center 420.00 04/13/2021 101-41941-431100 1071 Cleaning Services - March 2020 - Library 1,560.00 04/13/2021 101-45501-431100 1071 Cleaning Services - March 2020 - City Hall 490.00 04/13/2021 101-41940-431100 Check Total: 2,850.00 Vendor: 5713 R.D.OFFUTT COMPANY Check Sequence: 61 E0047914 John Deere 624P 203,086.04 04/13/2021 703-00000-165010 e0048214 Plow Equipment 41,285.00 04/13/2021 703-00000-165010 Check Total: 244,371.04 Vendor: 5523 RUSTECH BREWING COMPANY, LLC Check Sequence: 62 1058 resale- beer 240.00 04/13/2021 609-49750-425200 Check Total: 240.00 Vendor: 5711 RYAN BUFFALO LAND LLC Check Sequence: 63 3/26/2021 18D001 -Escrow Refund -Monticello Ryan 1,695.50 04/13/2021 101-00000-220110 Check Total: 1,695.50 Vendor: 5447 SESAC RIGHTS MANAGEMENT INC Check Sequence: 64 3/22/2021 2021 Music Performance License (includes creel 119.45 04/13/2021 226-45127-431990 Check Total: 119.45 Vendor: 5089 SHERBURNE STATE BANK Check Sequence: 65 3/24/2021 16D004 - Escrow Refund - Warnert 2nd Additioi 22,617.10 04/13/2021 101-00000-220110 Check Total: 22,617.10 Vendor: 5211 RANDI ANN SMELSER Check Sequence: 66 April 1st Semi Monthly Contract Payment 1,575.00 04/13/2021 101-42700-431200 AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) ACH Enabled: False ACH Enabled: False ACH Enabled: True ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False Page 10 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 11 Check Total: 1,575.00 Vendor: 5210 ADAM SMIGLEWSKI Check Sequence: 67 ACH Enabled: True 4/7/2021 Referee Mens Spring Hockey (6 Games) 600.00 04/13/2021 226-45127-431990 Check Total: 600.00 Vendor: 3309 SOUTHERN GLAZER'S WINE AND SPIRITS; Check Sequence: 68 ACH Enabled: False 2063692 resale- liquor 3,908.92 04/13/2021 609-49750-425100 2063692 freight 33.83 04/13/2021 609-49750-433300 2063693 resale- wine 1,466.00 04/13/2021 609-49750-425300 2063693 freight 32.20 04/13/2021 609-49750-433300 Check Total: 5,440.95 Vendor: 5714 JUSTIN STRAYER Check Sequence: 69 ACH Enabled: False 6789 dba Mega Beer - resale - beer 252.65 04/13/2021 609-49750-425200 Check Total: 252.65 Vendor: 1507 STREICHERS INC Check Sequence: 70 ACH Enabled: False I1492284 (2) XL nitrile gloves 33.98 04/13/2021 101-42200-421990 Check Total: 33.98 Vendor: 4006 SUMMIT COMPANIES Check Sequence: 71 ACH Enabled: False 1500000309 (10) drychemical fire extinguishers 572.50 04/13/2021 101-43120-421990 Check Total: 572.50 Vendor: 2397 TOWMASTER Check Sequence: 72 ACH Enabled: False 437431 (26) asst. oak; 100pk screws 871.80 04/13/2021 101-43120-422100 Check Total: 871.80 Vendor: 4859 TRIO SUPPLY COMPANY Check Sequence: 73 ACH Enabled: False 666465 (2) cs. toilet tissue- wrong prod. to return 90.92 04/13/2021 101-43120-421990 666901 (2) cs. toilet tissue 103.22 04/13/2021 101-43120-421990 666903 return (2) cs. toilet tissue- wrong prod. -87.92 04/13/2021 101-43120-421990 669614 (2) cs. bowl cleaner; (2) bx. urinal rounds; (6) by 129.60 04/13/2021 101-45201-421990 669877 return cs. bowl cleaner- inv: # 669614 -36.76 04/13/2021 101-45201-421990 Check Total: 199.06 AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 11 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 3783 ULINE Check Sequence: 74 ACH Enabled: False 131246879 chair mat; (2) steel hand truck ; cs. paper twls 541.36 04/13/2021 609-49754-421990 131868018 loop handle steel handtruck 196.78 04/13/2021 609-49754-421990 Check Total: 738.14 Vendor: 1684 VINOCOPIA Check Sequence: 75 ACH Enabled: True 276325 resale- wine 440.00 04/13/2021 609-49750-425300 276325 resale -liquor 85.50 04/13/2021 609-49750-425100 276325 freight 12.00 04/13/2021 609-49750-433300 Check Total: 537.50 Vendor: 4766 SUSAN WESTLEY Check Sequence: 76 ACH Enabled: False Qtr. 12021 Quarter 12021 - MontiArts Director 6,249.99 04/13/2021 101-45204-431990 Check Total: 6,249.99 Vendor: 1572 THE WINE COMPANY Check Sequence: 77 ACH Enabled: True 167762 resale - wine 1,336.00 04/13/2021 609-49750-425300 167762 freight 11.55 04/13/2021 609-49750-433300 Check Total: 1,347.55 Vendor: 1573 WINE MERCHANTS INC Check Sequence: 78 ACH Enabled: False 7323410 resale- wine 1,168.00 04/13/2021 609-49750-425300 7323410 freight 19.37 04/13/2021 609-49750-433300 7323647 freight 4.47 04/13/2021 609-49750-433300 7323647 resale- wine 416.00 04/13/2021 609-49750-425300 Check Total: 1,607.84 Vendor: 5635 WK & ASSOCIATES LLC Check Sequence: 79 ACH Enabled: False April Monthly Storage Rent - April (1/3) 200.00 04/13/2021 101-45201-443990 April Monthly Storage Rent - April (1/3) 200.00 04/13/2021 101-43120-443990 April Monthly Storage Rent - April (1/3) 200.00 04/13/2021 101-43125-443990 Check Total: 600.00 Vendor: 2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 80 ACH Enabled: False 3/22/2021 R155-176-002010 - New Water Tower Site - 1st 654.00 04/13/2021 601-49440-437100 3/22/2021 R155-251-001010 - Bowling Alley/Oakwood -1: 12,272.00 04/13/2021 101-41940-437100 3/22/2021 R155-258-000010 - Deeded to City -1st & 2nd F 2.00 04/13/2021 101-41940-437100 3/22/2021 R155-258-000030 - Deeded to City -1st & 2nd F 878.00 04/13/2021 101-41940-437100 AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 12 Invoice No Description Amount Payment Date Acct Number Reference 3/22/2021 R155-259-000010 - Deeded to City -1st & 2nd F 22.00 04/13/2021 101-41940-437100 3/22/2021 R155-259-000020 - Deeded to City -1st & 2nd F 116.00 04/13/2021 101-41940-437100 3/22/2021 R155-259-000030 - Deeded to City -1st & 2nd F 36.00 04/13/2021 101-41940-437100 3/22/2021 R155-500-101100 - Monopole -1st & 2nd Half P 654.00 04/13/2021 101-43127-437100 3/22/2021 R155-600-000010 - Outlot A Billboard -1st & 2r 4,702.00 04/13/2021 101-41940-437100 Check Total: 19,336.00 Vendor: 2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 81 ACH Enabled: False 3/24/2021 2021 Special Assessment Paid to City in Error - 5,878.25 04/13/2021 400-00000-361000 Check Total: 5,878.25 Vendor: 2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 82 ACH Enabled: False 3/18/2021 Assessed in Error - 155-078-002020 275.98 04/13/2021 324-00000-361000 Check Total: 275.98 Vendor: 1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 83 ACH Enabled: True April April 2021 - Deputies Contract 129,301.25 04/13/2021 101-42100-430500 Check Total: 129,301.25 Vendor: 1581 WRIGHT CO RECORDER Check Sequence: 84 ACH Enabled: False 202100000014 202105 - CUP RJ Ryan Construction A# 146413 46.00 04/13/2021 101-41910-430400 202100000014 200002 - Easements Stormwater Proj A# 14630 92.00 04/13/2021 652-00000-165010 Check Total: 138.00 Vendor: 1584 WSB & ASSOCIATES INC Check Sequence: 85 ACH Enabled: True R016870-00 5 Risk Assessment - Feb 2021 675.00 04/13/2021 601-49440-431990 R016875-000 6 200005 PRELIM - Monticello WTP Feasibility: 10,057.50 04/13/2021 601-49440-430300 R017007-000 5 202029 - Weinand Edmonson Ridge PUD Prelin 609.00 04/13/2021 101-00000-220110 R017170-000 4 202040 - Featherstone 5th Addition - Feb 2021 628.50 04/13/2021 101-00000-220110 R017256-000 3 21C001 - Fenning Trail MNDNR Documentatiam 2,578.25 04/13/2021 404-45202-453013 R017360-000 2 2021 WCA Services - Feb 2021 443.00 04/13/2021 101-43111-430300 R017379-000 2 2021 Maps - Feb 2021 3,107.50 04/13/2021 101-43111-430300 R017380-000 2 2021 GIS Support Services - Feb 2021 139.00 04/13/2021 702-00000-431990 R017641-000 2 2021 Economic Development Services - Special 418.00 04/13/2021 213-46301-431990 R017641-000 2 2021 Economic Development Services - Feb 20s 850.00 04/13/2021 213-46301-431993 Check Total: 19,505.75 Vendor: 1589 ZIEGLER CAT Check Sequence: 86 ACH Enabled: False AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 13 Invoice No Description Amount Payment Date Acct Number Reference 21574 annual maintenance for generator - Fire Station Check Total: Total for Check Run: Total of Number of Checks: 2,412.28 04/13/2021 101-42200-431990 2,412.28 757,871.92 86 The preceding list of bills payables was reviewed and approved for payment. Date: 4/12/21 Approved by: Mayor Lloyd Hilgart AP -Computer Check Proof List by Vendor (04/07/2021 - 12:10 PM) Page 14 City Council Agenda: 04/12/2021 2B. Consideration of approving new hires and departures for City departments Prepared by: Meeting Date: ❑ Regular Agenda Item Human Resources Manager 04/12/2021 ® Consent Agenda Item Reviewed by: Approved by: N/A City Administrator Motion to approve new hires and departures for city departments. REFERENCE AND BACKGROUND The Council is asked to ratify the attached list of new hires and departures for the City. This listing includes full-time, part-time, seasonal, and temporary employees. The listing may also include status changes and promotions. I. Budget Impact: Positions are generally included in the budget. II. Staff Workload Impact: If new position, there may be some training involved. If terminated position, existing staff will cover hours as needed, until replacement. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of new hires and departures as identified on the attached list. SUPPORTING DATA • List of new hires and terminated employees. Name Taylor Hess Michelle Nevenhoven Kathleen Mikelson Name NEW EMPLOYEES Title Department Hire Date Slide Attendant MCC 4/5/21 DMV Clerk DMV 4/14/21 DMV Clerk DMV 4/15/21 TERMINATING EMPLOYEES Reason Anna Parkin Voluntary Caiya Michels Voluntary Dylan Cheney Voluntary William Schindele Voluntary Department Last Day MCC 8/24/20 MCC 8/28/20 Streets 4/2/21 Parks 4/2/21 New Hire and Terms City Council 2021: 4/7/2021 PT PT PT Class Class PT PT Temporary Temporary City Council Agenda: 04/12/2021 2C. Consideration of approving the sale or disposal of surplus City property Prepared by: Meeting Date: ❑ Regular Agenda Item N/A 04/12/2021 ® Consent Agenda Item Reviewed by: Approved by: N/A N/A There is no report this City Council Cycle. City Council Agenda: 04/12/2021 2D. Consideration of adopting Resolution 2021-26 accepting donations of $2,000 from Monticello Lions and 5223.57 from Monticello Covenant Church for Fire Deoartment Grass Fire Equipment, $2,000 from Monticello Lions for Music on the Mississippi, and 475 from TDS for communitv events Prepared by: Meeting Date: ❑ Regular Agenda Item City Clerk 04/12/2021 ® Consent Agenda Item Reviewed by: Approved by: Program & Operations Manager City Administrator ACTION REQUESTED Motion to adopt Resolution 2021-26 accepting donations of $2,000 from Monticello Lions and $223.57 from Monticello Covenant Church for Fire Department Grass Fire Equipment, $2,000 from Monticello Lions for Music on the Mississippi of $3,475 from TDS for community events. REFERENCE AND BACKGROUND The City Council is being asked to approve donations for various City uses. As required by State statute, if the City accepts the donation of funds, the City Council is required to adopt a resolution specifying the amount of the donation and its use. The Monticello Lions donated $2,000 for Fire Department grass fire equipment. This will be used for utility 12 pump skid replacement. Monticello Covenant Church donated $223.57 for the utility pump skid replacement. The Monticello Lions also donated $2,000 for Music on the Mississippi. TDS donated $3,475 for the Monticello Community Center Egg Dive, Walk'n' Roll, Movies in the Park, and the Farmers' Market Power of Produce Kids Club. The donation will be used to cover prizes for the MCC Egg Dive event ($300), bike sponsorship and a booth donation for Walk 'n Roll ($175), licensing and advertising for three Movies in the Park ($2,700), and vendor reimbursement for produce distributed to kids through the Farmers' Market Power of Produce Kids Club ($300). Budget Impact: The donations will be pay for expenses related to events and reimburse farmers market vendors, Music on Mississippi, and Fire Department supplies. Staff Workload Impact: Staff organizes the events and solicits sponsors. STAFF RECOMMENDED ACTION City staff recommends adopting Resolution 2021-26 accepting the donation from TDS. City Council Agenda: 04/12/2021 SUPPORTING DATA • Resolution CITY OF MONTICELLO RESOLUTION NO. 2021-26 RESOLUTION APPROVING CONTRIBUTIONS WHEREAS, the City of Monticello is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under provisions of MN Statutes Section 471.895. WHEREAS, the following persons and or entities have offered to contribute contributions or gifts to the City as listed: DONOR/ENTITY DESCRIPTION VALUE Monticello Lions Cash $2,000 Monticello Lions Cash $2,000 TDS Cash $3,475 Monticello Covenant Church Cash $223.57 WHEREAS, all said contributions are intended to aid the City in establishing facilities, operations or programs within the city's jurisdiction either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as follows: 1. The contributions described above are hereby accepted by the City of Monticello. 2. The contributions described above will be used as designated by the donor. This may entail reimbursing or allocating the money to another entity that will utilize the funds for the following stated purpose: DONOR/ENTITY PURPOSE/AMOUNT Monticello Lions Music on the Mississippi/$2,000 Monticello Lions Fire Dept Utility Pump Skid/$2,000 TDS Various Community Events/$3,475 Monticello Covenant Church Fire Dept Utility Pump Skid/$223.57 Adopted by the City Council of Monticello this 12th day of April, 2021. Lloyd Hilgart, Mayor Jennifer Schreiber, City Clerk City Council Agenda: 04/12/2021 2E. Consideration of waiving 2021-2022 on -sale liquor license fees Prepared by: Meeting Date: ❑ Regular Agenda Item City Clerk 04/12/2021 ® Consent Agenda Item Reviewed by: Approved by: Finance Director City Administrator ACTION REQUESTED Motion to waive fees for the 2021-2022 liquor license holders. REFERENCE AND BACKGROUND In accordance with Minnesota Statutes, the city licenses establishments for the sale of on -sale and off -sale liquor. The City Council is asked to waive the fees for on -sale liquor license holders for their 2021-2022 liquor license. The COVID-19 health pandemic has greatly affected our local businesses. Waiving these fees would provide some financial relief and would help with the recovery from being closed during state -imposed restrictions on operations. There are 15 establishments who currently hold on-sale/Sunday liquor licenses. These include 12 intoxicating liquor licenses, one combination wine/strong beer license, one beer license, and one wine license. The license year runs July 1— June 30. The financial impact of waiving fees would be $51,076. Typically, the city begins the liquor license renewal process for the following year in April. If approved, renewal notices will be sent out in the next week with the notice of no fee. The Alcohol and Gambling Control board does not object to a city waiving the liquor license fees that the city collects. I. Budget Impact: Revenue loss of $51,076 in the General Fund. No reduction in spending is anticipated as a result of waiving these fees. The loss in revenue will be offset by other revenues expected to be over budget. II. Staff Workload Impact: Minimal administrative time. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends waiving the liquor license fees. SUPPORTING DATA • Current Liquor License Fees FEES - NO CHANGE Cub Foods LIQUOR LICENSE ANNUAL LICENSE HOLDER FEE $ American Legion $ 700 Applebees $ 3,950 Asian Cafe $ 500 Beef O'Bradys' $ 3,950 Bluestone $ 1,201 Buffalo Wild Wings $ 3,950 Chatters $ 3,950 China Buffet $ 275 Cornerstone $ 3,950 Emagine Monticello Theat $ 3,950 Hawks $ 3,950 Monticello Country Club $ 3,950 Nordic $ 500 (Taproom) Pancho Villa $ 3,950 Rancho Grande $ 3,950 River City Extreme $ 3,950 Rustech $ 500 (Taproom) VFW $ 3,950 TOTAL $ 51,076 FEES - NO CHANGE Cub Foods $ 100 Kwik Trip #345 $ 100 Kwik Trip #177 $ 100 Nordic (growler off -sale) $ 200 Rustech (growler off -sale) $ 200 SuperAmerica $ 100 Target $ 100 Walmart $ 100 City Council Agenda: 04/12/2021 2F. Consideration of approving applications for a charitable gambling permit for the Church of St. Henry for their fall festival on August 29, 2021 and for bingo at Little Mountain Elementary on September 19, 2021 Prepared by: Meeting Date: ❑ Regular Agenda Item City Clerk 04/12/2021 ® Consent Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to approval the charitable gambling applications submitted by Church of St. Henry. REFERENCE AND BACKGROUND The Church of St Henry is requesting approval of two charitable gambling permits. One permit for their annual fall festival event on August 29, 2021 taking place on the church parking lot and grounds and the second is for bingo at Little Mountain Elementary on September 19, 2021. To receive a permit from the State, the city must approve the gambling permit application. In the past the city has not opposed these exempt gambling license applications for charitable events. I. Budget Impact: N/A. II. Staff Workload Impact: Minimal administrative time. III. Comprehensive Plan Impact: N/A ��L���:ZX�L�I► Ifri�►l7�7eT��[�I►1 City staff recommends approval of the charitable gambling permits. SUPPORTING DATA • Applications MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 11/17 Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Previous Gambling Name: Church or St. Henry Monticello Permit Number: X-86019 Minnesota Tax ID Federal Employer ID Number, if any: 8507537 Number (FEIN), if any: 41-0764106 Mailing Address: 1001 E 7th St City: Monticello State: MN Zip: 55362 County: Wright Name of Chief Executive Officer (CEO): Rev. Patrick Barnes CEO Daytime Phone: 763-295-2402 CEO Email: frbarnes@sthenrycatholic.com (permit will be emailed to this email address unless otherwise indicated below) Email permit to (if other than the CEO): ddupay@sthernycatholic.com NONPROFIT STATUS Type of Nonprofit Organization (check one): = Fraternal 0 Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑✓ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 IRS income tax exemption (501(c)) letter in your organization's name F-1 Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. F-1 IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): Parking lot Physical Address (do not use P.O. box): 1001 E 7th St Check one: M City: Monticello Zip: 55362 County: Wright ❑ Township: Zip: County: Date(s) of activity (for raffles, indicate the date of the drawing): August 29, 2021 Check each type of gambling activity that your organization will conduct: 0 Bingo E_] Paddlewheels = Pull -Tabs = Tipboards Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900. LG220 Application for Exempt Permit 11/17 Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. he application is acknowledged with no waiting period. The application is acknowledged with a 30 -day waiting he application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). FIThe application is denied. 30 days. Ohe application is denied. the permit, all information provided will become order; other individuals and agencies specifically Print City Name: Print County Name: Signature of City Personnel: Signature of County Personnel: Title: Date: Title: Date: information, the Board may not be able to TOWNSHIP (if required by the county) which law or legal order authorizes a new use or On behalf of the township, I acknowledge that the organization address which will remain public. Private data is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or The city or county must sign before about your organization are available to Board deny an application, per Minn. Statutes, section 349.213.) submitting application to the members, Board staff whose work requires Gambling Control Board. Print Township Name: access to the information; Minnesota's Depart - Signature of Township Officer: This form will be made Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. Chief Executive Officer's Signature: Date: (Signature must be CEO's signature; designee may not sign) Print Name: Rev. Patrick Barnes REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and • all gambling conducted on one day. application fee (non-refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B. Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety; Attorney General; on this form (and any attachments) will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board (Board) to by the Board. All other information provided will Management & Budget, and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor, national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit, all information provided will become order; other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit, all authorized by state or federal law to have access your organization refuses to supply this information provided remains private, with the to the information; individuals and agencies for information, the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members, Board staff whose work requires requested, the Board will be able to process the access to the information; Minnesota's Depart - This form will be made available in alternative format (i.e. large print, braille) upon request. An equal opportunity employer MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 11/17 Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Previous Gambling Name: Church or St. Henry Monticello Permit Number: X-86019 Minnesota Tax ID Federal Employer ID Number, if any: 8507537 Number (FEIN), if any: 41-0764106 Mailing Address: 1001 E 7th St City: Monticello State: MN Zip: 55362 County: Wright Name of Chief Executive Officer (CEO): Rev. Patrick Barnes CEO Daytime Phone: 763-295-2402 CEO Email: frbarnes@sthenrycatholic.com (permit will be emailed to this email address unless otherwise indicated below) Email permit to (if other than the CEO): ddupay@sthernycatholic.com NONPROFIT STATUS Type of Nonprofit Organization (check one): = Fraternal 0 Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑✓ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 IRS income tax exemption (501(c)) letter in your organization's name F-1 Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. F-1 IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): Little Mountain Elementary Physical Address (do not use P.O. box): 9350 Fallon Av Check one: M City: Monticello Zip: 55362 County: Wright ❑ Township: Zip: County: Date(s) of activity (for raffles, indicate the date of the drawing): September 19, 2021 Check each type of gambling activity that your organization will conduct: 0 Bingo E_] Paddlewheels = Pull -Tabs = Tipboards Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900. LG220 Application for Exempt Permit 11/17 Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. he application is acknowledged with no waiting period. The application is acknowledged with a 30 -day waiting he application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). FIThe application is denied. 30 days. Ohe application is denied. the permit, all information provided will become order; other individuals and agencies specifically Print City Name: Print County Name: Signature of City Personnel: Signature of County Personnel: Title: Date: Title: Date: information, the Board may not be able to TOWNSHIP (if required by the county) which law or legal order authorizes a new use or On behalf of the township, I acknowledge that the organization address which will remain public. Private data is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or The city or county must sign before about your organization are available to Board deny an application, per Minn. Statutes, section 349.213.) submitting application to the members, Board staff whose work requires Gambling Control Board. Print Township Name: access to the information; Minnesota's Depart - Signature of Township Officer: This form will be made Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. Chief Executive Officer's Signature: Date: (Signature must be CEO's signature; designee may not sign) Print Name: Rev. Patrick Barnes REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and • all gambling conducted on one day. application fee (non-refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B. Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety; Attorney General; on this form (and any attachments) will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board (Board) to by the Board. All other information provided will Management & Budget, and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor, national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit, all information provided will become order; other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit, all authorized by state or federal law to have access your organization refuses to supply this information provided remains private, with the to the information; individuals and agencies for information, the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members, Board staff whose work requires requested, the Board will be able to process the access to the information; Minnesota's Depart - This form will be made available in alternative format (i.e. large print, braille) upon request. An equal opportunity employer City Council Agenda: 4/12/2021 2G. Consideration of approving a Special Event Permit allowing the use of the City commuter parking lot and related assistance for a recycling event on April 24, 2021 Prepared by: Meeting Date: ❑ Regular Agenda Item City Clerk 04/12/2021 ® Consent Agenda Item Reviewed by: Approved by: PW Director/City Engineer, Chief City Administrator Building Official ACTION REQUESTED Motion to approve the Special Event Permit for Metro Appliance Recycling allowing temporary use of the City's commuter parking lot, located at 9250 Deegan Avenue on Saturday, April 24, 2021, for a recycling event, including waiving of permit fee and sign permit fee. REFERENCE AND BACKGROUND The City Council is asked to consider approval of a Special Event Permit for a recycling day hosted by Metro Appliance Recycling. This event is open to the public and not limited to city residents. The event is proposed to run from 8 a.m. —1 p.m. in the City commuter parking lot on Deegan Avenue, as outlined in the applicant's narrative. Metro Recycling has coordinated this event for the recycling of appliances, furniture, tires, and electronics for the last several years. Similar to prior events, the applicant is requesting the use of the full commuter parking lot and waiving both the special event permit fee and temporary sign permit fee. All sign permit fees are currently being waived due to the emergency order. Public Works will place a reader sign at the commuter parking lot in advance of April 24 directing patrons to alternate locations on the day of the event. Budget Impact: The applicant requests that the city waive the event permit fee of $50. The temporary sign permit fee is already waived due to emergency order. II. Staff Workload Impact: Staff time will be required to place the reader sign at the lot prior to the event and to take down the sign following the event. STAFF RECOMMENDED ACTION City staff recommends approval of the Special Event Permit for Metro Appliance Recycling allowing use of the commuter parking lot on Deegan Avenue on Saturday, April 24, 2021 and waiving of the special event permit fee. City Council Agenda: 4/12/2021 SUPPORTING DATA A. Application B. COL C: i' J OF Montice�o CITY OF MONTICELLO Community Development 505 Walnut Street, Suite 1 Monticello, MN 55362 (763) 295-2711 . info( ci.rnonticello.mn.us Special Event Permit Application Checklist 1� Complete Application Required The review and consideration of an application submitted shall only occur if such application includes all items that are required in support of the application and is deemed complete by the City Clerk's Office. Application Submission Schedule Application, required information, and payment must be submitted no later than 30 working days prior to desired approval date. Application Information Applicants shall note that in addition to a special event permits, any liquor license or permit, sign permits and building permits for tents may also be required and are not included within the special event permit application and approval. Any requested use of City facilities, City staff resources, City equipment, and/or City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council. In addition, events which occur after 10 PM may requires review and approval by the City Council as related to noise ordinances. Please provide clear information in the application regarding these requests. 07/25/16 Rf4T'#tI'olti Q Property Address 19250 Deegan Ave. Property Legal Description Commuter Parking Lot Property ID Number 1555164000020 x tT 3 tt 9 1FORMATION Owner Name City of Monticello Owner Address 505 Walnut Street Owner Phone 763-295-3060 Owner Email = r. AP"PUICANT INFORMATION Applicant Name Metro Appliance Recycling Applicant Address 16403 60th Street NE Otsego Applicant Phone 763-241-8787 Applicant Email jason@ThinkGreenMN.com Name of Event Monticello Recycles Day Location/Address of Event Commuter Parking lot 9250 Deegan Ave. Monticello Dates & Times of Event Saturday April 27th, 2019 8AM-1 PM 1� Complete Application Required The review and consideration of an application submitted shall only occur if such application includes all items that are required in support of the application and is deemed complete by the City Clerk's Office. Application Submission Schedule Application, required information, and payment must be submitted no later than 30 working days prior to desired approval date. Application Information Applicants shall note that in addition to a special event permits, any liquor license or permit, sign permits and building permits for tents may also be required and are not included within the special event permit application and approval. Any requested use of City facilities, City staff resources, City equipment, and/or City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council. In addition, events which occur after 10 PM may requires review and approval by the City Council as related to noise ordinances. Please provide clear information in the application regarding these requests. 07/25/16 AP 1.fCA� : APPI.ICATIO SUBMITTAL �t�UIREME 'T5 CITY CHM=1111 A written narrative including: 1. A description of the proposed special event, how it will function on the property, hours and dates of operation, and any other information necessary to fully describe the request; and 2. An explanation of how the proposed special event will meet each of the review criteria specified by code (on reverse), as well as any additional criteria that may apply for the specific use. 3. Any requested use of City facilities, City staff resources, City equipment and City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council A site plan showing all information necessary to accurately depict how the proposed use will function on the site. Information required on the site plan shall include but not be limited to: 1. The location of all existing and proposed structures; 2. Driveways and parking areas; 3. Proposed storage spaces; 4. Natural features such as woodlands, wetlands, shorelines, etc; 5. Proposed number of parking spaces (if applicable). If deemed necessary by the Community Development Department, a survey may be required to be submitted with the application in addition to a site plan. Certificate of insurance/liability coverage. Electronic copies of all written narratives and plan sets required above. Application fee of $50.00. Special Event Review Process • The City Clerk will review all Temporary Use Permit applications. • Applications determined to conform with the approval criteria outlined in Monticello Zoning Code Section 2.4(L)(4)(a) and listed below shall be approved by the Community Development Department with any conditions deemed necessary. A copy of the approved permit shall be provided to the applicant which includes all conditions and comments. • Applications not conforming with the approval criteria outlined in Section 2.4(L)(4)(a) shall be denied by the Community Development Department. • A notice of denial shall be provided to the applicant which includes all identified reasons for denial. Special Event Temporary Use Permit Approval Criteria Approval of a Temporary Use Permit shall only be granted once the City Clerk has determined the use shall: • Not be detrimental to property or improvements in the surrounding area or to the public health, safety, or general welfare; • Be compatible with the principal uses taking place on the site; • Not have substantial adverse effects or noise impacts on nearby residential neighborhoods; 07/25/16 Crorinl Eden+ Temporary Use Permit. AnnreyMl Critarin, cont. • Not include permanent alterations to the site; • Not maintain temporary signs associated with the use or structure after the activity ends; • Not violate the applicable conditions of approval that apply to a site or use on the site; • Not interfere with the normal operations of any permanent use located on the property; and • Contain sufficient land area to allow the temporary use, structure, or special event to occur, as well as adequate land to accommodate the parking and traffic movement associated with the temporary use, without disturbing environmentally sensitive lands. • Not create an unreasonable risk of significant: 1. Damage to public or private property, beyond normal wear and tear; 2. Injury to persons; 3. Public or private disturbances or nuisances; 4. Unsafe impediments or distractions to, or congestion of, vehicular or pedestrian travel; 5. Additional and impracticable or unduly burdensome police, fire, trash removal, maintenance, or other public services demands; and 6. Other adverse effects upon the public health, safety, or welfare. The special event shall not be of such a nature, size, or duration that the particular location requested cannot reasonably accommodate the event. The special event shall not conflict with another permitted special event at the same location in a manner that will negatively impact the public health, welfare, or safety. Special Event Temporary Use Permit Conditions of Approval In approving the Temporary Use Permit for the special event, the City Clerk's Office is authorized to impose such conditions upon the issuance of the permit as may be necessary to reduce or minimize any potential adverse impacts upon other property in the area, as long as the condition relates to a situation created or aggravated by the proposed special event. The Community Development Department is authorized, where appropriate, to require: 1. Provision of temporary parking facilities, including vehicular access and egress. 2. Control of nuisance factors, such as but not limited to, the prevention of glare or direct illumination of adjacent properties, noise, vibrations, smoke, dust, dirt, odors, gases, and heat. 3. Regulation of temporary buildings, structures and facilities, including placement, height and size, location of equipment and open spaces, including buffer areas and other yards. 4. Provision of sanitary and medical facilities. 5. Provision of solid waste collection and disposal. 6. Provision of security and safety measures. 7. Use of an alternative location or date for the proposed special event. 8. Modification or elimination of certain proposed activities. 9. Regulation of operating hours and days, including limitation of the duration of the special event to a shorter time period than that requested or specified in this subsection. 10. Submission of a performance guarantee to ensure that any temporary facilities or structures used for such proposed special event will be removed from the site within a reasonable time following the event and that the property will be restored to its former condition. Duration of Permit A temporary use permit for a special event authorized in accordance with this subsection shall be limited to a maximum duration of 14 days per site per calendar year, unless otherwise specifically authorized by the City Clerk. 07/25/16 3 �!� N-0 ft I am the fee title owner of the described property and I agree to this application. I certify that I am in compliance with all ordinance requirements and conditions regarding other City approval that have been previously granted. (Signature) (Date) This application shall be processed in my name and I am the party whom the City should contact regarding the application. I have completed all of the applicable filing requirements and I hereby acknowledge that I have read and fully understand the applicable provisions of the City Ordinances and current policies related to this application and that the documents and information I have submitted are true and correct. (Signature) Qad,6' (�11 I (Date) -.,. .: .. ;_. _. .. _ . ""'�'::-. .:_:a; ^7=2 �:.:. '':'e':. � . k •mac'>''°' � Fi.�tiixr"'.nt.. (City Clerk Signature) (Date) (Community Development Director Signature) (Date) Special Event Permit Approved ❑ Denied ❑ Approval is granted with the following conditions: internal review checklist (as ,applicable); Public Works Routing Admin Parks Streets Director Law Enforcement Notification Building Department Monticello Community Center Room/Park Reservations Post -Approval Routing/Requirements Applicant Public Works Law Enforcement Notification City Clerk Monticello Community Center Room/Park Reservations Liability Insurance Certificate Received Surrounding Property Owner Notification Complete 07/25/16 4 Monticello Recycles Cay is a single day event in which Metro Appliance Recycling sets up trucks, trailers, and dumpsters in a designated parking lot were residents can bring in appliances, computers, electronics, and so on for recycling. Metro Appliance Recycling sets up the morning of the event, collects recyclables from residence, and by mid afternoon the trucks, trailers, and dumpsters are hauled off site to our facility. We leave the parking lot in the same condition as we found it and leave no rubbish behind. The event runs a single day from 8am till fpm. C: rr c D z D m DEVELOPMENT SERVICES OFFICE USE ONLY t r TTA�T 77TT Tl7TTl1_' TT�TC'DUC"1rT1-W4Z Pen -nit # t\ DUlL1 LENT llv{.JI 1 U livl.�J I I ` 505 WALNUT STREET, SUITE l City Hall (763) 295-2711 montice 0 MONTICELLO, MN 55362 Building Inspections (763) 295_3060 www.ci.monticello.mn.us — info(&ci.monticello.mn.us Fax (763) 295-4404 ....... ... ...,... . ;• _ .... xxs,.; .:.. :. ..x .:.... x.c . x»===, rrrx •,4x z ..,,}.F.,xa. fa==aEFF:x ;{_ SFE{=.:e:FxFxc SF=� 4F {: x}i Fax{uFf{{}sFi:Fae{x:{FF{ FFFfFF€xF :€ .... a,,.EFnx.xk.x•i,.,..n,•.i..a•.x,x.lf€ xfx,�.=8..,,?.x,_.•,x•E4I,x,�F-.f..a.x,e•x.e:.xa.�,.•.EI.,,i.fa._,Sx,,t. v.•,.rt ,.�.», :=Fl:rTx.xx.•fx.nnif.,•, xP�.,v�.S,�x. ,E x...F �$c_=x.xx#exr !»x{xrOtt:�,{ffxx...- x.F. x .xx:.Ex.}{E,x.rF•...e_•.....,,..it= c..».:,�sRm••1 ..YE@,xu.c..=, €`.,»•�...n}•<,.;=fe.,x ;a€�(,j .x.n.,,. �xk�.x.• .,..,�,., :... f..S,, f.f;, f. =,xxu,«. x,: .c.;�.mE ,xi�i<, :;.i. .fix , _..,.,..l,.: �€E.f,€{1.:�L€�..c.4f3�Ex �a{.�C,.�:,,:.•{{€<F»� fK.,?3s., €Eixi .i.5.s_},±xf:�x,.x ..=x,.x,x ,.e:.x=x. :..:,:. .,:r.., ; xa,nfxut:.rxuE__ .. :.,»x.x_.€cu,}x.. .•x' .:€.Yfi..x:,.f,.f,..xx.x;.;.r,. .x.x..:...; ?=..,•`. =aes,,.cEux.,.•,xxx,x.f.,.?r..:,.Y.i. ...Fx»;. .=•x,••I.,•xxxx.. .?xx. r.ae,,.uxc .x,....,,.x. .,€ .,R. r�,,`,.j:...., 4,x..�e,x,.x.,.»..ax .......a..x»x.» ,e»..,:..,f•.,.{=?,.a€cx x.xE�..,»,».....,„..,.,x•,_ .x..•...,{x..nx.x.,.•.{;..,.xx, .».... ...,�{x€er,,{�,......•z,{.,. c..»,x•.,,c{E,.�..,€x..,,..{x...e.. }i,...x.,, •f.,»x.E,. .x,...:.,...F..f.x...{..axx..r,.x.,xx.xRx�.,..x..x•.m..,...1.,..„..a,....x...c,,,f,•x.ur,•,...c.•.ex,.,.a.xxx».., ,.,.fx,.{,.,f...,i.,.N..•.,.f• ,.x,... ,.u....x=dm,.xx,,{y.F fx,,€.x...x,Fx'x.•f,.•._;,x=Ex.,F..,...exE,,...x.d.......,.»...:v::....n:.,evr.s..4.x€,��.... ..... ,...,x.,e.f.,€.€...=..x......x.,,..{..xa.....xx»..a..x..:.,x..xE,..f,,..x.....,xx....... ;.x;.,, ...,..�..,..;.,.., .•,�exx iKx{»,.F..,,...,e .,..,..,.,......x,,»..vx_._.�x.v..,:,,.....,LF.e ;.»x,x,.x»r.{{:xx..n..x."1x,,x., ,,..,„xx:...x'...,c,.eF....�.,xh•{c.. .?.,.,»,,•xx;.,..xc.x...'f....,x.r,...,..,s.,f....x..,..•,,. xcr,,x=.'x.».x..{..x»._......x,ax.,..,'=...„..{{•.�x.,..x.a.x,c»'..{E.x.a.�a...,.l.a...,z..�.G,xx.,»...€...,,.,=.e ..„., x. x.ex.u....,,.�..xx€x,,x.=f..x.x.,._.x,».,,.;:,.x:,..au....: ...c ,•x,. _ ,x....fx.,,r.iN..:»..•,::...F,,.;,x4c..xx:x .x..,4xe,,x..,xu.,=..l•;xx.:.' _:s,.€..,•n._.r.-'x.. ...,,,: c.....x.x.»x..f !•......{• ,x•..• .,r4..,,... {,..x..,.i..........,,.s,,,, x.,x,,,c.x,.x,,...,...».x.,.,.s,x.,..,x...,:,xz,..f.,..,}c..»,.l.,...,x.x..x....z.,f..,,.»..,.•,,.....cF..,,,•,€.,a_.�..hx.cx.x•:.�,.».: .�x�x,,x'xx r.E•.xex,•F..»..ax,x�e x,..•m.a?x {aE}..,,..=p,•.x_1,'.ai. x..x....r;.I.x{.x_......x,.E•E,•{..aE...',._ax,vr.,.. .,,,�.•..,».,:.•.e.a€x.,•:�.r?x..E{Erx ;..}=....=x.,�.x=, .,�r{.Sxx.ax.•,xx ,,..,.c$:...'{..€=x•.u{.}F..{...x:f... C:x.c..x:d'.F.•'f,,.i..._»{,..u,..••E.e•=fxx•x8,.=x.x,x,.;, ;a.4.a,.•es,�..»•:fF.�a,x,.aa.r i•..'C»€.,F,.x,.,..N..x..xc..,x..c,, .4.„x.ka.,..x:a=.•E..•.e,.,�..•,F€•x,»•,•x.m.x.,.:.f....x}..rl€.y..r,..fxx... x �r.., , WIN r,.=.x..•xa :.{.ri. x•,.€,.,�{.a,-...,,:.e�f:.,=»a,xr;.x•...x,f.frx.x.•F.•.ra{..x.c..,.x..:,=c zefa:•x{:•x{?f:,•ar•f..cx.cF,x.a.'......,n�x '', E»=.={e{,S..x.x.F•-,iFxf•..F.xxEE{cx.xF.x.,r....,{x,•c.,x.:,r.xfx.x .E.;xF•c.. Date: April 24, 2021 Site Location/Address: 9250 Deegan Ave. Tenant/Business/Building Name: City of Monticello Commuter Parking Lot The Applicant is: Owner ❑ Contractor R1 Other (Describe) PROPERTY Name: City of Monticello Phone: 763-295-3060 OWNER Address: 505 Walnut Street City: Monticello State: MN Zip Code: 55362 E-mail Address (required) Company: Metro Appliance Recycling CONTRACTOR Name: Jason Warehime Phone: 763-241-8787 Address: 16403 60th Street NE City: Otsego State: MN Zip Code: 55330 Description of Work: Recycle Day Event Width 8' x Height 4' = Total Sq. Feet 32 (40' MAX) Zoning District Location on Property: (Site Plan May Be Required) Placed Between the commuter Parking lot and Hwy 25 on the grass. ........_.............. ... •..,....»...... , ......... ,......,...• ...,.., ,.: ,., ea.::auaa••xxa: e:x e^rxrx{x}x.�u �{Ff :......»,; eFFf ,x,FKFF"{4: {r a FFFfxFe}{{{?~rc}x .,. ...._......................_...,....._,....,......., .: �:xux=::_.xxxr•xx•axx..,,.......,,...,,..,.,s ., .. ,. .:.... ,..,.v_.....z.,,,»... ... ..x..,• ., _•... ,.E„ x .... ........................._, ..•............... ...,_, ., x„ ,x„ ,,........,..........,.x.,x.. , . ...,, ,.,.,................,•e..{ .; x s... ,. fe....:_.,�fi!_f ,;.x4x!,..x,.,L E xE.€�,e€,, .x :x. ax»xf ,x€xx € :.•{'r x.: ,• miae..„�,e �e..ai,,.,.. ,,�.{.f,ek,,., x,'e�e}j.FKrkE;.;�»f..�f, :. •.,,.. n,... , , kC�. f g.....x.;�.x.... . _ ..__x.a.u..e, x . ,» ., . , 4..,L�;�..x .l._.».:..,.€•;Ft...,u&,xG»..,. :xiR.x• J.�:,,.... ,h », L».._.e ..',•..•!. .E{exx?�,•°_.c�.x.., ».Eax =fF.€.€»x�:e.x ,� x.. . .., ._•i.E.{xc,�.'.x.x cu.€.,,•^ »..r»a..rei-.z_ ,.a..x nxi€,. .=x,x.».x.�:x3, -x,a_. ,,... f.ef.F.'r.,.r 'i�,.•"en,x,�.x.c.x .l.€„E..e.. ..r.x .}»..x.i..F...•.U,,.»..'€..xF>€e,i.. ,?{r,...e.»r.Y:.. hF.,.e�,. ,.»�f. x.siRx, s.•..ei..�hr.,.,::c a,,. .x,rx...aFi=sx•.r.;..'x..ax, .x•rG»r{e,.. ._�c,c_,Yr•}...€.,.1xcG.nr.xdF xxaxF.4,xxc...c.€...:.uxx... ..». .E. .Nu•eF..E,a.,x,.f€u.,xfisxxax....x..x„x..,•.,.•g?L.« c..x.x..,{.e....ze...»....:x,x...0 .,x,......,,.x.;....ex::.<.,£:.i..•`..x,F:€..s•c,x,•�.•..... x.,x.....,..,...,......xx,,.ix...n... �....�€.€�rx...{.{x:?,.'�x _....»....,......€.. ..•,......,....x..l..�..L., ..x... .. ,,. xxx,...._.�...xe.., x .x,.,..x...�.{, _......»..�..x,,._..,i.E.xx•�a.:......�»..sx.;.�. : x.�..,.�..��, �xx .1x=.a..x.xx.x�.,,r,..x»:xr....:..»:S.::,=...;.r..�e;x_i=,�.,,,.�.....,....•.. ......,f=...,.,...x.,.x,....xx.. ,» ..,,•,xxrc..:.,f...ft. •€„::xx, rr{E».x.:.,»,r.'....•:.aa:.:..mu».=.r., ryr{,!....»En._n:..:a..».:..rx:.. xx.�,,F ,cfx:.:..•:_.°x.:f.r ..xPE:.,Pn_..E..E..:.•{x,=?.rf'...•.e..:».;i.r.r:{..:.P.,v x.x_..=..Fxx ,.rxx•.€..,x.}..xfn._ .f..x..r•...xx..1gn. .,l:.xx=x.„ {cPcL•.:.''f.f» wx"xF.e,.€:Fr.au•x .tl.f- .fx.fe:x€x'Ywf. .=•F, .'fi.i^, .:f.xsx�,le •;,k»eT..4x.,x.•.:?,i, F.i.....F...x,=€F..� .,, ,,.,,.k,'� r{u{ ac.,„•f�•: � , Y•x€ u{r.=, .y{..-x �.1•i, k{F ,..€�.4a}, aG,,.d01"g, € :4 c._�,_e' �x„x,xF• »}'u=•..r,, &_ Elu{� a,i� ...fi... .exri<.k.x,€x.F„�...=:.»x.',{..€_,,:€..e.�..ex•x_€•°`•::€F.0.•.r.sP.�u�.x..: ,xfw<�.»'�xc»,,x? .L-xr=f.t•? k.x,.x.xn.x€.•:.,�cx:•xr ,x�xx.x.xexue.,e€ax�axx:F.•xx.lE.f=,rx•F»x,u,»{a, .•`.F x_rkx,u.-r..,..x=y.,.»�x..,x,...iF.{:;.._..FY•9x €x•,x,,.F€i.,..,�fs.{,.€.e.c.eeF.,,...i€E...,::fxx.•. .,f,.. ,&fx ,xxx,•.:S r„a•r x•x ,€=xf:: ,i�ee:_;. »,4 ;, ,,,... x?�•rax€•xxx x•xF• •x:»<y.,r :x=r••x=»� ::=r :xf•x•xx-;r:=, r. ,..•, .x. ,:ux:E , f€ •: , F .. � xe r•F E x....'f.. ,, a.'�..�Fu €�..x{„r.= e._.::{»;t.:ev{..n Computation of Fees: $50 for each temporary sign TOTAL FEE $ RECEIPT # (NOTE: TEMPORARY SIGN PERMITS ARE VALID FOR 120 DAYS PER CALENDAR YEAR) This form must be kept in an accessible place and available for review by City staff at any time during normal working hours. Failure to maintain an accurate log sheet may result in the City rescinding the annual permit. I have reviewed city regulations pertaining to portable signs and banners. I recognize that this permit allows me to display a portable sign or banner on my property for a maximum of one hundred and twenty (120) days per calendar year. Furthermore, I hereby agree to maintain a daily account of the use of banners on my property. If 1 flail to keep such an accounting, I will not object the City rescinding my permit, and I will not object to having a City employee enter my property to remove banners or portable signs. Signs may not be placed within public right of way or easements. Name (Print) Property Owner's Signature Date PLEASE RECORD THE DATES TEMPORARY SIGN IS ERECTED FOR THE YEAR: 20 Date Sign Erected Date Sign Removed DAYS USED _ Date Sign Erected Date Sign Removed DAYS USED Date Sign Erected Date Sign Removed DAYS USED Date Sign Erected Date Sign Removed DAYS USED Date Sign Erected Date Sign Removed DAYS USED Date Sign Erected Date Sign Removed DAYS USED Date Sign Erected Date Sign Removed DAYS USED Date Sign Erected Date Sign Removed DAYS USED TOTAL DAYS USED THIS CALENDAR YEAR • t x i x Ei ., e « f FE :;. .f. { f'tf ., _= x'iFE f='•E'E.t •.,;{ iE{t F' =••t: _ E n =r=u, a = ,! :• •• ?-=-e E az=xn . E f= a„= xx ........... = x t = _ = E .= i Eut=E 3 � ; . : ... .x =•. x. • x ., ee ax? € € ,A .€L , ,stf F. ..«....f E , all. ..€•I .J v •• .� .., E.. 8= {l��h�l'•Eftuti•?F = = 4S� _ .,.f i4 lE..:R?•x,€.€..€a., i ................. u .€.E€ = F ,_, t E _ .. ..� , ., j � , rx ; .,, ,. L. �.E := t{i = xl .«:• , a�t a. .«�f ;tf ,. F, tl. € hf =+n €• r+� i= s�«.,...... , �., x, af, ltx, , lE e .. .• .... H. .. ..� .1 !. t .. _ : ,. t,: =..., .l .,.« •:€€;;.., ht r. ttc ..4£� •, x cH:. rx;F•a�= �� x Y, dt T : F+ . E�f.. .. .. t = a =. :..se =. , r ....?;i' , x=.x.Yf��t«„ _ . �€.�K�'S•?� .x ..- f . •= x • ?�€ r = _ : , i?;fFlui x: ..;4 rai•r F= Elf:{ , ::xeF=ER="i?;=?FFFF`Ef ��= k� EFt{?'t �i�+' � 1 ?_ , x•y • ,€• f'E € «FE 4�iE = E f 'ff = � ," _ _ •«Ee •_ •• t ti •, x�EE'1' ' f i t Ef = t €=rfE=F n=' t?i E{.., h L:t =E'€t'.t`.m+` :�� • U l;€f.t, (dt Fr F€ € '� F €{$' .. E.: F Y � C � x,€y. . = u:� . � .. Cx[?:`; t E ut. LuH k.n � ?_ �Eu � : { .€E t r "=�F � i a=, iif� ••� . , t r _'_E =il� . � f��s�x .. , i =?"u : u€ Entn, t= E Fi f F'� � � r. ._ . 'n{ r . _ ���•` • •• € x' ZxEx • E r x .. 4f € t= � ; C . F ., ..�?.L€€ •`� . I F =� € . =f � Fel h „ E . _ �itf i f . ;{ = f tx � :f” � : ` E:i h' : : f 'i . E _{'� ,t Ff It €€�e =• €€ � E :i , ,..;{; _ _ i�:?€�_ €€l€ �__; .fj FI + it i l�t,•' +j•« �:'_E =h • r.•uif' es€a?i ?:?6E::F[[[[rE.. ;x .., tssi€ xi�F1��, h E x�� ,4: :. • €.., i . , f xi..x •t , = t r •ji .� i?• =ili '`F •n , =i{ f i.{ •�• _ _ :€ .?.ffK.€: _�=.,.f it =t��,Rl x{ 3 E�. �„tf�,.�tE. •tr x=[�a•=::: !h�i€x€a€! , €,=,j, Jot h.lii.= =1 4tr •u:u :: iFir,N•�F i?:::FR sxn=::= x::.. t • •x•n. �{ ¢E rc, t { « r='F' ti=x ext., _ t=a • r ttttt A 4F:==2nFnh4�n isI.."?:L,+,'hr_',ilEt=,ta..f«..«; ci�_....r«t...«x w.._.... �4. FF... ,h FFt.�. , ..._... xt... «•� =a = ._: '=EtF >=t� .. tai ••�f �a{= 4i.t ..S�Ei.xtwa�;t? ... ... ,...2..., . .x ... ..... �....:.... i..t..._ a......: r x.:-nx:. x . � i x......�.1(:.. . �' . •t : '_ = 4=:; ' �`€,{ � •�" . r.� ...,.. €_, ._ =•r •kE x,_e{rey.u4E= f.r:at , ; n ....ee{F{ ?t= {rr..,�..,r .,,., . xr' tt Gxa.:: -i a €€tu..ts�:=:f. «:n:rd• � tat €a ,F « .. E,'�F g «:f��FE'€ u, t F�x: _ {?tr=E�'i�^ __ =Ei=t E •i{ ssi=u{= n = t:r:srt {€ _, r.,: •. ..e r..;�ttE�"€i= n €res{xt:'Ex �• xe' . �4r::: , aa«.., .. .e�����. ,r.., .=t.?,fgF; `f � .; '$ •, if , _ kt=x''�z t «a • hk�fe =.__.€§.,€ . _ ti; t t , e .'�.� k ,F...tt�t, x c, • EL{a . �i;;:ri .:r t =&• aE:-e"YF:�r = •� z�e • ., ^ 4, •_ ..� f�.. t .h.; r-' _ x•�a kt aF .....:� . _ _. . , x .., a = _ • .:.:..xt:..r . _. �r� �::. =f;„ , � :.Ftt, x ��f€.: �?_., _« f =��€�=€€;{xRF'{FtF i _ .• r, n c ,iEC f t .:4 >i•• � i:E. • lfa �:! # t. .., ,•• .E. .E f= t`f IE . ! _ .. ••u• «.,x t.. .t ._., s�F.€� . .., k0 :' E, 5F „� t 'u f.'`uxt ... .«,F.... ..., ftf4ael' ...&_f •F,E€€€€€` fry F.F..2.gEh ,_�. L.ti�v... , t= .. •x x... 9• .. 4. . 'f, n..! €, t !.x .1x _ x ,p x E€x t =, t •Ft, ., i {dF .E€.... _,. ,f. ., u . _... ,.. €.€ z ' • E�•=i' i.• ft` , fi h:{{€. ..xE .__ . _ffF ....,,.1•P fE€If�'i£, , .€ „t€C.•4 ....Y ....... ..�.t�€t.... E_ .., .., fF',=F�F. € ..={t�€ :t . . F..=f=t ., x.. ,t , i?:2., «.?t F€=x�. .. ,„,Et ,e=,,..t...`€€«.e ..t. ,.., .x...... ,«x'�., x .. � • f t ,, ef.. ....E .tF,. t «• r . , t=..: x. , ..«€u=ifE{tr :tur ..:...,x.•xF2•, 1.._.a=. =x.= • _. • u e x x• tu•:xhx.rc ..€=e ..., x .. _:feE::•xKxxrcE= ux E iif€.xF {, , •.:;ui t"F: = t;dE tai ' €.. .xx f. x........xF, ;.+x.=f l � , ;{{� . ,_,• � . +rEt, E«{?�, i ._...., :: �4``x . . ,.._. Ft .,.xx '� x,x« , nt €•�.d , = a ,..,,:t x.,.. •2� _ .. .{ .«x..,.,., E• •t:: •.,::;?lE :-nh.. « n.. eaF.F..;t_x,=tt..,..t=«...._. [p ". Et . .= n:===. _ �t ntr•t t t?: t t ,., tt=F .at ., •h :EF•, u:. « t »x,._..!it fnf....., it.aif"cn€ t .x€F•.�{F.a � ... _«. ... •_:::•:...:. n ; ' . •� ,dtf.«;€ix, .. .f . x n., ..... ... ....... .. ..... ... �.r.. , ,.... _. _. ... ,.... _•.: _. u . rY.. �• , w. n. ,i. •e aiErn4l u...r_• :Iht, r:.n... r....,_...:=t •.:r,.=tf:tr.....:...,, e.x...s,.��.., x1,.., •rteexe�,nrerrmrt—x—J., n,....zx..t x..n..x,x.x=...€,.I.•Fw4i�€as! �z�.ieixF!i..2.�.+..=•-t, h2r;«, f..0 .«. «m .. .. F . . _ .0 .f :dv, �S•= •, 4 •x iE "`.=fief :f a i =_- t f, r,i• .r ....i.., ,«..,. +�F�i.c.,a�=ti.s ,u,• , , n= u.'�[ , , E ,x,rx.. ... ,». .:. N.h........ .........H.t?x.€?...?Ff',Efn.,=:...•...,........._:f.,, .,.. ., ....x�f«.4:........•4..3. ,......,.....,.f:,=,,.,.a ,,......x4,.. �,,...,.tfx::.:....,., ...t..«.«: •,u::: �,...._. ,......,.:e=..,.:..€..:.........,.,...«,.,......,............,....r.._....,,a..=....,....,.......r,.ai„=.,. ..V�., x «,E ,.filet i«•, r L. ..t •, it ,.,..x,,...,.�._„•. •.:.::t.;..2.«.-c,a.:::t„-��....,.:.::._�:nti,ta«t...=.::....: a..t_x. :., _.: ,_. ...... .. u. .,. •.._, :••a:ta ,.i.m,„;:•,tr«,;:,aax••..;,,a,.�,.,,,.::.,_=.{,.t. ,.,.:...,: �: a=_, ... ... ?:if.4. •E ,y, ••E • .: n .::.... .. .... .{-r._,.-, a. =v„ iu.e,x., =, „ .. ..t„ ..• .....tae, ..f f . •� _: • __.. » t K• ,.... „ . ;..,......:.. , xrc ..«, x! _'u i«•i= _ {= ur?ihii2 .., , = a, _,.xR , taE [ ...F= C,t «... ,...a. ,, ..,.n.., f . .. ....... ..... k € «.E......,..._ E...a.,,......_, i.....,x.,, t ., . a=.a . , k=. ,t .. x, _ •s = •t»..t. , � ... ... t : €.. _ ,lx ...., x u x ,2 ..k. ... .. .,«...,F f. _.... E x ,r..t..�, x...., x.Fu ,f4, f. , x _..-•€ ..ft:«h f;n..._ ..:._, sf....t t __: a, , .t, a,,.. «_ ... .E _ „M=• •zu ,.... ,ct x , .....€., 2 ., r. ..,2., •u.«t....... .e r...F.... ..«..= t.;k .. «_.._.....,... ._ ., ..h.... _.. 1. .i. ,,.,,.. ,., e n �� .. ,, x, ., ay.., u«.. n .. •u ax.. .. F,.... ... x. L....._....,. =mE==..?a_n..,....ina� i.xn_:a«+, t.s� t h 5: _ ��f## .F??ii��,,��� .r .... .. ..t.. .., n_t _t ..... , t .. .......... E,..._. ...4F. • i : n€tat "f{''t hi•htl e . , r eE {,� € .., tZ=.+Ifcr... ..«.i'€€E? , ,. •tt x:k ., , ..Ti...: .� rss.nt i., w«s..=.. , �: h , 4 t it ! � 1. EN ... .ilfx�t::.t .:xl, •, r. .E € , �... •i. _ ........ ..... x.«.. -r • , tt , :,., irct^ , • • •- t ' =.x =. .. S . , .i . , tu, t F...«x. ., t , n.€�r . �e, x. �c _ � « ., 1 �k 2 ef�th, nEx t t x. i�=t •+ t rrr.r ., e. , u'FR:ar r<x. ==: :f -.: •,•rt r< t 'k•4•,.• 4aw : m.if .,t4YR?f.: <t.rcx €`« e ..`.,5..._r. trf E _ � .i. ..x•aE �. '� ._. _ ....x rss .e.5'..?l'F:, n; „x �x€.frx ., .=Cu'[gF= •• 9..... E... __.« �.f.. .Lt..��` f« s .t.«EtEifie E =.t x r«..,�« «_Ltf , x.E � ..�.::ft, fE:. ,tt = ax= .. ' y, xr «• � �tEt ..: .. .... _ .. .e�. - _, f... =4: _ x. = Fx€.t ,. _, . «, a: s�•, .e� €� .. •f, a :: t . ..... , ., � .. , .. ,.4....,r. _. .h$.. ti ii .„«_° .. �c� __€:. ;y{.t,'. l [[. ......G. «... .-.,.r... .« .. ...� i€ ix .• ..t€ . «« ma.. �#”. etf.. . ,tx n:^., � �� to •x.:Cl .dn.�+.:"'e;�.f .... F € H t . , t•_�t: t t ';f, ss t=a{ n .... ._ =.s=...`�xt• rc, _ •t= iitt ,?_ �.a, r c• r, .><, « E �s x, t,Ei t•tt•mu>l1 f?:e7 t. ..,,lF, f :< ?,r.rg.....;, ,,.fh ,. :FR €il . ,tf €`€F, rFxh..n ":::{: 'i'`' �nk°= !E=FFr.= xf=•f ={ tr y f€� 'IFF = t>? =i'r -e:: �.._, ,.. . k5. F ..,1, « a=F'€•�,:-: as to„{:?Fid`, x.�= • x, T! ,E, i'x,:F t t • . f ... l lj!i:,tIEl4f €fin: E ,,, ,1f4.:�:f f k=i<�,if•• ...:~x.4li'€E«t ._. ._ � xx=yxrt!x'� h€� : !=,fFF rll« off..... ,�cx k`€ EF=F€ t. t =t:`ss?t''=F=F�..'•.,� x {� : °� = y i= .{: ..«.«i.,�fa,. ,,.€.€.._ . ,_.., .«_, c.•.r_.. EE .li,.. ._•. ...•,x_..-. .,€t.«...€..., tt.�i?H._ «...:ii�i:a=.� af«��.FE�F�....3?, .iH..h`,.,.F.tFEF. C ,..E., .€..«__:..,•€ ...:i.x.tlF. 4i::•x«x..F. ...... .F . ,, x ... .. .. ... ... F -t.., xi =..�.E�G .. ,. :i �u.. .. .. `ie ..,...tE.a, f• ,e exf .. =arf:: x...n= t . ., .. .. .. ..,. .xt. ._ .. .... :i'':.. :•x« .. .. ,r �e .,..« ,• .. ...... .. ... «... _.a , ... .... tr:r•:Fix:sse ;t€tE{� ,f���€. _ � ... x .e E x. =a•an., f....._ _.. x `Fi.t . +iY.=..r . _ .rx ,,..t.x=.....r. ..., . �r..`f ...=E, ua ..:€,.�f� ..., ff .k.,'�.... .. 4.= F, ..=E.e.,..,._=i , F =t .iix•. =c i .m== F u ,{ .. ..a _..ei, = 4rhn = n «.__. , .x= _, f`'S• .._ = ui===n = ={u=?1 •:;u=u�'�.t ' x .. �...f«.. ._ ...,. ,t . I fx_ � . ,.. «x.0 e4.'€..«. '!�:x.... EF ...iE. .. ex==..l .. ., x. FE,€.F ....=�l .E? .fi. ..:x{=Tt .. . i; ,.=.v?�:.8. ._54.F., ......_........ .. r , r....«i , :. „fix , f� _ , ..€ 4, ti ....:=x'tti•'=E•€ ,• . ,..f: _...•.,. ...kt4fkF3=4 x, e x.« =ux==.,€�?ifF. ttt.. w....i` trx,«._..,.ra.,xf?,..=14, h., «.,,€,f =. .,x.. .? .. a«...ttR. ,._...... .• « „„fFt��x..e.x.,, t Fk?: ,..«..e k n ., ,. ., x,a «. «..l..at....t ..,. .,. ,n x..«t...,.. ., ...e..._„a..t«�....E.«, e. VE...., ..., x,.r`4L......a. ,«.. .... .. ... ....i_.,F.«......, , .., ......__..« «........,.«xa. E.,=..E«�..,.i,.i.t....«.:=F. ,.E ,,,,......=R,..t...£ifa,t ..fill=':..«. ,.,xt:€,x ,s. ._ €t.x. ,a, :,. ,x. ,....«t ,,�� ..,......ar._,..."E.,.== =. S._ .. ...... Ft • m = _ • • _ ..i..ssttL..`«ix...... ,».us, ki «t . ,.... ., ...n _ r, u . «., _«. ..i.. •...,,.,,.x , . , .. , a ...,.ter., a.«, e...., .x, ti .e .., .a _ . ,t tln a .., l ,. F u .hn..e. a .a . ,, a?�,.. eF, ,.,«€ , , ..,.i,......,., _.. ,f....« .e. FEta. _ _. .EE. .. _ .F 4t. '?r.?n,,...,._.«, .._, 'h.i,. ,.nui«r ... ...x �e .x .« •Ew. e3: R=«K{.:?:?:»?a xt�,t,,.L ;.....E.,=axt ttE;E, . ..ni••ln::xxf?h e{x==FE=t Eu= ...£`e,=x x t{ � ._ , n :• a• �» t t.�t ,. ..xlfx..« a, n. , kE i....x=E.F r`f= x: F,;. . _ {;,;_.......«.., _. H = .. �f{, t. , nFs,.tu? _: xr . { {. {aiFt, i' .P , C ..... {{`€- t .:.f ., ;k 3:t ..;1. r : €” • e, ... a .. ..nx .......« a .. ............... .........n .. .. , . ,ax:.. •• .. •xtt •' ... ..:4..::.xx ., , to {E F3 2.. .. ,fR,.a _ ., a.:?={f::i:•�{:?:e h: :: x«.:r:rr••'. ., «..t ., „•e•x{;, ?ll .. «..'33....e.,.., a..., ..._.. .. i..,.11..E-a.f..i: Cr..._ e.x, «, al....,..... _.. .,'+.. , f a «? n=« •:'E?E. ,:h:. xfta4x@?F?uca "i=F€?f[€€€€i; ,€if{i::' : ='a..r,, ••x: •'xx x. •. =,„•t .t .«. ..f:.. ...5....... .... ,ta,..,a....,. .. E?ER;�t=,4=€F.�I.:.Y.,l`;•x,i{ui?t�s;�ui€lift.;_;€.?xiaF?�i!t:,..€€ lhf t T.t . , n= . t �€t 2{: «t� _...�'ikss€:_ ii a ktxr: •=u:tr?i t= _;::E3if.,.= ===2«mf •r «a!:hur=t •iR:r ti{.. •e.;; to ..iHx F c•�E«I€?u• s=. i ,_. E=t « .. ,.. E_ff{« x 2 �€ { ,�h ;.++' uE ,iFi` , . s: .. = i . •f:..€_ .... #, i. , _ .«., .:1...., ... , h , it = .:. •.. _ 4.. .,... ..,E « .t If. r... =iR = =2 •. t =• .,,iiiC.k.,f., _..., i . _9 •„E • :'.i::i•nE �e..t, .4 . Fe. P«,< .fntt . =. mf,,, !;• i;rt. fH,=�...,,.. x€i,.,.a. __, e..tE.t .«i.kt€,E. .Fax,.,.FHS,,..!i„�€„E,f.,€ei...€..h..tlt.:,F..=:f.i'E?eE=x�t'={?FL:u=,=.:lF=u :r •� � E, x = F '•, l€ €'n«, xt._..zi., rr,r •ti...., ,€..,.,,Nt.H •l.« =l.G«.«E«. .._. „E ._...«......_....�,_. ,€,..., e h €t . _ : •• i.. « fiF-t:.. : =.:,i: f a•ta •,r. • _ ... _... ».:t: a tr, e . ;.;...x»,� i v _€?� «-x'fx: n .. a,. •h {ts}. , {t t?€ [E=f4'` l' E =ff• r k .....,. _., .t{iiia« !ef€ t E _ .= t : x =. • ExE.t{€h::C =E�tEx €._f.ia!Ir , l••••t l +tifgx;.{f�ih..:;{. =€a€fl ==iffi� «tE: Eiiu:€.: f tlf E, •i�€ f.•.:ln.:_ . tk« €.. ........._?,Y�?:.€. ........................... ..�F n....x..x.. .x.,1.,.F . {«MR! u h ? =i,I x. 1. €.Ia...l. •....` t :� F......... ...F . e = I ,,,R a ..Zr��etr 1�iEi •..e x iE.€s. t , ......r _ , .....fit ....r.. h .. E, i ..a ....�. t,.t. ,!I x.......x r ...............L..... , .. _ ...xxt ,. ,.n .e,,.t x. ,.e..t.x.Lar. .k ,., tf,.., , ._ « ,E.n ...{x „t „h.,., a „t.... ,ultt„ 4.Ei€x..«ii;,.,. ,.x.. R:..., t:ss K f....:f ..x.., t4etx� t =•trF,x . .e x :ii• a.....x«....,i=.,x «,xEh.xt= F€,..4...,. Ef ..4 ........ ....... .. .e, a,,,., .t •�L.t .«.tf{x.f...=,.,. „aE,x ,.f ..._.........r ........«._ .,f.. _ . ;., x... ,�`.R..i.....,4...«.._ ............. . ..... •. .. € x .« L,.!�«.�«:€�.t=.x..x«.......t•..«...t.__..L.4€=...E€..,«....i.=<€=..«„t._..«......aE.«�..t....,E..F.x....._....-.x....._...._x.... .«. _€rn•,. .. 2.=..,..._.__.._,=...txm_..a..x;I....F«ta..F..,..�.E..€:._:x..=.. _ : _ .. _ ...,•iF.r=:{,r�«..„..:x•en r=kF'::c::rr:et=•rii=t,tk„....__••==::«i;=s�Er=xr:x•it=:xta=..t43.r=4. :w :xtr«a:catxr.:2; aF:•era:x. ...,.; ,.,ta=.... ,..,.a„.., .• •• •• ., ,..., •l ��� F.=;••�:q•r=r:c• :«r•=-ur• • a,,., .: z: rer««;r • . € t .. E .«. . . .... ....... ... . „ .. •,,. . « .. «,.._..... « .. ......., ,...... _:!.._,E : =t=,e i , m . •a a •i€€€€€tt. ( E F H =?__: _ = e• hat d:F,=E a�•hEh =F=xu T .. i s2•: x FF9eE _: 'i ui 4 i<x?ul = , ttt...i =••Fc4 • • r'=='M'ttir.... 'f .Yl.. ={Er='rSNFF=3 = YeFfEFEFefh. • =::dF ff=t ={=x arr xn•:F5=t .. .. 4Fr € l e f F .: {'l"E€=€E, E€ ...i._, a€. , ,..J .. .: €. , e,., F YFil {!f:'?€?? tttn{a•,........... 4n:h€€i['P:Eext.htt`x•t;?fatht=•= F, ,.fi�xx.,,.. , : , r., . .en ..,..•......=.x..€..., 4....L._..Ff.4. ,.x ..t .«« ... =:a .. x.•.x ....< , 4 ,hat t .. _ .,..«...... „ n.r, _.,., ,._........:f.., s .i....S,cn ki•ia...,.a......e ., x ,. ,.� .a€.. _ , m .. ,. ..s t .t ,...._:= e,.d:. •k=•.« = f r.Frt•x„•:•:r ... = t•: E.: n rE �a �t t , _� � r . «n = ... , i, to =. ,.,., e i :.. R a„x r.xx ,ua anF-•+a=.. =€E .a.,E . • _ _,..;•• • ttr=ku^•x:rc••n x:t r:r. ?".t..x.=...._.., xif.,..x = m.,. ,t c t ...h le�+ ._.. Eii E. _ .. Y� :. .� n .ttf.ai .;E•�aE,F. _:..=,..x .E„,..i. .x,.i «,t„x..x .�....a, _.:? _._. ., ... E.,. _ .«: .. �?,h .t.e..x, .4� ..R'.i....,.t.,., ....x`.F ., ...n , ER »kE.E, E «x i =, t _ » q . �.......« .. .i k ...„ . �.., ........ f, ..,. •, _ •Fi.« : € ,.. «El, . .. . , „F., r.. R t =E ,E a «= a •. �. , ... ..t d ?:r=ltt x, t ,x •€k,, ,,Ft„ _,E.,tss am e, ,e9 •«�:e ._. •.�c•E•,r.t tPj.:r•R I;FFe`.Y'€r,• • .'.ati mutt kE• �: :. .:. ,{({E`. 4ixh ._ = FIS:tIEi�.e f• •m t .: � «_ �. •t3.,.'�.F.. .iF�xF`. , ,.fs,..Ei'{., ..EE„ f�3«„x.,:= «... ...,.. .. ».,t = .., a=.�.xxl�?,`€.......... , l£�kl± f d .==a:::.L •_.• .ih ...IE.... 4, .. .. , aF€.. .....EF, s ,F f= eE..i.: if=If4 •nt:t.=#.1« .I..««...«..= r ..F..« . '• .:FE«a «..f?1.=«.=. lit=er • i s t,« ik {z={ .:Fn F{= xxt. _ : : _•. x r r_tt „ « •ux =�• r, f'n:Re •x • rt .. . «._ .,. ..{ss«:fx •• h'h • •et• {hex=a =. ..hxwW . ���.n O���,.rf{( h,;. , ti } •_= t ' Ef.isdEY€listsl4•.s<k'.=..�I,.F.Si•.,€,Y„�i€?=xf �x . • =f�Ex4xar�• i?ixn$•3.�:•n«=if=Fix€xhFtae€lh�s:?'.•,stlE?=?e"n':S4{utffr.�€«==uE€ins,e`•`.f?l€'xS:rR..a:l:€4t;.xl:ru`ss'„{x=Fi�al�xeu,•€i€ro.''xn:t€;`taHf:t„niKsx�x7xu�"fRfi;,''�'a�tkl�lf.Mkt`.•ituk'�'ir,:G?€:YnFRt?s!aa�t�.l•�4�ta,tEw.i€i;;=�F x t : .. z i , .. . - - � .. .. .,� . -r..-. - ay - ,. .., - - .� t••=••:tfEFRan£R9S kC- Y2Si=:ttRttnkit V:FFFRk• Rr iREFF tR=tR =t ttt=nx2k`•••«=F!«: ^.kf:•ni2Yrltkit22lia: ttttY.`.!` f•a22ria•`t 2R«axiRMnner2=ffi:2 }� tft€. = ifiF{ir(�tFt�Cx ..„ v' ff[i,tki{Fft«if.mRi tFRks. Fk.R.ki?FYtrc. kF,� a ?.. .,. « ...,. .« .,«.. ... i� : x:�:am.••„�,fx tt'i.if..-«_;}:t.�+F..�i„r...-::«„.....ihi?,::.tk=:i:tiak;sx{ th :xi .a.r .a.r�:n�,..�..r.lf, i i.iat, ix.„.«R..•Y ... .... ... ... ....... .. ........... .. ......... ............ .... ......... ................... ......... « .... "'... ..,...i .... «n=:' !fii,�.: �xt+!'!...." ..:n.............•x.....•x:E....i.n«..4«.n..tt.t......x........... xi' ..ilk.. x...................................,........i. ,...............,.... ,...... ........... .ik. ..............,...i......................i......,........ ........................, i ..........._............,.....« .., ru{4 xi.......i...s ,...«.....,.,. ............. ,.....x.......«xi.. -� Monticello TEMPORARY SIGN INFORMATION • What is a temporary sign? A temporary sign is any sign which is erected or displayed for a specified period of time, including, but not limited to, banners, search lights, portable signs, streamers, pennants, and inflatable devices. When is a temporary sign permit required? A temporary sign permit is required when any temporary sign is displayed in the city. Please contact City Hall at 763-295-2711 or visit our website at www.ci.monticello.mn.us for specific sign requirements and the process for obtaining a sign permit. Where can I obtain a sign permit and what are the fees? Applications for sign permits are available for pick up at City Hall, by calling 763-295-3060, or on our website at www.ci.monticello.rnn.us. A permit fee is required with the first temporary/ portable sign required in each calendar year. No fee is required for future requests during the remainder of the year, but permits are required. • Where can temporary signs be displayed/located? A temporary sign may be located on the property of the business, limited to one sign per business, and the advertising message must only relate to the business conducted on the premises. For premises with multiple businesses, signs must be located a minimum of 75 feet apart. Signs must be placed outside of ROW and easements. How many days are allowed for temporary signs? Temporary signs are allowed for no more than 120 days per calendar year. Up to four permits may be issued to a business per calendar year, up to a maximum of 120 days total. Each permit must indicate the number of days the sign is to be displayed. • What are the requirements for temporary signs? A temporary sign shall not exceed 40 square feet on each side in an area. Signs must be safe and securely anchored to the ground or a building. For additional city information, please visit the city website at: www.ci.rnonticello.rnn.us Monticello City Hall 505 Walnut Street, Suite #1 Monticello, MN 55362 / A� " CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYYY) 3/17/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER National Insurance Brokers, Inc. 25 N. Lake St, Suite 100 Lake MN 55025 CONTACT NAME: Hilary Belt PHONE FAX AIC No Ext): 763-398-4099 A/C No), E-MForest ADDRESS: h.belt@mynationalbroker.com INSURER(S) AFFORDING COVERAGE NAIC # 4/3/2021 INSURERA: EMC Insurance Companies 21415 $1,000,000 INSURED METRO -3 INSURER B : $ 300,000 Metro Appliance Recycling Jason Warehime INSURERC: $ 5,000 INSURER D : PERSONAL & ADV INJURY 16403 60th Street NE INSURER E: GENERAL AGGREGATE Otsego MN 55330 INSURER F: $ 2,000,000 COVERAGES CERTIFICATE NUMBER: 1693637688 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DDIYYYY POLICY EXP MM/DDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE � OCCUR 4D89160 4/3/2021 4/3/2022 EACH OCCURRENCE $1,000,000 PREMISES (Ea oDAMAGE TO ccurrence) $ 300,000 GEN'L X MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 AGGREGATE LIMIT APPLIES PER: POLICY ❑ PRO- JECT [:]LOC OTHER: GENERAL AGGREGATE $2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ A AUTOMOBILE X LIABILITY ANY AUTO OWNED X SCHEDULED AUTOS ONLY AUTOS HIREDX NON -OWNED AUTOS ONLY AUTOS ONLY 4E89160 4/3/2021 4/3/2022 COMBINED SINGLE LIMIT Ea accident $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE 4K89160 4/3/2021 4/3/2022 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ DED X RETENTION $ n $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N/A PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RECYCLING COLLECTION CENTERS. Certificate holder is additional insured for ptojects performed for them under written contract. CERTIFICATE HOLDER CANCELLATION ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Monticello P.O. Box 1147 AUTHORIZED REPRESENTATIVE Monticello MN 55362 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD City Council Agenda: 04/12/2021 2H. Consideration of approving Special Event Permit allowing use of Ellison Park, West Bridge Park, Pioneer Park, core city public right of way, Community Center Parking Lot and related assistance in coniunction with the annual Riverfest celebration on July 8- 11, 2021. Applicant: Riverfest Committee Prepared by: Meeting Date: ❑ Regular Agenda Item City Clerk 04/12/2021 ® Consent Agenda Item Reviewed by: Approved by: PW Director/City Engineer, Parks City Administrator Superintendent, Finance Director ACTION REQUESTED Motion to approve the Riverfest Special Event Permit application, including City staff assistance and allowance of City parks, contingent on continued site plan and traffic control coordination with Public Works and the Wright County Sheriff's Office and lot closure signage and prior notification in coordination with the Street Superintendent as needed. REFERENCE AND BACKGROUND The City Council is asked to consider approving use of Monticello park facilities and public rights of way, as well as related assistance for the annual Riverfest community festival. This year's events will occur Thursday, July 8 through Sunday, July 11. The Riverfest Committee has provided a full listing of events, including activities at Ellison Park, Pioneer Park, West Bridge Park, East Bridge Park, and the Monticello Community Center. The permit request includes closure and use of the Monticello Community Center parking lot on Saturday evening for the street dance. Public Works staff serves on the Riverfest committee and will be involved with assisting in park preparation, event set-up, and traffic control. The Fire Department will assist with the fireworks show on Friday, July 9. The Riverfest Committee coordinates other needed portable satellites, trash containers, and trash removal. The Committee also works with the Wright County Sheriff's Office for traffic control and security throughout the festival. The Wright County Sheriff's Office has been provided a copy of the permit for review and indicated off-duty deputies, along with several Reserve officers, are scheduled to work Thursday night in the park, the Saturday night dance, the parade, and at activities that take place after the parade in Ellison Park. City Council Agenda: 04/12/2021 The Lions Club provided an insurance certificate naming the city as additional insured for events. The Riverfest Committee is included as an additional insured relating to Riverfest activity premises. The Riverfest committee will be required to submit to City staff a COVID-19 Preparedness Plan prior to the event. The plan will be reviewed and approved by staff. Approval of the permit is contingent on continued coordination with the Public Works Department on site planning and traffic control, as well as coordination with the Wright County Sheriff's Office for traffic and safety assistance. I. Budget Impact: Riverfest fireworks are budgeted out of liquor funds. Insurance costs for the fireworks are included in the City's insurance policies, and the fireworks vendor was required to name the city and school district as an additional insured on their policies as well. There is the potential for a minor loss of revenue for park rental during the dates these activities occur. II. Staff Workload Impact: The Parks and Streets Department staff spend time during the full week prior to the event preparing for the various activities. In addition, one to two days following the festival are spent in clean-up and follow- up details. STAFF RECOMMENDED ACTION City staff recommends approval of the Special Event Permit for Riverfest festival pending review and approval of a COVID-19 Preparedness Plan and necessary coordination with Public Works and the Wright County Sheriff's Office. SUPPORTING DATA A. Application B. COL CITY +7F Mil CITY OF MONTICELLO City Clerk 505 walnut Street, Suite 1 Special Event Permit Monticello, MN 55362 (763) 295-2711 infogci.monticello.mn.us Application Checklist Complete Application Required The review and consideration of an application submitted shall only occur if such application includes all items that are required in support of the application and is deemed complete by the City Clerk's Office. Application Submission Schedule Application, required information, and payment must be submitted no later than 30 working days prior to desired approval date. Application Information Applicants shall note that in addition to a special event permits, any liquor license or permit, sign permits and building permits for tents may also be required and are not included within the special event permit application and approval. Any requested use of City facilities, City staff resources, City equipment, and/or City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council. In addition, events which occur after 10 PM may requires review and approval by the City Council as related to noise ordinances. Please provide clear information in the application regarding these requests. PROPERTY INFORMATION Property Address Various — see attached Property Legal Description Various — see attached Property ID Number PROPERTY OWNER INFORMATION Owner Name City of Monticello and the Monticello School District Owner Address 505 Walnut Street, Suite 1, Monticello MN 55362 (City) and Washington Street, Monticello MN 55362 (Monticello School District) Owner Phone 763.295.2711 (city) and 763.272.2000 (Monticello School District) Owner Email N/A APPLICANT INFORMATION Applicant Name Monticello Riverfest (Kayla Pederson 2021) Applicant Address P.O. Box 1031, Monticello, MN 55362 Applicant Phone 612.501.9066 Applicant Email kaylampederson@gmail.com Name of Event Monticello Riverfest Location/Address of Event Various — See attached Dates & Times of Event July 8, 2021 5:30pm-8:00pm July 9, 2021 7:30pm-10:00pm July 10, 20218:30am-11:30pm July 11, 2021 12:00pm-6:00 pm Complete Application Required The review and consideration of an application submitted shall only occur if such application includes all items that are required in support of the application and is deemed complete by the City Clerk's Office. Application Submission Schedule Application, required information, and payment must be submitted no later than 30 working days prior to desired approval date. Application Information Applicants shall note that in addition to a special event permits, any liquor license or permit, sign permits and building permits for tents may also be required and are not included within the special event permit application and approval. Any requested use of City facilities, City staff resources, City equipment, and/or City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council. In addition, events which occur after 10 PM may requires review and approval by the City Council as related to noise ordinances. Please provide clear information in the application regarding these requests. APPLICANT APPLICATION SUBMITTAL REQUIREMENTS CITY CHECK-IN CHECK A written narrative including: 1. A description of the proposed special event, how it will function on the property, hours and dates of operation, and any other information necessary to fully describe the request; and 2. An explanation of how the proposed special event will meet each of the review criteria specified by code (on reverse), as well as any additional criteria that may apply for the specific use. 3. Any requested use of City facilities, City staff resources, City equipment and City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council A site plan showing all information necessary to accurately depict how the proposed use will function on the site. Information required on the site plan shall include but not be limited to: 1. The location of all existing and proposed structures; 2. Driveways and parking areas; 3. Proposed storage spaces; 4. Natural features such as woodlands, wetlands, shorelines, etc; 5. Proposed number of parking spaces (if applicable). If deemed necessary by the Community Development Department, a survey may be required to be submitted with the application in addition to a site plan. Any event proposing to erect a temporary tent structure is required to obtain a permit from the Monticello Department of Building and Safety and Code Enforcement. Certificate of insurance/liability coverage. Electronic copies of all written narratives and plan sets required above. Application fee: $50 $25 —for non-profit/charitable organization Special Event Review Process • The City Clerk will review all applications. • Applications determined to conform with the approval criteria outlined in Monticello Zoning Code Section 2.4(L)(4)(a) and listed below shall be approved by the Community Development Department with any conditions deemed necessary. A copy of the approved permit shall be provided to the applicant which includes all conditions and comments. • Applications not conforming with the approval criteria outlined in Section 2.4(L)(4)(a) shall be denied by the Community Development Department. • A notice of denial shall be provided to the applicant which includes all identified reasons for denial. 2 Special Event Temporary Use Permit Approval Criteria Approval of a Special Event Permit shall only be granted once the City Clerk has determined the use shall: • Not be detrimental to property or improvements in the surrounding area or to the public health, safety, or general welfare; • Be compatible with the principal uses taking place on the site; • Not have substantial adverse effects or noise impacts on nearby residential neighborhoods; • Not include permanent alterations to the site; • Not maintain temporary signs associated with the use or structure after the activity ends; • Not violate the applicable conditions of approval that apply to a site or use on the site; • Not interfere with the normal operations of any permanent use located on the property; and • Contain sufficient land area to allow the temporary use, structure, or special event to occur, as well as adequate land to accommodate the parking and traffic movement associated with the temporary use, without disturbing environmentally sensitive lands. • Not create an unreasonable risk of significant: 1. Damage to public or private property, beyond normal wear and tear; 2. Injury to persons; 3. Public or private disturbances or nuisances; 4. Unsafe impediments or distractions to, or congestion of, vehicular or pedestrian travel; 5. Additional and impracticable or unduly burdensome police, fire, trash removal, maintenance, or other public services demands; and 6. Other adverse effects upon the public health, safety, or welfare. The special event shall not be of such a nature, size, or duration that the particular location requested cannot reasonably accommodate the event. The special event shall not conflict with another permitted special event at the same location in a manner that will negatively impact the public health, welfare, or safety. Special Event Temporary Use Permit Conditions of Approval In approving the Special Event Permit, the City Clerk's Office is authorized to impose such conditions upon the issuance of the permit as may be necessary to reduce or minimize any potential adverse impacts upon other property in the area, as long as the condition relates to a situation created or aggravated by the proposed special event. The Community Development Department is authorized, where appropriate, to require: 1. Provision of temporary parking facilities, including vehicular access and egress. 2. Control of nuisance factors, such as but not limited to, the prevention of glare or direct illumination of adjacent properties, noise, vibrations, smoke, dust, dirt, odors, gases, and heat. 3. Regulation of temporary buildings, structures and facilities, including placement, height and size, location of equipment and open spaces, including buffer areas and other yards. 4. Provision of sanitary and medical facilities. 5. Provision of solid waste collection and disposal. 6. Provision of security and safety measures. 7. Use of an alternative location or date for the proposed special event. 8. Modification or elimination of certain proposed activities. 9. Regulation of operating hours and days, including limitation of the duration of the special event to a shorter time period than that requested or specified in this subsection. 3 10. Submission of a performance guarantee to ensure that any temporary facilities or structures used for such proposed special event will be removed from the site within a reasonable time following the event and that the property will be restored to its former condition. Duration of Permit A temporary use permit for a special event authorized in accordance with this subsection shall be limited to a maximum duration of 14 days per site per calendar year, unless otherwise specifically authorized by the City Clerk. Property Owner's Statement I am the fee title owner of the described property and I agree to this application. I certify that I am in compliance with all ordinance requirements and conditions regarding other City approval that have been previously granted. (Signature) (Date) Applicant's Statement This application shall be processed in my name and I am the party whom the City should contact regarding the application. I have completed all of the applicable filing requirements and I hereby acknowledge that I have read and fully understand the applicable provisions of the City Ordinances and current policies related to this application and that the documents and information I have submitted are true and correct. (Signature) 5; y4* Pedew" (Date) 3/10/2021 CITY APPROVAL (City Clerk Signature) (Date) (Community Development or Building Dept Signature) (Date) Special Event Permit Approved ❑ Denied ❑ Approval is granted with the following conditions: Internal review checklist (as applicable): Public Works Routing Admin Parks Streets Director Law Enforcement Notification Building Department (Tents) Monticello Community Center Room/Park Reservations Post -Approval Routing/Requirements Applicant Public Works Law Enforcement Notification 4 City Clerk Monticello Community Center Room/Park Reservations Liability Insurance Certificate Received Surrounding Property Owner Notification Complete Monticello Riverfest 2021 Special Event Permit July 8-11, 2021 The 2021 Monticello Riverfest will be a 4 day event starting on Thursday July 8th and continuing through Sunday July 11th. The Riverfest committee is seeking a special event permit from the City of Monticello to host several community events around the city associated with Riverfest. Below is the breakdown of each day and the specific locations where each event will be held. Thursday July 8th: Family Fun Night and Car Show • Location: Pioneer Park • Time: 5:30pm — 8:OOpm • Alcohol: No • Restrooms: Yes, pavilion • Parking: On -street parking and parking lot at Little Mountain Elementary School • Events: o Collector Car Show — cars and trucks will be in the grassy area at the West End of Pioneer Park. Riverfest Staff will direct the collector cars to park in a uniform manner. All vehicles will enter the park at an entrance point that will be pre -determined by the Monticello Park's Department. o Home Depot Kids Building Clinic — Several large tables will be set up West of the pavilion to allow kids to use their carpentry skills to build small wooden projects with the assistance from Home Depot workers. o Food — Sloppy Joes and Hot Dogs will be sold by members of the Riverfest Committee out of the pavilion and at a stand near the car show. Snow cones and root beer floats will also be served. o The Wright County Sheriff's Office will be parking their mobile command post along the East end of the park. o Petting Zoo & Pony Rides — Walton's Hallow will be setting up a small fenced area for pony rides by children. This is supervised and operated by Walton Hallow staff. Hemker Park also will be setting up a small fenced area to house several small farm and exotic animals. Children are allowed to view and pet some of the animals but not allowed in the fence. o Kids Games — Kids play area will on the West side of the pavilion. o KRWC Road Show — employees from KRWC radio will play music and interactive games o Pie Eating contest — Local Community Leaders will take part in a pie eating contest o Temporary Tattoos —The Monticello Rotary candidates will be providing free temporary tattoos to kids in the park. 0 321 Launch Trampoline — Launch pad amusement Ride. Run and operated by 321 staff Friday July 9th: Talent Show and Fireworks • Talent Show: o Location: Monticello High School (covid backup Football Field idea) o Time: 7:30pm — 9:00 pm o Alcohol Involved: No o Restrooms: High School o Parking: High School Parking Lot • Fireworks: o Location: Monticello School Grounds o Time: Dusk o Alcohol Involved: No o Restrooms: NA 0 o Parking: Street and School Parking Lots o Safety: Monticello Fire Department will be on screen during the fireworks Saturday July 10th: 5K, Bean Bag Tourney & Street Dance • 5K: o Location: West Bridge Park o Time: 8:30am —10:00 am o Alcohol involved: No o Restrooms: West Bridge Park o Parking: on -street and West Bridget Park o Safety: Traffic cones will be placed on West River Street at Walnut Street and in the 1300 block of West River Street to alert traffic of runners on the roadway. No road closures. • Bean Bag Tournament: o Location: Ellison Park o Time: 10:OOam-3:30 pm o Alcohol Involved: Yes, served by Lions Club o Restrooms: Ellison Park o Parking: On -street and upper parking lot • Street Dance: 0 2 live bands will be playing from 7:OOpm-11:30 pm and food and beverages will be served o Location: West Parking Lot of the Community Center o Time:5:30am-11:30pm o Alcohol: Yes, served by the Lions Club o Restrooms: Several portable toilets rented for event o Parking: Community Center Parking lot and on -street 7 Sunday July 111h: Worship, Parade, Duck Drop, Coronation, Activities • Worship: o Location: Ellison Park, West end o Time:9:00am o Restrooms: Ellison Park • Parade: o Location: Begin at the intersection of Elm Ave & 3rd Street — travel east on 3td street to walnut — north on Walnut to 6th street, west on 6th street to Minnesota Street — South on Minnesota to 7th Street — east on 7th street to the end of the parade. o Time: 12:OOpm — 2:00 pm o Alcohol: No o Restrooms: Yes, portables on various street corners o Parking: on -street and nearby lots o Garbage: Trash Cans at designated street corners o Safety: Traffic Barricades and cones erected at designated street intersections by the Monticello Public Works department. Traffic direction and control provided in and around the parade by the Wright County Sheriff's Office. 12-18 volunteer parade officials to coordinate parade floats and keep the parade moving. • Ellison Park Activities: o Location: Ellison Park o Time:2:00pm-6:OOpm o Alcohol: Yes, served by the Lions Club o Restrooms: Yes — Ellison park o Parking: On -street and area parking lots — WCSO will assist with security o Activities: ■ Coronation/Citizen of the Year ■ Lions Wellness Van ■ Dinner/Concessions ■ Bingo ■ Music before, during and after coronation ■ Inflatables - Game World inflatables set-up 3 inflatables on the East side of the park for kids to participate in. This is operated and managed by Game World staff. ■ Kids Games - Various kids carnival games are set-up and operated by Riverfest volunteers on the East Side of the park • Duck Race: o Location: Ellison Park - Riverfest Committee drops ducks from the Hwy 25 bridge into the Mississippi River (permit obtained from the WCSO). Riverfest volunteers in boats to coordinate race o Time:3:30pm o Alcohol: No 9 ACOR©CERTIFICATE OF LIABILITY INSURANCE DATE(/22019019 Y) 11/1144/® THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER West Bend Mutual Insurance Company 1900 South 18th Avenue West Bend WI 53095 CONTACT Rep NAME: PHONE(866) 926-4244 AX, No : (262) 365-2200 o Ext A/C No, E-MAIL customercare@wbmi.com ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: West Bend Mutual Insurance Company 15350 INSURED Monticello Lions Club PO BOX 673 Monticello MN 55362 INSURER B: INSURER C : INSURER D: INSURER E: INSURER F: rOVFRAGFS CERTIFICATE NUMBER: CL19111440609 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE AUULSUBR INSD WVD POLICY NUMBER POLICY EFF MM/DDIYYYY POLICY EXP MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE 7 OCCUR DAMAGE TO PREMISES Ea occurrence) 100,000 MED EXP (Any one person) $ Excluded PERSONAL&ADV INJURY $ 1,000,000 A A107246 01/01/2020 01/01/2021 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OPAGG $ 2,000,000 POLICY ❑ JECT PRO ❑ LOC Additional Insured $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N PER OTH- STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑N OFFICER/MEMBER EXCLUDED? / A E.L. EACH ACCIDENT $ (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE S E.L. DISEASE - POLICY LIMIT $ If yes, describe under DESCRIPTION OF OPERATIONS below EACH OCCURRENCE 1,000,000 A LIQUOR LIABILITY Y A107247 01/01/2020 01/01/2021 AGGREGATE LIMIT 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Monticello is recognized as an Additional Insured with regard to Liquor Liability coverage per form NS0280 attached to this policy and with regard to the General Liability when required by written contract per form WB 1890. rFRTIFIr_ATF Holl nFR CANCELLATION @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Monticello ACCORDANCE WITH THE POLICY PROVISIONS. 505 Walnut St AUTHORIZED REPRESENTATIVE Monticello MN 55362-8821 @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD City Council Agenda: 04/12/2021 21. Consideration of adopting Ordinance amending the fee schedule to adjust MCC fees Prepared by: Meeting Date: ❑ Regular Agenda Item City Administrator 04/12/2021 ® Consent Agenda Item Reviewed by: Approved by: Program and Operations Manager City Administrator Motion to adopt Ordinance amending the fee schedule to adjust MCC fees. REFERENCE AND BACKGROUND Historically, the Monticello Community Center has allowed members to freeze their memberships for a limited number of reasons with a fee of $5/month. The fee was listed in the fee schedule in previous years. During the COVID-19 pandemic, the MCC adjusted the policy to allow all members to freeze their membership at no cost while the facility was operating with significant restrictions. As these restrictions have slowly started to relax, staff recommend reinstating the freeze fee. The MCC will continue to allow members to freeze their account without a stated reason during the pandemic, but it will include a monthly fee calculated at 25% of their membership fee. As this fee is not listed on the current fee schedule, council is asked to approve the transition from a flat fee to a percentage of the monthly membership fee and adopt the ordinance to amend the fee schedule to include this fee. 1. Budget Impact: Minimal impact for adopting the ordinance. The implementation of the freeze fee will have a positive impact on the Monticello Community Center's annual budget. 2. Staff Workload Impact: Minimal administrative time to update the ordinance. 3. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approving the Ordinance to amend the fee schedule with the updated MCC fee. SUPPORTING DATA • Draft Ordinance 758 ORDINANCE NO. 758 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 36 - THE 2020 FEE SCHEDULE — BY AMENDING SECTIONS COMMUNITY CENTER THE CITY COUNCIL OF THE CITY OF MONTICELLO ORDAINS: Section 1. The Fee Schedule of the Monticello City Code shall be amended as follows: COMMUNITY CENTER Freeze Membership: 25% Membership Fee/Month Section 2. This Ordinance shall become effective immediately upon its passage and publication according to law. Adopted by the City Council of the City of Monticello this 12th day of April, 2021. CITY OF MONTICELLO Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk VOTING IN FAVOR: VOTING IN OPPOSITION: City Council Agenda: 04/12/2021 2J. Consideration of authorizing HR Green to update the Comprehensive Water System Plan for a total cost of $17,500. Prepared by: Meeting Date: ❑ Regular Agenda Item PW Director/City Engineer 4/12/2021 ® Consent Agenda Item Reviewed by: Approved by: Project Engineer, Utilities City Administrator Superintendent ACTION REQUESTED Motion to authorize HR Green to update the Comprehensive Water System Plan. REFERENCE AND BACKGROUND City staff are requesting authorization to update the City's Comprehensive Water System Plan. The water comp plan will look at the existing water infrastructure investigating any existing fire flow, capacity, or pressure deficiencies within the existing system. The comprehensive plan will also look at the most efficient way to effectively serve the entire township area. This will help prevent the potential that the pipe network is undersized as development continues into new areas. The current plan was completed in 2004 and several system improvements have been made since it was adopted, including a new one -million -gallon reservoir. An updated comprehensive plan will look at the system to identify any existing deficiencies as well as plan for growth of the city. The plan will include: • A water model using the Monticello 2040 Comprehensive Plan land -use and population projections. The model will include all areas within the Monticello Township boundary. • Incorporate findings from the water treatment feasibility study that is currently underway. The feasibility study is expected to be completed in May of 2021. This study will provide a recommendation for the future water treatment plant location which will be the location where water is added into the distribution model which is to be completed as part of this project. • Provide recommendations on size and location of trunk mains and provide a GIS layer to include into our GIS system. • Develop a Capital Improvement Plan for the water systems that accounts for growth and replacement of aging infrastructure. City Council Agenda: 04/12/2021 • Provide recommendations for potential updates to the water trunk fee policy. • Coordinate with Northland Securities, Inc. with their rate study efforts. A request for proposals was posted on the City and League of MN Cities websites, and five proposals were received. The proposals and prices received ranged between $17,500, and $42,570 which are as follows: • HR Green - $17,500 • Bolton and Menk, Inc. - $42,570 • WSB - $24,983 • AE2S - $35,000 • SEH - $29,700 City staff reviewed the proposals and recommend the City award the project to HR Green for $17,500. Staff felt that their project approach and modeling experience paired with the project cost best aligned with the city needs to update the comprehensive plan. Following the comprehensive water system plan we will work with the cities financial consultant Northland Securities to conduct a rate analysis to determine options for funding the improvements recommended in the plan. The modeling software that will be utilized for this project is widely used and could be utilized by other engineering firms either providing services to the city of for private developers and these models will become property of the city at the completion of the project. 1. Budget Impact: The project is to be funded from the Community Energy Transition (CET) grant the City received. 2. Staff Workload Impact: Extensive staff time will be spent reviewing draft plan submittals. 3. Comprehensive Plan Impact: This plan aligns with the sustainability theme identified in the comprehensive plan. STAFF RECOMMENDED ACTION City staff recommends approval of the contract with HR Green. SUPPORTING DATA A. Request for Proposals B. HR Green Submittal ACITY OF l%llC ff C REQUEST FOR PROPOSALS FOR PROFESSIONAL ENGINEERING SERVICES SECTION I: GENERAL INFORMATION Contract Administration All persons or firms who download this RFP are requested to register their name and email address by sending an email to matt.leonardnci.monticello.mn.us. Any revisions or corrections to this RFP, after it has been advertised, will be communicated to those registered RFP holders. Failure to register your contact information is at your own risk. A proposal will not be considered if it fails to include all requested information as detailed in this original RFP and any subsequent modifications. Acceptance of Proposal Contents The contents of this RFP will be included as part of the contractual obligations if a contract ensues. All information in the proposal is subject to disclosure under the provisions of Minnesota Statutes Chapter 13 — Minnesota Government Data Practices Act. PROJECT OVERVIEW The City of Monticello intends to retain a professional consulting firm to provide professional engineering services needed to update the city's Comprehensive Water System Plan. The current Water System Plan was completed in 2004. System improvements have been made since this study, some of which include a 1 MG storage tower and other items with developments have also been completed. SECTION 2: OVERALL SCOPE OF SERVICES The services required of the Consultant are anticipated to be provided beginning in April 2021 with updated an updated plan anticipated to be complete by July of 2021. The following are general work tasks and deliverables that shall be included in the Consultant's scope: 1. Assess the existing water system and previously completed studies. 2. Utilizing the Monticello 2040 Comprehensive Plan land -use and population projections develop a create an updated water model. Water modeling effort to include some calibration effort to ensure the accuracy of the model. Water plan to look at the entire area within the Monticello Township boundary with a more detailed analysis of areas within the current Monticello Orderly Annexation Area. Request for Proposals Water Comprehensive Plan Update -------------------------- Page2of5 3. Incorporate finding from water treatment feasibility study currently underway into final report summary. 4. Provide recommendations for size and locations of future trunk lines. Provide map layer of future trunk lines to enter into our GIS system. 5. Develop a Capital Improvement Plan for the water system that accounts for growth as identified in the comprehensive plan as well as recommended replacement of existing infrastructure primarily using industry standards for typical life -expectancy of watermain pipe types. 6. Provide a recommendation for updates to the cities water trunk fee policy. 7. Provide capital and system costs to Northland Securities, Inc., who will be assisting the city in a rate analysis for the utilities. 8. All above scope deliverables shall be provided in electronic form. The City will provide all available record drawings and mapping information to the selected consultant. SECTION 3: PROPOSALS The proposal shall contain the type of information summarized below. Additional information is allowable as long as it is directly relevant to the proposed project. Proposal Format The submittal should follow the Table of Contents listed below: 1. General Information 2. Project Understanding 3. Project Approach 4. Proposed Project Team and Experience 5. Schedule 6. Any Additional Information as Needed 7. Total Consultant Cost 8. Insurance Certificate A brief description of each section is included below. General Information General information and a brief history of the Consultant's firm. Include similar information on key subconsultants, if any, proposed for the project. 2. Project Understanding A summary of the Consultant's understanding of the work. 3. Project Approach Provide specific approaches, methods, and assumptions that will be utilized to accomplish the development of this project, including each work phase. Request for Proposals Water Comprehensive Plan Update -------------------------- Page 3 of 5 4. Proposed Project Team and Experience ■ Identify the key project team members and describe their specific roles on the project. Include key team members from sub -consultant firms if any. ■ Describe relevant experience and provide information on at least three (3) reference projects completed in the last five (5) years. Provide personal references and contact information. ■ Include one-page resumes only for key members of the project team, including field personnel. ■ Include specific descriptions of proposed team members' roles on reference projects. Provide a contact name and information for each of the work items. 5. Schedule A proposed schedule from project initiation to final completion. The schedule should include a listing of key tasks within each phase, key milestones and approximate dates, and deliverables. 6. Additional Information Include any other information that is believed to be pertinent, but not specifically requested elsewhere in this RFP. 7. Total Consultant Cost The consultant cost should be separated out as follows: a. Proposed costs for each scope of work for the project as listed in Section 2. b. Hourly rates for all consultant employees who are expected to work on this project. These rates shall be the agreed upon costs for any additional services requested by the City, above what is detailed in the scope of this RFP. c. Reimbursable costs including detail of service or item and applicable charge per unit. d. Not to Exceed cost for the project. Proposals that do not include a `Not to Exceed' cost will be disregarded with no further consideration. It is the responsibility of the proposing firm to accurately predict the amount of time that they will need to spend on all phases of the project. 8. Insurance Certificate Indicate ability to provide all necessary insurance certificates. SECTION 4: CONSULTANT SELECTION Proposals will be reviewed and evaluated by a team of City staff on the basis of the following criteria: Request for Proposals Water Comprehensive Plan Update -------------------------- Page4of5 1. Consulting firm and key project staff experience with similar projects to this. In addition to understanding technical issues and having sound technical/ engineering expertise. 2. Proven track record in successfully completing similar projects on time and within budget. Successful experience of both the firm itself and the individual team members will be considered. 3. Proposed approach to completing the project. 4. Proposed consultant cost Following review of the Proposals the City may ask Consultants to make a presentation to City representatives, staff will select a Consultant to negotiate a contract as follows: 1. If, for any reason, a firm is not able to commence the services in that firm's Proposal within 30 days of the award, the City reserves the right to contract with another qualified firm. 2. The City shall not be liable for any expenses incurred by the Consultant prior to the signing of a contract including, but not limited to, the Proposal preparation, attendance at interviews, or final contract negotiations. 3. The Proposal must be signed in ink by an official authorized to bind the Consultant to its provisions that will be included as part of an eventual contract. The Proposal must include a statement as to the period during which the Proposal remains valid. This period must be at least 90 days from the date of the submittal. 4. The City reserves the right to reject any and all Proposals submittals or to request additional information from any or all of the proposing firms. SECTION 5: CONTRACT TERMS AND CONDITIONS Upon selection of a Consultant, an Agreement or Contract for Services, attached to this RFP, shall be entered into by the City and the Consultant. It is expected that the contract will provide for compensation for actual work completed on a not to exceed basis, and the following conditions: 1. Deletions of specific itemized work tasks will be at the discretion of the City. Payment or reimbursement shall be made based on tasks that have been satisfactorily completed. Billing that exceeds the not to exceed amount will not be compensated unless a contract extension has been approved in advance by the City. 2. The City shall retain ownership of all documents, plans, maps, reports and data prepared under this proposal. In addition to being provided hard copy and digital documents throughout the project. 3. If, for any reason, the Consultant is unable to fulfill the obligations under the contract in a timely and proper manner, the City shall reserve the right to terminate the contract by written notice. In this event, the firm shall be entitled to just and equitable compensation for any satisfactory completed work tasks, as determined by the City Engineer. Request for Proposals Water Comprehensive Plan Update -------------------------- Page 5 of 5 4. The Consultant shall not assign or transfer any interest in the contract without prior written consent of the City. 5. The Consultant shall maintain comprehensive general liability insurance in accordance with Section 466.04 of the Minnesota Statutes. 6. The Consultant shall defend, indemnify and hold harmless the City of Monticello, its officials, employees and agents, from any and all claims, causes of action, lawsuits, damages, losses or expenses, including attorney fees, arising out of or resulting from the Consultant's (including its officials, agents, subconsultants or employees) performance of the duties required under the contract, provided that any such claim, damages, loss or expense is attributable to bodily injury, sickness, diseases or death or injury to or destruction of property including the loss of use resulting therefrom and is caused in whole or in part by any negligent act or omission or willful misconduct of Consultant. 7. The Consultant contract shall be governed by the laws of the State of Minnesota. 8. Project summaries shall be submitted with each invoice during the course of the project. Each summary shall detail the amount billed to date, work items that need to be completed, the estimated costs to complete these tasks and the projected timeline for the completion of the project. Invoices submitted to the City shall include a detailed breakdown of times, personnel, mileage, etc. chargeable for that period. SECTION 6: CONCLUSION AND SUBMITTAL Any requests for additional information that may be needed for the preparation of the proposal should be directed via email to Matt Leonard at matt.leonardkci.monticello.mn.us. All questions must be received before 4:30 pm, March 26, 2021. No responses will be provided for questions received after that time. Please provide one electronic (pdo copy of the Proposal for the evaluation process. Proposals will be accepted until 11:30 a.m. on April 2, 2021. Attachments: Additional reference material to be provided to registered applicants. April 2, 2021 Matt Leonard, PE Public Works Director/City Engineer City of Monticello 505 Walnut Street Monticello, MN 55362 Re: Proposal for Professional Engineering Services for Comprehensive Water System Plan Update Dear Mr. Leonard: Thank you for giving HR Green the opportunity to submit our proposal to assist the City of Monticello with updating your Water Comprehensive Plan. We have thoroughly enjoyed assisting you with projects in the past including the recent wastewater feasibility study and successful DEED Community Energy Transition grant application. We look forward to continuing this close working relationship and assisting you, your staff and council with this and other engineering and construction projects with helping the City of Monticello to grow and prosper! HR Green has been assisting Cities like Monticello for over 100 years in this region including completing countless water comprehensive plans and facility plans throughout Minnesota and the Midwest. We have assembled one of the most experienced team of water experts in Minnesota and believe we are best qualified to assist the City of Monticello with this project for the following reasons: ► Our 500+ employees include one of the largest groups of water systems experts in Minnesota, including our highly experienced team leaders and WTP operators proposed for this project. ► Have completed countless identical water comprehensive plans and facility plans throughout Minnesota and the Midwest. ► Experienced water modeling experience. ► Top grant writers in Minnesota — This is critical because one of the primary purposes of any comprehensive plan is that DEED and PFA requires that you complete one to determine the size of grant we should apply for. Once approved, your proposed water systems upgrades and expansions would be eligible to obtain up to 100% grants to fund the design and construction of these improvement projects. The project team members shown in our proposal have worked with you and your staff in the past to deliver successful projects and grants with similar complexity and have the expertise to deliver this project. Mark Hardie, PE will be the lead Project Manager and utilize staff who are familiar with the goals of your community. He has completed numerous identical water comprehensive plans over his 25 years of water engineering. In addition, Tim Korby, PE will also be assisting the team with all aspects of this project including writing the grant applications to fund any proposed water main extensions and WTP upgrades that are recommended within the conclusions of the final report. Tim has completed over 15 water comprehensive plans and facility plans throughout Minnesota including ones for Eagan, Apple Valley, Chaska, Chanhassen, and Hastings. We have reviewed our current workload and verified that our team does have the availability to complete this project within the schedule shown in the RFP. HRGreen® Comprehensive Water System Plan Update City of Monticello, MN Page 1 The need to plan for your growing community is critical, and the water facilities and WTP must have capacity and be flexible and expandable to change as development occurs and changes. Detailed planning and investment now will allow for efficiency in the future and provide a forward-looking system with a long life to serve the current and future service areas. Thank you for the privilege of working for the City of Monticello in the past and the opportunity to submit our proposal and for your review and consideration. If you should have any questions, please feel free to call me at 612-655-9878 or email at tkorby@hrgreen.com. Sincerely, HR Green, Inc. Timothy E, Korby, PE Regional Director GENERAL INFORMATION Established in 1913, HR Green, Inc. is employee owned. We collaborate across geographies and markets to provide the engineering, technical, and management solutions that connect and shape communities and are driven by the commitment of our clients. 500 Employees If# Strong 100+ WATER PROFESSIONAL S 20+ IN-HOUSE STRUCTURAL, ELECTRICAL & MECHANICAL For more than a century, HR Green has been dedicated to providing the services that our clients need to achieve success. PROJECT UNDERSTANDING Monticello is a growing city along the Mississippi River with a population of approximately 14,000. The City is currently developing their 2040 Vision and Comprehensive planning documents and anticipates growth throughout the City. The objective of the Water System Plan updates are to compare the Monticello 2040 Comprehensive and Vision planning projections to determine what water main extensions and upgrades are required to serve the new and growing service areas. Additionally, this plan will review the Water Treatment Plant Study that is currently being prepared and evaluate the possible locations being considered for the new treatment facility. Modifying the entry point into the distribution from several locations via wells to a single point from a water treatment facility can have significant impacts on the flow characteristics of the distribution system. The City of Monticello currently has five (5) wells serving the community. In 2018, the City pumped approximately 562 million gallons into the system which is equivalent to approximately 1.54 million gallons per day (MGD) or 1,070 gallons per minute (gpm). Chlorine, fluoride, and a polyphosphate for iron and manganese sequestering is added at each well. The City currently has 2,560,000 gallons of storage consisting of and approximately 760,000 of ground storage and 1,800,000 gallons of elevated storage. HRGreen. Comprehensive Water System Plan Update I City of Monticello, MN Page 2 The distribution system has miles of cast and ductile iron water main ranging from 4" to 24" and one booster pump station The city has been approached about multiple developments in the southeast area and have started preliminarily evaluating potential growth in this area. The City's Comprehensive Water System Plan needs to be updated to evaluate these potential developments and other areas of potential growth for the city. PROJECT APPROACH The City of Monticello is interested in retaining a firm to develop an update to their Water System Plan. The last Water System Plan was developed in the 2004. The proposed Water System Plan shall evaluate the City's current and future (over the next 20 years) water demands and capital needs, but have an emphasis on the maintenance and capital improvements needed to maintain the current water system. This work will include assessing the existing water system and previously completed studies. Utilizing the Monticello 2040 Comprehensive Plan land -use and population projections, HR Green will update the current water model. Using the City's top 10 to 15 largest water users, HR Green will input the highest users in the model at the point of use to accurately represent the majority of the water demand. The remaining system demands will be spread evenly throughout the system. City staff and HR Green will work together to identify locations for additional hydrant flow and pressure testing. City staff and HR Green personnel will conduct hydrant testing in the system. Using the existing and additional hydrant flow test data, HR Green will calibrate the water distributing system model. This calibration will be especially important due to an additional elevated tower that has been added to the system since the last model update. Using the calibrated model, land use, and projected water demands accounting for future expansion/ growth objectives, HR Green will develop a model that will illustrate both near and long-term needs of the system. This work will include evaluation of the hydraulic requirements for feeding the Monticello Township boundary with a more detailed analysis of the current Monticello Orderly Annexation Area. Recommendations for size and location of future transmission mains (trunk lines) including proposed GIS coordinates will be provided Cost and other information regarding the trunk lines will be forwarded to Northland Securities, Inc who will be assisting the City in a water rate analysis. This evaluation will also consider how the distribution system will perform if all water is pumped from a centralized water treatment plant. Any shortcomings of the distribution system will be identified and a prioritized list of improvements along with planning -level opinion of costs will be provided. PROPOSED SCOPE OF SERVICES TASK 1 — PROJECT MANAGEMENT TASK 1.1 — PROJECT MANAGEMENT 1. The team will work with the City to develop: • Project work plan including the schedule of deliverables and meetings. • Outline participants, contacts, and communication procedures. • Budget updates and invoicing procedures. • Discuss standards and expectations required to complete the deliverables. 2. The team will provide ongoing quality assurance and quality control. QA/QC includes using internal staff peer reviews ahead of deliverables. 3. Provide ongoing project management including directing team, coordination of information and deliverables, as well as tracking and meeting schedule. TASK 1.2 — PROJECT MEETINGS 1. Kick-off Meeting, Meeting No. 1 • Prepare for and attend a kick-off meeting (following applicable requirements for social distancing and mask wearing) with the City as well as visiting any key development areas or challenging areas in the current and future distribution system. • Provide a detailed agenda to guide the discussion. • Review the scope of required services, schedule with critical dates / milestones / deliverables, key project stakeholders, communication plan, with the entire project team. • Review staff expectations and brainstorm ideas to meet all project goals. Work with staff to gather any additional background data that has not already been provided. Use the detailed meeting minutes as a memorandum defining all items discussed during the HRGreen® Comprehensive Water System Plan Update I City of Monticello, MN Page 3 kick-off meeting to serve as a guide throughout the project. Provide to team to review, edit and accept. 2. Progress Meeting. • Facilitate a progress meeting to discuss the preliminary findings of the distribution system analyses and recommendations for improvements. • The deliverables and agenda for this meeting will mostly include summary tables and figures of the distribution system from the water model. After this meeting the report preparation will begin. • Update direction of project, goals, schedule, and deliverable expectations as required. • Detailed meeting minutes will be used to keep the entire team informed of discussion and progress status and goals. • This meeting location and method will be determined based on actual needs and restrictions at the time. Zoom meeting can be conducted but an on-site meeting will be budgeted. TASK 2 — PRELIMINARY PLANNING — ANALYSIS TASK 2.1 — DISTRIBUTION SYSTEM ANALYSIS 1. Review existing mapping and atlases of water system • Review the 2004 Comprehensive Water System Plan • Review system improvements and studies completed since the plan was completed including: • 1 MG Elevated Tower • Various water main upgrades and extensions. It is assumed this information will be gathered and summarized by the City and provided to HR Green • Review studies for specific future developments • Review 2040 Comprehensive Plan land -use and population projections • Meet with City to discuss proposed development and areas of concern in existing water system. 2. Perform capacity analysis for proposed development to include: • All areas within the Monticello Township boundary • Refined areas within the current Monticello Orderly Annexation Area. 3. Hydraulic Analysis • Develop and calibrate a complete water distribution system model using WaterGEMS from the GIS database and elevations provided by the City. • HR Green will use the total system average and peak day demand data and also a record of the top 10 highest demands, with respective flows during the peak day, as available. Using this information, HR Green will input the highest users in the model at the point of use. The remaining system demands for residential and commercial customers will be distributed evenly throughout the City. • HR Green will work together with the City staff to identify locations for additional fire hydrant flow and pressure testing as required to calibrate the water model. The City will gather additional hydrant flow and pressure test data at the sites identified. HR Green will provide field personnel to assist the City with the hydrant flow tests. It is assumed that approximately 10 man-hours will be assigned to this task. • Using the existing and any additional hydrant flow test data, HR Green will calibrate the water distribution system model. HR Green will input the hydrant flows and pressures and pumping flows and pressures into the computer model and adjust the model parameters so that the model is calibrated to match the measured conditions as closely as feasible. • Using the City's population projections and land use information from the 2040 Comprehensive Plan, develop a population and corresponding water demand projection for the next 5 and 20 year planning periods (2026 and 2041). Include projected average day, peak day and peak hour demands. • Using the calibrated water distribution system model, land use, and projected water demands accounting for future projected expansion/ growth objectives, develop a water distribution system model for 5 and 20 years in the future. • Identify the shortcomings in the existing water distribution system from the calibrated water distribution system model for each planning period and provide recommendations for improvements. The City's minimum service pressure standard for normal operating conditions is 40 pounds per square inch (psi) at the point of service. Use the fire flow guidelines from the Insurance Services Office to determine system fire flow needs. Program and execute a series of fire flow model scenarios, HRGreen® Comprehensive Water System Plan Update I City of Monticello, MN Page 4 for existing conditions and future scenarios identified above, assuming fire flows at various locations throughout the system. Locations will be geographically distributed to sufficiently evaluate all areas of the system and selected in collaboration with City staff. Perform transient evaluation for large transmission mains and critical distribution mains. Compare results with required fire flows at each location, respectively, and identify any deficiencies. Provide a database listing of the pipe segments with the following information during peak hour demands: • Pressure • Flow velocities • Headloss per 100 feet of pipe • Pressure drop relative to static system pressure • Fire flow • Provide the locations, limits, sizes, priority, and planning -level opinion of costs for the recommended improvements and discussed at the progress meeting. Task 2 Deliverables ► GIS Map with existing deficiencies and proposed new mains. ► Table of potential improvement alternatives for new or existing mains and opinion of capital costs for further evaluation. TASK 3 — FINAL PLAN PREPARATION TASK 3.1 — REVIEW MEETING NO. 2 1. Conduct a conference call review meeting to discuss the preliminary results of the hydraulic model analysis including recommended improvements. TASK 3.2 — COMPREHENSIVE WATER SYSTEM PLAN 1. Prepare the comprehensive planning document to include: • City feedback on first set of preliminary deliverables and meeting notes. • Discussion of demand analysis based on 2040 planning period. • Pressure and fire flow contour maps of calibrated model during average day and peak hour conditions for the 5- and 20 -year planning periods (total of four (4) contour maps). • Infrastructure sizing recommendations. • Planning level route layouts. • Assist the City in developing a Capital Improvement Plan (prioritized list of improvements) for the distribution system to accommodate growth projections as outlined in the 2040 comprehensive plan. • Submit draft plan to City for review. • Coordinate with the cities financial consultant, Northland Securities, to develop a utility rate study. • Complete plan with City's comments and final documentation for final approval of City Council. Task 3 Deliverables ► Draft Comprehensive Water System Plan ► Final Comprehensive Water System Plan ► Draft CIP Plan (prioritized list of improvements) and associated coordination for Trunk fee and Rate study TASK 3.3 — FINAL PLANNING COORDINATION Assist the City in developing a Capital Improvement Plan for the Water Distribution System to accommodate growth projections as outlined in the comprehensive plan. Additionally, provide conceptual distribution system improvements required for a centralized WTP. 2. Review and assist the City with amending as necessary the Water Trunk Fee Policy consistent with their model. 3. Coordinate with the cities financial consultant, Northland Securities, to develop a utility rate study. TASK 4 — SUPPLEMENTAL SERVICES Supplemental services not included in the proposal can be provided by HR Green under separate agreement, if desired. The following items are not included as part of this proposal: • Conversion of model output to ArcMap files are not included. • Conduct an extended period simulation of the current and future distribution system model design conditions to evaluate the potential water quality impacts due to changes in overall water system demand. • Funding applications to federal, state, and local agencies. • Meetings with federal, state, and local agencies. HRGreen® Comprehensive Water System Plan Update I City of Monticello, MN Page 5 REFERENCES This work will be completed by HR Green staff from our local St. Paul office. Resumes, Experience and our Insurance Information are included as an attachment to this proposal. References are as follows: ► David Wagner, Assistant Manager - St. Paul Regional Water - 651.266.6270 ► Derek Wolf, Public Works Superintendent - City of Carlton, MN - 218.721.2962 ► Jay Sockness, Former Plant Manager - Metropolitan Council Environmental Services - 651.602.1517 ► Dennis Wood, Chairman - Shorewood Park Sanitary District - 612.723.3362 ► Ralph Pukula, Director of Public Works - Village of Lemont, IL - 630.257.2532 ► Brett Runge, City Engineer - City of Huron, SD - 605.353.8510 PROJECT SCHEDULE We do not anticipate any difficulty meeting the City's proposed schedule for this project. Our team is poised to begin work upon Notice -to -Proceed and has the staff availability and previous experience to meet the targeted report due date of June 30, 2021. Please refer to the chart below for a detailed proposed project schedule. TOTAL CONSULTANT COST We propose to complete our scope of services for the Comprehensive Water System Plan Updates for a Not to Exceed cost of $17,500. Please see attached Work Breakdown section for a more detailed breakdown of our fee. Notice to Proceed and Kickoff / Site Meeting Review 2040 Planning, Project Flows and Loads Assess Existing System and Studies Update Water "Model" and Add New Areas Analyze Water System - Draft Improvements Prepare Prioritized List of Improvements Review Preliminary Findings and Costs with City Prepare Water Plan Report / Recs Submit Draft to City for Review Assist with CIP, Trunk Fee Update and Rate Study Update Reports per Comments 0 HRGreen Comprehensive Water System Plan Update City of Monticello, MN 30% 060% • =s0% Page 6 RELATED PROJECT EXPERIENCE .............................. HR Green understands that this update will act as the " City's road map for it's water infrastructure well into the Comprehensive Water Plan Eagan, MN 65,379 future. The updates need to reflect the City's plan and Comprehensive Water Plan Apple Valley, MN 52,889 intention for future growth and provide a roadmap that Comprehensive Water Plan Chanhassen, MN 25,657 integrates a sustainable system over time. Comprehensive Water Plan Chaska, MN 26,371 Aside from high quality deliverables, our focus is on Comprehensive Water Plan Hastings, MN 22,738 communication—what is the City really hoping to achieve Comprehensive Water Plan Carlton, MN 1,098 long-term. We will work with the City staff to determine Twin Lakes detailed project goals upfront, and will maintain consistent Comprehensive Water Plan Township, MN 2,174 and concise communication throughout the duration of the Comprehensive Water Plan Red Lake Falls, MN 1,372 project to assure the City's expectations are being met. Comprehensive Water Plan Rutledge, MN 217 HR Green's team has a broad base of expertise and Comprehensive Water Plan Jenkins, MN 417 experience in water modeling across the Upper Midwest. Comprehensive Water Plan Hudson, MN 908 The table to the right and following case studies Water Master Plan McHenry, IL 27,010 summarize relevant HR Green and staff experience within the last ten years that compare to the requirements of the Water Needs Analysis Marengo, IL 7,648 Comprehensive Water System Plan. Most of these projects Water System Model Mundelein, IL 31,395 utilized WaterGEMS modeling software. Water system Model Lemont, IL 17,023 Water Master Plan Oswego, IL 30,856 Water Distribution System Master Plan Anamosa, IA 5,541 Water Distribution System Model Iowa City, IA 68,051 Comprehensive Water Plan, Hydraulic Fort Madison, IA 11,045 Model, Water System Improvements Water System Master Plan Antioch, IL 14,488 Water Distribution System Model Nevada, IL 6,800 Water System Model Rock Island Arsenal, IL <5,000 Water Model Huron, SD 12,706 Water System Study Troy, MO 10,564 .............................................................. Water System Model Pasadena, TX 149,661 WATER COMPREHENSIVE PLANS / CITIES OF Water System Model Cleveland, TX 7,699 APPLE VALLEY, MN, CHANHASSEN, MN, CHASKA, Water system Master Plan Iowa City, IA 32,000 MN AND HASTINGS, MN (COMPLETED BY TIM AT Water System Master Plan Tiffin, IA 3,000 ANOTHER FIRM) The engineering team was hired by these cities to complete their City Water Comprehensive water model and subsequent plan. These plans were completed to help the Cities develop their CIP programs for the 20 -year design period. To help prioritize and define projects, we evaluated the entire existing water distribution system for each city and studied the effects of future development. The water system models were based on GIS information we had previously gathered for the Cities. The models were used to evaluate various scenarios: available fire flow under static hydraulic conditions, average day demand, maximum day demand, and water age under extended period simulations for both the existing and future systems. The resulting data was presented to the Cities in report which allowed them to assess their current systems, plan for maintenance and system upgrades, and prepare for future development. HRGreen Comprehensive Water System Plan Update City of Monticello, MN Page 7 WATER MASTER PLAN / CITY OF MCHENRY, IL As the City Engineer for McHenry, HR Green has been helping the City develop their CIP program since 2006. To help prioritize and define projects, we evaluated the entire existing water distribution system for the City and studied the effects of future development. The existing water system consisted of 4 elevated water storage tanks, 8 active wells, 2 inactive backup wells, and 1 booster pump. The water system model, created in WaterGEMS V8, was based on GIS information we had previously gathered for the City. The model was used to evaluate various scenarios: available fire flow under static hydraulic conditions, average day demand, maximum day demand, and water age under extended period simulations for both the existing and future systems. The resulting data was presented to the City in report which will allow the City to assess their current system, plan for maintenance and system upgrades, and prepare for future development. WATER SYSTEM MODEL / VILLAGE OF MUNDELEIN, IL The Village of Mundelein wanted to update their existing water model, analyze the existing system and the future system based on the Village's expansion plan, and analyze their water emergency preparedness plan. The existing water system consisted of 3 pressure zones, 4 elevated tanks, 3 water supply pump stations, 1 booster station, and 2 emergency wells. Based on the modeling, HR Green identified improvements for the Village's water distribution system. The improvements were prioritized based on need and overall importance to the .................................................................................................. system functionality. In addition, an opinion of probable cost has been determined for each improvement. This list of prioritized improvements can be used by the Village to determine future projects or added to respective street replacement projects when applicable. WATER SYSTEM MODEL / CITY OF HURON, SD The City of Huron desired to perform an analysis of their water distribution system to meet current system needs and system needs through a 20 -year planning period. The work was performed by collecting existing and performing analysis of the City's water distribution system using a WaterGEMS hydraulic model. The analysis provided recommendations for potential water system expansion and upgrades. HR Green worked with City staff to update the existing model with new mains that have been added to the system in recent years. Field testing was performed to obtain actual flows and pressures and this information was entered into the model for recalibration. Based on modeling, HR Green identified improvements to serve Vantage Business Park as well as other proposed improvements to serve the new developments on the east portion of the distribution system. Current and future flows in the system were modeled to identify bottlenecks and other problem areas. WATER SYSTEM NEEDS ANALYSIS / VILLAGE OF LEMONT, IL HRGreen® The Village of Lemont wanted to create a water model for their distribution system in order to analyze the existing and future system based on the Village's expansion plan. The water system consists of 1 pressure zone, 3 storage tanks, 4 deep wells, and 1 shallow well. HR Green was contracted to create the water model and analyze the existing and future system. The study included coordination with the Village to obtain necessary information on the water system and their expansion plan. HR Green created the water model and performed hydrant flow testing in order to calibrate the water model. HR Green projected the future water demands based on the Village's expansion plan in order to analyze the current water supply for the future demands. Comprehensive Water System Plan Update I City of Monticello, MN Page 8 PROJECTTEAM............................................................................................0 Resources to Meet the City of Monticello's Needs The HR Green team blends technical skills and significant recent similar experience working together as a team. We believe this team is structured to deliver the best value and quality to the City. Resumes are provided. H. - 0 ► Tim Korby, PE igo"-----��iuo Public Works Director / City Engineer Matt Leonard, PE ► Mark Hardie, PE ► Andrew Marsh, PE ► Andy Lemke, PE ► Jim Sadler Lead Water System Field Services Modeler ► Mike Liska, GISP ► Adam Salo, PE GIS Lead Project Engineer GREAT TEAM. RIGHT SOLUTIONS....................................................................................... 0 +Andrew 100 +Mark has been the Tim was the grant is the practice Comprehensive Project Manager writer for the eaer for all drinking Water System Plans for numerous Water recently awarded water projects and System Studies funds to the City. Principal with the firm. where he performed nu has completed He will be responsible 800 identical tasks to numerous for conducting a what Monticello is water system complete QA/QC requesting in their comprehensive review of the project GIS Databases Scope of Work. I plans in Minnesota. deliverables. HRGreenm Comprehensive Water System Plan Update I City of Monticello, MN Page 9 EXPERIENCE 40 Years EDUCATION BS, Civil Engineering, University of Minnesota REGISTRATION / LICENSE Professional Engineer, MN, Tim Korby, PE Client Services Manager / Funding Lead Tim is a highly experienced civil engineer that has worked for various clients throughout Minnesota and Wisconsin. As a result of his municipal experience, he knows and understands a community's engineering needs and unique problems. These include expansion of urban infrastructure to meet development needs, municipal surveying, planning and development issues, intense maintenance practices for municipal improvements, and development of parks, trails, and similar amenities during the developing years. He also has expertise in traffic and transportation issues ranging from addressing neighborhood traffic studies to local roadway design projects, environmental projects including solving neighborhood drainage problems, preserving wetlands, designing wastewater and water treatment plants, well head and ground water protection, stormwater pond design, and design and construction of Municipal State Aid roadways. This gives him a unique insight into how suburban communities must balance all of these issues. He has been involved with communities facing both rapid development and redevelopment needs. 25830, 1996 Tim's experience includes municipal utilities, airports, transportation and roadways design, Professional Engineer, WI, curb and gutter design, stormwater management, environmental projects, design and 30900, 1995 construction, development review, funding and financing, and management assistance. He has extensive design and construction experience that has helped him worked closely with Professional Engineer, MI, several communities assisting them with their administration duties and understanding of 6201044629, 1998 operation and maintenance of municipal public works facilities and perspective on how a city operates. OTHER FIRM EXPERIENCE Water Comprehensive Plans and Facility Plans — Various Cities, MN — Project Engineer / Principal Tim has completed numerous water system comprehensive plans which included an analysis and modeling of their existing and proposed water distribution system, wells and WTP's. A partial list of plans completed in Minnesota includes Eagan, Apple Valley, Chaska, Hasting, Chanhassen, Sturgeon Lake, Carlton, Jenkins, and Red Lake Falls. Water Treatment Plant, Water Tower and City Wide Water Distribution System — Sturgeon Lake, MN — Project Principal/Funding Specialist The project included the design and construction of a new 0.1 mgd gravity filter water treatment plant, two new wells, and 10 miles of water distribution pipe. Tim was responsible for overseeing engineering team, budget, schedule and quality control. Tim also was also in charge of funding applications, which ultimately secured a 75% grant to fund the water treatment plant project. Water Treatment Plant — Carlton, MN — Project Principal/Funding Specialist The project included the design and construction of a new 0.5 mgd gravity filter water treatment plant, new well, 5 miles of water distribution pipe, and meter station. Tim was responsible for overseeing engineering team, budget, schedule and quality control. Tim also was also in charge of funding applications, which ultimately secured a 70% grant to fund the water treatment plant project. HRGreen® Comprehensive Water System Plan Update I City of Monticello, MN Page 10 EXPERIENCE 28 Years EDUCATION Mark Hardie, PE Project Manager Mark's experience encompasses project management, design and construction administration. Mark specializes in the analytical evaluation of existing water and wastewater facilities to determine viable methods of correcting system deficiencies and meeting applicable requirements. Mark has considerable experience with water studies which has included water supply, treatment, and distribution systems. He has been involved in all phases from early concept alternative evaluation all the way through construction. He is committed to client involvement in the project development process, always seeking his clients' satisfaction with improvements to their facilities. Mark is also the Operations Manager for the Water Business Line and is directly involved in project reviews across the company. MS, Civil Engineering, SELECTED PROJECT EXPERIENCE South Dakota State University Water System Needs Analysis — Lemont, IL — Project Manager BS, Civil Engineering, HR Green, Inc (HR Green) was contracted by the Village of Lemont (City) to create an South Dakota State existing water model using WaterGEMS. HR Green completed fire hydrant testing in order University to calibrate the new model. The water model was used to evaluate the Villages storage REGISTRATION / capacity and water supply for existing and proposed future conditions based on the City's LICENSE comprehensive expansion plan. HR Green provided recommendations for future work based on the model analysis of the City's water system. Professional Engineer, MN, pWater System Needs Analysis — City of LaSalle, IL — Project Manager 26665, 1999 The City of LaSalle hired HR Green to complete a water system needs study. This study is Professional Engineer - intended to be a broad assessment of the City's existing water system components such as Civil, IA, 14057, 1997 the well field, water treatment plant, and the distribution system. The study also analyzed the City's historical water demands, water supply and population. These analyses were Professional Engineer - used to project future water demands and population growth. The intent of this study is Civil, SD, 6819, 1999 to identify improvement projects necessary to continue to reliably provide water for the Professional Engineer, IL, City through a 20 -year demand period. Mark was responsible all project management 062-063102, 2010 responsibilities along with planning and report development. Water System Model Update — City of Mundelein, IL — Project Manager The Village of Mundelein wanted to update their existing water model. Included in the update, the Village wanted to analyze the existing system and the future system based on the Village's expansion plan. The water system currently consists of 3 pressure zones, 4 elevated tanks, 3 water supply pump stations from CLCJAWA (main water source), one booster station, and 2 emergency wells. The Village also wanted analyses of their water emergency preparedness plan. HR Green was contracted to update the Village's existing water model and to analyze the existing, future, and water emergency preparedness. Mark was responsible all project management responsibilities along with planning and report development. r>Water System Master Plan — Village of Antioch, IL — Project Manager HR Green investigated different alternatives for the Village of Antioch to obtain Lake Michigan water and evaluated the feasibility of each alternative logistically and financially. A hydraulic assessment was performed to determine pumping capacity needed, transmission main routes were reviewed to understand crossings and necessary permitting, and each alternative was financially evaluated with transmission mains and plant improvements in mind to select the best alternative for Antioch. Mark was responsible all project management responsibilities along with planning and report development. HRGreen® Comprehensive Water System Plan Update I City of Monticello, MN PM1 EXPERIENCE 16 Years EDUCATION MS, Environmental Engineering, University of Illinois at Urbana - Champaign BS, Civil Engineering, University of Iowa REGISTRATION / LICENSE Professional Engineer, MN, 47925, 2009 Professional Engineer, IA, 16804, 2003 Professional Engineer, IL, 062-058233, 2005 Professional Engineer, NE, E-13130, 2009 Professional Engineer, AZ, 32328, 1998 Professional Engineer, GA, 38663, 2014 ARTICLES AND PRESENTATIONS Presentation entitled, "Zeta - More Than a 13 -point Score in Scrabble" at the MN AWWA annual conference Oct., 2020 Andrew Marsh, PE QA/QC / Principal -In -Charge Andrew has extensive experience in water and wastewater treatment, water distribution systems, sanitary and storm sewer collection system design and construction management. His communication skills, and his ability to meet schedule and budget requirements have earned him the respect of numerous clients in the private and public sectors. His satisfied clients include municipalities, water and sanitary districts, and major industries. Andrew has developed water and wastewater Facility Plans, including Capital Improvement Project (CIP) programs for municipal and industrial clients. He is also active in community relations and provides permitting coordination in relation to planning, design and implementation of public improvement projects. SELECTED PROJECT EXPERIENCE r>Water System Master Planning and Hydraulic Modeling • Amana, IA (population 1,636) • Anamosa, IA (population 5,430) • Fort Madison, IA (population 10,597) • Gilbert, AZ (2000 population 115,000) • Iowa City, IA (population 74,400) • University of Iowa, Iowa City, IA (student population of 32,000) • Tiffin, IA (population 3,000) • Phoenix, AZ (2000 population of 1.3M and 11 pressure zones and 5 WTPs) • Rock Island Arsenal, Rock Island, IL • St. George, UT (population 78,000) • Sun City West, AZ (population 24,000) Water Treatment Plant Experience • Amana, IA • Anamosa, IA • Private Industry, Eddyville, IA (5 MGD expansion) • Fort Madison, IA (5 MGD RO Water Treatment Plant) • Gilbert, AZ (30 MGD expansion) • Keokuk, IA • Minneapolis Water Works Water Treatment Plant, Minneapolis, MN • Mount Pleasant, IA • Grandview Water Treatment Plant, Muscatine, IA (24 MGD expansion) • Palo, IA • Rock Island Arsenal, IL Presented a paper titled, • University of Iowa, Iowa City, IA "On -Site Generation of . Waukegan, IL Disinfectant — Treynor Iowa" at the Rural Water • Wellman, IA conference Sept., 2012 • Wilton, IA HRGreen® Comprehensive Water System Plan Update City of Monticello, MN Page 12 EXPERIENCE 9 Years EDUCATION MS, Civil Engineering, South Dakota State University BS, Civil Engineering, South Dakota State University REGISTRATION / LICENSE Professional Engineer, IL, 062-068207,2016 Andrew Lemke, PE Lead Water System Modeler Andy has worked on multiple water system modeling projects. He regularly coordinates with the client to gather important information to create or update the hydraulic model. Once the model has been updated, he performs analysis on the water distribution system. The analysis includes examining current and future water demands, fire flows, and water age. The analysis leads to recommendations for improvements including preparing estimated cost for improvements. He then develops a final water model report using the information obtained through the modeling process. SELECTED PROJECT EXPERIENCE >Water Model Update — Village of Mundelein, IL — Staff Engineer Andy was responsible for preparation of the hydraulic model, analysis of the water distribution system, anticipated project costs, and report development. Water Model Update — Village of Oswego, IL — Staff Engineer Andy was responsible for preparation of the hydraulic model, analysis of the water distribution system, anticipated project costs, and report development. >Water System Needs Study — City of LaSalle, IL — Project Engineer HR Green was hired to identify and replace/upgrade the City's Water and Wastewater SCADA systems. Water Distribution System Model — Village of Somonauk, IL — Project Engineer HR Green provided professional engineering services for the Village of Somonauk to update their water distribution system model along with utility atlas updates for both water and sewer system as an overall exhibit for each system. HR Green has provided professional services which are required to assist the Village for updates and mapping of existing utility infrastructure within the Village Limits. The updates were performed by collecting existing data pertaining to the village's water supply and distribution system to update the water atlas and using a WaterGEMS Hydraulic model to update the water model. >Water Model Update — City of Wood Dale, IL — Project Manager The objective of the TIF Infrastructure Plan was to create a comprehensive plan for sustainable economic redevelopment of the TIF Study Area, which encompasses 330 acres east of Wood Dale Road and south of Illinois Route 390. The plan provides a guide for future development of the area. Andy led the water modeling as part of the larger TIF Infrastructure Plan. Water System Needs Analysis — Village of Lemont, IL — Staff Engineer HR Green, Inc (HR Green) was contracted by the Village of Lemont (City) to create an existing water model using WaterGEMS. HR Green completed fire hydrant testing in order to calibrate the new model. The water model was used to evaluate the Villages storage capacity and water supply for existing and proposed future conditions based on the City's comprehensive expansion plan. HR Green provided recommendations for future work based on the model analysis of the City's water system. HRGreen® Comprehensive Water System Plan Update I City of Monticello, MN Page 13 EXPERIENCE 20 Years EDUCATION BS, Civil engineering, University of Minnesota REGISTRATION / LICENSE Professional Engineer, MN, 45107, 2006 Adam Salo, PE Project Engineer Adam's 18 years of diverse professional experience has ranged from wastewater and drinking water treatment, collection and conveyance projects to municipal street, flood control and recreational facilities. He has worked on all phases of project development, from preliminary planning through construction observation. His design work included layouts, equipment selection and review, as well as hydraulic and process analysis. He has provided construction inspection and coordination on projects ranging in size from $10,000 to $20 million. SELECTED PROJECT EXPERIENCE L> GIS Phase 1 — City of Chisholm, MN — Project Manager HR Green was contracted to develop a GIS -based asset management system for the City. The project approach is in three distinct phases — Phase 1) migrate the City's existing GIS data into HR Green's asset management solution; Phase 2) develop a GIS -enabled asset management web portal for the City's water, sanitary, and storm water assets; and Phase 3) provide City staff with GIS training and companion resources to implement this solution. HR Green established a new GIS system for the City of Chisholm starting with water, storm sewer, and sanitary sewer utilities. Annual record drawings update the original information. Hazel Park Pump Station Electrical Upgrade — City of St. Paul, MN — Project Manager SPRWS commissioned a Master Plan which was completed in 2014. The Plan identified Capital Improvement Projects required over the next 40 years. One of the highest priorities identified in the Master Plan was to replace aging electrical infrastructure at the Hazel Park Pump Station. The goals of the project were to improve long-term reliability, improve maintainability, reduce operating expenses, improve safety, and provide for future pump station loads. HR Green provided Engineering Design and Construction Administration Services. All improvements were designed to minimize the impact upon pump station operations during construction. At the end of the project, HR Green delivered Construction Documents which satisfied SPRWS Staff requirements. Riverview Watermain Extension — City of Brooklyn Park — Pursuit Leader HR Green designed a water main extension in the City of Brooklyn Park from the intersection of Riverview Ln. and 83rd Ave. North to near the intersection of Riverview Ln. and 85th Ave. and west to the intersection of West River Rd. and 83rd. Ave. The new water main connects to existing pipes at all three intersections. Directional drilling was used in areas where street reconstruction will not be performed for MCES interceptor work. Valves and hydrants were included in this design. Adam was the Project Manager and lead designer for this 2,200 LF of 8" watermain extension. Part of the watermain was open cut installation and part was directionally drilled HDPE. HRGreen® Comprehensive Water System Plan Update City of Monticello, MN Page 14 As superintendent of sewer and water for the City of Maple Grove Jim was responsible for the day to day operations of the water and wastewater systems. He oversaw a department of 19, including 12 direct reports, seven indirect reports and nine seasonal indirect reports. Jim was responsible for managing an annual budget of approximately $18M; included in that budget were salaries, system maintenance, operations, equipment purchases and maintenance. During his time as superintendent he played a key role in the strategic planning, design and construction project management for both a new water treatment plant and new maintenance facility as well as numerous ground reservoirs and water towers. The population of Maple Grove grew from 6,500 to 68,000 during his time there, giving Jim a substantial amount of experience with the design, construction and maintenance of water and wastewater systems. HRGreen Comprehensive Water System Plan Update I City of Monticello, MN James (Jim) Sadler Field Services Jim Sadler has recently joined the HR Green team as a Consultant following 42 years IN of dedicated service to the City of Maple Grove, 25 of which he served as Utilities Supervisor. In addition to his time with the City of Maple Grove, Jim spent 15 years as a Captain with the Maple Grove Fire Department, he is the current chair of the Water, Wastewater Advisory Board for the State of MN, past chair of the MN AWWA and a EXPERIENCE Leonard Thompson Award recipient. He also sat on an MPCA Committee that wrote exam 42 Years questions for the SB, SC and SD licenses. Jim has written and implemented countless REGISTRATION / procedures and specs, planned and executed significant infrastructure improvement LICENSE projects, and planned and scheduled ongoing system and infrastructure maintenance of all things water and wastewater. He's played a hands on role in an array of design and MPCA SB Collection improvements for both systems and infrastructure projects. He has been in the trenches, System License (#4519) he knows what to anticipate, and now he brings his expertise to HR Green to assure HR Class A Water License Green is able to provide clients with the systems they need. (#7879) SELECTED PROJECT EXPERIENCE (PRIOR TO HR GREEN) City of Maple Grove - Maple Grove, MN - Superintendent of Sewer and Water As superintendent of sewer and water for the City of Maple Grove Jim was responsible for the day to day operations of the water and wastewater systems. He oversaw a department of 19, including 12 direct reports, seven indirect reports and nine seasonal indirect reports. Jim was responsible for managing an annual budget of approximately $18M; included in that budget were salaries, system maintenance, operations, equipment purchases and maintenance. During his time as superintendent he played a key role in the strategic planning, design and construction project management for both a new water treatment plant and new maintenance facility as well as numerous ground reservoirs and water towers. The population of Maple Grove grew from 6,500 to 68,000 during his time there, giving Jim a substantial amount of experience with the design, construction and maintenance of water and wastewater systems. HRGreen Comprehensive Water System Plan Update I City of Monticello, MN EXPERIENCE 17 Years EDUCATION BA, Informations Systems - Geographic Information Systems, American Sentinel University Mike Liska, GISP GIS Lead Mike is the GIS Group Leader for the Geospatial Group. He is also a GIS Practice Advisor, which assists staff and clients with questions regarding the use of GIS. He has developed and managed geospatial databases for stormwater, wastewater, water, gas, electric, and fiber utilities. Mike has performed over 15,000 Level 1 NASSCO inspections on manholes and has performed QA/QC on CCTV inspections using NASSCO grading. Mike is an Administrator for several Client's ArcGIS Online Organizations, which provides Web Maps and Web Applications to their staff and stakeholders. Mike has over 16 years of experience in mapping and locating aboveground and underground assets with GPS technology and helping communities advance their own GIS. Mike is a licensed FAA UAV Pilot where he has flown several missions for aerial imagery, video, Digital Elevation Models, and contours. SELECTED PROJECT EXPERIENCE r>Water System Model — City of Anamosa, IA — GIS Specialist REGISTRATION / Mike was the GIS Specialist for this project which he was responsible for implementing LICENSE a data collection method using GIS survey equipment to obtain accurate, GIS survey sUAS FAA Remote Pilot grade data for all visible surface features that include the position, size, make and #4186144 model, and other pertinent field data. He combined this new data with old paper records to develop a comprehensive GIS database of the entire water distribution system of the GISP - Certified GIS City. Mike produced an 11x17 map book for use by the field personnel. He imported Professional, #61860 all data from the GIS database into a hydraulic model that used the data to analyze the NASSCO Certified PACP, existing data for operating pressures, fire flows, and water age. LACP, and MACP — U-1110-06-11608 HRGreen® Water System GIS — City of Palo, IA — GIS Specialist Mike was the GIS Specialist for this project which he was responsible for creating a GIS database and implementing a data collection method using GIS survey equipment to obtain accurate, GIS survey grade data for all visible surface features that include the position, size, make and model, and other pertinent field information pertaining to the City of Palo's Water Distribution System. Mike collected field photos during the field data collection process and linked the photos to the data inside GIS for use on a Web Portal that Mike helped design and build. Mike produced a 11x17 map book for use by the field personnel and a Web Portal for the City to use to edit and change information about assets and they are maintained and new assets are created. He created large city wide maps for placement inside City Hall and the Fire Department. >Water Distribution System Model — University of Iowa, IA — GIS Specialist Mike was the GIS Specialist for this project which he was responsible for collecting base map data and creating a GIS geodatabase to hold all data collected and be linked to Bentley WaterGEMS hydraulic model, industry standard hydraulic modeling software. He was also responsible for running quality control on the data and creating a geometric network for connectivity with the City's data. Mike was responsible for creating all visual maps to display the data and the results for the hydraulic model. Water System Model — City of Rock Island Arsenal, IA — GIS Specialist Mike was the GIS Specialist for this project responsible for implementing a data collection method using GIS survey equipment to obtain accurate, GIS survey grade data for all visible valves and fire hydrants. He combined this new data with old paper records to develop a comprehensive GIS database of the entire water distribution system of the Island. Mike produced an 11x17 map book for use in the field as he collected the data. He imported all data from the GIS database into a hydraulic model that used the data to analyze the existing data for operating pressures, fire flows, and water age. Comprehensive Water System Plan Update I City of Monticello, MN Page 16 WORK BREAKDOWN.....................................................................................0 The team has developed a work breakdown based on the tasks in the RFP and the detailed Scope of Services we developed. We also used our previous experience from past projects for other communities. The estimated amount of effort per task was designated for the appropriate discipline member. HRGreen® Comprehensive Water System Plan Update City of Monticello, MN Page 17 Work Breakdown - Water System Comprehensive Plan Updates COST PER HOUR/UNIT (CHARGE -OUT RATE) 277 216 283 128 154 154 126 130 STAFF Task DESCRIPTION OF TASK Task Total Total Hours QAQC Project Manager Planning Advisor Lead Engineer Technical Advisor Technical Advisor Field Services GIS/CAD/ Exhibits 1 Project Management/General 6,139 33 4 12 1 10 4 0 0 2 1.1 Project Management Manage Project, Deliverables & Schedule (3 months) 1,296 6 6 Monitor Quality Control & Quality Assurance Plan 1,416 6 4 2 1.2 Project Meetings Kick-off Meeting 1,227 7 2 1 4 Progress Meeting (1) 944 6 2 4 Internal Meetings 1,256 8 2 2 2 2 2 Preliminary Planning 9,678 70 0 7 0 51 2 0 10 0 2.1 Distribution System Analysis Review proposed areas and previous reports and model 984 7 1 6 Field work to assist City with hydrant Flow tests 1,330 10 10 Water Distribution System mapping of new mains 512 1 4 4 Calibration of WaterGems model with new operational information 1,240 9 1 8 Assign model demands and run scenarios 984 7 1 6 Water Distribution System Analysis of Existing System and Prop. Im 3,632 27 2 25 Preliminary Findings, Recommendations and Life Cycle Costs 996 6 2 2 2 3 Final Planning Preparation r 34 0 5 1 20 0 0 0 8 3.1 Comprehensive Water System Plan Draft Facility Plan Update Document/Memo 2,016 15 1 10 4 Finalize Facility Plan Update Document/Memo 1 2,232 16 2 10 4 3.2 Final Planning Coordination Final Planning Coordination 715 :r 3 1 1 2 1 1 HRGreen® Comprehensive Water System Plan Update City of Monticello, MN Page 17 CERTIFICATE OF LIABILITY INSURANCE 12/21/2020YY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 1-800-300-0325 CONTACT NAME: Misty Sunnes Holmes Murphy & Assoc - CRFAX PHONE AC No Ext: 319-896-7670 AIC No: E-MAIL msunnes@holmesmurphy.com ADDRESS: P Y•com 201 First Street SE, Suite 700 INSURERS AFFORDING COVERAGE NAIC # GL0373096711 INSURERA: Zurich American Insurance Company 16535 Cedar Rapids, IA 52401 INSURED INSURERB: Travelers Property Casualty Company of 25674 HR Green, Inc. INSURERC: XL SPECIALTY INS CO 37885 INSURERD: 8710 Earhart Lane SW INSURER E : $ 300,000 INSURERF: $ 10,000 Cedar Rapids, IA 52404 COVERAGES CERTIFICATE NUMBER: 60943547 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL IN D SUBR WVD POLICY NUMBER POLICY EFF MM/DDYYY /Y POLICY EXP /Y MM/DDYYY LIMITS A X COMMERCIALGENERAL LIABILITY GL0373096711 01/01/21 01/01/22 EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE OCCUR DA AGE To_7RENTED PREMSES(E. occurrence) $ 300,000 MED EXP (Any one person) $ 10,000 PERSONAL &ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 POLICY PRO X❑ LOC JECT PRODUCTS - COMP/OP AGG $ 4,000,000 $ OTHER: A AUTOMOBILE LIABILITY BAP373096811 01/01/21 01/01/22 COMBINED SINGLE LIMIT Ea accident $ 2,000,000 BODILY INJURY (Per person) $ X ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ X HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY B X UMBRELLALIAB X OCCUR ZUP14N8656621 01/01/21 01/01/22 EACH OCCURRENCE $ 10,000,000 AGGREGATE $ 10, 000, 000 EXCESS LIAB CLAIMS -MADE DED X RETENTION$ 10,000 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE I 0FFICER/MEMBER EXCLUDED? (Mandatory in NH) N/A WC373096611 01/01/21 01/01/22 PER X STATUTE EERH E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 C Professional Liability DPR9970726 01/01/21 01/01/22 Per Claim 5,000,000 (Claims Made Coverage) Aggregate 10,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD mgruiscr 60943547 HRGreen Comprehensive Water System Plan Update I City of Monticello, MN Page 18 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE To Whom it May Concern THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD mgruiscr 60943547 HRGreen Comprehensive Water System Plan Update I City of Monticello, MN Page 18 HRGreen® TRANSPORTATION WATER GOVERNMENTAL SERVICES LAND DEVELOPMENT ENVIRONMENTAL CONSTRUCTION DHRGREEN.COM City Council Agenda: 04/12/21 2K. Consideration of granting highway easements to Wright County for the CR 118/Fenning Avenue Reconstruction Project. Prepared by: Meeting Date: ❑ Regular Agenda Item Public Works Director/City Engineer 04/12/2021 ® Consent Agenda Item Reviewed by: Approved by: Community Development Director, City Administrator Parks Superintendent ACTION REQUESTED Motion to approve granting highway easements to Wright County for the CR 118/Fenning Avenue Reconstruction Project. REFERENCE AND BACKGROUND City Council is asked to consider granting highway easements to Wright County for the installation of the trail included in the reconstruction project. The proposed easements are on city parcels currently utilized for Montiview Park and the mountain bike trails. The project will include some grading in these areas and a portion of existing trails will need to be relocated or restored following the construction of the project. The participation and construction agreement approved by the City Council on January 12, 2020 indicated the City is responsible for additional right-of-way needed for the pathway construction. As a result, no -cost easements are being proposed for this project. I. Budget Impact: The 2021 budget includes $700,000 for the city's portion of the Fenning Avenue reconstruction project. The engineer's estimates indicate that the city's portion of the project is expected to be $840,628. This $7,603.00 would be in addition to that making the estimated total city cost of $848,231. II. Staff Workload Impact: Minimum staff workload impacts for removal of the facility. III. Monticello 2040 Vision + Plan Impact: The Existing and Future Pathways Map Plan supports construction of pathway facilities along Fenning Avenue/CSAH 118. Granting of the easements supporting construction is consistent with the Plan. STAFF RECOMMENDED ACTION City staff recommends granting the easements as proposed. City Council Agenda: 04/12/21 SUPPORTING DATA • Easement documents • Project agreement with Wright County HIGHWAY EASEMENT Parcel No. 36 Project No. CP 086-118-191 CR 118 Reconstruction from CSAH 37 to CSAH 18 City of Monticello 505 Walnut St Ste 1 Monticello, MN 55362 Grantor(s) of Wright County, Minnesota, for and in consideration of, $1.00 One dollar and other good and valuable consideration, does hereby convey and warrant to the County of Wright, Grantee, for highway purposes, together with the unrestricted right to improve the same, free and clear of all encumbrances, the following described Permanent Highway Easement (Right of Way) in the County of Wright in the State of Minnesota: That part of the Northeast Quarter of the Northeast Quarter of Section 24, Township 121, Range 25, shown as Parcel No. 36 on the plat designated as WRIGHT COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 73, on file and of record in the office of the Wright County Recorder, Wright County, Minnesota. This permanent highway easement shall be used for the maintenance and protection of the alignment of County Road No. 118 as shown on WRIGHT COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 73. Grantor(s) understand and acknowledge that the Highway Right -of -Way contained within or adjoining Grantor's property also includes any previously documented highway easements as well as road easements established by use. SPECIAL CONDITIONS Said Grantor(s) hereby grants permission to place trails, utility structures such as poles, guy wires, underground/overhead wires, pedestals, and underground structures within the Permanent Highway Easement area, and also grants additional right of way for cross arm overhang. During construction, the Grantee shall have a sufficient amount of original topsoil placed on areas of disturbance to re-establish turf growth and shall have these areas seeded with a certified seed mixture and appropriate erosion control materials. Grantor(s) agree not to plow, remove natural growth, or perform any detrimental operations within the Permanent Highway Easement area, but may maintain turf growth with lawn mowing, watering, etc. Said Grantor(s), for themselves, their heirs, executors and assigns hereby release the County of Wright, Grantee, its successors and assigns, from all claims for any and all damages resulting to the lands described above by reason of the location, grading, construction, maintenance and use of a public highway over and upon such lands, the removal of materials from such lands and from the uses incidental thereto. Grantor(s) shall be responsible for the maintenance of their driveway. The County of Wright shall have the right to use and remove earth, trees, aggregate material, and may redirect springs lying within the Permanent Easement Area and shall be responsible for the maintenance and protection of said lands used for highway and drainage purposes. Rachel Leonard, City Administrator Lloyd Hilgart, Mayor STATE OF MINNESOTA County of Wright Date Date ACKNOWLEDGEMENT Subscribed and sworn to before me this day of , 2021, by Rachel Leonard, City Administrator and Lloyd Hilgart, Mayor. Notary Public Drafted by/Return to: Wright County Highway Department, 3600 Braddock Ave NE, Buffalo MN 55313 2 HIGHWAY EASEMENT Parcel No. 59 Project No. CP 086-118-191 CR 118 Reconstruction from CSAH 37 to CSAH 18 City of Monticello 505 Walnut St Ste 1 Monticello, MN 55362 Grantor(s) of Wright County, Minnesota, for and in consideration of, $1.00 One dollar and other good and valuable consideration, does hereby convey and warrant to the County of Wright, Grantee, for highway purposes, together with the unrestricted right to improve the same, free and clear of all encumbrances, the following described Permanent Highway Easement (Right of Way) in the County of Wright in the State of Minnesota: That part of the Northeast Quarter of the Northeast Quarter of Section 24, Township 121, Range 25, shown as Parcel No. 59 on the plat designated as WRIGHT COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 73, on file and of record in the office of the Wright County Recorder, Wright County, Minnesota. This permanent highway easement shall be used for the maintenance and protection of the alignment of County Road No. 118 as shown on WRIGHT COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 73. Grantor(s) understand and acknowledge that the Highway Right -of -Way contained within or adjoining Grantor's property also includes any previously documented highway easements as well as road easements established by use. SPECIAL CONDITIONS Said Grantor(s) hereby grants permission to place trails, utility structures such as poles, guy wires, underground/overhead wires, pedestals, and underground structures within the Permanent Highway Easement area, and also grants additional right of way for cross arm overhang. During construction, the Grantee shall have a sufficient amount of original topsoil placed on areas of disturbance to re-establish turf growth and shall have these areas seeded with a certified seed mixture and appropriate erosion control materials. Grantor(s) agree not to plow, remove natural growth, or perform any detrimental operations within the Permanent Highway Easement area, but may maintain turf growth with lawn mowing, watering, etc. Said Grantor(s), for themselves, their heirs, executors and assigns hereby release the County of Wright, Grantee, its successors and assigns, from all claims for any and all damages resulting to the lands described above by reason of the location, grading, construction, maintenance and use of a public highway over and upon such lands, the removal of materials from such lands and from the uses incidental thereto. Grantor(s) shall be responsible for the maintenance of their driveway. The County of Wright shall have the right to use and remove earth, trees, aggregate material, and may redirect springs lying within the Permanent Easement Area and shall be responsible for the maintenance and protection of said lands used for highway and drainage purposes. Rachel Leonard, City Administrator Lloyd Hilgart, Mayor STATE OF MINNESOTA County of Wright Date Date ACKNOWLEDGEMENT Subscribed and sworn to before me this day of , 2021, by Rachel Leonard, City Administrator and Lloyd Hilgart, Mayor. Notary Public Drafted by/Return to: Wright County Highway Department, 3600 Braddock Ave NE, Buffalo MN 55313 2 HIGHWAY EASEMENT Parcel No. 60 Project No. CP 086-118-191 CR 118 Reconstruction from CSAH 37 to CSAH 18 City of Monticello 505 Walnut St Ste 1 Monticello, MN 55362 Grantor(s) of Wright County, Minnesota, for and in consideration of, $1.00 One dollar and other good and valuable consideration, does hereby convey and warrant to the County of Wright, Grantee, for highway purposes, together with the unrestricted right to improve the same, free and clear of all encumbrances, the following described Permanent Highway Easement (Right of Way) in the County of Wright in the State of Minnesota: That part of the Southeast Quarter of the Southeast Quarter of Section 13, Township 121, Range 25, shown as Parcel No. 60 on the plat designated as WRIGHT COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 73, on file and of record in the office of the Wright County Recorder, Wright County, Minnesota. This permanent highway easement shall be used for the maintenance and protection of the alignment of County Road No. 118 as shown on WRIGHT COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 73. Grantor(s) understand and acknowledge that the Highway Right -of -Way contained within or adjoining Grantor's property also includes any previously documented highway easements as well as road easements established by use. SPECIAL CONDITIONS Said Grantor(s) hereby grants permission to place trails, utility structures such as poles, guy wires, underground/overhead wires, pedestals, and underground structures within the Permanent Highway Easement area, and also grants additional right of way for cross arm overhang. During construction, the Grantee shall have a sufficient amount of original topsoil placed on areas of disturbance to re-establish turf growth and shall have these areas seeded with a certified seed mixture and appropriate erosion control materials. Grantor(s) agree not to plow, remove natural growth, or perform any detrimental operations within the Permanent Highway Easement area, but may maintain turf growth with lawn mowing, watering, etc. Said Grantor(s), for themselves, their heirs, executors and assigns hereby release the County of Wright, Grantee, its successors and assigns, from all claims for any and all damages resulting to the lands described above by reason of the location, grading, construction, maintenance and use of a public highway over and upon such lands, the removal of materials from such lands and from the uses incidental thereto. Grantor(s) shall be responsible for the maintenance of their driveway. The County of Wright shall have the right to use and remove earth, trees, aggregate material, and may redirect springs lying within the Permanent Easement Area and shall be responsible for the maintenance and protection of said lands used for highway and drainage purposes. Rachel Leonard, City Administrator Lloyd Hilgart, Mayor STATE OF MINNESOTA County of Wright Date Date ACKNOWLEDGEMENT Subscribed and sworn to before me this day of , 2021, by Rachel Leonard, City Administrator and Lloyd Hilgart, Mayor. Notary Public Drafted by/Return to: Wright County Highway Department, 3600 Braddock Ave NE, Buffalo MN 55313 2 WRIGHT COUNTY HIGHWAY RIGHT OF WAY PLAT N0. 73 THE BOARD OF COUNTY COMMISSIONERS FOR WRIGHT COUNTY, MINNESOTA, PURSUANT TO BOARD RESOLUTION NUMBER 21-08, DATED JANUARY 26, 2021, ARE HEREBY DESIGNATING THE DEFINITE LOCATION OF THE RIGHT-OF-WAY OF COUNTY ROAD NUMBER 118, IN SECTIONS 13, 24, AND 25, TOWNSHIP 121 NORTH, RANGE 25 WEST, WRIGHT COUNTY, MINNESOTA, FROM THE JUNCTION OF CSAH 37 TO THE JUNCTION OF CSAH 18 IN MONTICELLO TOWNSHIP AND CITY OF MONTICELLO. THIS PLAT WAS APPROVED AND ACCEPTED BY THE BOARD OF COUNTY COMMISSIONERS OF WRIGHT COUNTY, MINNESOTA AT A MEETING HELD THIS �17 fAY OFF`1W'� 202"14 . CHAIRPER N COUNTY ADMINISTRATOR IV THAT PARCEL OF SAID COUNTY ROAD NUMBER 118 AS SHOWN ON THIS PLAT, IS HEREBY CERTIFIED TO BE THE OFFICIAL HIGHWAY WITHIN SAID SECTIONS PURSUANT TO MINNESOTA STATUTES 160.085.n Q,^� DATE F*Z. 4"r" . 202/ , 4 �k..y�G.�aC/! IPCt-rfi�.l VIRGIL G. HAWKINS, WRIGHT COUNTY HIGHWAY ENGINEER MINNESOTA LICENSE NUMBER 19941 I HEREBY CERTIFY THAT THIS PLAT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LAND SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESOTA; THAT THE MONUMENTS INDICATING THE BOUNDARY LINES WILL BE CORRECTLY PLACED IN THE GROUND AS SHOWN AFTER COMPLETION OF CONSTRUCTION; THAT ALL MEASUREMENTS ARE CORRECTLY SHOWN ON THIS PLAT; AND THAT THE RIGHT-OF-WAY BOUNDARY LINES ARE CORRECTLY DESIGNATED ON THIS PLAT. DATE -lAn N a r 2 gfh 20 21 , - .-- 0- a�& STEVEN A. JOBE, WRIGHT COUNTY SURVEYOR MINNESOTA LICENSE NUMBER 41000 I HEREBY CERTIFY THAT THIS INSTRUMENT WAS FILED IN THE OFFICE OF THE COUNTY RECORDER FOR RECORD ON THIS 5 4' DAY OF �e bcu a ry 20x1 AT H'.60 O'CLOCK M. AND WAS DULY RECORDED IN CABINET NO. 1 SLEEVE )39y AS DOCUMENT NUMBER \LISIq 59 QeJeLAt TANYA L. WEST, WRIGHT COUNTY RECORDER WRIGHT COUNTY MINNESOTA w W z3 z3 w � � W WO z O z W N N ~ W LO W O N O N W z z z0 Z O J U U Jw .w w to COUNTY ROAD N0. 118 MONUMENTATION NOTE WRIGHT COUNTY HIGHWAY RIGHT-OF-WAY MARKERS SHOWN HEREON WILL BE CORRECTLY PLACED IN THE GROUND AFTER COMPLETION OF CONSTRUCTION. RIGHT-OF-WAY NOTE WRIGHT COUNTY RESERVES TO AND FOR ITSELF AND ALL RIGHT-OF-WAY USERS HAVING EXISTING FACILITIES IN THE VACATED RIGHT-OF-WAY, THE RIGHT TO INSTALL, MAINTAIN, AND OPERATE FACILITIES IN THE VACATED RIGHT-OF-WAY AND TO ENTER UPON THE RIGHT-OF-WAY AT ANY TIME TO RECONSTRUCT, INSPECT, MAINTAIN, OR REPAIR THE FACILITIES. BEARING ORIENTATION PLAT BEARINGS ARE ORIENTATED TO THE WRIGHT COUNTY COORDINATE SYSTEM, N.A.D. 1983 (2011 Adj.). EASEMENT NOTE TEMPORARY EASEMENT WIDTH IS MEASURED FROM THE NEW RIGHT-OF-WAY LINE. DIMENSION NOTE DISTANCES ARE SHOWN IN FEET AND HUNDREDTHS OF A FOOT, UNLESS OTHERWISE NOTED. S. LINE OF SW 1/4 OF THE NE 1/4- WRIGHT COUNTY CAST IRON MONUMENT SECTION 25, T.121 N., R.25 W. MONUMENT AT QUARTER CORNER 1 UNC. LOCATION (DOCUMENT NO.) X=524914.222 EASEMENT R=973.16 C.=131.36 C.BRG.=S 11'12'02" E Y=202872.2635 &=3'50'44" (SQ. FF.) C.=103.06 N 05'05'57" L=65.32 :....... R=650.00 " AL= C.BRG.=N 11'37'25" W 1Y = L=131.58 1131*35'5.58 R=550.00 37.38.:::::: THEODORE T HOLKER JR. & OF NE1/4 & S 89'16'33" W 12 3730.65 . I 1454 L=103.22.:' z PARCEL 10 N 05'0 W .: 0 on62.62��.:.. N 61'55'57" E. 62.6 - - - w W z3 z3 w � � W WO z O z W N N ~ W LO W O N O N W z z z0 Z O J U U Jw .w w to COUNTY ROAD N0. 118 MONUMENTATION NOTE WRIGHT COUNTY HIGHWAY RIGHT-OF-WAY MARKERS SHOWN HEREON WILL BE CORRECTLY PLACED IN THE GROUND AFTER COMPLETION OF CONSTRUCTION. RIGHT-OF-WAY NOTE WRIGHT COUNTY RESERVES TO AND FOR ITSELF AND ALL RIGHT-OF-WAY USERS HAVING EXISTING FACILITIES IN THE VACATED RIGHT-OF-WAY, THE RIGHT TO INSTALL, MAINTAIN, AND OPERATE FACILITIES IN THE VACATED RIGHT-OF-WAY AND TO ENTER UPON THE RIGHT-OF-WAY AT ANY TIME TO RECONSTRUCT, INSPECT, MAINTAIN, OR REPAIR THE FACILITIES. BEARING ORIENTATION PLAT BEARINGS ARE ORIENTATED TO THE WRIGHT COUNTY COORDINATE SYSTEM, N.A.D. 1983 (2011 Adj.). EASEMENT NOTE TEMPORARY EASEMENT WIDTH IS MEASURED FROM THE NEW RIGHT-OF-WAY LINE. DIMENSION NOTE DISTANCES ARE SHOWN IN FEET AND HUNDREDTHS OF A FOOT, UNLESS OTHERWISE NOTED. N 88'44'47" E 501.34 '. LaU • . w . ri.:: C.S.A.H.- N0.37 L-58.60 S CO 44 4/ W 613.97 &=3'50'44" N. LINE OF GOVT LOT 2 J R=873.16 SECTION 25, T.121 N., R.25 W. W. LINE OF GOVT LOT 1 ... I ..... •••.. SECTION .121 R.25 W. SECTION .121 .25 W. E LINE OF GOVT LOT 2� 25 T N. R S 25 T N. LOCATION MAP I 14 I 13 18 SCHOOL BLVD I I o I N0 85THIST NE t I 19 a 23 I 242, II a 80TH ST NE 30 L26 25 CSAH NO 37 PELICAN LACE NO SCALE Sec. 13, 24, & 25, T. 121 N. R. 25 W. N.T.S. RIGHT-OF-WAY IN SECTION 25, T.121 N., R.25 W. OF SE 1/4 OF THE SNE 2 DEED RECORDED EXISTING HIGHWAY SEE TEMPORARY PARCEL 1 UNC. LOCATION (DOCUMENT NO.) p�cN EASEMENT W C.=131.36 C.BRG.=S 11'12'02" E / (BOOK, PAGE) (SQ. FF.) C.=103.06 5 1.50 CQ \� R=650.00 " AL= C.BRG.=N 11'37'25" W 1 = L=131.58 1131*35'5.58 R=550.00 } THEODORE T HOLKER JR. & OF NE1/4 & A=10'45'09" \ 81170 1454 L=103.22.:' z GOVT LOTS 1&2 S55'41'11" E N 61'55'57" E. SEC.25 T.121 R.25 ;82.33 68.02 N 88'44'47" E 501.34 '. LaU • . w . ri.:: C.S.A.H.- N0.37 L-58.60 S CO 44 4/ W 613.97 &=3'50'44" N. LINE OF GOVT LOT 2 J R=873.16 SECTION 25, T.121 N., R.25 W. W. LINE OF GOVT LOT 1 ... I ..... •••.. SECTION .121 R.25 W. SECTION .121 .25 W. E LINE OF GOVT LOT 2� 25 T N. R S 25 T N. LOCATION MAP I 14 I 13 18 SCHOOL BLVD I I o I N0 85THIST NE t I 19 a 23 I 242, II a 80TH ST NE 30 L26 25 CSAH NO 37 PELICAN LACE NO SCALE Sec. 13, 24, & 25, T. 121 N. R. 25 W. N.T.S. RIGHT-OF-WAY IN SECTION 25, T.121 N., R.25 W. OF SE 1/4 OF THE NE DEED RECORDED EXISTING HIGHWAY NEW HIGHWAY TEMPORARY PARCEL OWNER LOCATION (DOCUMENT NO.) EASEMENT EASEMENT EASEMENT NUMBER (BOOK, PAGE) (SQ. FF.) (SQ. FT.) (SQ. FT.) PRT. OF S1/2 10 THEODORE T HOLKER JR. & OF NE1/4 & 553636 179653 81170 1454 CHRISTOPHER J HOLKER GOVT LOTS 1&2 SEC.25 T.121 R.25 NOTE: PARCEL 10 AREAS REPRESENT THE TOTAL ACQUISITION FOR PARCEL 10 M S. LINE OF SE 1/4 OF THE NE 1/4.44. . ....... ... . . SECTION 25, T.121 N., R.25 W. • "" •••• ' •• N 89'08'18" E 503.04 - 0 LO N 89'16'33" E 1270.53 PARCEL 1 0 LO S 89'08'18" W 593.39 N. LINE OF GOVT LOT 1 SECTION 25, T.121 N., R.25 W. E. LINE OF SE 1/4 OF THE NE 1/4 SECTION 25, T.121 N., R.25 W. S 00'51'42" E 47.16 N 89'16'33" E 369.86 S 00'51'42" E •, -52.84 _ WRIGHT COUNTY CAST IRON MONUMENT MONUMENT AT QUARTER CORNER X=530284.827 Y=202940.152 I SCALE IN FEET LEGEND SECTION LINE QUARTER LINE SIXTEENTH LINE PROPERTY LINE NEW R/W LINE NEW CENTERLINE - - - - EXISTING CENTERLINE -- - -- EXISTING R/W LINE TEMPORARY EASEMENT - TE - PERMANENT EASEMENT FOUND IRON MONUMENT • WRIGHT CO. MONUMENT O SET 1/2" X 18" REROD 0 WITH CAP MARKED WRIGHT COUNTY HIGHWAY RIGHT-OF-WAY MARKER NOT SET SET P.K. NAIL X RIGHT-OF-WAY TO BE VACATED 3'+ 1 C.1 cam.\ WRIGHT COUNTY HIGHWAY RIGHT OF WAY PLAT N0. 73 RIGHT-OF-WAY IN SECTION 25, T.121 N., R.25 W. OF NE 1/4 OF THE DEED RECORDED EXISTING HIGHWAY NEW HIGHWAY TEMPORARY PARCEL NUMBER OWNER LOCATION (DOCUMENT NO.) EASEMENT EASEMENT EASEMENT (BOOK, PAGE) (SQ. FT.) (SQ. FT.) (SQ. FT.) PRT. OF S1/2 10 THEODORE T HOLKER JR. & OF NE1/4 & 553636 179653 81170 1454 CHRISTOPHER J HOLKER GOVT LOTS 1&2 SEC.25 T.121 R.25 THEODORE T HOLKER JR. & PRT. OF NW1/4 472983 11 CHRISTOPHER J HOLKER OF NE1/4 472984 59504 14977 7320 SEC.25 T.121 R.25 487949 12 CHRISTOPHER J HOLKER & PRT. OF NW1/4 OF NE1/4 704514 3952 1014 CONNIE A ROCKER SEC.25 T.121 R.25 13 THEODORE T HOLKER JR. & PRT. OF NE1/4 OF NE1/4 381566 23655 27755 7707 CHRISTOPHER J HOLKER SEC.25 T.121 R.25 14A MATTHEW C HOLKER & PRT. OF NW1/4 OF NE1/4 484951 1158 545 EVELYN M HOLKER SEC.25 T.121 R.25 NOTE: PARCEL 10 AREAS REPRESENT THE TOTAL ACQUISITION FOR PARCEL 10 yM . . ..... . ..... :... MONUMENTATION NOTE WRIGHT COUNTY HIGHWAY RIGHT-OF-WAY MARKERS SHOWN HEREON WILL BE CORRECTLY PLACED IN THE GROUND AFTER COMPLETION OF CONSTRUCTION: RIGHT-OF-WAY NOTE WRIGHT COUNTY RESERVES TO AND FOR ITSELF AND ALL RIGHT-OF-WAY USERS HAVING EXISTING FACILITIES IN THE VACATED RIGHT-OF-WAY, THE RIGHT TO INSTALL, MAINTAIN, AND OPERATE FACILITIES IN THE VACATED RIGHT-OF-WAY AND TO ENTER UPON THE RIGHT-OF-WAY AT ANY TIME TO RECONSTRUCT, INSPECT, MAINTAIN, OR REPAIR THE FACILITIES. BEARING ORIENTATION PLAT BEARINGS ARE ORIENTATED TO THE WRIGHT COUNTY COORDINATE SYSTEM, N.A.D. 1983 (2011 Adj.). EASEMENT NOTE TEMPORARY EASEMENT WIDTH IS MEASURED FROM THE NEW RIGHT-OF-WAY LINE. DIMENSION NOTE DISTANCES ARE SHOWN IN FEET AND HUNDREDTHS OF A FOOT. UNLESS OTHERWISE NOTED. N. LINE OF ST. 1/4 THE NE 1/4 S. LINE OF NT. 1/4 OF THE NE 1/4 SECTION 25, T.121 N..,, R.25 W. SECTION 25, T.121 N., •R.25 W. EE LINE OF SW 1/4 OF THE NE 1/4 SECTION 25, T.121 N., R.25 W. p,251 L�132• W. LINE OF SE 1/4 OF THE NE 1/4 - �00 PP CE SECTION 25, T.121 N., R.25 W. / / O g,Z35 " w 1�595g / s ,n GD \V s Li 10' TE 153.46 i 1 TF f0' TE -L= R-2650.00 308.08 - - - -L51_15 p-18 03'49" - - 53514 PARCEL - - - PARCEL 1 PARCEL 11 - � - ---------- - ✓� �3 - •T-- 1244.29 _ 110' TE 73.27 30' TE 169.61 o \Foh ' \ oo / a N. LINE OF SE 1/4 OF THE NE 1/4 SECTION 25, T.121 N., R.25 W. U) `r S. LINE OF NE 1/4 OF THE NE 1/4 Cn ... ..,. SECTION 25, T.121 N., R.25 W. Z 93.401 1 PARCEL _12 L=186.10 A=4!10'54" 1 SCALE IN FEET LEGEND SECTION LINE QUARTER LINE SIXTEENTH LINE PROPERTY LINE NEW R/W LINE NEW CENTERLINE -- EXISTING CENTERLINE - EXISTING R/W LINE TEMPORARY EASEMENT - - TE _ PERMANENT EASEMENT FOUND IRON MONUMENT s WRIGHT CO. MONUMENT O SET 1/2" X 18" REROD 0 WITH CAP MARKED WRIGHT COUNTY HIGHWAY RIGHT-OF-WAY MARKER NOT SET SET P.K. NAIL x RIGHT-OF-WAY TO BE VACATED WRIGHT COUNTY CAST IRON MONUMENT MONUMENT AT QUARTER CORNER X=527542.1255 Y=205565.7828 E. LINE OF NW 1/4 OF THE NE 1/4 SECTION 25, T.121 N., R.25 W. N 01.03'50" E 707.62 'ARCEL 11 z co co u cl CR00 � N N. LINE OF NW 1/4 OF THE NE 1/4 SECTION 25, T.121 N., R.25 W. PARCEL 14A S 01'03'50" W 709.45 W. LINE OF NE 1/4 OF THE NE 1/4 SECTION 25, T.121 N., R.25 W. o S 89'59'19" E 50.01 • ... . S 8959'19" E c _ 50.01 PARCEL 13 T N. LINE OF NE 1/4 OF THE NE 1/4 SECTION 25, T.121 N., R.25 W. WRIGHT COUNTY BRASS PLUG MONUMENT AT SECTION CORNER X=530280.9658 Y=205565.2443 C) C) Em Z m A N m m U) m m El cA« ia` WRIGHT COUNTY HIGHWAY RIGHT OF WAY PLAT N0. 73 RIGHT-OF-WAY IN SECTION 24, T.121 N., R.25 W. z 17 _PARCEL DEED RECORDED EXISTING HIGHWAY NEW HIGHWAY TEMPORARY PARCEL OWNER LOCATION (DOCUMENT NO.) EASEMENT EASEMENT EASEMENT NUMBER 2639.27 w' N � (BOOK, PAGE) (SQ. FT.) (SQ. FT.) (SQ. FT.) LINE OF SW 1/4 OF THE SE 1/4 PRT. OF W1/2 SECTION 24, T.121 N., R.25 W. _ MATTHEW C HOLKER & OFSE114B 484951 N 89'59'19" W m EVELYN M HOLKER SEC.2244 T..121121 R.25 1140 546 PARCEL 15 15 THEODORE T HOLKER JR. & PRT. OF W1/2 OF SE1/4 472983 472984 85139 45051 6000 '50.01 CHRISTOPHER J HOLKER SEC.24 T.121 R.25 487949 PARCEL 16 - - mam_ PRT. OF SE1/4 1289522 16 GWF LLC OF SE1/4 1448671 30749 15318 SEC.24 T.121 R.25 PRT. OF SE1/4 1189637 17 WESTON P WEBER OF SE1/4 12628 6570 (-A� SEC.24 T.121 R.25 N O 18 THEODORE T HOLKER JR. & PRT. OF NE1/4 OF SE1/4 483296 45768 20945 5250 CHRISTOPHER JOHN HOLKER SEC.24 T.121 R.25 WRIGHT COUNTY CAST IRON MONUMENT MONUMENT AT QUARTER CORNER X=527542.1255 Y=205565.7828 S. LINE OF SE 1/4 OF THE SE 1/4 06 SECTION 24, T.121 N., R.25 W. ::C Z WRIGHT COUNTY BRASS PLUG MONUMENT AT SECTION CORNER X=530280.9658 Y=205565.2443 COUNTY ROAD N0. 118 MONUMENTATION NOTE WRIGHT COUNTY HIGHWAY RIGHT-OF-WAY MARKERS SHOWN HEREON WILL BE CORRECTLY PLACED IN THE GROUND AFTER COMPLETION OF CONSTRUCTION. RIGHT-OF-WAY NOTE WRIGHT COUNTY RESERVES TO AND FOR ITSELF AND ALL RIGHT-OF-WAY USERS HAVING EXISTING FACILITIES IN THE VACATED RIGHT-OF-WAY, THE RIGHT TO INSTALL, MAINTAIN, AND OPERATE FACILITIES IN THE VACATED RIGHT-OF-WAY AND TO ENTER UPON THE RIGHT-OF-WAY AT ANY TIME TO RECONSTRUCT, INSPECT, MAINTAIN, OR REPAIR THE FACILITIES. BEARING ORIENTATION PLAT BEARINGS ARE ORIENTATED TO THE WRIGHT COUNTY COORDINATE SYSTEM, N.A.D. 1983 (2011 Adj.). EASEMENT NOTE TEMPORARY EASEMENT WIDTH IS MEASURED FROM THE NEW RIGHT-OF-WAY LINE. DIMENSION NOTE DISTANCES ARE SHOWN IN FEET AND HUNDREDTHS OF A FOOT. UNLESS OTHERWISE NOTED. S. LINE OF NT. 1/4 THE SE 1/4 N. LINE OF SW 1/4 OF THE SE 1/4 SECTION 24, T.121 N..,, R.25 W. SECTION 24, T.121 N., R.25 W. 10' TE- - E. LINE OF SW 1/4 OF THE SE 1/4 600.00 SECTION 24, T.121 N.; R.25 W. 17_ z 17 _PARCEL 16 00 r•; ::.... :. -PARCEL 16 CALn CA Ln 60 l S 01'03'50" W 2639.27 w' N � >S. LINE OF SW 1/4 OF THE SE 1/4 n SECTION 24, T.121 N., R.25 W. _ � PARCEL 14B 602.63 r N 89'59'19" W m 50.01 N PARCEL 15 N 89'59'19" W '50.01 p PARCEL 16 m PARCEL 16 - - mam_ am M vi m N U to m (-A� N O O O S. LINE OF SE 1/4 OF THE SE 1/4 06 SECTION 24, T.121 N., R.25 W. ::C Z WRIGHT COUNTY BRASS PLUG MONUMENT AT SECTION CORNER X=530280.9658 Y=205565.2443 COUNTY ROAD N0. 118 MONUMENTATION NOTE WRIGHT COUNTY HIGHWAY RIGHT-OF-WAY MARKERS SHOWN HEREON WILL BE CORRECTLY PLACED IN THE GROUND AFTER COMPLETION OF CONSTRUCTION. RIGHT-OF-WAY NOTE WRIGHT COUNTY RESERVES TO AND FOR ITSELF AND ALL RIGHT-OF-WAY USERS HAVING EXISTING FACILITIES IN THE VACATED RIGHT-OF-WAY, THE RIGHT TO INSTALL, MAINTAIN, AND OPERATE FACILITIES IN THE VACATED RIGHT-OF-WAY AND TO ENTER UPON THE RIGHT-OF-WAY AT ANY TIME TO RECONSTRUCT, INSPECT, MAINTAIN, OR REPAIR THE FACILITIES. BEARING ORIENTATION PLAT BEARINGS ARE ORIENTATED TO THE WRIGHT COUNTY COORDINATE SYSTEM, N.A.D. 1983 (2011 Adj.). EASEMENT NOTE TEMPORARY EASEMENT WIDTH IS MEASURED FROM THE NEW RIGHT-OF-WAY LINE. DIMENSION NOTE DISTANCES ARE SHOWN IN FEET AND HUNDREDTHS OF A FOOT. UNLESS OTHERWISE NOTED. S. LINE OF NT. 1/4 THE SE 1/4 N. LINE OF SW 1/4 OF THE SE 1/4 SECTION 24, T.121 N..,, R.25 W. SECTION 24, T.121 N., R.25 W. 10' TE- - E. LINE OF SW 1/4 OF THE SE 1/4 600.00 SECTION 24, T.121 N.; R.25 W. 17_ - PARCEL 17 _PARCEL 16 [i..:.i'ie'. w r•; ::.... :. -PARCEL 16 S 01'03'50" W 2639.27 W. LINE OF SE 1/4 OF THE SE 1/4 SECTION 24, T.121 N., R.25 W. )1"0350"" E PARCEL 18 - E. LINE OF NW 1/4 OF THE SE 1/4 SECTION 24, T.121 'N., R.25 W. COUNTY ROAD NO. 118 ►� - - Y N. LINE OF SE 1/4 OF THE SE SECTION 24, T.121 N., R.25 W. .... S. LINE OF NE 1/4 OF THE SE 1/4 SECTION 24, T.121 N., R.25 W. 1 SCALE IN FEET LEGEND SECTION LINE QUARTER LINE SIXTEENTH LINE PROPERTY LINE NEW R/W LINE NEW CENTERLINE - - - - - EXISTING CENTERLINE - EXISTING R/W LINE TEMPORARY EASEMENT - - TE - - PERMANENT EASEMENT FOUND IRON MONUMENT • WRIGHT CO. MONUMENT O SET 1/2" X 18" REROD 0 WITH CAP MARKED WRIGHT COUNTY HIGHWAY RIGHT-OF-WAY MARKER NOT SET SET P.K. NAIL x RIGHT-OF-WAY TO BE VACATED WRIGHT COUNTY CAST IRON MONUMENT MONUMENT AT QUARTER CORNER X=524981.3828 Y=208145.8698 N. LINE OF NW 1/4 OF THE SE 1/4 N SECTION 24, T.121 N., R.25 W. 00 00 IO m rn � N PARCEL 15� o N 89'10'07" E 50.03- N 89'10'07" E. j m m V) m m z � OD so 0 O J m N J (ll N -------- 15' Ti ------ W. LINE OF NE 1/4 OF THE SE 1/4 350.00 SECTION 24, T.121 N., -R.25 W. 50.03- 138.47 N. LINE OF NE 1/4 OF THE SE 1/4 SECTION 24, T.121 N., R.25 W. WRIGHT COUNTY CAST IRON MONUMENT MONUMENT AT QUARTER CORNER X=530284.4575 Y=208222.8155 0 n 2 Em z m F 09(c.ta\ WRIGHT COUNTY HIGHWAY RIGHT OF WAY PLAT N0. 73 DETAIL A �i NO SCALE COUNTY ROAD NO. 118 S 00'15'25" E 902.38 N WEST UNE OF OUTLOT B co SPIRIT HILLS ry q PARCEL 36 00 � �� � �= m �Z S 00'04'26" E Gm 412.64 0 0 c 0 WRIGHT COUNTY CAST IRON MONUMENT MONUMENT AT QUARTER CORNER X=524981.3828 Y=208145.8698 COUNTY ROAD N0. 118 RIGHT-OF-WAY IN SECTION 24, T.121 N., R.25 W. DEED RECORDED EXISTING HIGHWAY NEW HIGHWAY TEMPORARY PARCEL OWNER LOCATION (DOCUMENT NO.) EASEMENT EASEMENT EASEMENT NUMBER (BOOK, PAGE) (SQ. FT.) (SQ. FT.) (SQ. FT.) 19 JAMES C SHULTZ REVOCABLE TRUST & PRT. OF SW1/4 354182 31782 18005 5175 TARRA L SCHULTZ REVOCABLE TRUST 4 121 SEC.24 T.121 R.25 2 . 1157665 20 JAMES C SHULTZ REVOCABLE TRUST & PRT. OF SW1/4 OF NE1/4 Bk248 Pg699 8676 5767 TARRA L SCHULTZ REVOCABLE TRUST SEC.24 T.121 R.25 1157665 32 RENE C MCCULLOUGH & PRT. OF NW1/4 OF NE1/4 1143952 24957 9038 4854 LINDA J MCCULLOUGH SEC.24 T.121 R.25 33 CRAIG A BOUTAIN & PRT. OF NW1/4 OF NE1/4 1172986 12873 3712 SHELLEY D BOUTAIN SEC.24 T.121 R.25 PRT. OF NW1/4 34 BRODY CHAPMAN OF NE1/4 1432921 28137 7211 SEC.24 T.121 R.25 OUTLOT B 979258 35 RW LAND HOLDINGS LLC SPIRIT HILLS 16036 SEC.24 T.121 R.25 PRT. OF NE1/4 1031856 36 CITY OF MONTICELLO OF NE1/4 2876 7612 12004 SEC.24 T.121 R.25 PRT. OF NE1/4 1031856 59 CITY OF MONTICELLO OF NE1/4 44 235 375 SEC.24 T.121 R.25 (n .. • 44. S. LINE OF SW 1/4 OF THE NE 1/4 SECTION 24, T.121 N., R.25 W. t �!• .I3 � n '1 � E. LINE OF SW 1/4 OF THE NE 1/4 SECTION 24, T.121 N., R.25 W. r z N 01'03'50" E 970.67 M SPAR89CE10L 0179 W 50.03 o - - -S 89' 10'07" W 50.03 m m U m 21.81 m S 05' W z x? 17 W lu PARCEL 19� -PARCEL 20 COUNTY ROAD NO. 118 S 01'03'37" W 989.87 W. LINE OF SE 1/4 OF THE NE 1/4 "' •"•' ' SECTION 24, T.121 N., R.25 W. ••••I :::...:... ••.� ::�' :... S. LINE OF SE 1/4 OF*l>*` SECTION 24, T.121 N., HT COUNTY CAST IRON) MONUMENT MONUMENT AT QUARTER CORNER X=530284.4575 Y=208222.8155 MONUMENTATION NOTE WRIGHT COUNTY HIGHWAY RIGHT-OF-WAY MARKERS SHOWN HEREON WILL BE CORRECTLY PLACED IN THE GROUND AFTER COMPLETION OF CONSTRUCTION. RIGHT-OF-WAY NOTE WRIGHT COUNTY RESERVES TO AND FOR ITSELF AND ALL RIGHT-OF-WAY USERS HAVING EXISTING FACILITIES IN THE VACATED RIGHT-OF-WAY, THE RIGHT TO INSTALL, MAINTAIN, AND OPERATE FACILITIES IN THE VACATED RIGHT-OF-WAY AND TO ENTER UPON THE RIGHT-OF-WAY AT ANY TIME TO RECONSTRUCT, INSPECT, MAINTAIN, OR REPAIR THE FACILITIES. BEARING ORIENTATION PLAT BEARINGS ARE ORIENTATED TO THE WRIGHT COUNTY COORDINATE SYSTEM, N.A.D. 1983 (2011 Adj.). EASEMENT NOTE TEMPORARY EASEMENT WIDTH IS MEASURED FROM THE NEW RIGHT-OF-WAY LINE. DIMENSION NOTE DISTANCES ARE SHOWN IN FEET AND HUNDREDTHS OF A FOOT, UNLESS OTHERWISE NOTED. •050 0 100•t 300 SCALE IN FEET LEGEND SECTION LINE QUARTER LINE SIXTEENTH LINE PROPERTY LINE NEW R/W LINE NEW CENTERLINE EXISTING CENTERLINE -- EXISTING R/W LINE TEMPORARY EASEMENT - TE - PERMANENT EASEMENT FOUND IRON MONUMENT • WRIGHT CO. MONUMENT O SET 1/2" X 18" REROD 0 WITH CAP MARKED WRIGHT COUNTY HIGHWAY RIGHT-OF-WAY MARKER NOT SET SET P.K. NAIL x RIGHT-OF-WAY TO BE VACATED WRIGHT COUNTY CAST IRON MONUMENT MONUMENT AT QUARTER CORNER X=527722.4348 Y=210806.3843 S. LINE OF NW 1/4 OF THE NE 1/4 co N. LINE OF SW 1/4 OF THE NE 1/4---.� SECTION 24, T.121 N., R.25 W. SECTION 24, T.121 N., R.25 W. 41 :~ 41 N. LINE OF NW 1/4 OF THE NE 1/4 ...... .... . .... . I . SECTION 24, T.121 N., R.25 W. N � co E. LINE OF NW 1/4 OF THE NE 1/4 = R=8450.00 15' TE I 15' TE SECTION 24, T.121 N., R.25 W. A=1'08'15" 167.48 - - 500.40 N 00'04'26" W 1491.63 1=167.77 .......::>. Z N 88'44 44 E PARCEL 20 PARCEL 19 o PARCEL 19 PARCEL 32 PARCEL 32 PARCEL 33 PARCEL 33 7PARCtEL34LA PA CELL 1340N 88'44'44" E. � - 50.01'. PARCEL 36 m S 00'05'11" E 304.17 _ _ _ _ _ _ - _ - 902.38 - - -tw. - - - - - - - - - - - - - - - - S 00'04'26" E 412.64- cn...f5' TE r S 00'15'25" E 15TE - - - - - - - - - - - - - - - - - m 191.14 L_ - - - J 611.43 PARCEL 35 ................... .............A 30' TE z � m 40' TE 400.14 m���PARCEL 35 100.00 LINE OF NE 1/4 OF THE NE 1/4 30' TE � m cn 7 SECTION 24, T.121 N., R.25 W. 12.50 � • ry SEE DETAIL A • .. i.. .... ... ... . m :• } N W • • .. .. . ....•• •... . A P V. • • ., '44. 3 N. LINE OF SE SECTION 24, T.1 V. . ..... • A N. LINE OF NE 1/4 OF THE NE 1/4 1/4 OF THE NE 1/4 m SECTION 24, T.121 N., R.25 W. 21 N., R.25 W. S. LINE OF NE 1/4 OF THE NE 1/4 �••j• r SECTION 24, T.121 N., R.25 W. ' "" •••' m Fv WRIGHT COUNTY CAST IRON MONUMENT MONUMENT AT SECTION CORNER X=530287.1118 Y=210862.5458 D Ic_ICL\ WRIGHT COUNTY HIGHWAY RIGHT OF WAY PLAT N0. 73 RIGHT-OF-WAY IN SECTION 13, T.121 N., R.25 W. ..: 50.01 DEED RECORDED EXISTING HIGHWAY NEW HIGHWAY TEMPORARY PARCEL OWNER LOCATION (DOCUMENT NO.) EASEMENT EASEMENT EASEMENT NUMBER PARCEL 60 (BOOK, PAGE) (SQ. FT.) (SQ. FT.) (SQ. FT.) PRT. OF SW1/4 DEEDS R S 00'04'26" E 478.61 37 MONTICELLO TOWNSHIP OF SE1/4 PAGE 388 13007 3201 .11 SEC.13 T.121 R.25 W. LINE OF SE 1/4 OF THE SE 1/4 PRT. OF SE1/4 SECTION 13, T.121 N., R.25 W. z 60 CITY OF MONTICELLO OF SE1/4 1031680 1934 8859 7412 SEC.13 T.121 R.25 a LOT 16, BLK 2 62 SPIRIT HILLS HOMEOWNERS ASSOC SPIRIT HILLS 877051 1379 TOWNHOMES a SEC.13 T.121 R.25 m LOT 1, BLK 1 S. LINE 63 INDEPENDENT SCHOOL DIST 882 MONTICELLO HIGH 1327113 75 13, T.121 N., R.25 W. SCHOOL ADDITION SEC.13 T.121 R.25 N w (b K 0 0 w 2 r z m S I I WRIGHT COUNTY CAST IF MONUMENT AT QUARTER X=527722.4348 / 15 S. LINE OF SW 1/4 OF THE SE 1/4 SECTION 13, T.121 N., R.25 W. / SEE .. DETAIL B PO4'26" W 208.71 44 W 01 cn :................. EL 37 PARCEL 37 4- 4 W AMM E. LINE OF SW 1/4 OF THE SE 1/4 SECTION 13, T.121 N., R.25 W. cn ..: 50.01 A m ai rti J: m _ PARCEL 60 t. PARCEL 60 (n "4 S 00'04'26" E 478.61 0 TE Im _ _ _ _ _ 30' TPs .11 131.09 W. LINE OF SE 1/4 OF THE SE 1/4 SECTION 13, T.121 N., R.25 W. z co a a m S. LINE OF SE 1/4 OF THE SE 1/4 SECTION 13, T.121 N., R.25 W. WRIGHT COUNTY CAST IRON MONUMENT MONUMENT AT SECTION CORNER X=530287.1118 Y=210862.5458 YJ COUNTY ROAD NO.118 DETAIL B S LOT 15 NO SCALE BLOCK 3 z m N 0'00'29" W 1129.81 co 04 �c N 0'04'26" W 208.71 EXISTING R/W UNE PARCEL 37 COUNTY COUNTY ROAD NO.118 ROAD NO.118 N. LINE OF SW 1/4 OF THE SE 1/4 SECTION 13, T.121 N., R.25 W. PARCEL 62 S 00'09'39" E 418.74- 503'01'10" W 141.10J PARCEL 62 S 00'00'28" E 0'00'2 10.00 ' S 00'00'28" E S 89'59'32" W SEE 51.30 ,..• ... ....• ...... ... S 4 ••.:.: •••• : -. DETAIL C � � PARCEL 62 •..:: :: :: :::...:... •..: :: : ':: ....... N 89 5 74.95 6 6'06" W . :6 10.26-1.. S 00'08'48" E 3 $ N. LINE OF SE 1/4 OF THE SE 1/4 SECTION 13, T.121 N., R.25 W. ...... .... :. ... . ' EE4 h•.. i� DETAIL C zYi!--- NO SCALE COUNTY ROAD NO.118 EXISTING R/W UNE 141.10 S 00'00'28" E JCq)'uA PARCEL 62 LOT 16 BLOCK 2 S 0'00'28" E 149.96 Yt T S. LINE OF NW 1/4 OF THE SE 1/4 SECTION 13, T.121 N., R.25 W. MONUMENTATION NOTE WRIGHT COUNTY HIGHWAY RIGHT-OF-WAY MARKERS SHOWN HEREON WILL BE CORRECTLY PLACED IN THE GROUND AFTER COMPLETION OF CONSTRUCTION. RIGHT-OF-WAY NOTE WRIGHT COUNTY RESERVES TO AND FOR ITSELF AND ALL RIGHT-OF-WAY USERS HAVING EXISTING FACILITIES IN THE VACATED RIGHT-OF-WAY, THE RIGHT TO INSTALL, MAINTAIN, AND OPERATE FACILITIES IN THE VACATED RIGHT-OF-WAY AND TO ENTER UPON THE RIGHT-OF-WAY AT ANY TIME TO RECONSTRUCT, INSPECT, MAINTAIN, OR REPAIR THE FACILITIES. BEARING ORIENTATION PLAT BEARINGS ARE ORIENTATED TO THE WRIGHT COUNTY COORDINATE SYSTEM, N.A.D. 1983 (2011 Adj.). EASEMENT NOTE TEMPORARY EASEMENT WIDTH IS MEASURED FROM THE NEW RIGHT-OF-WAY LINE. DIMENSION NOTE DISTANCES ARE SHOWN IN FEET AND HUNDREDTHS OF A FOOT, UNLESS OTHERWISE NOTED. • • • • • • • • ••L •... .... •u• • • • • a• PARCEL 63 . .... .... ... . N 78'27'14" E E. LINE OF NW 1/4 OF THE SE 1/4 '30.69-ECTION 13, T.121 N., R.25 W. - - �'o 1 ^m'Cb N� W. LINE OF NE 1/4 OF THE SE 1/4 SECTION 13, T.121 N., R.25 W. S. LINE OF NE 1/4 OF THE SE 1/4 SECTION1 13, T.121 N., R.25 W. 1 SCALE IN FEET 111xt3:110111 SECTION LINE QUARTER LINE SIXTEENTH LINE PROPERTY LINE NEW R/W LINE NEW CENTERLINE - - - EXISTING CENTERLINE EXISTING R/W LINE TEMPORARY EASEMENT - Tv - PERMANENT EASEMENT FOUND IRON MONUMENT • WRIGHT CO. MONUMENT O SET 1/2" X 18" REROD 0 WITH CAP MARKED WRIGHT COUNTY HIGHWAY RIGHT-OF-WAY MARKER NOT SET SET P.K. NAIL x RIGHT-OF-WAY TO BE VACATED ai rti J: t. t.. "4 1 SCALE IN FEET 111xt3:110111 SECTION LINE QUARTER LINE SIXTEENTH LINE PROPERTY LINE NEW R/W LINE NEW CENTERLINE - - - EXISTING CENTERLINE EXISTING R/W LINE TEMPORARY EASEMENT - Tv - PERMANENT EASEMENT FOUND IRON MONUMENT • WRIGHT CO. MONUMENT O SET 1/2" X 18" REROD 0 WITH CAP MARKED WRIGHT COUNTY HIGHWAY RIGHT-OF-WAY MARKER NOT SET SET P.K. NAIL x RIGHT-OF-WAY TO BE VACATED OJNTY p� WRIGHT COUNTY �Z DEPARTMENT OF HIGHWAYS Z = m 6 O Wright County Public Works Building - -41y1901 Highway 25 North 78 65 Buffalo, MN 55313 Jct. T.H. 25 and C.R. 138 Telephone: (763) 682-7383 FAX. (763) 682-7313 TO: Wright County Cities and Townships FROM: Virgil Hawkins, County Engineer DATE: May 12, 2014 VIRGIL HAWKINS, P.E. Highway Engineer CHAD HAUSMANN, P.E. Assistant Highway Engineer STEVE MEYER Maintenance Superintendent MARK JOHNSON Right -of -Way Agent SUBJECT: Amended Cost Participation Policy for Highway Construction Projects The Wright County Board of Commissioners, at its May 6t", 2014 meeting, unanimously voted to adopt a new Cost Sharing Policy for Highway Construction Projects in Wright County. Please find enclosed a copy of the following: • Copy of Executive Summary of the Cost Participation Policy Update • Resolution 14-18, dated May 6, 2014 • Copy of Amended Cost Participation Policy, as adopted Please direct any questions you have regarding this policy either to me or Chad Hausmann, Assistant County Engineer. Enclosures cc: County Commissioners Lee Kelly, County Coordinator Brian Asleson, Deputy County Attorney Chad Hausmann, Assistant County Engineer p� WRIGHT COUNTY VIRGIL G. HAWKINS, P.E. Highway Engineer OJNTv DEPARTMENT OF HIGHWAYS (763) 682-7388 Z CHAD D. HAUSMANN, P.E. M Assistant Highway Engineer id O Wright County Public Works Building (763) 682-7387 �L 7 dy 1901 Highway 25 North MARK A. JOHNSON Buffalo, MN 55313 7865 Right -of -Way Agent Jct. T.H. 25 and C.R. 138 (763) 682-7386 Telephone: (763) 682-7383 FAX. (763) 682-7313 HIGHWAY COST PARTICIPATION POLICY UPDATE Executive Summary Goals 1. Update existing cost participation policy (adopted March 1993) to include conventional projects (projects in the County 5 -Year CIP) and development -driven projects (projects not in the 5 -Year CIP). Development -driven projects are not addressed in the 1993 policy. 2. Update policy to include missing elements like roundabouts, electric/specialty signs, trails, landscaping, aesthetic treatments, pedestrian ramps (ADA), and any other items that are identified through this participative update process. Objectives (recognizing that all projects are not the same) 1. Ensure an equitable and consistent approach for all projects regardless of location. 2. Remove uncertainty so that cities and developers understand county expectations related to cost share for improvements on county highways needed to accommodate development. 3. Update past practices by comparing 1993 policy, other counties' current policies, and by receiving input from cities and townships. Background Study The Transportation Committee of the Whole, at the May 21, 2013 meeting, directed the county engineer to compile a summary of Wright County's Cost Participation Policy, dated 1993 (including comparisons to several surrounding counties and past practices of Wright County). The county engineer was directed to send this information to all cities and townships in Wright County to solicit input for future discussion about an update to the policy. Two notices were sent to all of the cities and townships, dated July 12, 2013 and August 22, 2013. The county engineer was also invited to attend and met with the city administrators group on August 22, 2013 to discuss the county's desire to update this policy, to seek input to make the new policy more equitable, and to include items that the current policy does not address. The county engineer received input from 10 cities and three townships for updating the Cost Participation Policy. The County Board, at its January 7, 2014 Board Meeting, scheduled a public meeting date of Wednesday, February 12, 2014 at 3:30 pm to receive public input from all cities and townships for the proposed updated cost participation policy. Page 1 of 2 2014 Cost Share Policy — Executive Summary Proposed Cost Share Policy Summary The proposed cost share policy contains two tables, which are attached to this summary, one for conventional projects (CIP) and one for development -driven projects (Non-CIP). 1. Conventional projects are projects programmed in the County 5 -Year Capital Improvement Plan (CIP). These are typically projects that have been planned for some time and involve improvements to county roads to mitigate safety or improve traffic capacity. They can have regional significance, often receive grants, and are either already budgeted or budgeted contingent on receiving grants. a. The table and accompanying notes for conventional projects (CIP) are a change from the existing (1993) policy that did not differentiate between conventional projects and development -driven projects. b. Changes to the 1993 policy include: addition of roundabouts, intersection lighting, pedestrian underpasses/overpasses, aesthetic treatments, highway signs, electronic/dynamic signs, and noise walls. A revision to the trail cost share includes a reference to the Wright County Trail & Bikeway Plan. 2. Development -driven projects are projects that are not programmed in the County 5 -Year CIP. These projects, which impact our highway system by triggering improvements, are typically required to accommodate imminent development or to stimulate development. County funding has not been identified for these projects in the current budget or CIP. They often require special funding or require previously programmed CIP projects to be delayed (if the county were to participate). a. The table and accompanying notes for development -driven projects (non-CIP) is a new policy. The municipality is responsible for all of the cost of county road improvements required for these non-CIP projects, unless an agreement is reached between the county and municipality for funding. Maintenance The final section of the proposed cost share policy outlines maintenance responsibilities for projects constructed under the policy. This is a new addition to the Cost Participation Policy, as the 1993 policy did not address this at all. This policy includes some past practices, like storm sewer maintenance by municipalities, and adds language for the new items like roundabouts, signs, lighting, noise walls, etc. Conclusion The proposed policy meets the defined goals and objectives and is an equitable and fair approach to sharing in the cost of county highway projects with municipalities and townships. The new proposed policy, as attached and adopted by the County Board on May 6, 2014 puts Wright County in line with surrounding counties for cost participation with municipalities and correlates to the majority of the changes as requested by the cities and townships that provided input into this process. Page 2 of 2 2014 Cost Share Policy — Executive Summary BOARD OF COUNTY COMMISSIONERS WRIGHT COUNTY, MINNESOTA Date May 6, 2014 Resolution No. 14-18 Motion by Commissioner Potter Seconded by Commissioner Daleiden WHEREAS, an established funding policy for construction projects on County State Aid Highways and County Roads in Wright County provides for consistency and allows for better planning for both Wright County and other local units of government involved in the improvement project; AND WHEREAS, input was received by cities and townships at a public meeting that was held on February 12, 2014 to update the current funding policy (dated 3/23/93); AND WHEREAS, the Wright County Board has subsequently discussed the updated policy at a Transportation Committee meeting on April 1, 2014; AND WHEREAS, an updated cost sharing policy provides for: 1. An equitable and consistent approach for all projects, regardless of location. 2. Ability of local units of government to provide input to improvement projects and to commit them, financially, to some of the decisions that are made. 3. Ability of County to distribute its improvement funds to more projects in more communities. 4. Updates that include missing items from the previous policy (roundabouts, electric/specialty signs, trails, landscaping, pedestrian ramps, etc.) AND WHEREAS, the County Board has determined that the present policy needs some modifications. NOW THEREFORE, BE IT HEREBY RESOLVED: 1. That the attached policy is hereby adopted. 2. That the attached policy supersedes the construction funding policy adopted by the Wright County Board on March 23, 1993. 3. That the policy be implemented on all future projects and on all current projects in which a funding agreement has not yet been approved by Wright County. STATE OF MINNESOTA) ss. County of Wright I, Sue Vergin, duly appointed, qualified, and acting Clerk to the County Board for the County of Wright, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution or motion with the original minutes of the proceedings of the Board of County Commissioners, Wright County, Minnesota, at their session held on the 6th day of May, 2014 on file iil my office, and have found the same to be true and correct copy thereof. Witness my hand and official seal at Buffalo, Minnesota, this 6th day of May, 2014. c �Ly;� I �— Su Vergin, Assistant Co y Coordinator YES NO HUSOM X HUSOM SAWATZKE X SAWATZKE DALEIDEN X DALEIDEN POTTER X POTTER BORRELL X BORRELL STATE OF MINNESOTA) ss. County of Wright I, Sue Vergin, duly appointed, qualified, and acting Clerk to the County Board for the County of Wright, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution or motion with the original minutes of the proceedings of the Board of County Commissioners, Wright County, Minnesota, at their session held on the 6th day of May, 2014 on file iil my office, and have found the same to be true and correct copy thereof. Witness my hand and official seal at Buffalo, Minnesota, this 6th day of May, 2014. c �Ly;� I �— Su Vergin, Assistant Co y Coordinator AMENDED COST PARTICIPATION POLICY (This Policy Replaces the Policy dated March 23, 1993) Applicable to Cooperative Highway Projects between Wright County and Municipalities. Original Policy adopted by the Wright County Board of Commissioners on March 23, 1993. Adopted by the Wright County Board of Commissioners on May 6, 2014. A. Construction Cost Share — Conventional Project (Projects programmed in the County 5 -year CIP.) Project Items County Share Municipality Share Note Right of Way Based on Scope Based on Scope 1 Retaining Walls/ Retaining Walls in Lieu of Right of Way 50% 50% Clearing and Grubbing Grading Aggregate Base and Surfacing Parking Lanes on 4 -Lane or 6 -Lane Highway Storm Sewer System and Ponds/Treatment Basins Culverts Concrete Sidewalk and Pedestrian Ramps Concrete Curb and Gutter Concrete Median and Median Curb Concrete Driveway Entrances (Apron) Municipal Utility Adjustment or Construction Roundabouts Traffic Control Signal Systems Rural Intersection Street Lighting Decorative/Urban Street Lighting Bridges Trails & Bikeways Along County Highway Trail/Bikeway Underpass/Overpass Landscaping and Aesthetic Treatments Mailbox Supports (Meeting Swing -Away Standards) Highway Signs Electronic/Specialty Signs Noise Walls Mobilization Erosion Control Traffic Control Engineering Services Other Items 100% 0% 100% 0% 2 100% 0% 3 0% 100% 4 °/nage of Contributing Flow %age of Contributing Flow 5 100% 0% 0% 100% 6 %age of Contributing Flow (up to 50% max) 100% 100% 0% By Leg By Leg 100% 0% 100% 0% 0% 0% 100% 100% 50% By Negotiation Pro -rated by const. share Pro -rated by const. share Pro -rated by const. share Pro -rated by const. share By Negotiation %age of Contributing Flow 7 (up to 50% max) 0% 0% 100% By Leg By Leg 0% 100% 0% 100% 100% 100% 0% 0% 50% By Negotiation Pro -rated by const. share Pro -rated by const. share Pro -rated by const. share Pro -rated by const. share By Negotiation 10 10 11 12 13 14 14, 15 16 17 18 Conventional Project Notes 1. Includes permanent and temporary easements needed for projects on the existing county highway system or newly established or dedicated county highway system, including the property needed for storm water treatment basins and wetland mitigation sites. Municipalities are responsible to pay R/W needed for added amenities (parking lane on four -lane or six -lane highways, sidewalk, trails, etc.) 2. Includes grading and removal items. Applies to county highways and work necessary to tie in existing public street approaches. Enhancements to public streets approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality. 3. Applies to county highways and work necessary to tie in existing public street approaches. Enhancements to public streets approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality. 4. Parking lane/shoulder on two-lane highways, per State Aid standards, will be 100% county cost. Includes grading, base, and surfacing. Applies to county highways and work necessary to tie in existing public street approaches. Enhancements to public street approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality. 5. Includes catch basins, manholes, storm sewer pipes, outlet structures, grit chambers, and water quality and rate control ponds/basins. The county share is based on the ratio of contributing flow from the right of way to the total contributing flow. After construction of storm sewer system on a county highway, it will be the responsibility of the municipality to maintain the system, ponds/treatment basins. 6. Existing sidewalk/pedestrian ramps impacted by the highway construction will be replaced in kind by the county. Municipality is responsible for ownership and maintenance of sidewalk. 7. Existing curb and gutter impacted by the highway construction will be replaced in kind by the county. Municipality is responsible for ownership and maintenance of curb and gutter. County cost share will be by percentage of contributing flow, up to a maximum of 50%. 8. The county pays for standard median design which is plain concrete. If a municipality requests decorative/landscaped median, the municipality pays the additional cost above the cost of a standard median, including future maintenance. 9. Concrete aprons are installed at locations determined by the county. Driveways beyond the apron are constructed in-kind. 10. Applies to new and replacement traffic signal systems/roundabouts. Includes all components that make up a permanent warranted traffic control signal system or roundabout, including Emergency Vehicle Pre-emption (EVP) system (signal system), street lighting, with steel poles and mast arms (signal system) installed at an intersection of a county highway and public roadway at an approved location by the county. The county pays 0% of a signal system at a private access/road. The municipality pays 100% of the furnishing and maintenance of electrical power to the traffic signal. The cost to modify, update or completely reconstruct the signal system will be shared at the same percentage as the original installation. 11. Designed to light an intersection for traffic safety purposes. Locations will be determined by the county, and follow the county's current Rural Street Lighting Policy (45 mph or greater). 12. Decorative type and/or corridor lighting along the highway. 13. Applies to bridges under the county's jurisdiction. Any special/added decorative treatments or amenities above State Aid standards requested by municipalities will be 100% municipality cost, including any added R/W needed. 14. Applies to trails/bikeways constructed with county highway projects only. Stand alone trail/bikeway projects are handled separately. Locations and descriptions of potential trails/bikeways are identified in the Wright County Trail & Bikeway Plan, dated July 19, 2011. Applies to all costs associated with trail, including but not limited to: grading, drainage, base, surfacing, pedestrian ramps, wetland mitigation due to trail impacts, and additional right way needed for the trail. The county will only participate in funding trails/bikeways in accordance with the Wright County Trail & Bikeway Plan, dated July 19, 2011 (which includes grants, matching grants, local funding, and other non -highway funding sources). 15. Underpasses spanning 10 feet or more are considered bridges and will be added to the county bridge safety inspection program. Municipalities owning/maintaining the bridges will be responsible for reimbursing the County for the safety inspection costs. 16. Landscaping and aesthetic items that do not serve a specific transportation use, such as streetscaping, median plantings, decorative railing, and ornamental fencing, etc. All approved median plantings require irrigation. 17. Design/installation will be subject to approval of the county, and a separate agreement will be needed between the county and municipality, on a case-by-case basis. Municipality requesting specialty/dynamic signing will be responsible for power costs. Maintenance will be 50% each for county and municipality. 18. Additional costs for decorative noise walls will be the responsibility of the requesting agency. CIP) B. Construction Cost Share — Development Driven Project (Projects not programmed in the County 5 -year Project Items County Share Municipality Share Note Right of Way 0% 100% 1 Retaining Wall in Lieu of Right of Way 0% 100% 1 Clearing and Grubbing 0% 100% 1 Grading 0% 100% 1 Aggregate Base and Surfacing 0% 100% 1 Parking Lanes on 4 -Lane or 6 -Lane road 0% 100% 1 Storm Sewer and Ponds/Treatment Basins 0% 100% 1 Culverts 0% 100% 1 Concrete Sidewalk 0% 100% 1 Concrete Curb and Gutter and Pedestrian Ramps 0% 100% 1 Concrete Median and Median Curb 0% 100% 1 Concrete Driveway Entrances (Apron) 0% 100% 1 Municipal Utility Adjustment or Construction 0% 100% 1 Roundabouts 0% 100% 1 Traffic Signals 0% 100% 1 Intersection Lighting 0% 100% 1 Street Lighting 0% 100% 1 Bridges 0% 100% 1 Trails Along County Highway 0% 100% 1 Pedestrian Underpass/Overpass 0% 100% 1 Landscaping 0% 100% 1 Aesthetic Treatments 0% 100% 1 Highway Signs 0% 100% 1 Electronic/Specialty Signs 0% 100% 1 Noise Walls 0% 100% 1 Mobilization 0% 100% 1 Erosion Control 0% 100% 1 Traffic Control 0% 100% 1 Engineering Services 0% 100% 1 Other Items 0% 100% 1 Development Driven Project Note 1. Development Driven Projects are projects that are not currently programmed in the county's 5 -Year C.I.P., and due to the nature of the development(s), require improvements to the county highway system that are necessary for safety/capacity/access due to imminent development or to stimulate development. Lacking an agreement stating otherwise between the county and municipality, the county would participate in costs to improvements to the county highway system that are necessary for safety/capacity/access due to a development driven project as shown in Section B above. Access to the county highway system, due to development, will be based on an Agreement/Access Permit between the county and municipality that spells out the necessary improvements needed to the county highway system (based upon an independent traffic study, at no cost to the county). C. Maintenance - Maintenance of county highways constructed under this policy will be as follows, unless specified differently in a separate maintenance agreement. This Maintenance Policy will apply to both Conventional Projects and Development Driven Projects. 1. The county is responsible for maintenance of the county highway between curbs or between outside edges of shoulders. This includes but is not limited to snow and ice control, patching, crack sealing, seal coating, pavement rehabilitation, shouldering, pavement markings (excluding crosswalks) and sign replacement. In addition, the county is responsible for routine maintenance outside the edge of shoulder and within the right of way of a rural county highway. The county may enter into agreements with municipalities to perform highway maintenance. 2. The municipality is responsible for maintenance of the boulevard, landscaped median, curb and gutter, trees, shrubs, irrigation systems, sidewalk, pedestrian ramps, retaining walls, steps, aesthetic treatments, and other urban appurtenances within the right-of-way of an urban county highway. The county is responsible for standard concrete medians. 3. The county is responsible for maintenance of bridges and culverts on the county route. 4. The municipality is responsible for maintenance of its utilities and storm sewer systems, including detention/treatment basins. Costs to replace elements of storm sewer systems will be shared at the same percentage as the original installation. The county is responsible for maintaining roundabouts on the county route with the exception of island landscaping and aesthetic treatments, which are the responsibility of the municipality. 6. Unless stipulated by special agreement, the county will own and is responsible for maintaining traffic signal systems (with the exception of the attached lighting) at county highway intersections with local public roadways and private streets. The municipality is responsible for maintaining the signal lighting and the electrical power to the signal system. The cost to modify, update, or completely reconstruct the signal system will be shared at the same percentage as the original installation. 7. The maintenance responsibility for street lighting shall be in accordance with the current County Rural Street Lighting Policy. 8. The municipality is responsible for the maintenance of decorative/corridor street lights. 9. The municipality is responsible for maintaining municipality owned trails/bikeways within the county highway right of way. Costs for major rehabilitation or replacement will be shared at the same percentage as the original installation, as governed by the Wright County Trail & Bikeway Plan. 10. The municipality is responsible for maintaining pedestrian underpasses and overpasses. 11. The municipality is responsible for maintaining marked crosswalks along county routes, in accordance with the county's marked crosswalk policy. 12. The county is responsible for maintaining highway signs. 13. The county is responsible for maintaining electronic/specialty signs. The costs of maintenance will be shared at the same percentage as the original installation. 14. Maintenance of noise walls is the responsibility of the agency paying for the initial installation. AGREEMENT NO. 20-51 WRIGHT COUNTY DEPARTMENT OF HIGHWAYS FUNDING PARTICIPATION AND CONSTRUCTION AGREEMENT BETWEEN THE COUNTY OF WRIGHT and THE CITY OF MONTICELLO For CONSTRUCTION OF IMPROVEMENTS FOR: County Road (CR) 118 — (locally known as Fenning Avenue NE) CP 086-118-191 GRADING & BASE, SURFACING, ROUNDABOUT, & BIKE TRAIL/PATHWAY IMPROVEMENTS January 6, 2020 COOPERATIVE AGREEMENT THIS AGREEMENT, made and entered into by and between the County of Wright, Minnesota, acting by and through its County Board of Commissioners hereinafter referred to as the "County" and the City of Monticello, Minnesota, acting by and through its City Council, hereinafter referred to as the "City". WITNESSETH: WHEREAS, plans and specifications will be prepared by the County for the improvement of County Road (CR) 118, known locally as Fenning Avenue NE, from County State Aid Highway (CSAH) 37 to the intersection of CR 118/School Blvd./CSAH18, and said construction plans are designated as CR 118 Improvements, and the length of the improvement is approximately 1.8 miles, and WHEREAS, the jurisdiction of this segment of Fenning Avenue NE (from CSAH 37 to CSAH 18/School Blvd.) was recently transferred (Spring of 2019) from the Township/City to the County under Cooperative Agreement No. 19-54; and WHEREAS improvements are consistent with the short-term improvements identified on the County's list of Local Option Sales Tax Projects (approved by the County Board in June of 2017) and the County's Cost Participation Policy, dated May 2014 will govern the cost participation between the Cities and County for the project, and WHEREAS, the proposed improvements indicated above will be included in one (1) contract to be administered by the County and will consist of, but is not limited to, grading & base construction, roundabout construction, bituminous surfacing, bike trail/pathway construction, storm sewer/drainage improvements, and other miscellaneous improvements within the corporate limits of Monticello, and NOW THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD THAT: Article 1 The County shall construct or cause to be constructed an improvement project including, roadway, roundabout, bike trail/pathway, drainage, and other miscellaneous improvements upon or along CR 118 (Fenning Ave. NE) within the City limits in accordance with the approved plans and specifications as prepared by the County (to meet MnDOT State Aid Standards) and on file at the office of the County Engineer. Article 2 It is agreed that upon completion of and acceptance of the work as to quantity and quality by the County, the County Engineer shall determine the actual amount that the County will invoice the City in accordance with the following funding participation schedule: 1. County Road 118 (Fenning Avenue NE) Construction Costs: The cost participation is consistent with the Cost Participation Policy adopted by the County Board on May 6, 2014, and shown in the Appendix of this Agreement. The County will acquire necessary right-of-way for this project. PA 2. Storm Sewer Costs: It is agreed that upon completion of the project, if a storm sewer system is needed for the project, the City will own/maintain the storm sewer system and storm water ponds along CR 118 which includes meeting the MS4 requirements of MPCA. This ownership/maintenance shall not commit the City to replacing or relocating any portion of said storm sewer made necessary as a result of a future reconstruction of CR 118. The initial funding for the storm sewer system & ponding, for this project, will be split between the City and County at 50% each. 3. Bituminous Trail/Pedestrian Pathway: The City has requested that the County include design/construction of a City pedestrian path/trail in the scope of work. The County will acquire the necessary right-of-way for the construction of this project, including any additional right-of-way for the City pedestrian path/trail (if additional R/W is needed). The City will reimburse the County all right-of-way costs associated with the trail. This includes, but is not limited to permanent easement, temporary easement, damages due to loss of trees/shrubs, legal fees, etc. In lieu of additional R/W for the City pedestrian path/trail, it might be feasible to construct a retaining wall and fit the pedestrian path/trail within the R/W needed for the highway project. If this is the case, then the City will be responsible for 100% of the retaining wall cost and take on ownership/future maintenance and repairs of the retaining wall. The City will be the sole owners of the pedestrian path/trail and assume all liability/maintenance/ and future repairs. 4. Engineering Costs: The County will provide engineering services (with staff and/or consultants) for design, construction administration and inspection of this project. The County will not participate in any engineering costs incurred by the City that are necessary for the City to assess their portion of the project costs (Feasibility Studies, hearings, legal expenses, etc.). The City will reimburse the County for engineering services for the City's portion of the project based upon the following table. The final reimbursement will be computed using the appropriate % below times the City's portion only of the contract construction cost. From $ 0 thru $50,000 up to 18% of City's Portion Over 50,000 thru 100,000 up to 16% of City's Portion Over 100,000thru 250,000 up to 13% of City's Portion Over 250,OOOthru 500,000 up to 11% of City's Portion Over 500,OOOthru Indefinite up to 10% of City's Portion The County shall prepare a preliminary estimate of construction cost for the project. The preliminary cost estimate shall identify both the City's share and County's share of cost for the project based upon this funding agreement. This preliminary construction cost estimate shall be attached to this funding agreement. It is intended that the work outlined above in Article Two is to be done by a contractor on a unit price basis through a contract duly let by the County. At such time as the County awards a contract, the County will prepare a new estimate of the City's share of the construction cost based on the unit prices bid by the County's contractor. A copy of such revised cost estimate will be forwarded to the City. Article 4 The County shall be responsible for all field inspection of materials (Including required testing at intervals outlined in the latest MnDOT State Aid for Local Transportation Materials Control Schedule, which is included in the project proposal), quantities, and contractor performance for the road improvement project. Weekly Construction Diary forms should be submitted to the County. Testing for highway construction items will be paid for by the County and testing for utility improvement (and the pedestrian path/trail) will be paid for by the City. Article 5 The County shall bill the City an initial amount (95% of their cost share) after the contracts are signed by the County. The City's final cost share will be billed by the County upon final completion of the project. The City shall reimburse the County within 60 calendar days of receipt of the invoice from the County. Upon signing the contract by the County, a copy of the bid schedule breakdown of the City's portion of the project shall be forwarded to the City. Upon 100% completion of the work, the County shall forward to the City a copy of a cost breakdown identifying the City's cost participation, based on this agreement. Article 6 The City shall take ownership of the pedestrian path/trail and be responsible for all associated maintenance and future repairs of the pedestrian path/trail. The City is required to fill out a R/W Permit for the pedestrian path/trail within the CR 118 right-of-way. The County will waive the permit fee since the construction will be in conjunction with this project. Article 7 The City shall indemnify, save and hold harmless the County and all of its agents and employees of any form against any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution or performance of the work provided for herein to be performed by the City. The County shall indemnify, save and hold harmless the City and all of its agents and employees of any form against any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution of performance of the work provided for herein to be performed by the County. Article 8 It is further agreed that any and all full-time employees of the County and all other employees of the County engaged in the performance by any work or services required or provided for herein to be performed by the County shall be considered employees of the County only and not of the City and that any and all claims that may or might arise under Workmen's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged on any of the work or services provided to be rendered herein shall be the sole obligation and responsibility of the County. 4 4P It is further agreed that any and all full-time employees of the City and all other employees of the City engaged in the performance by any work or services required or provided for herein to be performed by the City shall be considered employees of the City only and not of the County and that any and all claims that may or might arise under Workmen's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees which so engaged on any of the work or services provided to be rendered herein shall be the sole obligation and responsibility of the City. Article 9 Before this agreement shall become binding and effective it shall be approved by the City Council of Monticello and it shall also be approved by the County Board and such other officers as law may provide. IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers and caused their respective seals to be hereunto affixed. COUNTY OF WRIGHT Recommended for Ap al: County Engineer i5� County Attorney 2-.2O-aO Date CITY OF MONTICELLO Recommended for proval: City Engineer, Monticello APPRO D: Mayor, City o City Attome , City of Monticello Uy Clerk, City of Monticello Date City Council Agenda: 04/12/2021 2L. Consideration of a request to waive fees for the renewal of a temporary use permit related to a temporary structure to allow for onsite screening for COVID-19 in the amount of $50. Applicant: City of Monticello/Cargill (Ryan Schmitz). Prepared by: Meeting Date: ❑ Regular Agenda Item Community & Economic 04/12/2021 ❑X Consent Agenda Item Development Coordinator Reviewed by: Approved by: Community Development Director City Administrator ALTERNATIVE ACTIONS Motion to approve the request for Temporary Use Fee Waiver, in the amount set by Ordinance, based on findings of the ongoing pandemic and State's Emergency Orders. Property: Address: 206 West 4th Street Planning Case Number: 2021-011 REFERENCE & BACKGROUND Request(s): Temporary Use Fee Waiver Deadline for Decision: Not applicable Land Use Designation: Downtown Mixed Use (DMU) Zoning Designation: CCD (Walnut & Cedar) & (General CCD) The purpose of the "CCD", Central Community District, is to provide for a wide variety of land uses, transportation options, and public activities in the downtown Monticello area, and particularly to implement the goals, objectives, and specific directives of the Comprehensive Plan, and in particular, the 2017 Downtown Monticello "Small Area Plan" Comprehensive Plan Amendment and its design and performance standards. Overlays/Environmental Regulations Applicable: NA Current Site Use: Industrial Building Surrounding Land Uses: North: Downtown Mixed -Use East: City Parks & Recreation/Downtown Mixed -Use South: Public and Institutional City Council Agenda: 04/12/2021 West: Mixed Neighborhood ANALYSIS Cargill submitted a request to renew a temporary use permit originally approved on October 27, 2020. The permit was attained to build a temporary structure for onsite screening for COVID-19. Per conditions of approval, the City required the applicant to re- apply after six months if the use was intended to continue. The applicant submitted the renewal application on March 24, 2021. There are no proposed changes to the previously approved temporary use permit with the renewal. The City has not received any complaints or violations of the temporary use to date. STAFF RECOMMENDATION Staff recommends waiver of the $50 temporary use permit fee due to the ongoing pandemic and State Emergency Orders. Please note, the fee was waived for the original temporary use permit. SUPPORTING DATA • Temporary Use Application 2 CITY OF Monticello CITY OF MONTICELLO Community Development 505 Walnut Street, Suite 1 Monticello, MN 55362 Temporary Use Permit (763) 295-2711 . info&i.monticello.mmus A1JFJ UatlOn Checklist Is this application a renewal of a previous permit? PROPERTY INFORMATION Property Address 20 , we S -f 7tti S1 Niel" e'l", ; ' V Property Legal Description Duration of permit, including start/end dates Property ID Number A written narrative including: PROPERTY OWNER INFORMATION Owner Name Gatl YC1 A,,'-! Owner Address tabs '14 rt Aez Hcel c> AA,v Owner Phoner 63 - 2, 7/ - Owner Email APPLICANT INFORMATION Applicant Name ',v TC 44�t-'. .- Applicant Address 1416 Gdafi '1-4 Sfi a-' cedo Applicant Phone 7,6e3 -27/.. Sig° Applicant Emaila,t/,�, Te Ac it -z 0, Is this application a renewal of a previous permit? [yes o No Existing site use/business Duration of permit, including start/end dates APPLICANT APPLICATION SUBMITTAL REQUIREMENTS CITY CHECK-IN CHECK A written narrative including: 1. A description of the propose.' temporary use, how it will j function on the property, hours and dates of operation, and any V other information necessary to fully describe the request; and 2. An explanation of how the temporary use will meet each of the review criteria specified by code (on reverse), as well as any additional criteria that may apply for the specific use. A site plan showing all information necessary to accurately depict how the proposed temporary use will function on the site. Information required on the site plan shall include but not be limited to: 1. The location of all existing and proposed structures; 2. Driveways and parking areas; 3. Proposed storage spaces; 4. Natural features such as woodlands, wetlands, shorelines, etc; 5. Proposed number of parking spaces (if applicable). If deemed necessary by the Community Development Department, a survey may be required in addition to a site plan. Electronic copies of all written narratives and plan sets required above. Application fee of $50.00. 03/21/18 Property Owner's Statement I am the fee title owner of the described property and I agree to this application, I certify that I am in compliance with all ordinance requirements and conditions regarding other City approval that have been previously granted. (If �{Date)�Z3 jZ a ZI Applicant's Statement This application shall be processed in my name and I am the party whom the City should contact regarding the application. I have completed all of the applicable filing requirements and I hereby acknowledge that I have read and fully understand the applicable provisions of the City Ordinances and current policies related to this application and that the documents and information I have submitted are true and correct. Pry- c� / {Date) -/z 34-0 -z I Base Plan Set Requirements Three (3) Reduced Plan sets —11" x 17" Complete Application Required The review and consideration of an application submitted shall only occur if such application includes all items that are required in support of the application and is deemed complete by the Community Development Department. Application Submission Schedule Application, required information, and payment must be submitted no later than 14 working days prior to desired approval date. CITY APPROVAL I (Zoning Administrator Signature) i (Date) (Community Development Director Signature) (Date) Temporary Use Permit Approved ❑ Denied ❑ Approval is granted with the following conditions: 03/21/18 Temporary Use Review Process • The Community Development Department will review all Temporary Use Permit applications. • Applications determined to conform with the approval criteria outlined in Monticello Zoning Code Section 2.4(L)(4)(a) and listed below shall be approved by the Community Development Department with any conditions deemed necessary. A copy of the approved permit shall be provided to the applicant which includes all conditions and comments. • Applications not conforming with the approval criteria outlined in Section 2.4(L)(4)(a) shall be denied by the Community Development Department. • A notice of denial shall be provided to the applicant which includes all identified reasons for denial. Temporary Use Permit Approval Criteria Approval of a Temporary Use Permit shall only be granted once the Community Development Department has determined the use shall: • Obtain the appropriate permits (as required); • Not be detrimental to property or improvements in the surrounding area or to the public health, safety, or general welfare; • Be compatible with the principal uses taking place on the site; • Not have substantial adverse effects or noise impacts on nearby residential neighborhoods; • Not include permanent alterations to the site; • Meet all the setbacks of the underlying base and overlay zoning districts, unless expressly stated otherwise in this ordinance. • Temporary signs permitted under the Code and associated with the use or structure shall be removed when the temporary activity ceases. • Not violate the applicable conditions of approval that apply to a site or use on the site; • Not interfere with the normal operations of any permanent use located on the property; and • Contain sufficient land area to allow the temporary use, structure, or special event to occur, as well as adequate land to accommodate the parking and traffic movement associated with the temporary use, without disturbing environmentally sensitive lands. Temporary Use Permit Conditions of Approval In approving the Temporary Use Permit, the Community Development Department is authorized to impose such conditions upon the issuance of the permit as may be necessary and appropriate to ensure continued compliance with ordinance requirements. Duration of Permit A temporary use permit shall be issued only in conformance with allowable duration as listed in Table 5-6 of the Monticello Zoning Ordinance. 03/21/18 3 City of Monticello Cargill is looking to build a temporary structure to allow for onsite screening for COVID 19. This temporary structure will allow Cargill employees and contractors to access from the ground level and remove the risks of managing our current screening structure through inclement weather during this pandemic. This temporary building will be placed outside of door 15 (East employee entrance). The structure will be setup for active screening for all our employees and contractors that come onsite. The building will be active 5 days a week and weekends when the business is in operation. Approval of a Temporary Use Permit shall only be granted once the Community Development Department has determined the use shall: * Obtain the appropriate permits (as required); Contractors to pull necessary permits. • Not be detrimental to property or improvements in the surrounding area or to the public health, safety, or general welfare; This is designed to protect the health and welfare of the committee and our employees • Be compatible with the principal uses taking place on the site; Yes • Not have substantial adverse effects or noise impacts on nearby residential neighborhoods; No additional noise will be created from the use of this structure • Not include permanent alterations to the site; No permanent alliterations to the site. Building will look as it is today after the temporary structure is removed. • Meet all the setbacks of the underlying base and overlay zoning districts, unless expressly stated otherwise in this ordinance. Yes • Temporary signs permitted under the Code and associated with the use or structure shall be removed when the temporary activity ceases. Yes • Not violate the applicable conditions of approval that apply to a site or use on the site; yes • Not interfere with the normal operations of any permanent use located on the property; and Yes • Contain sufficient land area to allow the temporary use, structure, or special event to occur, as well as adequate land to accommodate the parking and traffic movement associated with the temporary use, without disturbing environmentally sensitive lands. Yes 0 0 RTKP PATH 5 ci- ro O of ro zr� ly ro � n I _ ro Q run D (� n P n ro Q 3 —1 cIy 0 J i�l City Council Agenda 04/12/2021 2M. Consideration to approve amendment to the Joint Powers Agreement and Operating Memorandum between the County of Wright and the City of Monticello for the Bertram Chain of Lakes Regional Park and Bvlaws of the Bertram Chain of Lakes Advisory Council Prepared by: Meeting Date: ❑ Regular Agenda Item Community Development Director 04/12/2021 ® Consent Agenda Item Reviewed by: Approved by: City Attorney, City Engineer/Public City Administrator Works Director, Parks Superintendent ACTION REQUESTED Motion to approve the amended Joint Powers Agreement and Operating Memorandum between the County of Wright and the City of Monticello for the Bertram Chain of Lakes Regional Park and the amended bylaws for the Bertram Chain of Lakes Advisory Council. REFERENCE AND BACKGROUND The Bertram Chain of Lakes is a regional park owned jointly by the City of Monticello and Wright County. The parcels of land comprising the approximately 1,200 -acre park are owned equally by the City and Wright County with exception of a 27 -acre parcel within the athletic park owned by the City of Monticello exclusively. As co-owners of the regional park, the City and County entered into a Joint Powers agreement in 2015 outlining the responsibilities of both jurisdictions. The Joint Powers agreement includes a provision requiring the parties to review the document every five years. The requested action is a result of this periodic review. The Joint Powers agreement is the legal formalization of the partnership between the two agencies regarding the park. The agreement establishes the individual responsibilities between the two jurisdictions, recognizing the City and County operate as a joint powers entity to "acquire, own, plan, design, improve, manage, operate and maintain the Bertram Chain of Lakes Regional Park." The agreement provides the general terms of operations and maintenance, liability and insurance, as well as employment and legal counsel. In summary, the County is responsible for the passive use areas of the park; and the City is responsible for the athletic park area. Through the Bertram Chain of Lakes Advisory Council (BCOLAC), established by the Joint Powers agreement, the two entities have a platform for collaboration for the benefit of the full park. City Council Agenda 04/12/2021 The City's ordinance for the Bertram Chain of Lakes Advisory Council requires adoption of the bylaws for the body, which are proposed for minor amendment. The Joint Powers agreement also stipulates an operating agreement providing specific detail for operations and maintenance within the park. An Operating Agreement was developed and adopted by both agencies in 2015. The Operating Memorandum outlines guiding principles, criteria for improvements and additional or replacement activities, and framework for the regional park development. The proposed amendments to the Joint Powers agreement are purely administrative in nature. They reflect changes in the County's financial organizational structure, the City's recent change to the Parks, Arts and Recreation Commission and other minor revisions to reflect current conditions. The Joint Powers agreement is also amended to include three maps as exhibits rather than a single map: a map of the overall park and boundary, a map of the city's athletic park master plan, and a map for the county's passive park improvements. The proposed amendments to the Operating Memorandum between the two agencies are intended to further clarify the process for park improvements as they have evolved or are proposed on site. The Operating Memorandum is amended to indicate shared use of an existing building on site for maintenance purposes, which may be modified or improved in the future. Sections relating to construction/improvements within the park have been amended to indicate that plans for such improvements are provided to the City and County Park Directors, who then review for recommendation as applicable with the Bertram Chain of Lakes Advisory Council. Any required review or approval by the City Council or County Board is retained as related to these improvements. Similarly, the amendments to the bylaws for the Bertram Chain of Lakes Advisory Council are administrative. The amendments recognize the change to the PARC and adjust the meeting dates for the BCOLAC. The City and the County will continue to collaborate on joint operations, maintenance, and programs at the BCOL Regional Park. The Joint Powers agreement and Operating Memorandum provide the necessary structure for this partnership. The Advisory Council serves to further the communication between the two bodies and to support the park operations and development. BOARD REVIEW AND RECOMMENDATION The Bertram Chain of Lakes Advisory Council reviewed and supports the adoption of the amended Joint Powers Agreement and Operating Memorandum. The Advisory Council also supports the amendment of its bylaws as proposed. City Council Agenda 04/12/2021 Budget Impact: Minor costs for City Attorney's review of the amended documents, which are budgeted within the City Administration legal line item. II. Staff Workload Impact: Review and preparation of the amended agreement and report totals approximately 3 hours on the part of city staff, including time spent by the City Attorney. III. Comprehensive Plan: The Monticello 2040 Vision + Plan recognizes the Bertram Chain of Lakes Regional Park as an anchor within the larger park system and recommends continued partnership with Wright County for the management and development of the park consistent with the vision for the park itself. STAFF RECOMMENDED ACTION City staff recommends adoption of the amended Joint Powers agreement and Operating Agreement between the City of Monticello and Wright County, as well as amendments to the BCOLAC bylaws. The documents provide the necessary framework for the responsibilities and liability of each entity as it relates to the regional park; the proposed amendments primarily clarify these responsibility and practice. SUPPORTING DATA A. Amended Joint Powers Agreement, Redline B. Amended Joint Powers Agreement C. Amended Operating Agreement, Redline D. Amended Operating Agreement E. Amended BCOLAC Bylaws, Redline F. Amended BCOLAC Bylaws Joint Powers Agreement JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF WRIGHT, MN AND THE CITY OF MONTICELLO, MN CREATING THE BERTRAM CHAIN OF LAKES REGIONAL PARK JOINT POWERS AUTHORITY (Hereinafter referred to as "The Authority".) THIS AGREEMENT is hereby made by and between the COUNTY OF WRIGHT, a political subdivision of the State of Minnesota, and the CITY OF MONTICELLO, a municipal corporation, both of which shall individually or collectively be referred to as "Public Agencies". 1.PURPOSE. The purpose of this agreement is to exercise those powers jointly to acquire, own, plan, design, improve, manage, operate and maintain the Bertram Chain of Lakes Regional Park,(hereinafter referred to as "The Park"), as shown on the1Park Map, ((Attachment A hereto). Commented [MMl]: Thinking this should Just be a shape file Such purposes are to be accomplished and said common power exercised in the manner showing the park boundary. This follows better with item Ha below. hereinafter set forth. The goals of the Public Agencies are to exercise such powers in order to: Formatted: Font color: Red (a)Preserve land within the focused planning area of The Park as a regional open space and park that protects the cultural, historic and natural resources of the included land and water, yet provides for active and passive recreational opportunities that do no harm to the identified and preservable sensitive areas. (b)Provide passive use park space including, but not limited to as shown on Attachment kwhich shall include a continuous and coordinated system of Commented [1411412]: Adding Attachment B will show the preserved lands with a connecting corridor of hiking, walking, ski and bicycle passive use in detail. This attachment is currently being developed. trails, encompassing the four lakes within The Park, camping facilities, day use facilities including swimming beach, picnic shelters, fishing piers, water access. (c) Provide active use park space, including, but not limited to, such uses as shown on (Attachment CA. Commented [1411413]: Creating an Attachment C will sperate tnl Athletic field and show the active use park space in more detail. This could be existing or concept plan 2.TERM. This Agreement shall become effective immediately upon approval by the last of the Public Agencies (Wright County Board of Commissioners and Monticello City Council), and shall continue in full force and effect indefinitely, with said Agreement to be re-examined every five years from its inception by the Public Agencies. 3.CREATION OF ADVISORY ENTITY. There is hereby created a public advisory entity known as the "Bertram Chain of Lakes Regional Park Joint Powers Authority" herein called "The Authority" and said Authority shall be an entity advisory only to the Public Agencies. 4.13OUNDARIES. The boundaries of the territory within which The Authority shall exercise its powers shall be those described in Attachment A. Said boundaries may be amended by the Public Agencies as additional land is acquired. 5. AUTHORITY. The Public Agencies shall be advised by the Authority through a council to be known as the "Bertram Chain of Lakes Park Advisory Council (hereinafter called "Council"). Each member shall serve in his/her individual capacity as a member of the Council. The membership of the Council shall be as follows: A) The Bertram Chain of Lakes Regional Park Advisory Council shall consist of thirteen members as follows: • (2) Monticello City Council Members, as designated by the City Council; • (1) Monticello City Parks Arts and Recreation Commission Member, as designated by the Parks Arts and Recreation Commission; • (2) Wright County Commissioners, as designated by the County Board; • (1) Wright County Parks Board Member, designated by the Parks Advisory Rea rdcommission; • (1) Monticello Township Officer or Representative, as designated by the Township; • (4) Citizens at large, appointed by the balance of the Advisory Council, subject to approval -by- the Monticello City Council and the Wright County Board of Commissioners; • (1) Monticello School District Representative, as designated by the School District; • (1) Ex Officio (Non -Voting) -Member from the YMCA, as designated by the YMCA 6. MEETINGS OF THE COUNCIL. (a)Regular Meeting. The Council shall conduct regular meetings at least annually and at such other times as the Council shall designate at its first meeting of each year. Regular meetings shall be held at Bertram Chain of Lakes Regional Park, or 1. Formatted: Font color: Red location voted on by the Council. (b) Proper and legal notice of special meetings and meeting cancellations shall be posted on the door of the usual meeting room, as well as at the Wright County Government Center and Monticello City Hall. (c) A majority of the total voting Advisory Council members shall constitute a quorum for the transaction of business. 7. RULES OF THE COUNCIL. The Council may adopt, from time to time, bylaws, rules, and regulations as may be required for the conduct of its meetings and the orderly operation of the Authority; and copies and amendments thereto shall be filed with the Public Agencies. 8. POWERS OF THE COUNCIL. The Council shall have the following powers: (a)To recommend to the Public Agencies to acquire, hold and dispose of property by any legal method for Park purposes. All decisions by Council to acquire or dispose of real property shall be subject to prior approval of the Public Agencies. Prior to acquisition or disposal of real property within The Park by Public Agencies, they shall refer the proposed transaction to Council for review and recommendation. However, failure of the Public Agencies to so refer a transaction shall not affect its validity. (b) To undeFtake make recommendations for the overall planning for, and to PI@R @Rd design of The Park, and to take any and all actions necessary to accomplish these powers. (b)To establish guidelines for and advise Public Agencies on appropriate land uses within The Park. (c)To review and comment on development proposals submitted to Public Agencies which are within or may have an impact on The Park. (d)To make recommendations for improving, managing, operating and maintaining The Park. (e)To make recommendations to enter into contracts and agreements to carry out the Park activities. 9. OPERATION AND MAINTENANCE. Council shall plan for operation and maintenance of The Park, until which time the County and City jointly agree otherwise. Council shall assign the responsibility to the County of Wright through its Department of Parks and Recreation to operate, program and maintain the passive use areas of The Park, including all lands except the athletic complex, which shall be operated, programmed, and maintained by the City of Monticello. Council shall audit and evaluate County's and City's performance during and after said initial period and as necessary to determine whether and how the County or City should continue to perform these functions. Failure of the Public Agencies to refer to the Council actions regarding operation and maintenance of The Park shall not affect the validity of those actions. These statements shall not preclude the agencies from collaborating on operations, programs, maintenance and improvements that are consistent with the overall concept plan and goals of the regional park. 10. DAMAGE TO EQUIPMENT. Each party shall be responsible for damage to or loss of its own equipment used at The Park. 11. INDEPENDENT CONTRACTOR. For purposes of this Agreement, each party shall be deemed to be independent contractors, and shall be responsible for its own staff employed by the Public Agencies, any contractors hired, vendors under contract, and volunteers for all purposes, including, but not limited to, all benefits, medical coverage, liability, workers compensation and unemployment compensation. Any employees or agents of a party, while engaged in the performance of any work or services under this Agreement shall not be considered employees of any other party for any purpose. 12.94DG-ETANNUAL WORK PLAN. Council shall review and appreve and recommend to the Public Agencies an annual "udg t work plan prior to the beginning of each fiscal year. The "fiscal year" for Council shall be coterminous with that of the calendar year, and all budget recommendations will be made as part of the Council June meeting. 13. FUNDS DEPOSITED IN COUNTY TREASURY. The Treasury of County shall be the depository of the funds of the Authority and the County's Finance Division shall receive and have custody of Formatted: Font color: Red the Authority's funds. For any invoices received where costs are to be shared by the Public Agencies, the County shall pay the invoice and shall forward the same to the City to collect a one-half share. 14. AUDIT. To the extent required by Minn. Stat.§16C.05, Subd. 5 (as may be amended), the Parties agree that any Party, the State Auditor, the Legislative Auditor or any of their duly authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the other Parties and involve transactions relating to this Agreement. Such materials shall be maintained, and such access and rights shall be in force and effect during the period of the Agreement and for six (6) years after its termination. 15. DATA. All data collected, created, received, maintained, or disseminated for any purposes because of this Agreement is governed by Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as amended, the Minnesota Rules implementing such act now in force or as adopted, as well as all other applicable state and federal law and regulations on data privacy. 16. NOTICES. Notices hereunder shall be sufficient if delivered to: COUNTY OF WRIGHT: Wright County Parks and Recreation Department 1901 Highway 25 "'.3500 Braddock Avenue NE Buffalo, MN 55313 CITY OF MONTICELLO: City of Monticello 505 Walnut Street, Suite #1 Monticello, MN 55362 17. LEGAL COUNSEL. Each party shall rely on its own legal counsel and be responsible for paying the costs thereof. 18. LIABILITY. To the full extent permitted by law, actions by the Public Agencies pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the Public Agencies that they shall be deemed a "single governmental unit" for the purpose of liability, as set forth in Minn. Stat. §471.59, subd. 1a(a); provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other party. 19. CLAIMS. Any claims arising out of the activities of the public in The Park shall be handled by the party responsible for that particular area of the park or activity undertaken. For the passive use areas of the park, excluding the athletic fields, the County shall be responsible. For the athletic complex and activities thereon, the City shall be responsible. The City shall indemnify and hold the County harmless from any and all liability for claims related to the athletic complex and activities thereon. afl4t-The County shall indemnify and hold the City harmless from any and all liability related to the passive use areas of the park. The City and the County each shall provide Comprehensive General Liability insurance coverage naming the other Public Agency as an additional insured, f ^' for any activities or programs using a facility or area outside their „^normal area of responsibility. This insurance shall provide the same pelicy lima# and coverages sufficient to cover the maximum liability of the joint venture under Minnesota Statutes, Section 466.04. Each Public Agency shall also each be responsible for any personal property, including machinery and vehicles, that it provides for operation and maintenance of the park. Each Public Agency shall schedule and obtain insurance coverage for such personal property as it shall deem appropriate. 20. TERMINATION. This Agreement may only be terminated upon the mutual agreement of the parties, Public Agencies shall provide each other with a minimum of one hundred eighty (180) days notice of intent to withdraw from the Joint Powers Authority. Termination shall not discharge any liability incurred by The Authority prior to termination of this Agreement. Upon termination of this Agreement, each party shall retain all right, title, interest and ownership in the real property, and provisions shall be made for future maintenance of The Park. The parties may agree, however, to the conveyance of the real property to one of the parties. Any termination of this Agreement must be in writing. 21. OPERATING MEMORANDA. To preserve a reasonable degree of flexibility, many parts of this agreement are stated in general terms. It is understood that there will be operating memoranda executed and amended from time to time which may further define the rights and obligations of the Public Agencies. 22. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Contract shall only be valid when they have been reduced to writing, and signed by representatives of the Public Agencies. 24. MEDIATION and DISPUTE RESOLUTION. The parties agree that any dispute hereunder shall be submitted to mediation prior to commencement of litigation or termination of this agreement. 24. SUCCESSORS. This agreement shall be binding upon and shall inure to the benefit of the successors to the Public Agencies. City of Monticello By Monticello Mayor By Monticello City Administrator County of Wright By Chair of County Board By County Administrator Date: Date: Date Date Joint Powers Agreement JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF WRIGHT, MN AND THE CITY OF MONTICELLO, MN CREATING THE BERTRAM CHAIN OF LAKES REGIONAL PARK JOINT POWERS AUTHORITY (Hereinafter referred to as "The Authority".) THIS AGREEMENT is hereby made by and between the COUNTY OF WRIGHT, a political subdivision of the State of Minnesota, and the CITY OF MONTICELLO, a municipal corporation, both of which shall individually or collectively be referred to as "Public Agencies". 1.PURPOSE. The purpose of this agreement is to exercise those powers jointly to acquire, own, plan, design, improve, manage, operate and maintain the Bertram Chain of Lakes Regional Park, (hereinafter referred to as "The Park"), as shown on the Park Map, (Attachment A hereto). Such purposes are to be accomplished and said common power exercised in the manner hereinafter set forth. The goals of the Public Agencies are to exercise such powers in order to: (a)Preserve land within the focused planning area of The Park as a regional open space and park that protects the cultural, historic and natural resources of the included land and water, yet provides for active and passive recreational opportunities that do no harm to the identified and preservable sensitive areas. (b)Provide passive use park space including, but not limited to as shown on Attachment B which shall include a continuous and coordinated system of preserved lands with a connecting corridor of hiking, walking, ski and bicycle trails, encompassing the four lakes within The Park, camping facilities, day use facilities including swimming beach, picnic shelters, fishing piers, water access. (c) Provide active use park space, including, but not limited to, such uses as shown on Attachment C. 2.TERM. This Agreement shall become effective immediately upon approval by the last of the Public Agencies (Wright County Board of Commissioners and Monticello City Council), and shall continue in full force and effect indefinitely, with said Agreement to be re-examined every five years from its inception by the Public Agencies. 3.CREATION OF ADVISORY ENTITY. There is hereby created a public advisory entity known as the "Bertram Chain of Lakes Regional Park Joint Powers Authority" herein called "The Authority" and said Authority shall be an entity advisory only to the Public Agencies. 4.13OUNDARIES. The boundaries of the territory within which The Authority shall exercise its powers shall be those described in Attachment A. Said boundaries may be amended by the Public Agencies as additional land is acquired. 2 5. AUTHORITY. The Public Agencies shall be advised by the Authority through a council to be known as the "Bertram Chain of Lakes Park Advisory Council (hereinafter called "Council"). Each member shall serve in his/her individual capacity as a member of the Council. The membership of the Council shall be as follows: A) The Bertram Chain of Lakes Regional Park Advisory Council shall consist of thirteen members as follows: • (2) Monticello City Council Members, as designated by the City Council; • (1) Monticello City Parks Arts and Recreation Commission Member, as designated by the Parks Arts and Recreation Commission; • (2) Wright County Commissioners, as designated by the County Board; • (1) Wright County Parks Board Member, designated by the Parks Advisory Commission; • (1) Monticello Township Officer or Representative, as designated by the Township; • (4) Citizens at large, appointed by the balance of the Advisory Council, subject to approval by the Monticello City Council and the Wright County Board of Commissioners; • (1) Monticello School District Representative, as designated by the School District; • (1) Ex Officio (Non -Voting) Member from the YMCA, as designated by the YMCA 6. MEETINGS OF THE COUNCIL. (a)Regular Meeting. The Council shall conduct regular meetings at least annually and at such other times as the Council shall designate at its first meeting of each year. Regular meetings shall be held at Bertram Chain of Lakes Regional Park, or location voted on by the Council. (b) Proper and legal notice of special meetings and meeting cancellations shall be posted on the door of the usual meeting room, as well as at the Wright County Government Center and Monticello City Hall. (c) A majority of the total voting Advisory Council members shall constitute a quorum for the transaction of business. 7. RULES OF THE COUNCIL. The Council may adopt, from time to time, bylaws, rules, and regulations as may be required for the conduct of its meetings and the orderly operation of the Authority; and copies and amendments thereto shall be filed with the Public Agencies. 2 3 8. POWERS OF THE COUNCIL. The Council shall have the following powers: (a)To recommend to the Public Agencies to acquire, hold and dispose of property by any legal method for Park purposes. All decisions by Council to acquire or dispose of real property shall be subject to prior approval of the Public Agencies. Prior to acquisition or disposal of real property within The Park by Public Agencies, they shall refer the proposed transaction to Council for review and recommendation. However, failure of the Public Agencies to so refer a transaction shall not affect its validity. (b) To make recommendations for the overall planning for, and design of The Park, and to take any and all actions necessary to accomplish these powers. (b)To establish guidelines for and advise Public Agencies on appropriate land uses within The Park. (c)To review and comment on development proposals submitted to Public Agencies which are within or may have an impact on The Park. (d)To make recommendations for improving, managing, operating, and maintaining The Park. (e)To make recommendations to enter into contracts and agreements to carry out the Park activities. 9. OPERATION AND MAINTENANCE. Council shall plan for operation and maintenance of The Park, until which time the County and City jointly agree otherwise. Council shall assign the responsibility to the County of Wright through its Department of Parks and Recreation to operate, program and maintain the passive use areas of The Park, including all lands except the athletic complex, which shall be operated, programmed, and maintained by the City of Monticello. Council shall audit and evaluate County's and City's performance during and after said initial period and as necessary to determine whether and how the County or City should continue to perform these functions. Failure of the Public Agencies to refer to the Council actions regarding operation and maintenance of The Park shall not affect the validity of those actions. These statements shall not preclude the agencies from collaborating on operations, programs, maintenance, and improvements that are consistent with the overall concept plan and goals of the regional park. 10. DAMAGE TO EQUIPMENT. Each party shall be responsible for damage to or loss of its own equipment used at The Park. 11. INDEPENDENT CONTRACTOR. For purposes of this Agreement, each party shall be deemed to be independent contractors, and shall be responsible for its own staff employed by the 3 21 Public Agencies, any contractors hired, vendors under contract, and volunteers for all purposes, including, but not limited to, all benefits, medical coverage, liability, workers compensation and unemployment compensation. Any employees or agents of a party, while engaged in the performance of any work or services under this Agreement shall not be considered employees of any other party for any purpose. 12. ANNUAL WORK PLAN. Council shall review and recommend to the Public Agencies an annual work plan prior to the beginning of each fiscal year. The "fiscal year" for Council shall be coterminous with that of the calendar year, and all budget recommendations will be made as part of the Council June meeting. 13. FUNDS DEPOSITED IN COUNTY TREASURY. The Treasury of County shall be the depository of the funds of the Authority and the County's Finance Division shall receive and have custody of the Authority's funds. For any invoices received where costs are to be shared by the Public Agencies, the County shall pay the invoice and shall forward the same to the City to collect a one-half share. 14. AUDIT. To the extent required by Minn. Stat.§16C.05, Subd. 5 (as may be amended), the Parties agree that any Party, the State Auditor, the Legislative Auditor or any of their duly authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the other Parties and involve transactions relating to this Agreement. Such materials shall be maintained, and such access and rights shall be in force and effect during the period of the Agreement and for six (6) years after its termination. 15. DATA. All data collected, created, received, maintained, or disseminated for any purposes because of this Agreement is governed by Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as amended, the Minnesota Rules implementing such act now in force or as adopted, as well as all other applicable state and federal law and regulations on data privacy. 16. NOTICES. Notices hereunder shall be sufficient if delivered to: COUNTY OF WRIGHT: Wright County Parks and Recreation Department 3500 Braddock Avenue NE Buffalo, MN 55313 CITY OF MONTICELLO: City of Monticello 505 Walnut Street, Suite #1 Monticello, MN 55362 121 5 17. LEGAL COUNSEL. Each party shall rely on its own legal counsel and be responsible for paying the costs thereof. 18. LIABILITY. To the full extent permitted by law, actions by the Public Agencies pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the Public Agencies that they shall be deemed a "single governmental unit" for the purpose of liability, as set forth in Minn. Stat. §471.59, subd. 1a(a); provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other party. 19. CLAIMS. Any claims arising out of the activities of the public in The Park shall be handled by the party responsible for that particular area of the park or activity undertaken. For the passive use areas of the park, excluding the athletic fields, the County shall be responsible. For the athletic complex and activities thereon, the City shall be responsible. The City shall indemnify and hold the County harmless from any and all liability for claims related to the athletic complex and activities thereon. The County shall indemnify and hold the City harmless from any and all liability related to the passive use areas of the park. The City and the County each shall provide Comprehensive General Liability insurance coverage naming the other Public Agency as an additional insured,—for any activities or programs using a facility or area outside their normal area of responsibility. This insurance shall provide coverages sufficient to cover the maximum liability of the joint venture under Minnesota Statutes, Section 466.04. Each Public Agency shall also each be responsible for any personal property, including machinery and vehicles, that it provides for operation and maintenance of the park. Each Public Agency shall schedule and obtain insurance coverage for such personal property as it shall deem appropriate. 20. TERMINATION. This Agreement may only be terminated upon the mutual agreement of the parties, Public Agencies shall provide each other with a minimum of one hundred eighty (180) days notice of intent to withdraw from the Joint Powers Authority. Termination shall not discharge any liability incurred by The Authority prior to termination of this Agreement. Upon termination of this Agreement, each party shall retain all right, title, interest and ownership in the real property, and provisions shall be made for future maintenance of The Park. The parties may agree, however, to the conveyance of the real property to one of the parties. Any termination of this Agreement must be in writing. 21. OPERATING MEMORANDA. To preserve a reasonable degree of flexibility, many parts of this agreement are stated in general terms. It is understood that there will be operating memoranda executed and amended from time to time which may further define the rights and obligations of the Public Agencies. 5 M 22. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Contract shall only be valid when they have been reduced to writing, and signed by representatives of the Public Agencies. 24. MEDIATION and DISPUTE RESOLUTION. The parties agree that any dispute hereunder shall be submitted to mediation prior to commencement of litigation or termination of this agreement. 24. SUCCESSORS. This agreement shall be binding upon and shall inure to the benefit of the successors to the Public Agencies. City of Monticello By By Monticello Mayor Monticello City Administrator County of Wright Date: Date: By Date By Chair of County Board County Administrator 0 Date OPERATING MEMORANDUM (2015-1) APRIL. 2021REVISED ^^T� This Operating Agreement is intended to accommodate the development and operation of the Bertram Chain of Lakes Regional Park, by providing a framework for governance and decision making. It is expected that this operating agreement will be modified from time to time to reflect current circumstances of the Regional Park and its patrons and programming. All such modifications shall be attached hereto as amendments. 1. Guiding Principles: The Public Agencies expect that uses, development, maintenance will change to meet the needs of future populations. The operation and governance of the relationship between the Public Agencies will be guided by the following core values and principles which are intended to provide standards for decisions made by the Public Agencies relating to development and operation of the Regional Park: o Create outdoor recreation experiences for all in a fun/safe environment. Outdoor recreation refers to leisure pursuits which are engaged in the outdoors, particularly in a natural or semi- natural environment. o Create active recreation experiences for all in a fun/safe environment. Active recreation refers to leisure pursuits which include organized athletic leagues, including soccer, baseball, softball, tennis, football, lacrosse, and others. o Provide activities and improvements which are responsive to changing public expectations and recreational trends which are conducive to the park mission and goals o The design intent for the property is to locate active improvements and activities on the north side of Bertram Lake, while keeping the balance of the park more natural. o Opportunities for collaboration and partnership between the City of Monticello, and Wright County will be considered in order to improve efforts to plan, maintain, protect and restore resources, and provide support facilities. 2. Criteria for Improvements and Additional or Replacement Activities: In the consideration of the eventual requests for changes to, deletion of, or addition to the regional park or improvements, the criteria described in this Section 2 shall be applied. 2.1. Safety for Users. Improvements and activities shall be designed to be safe for the public. 2.2. Staffing and Security. Facilities, programs and activities must be adequately staffed when operating and secured when not in use. 2.3. Noise and Operating Hours. Noise levels and operating hours must meet levels acceptable for the types of activity and appropriate for the community and the location within the park, and consistent with Wright County Park Oerdinances and hours. 2.4. Traffic. Vehicle and traffic volumes and patterns need to be considered when adding activities, offering programs, and making improvements. Traffic design standards shall be consistent with generally accepted park planning and engineering guidelines. 2 2.5. Maintenance and Operations. Provision and responsibility for maintenance of improvements and activities shall be described and included in plans. It is the understanding that facilities, improvements and activities within the passive use area of the park are the responsibility of Wright County, and that facilities, improvements and activities within the active area of the park are the responsibility of the City of Monticello. At such time the County or City requests to program outside of their limits and such program is agreed to by the responsible party, the proposing entity shall be responsible for staffing, setup, maintenance and cost. The city and the County shall develop and manage a shared use maintenance facility. 2.6 Resources. The natural resource base will be protected and enhanced during the construction and after improvement and development. This shall include protecting native plant species, and control and removal invasive species where feasible. This shall include protection and restoration of native plant communities. 2.7 Guiding Principles. Planning, placement and development of the improvements and activities shall be consistent with the intent of the Guiding Principles in section 1. 3. Regional Park Development: Each party agrees to develop, operate, control and maintain their specific use area as detailed in this memorandum. 3.1. Concept Development plan. The Public Agencies have prepared a concept development plan, which depicts the use of the Regional Park and planned improvements. This Plan identifies areas intended for use by each Public Agency. 3.2. Concept Development Revisions. The Concept Development Plan may be revised from time to time. Any such revision shall be submitted for recommendation to the Joint Powers Authority. Such recommendation shall be forwarded to the respective Public Agency, as necessary. The Concept Plan shall be revised consistent with required review and approvals specific to the Public Agency. 3.3. Building Plans -New Construction. Each Public Agency shall provide plans and specifications for all buildings and other improvements for review and -tecomments to be constructed on the Premises to the Bertram Chain of Lakes Advisory Council- and the Directors of Parks and Recreation for the County and City. gtp ff 3.4. Utility Pplans. Each Public Agency shall provide plans and specifications to the Directors of Parks and Recreation for the County and City R^^��-,ff for all utilities planned to be installed within the Regional Park. Such utility plans shall also identify proposed shared use and expansion capacity and shall be reviewed by the Bertram Chain of Lakes Advisory Council as necessa 3.5. Inspection. All construction shall meet all applicable building codes and be inspected as required by law. In addition, the City and County will inspect construction and will not 2 3 unnecessarily delay the progress of the work. 3.6. Remodeling or Removal of Improvements. Any proposed alteration to constructed improvements at the Premises shall be undertaken with consultation between the Joint Powers Authority and the Public Agencies to assure it is accomplished without undue interference with use of the Regional Park. COUNTY OF WRIGHT J0 By Chair of the County Board County Administrator CITY OF MONTICELLO By By Mayor of Monticello Monticello City Administrator 3 Date Date Date Date OPERATING MEMORANDUM (2015-1) APRIL XX, 2021 This Operating Agreement is intended to accommodate the development and operation of the Bertram Chain of Lakes Regional Park, by providing a framework for governance and decision making. It is expected that this operating agreement will be modified from time to time to reflect current circumstances of the Regional Park and its patrons and programming. All such modifications shall be attached hereto as amendments. 1. Guiding Principles: The Public Agencies expect that uses, development, maintenance will change to meet the needs of future populations. The operation and governance of the relationship between the Public Agencies will be guided by the following core values and principles which are intended to provide standards for decisions made by the Public Agencies relating to development and operation of the Regional Park: o Create outdoor recreation experiences for all in a fun/safe environment. Outdoor recreation refers to leisure pursuits which are engaged in the outdoors, particularly in a natural or semi- natural environment. o Create active recreation experiences for all in a fun/safe environment. Active recreation refers to leisure pursuits which include organized athletic leagues, including soccer, baseball, softball, tennis, football, lacrosse, and others. o Provide activities and improvements which are responsive to changing public expectations and recreational trends which are conducive to the park mission and goals o The design intent for the property is to locate active improvements and activities on the north side of Bertram Lake, while keeping the balance of the park more natural. o Opportunities for collaboration and partnership between the City of Monticello, and Wright County will be considered in order to improve efforts to plan, maintain, protect and restore resources, and provide support facilities. 2. Criteria for Improvements and Additional or Replacement Activities: In the consideration of the eventual requests for changes to, deletion of, or addition to the regional park or improvements, the criteria described in this Section 2 shall be applied. 2.1. Safety for Users. Improvements and activities shall be designed to be safe for the public. 2.2. Staffing and Security. Facilities, programs and activities must be adequately staffed when operating and secured when not in use. 2.3. Noise and Operating Hours. Noise levels and operating hours must meet levels acceptable for the types of activity and appropriate for the community and the location within the park, and consistent with Wright County Park Ordinances and hours. 2.4. Traffic. Vehicle and traffic volumes and patterns need to be considered when adding activities, offering programs, and making improvements. Traffic design standards shall be consistent with generally accepted park planning and engineering guidelines. 2 2.5. Maintenance and Operations. Provision and responsibility for maintenance of improvements and activities shall be described and included in plans. It is the understanding that facilities, improvements and activities within the passive use area of the park are the responsibility of Wright County, and that facilities, improvements and activities within the active area of the park are the responsibility of the City of Monticello. At such time the County or City requests to program outside of their limits and such program is agreed to by the responsible party, the proposing entity shall be responsible for staffing, setup, maintenance and cost. The city and the County shall develop and manage a shared use maintenance facility. 2.6 Resources. The natural resource base will be protected and enhanced during the construction and after improvement and development. This shall include protecting native plant species, and control and removal invasive species where feasible. This shall include protection and restoration of native plant communities. 2.7 Guiding Principles. Planning, placement and development of the improvements and activities shall be consistent with the intent of the Guiding Principles in section 1. 3. Regional Park Development: Each party agrees to develop, operate, control and maintain their specific use area as detailed in this memorandum. 3.1. Concept Development plan. The Public Agencies have prepared a concept development plan, which depicts the use of the Regional Park and planned improvements. This Plan identifies areas intended for use by each Public Agency. 3.2. Concept Development Revisions. The Concept Development Plan may be revised from time to time. Any such revision shall be submitted for recommendation to the Joint Powers Authority. Such recommendation shall be forwarded to the respective Public Agency, as necessary. The Concept Plan shall be revised consistent with required review and approvals specific to the Public Agency. 3.3. Building Plans -New Construction. Each Public Agency shall provide plans and specifications for all buildings and other improvements for review and comments to be constructed on the Premises to the Bertram Chain of Lakes Advisory Council and the Directors of Parks and Recreation for the County and City. 3.4. Utility Plans. Each Public Agency shall provide plans and specifications to the Directors of Parks and Recreation for the County and City for all utilities planned to be installed within the Regional Park. Such utility plans shall also identify proposed shared use and expansion capacity and shall be reviewed by the Bertram Chain of Lakes Advisory Council as necessary. 3.5. Inspection. All construction shall meet all applicable building codes and be inspected as required by law. In addition, the City and County will inspect construction and will not 2 3 unnecessarily delay the progress of the work. 3.6. Remodeling or Removal of Improvements. Any proposed alteration to constructed improvements at the Premises shall be undertaken with consultation between the Joint Powers Authority and the Public Agencies to assure it is accomplished without undue interference with use of the Regional Park. COUNTY OF WRIGHT J0 By Chair of the County Board County Administrator CITY OF MONTICELLO By By Mayor of Monticello Monticello City Administrator 3 Date Date Date Date By -Laws For The Bertram Chain of Lakes Regional Park Advisory Council Article I Name of the Council The name of the organization shall be the Bertram Chain of Lakes Regional Park Advisory Council. Article II Membership The Bertram Chain of Lakes Regional Park Advisory Council shall consist of thirteen members as follows: • (2) Monticello City Council Members, as designated by the City Council (1) Monticello City Parks Arts and Recreation Commission Member, as designated by the Parks Arts & Recreation Commission • (2) Wright County Commissioners, as designated by the County Board • (1) Wright County Parks Board Member, designated by the Parks Advisory Board • (1) Monticello Township Officer or Representative, as designated by the Township • (4) Citizens at large appointed by the balance of the Advisory Council, upon approval of the Monticello City Council and the Wright County Board of Commissioners. • (1) Monticello School District Representative, as designated by the School District and: (1) Ex Officio Non -Voting Member from the YMCA, as designated by the YMCA Article III Term of Office The term of the regular at large members shall be for three (3) years and shall be staggered so that no more than two (2) members' terms expire in a given year. All regular appointments shall expire at the first Bertram Chain of Lakes Regional Park Advisory Council meeting of the new calendar year. Article IV Attendance It is the County Board of Commissioners and Monticello City Council's intention to encourage members to attend all meetings. Should any member be absent for more than three meetings in a calendar year, that member may be subject to replacement. Article V Vacancy Any vacancy in the at large membership shall be filled by the recommendation of the balance of the Advisory Council, followed by approval of the Monticello City Council and the Wright County Board of Commissioners. Any vacancy in the regular members shall be filled by the appointing body, and such appointee shall serve for the term. Article VI Officers Section 1. Elections. The Bertram Chain of Lakes Regional Park Advisory Council shall elect at its January meeting from its membership, a Chair, and a Vice -Chair Page 1 of 3 who shall serve for a term of one year and shall have such powers as may be prescribed in the rules of said Council. Section 2. Duties of Chair. The Chair shall preside at all meetings and shall have the duties normally conferred and parliamentary usage of such officers. Section 3. Duties of Vice -Chair The Vice -Chair shall act for the Chair in his/her absence. Section 4. Duties of Secretary. A Secretary may be appointed who is not a member of the Bertram Chain of Lakes Regional Advisory Council, but can be employed as a member of County or City staff. The Secretary shall keep the minutes and records of the Advisory Council; and with the assistance of other staff as is available, shall prepare the agenda of the regular and special meetings for Advisory Council members, arrange proper and legal notice of hearings when necessary, attend to correspondence of the Advisory Council and other duties as are normally carried out by a secretary. Article VII Committees Currently there are three (3) active committees established by the Bertram Chain of Lakes Regional Park Advisory Council: Regional/Passive Park Use Committee Athletic Complex Committee Technical and Resources Committee The Bertram Chain of Lakes Regional Park Advisory Council may establish committees to meet as needed. Article VIII Meetings Section 1. Meetings shall be held on the first Friday of eaeh mont January, March, May, July, September, November, beginning at 8:00 a.m. In the event of a conflict with a holiday or special events, a majority at any meeting may change the date and location of the meeting. The meeting shall be open to the general public. Section 2. Special meetings may be called by the Chair and Vice -Chair together or six (6) members of the Bertram Chain of Lakes Regional Park Advisory Council. Section 3. Proper and legal notice of meetings, special meetings, and meeting cancelations shall be posted as required by the Secretary of the Bertram Chain of Lakes Regional Park Advisory Council, at and posted at the Wright County Government Center and Monticello City Hall. Page 2 of 3 Article IX Quorum A majority of the total voting Advisory Council members shall constitute a quorum for the transaction of business. Article X Duties of the Advisory Council It shall be the duty of the Advisory Council, with staff assistance, to study and provide information to determine the usage, operation, management and functions, and make recommendations to the County Board of Commissioners and the City Council in respect thereof, including general and specific development standards and criteria for evaluating specific uses, policy, to the extent and objectives of County and City participation in outdoor recreation and programs for coordination with other groups or agencies. Article XI Amendments These bylaws may be recommended to be amended by a majority vote of the existing membership of the Advisory Council, after full notice has been given in writing to all members, with final approval by the Wright County Board of Commissioners and the Monticello City Council. Passed this day of by the Wright County Board of Commissioners. Passed this day of , by the Monticello City Council. Page 3 of 3 By -Laws For The Bertram Chain of Lakes Regional Park Advisory Council Article I Name of the Council The name of the organization shall be the Bertram Chain of Lakes Regional Park Advisory Council. Article II Membership The Bertram Chain of Lakes Regional Park Advisory Council shall consist of thirteen members as follows: • (2) Monticello City Council Members, as designated by the City Council (1) Monticello City Parks Arts and Recreation Commission Member, as designated by the Parks Arts & Recreation Commission • (2) Wright County Commissioners, as designated by the County Board • (1) Wright County Parks Board Member, designated by the Parks Advisory Board • (1) Monticello Township Officer or Representative, as designated by the Township • (4) Citizens at large appointed by the balance of the Advisory Council, upon approval of the Monticello City Council and the Wright County Board of Commissioners. • (1) Monticello School District Representative, as designated by the School District and: (1) Ex Officio Non -Voting Member from the YMCA, as designated by the YMCA Article III Term of Office The term of the regular at large members shall be for three (3) years and shall be staggered so that no more than two (2) members' terms expire in a given year. All regular appointments shall expire at the first Bertram Chain of Lakes Regional Park Advisory Council meeting of the new calendar year. Article IV Attendance It is the County Board of Commissioners and Monticello City Council's intention to encourage members to attend all meetings. Should any member be absent for more than three meetings in a calendar year, that member may be subject to replacement. Article V Vacancy Any vacancy in the at large membership shall be filled by the recommendation of the balance of the Advisory Council, followed by approval of the Monticello City Council and the Wright County Board of Commissioners. Any vacancy in the regular members shall be filled by the appointing body, and such appointee shall serve for the term. Article VI Officers Section 1. Elections. The Bertram Chain of Lakes Regional Park Advisory Council shall elect at its January meeting from its membership, a Chair, and a Vice -Chair Page 1 of 3 who shall serve for a term of one year and shall have such powers as may be prescribed in the rules of said Council. Section 2. Duties of Chair. The Chair shall preside at all meetings and shall have the duties normally conferred and parliamentary usage of such officers. Section 3. Duties of Vice -Chair The Vice -Chair shall act for the Chair in his/her absence. Section 4. Duties of Secretary. A Secretary may be appointed who is not a member of the Bertram Chain of Lakes Regional Advisory Council, but can be employed as a member of County or City staff. The Secretary shall keep the minutes and records of the Advisory Council; and with the assistance of other staff as is available, shall prepare the agenda of the regular and special meetings for Advisory Council members, arrange proper and legal notice of hearings when necessary, attend to correspondence of the Advisory Council and other duties as are normally carried out by a secretary. Article VII Committees Currently there are three (3) active committees established by the Bertram Chain of Lakes Regional Park Advisory Council: Regional/Passive Park Use Committee Athletic Complex Committee Technical and Resources Committee The Bertram Chain of Lakes Regional Park Advisory Council may establish committees to meet as needed. Article VIII Meetings Section 1. Meetings shall be held on the first Friday of January, March, May, July, September, November, beginning at 8:00 a.m. In the event of a conflict with a holiday or special events, a majority at any meeting may change the date and location of the meeting. The meeting shall be open to the general public. Section 2. Special meetings may be called by the Chair and Vice -Chair together or six (6) members of the Bertram Chain of Lakes Regional Park Advisory Council. Section 3. Proper and legal notice of meetings, special meetings, and meeting cancelations shall be posted as required by the Secretary of the Bertram Chain of Lakes Regional Park Advisory Council, at and posted at the Wright County Government Center and Monticello City Hall. Page 2 of 3 Article IX Quorum A majority of the total voting Advisory Council members shall constitute a quorum for the transaction of business. Article X Duties of the Advisory Council It shall be the duty of the Advisory Council, with staff assistance, to study and provide information to determine the usage, operation, management and functions, and make recommendations to the County Board of Commissioners and the City Council in respect thereof, including general and specific development standards and criteria for evaluating specific uses, policy, to the extent and objectives of County and City participation in outdoor recreation and programs for coordination with other groups or agencies. Article XI Amendments These bylaws may be recommended to be amended by a majority vote of the existing membership of the Advisory Council, after full notice has been given in writing to all members, with final approval by the Wright County Board of Commissioners and the Monticello City Council. Passed this day of by the Wright County Board of Commissioners. Passed this day of , by the Monticello City Council. Page 3 of 3 City Council Agenda: 04/12/2021 2N. Consideration of approving assignment of the Development Contract for Featherstone 5th Addition from Gold Nugget Development to Novak -Fleck Incorporated Prepared by: Meeting Date: ❑ Regular Agenda Item Community Development Director 04/12/2021 ® Consent Agenda Item Reviewed by: Approved by: City Attorney, City Engineer/Public City Administrator Works Director, Project Engineer Approve assignment of the Development Contract for Featherstone 5th Addition from Gold Nugget Development to Novak -Fleck Incorporated. REFERENCE AND BACKGROUND Gold Nugget Development has requested that the City authorize an assignment of the Development Contract for Featherstone 5th Addition to Novak Fleck Incorporated. The City Council approved the final plat and development agreement for Featherstone 5th Addition on December 14th, 2020. With completion of recording of the development agreement and final plat, current property owner Gold Nugget Development intends to sell the lots to Novak Fleck. Novak Fleck has owned property and constructed units within the Featherstone 1St -4th Additions. The assignment action is consistent with those previously approved for Featherstone 3rd and 4th Additions. Per the assignment prepared, Novak Fleck is obligated to the same conditions and terms of the original development contract approved for Featherstone 5th Addition. No amendment to the contract has been proposed. Novak Fleck has also provided the required escrows, securities and certificate of insurance for the development of the project. Budget Impact: None. Costs for review of the assignment are paid by the developer's escrow. II. Staff Workload Impact: Review and preparation of the assignment agreement and report total approximately 2 hours, including time spent by the City Attorney. III. Comprehensive Plan: The assignment does not impact the single-family residential use within the plat, which remains consistent with the Monticello 2040 Vision + Plan. City Council Agenda: 04/12/2021 STAFF RECOMMENDED ACTION City staff recommends approval of the assignment. All rights and obligations per the original contract remain in place. The Gold Nugget and Novak -Fleck relationship has been consistent throughout the planning and development of Featherstone since its initiation. SUPPORTING DATA A. Assignment of Development Contract, Featherstone 5th B. Letter of Request (reserved for recording information) ASSIGNMENT OF DEVELOPMENT CONTRACT ASSIGNMENT dated , 2021, by, between, and among the CITY OF MONTICELLO, a Minnesota municipal corporation ("City"); GOLD NUGGET DEVELOPMENT INC., a Minnesota corporation ("Developer"); and NOVAK-FLECK INCORPORATED, whose registered office address is 8857 Zealand Avenue North, Brooklyn Park, Minnesota 55445-1895 ("Successor Developer"). RECITALS A. The City and Developer previously entered into a Development Contract and Planned Unit Development Agreement dated December 14, 2020 and filed of record on March 17, 2021, with the Wright County Recorder as Document Number A1462871 concerning the plat of FEATHERSTONE FIFTH ADDITION ("Development Contract"). B. The Developer has asked the City to approve the assignment of its rights and obligations under the Development Contract to the Successor Developer. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1. ASSIGNMENT. The Developer's rights and obligations under the Development Contract are assigned to the Successor Developer subject to the terms, covenants and conditions of this Assignment. The Successor Developer accepts the assignment and agrees to be bound by its terms and assumes all of the obligations of the Developer under the Development Contract dated December 14, 2020 and recorded March 17, 2021 as Wright County Document Number A1462871. 214224v1 2. EFFECTIVE DATE OF ASSIGNMENT. This Assignment shall be effective when the Successor Developer furnishes the City any and all security required by the Development Contract. 3. BINDING EFFECURECORDING. This Assignment will be recorded against the title to the land described on Exhibit "A" attached hereto and is binding upon the parties, their successors, heirs, and assigns. [The remainder of this page has been intentionally left blank. Signature pages follow.] 214224v1 2 CITY: CITY OF MONTICELLO Lloyd Hilgart, Mayor (SEAL) Rachel Leonard, City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of '202 1, by Lloyd Hilgart and by Rachel Leonard, respectively the Mayor and City Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 214224v1 DEVELOPER: GOLD NUGGET DEVELOPMENT INC. Wayne Fleck, President STATE OF MINNESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2021, by Wayne Fleck, the President of Gold Nugget Development Inc., a Minnesota corporation, on behalf of said entity. Notary Public 214224v1 4 SUCCESSOR DEVELOPER: NOVAK-FLECK INCORPORATED Its STATE OF MINNESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this , 2021, by the of Novak -Fleck Incorporated, a Minnesota corporation, on behalf of said entity. Notary Public DRAFTED BY: CAMPBELL KNUTSON, P.A. Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 iii 214224v1 5 [print name] [title] day of EXHIBIT "A" to ASSIGNMENT OF DEVELOPMENT AGREEMENT Lots 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, and 12, Block 1, Featherstone Fifth Addition, according to the recorded plat thereof, Hennepin County, Minnesota. Lots 1, 2, 3, 4, 5, 6, 7, 8, and 9, Block 2, Featherstone Fifth Addition, according to the recorded plat thereof, Hennepin County, Minnesota. Lots 1, 2, 3, 4, and 5, Block 3, Featherstone Fifth Addition, according to the recorded plat thereof, Hennepin County, Minnesota. Outlot A and Outlot B, Featherstone Fifth Addition, according to the recorded plat thereof, Hennepin County, Minnesota. 214224v1 6 Brooklyn Park, Mn. April 6, 2021 Angela Schumann Community Development Director City of Monticello, Mn. Dear Ms. Schuman Please accept this letter as a petition to assign the development contract for Featherstone 5th add. From Gold Nugget Development Inc. to Novak -Fleck Inc. The principal issue at hand, is that the remaining undeveloped parts of the Featherstone PUD are described by large Outlets. Novak -Fleck desires to purchase, develop, and build on smaller phases of the PUD Outlots. A division of a Featherston PUD Outlot via meets and bounds is difficult and cumbersome and not recommended by city staff. Consequently, any phases of the PUD not matching an Outlot need to be custom subdivided by the owner, Gold Nugget Development Inc., and after the plat is recorded and a new legal description established, sold to the developer, which is Novak -Fleck in this case. Both, Featherstone 3rd and 4th additions were platted and constructed where the development contract was assigned to Novak -Fleck Inc. Respectfully, Wayne Fleck Wayne Fleck, President, Gold Nugget Development Inc. City Council Agenda: 04/12/2021 4A. Tabled - Consideration of a request to waive requirement to provide on-site parking for a Restaurant/Bar and to waive contribution to the Downtown Parking fund in the amount of $4,500. Applicant: Shanneek Fackrell. Prepared by: Meeting Date: ❑x Regular Agenda Item Community Development Director 4/12/21 ❑ Consent Agenda Item Reviewed by: Approved by: Chief Building and Zoning Official, City Administrator Economic Development Manager, City Planner (NAC), Project Engineer ALTERNATIVE ACTIONS Adopt Resolution 2021-25 approving a Parking Waiver in such case that the on-site parking supply falls short of the required 8 stalls, subject to payment to the Downtown Parking Fund in the amount set by Ordinance and based on findings on said resolution. Property: Address: 124 Broadway Planning Case Number: None REFERENCE & BACKGROUND Request(s): Downtown Parking Waiver and Waiver of Payment to Downtown Parking Fund Deadline for Decision: Not applicable Land Use Designation: Downtown Mixed Use (DMU) Zoning Designation: CCD (Broadway Sub -District) The purpose of the "CCD", Central Community District, is to provide for a wide variety of land uses, transportation options, and public activities in the downtown Monticello area, and particularly to implement the goals, objectives, and specific directives of the Comprehensive Plan, and in particular, the 2017 Downtown Monticello "Small Area Plan" Comprehensive Plan Amendment and its design and performance standards. Overlays/Environmental Regulations Applicable: NA 1 Current Site Use Surrounding Land Uses: North: East: South: West: ANALYSIS Commercial Building Commercial Commercial Commercial/Public Parking Vacant Land City Council Agenda: 04/12/2021 Shanneek Fackrell is requesting a waiver to parking stall requirements for the Downtown and a waiver of the required fee associated with the parking stall reduction. The City Council tabled action on the requests on March 22nd, allowing staff time to further research site conditions and options to address the single -stall parking deficiency. As a result of the follow-up research, it is likely that the applicant does not require either waiver, as parking stall requirements may be met on site. However, staff would request that Council take action to approve the first waiver in the event that all identified conditions for the parking cannot be met. Ms. Fackrell is seeking to establish a restaurant/bar use in an approximately 900 square foot space at 124 Broadway West. Under amendments made to the zoning ordinance following the adoption of the small area plan in 2019, restaurant/bar uses are permitted in the Broadway sub -district of the Downtown. The current ordinance requires that when a building use intensifies, a new parking calculation for the use shall be completed. The prior use of the proposed space was a salon, classified as a personal service. The proposed restaurant/bar use is an intensification as it requires more parking by ordinance than the prior personal service use. Other uses in the building, a travel store (professional office use) and a proposed candle store (retail use) are not subject to new calculations for parking and are considered lawful non -conforming. There is also 1 residential unit on the upper story, also considered existing non -conforming for parking purposes. The subject building has 6 striped stalls in place at the rear of the building. These stalls are currently signed for private use by the building occupants/owner. At the time staff drafted the March 22nd report, it was noted that there was also adequate space to stripe at least 1 additional stall on site. In the surrounding area, there is a 90 -space public parking lot directly adjacent to the subject property. The parking lot is utilized primarily by businesses on the same block (Block 35), for some customer access, and most often, for employees using rear entrances 2 City Council Agenda: 04/12/2021 for businesses that front on Broadway. There are also a limited number of parallel parking spaces available directly adjacent to the building on Broadway. The proposed lounge use requires 1 stall per 40 square feet of restaurant/bar area, and 1 space per 500 square feet for the storage/office areas. Based on the drawing provided, the restaurant/bar area at approximately 540 square feet requires 13.5 stalls. The approximately 145 square feet of office/storage area (which also likely includes the kitchen prep area) requires .5 stalls. Therefore, the total for the proposed use is 14 stalls. The zoning ordinance allows the property owner to dedicate stalls for public use through cross easement, reducing the overall parking requirement by 40%. Per the narrative provided, property owner Stellar Properties is willing to provide this cross -parking easement and remove the private parking signage. Subject to the execution and recording of the cross easement for public parking, the ordinance parking requirement for the site is reduced to 8 stalls, resulting in a net site shortage of 1 stall overall. Following the March 22nd City Council meeting, staff further evaluated the subject property for available parking opportunity. The property lines for the subject property extend southward to the area currently used as alley access for the block. The building itself occupies less than half of the property. As such, it appears that there is room to accommodate the additional stall required, for a total of 8 stalls on site. It is noted that the configuration of the existing and proposed parking is not ideal given backing movements required. One of the stalls will also be required to meet ADA design standards. Given the proximity of the proposed stalls to the alley area, staff would recommend that the property owner verify that no private cross -parking easement limits parking within the noted area. If parking in the noted area is found to be limited as a result of an existing private easement, the first waiver for acceptance of the stall deficit could still be approved and the shortage addressed through payment into the Downtown Parking Fund. The zoning ordinance permits the City Council to waive the parking code requirements through payment from the property into a Downtown Parking Fund. The idea behind the ordinance is that the City provides a significant amount of downtown parking (both on- and off-street), and as private parking supplies shrink, the private property owners participate in the costs of increasing the demand on the public parking supply. According to the City's Fee Schedule, the current fee for this option is $4,500 per parking space, an amount that is intended to offset the costs of acquiring land and constructing the parking spaces. This section of the zoning ordinance reads as follows: 3 City Council Agenda: 04/12/2021 Section 4.8 (E)(4)(c) (i) Where the City finds that there will be adequate opportunity to provide public parking in the vicinity of the subject property, and at the City's option, the owner shall pay into a "CCD" Parking Fund an amount as established by City Council Resolution*. Said fund shall be used for the acquisition, construction, and/or maintenance of publicly -owned parking in the "CCD" district. *(This fee is now set by Ordinance, along with other fees) I. Budget Impact: Should the parking availability on site fall short of requirements, the applicant may pay into the parking fund consistent with fees schedule ordinance requirements at $4,500/stall. II. Staff Workload Impact: Review and preparation of the report totals approximately 6 hours. III. Comprehensive Plan: The Monticello 2040 Vision + Plan has adopted the full Downtown Small Area Plan. The Downtown Plan recognizes the challenges of parking in the downtown, recommended a shared parking configuration and limiting surface parking to the extent practical. STAFF RECOMMENDATION As noted, there appears to be adequate space on site to accommodate the 8 required stalls, including the accessible stall. Pending execution and recording of the public cross -parking easement and verification that no private easement restriction exists, no waiver to the stall requirement or payment to the parking fund will be necessary. However, if the public parking easement is not submitted and/or a private easement is found to limit the available area on-site to meet the 8 stall requirement, staff would continue to recommend payment of $4,500 into the Parking Fund. The purpose of the fee/waiver clause is to accommodate more intensive use of private property in the CCD area, while still ensuring that reasonable parking supplies are maintained for customers and employees of all businesses. This clause permits owners with an intensification of parking demand to contemplate significant building expansions/intensifications without strict adherence to the parking requirements. Further, the current fee is comparatively low as compared to actual costs to acquire, develop and maintain parking spaces, whether public or private. Consistent with past parking fund payments, the required payment could be billed monthly in a payment arrangement with no interest. M City Council Agenda: 04/12/2021 SUPPORTING DATA A. Resolution 2021-25 B. Aerial Site Image C. Narrative D. Proposed Building Plan E. Ordinance Excerpts CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2021-25 A RESOLUTION OF THE MONTICELLO CITY COUNCIL APPROVING A WAIVER OF THE REQUIRED OFF-STREET PARKING REQUIREMENTS IN RECOGNITION OF PAYMENT OF A PER -SPACE PARKING FEE FOR LOTS 9 AND 10, BLOCK 35, ORIGINAL PLAT OF MONTICELLO (PARTS), 124 WEST BROADWAY WHEREAS, the applicant has submitted a request to waive the required parking per provisions of the City's ordinances pertaining to parking for the "CCD, Central Community District"; and WHEREAS, the "CCD, Central Community District" zoning ordinance requirements accommodate such parking supply waivers when there is adequate nearby public parking to accommodate the proposed use and surrounding land uses; and WHEREAS, the subject property is located adjacent to an existing public parking lot; and WHEREAS, the said public parking lot is used occasionally by surrounding land uses, but not to capacity; and WHEREAS, the available private and public parking in the area is adequate to serve both the proposed use and anticipated surrounding parking needs; and WHEREAS, the payment into the parking fund in lieu of providing off-street parking will facilitate the City's ongoing provision and maintenance of public parking in the CCD area; and WHEREAS, the payment into the parking fund shall be required in such case that the on- site parking supply falls short of the stall requirement. WHEREAS, the City Council has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the City Council of the City of Monticello makes the following Findings of Fact in relation to the recommendation of approval: 1. The proposed parking waiver and concurrent payment into the parking fund is consistent with the intent of the CCD parking requirements. 2. The existing parking supplies, both private and public are adequate to serve current uses in the immediate area. 3. The impacts parking waiver for the subject property will not overburden parking supplies in the area. 4. The site improvements resulting from development are consistent with the intent of the Monticello Comprehensive Plan and the CCD zoning district. CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2021-25 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Monticello, Minnesota: The Monticello City Council hereby approves the parking waiver and concurrent payment into the Downtown Parking Fund as submitted, adopting the findings of fact herein. ADOPTED this 12t" day of April, 2021 by the City Council of the City of Monticello, Minnesota. MONTICELLO CITY COUNCIL Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk Subject Site U IAAI 44 r IL Awn" �r g'iAN , Az 3'^ 4W+ CITY OF � Monticello 1 in = 47 ft N A March 18, 2021 Map Powered By Data Link wsb From: Jacob Thunander To: Angela Schumann Subject: FW: Letter to City Hall Council Date: Friday, March 12, 2021 11:12:19 AM Jacob Thunander Community & Economic Development Coordinator City of Monticello 763-271-3206 Email correspondence to and from the City of Monticello is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. From: The FACKRELL'S Sent: Friday, March 12, 202111:11 AM To: Jacob Thunander <Jacob.Thunander@ci.monticello.mn.us> Subject: Letter to City Hall Council My Name is Shanneek Fackrell (Shay) I will be opening a cocktail lounge and grill on 124 Broadway,l was recently made aware that the squarefootage of the commercial property i will be using needs an extra Parking space which will total it 6 parking spaces.The property owners have agreed to make the private parking public and will remove the private parking signs,in this case I am requesting a parking fund waiver,in this pandemic I would like to put any extra money I have aside to Float my business and to Hire staff (creating more jobs in our city)I am asking the council to please consider my request as I am a young woman starting out this exciting business venture which I think would also be great for the community your consideration and time is greatly appreciated. S Fackrell CHAPTER 3: ZONING DISTRICTS Section 3.5 Business Base Zoning Districts Subsection (G) Central Community District requirements apply. The City Council shall, in accordance with the process providing for zoning map amendments in the Monticello Zoning Ordinance, adopt a zoning map for the CCD area identifying the subdistrict boundaries. Base Lot Area • No minimum Base Lot Width • No minimum 1. PROCESS REQUIREMENTS: a. New development or redevelopment projects within the Central Community District shall require a site plan review by the Planning Commission. b. At the proposer's option, or as required by this ordinance, any proposed project may combine the required site plan review as a part of a concept plan review before a joint meeting of the Planning Commission and City Council. c. Existing buildings shall be subject to the permitted and conditional use allowances of this ordinance. d. Projects which do not meet the requirements of this ordinance may utilize the Planned Unit Development (PUD) process. 2. GENERAL REQUIREMENTS: a. Character Areas. The Central Community District shall be further regulated by four character sub -areas: Pine Street, Broadway, Walnut/Cedar and Riverfront and shown in the Official Zoning Map. b. Projects across Character Area boundaries. By conditional use permit, uses and standards may extend across Character area boundaries (but not into other zoning districts) a maximum distance of up to one-half block for project purposes, provided the majority of the project square footage lies within the permitted character -area, and the intent and character of the downtown plan is maintained. Where projects extend across character area boundaries, projects must show compatibility to both character area standards relating to adjoining districts and uses. c. Private joint -parking use. All non-residential parking areas shall be designed to accommodate cross -access and joint use throughout the CCD zoning district to minimize the need for parking infrastructure. d. Accessory Service/Appurtenance Uses. Building mechanical, waste -handling, and delivery service areas shall not face the public street or public spaces (with the exception of public parking lots), and shall be screened from view of adjoining property with materials equivalent to those of the principal building. Page 116 City of Monticello Zoning Ordinance CHAPTER 3: ZONING DISTRICTS Section 3.5 Business Base Zoning Districts Subsection (G) Central Community District Off-street parking areas shall be developed and constructed according to the requirements of the zoning ordinance, Section 4.8. Parking supply shall be as identified in this chapter, or where not specified herein, as in the ordinance Section 4.8 — Off -Street Parking. A commercial use which propose to vary from the requirements of this section by deferring its required off-street supply and contributing to the public parking fund shall be accompanied by a Parking Study, subject to review and approval by Community Development staff, which illustrates an adequate amount of available unused public parking within 400 feet of the establishment's primary entrance. "Adequate amount" shall be established by the City on a case-by-case basis in review of the applicant's individualized parking study, but shall include the following elements, as a minimum: (1) an examination of the public parking supply commonly available for use by the proposed business during its peak usage hours; (2) the likely demand placed on said supply by the proposed business based on contemporary resources for parking utilization; and (3) an estimate of competing demand on said supply. An existing business, as of the date of this ordinance, which has a parking supply which is substandard according to zoning ordinance Section 4.8- Off - Street Parking, shall be considered a legal non -conformity. The business may expand or change to another business that increases the parking supply deficiency only by participating in the parking fund, according to the requirements of this Section and Section 4.8 (E)(4)(c) for such deficiency. e. Other Performance Standards • All other performance standards as identified in Chapter 4 of the zoning ordinance shall apply, unless otherwise addressed in this section. • Maximum Residential Density = 25.0 dwelling units per gross acre. • Building Height • Minimum Height = 18 feet • Maximum Height = 60 feet o Buildings may exceed 50 feet in height by conditional use permit, with enhanced site improvements, architecture, and building materials. • Lot Coverage, Buildings o Minimum Building Lot Coverage = 20 percent o Maximum Building Lot Coverage = 90 percent • Floor Area Ratio = Maximum Floor Area Ratio — None • Accessory Structures o Trash handling equipment shall be located within buildings wherever practical. If located in a structure attached to, or detached from, the principal building, such structure shall screen the trash handling equipment from the view of all neighboring property and public rights-of-way, and shall be constructed of materials which comprise the principal building. Gates and/or doors shall be constructed of permanent opaque materials, matching the principal building in color, and shall be kept closed City of Monticello Zoning Ordinance Page 121 CHAPTER 4: FINISHING STANDARDS Section 4.8 Off-street Parking Subsection (E) Standards Applicable to All Uses accordance with this ordinance Page 300 City of Monticello Zoning Ordinance Vaces & Additional Civic and Institutional Uses (continued) Schools, 1.0 space for each classroom plus one (1) additional space for each fifty Kindergarten through junior High (50) student capacity Schools, 1.0 space for each seven (7) students based on design capacity plus one (1) High School & post -secondary for each three (3) classrooms 1.0 space for each four (4) seats based on the design capacity of the main assembly hall Place of Public Assembly Facilities as may be provided in conjunction with places of public assembly shall be subject to additional requirements which are imposed by this ordinance Utilities (major) See Parking Schedule #2 [Section 4.8(H)(3)] Office Uses Offices 3.0 spaces plus at least one (1) space for each three hundred (300) square feet of floor space Commercial Uses Adult Uses 1.0 space for each one hundred (100) square feet of floor space. 1.0 space for each forty (40) square feet of floor space. Auction House Outside sales area shall be added to the floor space of the principal building when determining square footage of floor space 8.0 spaces plus one (1) additional space for each eight hundred (800) Auto Repair — Minor square feet of floor area over one thousand (1000) square feet 10.0 spaces or one (1) space for each employee on the maximum shift, whichever is greater Automotive Wash Facilities 0 For self service facilities, there shall be a minimum of two (2) spaces ■ If the wash facility is integrated into an approved vehicle fuel sales business, the wash facility shall require no additional parking 1.0 space for each rental unit in addition to required residential off-street Bed & Breakfasts parking Boarding House 2.0 spaces for each three (3) persons for whom accommodations are provided for sleeping Business Support Services 1.0 space for each two hundred (200) square feet of floor space ■ If in the CCD district, one (I) space per three hundred fifty (350) square feet of floor space 1.0 space for each four hundred (400) square feet of floor space. Communications/Broadcasting Convenience Stores 1.0 space for each two hundred (200) square feet of floor space ■ If in the CCD district, one (I) space per three hundred fifty (350) square feet of floor space Country Club 4.0 spaces per golf hole plus spaces provided for accessory uses in accordance with this ordinance Page 300 City of Monticello Zoning Ordinance CHAPTER 4: FINISHING STANDARDS Section 4.8 Off-street Parking Subsection (E) Standards Applicable to All Uses Sit downldining area Pick-up or Counter Area Kitchen Area 1.0 space for each forty (40) square feet of gross floor area of dining and bar area 1.0 space for each fifteen (15) square feet of gross floor area but not less than fifteen (15) spaces 1.0 space for each eighty (80) square feet of kitchen area City of Monticello Zoning Ordinance Page 301 • paces & Additionai-. Commercial Uses (continued) Day Care Centers 1.0 space for each employee plus one (1) space per five children Entertainment/Recreation, Indoor Commercial Bowling Alley 5.0 spaces for each alley plus additional spaces as may be required herein for related uses associated with the principal structure 1.0 space for each four (4) seats based on the design capacity of the main assembly hall; facilities as may be provided in conjunction with such buildings or uses shall be subject to additional requirements imposed by this Theater ordinance ■ If the theater is located in the original plat of Monticello, the required spaces shall be reduced to 1.0 space per five (5) seats Entertainment/Recreation, Outdoor 10.0 spaces plus one (1) for each one hundred (100) square feet of floor Commercial area inside an associated structure 1.0 space for each two and one-half (2.5) guests, measured by building Event Center capacity based on building code limits of all areas for the event, and one (1) parking space for each 200 square feet for areas devoted to food preparation, event staging, and other support activities. Financial Institution 1.0 space for each four hundred (400) square feet of floor space. 20.0 spaces for each chapel or parlor, plus one (I) space for each funeral vehicle maintained on the premises Funeral Homes ■ Aisle spaces shall also be provided off the street for making up a funeral procession Hotels or Motels 1.0 space for each rental unit plus one space for each ten (10) units and one (1) space for each employee on the maximum shift Kennels (commercial) 1.0 space for each four hundred (400) square feet of floor space. Landscaping / Nursery Business See Parking Schedule #I [Section 4.8(H)(2)] 1.0 space for each two hundred fifty (250) square feet of floor space Personal Services If in the CCD district, one (I) space per three hundred fifty (350) square feet of floor space Recreational Vehicle Camp Site 1.0 space per each recreational vehicle plus one (I) guest space per ten recreational vehicles Repair Establishment See Parking Schedule #I [Section 4.8(H)(2)] Restaurants Sit downldining area Pick-up or Counter Area Kitchen Area 1.0 space for each forty (40) square feet of gross floor area of dining and bar area 1.0 space for each fifteen (15) square feet of gross floor area but not less than fifteen (15) spaces 1.0 space for each eighty (80) square feet of kitchen area City of Monticello Zoning Ordinance Page 301 CHAPTER 4: FINISHING STANDARDS Section 4.8 Off-street Parking Subsection (E) Standards Applicable to All Uses Commercial Uses (continued) Retail Commercial Uses 1.0 space for each two hundred (200) square feet In General If in the CCD district, one (1) space per three hundred fifty (350) square feet of floor space In which 50% or more of the gross floor area is devoted to storage, warehouses, and/or industry. The number of spaces may be determined by either of the listed options OPTION #I: One (1) space for each two hundred (200) square feet devoted to public sales or service plus one (I) space for each 500 square feet of storage area OPTION #2: One space for each employee on the maximum shift plus one (1) space for each 200 square feet devoted to public sales or service 1.0 space for each two hundred (200) square feet Specialty Eating Establishments If in the CCD district, one (1) space per three hundred fifty (350) square feet of floor space 4.0 spaces plus two (2) spaces for each service stall (not pump) Vehicle Fuel Sales Those facilities designed for sale of other items than strictly automotive products, parts, or service shall be required to provide additional parking in compliance with other applicable sections of this ordinance Vehicle Sales and Rental 8.0 spaces plus one (1) additional space for each eight hundred (800) square feet of floor area over one thousand (1000) square feet Veterinary Facilities 1.0 space for each two hundred fifty (250) square feet 1.0 space for each two hundred (200) square feet Wholesale Sales If in the CCD district, one (I) space per three hundred fifty (350) square feet of floor space Industrial Uses Am A Auto Repair — Major See Parking Schedule # I [Section 4.8(H)(2)] Extraction of Materials See Parking Schedule #2 [Section 4.8(H)(3)] 8.0 spaces plus one (1) space for each two (2) employees on the maximum General Warehousing shift or, at a minimum, at least eight (8) spaces plus one (I) space for each one thousand (1000) square feet of floor area Truck or Freight Terminal 8.0 spaces plus one (1) space for each two (2) employees on the maximum shift or, at a minimum, at least eight (8) spaces plus one (I) space for each five hundred (500) square feet of floor area Waste Disposal & Incineration See Parking Schedule #I [Section 4.8(H)(2)] Wrecker Services See Parking Schedule #I [Section 4.8(H)(2)] Heavy Manufacturing See Parking Schedule #I [Section 4.8(H)(2)] Industrial Services See Parking Schedule #I [Section 4.8(H)(2)] Light Manufacturing See Parking Schedule #I [Section 4.8(H)(2)] Page 302 City of Monticello Zoning Ordinance CHAPTER 4: FINISHING STANDARDS Section 4.8 Off-street Parking Subsection (E) Standards Applicable to All Uses • -. 11 E Industrial Uses (continued) Machinery/Truck Repair See Parking Schedule #I [Section 4.8(H)(2)] Recycling and Salvage Center See Parking Schedule #I [Section 4.8(H)(2)] 1.0 space per 100 lockers/units on the inside of the fenced area and at least Self -Storage Facilities five (5) spaces outside the fenced area ■ If a caretaker's quarters is provided on-site, at least one (1) covered parking space for exclusive use by the caretaker shall be provided (iii) Unusable space (e.g. entries, halls, service areas, bathrooms, etc) within uses may be excluded from floor area calculations when applicable. (iv) Required parking spaces may be reduced through alternative development types (e.g. Planned Unit Development, utilization of Performance Based Enhancement Overlay District provisions, etc) as permitted in this ordinance. (c) CCD District Exceptions Property owners in the CCD District shall comply with the parking supply requirements as listed in Table 4-7 of this ordinance. However, property owners may be granted flexibility from a portion of their required parking supply under the following conditions: (i) Where the City finds that there will be adequate opportunity to provide public parking in the vicinity of the subject property, and at the City's option, the owner shall pay into a "CCD" Parking Fund an amount as established by City Council Resolution. Said fund shall be used for the acquisition, construction, and/or maintenance of publicly -owned parking in the "CCD" district. (ii) The City may, in addition to, or as an alternative to, the option listed in Section 4.8(E)(4)(c)(i) above, and at the discretion of the City, offer the property owner the opportunity to choose to supply parking at a rate which is sixty (60) percent of the requirement listed in Section 4.8 provided that the owner grants an easement to the public for automobile parking use over the subject area. The owner shall retain responsibility for maintenance of said parking area. (iii) Location: Parking shall not be located on a parcel between the front building line of the principal building and the public street, except where expressly provided for by the City Council after recommendation from the Planning Commission. City of Monticello Zoning Ordinance Page 303 City Council Agenda: 04/12/2021 4113. Consideration of authorizing Bolton and Menk, Inc. to update the comprehensive sanitary sewer plan and Wastewater Treatment Facilitv Plan for a total cost of $32,107. Prepared by: Meeting Date: ❑ Regular Agenda Item PW Director/City Engineer 4/12/2021 ® Consent Agenda Item Reviewed by: Approved by: Project Engineer, Utilities City Administrator Superintendent ACTION REQUESTED Motion to authorize Bolton and Menk, Inc. to update the Comprehensive Sanitary Sewer Plan and Wastewater Treatment Plant Facility Plan. REFERENCE AND BACKGROUND City Council is asked to authorize a contract to complete an update of the City's Comprehensive Sanitary Sewer Plan and Wastewater Treatment Plant Facility Plan. The current Comprehensive Sanitary Sewer Plan was completed in 1995. Several additional studies looking at impacts and infrastructure necessary for specific developments have been done since the comprehensive plan was completed. An updated comprehensive sanitary sewer plan would synthesize the individual studies as well as look at the system to identify any existing deficiencies as well as plan for growth of the city. A few elements to be included in the plan consist of: • Utilizing the Monticello 2040 Comprehensive Plan land -use and population projections to create a sanitary sewer model. The model is to include all areas within the Monticello Township boundary. • Developing a GIS layer to allow for easy tracking of required infrastructure extensions with future developments. • Evaluating cost-saving opportunities to provide for extending trunk mains. • Determining if any areas would be infeasible to connect to the City's current sewer system. • Developing a capital improvement plan for required improvements. The Wastewater Treatment Plant Facility Plan was last completed in 2009. Significant system improvements have been made since these studies were completed. The updated plan will incorporate these improvements and will also complete the following items: City Council Agenda: 04/12/2021 • Facility plan to incorporate population and land -use assumptions identified in the Monticello 2040 Comprehensive Plan. • Review the various processes and equipment at the WWTP and identify capital outlay needed to maintain a reliable system and to provide for future growth. • Develop a Capital Improvement Plan for the WWTP and sewer system to accommodate growth projections as outlined in the comprehensive plan. This study will also review the city's trunk fee policy and make recommendations for future changes. The consultant with coordinate with the city's financial consultant, Northland Securities, to perform a rate study for the sewer utility along with the water and storm utility. A request for proposals was posted on the city and league of MN cities website and five proposals were received. The approach and level of effort that each firm proposed varied significantly resulting in a price range between $32,107, and $164,600 to complete the study and are as follows: • Bolton and Menk - $32,107 • HR Green - $41,709 • WSB - $56,678 • Stanley Consulting - $138,132 • SEH - $164,600 The City and Veolia staff reviewed the proposals and are recommending that the city award the project to Bolton and Menk, Inc. for $32,107. Staff felt that their approach to the project best aligned with the city needs. The proposed sewer modeling software is to utilize Autodesk's Storm and Sanitary Analysis which the city currently has a license of which will allow for staff to update and make changes to the model as development occurs. Budget Impact: The project is to be funded from the Community Energy Transition (CET) grant that the city received. 2. Staff Workload Impact: Extensive staff time will be spent reviewing draft plan submittals. 3. Comprehensive Plan Impact: This plan aligns with the sustainability theme identified in the comprehensive plan. STAFF RECOMMENDED ACTION City staff recommends approval of the contract with Bolton and Menk, Inc. SUPPORTING DATA A. Request for Proposals B. Bolton and Menk, Inc. submittal A.MonCITY#OF tdo � � REQUEST FOR PROPOSALS FOR PROFESSIONAL ENGINEERING SERVICES SECTION I: GENERAL INFORMATION Contract Administration All persons or firms who download this RFP are requested to register their name and email address by sending an email to matt.leonardgci.monticello.mn.us. Any revisions or corrections to this RFP, after it has been advertised, will be communicated to those registered RFP holders. Failure to register your contact information is at your own risk. A proposal will not be considered if it fails to include all requested information as detailed in this original RFP and any subsequent modifications. Acceptance of Proposal Contents The contents of this RFP will be included as part of the contractual obligations if a contract ensues. All information in the proposal is subject to disclosure under the provisions of Minnesota Statutes Chapter 13 — Minnesota Government Data Practices Act. PROJECT OVERVIEW The City of Monticello intends to retain a professional consulting firm to provide professional engineering services needed to update the city's Comprehensive Sanitary Sewer Plan including updates to the WWTP Facility Plan. The current Comprehensive Sanitary Sewer Plan was completed in 1995 and the WWTP Facility Plan was completed in 2009. System improvements have been made since these studies were completed and several studies for specific developments have also been completed. SECTION 2: OVERALL SCOPE OF SERVICES The services required of the Consultant are anticipated to be provided beginning in April 2021 with updated plans anticipated to be complete by the end of 2021. The following are general work tasks and deliverables that shall be included in the Consultant's scope: 1. Assess the existing sanitary sewer system and completed studies. 2. Utilizing the Monticello 2040 Comprehensive Plan land -use and population projections develop a create a sanitary sewer model. Sewer model to include all major mains, approximately 12" and greater, and infrastructure that would affect the operation of the sewer system. Sewer -model to look at the entire area within the Monticello Township boundary with a more detailed analysis of areas within the current Monticello Orderly Annexation Area. GIS layer showing future Request for Proposals Sanitary Sewer Comprehensive Plan Update -------------------------- Page 2 of 5 trunk line locations to be provided to be incorporated into our GIS system. Electronic sewer model to be provided to the city at the completion of the project. 3. Provide recommendations for size and locations of future trunk lines. Evaluate the system for cost-saving opportunities to provide for future extensions. 4. Determine if any areas exist where it would be infeasible to connect to the city's current sewer system. Clearly detail the physical or financial challenges for these areas. 5. Provide a comprehensive review and update to the current Facility Plan for the WWTP and improvements made to the facility since the plan completion. Facility plan to incorporate population projections identified in the 2040 comprehensive plan. 6. Review the various processes and equipment at the WWTP and identify capital outlay needed to maintain a reliable system and to provide for future growth. 7. Develop a Capital Improvement Plan for the WWTP and sewer system to accommodate growth projections as outlined in the comprehensive plan. 8. Review and amend as necessary the Sanitary Sewer Trunk Fee Policy consistent with the model. 9. Coordinate with the cities financial consultant, Northland Securities, for developing a utility rate study. 10. All above scope deliverables shall be provided in electronic form. The City will provide all available record drawings and mapping information to the selected consultant. SECTION 3: PROPOSALS The proposal shall contain the type of information summarized below. Additional information is allowable as long as it is directly relevant to the proposed project. Proposal Format The submittal should follow the Table of Contents listed below: 1. General Information 2. Project Understanding 3. Project Approach 4. Proposed Project Team and Experience 5. Schedule 6. Any Additional Information as Needed 7. Total Consultant Cost 8. Insurance Certificate A brief description of each section is included below. 1. General Information Request for Proposals Sanitary Sewer Comprehensive Plan Update Page 3 of 5 -------------------------- General information and a brief history of the Consultant's firm. Include similar information on key subconsultants, if any, proposed for the project. 2. Project Understanding A summary of the Consultant's understanding of the work. 3. Project Approach Provide specific approaches, methods, and assumptions that will be utilized to accomplish the development of this project, including each work phase. 4. Proposed Project Team and Experience ■ Identify the key project team members and describe their specific roles on the project. Include key team members from sub -consultant firms if any. ■ Describe relevant experience and provide information on at least three (3) reference projects completed in the last five (5) years. Provide personal references and contact information. ■ Include one-page resumes only for key members of the project team, including field personnel. ■ Include specific descriptions of proposed team members' roles on reference projects. Provide a contact name and information for each of the work items. 5. Schedule A proposed schedule from project initiation to final completion. The schedule should include a listing of key tasks within each phase, key milestones and approximate dates, and deliverables. 6. Additional Information Include any other information that is believed to be pertinent, but not specifically requested elsewhere in this RFP. 7. Total Consultant Cost The consultant cost should be separated out as follows: a. Proposed costs for each scope of work for the project as listed in Section 2. b. Hourly rates for all consultant employees who are expected to work on this project. These rates shall be the agreed upon costs for any additional services requested by the City, above what is detailed in the scope of this RFP. c. Reimbursable costs including detail of service or item and applicable charge per unit. d. Not to Exceed cost for the project. Proposals that do not include a `Not to Exceed' cost will be disregarded with no further consideration. It is the responsibility of the proposing firm to accurately predict the amount of time that they will need to spend on all phases of the project. Request for Proposals Sanitary Sewer Comprehensive Plan Update Page 4 of 5 -------------------------- 8. Insurance Certificate Indicate ability to provide all necessary insurance certificates. SECTION 4: CONSULTANT SELECTION Proposals will be reviewed and evaluated by a team of City staff on the basis of the following criteria: 1. Consulting firm and key project staff experience with similar projects to this. In addition to understanding technical issues and having sound technical/ engineering expertise. 2. Proven track record in successfully completing similar projects on time and within budget. Successful experience of both the firm itself and the individual team members will be considered. 3. Proposed approach to completing the project. 4. Proposed consultant cost Following review of the Proposals the City may ask Consultants to make a presentation to City representatives, staff will select a Consultant to negotiate a contract as follows: 1. If, for any reason, a firm is not able to commence the services in that firm's Proposal within 30 days of the award, the City reserves the right to contract with another qualified firm. 2. The City shall not be liable for any expenses incurred by the Consultant prior to the signing of a contract including, but not limited to, the Proposal preparation, attendance at interviews, or final contract negotiations. 3. The Proposal must be signed in ink by an official authorized to bind the Consultant to its provisions that will be included as part of an eventual contract. The Proposal must include a statement as to the period during which the Proposal remains valid. This period must be at least 90 days from the date of the submittal. 4. The City reserves the right to reject any and all Proposals submittals or to request additional information from any or all of the proposing firms. SECTION 5: CONTRACT TERMS AND CONDITIONS Upon selection of a Consultant, an Agreement or Contract for Services, attached to this RFP, shall be entered into by the City and the Consultant. It is expected that the contract will provide for compensation for actual work completed on a not to exceed basis, and the following conditions: 1. Deletions of specific itemized work tasks will be at the discretion of the City. Payment or reimbursement shall be made based on tasks that have been satisfactorily completed. Billing that exceeds the not to exceed amount will not be compensated unless a contract extension has been approved in advance by the City. Request for Proposals Sanitary Sewer Comprehensive Plan Update -------------------------- Page 5 of 5 2. The City shall retain ownership of all documents, plans, maps, reports and data prepared under this proposal. In addition to being provided hard copy and digital documents throughout the project. 3. If, for any reason, the Consultant is unable to fulfill the obligations under the contract in a timely and proper manner, the City shall reserve the right to terminate the contract by written notice. In this event, the firm shall be entitled to just and equitable compensation for any satisfactory completed work tasks, as determined by the City Engineer. 4. The Consultant shall not assign or transfer any interest in the contract without prior written consent of the City. 5. The Consultant shall maintain comprehensive general liability insurance in accordance with Section 466.04 of the Minnesota Statutes. 6. The Consultant shall defend, indemnify and hold harmless the City of Monticello, its officials, employees and agents, from any and all claims, causes of action, lawsuits, damages, losses or expenses, including attorney fees, arising out of or resulting from the Consultant's (including its officials, agents, subconsultants or employees) performance of the duties required under the contract, provided that any such claim, damages, loss or expense is attributable to bodily injury, sickness, diseases or death or injury to or destruction of property including the loss of use resulting therefrom and is caused in whole or in part by any negligent act or omission or willful misconduct of Consultant. 7. The Consultant contract shall be governed by the laws of the State of Minnesota. 8. Project summaries shall be submitted with each invoice during the course of the project. Each summary shall detail the amount billed to date, work items that need to be completed, the estimated costs to complete these tasks and the projected timeline for the completion of the project. Invoices submitted to the City shall include a detailed breakdown of times, personnel, mileage, etc. chargeable for that period. SECTION 6: CONCLUSION AND SUBMITTAL Any requests for additional information that may be needed for the preparation of the proposal should be directed via email to Matt Leonard at matt.leonard c&ci.monticello.mn.us. All questions must be received before 4:30 pm, March 3, 2021. No responses will be provided for questions received after that time. Please provide one electronic (pdf) copy of the Proposal for the evaluation process. Proposals will be accepted until 11:30 a.m. on March 11, 2021. Attachments: Additional reference material to be provided to registered applicants. f I� 25AC Mont 1R LOW -MEDIUM RESIDENTIAL 29.4 AEice 0 35 GPM LOW -MEDIUM RES Qi- _ 3'r_d�St=E� } ;� ^ 1t --��•' _ LOW -MEDIUM RESIDENTIAL , QI_ LOW -MEDIUM RESIDENTIAL •j ` •°st' , �� �"`- l' •F �� o MMme- LOW -MEDIUM RESIDENTIAL '� vs; R-15 24.6AC 'LOW MEDIUM RESIDENTIAL R-02 .j �� 34.4 GPM OW M_ED/UM RESIDENTIAL -a es 21TAC LOW -MEDIUM RESIDENT/A R. -' - - :29!5 GPM'ci I m eso Amiga • � 4 I rJ l • o R-13 . ♦ rr 35 AC 61 -- • tit LOW -MEDIUM RESIDENTIAL-- �� LOW -MEDIUM RESIDENTIAL ♦ 0001 .y• R-12 F ' 49 GPM • _- - - •18.7AE r.Q o LOW MEDIUM RESIDENTIAL r+ r m � 6 I � anitary newer a _ R-'17 -COMMERCIAL f I� 25AC Mont 1R LOW -MEDIUM RESIDENTIAL 29.4 AEice 0 35 GPM LOW -MEDIUM RES Qi- _ 3'r_d�St=E� } ;� ^ 1t --��•' _ LOW -MEDIUM RESIDENTIAL , QI_ LOW -MEDIUM RESIDENTIAL •j ` •°st' , �� �"`- l' •F �� o MMme- LOW -MEDIUM RESIDENTIAL '� vs; R-15 24.6AC 'LOW MEDIUM RESIDENTIAL R-02 .j �� 34.4 GPM OW M_ED/UM RESIDENTIAL -a es 21TAC LOW -MEDIUM RESIDENT/A R. -' - - :29!5 GPM'ci I m eso Amiga • � 4 I rJ l • o R-13 . ♦ rr 35 AC 61 -- • tit LOW -MEDIUM RESIDENTIAL-- �� LOW -MEDIUM RESIDENTIAL ♦ 0001 .y• R-12 F ' 49 GPM • _- - - •18.7AE r.Q o LOW MEDIUM RESIDENTIAL r+ Contact: Justin Kannas, P.E. 320-905-2704 Justin.Kannas@botton-menk.com 2040 Highway 12 East I Willmar, MN 56201-5818 Ph: (320) 231-39561 Fax: (320) 231-9710 1 Bolton-Menk.com oil rrr: anitary newer mmnrehensive Pt; Contact: Justin Kannas, P.E. 320-905-2704 Justin.Kannas@botton-menk.com 2040 Highway 12 East I Willmar, MN 56201-5818 Ph: (320) 231-39561 Fax: (320) 231-9710 1 Bolton-Menk.com oil rrr: BOLTON 2040 Highway 12 East Willmar, MN 56201-5818 M E N K Ph: (320) 231-3956 Fax: (320) 231-9710 Real People. Real Solutions. Bolton-Menk.com March 11, 2021 Matt Leonard Matt.Leonard@ci.monticello.mn.us City of Monticello, MN RE: Proposal for Sanitary Sewer Comprehensive Plan Update Dear Mr. Leonard: The City of Monticello's Comprehensive Sanitary Sewer System update will reaffirm the city's framework for current sanitary system capacity and validate the required capital improvements for system expansion. At Bolton & Menk, Inc., our foundation was built on providing municipal services; we have developed a vast understanding of sanitary sewer system analysis, planning, and regulation. Our approach will provide a fresh look at the city's current sanitary sewer plan, analyze the existing system capacity, evaluate future capacity needs, and update your current plan. Our approach to engineering services makes Monticello's priorities our priorities. We understand what needs to be accomplished for the successful completion of the Sanitary Sewer Comprehensive Plan Update. Proven Experience— When it comes to wastewater treatment plants and comprehensive sewer modeling experience, Bolton & Menk is next to none. We have worked on more than 100 wastewater treatment facilities in the state and completed more than 20 comprehensive sanitary sewer modeling projects just like this one in the last 10 years. Drawing from our experience, we can apply the right solution specific to the City of Monticello's needs and priorities. We focus on modeling accuracy to provide you with a realistic comprehensive plan that is achievable. Fresh Perspective— We work tirelessly to help communities see new perspectives. Understanding your previous infrastructure investments can shed new light on problems and open your eyes to better solutions. We believe the City of Monticello will find confidence and value in our wastewater services. Furthermore, we understand the importance of being able to speak directly to the technical expert during the project. Bolton & Menk will offer the city direct contact with our technical experts for efficiency. Comprehensive Planning — An effective plan is not just a technical document, but the foundation for implementation. We will develop a plan that successfully translates technical analysis into cost-effective implementation; this will ensure the sanitary sewer system effectively serves Monticello's residents and business owners. We will also provide cohesion amongst other infrastructure and land use plans to provide a clear and concise strategy for flexible community growth. In continued service to the City of Monticello, we are excited at the opportunity to complete the Sanitary Sewer Comprehensive Plan Update. I will personally serve as your lead client contact. Please contact me at 320-905-2704 or Justin.Kannas@bolton-menk.com if you have any questions regarding our proposal. Respectfully submitted, olton & Menk, Inc. ustin Kannas, P.E. Client Service Manager This proposal shall remain valid for a period of no less than 90 days from the date of submittal. - r.! IR • ' !� .21 c AN _ TABLE OF CONTENTS 0y vN 1 ACk"!'. - 1 , 1 General Information 2 Project Understanding Project Approach 8 Proposed Team and Experience 18 Schedule 19 Additional Information 20 Constultant Cost 21 Appendix • Resumes • Insurance Certificate des:• '�� �+, 1 � 4 BOLTON ENK Real People. Real Solutions. SOLUTIONS PROVIDED: • Civil/Municipal Planning & Engineering • Water & Wastewater Engineering • Transportation Planning & Engineering • Structural Services • Aviation Services • Planning & Urban Design • Water Resources Engineering • Environmental Planning & Permitting • Construction Administration & Inspection • Land Surveying • Geographic Information Systems • Project Funding Support • Project Communication • Creative Studio Services "EO V LZ General Information 0 Q GENERAL INFORMATION We believe all people should live in safe, sustainable, and beautiful communities and we take pride in our ability to make that happen. It's why we get out of bed every morning. Our commitment to communities began in 1949 with two hard working Midwesterners—John Bolton and Martin Menk. They saw people in their surrounding communities who had dreams of a bright future, a desire to grow, and a common challenge of aging infrastructure. John and Martin's goal was to help communities make progress by listening to what people want, finding the best solutions for their needs, and treating them right. Their legacy lives on. We still want to help, we work hard every day, and we always remember what got us here—we're people helping people. Today, Bolton & Menk, Inc. has more than 550 employees including a professional staff of more than 150 engineers, planners, landscape architects, and surveyors. We specialize in providing public infrastructure solutions. We take care of our clients by providing the best services and solutions for them. From advocating for our communities to designing their dreams to finding funding; we take pride in our work because we live in these same communities. We believe in the power of face-to- face meetings, friendly conversations, and collaborative decision- making to keep your projects on schedule, within budget, and focused on real, workable solutions. We promise every client two things: we'll work hard for you and we'll do a good job. We take a personal interest in the work being done around us. At the end of the day, we're Real People offering Real Solutions - C 112:4.'2I&\011 The City of Monticello is requesting an update to their Sanitary Sewer Comprehensive Plan and the Wastewater Treatment Facility Plan. The current Comprehensive Sanitary Sewer Plan was completed in 1995 and the WWTP Facility Plan was completed in 2009. The collection system and wastewater treatment facility have been improved since those plans were completed. The proposed plans (updated by Bolton & Menk) will bring to current the existing systems and evaluate the best path forward with this critical infrastructure. Monticello's 2040 Comprehensive Plan will be the basis of the population and land use in the community. Sanitary Sewer Collection System Modeling, Analysis, and Plan The city desires a sanitary sewer model consisting of all existing and future trunk sanitary sewer mains (12 inches and larger) and major lift stations. The model will incorporate anticipated future flows within the Monticello Township boundary, and the model will include proposed trunk lines within the current Monticello Orderly Annexation Area. Modeling results will drive a proposed layout for trunk sanitary sewer mains including approximate location, size, and depth. Areas where it is difficult to provide sanitary sewer service will be noted and explained. Projected flows will use industry -standard per acre assumptions. Wastewater Treatment Plant Analysis and Capital Improvement Plan The city would like a capital improvement plan (CIP) for the wastewater treatment facility outlining improvements over the next 20 years. Bolton & Menk will review current plans, conduct a site tour and discussion with city staff and operators, assess current treatment assets and unit processes, and conduct a hydraulic review. Future limits from the MPCA will be considered and a plan will be developed. The capital improvement plan will include a schedule of necessary improvements with estimated capital costs to help develop the utility rate structure. Improvements will also be tied to population values so the city can understand the impact of growth on the facility. WE'RE LOCAL. We drive the same roads, drink the same water, and live in the same communities as you. Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota Oil A successful Comprehensive Sanitary Sewer System Plan and capital improvement plan rely on a complete understanding of the City of Monticello's challenges and resources as well as future city development goals. Below is our approach to developing a plan that can be supported by the community and its stakeholders. Our Approach The City of Monticello can be confident in Bolton & Menk's policy to staff all major projects using a team approach, always maintaining close coordination between the city and the project team. The team assembled for this project will provide: • Project management • Technical review • Sanitary system evaluation • Hydraulic modeling abilities • Digital file management • GIS/AutoCAD data storage and display • Wastewater treatment plant evaluation • Capital improvement plan • Proven experience The following approach will meet the city's goals and objectives of the Comprehensive Sanitary Sewer Plan Update. COMMUNICATION Task 1: Kickoff Meeting A kickoff meeting will be scheduled with city staff immediately after notice-to-roceed. At this meeting, we will • Collect and review existing studies and plans • Collect information from city staff about issues, goals, and priorities • Establish communication protocols associated with various plan aspects • Formulate a mutually acceptable milestone schedule • Tour facilities that apply to the project with city staff We will also develop a plan for incorporating maps, modeling files, and practical field experiences with the existing sanitary sewer collection system. Task 2: Progress Meeting & Interim Review with City Staff Bolton & Menk team leaders will attend a city staff meeting to present a draft report and solicit input and feedback. We will summarize the comments and questions and incorporate the information into the draft report. Task 3: Final Plan Presentation Meeting Bolton & Menk will attend a City of Monticello City Council meeting to present the final draft report document and summarize our findings. Any additional comments provided will be incorporated into the final deliverable plan. Deliverables: Meeting attendance, meeting minutes SANITARY SEWER COLLECTION SYSTEM MODELING, ANALYSIS, AND PLAN Task 1: Existing Wastewater Collection System Condition Review Subtask 1.1 Review City Records Using the existing data from the city's GIS system and previous studies, we will assemble a system -wide issues map that will be discussed at the kickoff meeting. We will use the city's knowledge of the system to update the map with any anecdotal information and other system issues. Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota We assume that Bolton & Menk will not be responsible for any additional field data collection to supplement the city GIS mapping information. Further, we assume that all as -built sewer information is in a format that is readily accessible for input into CAD/GIS and/or modeling software. If there are gaps in the geometric data, we will present the areas to the city for additional field data collection or as -built research. We will also use Light Detection and Ranging (LiDAR) surface topography to populate missing rim elevations and use slopes from city records. Task 2: Sanitary Sewer Hydraulic Modeling Subtask 2.1 Determine Sewersheds Bolton & Menk will use digital system geometrics, land use files, topography, lift station locations, and existing sewer studies to develop system -wide sanitary sewer service areas. We will further subdivide the sanitary sewer sheds when appropriate. In critical areas, we will delineate service flows to contributing lateral lines to track system capacity deficiencies. In most areas, we anticipate trunk lines will be the most critical. We understand the city wishes to determine service flows to 12 -inches and larger trunk lines. We will use GIS workflows to intersect sewersheds with land uses to summarizes anticipated base and peak service flows. All sewershed delineations will be presented to the city for review and refined as necessary. Subtask 2.2 Develop Wastewater Service Flows Bolton & Menk has worked extensively with communities to effectively merge land use information with sewershed delineations in a GIS environment to automatically determine spatially varied sewer service flows. By using GIS tools and techniques, service flows are computed in seconds for the entire service area and with a high level of consistency and accuracy. Since we already have these tools in place, we will pass these cost savings on to the city. Based on land use, we will assign peak flow rate factors and appropriate peaking factors to each sewershed. The information will be populated in the sewershed layer and linked to the pipe network. Industry -standard peaking factors will be recommended and assigned based on land Project Approach o uses and other relevant information about historical flow data that city staff can provide. Deliverables: Summary of flow projections, preliminary, and final sewershed maps Subtask 2.3 Develop Hydraulic Model Framework, Perform Assessment and Troubleshoot Bolton & Menk is well versed in a variety of hydrodynamic sewer modeling programs including Autodesk's Storm and Sanitary Analysis (SSA). While we will present different modeling options at the kickoff meeting, we feel that SSA will provide the city with an accurate and easy to manipulate model of your sanitary sewer system. We understand the city currently has Autodesk licenses, which include SSA. We also understand the city may not be proficient with SSA. This software option gives the city the most flexibility in managing the model on their own, manipulating the modeling data based on known system conditions, and making additions to the model as new developments are proposed. We will provide up to eight hours of training at our own expense to teach model development and troubleshooting techniques so the city staff can assume ownership of the model. Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota A comprehensive hydrodynamic trunk sewer model will provide the city with the following opportunities for successful implementation of the proposed sewer improvements: • Graphical integration • Interoperability with both CAD and GIS file formats • Easy import and export of GIS files for automatic model development and geodatabase creation • Ability to develop geospatial relationships between sanitary service flows and pipe capacity • Conversion of complex hydraulic calculations to an easy -to -understand mapping format with the freedom to symbolize critical system deficiencies • Continuous update of the model to reflect changes in service flow and pipe size • Ability to calibrate the model using actual flow data as it is collected over time, potentially reducing the potential for unnecessary oversizing of infrastructure due to assumed data Bolton & Menk has extensive experience using GIS information to automatically populate spatially developed modeling data. We will use these techniques to cost- effectively develop the sewer collection system model in SSA and dramatically reduce user input error. Subtask 2.4 Calibrate Model We will use available lift station data to perform a quasicalibration of the hydraulic model. Lift station run times can be used to determine expected base and peak flow rates at critical system locations. The calibration includes the following: • Convert run times to discharge at critical lift stations • Compare base flow and peak flow during wet and dry weather periods to known rainfall events to expected inflow and infiltration (I&I); we understand the city does not currently have substantial I&I issues; this information can be used to assign peaking factors that are custom to the city's system Apply a flow correction factor to each sewershed Project Approach within the service area of a lift station to adjust base and peak flows These corrections will be shown separately from GIS land use -based flow estimates to maintain connectivity to the original assessment Subtask 2.5 Present Existing Conditions Model Results Before initial modeling runs, the model setup and initial data inputs will be reviewed with the city to ensure all assumptions are consistent with city goals. Updates to modeling assumptions will be performed based on city comments before presenting initial modeling results. All modeling results will be presented as visual graphics and maps unless table output is otherwise warranted. Output graphics will include, but may not be limited to, the following: • Hydraulic model • GIS database • Pipe characteristic maps • Pipe size • Gravity flow capacity • Actual model capacity • Identification of below, at, and overcapacity pipes • Sewershed assumptions • Sewer service flows • Peaking factors • Lift station locations • Lift station capacity Deliverables: Preliminary model layout, existing conditions model results Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota Subtask 2.6 Develop Technical Report of Findings Based on the final modeling results, we will summarize the existing system conditions, lift station capacities, future development areas, future trunk/interceptor analyses, and anticipated construction costs. A draft technical report will be presented to the city for review. Upon incorporation of all comments, a final report will be delivered. Deliverables: Evaluation of sewer system, summary of system deficiencies, sewer issues maps, draft technical report, final technical report. Task 3: Determine Future Sanitary Collection System Needs Subtask 6.1 Recommend Long -Range Planning We will use the calibrated existing conditions model to account for future growth areas, potential changes to sewer service needs for existing commercial and industrial users, and redevelopment. The future conditions model will • Identify increases in pipe size needed to accommodate future service flow changes • Target areas that could benefit from alignment changes or addition of interceptor lines • Identify the need for additional lift stations • Maximize investment and minimize city costs by targeting future location of improvements to combine with other identified street or utility needs • Maximize the use of future development construction for proposed sewer locations • Identify any infeasible areas to service with sanitary sewer Deliverables: Recommended long-range plan Project Approach H Task 4: Final Comprehensive Sewer Plan Report Subtask 7.1 Prepare Final Report The final summary and recommendations report will be a culmination of the data collection and modeling efforts. It will provide an effective framework for sewer system improvements. The hydraulic models, GIS system, and comprehensive report will function as planning tools that set in motion the next generation of sanitary service for the City of Monticello. The toolset will be formatted to allow for consistent modification as system improvements are constructed or land -use changes come to fruition. Deliverables: Final Comprehensive Sewer Plan report rrg� ' k. "�.ti`'�+yam - � •' . f+iA I . WASTEWATER TREATMENT PLANT ANALYSIS AND CAPITAL IMPROVEMENT PLAN We will review the existing information from the City of Monticello to have a strong understanding of the existing facility and provide a current state of the wastewater treatment facility to the city. This will include a summary of the existing unit processes and equipment and determination of remaining useful life. Bolton & Menk will use our knowledge of the City of Monticello and the discharge to the Mississippi River, a designated Outstanding Value Resource Water, to determine the most likely facility requirements; we will also develop a path with city staff to provide the best value solution to the community. Our team has a base desire to maximize existing assets but also knows when it is appropriate to invest in new infrastructure. We will examine the sequencing batch reactor system to identify how it best fits into the future. The final capital improvement plan will be a road map to give the city direction through 2040. Opportunities associated with residential or industrial growth will determine how quickly the city enacts the capital improvement plan. The plan will clearly identify each necessary improvement as the city continues to grow and develop. SANITARY SEWER TRUNK FEE POLICY REVIEW AND AMENDMENTS The City of Monticello's existing Sanitary Sewer Trunk Fee Policy will be reviewed for consistency with the revised Sanitary Sewer Comprehensive Plan and Wastewater Treatment Plant CIP. Planning level cost estimates will be provided for proposed projects within both plans. We will work closely with the city's financial consultant to provide the information needed for the financial consultant to complete a rate analysis, including trunk area and SAC fees. We anticipate one in-person or virtual meeting with city staff and the city's financial consultant. OPTIONAL SERVICES Sanitary Sewer Gaging Using assumed design flows and industry -standard peaking factors is an acceptable approach when designing new trunk sewer lines and accounting for future I&I. However, land use -based design flows, or flow -area factors, can be very conservative. Industry -standard Project Approach H peaking factors may be too high if the city has a robust I&I program including older service line replacements, service connection replacement and rehabilitation, sewer lining, etc. Therefore, a more realistic assessment of current system capacity is to collect flow information using gages during wet and dry weather conditions. The collected information can be used to determine the following. • Dry weather base flow in the winter • Wet weather base flows to isolate potential infiltration issues • Peak wet weather flows collected during non -winter months and during rainfall to quantify inflow • Calculate the city's custom peaking factor based on current system efficiency • Diurnal curves under multiple land -use scenarios to include in the hydrodynamic model • Calibrate the hydrodynamic model • Perform additional data collection in new gaging locations based on known issues, to isolate specific issues, enhance the model calibration as it evolves with system expansion, and collect more data to project future growth scenarios Bolton & Menk has numerous gages that can be used for short term deployment. There is certainly some economy of scale if more than one gage is deployed. For instance, a single gage deployment for a 4 -month time period is approximately $3,000 for installation, data collection, and clean up. If 4 gages are installed for 4 months, the cost is approximately $5,500. If the city is interested in collecting flow data, we can customize a plan and fee that fits within the study's ultimate goals. RESIDENTIAL SANITARY FLOW TIME PATTERN Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota Project Team Bolton & Menk has assembled a highly motivated and experienced group of professionals for the Comprehensive Sanitary Sewer Plan Update. Our team has experience evaluating and developing successful solutions to meet the needs of our clients. We value and understand the importance of ultimately achieving an update that can be supported by stakeholders and implemented efficiently. The Bolton & Menk team is intended to be an extension of city staff, always maintaining close coordination between the city's project manager and project team. The proposed team provides the optimum combination of accessibility, local knowledge of the community, and specialized expertise. Our team will be led by project managers Tim Olson for sewer modeling and Paul Saffert for wastewater treatment plant analysis. They will be supported by key individuals and support staff. Bolton & Menk can draw on more than 550 other staff members throughout our firm, as needed, to meet Monticello's needs for the Comprehensive Sanitary Sewer Plan Update. Project team member bios have been included below. Key team member resumes are included in the appendix. CITY OF Monticello a An, Paul Saffert, P.E. Justin Kannas, P.E. Tim Olson, P.E., CFM Principal -in -Charge and Environmental Client Service Manager and Primary Collection System Project Manager Project Manager Contact Jenny Olejar, EIT Rick Lohmann Design Engineer Wastewater Operator Nancy Thorkelson, CPSM John Shain, GISP Dallas Jones, CFM, EIT Funding Coordinator GIS Expert Collection System Modeling p Assistance Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota Proposed Team and Experience O Justin Kannas, P.E. Client Service Manaeer/Primary Contact Justin will be the main contact for the city and act as a liaison between all stakeholders. Justin serves as the city engineer and client service manager for municipal clients. He connects with his clients daily to meet both short-term needs and long-term visions. Justin began his career in 2002 and manages projects from conception through construction and beyond. He loves seeing residents using and enjoying the benefits of our projects. He manages projects with extensive coordination efforts, aggressive project schedule requirements, and project -related public relations and community involvement efforts. Paul Saffert, P.E. Principal-in-Charge/Environmental Prosect Manager Paul will ensure we have the personnel and resources to skillfully accomplish the project within the agreed-upon schedule. He will monitor progress, schedule, and budget and work closely with Justin to ensure critical issues are addressed promptly. His familiarity with city staff, procedures, and expectations will help keep the process on track relative to city expectations and preferences. An environmental engineer since joining the firm in 2000, Paul began working for Bolton & Menk as an intern. Paul believes Bolton & Menk has always been committed to providing great opportunities coupled with appropriate training. He appreciates the education the firm provides for its employees to see the whole picture rather than only one specialty, which has given Paul many opportunities to learn and be successful throughout his career. He oversees a broad range of environmental projects in both the municipal and industrial fields. He uses his experience in planning and feasibility studies, design, construction management and observation, existing unit process evaluation, and facility operations services for water and wastewater treatment facilities to serve a range of clients. Jenny Olejar, EIT Design Engineer Jenny will provide report writing, cost estimating, technical analysis, and system evaluation support. Jenny began her professional career with Bolton & Menk as an intern in 2015 and joined the firm full time in 2016 as an environmental design engineer. Her responsibilities include design and construction management of municipal water and wastewater treatment facilities. Her experience includes construction and rehabilitation of water and wastewater treatment facilities, lift stations, sanitary sewer extensions, and hydraulic evaluation of facility capacity. Her responsibilities on project review and design include cost estimates; design of water and wastewater treatment components, equipment evaluation, and writing reports; data entry and review; creation of standard operation procedures and operations and maintenance manuals, shop drawing review, and site inspection. Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota 4 Proposed Team and Experience m Rick Lohmann Wastewater Operator Rick will provide input to the project team based on an operations and maintenance review of the existing facilities. He will ensure that the capital improvement plan incorporates operator -friendly and easily maintained improvements. Rick began his career in 1977. He assists clients with water and wastewater operations and advises on operations issues. He enjoys treatment facility troubleshooting and the day-to-day challenge of making facilities operate correctly. He served as a water/ wastewater operator and the public works director for Zumbrota for 22 years and as wastewater superintendent for 15 years. He holds a Minnesota Pollution Control Agency (MPCA) Class A Wastewater Operators License, a Type 40 Waste Disposal Facility Operator License, and a Minnesota Department of Health (MDH) Class D Water Operators License. He also served on the Minnesota Wastewater Operators Association Board of Directors as State President. Tim Olson, P.E., CFM Collection System Project Manager Tim will direct and manage the collection system portion of the sanitary sewer modeling, evaluation, recommendations, and report. Tim was directly involved in many similar comprehensive sanitary sewer plans and will draw upon that experience to provide a plan that fits the City of Monticello's needs. Tim is a principal water resources engineer who joined Bolton & Menk in 2006. His experience includes project management in both design and construction of complex water resources and environmentally sensitive projects. He specializes in comprehensive surface water management planning, innovative best management practice design, hydrologic and hydraulic modeling, drainage design and construction plan review, and NPDES Phase I & II MS4 and construction stormwater permitting requirements. He couples GIS techniques with water resources design and analysis. Tim has a passion for stormwater and water quality education and participates in several stormwater-related steering committees and stakeholder groups. He enjoys facilitating partnerships, developing new relationships, and collaborating with stakeholders to define a common vision and work toward shared goals. Dallas Jones, CFM, EIT Collection Svstem Modeling Assistance Dallas will be responsible for data collection, technical analysis, and report development for the project. He will use his sanitary analysis and technical modeling skillset to complete deliverable products on time and with a high level of quality. Dallas is a water resources design engineer who began his career in 2019. He is involved in water resources design and construction, assisting in modeling, hydrologic analysis, storm sewer design, stormwater plans, and reviewing development plans. Dallas has previous experience designing water and wastewater conveyance and collection systems. He enjoys working through designs and other project aspects to find the best possible solution for each scenario. Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota Proposed Team and Experience m John Shain, GISP GIS Expert John will lead GIS analysis and mapping efforts. He provides support on various projects, including data collection, data management, spatial analysis, and map creation. He is especially experienced with designing and creating online interactive maps. He excels at creating map figures, performing data analysis, and online interactive maps and applications to help communities we serve make informed decisions. John began his career with the firm in 1999 after graduating with a degree in professional geography. His passion for local government and computer science morphed into an interest and expertise in mapping and displaying data. Bolton & Menk was willing to take a chance with John and embraced his ideas for GIS that were not yet widely practiced. Now Bolton & Menk is a premier GIS provider for municipalities in the Upper Midwest. As the leader of the GIS work group, John has managed a variety of GIS projects that include municipal implementations of GIS systems, public utility and infrastructure mapping, stormwater management, and web application development. Nancy Thorkelson, CPSM Funding Coordinator Nancy will coordinate with funding agencies and use her in-depth database of all funding and grant options to determine the most advantageous funding opportunities for possible use as the city looks to implementation in the future. Nancy began her career at Bolton & Menk in 1989. Her ability to connect and build relationships with the various funding agencies has helped Bolton & Menk clients navigate and design successful funding packages for multiple infrastructure projects. In her role as funding work group leader, she is dedicated to tracking and identifying multiple state and federal funding programs that can meet the needs of our clients. Nancy works directly with clients in assisting with the preparation of applications and coordinates the construction - related compliance and the processing of funding requests. She loves the opportunity to work with a variety of communities to help identify funding options to create and enhance sustainable and healthy places to live, work, and play. experience L-- . .w Bolton & Menk has assembled an experienced team of professionals with a proven track record of delivering similar projects. We have highlighted several projects our team has delivered using a similar approach and/or with similar elements. We will draw upon this experience to benefit the Monticello Comprehensive Sanitary Sewer Plan update. References are listed on page 17. Wastewater Improvements, Prairie Island Indian Community Prairie Island Indian Community (PIIC) has an aging wastewater treatment facility that needed improvements to ensure continued high-quality treatment. Bolton & Menk helped PIIC plan and develop the scope of work for improvements to their facility by installing a new, more robust and redundant influent lift station and replacing their aging pretreatment equipment to make it easier to operate and maintain. The new pretreatment equipment protects downstream equipment and allows the facility to operate more efficiently. PIIC recently hired Bolton & Menk to assist with improvements to their sequencing batch reactors. Again, this process is aging and in need of new equipment. We are working with PIIC staff to replace aging piping and valves and internal SBR equipment to allow for better operation and maintenance of the SBR process. The improvements have helped PIIC continue to meet its discharge limits while seeing increased flows and loads to its wastewater treatment facility. Proposed Team and Experience i M1 Proposed Team and Experience Biosolids Handling Review, Brainerd Public Utilities Brainerd Public Utilities is hauling more than 5 million gallons of biosolids from the SBR facility to land application sites. That is approximately 1,000 semi loads of sludge per year driving through the community. Bolton & Menk evaluated the the entire wastewater system leading to an improved understanding of the treatment process and minor improvements have reduced the sludge production by 40 to 60 percent. The reduction is allowing the utility to plan for several improvements and evaluate a long-term solution rather than take emergency measures. The overall evaluation of the facility revealed an existing condition that was resolved in 30 days and for under $50,000. Bolton & Menk reviewed the SBR operation, thickening, anaerobic digestion, biosolids storage, and decanting. We discovered pumps were gas locking and leading to poor anaerobic digester conditions. A different pump style was recommended to correct the issue and installed by the utility staff. A long-term biosolids issue remains due to emerging limits, but the correction buys the community some time to address it. The utility can now plan, budget, and communicate with stakeholders rather than jump into a multi -million -dollar project. ti- BRA :.. . ,��W �►: Proposed Team and Experience m Northwest Area Sanitary Sewer Planning, City of Inver Grove Heights, Minnesota The City of Inver Grove Heights hired Bolton & Menk to determine trunk sanitary sewer locations and sizes. Additional analysis was performed to determine if capacity was available in the city's B -Line district, a trunk sanitary sewer line that serves a substantial portion of the city. Several flow meters were deployed to develop actual diurnal curves and to calibrate a hydraulic model of the system. Sanitary sewer locations were developed based on anticipated development patterns and topography to serve expected area growth. The comprehensive planning effort included close coordination with multiple developers to best understand development patterns, required pipe sizes, and lift station locations. The study also included analysis and preliminary design of approximately 1,000 acres of sewer service area and approximately 48,000 feet of sanitary sewer pipe sizing. The comprehensive hydraulic model was expanded to reveal additional capacity in the B -Line trunk sanitary sewer. This resulted in significant cost savings in terms of new sewer construction and reduction in trunk sewer sizing. The City of Inver Grove Heights was presented with a multitude of planning tools to help make decisions regarding the size and location of new trunk sanitary sewer to serve the rapidly developing northwest area of the city. The field data collection and calibrated comprehensive hydraulic model revealed available capacity in a major trunk sanitary sewer line. The model will be used to make revisions to the trunk sanitary sewer plan as new developments are proposed. �L' G 1 ti1l;,1NC, �'' AOI Proposed Team and Experience Sanitary Sewer Comprehensive Planning As part of the comprehensive planning process, many communities have supplemental sanitary sewer comprehensive plans that detail current sewer system deficiencies; identify lift station capacities and prioritize upgrades; assess current inflow and infiltration issues and develop plans for mitigation; and analyze future trunk sewer needs based on potential land use changes. Tim has led technical teams to develop comprehensive sanitary sewer system hydraulic modeling calibrated to measured flow data and sanitary sewer comprehensive plan updates. This unique combination of technical reporting, land use assessments, hydrodynamic modeling, and GIS integration provides communities with a sanitary sewer planning framework for long term system assessments that will evolve with developing communities. Bolton & Menk has provided comprehensive sanitary sewer plans for many communities across Minnesota including Forest Lake, Cottage Grove, Rosemount, Farmington, Brooklyn Park, Faribault, and Le Sueur. a` Proposed Team and Experience M Other Comprehensive Sanitary Sewer Experience 7 Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota v u c _�OO"u m c O 0 hj = OO Der!pr Fv CL _w Community 0 Project Name U r- C7 Forest Lake Forest Lake Comprehensive Sanitary Sewer Plan ✓ ✓ Forest Lake Dowtown Redevelopment Sanitary Planning ✓ ✓ ✓ ✓ Cottage Grove Comprehensive Sanitary Sewer Plan ✓ ✓ Cottage Grove Hydrodynamic Sanitary Sewer System Modeling ✓ ✓ ✓ ✓ Cottage Grove Sanitary Sewer Flow Increase Assessments ✓ ✓ ✓ Brooklyn Park Comprehensive Sanitary Sewer Plan ✓ ✓ ✓ Rosemount Comprehensive Sanitary Sewer Plan ✓ ✓ ✓ Farmington Comprehensive Sanitary Sewer Plan ✓ ✓ ✓ ✓ Faribault Comprehensive Sanitary Sewer Plan ✓ ✓ ✓ ✓ Le Sueur Comprehensive Sanitary Sewer Plan ✓ ✓ ✓ Jordan Trunk Sewer Modeling and Interceptor Design ✓ ✓ ✓ Inver Grove Heights NW Area Sanitary Sewer Planning ✓ ✓ ✓ Inver Grove Heights B -Line Hydrodynamic Modeling and Flow Monitoring ✓ ✓ ✓ ✓ Inver Grove Heights Fire Station Sanitary Sewer Capacity Analysis ✓ ✓ ✓ Inver Grove Heights Inver Hills Sanitary Sewer Assessment ✓ ✓ Edina Sanitary Sewer Improvement Prioritization ✓ ✓ ✓ Aitkin Citywide Sanitary Sewer Capacity Analysis ✓ ✓ ✓ West St. Paul Signal Hills Sewer Assessment ✓ ✓ West St. Paul Car Wash Sewer Flow Contribution ✓ ✓ ✓ West St. Paul Henry Sibley Aquatic Center Sewer Assessment ✓ ✓ Osseo Sanitary Sewer Inventory ✓ ✓ ✓ Iowa Great Lakes Sewer District Comprehensive Sanitary Sewer Modeling and Planning ✓ ✓ ✓ ✓ Northfield St. Olaf Housing Sanitary Sewer Assessment ✓ ✓ Woodbury Hargus Parkway Sewer Extension ✓ ✓ 7 Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota Proposed Team and Experience 17 References Past performance serves as a great indicator of future performance. Our clients tell us we are doing a great fob, and they will tell you, too! Mark Duchene, P.E., Director of Engineering, City of Faribault, 507-333-0361 Jonathan Watson, P.E., Public Utilities Superintendent, City of Brooklyn Park, 763-493-8008 Brian Erickson, P.E., Director of Public Works/ City Engineer, City of Rosemount, 651-472-4053 Katy Gehler, P.E., Public Works Director/City ` Engineer, City of Farmington, 651-280-6841 SanitarMewer Co We have developed a schedule detailing the anticipated work tasks, task relationships, critical path timeline, deliverable due dates, and completion dates. This schedule is based on our review of the project background, description, and scope of services included in the Request for Proposals and our experience on other similar projects. Upon selection, Bolton & Menk will work with city staff and other project partners to revise and update this schedule as needed to ensure successful delivery of this project. Mid -April through June 30, 2021 (2) --May 1 through June through June 21 June 1 through June 30, 2021 Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota j AD D ITI 0 NAL NFORMATION n 19 F.' T ARM jxr . 1 Bolton & Menk will provide the scope of services as described for a not -to -exceed fee of $32,107. We will bill work following our standard hourly billing rates and will not exceed our estimate without prior authorization from the city. Total Hours Average Hourly Rate Subtotal 9 L MdLO 60 L L i E 4 E i 0 Total i X LU N a) O CU41 Q i 'a J W 41 A Tas V � to O N LL N $680 Work Task Description o $1,975 o Q Nok 157 $19,997 49 $6,635 .N 26 $3,500 aN. N (D O N U i a O V O O V 1.0 Communication 5 5 Sanitary Sewer Collection System Modeling, 2.0 33 120 Analysis, and Plan Wastewater Treatment Plant Analysis and Captital 3.0 5 40 4 Improvement Plan Sanitary Sewer Trunk Fee Policy Review and 4.0 4 20 Amendments Total Hours Average Hourly Rate Subtotal UP TO 8 HOURS OF MODELING TRAINING AND TROUBLESHOOTING WILL BE PROVIDED TO CITYSTAFFAT NO EXPENSE TO THE CITY (SUBTASK2.3 OF PROJECT APPROACH) Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota 9 10 60 4 33 120 4 L CL 0 Total $180.00 X LU U Hours Total Cost N C7 yp � $140.00 C $2,150 $7,500 $560 LL A $680 $280 10 $1,975 4 157 $19,997 49 $6,635 2 26 $3,500 UP TO 8 HOURS OF MODELING TRAINING AND TROUBLESHOOTING WILL BE PROVIDED TO CITYSTAFFAT NO EXPENSE TO THE CITY (SUBTASK2.3 OF PROJECT APPROACH) Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota 9 10 60 4 33 120 4 2 242 wr $180.00 $215.00 $125.00 $140.00 $149.00 $120.00 $170.00 $140.00 $1,620 $2,150 $7,500 $560 $4,917 $14,400 $680 $280 UP TO 8 HOURS OF MODELING TRAINING AND TROUBLESHOOTING WILL BE PROVIDED TO CITYSTAFFAT NO EXPENSE TO THE CITY (SUBTASK2.3 OF PROJECT APPROACH) Sanitary Sewer Comprehensive Plan Update I City of Monticello, Minnesota APPENDIX WE CARE. We consider projects from our clients' perspective and treat them as partners—putting their best interest ahead of our own. Justin L. Kannas, P.E. Client Service Manager/Primary Contact Q& MLENK Real People. Real Solutions. Education Summary Bachelor of Science - Civil Engineering Justin serves as the city engineer for municipal clients. He connects with his South Dakota State University clients on a daily basis to meet both short-term needs and long-term visions. Justin began his career in 2002 and manages projects from conception through Registration construction and beyond. Mr. Kannas' project experience includes street and Professional Engineer, Minnesota utility reconstruction, sanitary sewer systems, water distribution systems, stormwater systems, electrical and fiber optic systems, park and trail facilities, Certifications and site designs. He loves seeing residents using and enjoying the benefits U of M Certifications of our projects. He manages projects with extensive coordination efforts, • SWPPP Design aggressive project schedule requirements, and project -related public relations and community involvement efforts. Mr. Kannas also assists communities in Organizations securing numerous cooperative agreements with Wright County and MnDOT. American Public Works Association Experience Minnesota Society of Professional Engineers City of Buffalo, Minnesota • Downtown Commons National Society of Professional Engineers • TH 25 Downtown Reconstruction • Trailblazer Transit Facility City Engineers Association of Minnesota • Fire Station Parking Lot Improvements • Settlers Parkway Extension and Roundabout • Airport Runway and Taxiway Expansion • Hangar Drainage Improvements • Street & Utility Reconstruction Projects - Multiple Years • Street Maintenance and Overlay Projects - Multiple Years • CSAH 12 Reconstruction • CSAH 12 Forcemain Protection • Pulaski Road Low Pressure Sanitary Sewer System • 5t' Street NE Extension and Reconstruction • Water Treatment Plant No. 2 Design • TH 55/CR 134 Intersection Improvements • Sundance Ridge Electrical Annexation • 8" Street NE Electrical Upgrades City of Montrose, Minnesota • CSAH 12 Reconstruction • GIS Mapping • New City Hall Site Design • Water Tower No. 2 Painting • Alternative Urban Areawide Review (AUAR) • Comprehensive Sanitary Sewer, Watermain, and Storm Sewer Plans • TH 12 Pedestrian Improvements • West Side Sanitary Sewer Extension and Lift Station • South Interceptor Replacement BOLTON & MENK Paul L. Saffert, P i E. Real People_ Fill Solutions, Principal-in-Charge/Environmental Project Manager Education Summary Master of Science - Civil & Environmental Engineering An environmental engineer since joining the firm in 2000, Paul began working for South Dakota State University Bolton & Menk as an intern. He oversees a broad range of environmental projects in both the municipal and industrial fields. He uses his experience in planning and Bachelor of Science - Civil Engineering feasibility studies, design, construction management and observation, existing South Dakota State University unit process evaluation, and facility operations services for water and wastewater treatment facilities to serve a range of clients. Paul believes Bolton & Menk has Registration always been committed to providing great opportunities coupled with appropriate Professional Engineer, Minnesota, North Dakota, Ohio training. He appreciates the education the firm provides for its employees to see the whole picture rather than only one specialty, which has given Paul many Organizations opportunities to learn and be successful throughout his career. American Water Works Association Experience Minnesota Society of Professional Engineers Wastewater Treatment Improvements • Anaerobic Digestions, City of Bemidji, MN National Society of Professional Engineers • Activated Sludge, Cities of Annandale, Maple Lake, and Howard Lake, MN • East Bethel WWRF Start Up and Interim Operation, Metropolitan Council Phi Kappa Phi - Honor Society Environmental Services • Regional Lift Stations and Forcemains, Cities of Annandale, Maple Lake, Water Environment Federation and Howard Lake, MN • Facility Planning/Process Evaluation, City of Paynesville, MN • Facility Planning/Process Evaluation, City of Big Lake, MN • Facility Planning/Process Evaluation, City of Litchfield, MN • Biological Nutrient Removal, City of Long Prairie, MN • Wastewater Improvements, City of Watertown, MN Prior Experience South Dakota State University, Brookings, South Dakota Paul was a graduate research assistant while attending graduate school. His research and thesis was on enhanced coagulation of Total Organic Carbon in surface drinking water sources in South Dakota. Paul was also a student operator/laboratory technician at the Brookings Municipal Wastewater Facility. His responsibilities included routine checks on operation, testing to report for NPDES permitting and scheduling, and management of other student operators. Jennifer M. 01ejar, EIT Design Engineer QLENK Real People. Real Solutions. Education Summary Bachelor of Science, Civil Engineering Jenny began her professional career Bolton & Menk in as an intern in 2015 Lelourneau University and full time in 2016. Her responsibilities include design and construction management of municipal water and wastewater treatment facilities. Her Associate of Applied Science - Liberal Arts experience includes construction and rehabilitation of water and wastewater North Dakota State College of Science treatment facilities, lift stations, sanitary sewer extensions, and hydraulic evaluation of facility capacity. Her responsibilities on project review and Registration design have included cost estimates; design of water and wastewater treatment components, equipment evaluation, and writing reports; data entry and review; Engineer in Training creation of standard operation procedures and operations and maintenance manuals, shop drawing review, and site inspection. Experience Wastewater Treatment • Wastewater Treatment Improvements, City of Long Prairie, MN • Wastewater Treatment Facility, City of Two Harbors, MN • Biosolids Process Maintenance, City of Buffalo, MN • Wastewater Treatment Facility Upgrade, City of Winsted, MN • Wastewater Treatment Facility Improvements, City of Hoyt Lakes, MN • Wastewater Treatment Facility, City of Staples, MN • Wastewater Treatment Final Clarifier Rehabilitation, City of Isanti, MN • Southwest Sanitary Interceptor, City of Jordan, MN Rick A. Lohmann Wastewater Operator Q& MLENK Real People. Real Solutions. Certifications Summary Class A Wastewater Treatment Facility Operator, Rick began his career in 1977. He has experience as a water and wastewater Minnesota Pollution Control Agency - Certification No. operator with the City of Zumbrota and served as the city's public works A-5653 director for more than 22 years, as well as wastewater superintendent for 15 years. Rick assists municipal clients with their water and wastewater Class B Wastewater Treatment Plant Operator, Minnesota operations needs and also advises on public works operations issues. He Pollution Control Agency - Certification No. B5653 holds a MPCA Class A Wastewater Operators License, a Type IV Land Application License, and a MDH Class D Water Operators License. Waste Disposal Facility Operator - Type 40, Minnesota Additionally, he served on the Minnesota Wastewater Operators Association Pollution Control Agency - Certification No. 40-5653 Board of Directors as State President. Class D Water Supply System Operator, Minnesota Experience Department of Health - Certification No. 1470 Water and Wastewater Operations • City of Zumbrota, MN • City of Hitterdal, MN • City of East Bethel, MN • City of Madelia City Wastewater Assistance • City of Alden, MN • City of Bricelyn, MN • City of Welcome, MN • City of Kenyon, MN • City of Belmond, IA • City of Spring Valley, MN Construction Observation • City of Houston, MN • City of Northfield, MN • City of Waterville, MN • City of Norwood, IA • City of Blue Earth, MN • City of Alden, MN New Plant Startup • City of Waterville, MN • City of Northwood, IA Industrial Pilot Studies • Land O Lakes, City of Hillsboro, MN • Tyson Pet Food, City of Independence, IA BOLTON q� & MENK Timothy I Olson, P E., CFM Real People. Real Solutions. Collection System Project Manager Education Summary Master of Science - Civil Engineering, Water Resources Tim is a principal water resources engineer who joined Bolton & Menk in 2006. South Dakota School of Mines & Technology His experience includes project management in both design and construction of complex water resources and environmentally sensitive projects. He Bachelor of Science - Civil Engineering, Water Resources specializes in comprehensive surface water management planning; innovative South Dakota School of Mines & Technology best management practice design; detailed hydraulic and hydrologic modeling; drainage design and construction plan review; and NPDES Phase I & II Registration MS4 and construction stormwater permitting requirements. He couples GIS Professional Engineer, Minnesota, Iowa, North Dakota, techniques with water resources design and analysis. Tim has a passion for Wisconsin stormwater and water quality education and participates in several stormwater- related steering committees and stakeholder groups. He enjoys facilitating Certifications partnerships, developing new relationships, and collaborating with stakeholders FEMA Certified Floodplain Manager to define a common vision and work toward shared goals. Organizations Experience Minnesota Society of Professional Engineers Hydraulics and Hydrologic Modeling • CSAH 4 Trail Improvements, Dakota County, MN • Heart River Levee Freeboard Analysis, City of Mandan, ND • TH 5 Corridor Improvements Study, City of Waconia, MN • Lake Washington Outlet Sill Dam, Lake Washington, MN • East Central Stormwater Improvements, City of Storm Lake, IA • Flood Mitigation & Culvert Replacements, Crow Wing County, MN • Turtle Creek Flood Mitigation, City of Austin, MN • Walnut Street Flood Mitigation, City of Owatonna, MN • 2010 Stormwater Utilities Inventory, Citywide Hydraulic Modeling, ArcGIS Analysis, and ArcGIS Web Mapping, City of Osseo, MN • 2010 Iowa River Floodplain Modeling, ArcGIS Analysis, and Stormwater Lift Station Design, City of Belmond, IA • 2010 County Ditch 56 Digital Flood Insurance Rate Map (DFIRM) Review and Floodplain Study, City of Lake Crystal, MN • 2009 County Ditch 12 Floodplain Modeling, Including a Conditional Letter of Map Revision Based on Fill (CLOMR-F), City of Worthington, MN • 2007 Countywide DFIRM Study, Hydraulic Model of 53 Stream Miles along 7, Meeker County, MN • Major Streams, Floodplain Delineation and ArcGIS Analysis, Flood Insurance Study (FIS) Document Preparation, and Preparation of the Technical Support Data Notebook (TSDN) Water Quality Improvements • Water Quality Best Management Practice (BMP) Selection Study, City of Marine on St. Croix, MN Government Center Campus, Washington County, MN Broadway Avenue Streetscape, Albert Lea, MN Dallas M. Jones, CFM, EIT Collection System Modeling Assistance QLENK Real People. Real Solutions. Education Summary Bachelor of Science - Environmental Engineering Dallas is a water resources design engineer who began his career in 2019. He University of Wisconsin - Platteville is involved in water resources design and construction, assisting in modeling, hydrologic analysis, storm sewer design, Stormwater plans, and reviewing Registration development plans. Dallas has previous experience designing water and Engineer -in -Training wastewater conveyance and collection systems. He enjoys working through designs and other project aspects to find the best possible solution for each Certifications scenario. FEMA Certified Floodplain Manager Experience Erosion Stormwater Management Certifications • HCCRA Culvert BLUFF -25 Assessment and Design, Hennepin County, • Construction Site Management MN • Design of Construction SWPPP • Doyle Estes Elk Vale Creek Flood Assessment and FEMA Documentation, City of Rapid City, SD • Sand Creek Flood Assessment and Mitigation Design, City of Jordan, MN • Norway Lake Rock Dam Study and Design, City of Pine River, MN • Coon Rapids Dam Regional Park Stormwater Management, Three Rivers Park District, MN • Stormwater Master Plan, City of Hankinson, ND • Downtown Stormwater Assessment, City of Forest Lake, MN • County Road D and Greenbrier Stormwater Management Design, City of Little Canada, MN • Federal Path and Storm Sewer Improvements, City of Willmar, MN QBON & MLENK Real People. Real Solutions. Education Summary Bachelor of Science - Professional Geography, GIS John is a GIS project manager and the GIS workgroup leader who began his career Emphasis, Minnesota State University, Mankato in 1999 and gained experience working with geographical information systems. While at Bolton & Menk, he has managed a variety of GIS projects that include Certifications municipal implementations of GIS systems, public utility and infrastructure Certified GIS Professional mapping, stormwater management, and web application development. His primary project management responsibilities include client interaction, designing Organizations GIS workflows, developing database architecture, data analysis, evaluating GIS Geospatial Information and Technology Association infrastructure, and executing GIS initiatives. During his tenure at Bolton & Menk, John has gained extensive knowledge working with ESRI GIS software products. He has worked with a variety of products including ArcGIS Desktop, ArcGIS Enterprise, and ArcGIS Online. He also actively maintains all Bolton & Menk ArcServer web applications as well as file and SQL server administration. John is responsible for the development, installation, maintenance, customization, and training of all GIS endeavors within Bolton & Menk. Experience GIS Project Experience • GIS Coordination & Enterprise GIS Implementation — City of Maplewood, MN • Esri Enterprise GIS Deployment — City of Cottage Grove, MN • Esri Enterprise GIS Deployment — City of Inver Grove Heights, MN • Esri and Tyler Technologies EnerGOV Integration — City of Shakopee, MN • GIS Implementation & Needs Analysis — City of Mankato, MN • Non -Governmental Street Lighting & Maintenance Assessment — City of Minneapolis, MN • GIS Watermain Prioritization Tool — City of Iowa City, IA • ADA Transition Plan — City of Mankato, MN • GIS Submittal Standards Review — City of Inver Grove Heights, MN • Dude Solutions Mobile 311 Integration — City of Carver, MN • Cartegraph OMS Integration — City of Maplewood, MN • Minneapolis Storm and Sanitary Manhole Inspections — City of Minneapolis, MN • Saint Peter Regional Treatment Center Water and Sanitary Sewer System Analysis — Minnesota Department of Human Services • Water Distribution System Analysis — City of Mankato, MN ancy L. Thorkelson, CPSM rding Coordinator QBOLTN & MENK Real People. Real Solutions. Education Summary Bachelor of Arts - Business Administration Nancy began her career at Bolton & Menk in 1989. Her ability to connect and build Gustavus Adolphus College relationships with the various funding agencies has helped Bolton & Menk clients navigate and design successful funding packages for multiple Certifications infrastructure projects. In her role as funding work group leader, she is dedicated to Society of Marketing Professional Services (SMPS) tracking and identifying multiple state and federal funding programs that can meet • Certified Professional Services Marketer the needs of our clients. Nancy works directly with clients in assisting with the preparation of applications and coordinates the construction -related compliance and the processing of funding requests. She loves the opportunity to work with a variety of communities to help identify funding options to create and enhance sustainable and healthy places to live, work, and play. Experience USDA Rural Development Community Facilities Direct Loan & Grant Program • New Fire Hall, City of Kenyon, MN • Disaster Grant Application (Portable Generator), City of Woodstock, MN Emergency Community Water Assistance Grants Program • Water Storage/Tower, City of Kennedy, MN Water and Waste Disposal Loan & Grant Program • Infrastructure Rehabilitation Projects, City of Ostrander, MN • Water Storage/Tower, City of Kennedy, MN • Infrastructure Rehabilitation Projects, City of Kiester, MN • Sewer and Connection to Windom Wastewater Treatment Plant, City of Wilder, MN Clean Water/Drinking Water Revolving Fund Programs - FY2021 IUP/PPL, Minnesota Public Facilities Authority • Collection System Rehabilitation & Watermain Improvements, City of Eden Valley, MN • Wastewater Treatment Plant Improvements, City of Fairmont, MN • Collection System Rehabilitation, City of Pipestone, MN • Collection System Rehabilitation and Treatment Improvements, City of Sherburne, MN • Collection System Rehabilitation Improvements, City of Tyler, MN • Wastewater Treatment Plant Improvements, City of Worthington, MN • New Well, Tower, & Water Treatment Plant Improvements, City of Le Sueur, MN • Watermain Improvements, City of Long Prairie, MN • Water Treatment Improvements and Looping, City of Montrose, MN • New Well and Watermain Improvements, City of Winsted, MN / A� " CERTIFICATE OF LIABILITY INSURANCE DATE (M M/DD/YYYY) CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 12/17/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Mary Fortner, CISR NAME: Brown &Brown of Minnesota (507) 388-2010 A/XC, (866) 800-6599 �CONN0 Ext): No : E-MAIL m ortner bbmankato.com ADDRESS: p 530 W Pleasant St, Suite 100 EACH OCCURRENCE $ 2,000,000 INSURER(S) AFFORDING COVERAGE NAIC # CLAIMS -MADE FX OCCUR INSURERA: Westfield Insurance Company 24112 Mankato MN 56001 INSURED INSURER B: Continental Casualty Company 20443 INSURER C : Bolton and Menk, Inc. INSURER D: DDC Engineers INSURER E: 1960 Premier Dr INSURER F: Mankato MN 56001 COVERAGES CERTIFICATE NUMBER: 21-22 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCEADDLSUBR INSD WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE FX OCCUR DAMAGE TO PREM SES Ea oNcE ante $ 1,000,000 MED EXP (Any one person) $ 10,000 PERSONAL&ADV INJURY $ 2,000,000 A CMM 3 406 737 01/01/2021 01/01/2022 LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY PRO ❑ LOC JECT: MOTHER PRODUCTS-COMP/OP AGG $ 4,000,000 $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident BODILY INJURY (Per person) $ X ANYAUTO A OWNED SCHEDULED AUTOS ONLY AUTOS CMM 3 406 737 01/01/2021 01/01/2022 BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ Per accident X HIRED�/ NON -OWNED AUTOS ONLY /� AUTOS ONLY UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 10,000,000 AGGREGATE $ 10,000,000 A X EXCESS LAB CLAIMS -MADE CMM 3 406 737 01/01/2021 01/01/2022 DED I X1 RETENTION $ 0 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/ N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N (Mandatory in NH) N /A WCP 8677645 01/01/2021 01/01/2022 PER STATUTE ERH X1 E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 Per Claim Limit $5,000,000 B Professional Liability E&O Ded $25,000 AEH114019718 12/31/2020 12/31/2021 Aggregate Limit $10,000,000 Retro Date 12/31/1997 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Monticello Matt Leonard, City Engineer ACCORDANCE WITH THE POLICY PROVISIONS. 505 Walnut St. Suite 1 AUTHORIZED REPRESENTATIVE Monticello MN 55362-8822 _ _- ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD City Council Agenda: 04/12/2021 4C. Consideration of additional $18,000 in project funding for the Chelsea Commons Small Area Plan financial and transportation planning. Prepared by: Meeting Date: ® Regular Agenda Item City Engineer/Public Works Director, 04/12/2021 ❑ Consent Agenda Item Community Development Director Reviewed by: Approved by: Finance Director City Administrator ACTION REQUESTED Motion to approve $18,000 in project funding for the Chelsea Commons Small Area Plan financial and transportation planning. REFERENCE AND BACKGROUND In November 2020, the City Council authorized a not -to -exceed budget of $45,000 for the Chelsea Commons Small Area Plan. The idea for a re -envisioned mix of commercial, residential, and park space within the 100+ acres necessitated a general vision to guide planning and decision-making in the area. However, momentum is driving the need for more detailed planning. New development proposals are coming forward for the Chelsea Commons area requiring more specific information on how to achieve the final plan's actual development, rather than just conceptual forms. Staff is requesting additional funding to support detailed transportation, financial, and site grading planning for the project. This will serve policymakers as they consider a preferred development scenario and evaluate individual development proposals. It also responds to the comments of project stakeholders seeking more detailed planning for the area. In addition, the evolving preferred design requires evaluation of potential traffic impacts to surrounding intersections caused by the possible reconfiguration of Dundas Road and the plan area's increased traffic. Staff requested that WSB & Associates provide a detailed traffic analysis in addition to their other input on the project. The analysis includes evaluation of existing conditions, trip generation, and forecasts for the preferred scenario and recommendations for a cost of $12,542. As part of the traffic analysis, staff is considering additional meetings with impacted property owners regarding the possible reconfiguration of Dundas Road. The original project scope did City Council Agenda: 04/12/2021 not anticipate this level of analysis, and therefore, the original project budget of $45,000 did not include this cost. Staff has also discussed the level of public and private investment associated with the project with Northland Securities, the city's financial consultant. A recommended idea was for the City to complete a "Good/Great" financial comparative analysis to allow the Council to evaluate the level of risk and participation from the partners involved. The comparative analysis will allow the Council to consider a scaled approach to the build -out of the desired development pattern and the best financial tools for the various components. The original financial scope for the project included a projection of the development's tax base impact and an outline of available financial tools. This more detailed financial analysis will provide the city with a better understanding of the specific application of financial tools and tax base increases to the implementation of the preferred (Good or Great) design phasing. The scope outlined for the complete financial analysis, including the additional Good/Great comparison is $9,890. The original $45,000 budget included $5,000 of this cost. Finally, while an overall stormwater analysis was previously completed for the Chelsea Commons area, it did not include a detailed preliminary grading plan. Pursuant to planning project comments received to date, the pond area is considered the central feature of the area. As development proposals come forward in advance of the final plan, staff may need to provide more detail on elevations, topography, and piping. This supports the city's goals for developing the pond in desired form and design, as well as the ability to provide clear information to developers corresponding to that design. Staff will bring forward a request for a detailed grading plan at a later date should it become necessary. I. Budget Impact: The $12,542 in transportation analysis will be allocated to the Engineering budget. While this study was not specifically budgeted for 2021, staff believes there is adequate capacity in other line items to manage the cost. Similarly, the additional $5,000 in financial planning cost can be absorbed by the Planning and Zoning department budget. Other discretionary zoning recodification or study may need to be delayed to allow the expenditure. II. Staff Workload Impact: City engineering and community development staff will be involved in managing and evaluating the consultants' work and providing needed data. Staff time is anticipated at 20-30 hours in total for all three components. III. Comprehensive Plan Impact: The completion of the Chelsea Commons Small Area Plan is consistent with the Monticello 2040 Vision + Plan as identified in the Commercial/Residential Flex District planning. Chelsea Commons is also City Council Agenda: 04/12/2021 specifically identified as a future Community Park in the Parks chapter of the Plan. Further, the Council has identified the completion of the Chelsea Commons Small Area Plan a strategic priority. STAFF RECOMMENDED ACTION City staff recommends approval of the additional project funding totaling $18,000. The original Small Area Plan project scope presented a more conceptual project execution. However, with development pressure in the area, the preliminary traffic changes suggested for the preferred design, and the need for more detailed financial implementation strategies have made these studies a necessity. SUPPORTING DAT A. Northland Securities Financial Analysis Scope B. WSB Traffic Analysis Scope C. Original Project Scope FINANCIAL PLANNING AGREEMENT BY AND BETWEEN THE CITY OF MONTICELLO AND NORTHLAND SECURITIES, INC. FINANCIAL PLANNING FOR CHELSEA COMMONS SMALL AREA PLAN This Agreement made and entered into by and between the City of Monticello, Minnesota (hereinafter the "City") and Northland Securities, Inc., of Minneapolis, Minnesota (hereinafter "NSI"). WITNESSETH WHEREAS, the City desires to use the services of NSI for financial planning assistance related the financial analysis of the proposed Chelsea Commons Small Area Plan (the "Project"); WHEREAS, the Project is intended solely for financial planning and NSI is not providing advice on the timing, terms, structure, or similar matters related to a specific bond issue; and WHEREAS, NSI desires to furnish services to the City as hereinafter described. NOW, THEREFORE, it is agreed by and between the parties as follows: SERVICES TO BE PROVIDED BY NSI The scope of work will undertake the process to prepare and present a model of economic development for the Chelsea Commons Area (the 'CCA") within the City using the following scenarios: 1) current baseline to, 2) "good" (development according to market with the CCA Guide Plan intention for "good" scenario) to "great", 3) (with the CCCA Guide Plan intention for "great" scenario). The data and format of NSI's technical memorandum, in coordination with other consultants of the City, will be completed as needed for City's use in negotiations with private property owners and developers demonstrating the above three scenarios. The financial planning model developed by NSI shall include a review of public improvements and estimated taxable market value of private improvements for each scenario and the resulting estimated assessed taxable market value in the CCA for each. NSI shall provide recommended sources of funding for the proposed public improvements for each of the scenarios, including potential public improvement costs levied against, or paid directly, by benefiting properties. More specifically, the foregoing modeling shall be performed by means of data collection through questionnaire, research, development, and presentation. The City will identify a Project Management Team (the "PMT") that NSI shall meet and consult with to coordinate work. NSI will complete its scope of work based upon a common set of assumptions for each scenario as developed, in part, by the PMT. This scope of work specifically includes the following: 1. Preparing for and meeting with PMT to consider and gather information on the "good" to "great" concepts and potential improvement projects and resulting impact on private development as prepared by the City's planning and engineering consultants. Agreement (Financial Planning) Page 1 2. Gathering of data (i.e., baseline valuation) and organization of outcome from PMT meeting. 3. Preparation of and development of financial model for: a. "current baseline" scenario — to include existing property valuations, current economic activity within CCA, and current property tax collections from property within the CCA. The "current baseline" will be used for comparison to the other two scenarios. b. "good" scenario — to include project costs and valuation and impact of public investments including property tax projections, and public infrastructure costs and proposed funding sources. c. "great" scenario — to include project costs and valuation and impact of public investments including property tax projections, and public infrastructure costs and proposed funding sources. 4. Preparation of draft technical memorandum, including outline of assumptions for each scenario and outcome of the analysis. 5. Preparing for and meeting with the PMT to present technical memorandum, including outline of assumptions for each scenario and outcome of the analysis. 6. Update and modification to the financial model, including assumptions for each scenario, based on input and feedback of the PMT. 7. Preparation of revised draft technical memorandum. 8. Preparing for and meeting with the PMT to present revised draft technical memorandum, including outline of revised assumptions for each scenario and outcome of the revised analysis. 9. Finalization of technical memorandum. 10. Presentation of technical memorandum to City and other key participants in the Project. The scope of services includes NSI attendance at four (4) meetings. The scope of work anticipates the meetings with the PMT will be held by electronic means. The City may determine that the meetings be held in person without additional compensation to NSI. COMPENSATION The budget for undertaking the tasks in this agreement is an amount not to exceed $9,890. The amount is based on the estimated number of hours required to complete these tasks at an hourly billing rate of $215 per hour as shown in Exhibit A. NSI will bill the City monthly for actual services performed. The City may at its discretion authorize NSI to undertake additional tasks, including meeting attendance, beyond the tasks listed above. Additional planning services will be billed monthly at a rate of $215 per hour. Invoices will detail the work performed, requested compensation for the period and show amounts previously billed. Agreement (Financial Planning) Page 2 ASSIGNED NSI EMPLOYEE The NSI employee responsible for providing services pursuant to this agreement and for the services performed is Tammy Omdal, Managing Director. SUCCESSORS OR ASSIGNS The terms and provisions of this Agreement are binding upon and inure to the benefit of the City and NSI and their successors or assigns. DISCLAIMER In performing service under this agreement, NSI is relying on the accuracy of information provided by the City and consultants to the City for the Project. The services provided by NSI are based on current State of Minnesota law. The parties agree that the Minnesota property tax system and other laws may change and may affect the accuracy and validity of services provided by NSI. NSI will perform its work using the best available information. The City recognizes and accepts that future property values, tax levies and tax rates may vary from the assumptions used by NSI and such changes may affect the work product produced and provided by NSI. TERM OF THIS AGREEMENT This Agreement may be terminated by thirty (30) days written notice by either the City or NSI. In the event of early termination by the City, NSI shall provide the City with an itemized hourly statement of services already provided. All billable hours by NSI shall be billed at the stated hourly rates should early termination occur. Dated this _ day of February, 2021. Northland Securities, Inc. By: U'J-J Tammy Omdal Managing Director City of Monticello M Title Agreement (Financial Planning) Page 3 EXHIBIT A Note to Exhibit A: The scope of services includes NSI attendance at four (4) meetings. The scope of work anticipates the meetings with the PMT will be held by electronic means. The City may determine that the meetings be held in person without additional compensation to NSI. Agreement (Financial Planning) Page 4 Estimated Estimated Item Scope of Work Hours Compensation Preparing for and meeting with PMT to consider and gather information on the "good" to "great" concepts and potential improvement projects 1 2.00 430.00 and resulting impact on private development as prepared by the City's planning and engineering consultants. Gathering of data (i.e., baseline valuation) and organization of outcome 2 4.00 860.00 from PMT meeting. 3 Preparation of and development of financial model for: 2.00 430.00 3a. a."current baseline" scenario - to include existing property valuations, current economic activity within CCA, and property tax 3.00 645.00 collections. 3b. good scenario - to include project costs and valuation and impact of public investments including property tax projections, and public 3.00 645.00 infrastructure costs and proposed funding. 3c. great scenario - to include project costs and valuation and impact of public investments including property tax projections, and public 3.00 645.00 infrastructure costs and proposed funding. Preparation of draft technical memorandum, including outline of 4 6.00 1,290.00 assumptions for each scenario and outcome of the analysis. Preparing for and meeting with the PMT to present technical 5 memorandum, including outline of assumptions for each scenario and 3.00 645.00 outcome of the analysis. Update and modification to the financial model, including assumptions 6 8.00 1,720.00 for each scenario, based on input and feedback of the PMT. 7 Preparation of revised draft technical memorandum. 4.00 860.00 Preparing for and meeting with the PMT to present revised draft 8 technical memorandum, including outline of revised assumptions for 2.00 430.00 each scenario and outcome of the revised analysis. 9 IFinalization of technical memorandum. 4.00 860.00 Presentation of technical memorandum to City and other key audience 10 2.00 430.00 participants. Total Not to Exceed Compensation 46.00 9,890.00 Note to Exhibit A: The scope of services includes NSI attendance at four (4) meetings. The scope of work anticipates the meetings with the PMT will be held by electronic means. The City may determine that the meetings be held in person without additional compensation to NSI. Agreement (Financial Planning) Page 4 75 0 U U Z w CID U) Z U) J 0 a a w Z Z 2 0 0 w F - Z) U) T w D Z w a a Z w X 0 wsb March 29, 2021 Mr. Matt Leonard, PE City Engineer/Public Works Director City of Monticello 505 Walnut Street Monticello, MN 55362 Re: Proposal to Provide Professional Engineering Services Chelsea Commons Small Area Plan — Traffic Study City of Monticello, MN Dear Mr. Leonard: On behalf of WSB, we are pleased to submit this proposal to provide professional engineering services to the City of Monticello. Specifically, our services will include a traffic study to analyze the anticipated traffic and transportation impacts and needs in conjunction with the Chelsea Commons Small Area Plan currently in progress. PROJECT UNDERSTANDING The City of Monticello is considering the implementation of a mixed-use development concept proposed for the "Chelsea Commons" area located south of Chelsea Road, north of School Boulevard between Cedar Street and Edmonson Avenue. The area is guided or zoned for commercial uses to mid to high density residential. The Chelsea Commons area is viewed as an ideal opportunity to create a centrally located complete neighborhood which blends commercial, residential, public spaces, and amenities. In conjunction with the proposed area concept development, the impacts of traffic on the transportation system including the possible closure of Dundas Road will require review and analysis. The study will include collecting existing background traffic data in the study area; develop traffic projections for the proposed area land use; conducting a detailed traffic analysis of the adjacent roadway system including documenting traffic diversion; preparing a mitigation plan that documents the transportation infrastructure needs; and developing a summary report. Based on our understanding of the issues and concerns the following work tasks will be completed as part of the Traffic Study. PROJECT APPROACH/SCOPE OF SERVICES Task 1: Document Existing Traffic Conditions — WSB will collect the following data from the City, Wright County and MnDOT: • Previous Traffic Studies completed for the area. • Historic traffic counts for area roadways. • Proposed redevelopment site density. • Proposed redevelopment site plan showing building, driveways, parking and circulation in electronic format. • Aerial mapping and GIS data for the area. GA.Clients All\Monticello\Proposals\2021 Chelsea Commons Project\Traffic Study\2021-03-29 Monticello Chelsea Commons - Proposal for Traffic Study - Final.docx Chelsea Commons Small Area Plan — Traffic Study Proposal March 29, 2021 Page 2 In addition, WSB will conduct traffic counts on the impacted roadways and intersections adjacent to the proposed site. This will include up to nine (9) intersection turning movement counts and six (6) 48-hour directional counts. The intersection turning movement counts will be conducted using cameras for the AM (6:00-9:00 a.m.) and PM (3:30-6:30 p.m.) peak hours. The existing traffic counts will be compared to the historic counts and adjusted to account for current COVID 19 conditions. The existing intersections that are assumed to be included as part of the study are: • Edmonson Ave at Chelsea Rd • Edmonson Ave at Dundas Rd • Edmonson Ave at School Blvd • Cedar St at Chelsea Rd • Cedar St at Dundas Rd • Cedar St at School Blvd • TH 25 at Chelsea Rd • TH 25 at Dundas Rd • TH 25 at School Blvd Task 2: Site Traffic Generation / Trip Distribution — Estimate the number of daily, weekday AM peak hour and weekday PM peak hour trips that will be generated by the proposed development. The trip generation will be developed using trip generation rates from the ITE Trip Generation Manual, 101 edition and data provided by the developer. The approach directional distribution for the site development generated trips will be determined based on existing traffic patterns, input from the City's transportation model. Task 3: Trip Assignment and Forecasts - The estimated trips associated from the proposed redevelopment area will be assigned to the appropriate intersections/driveways and added to the existing traffic counts and non -development background traffic to determine the post development traffic volumes. Non development site background traffic will be determined based on historic traffic data from the area and included for the future year traffic forecasts. Task 4: Traffic Analysis — A weekday AM and PM peak hour peak hour traffic operations analysis will be conducted at the impacted key intersections and driveways for the existing (2021), year after anticipated full development of the area and the 2040 future Comprehensive Plan conditions. The analysis will be conducted assuming that Dundas Road would be closed from Edmonson Road to Cedar Street. The purpose of the analysis will be to determine whether traffic at the intersections and/or driveways will experience any additional delay or safety impacts as a result of the proposed redevelopment. Based on the results of the traffic analysis, mitigation measures including traffic control changes will be recommended and analyzed to show potential improvement to the operation of the roadway system. Task 5: Report Preparation - WSB will prepare a report documenting the Traffic Study methodologies and analysis from the above tasks including any recommendations for changes to the site circulation, traffic control and/or roadway improvements. WSB would submit a draft report to the City for their review. WSB would then prepare a final report to incorporate any comments received. Task 6: Meetings - WSB would be available to attend meetings that are necessary to discuss or present the Traffic Study. Three (3) meetings are assumed as a part of this proposal, one with the City staff, one with the Planning Commission and one with the City Council. If additional meetings are required, WSB would bill those costs at our standard hourly rates. GA.Clients All\Monticello\Proposals\2021 Chelsea Commons Project\Traffic Study\2021-03-29 Monticello Chelsea Commons - Proposal for Traffic Study - Final.docx Chelsea Commons Small Area Plan — Traffic Study Proposal March 29, 2021 Page 3 PROPOSEDFEE The estimated cost to prepare the Chelsea Commons redevelopment Traffic Study is based on the above Scope of Work and is as follows: Task Amount Task 1 — Document Existing Traffic Conditions $3,928 Task 2 — Site Traffic Generation / Trip Distribution $488 Task 3 — Trip Assignment and Forecasts $732 Task 4 — Traffic Analysis $5,086 Task 5 — Report Preparation $1,126 Task 6 — Meetings $1,182 Total Project Cost $12,542 WSB will bill the City of Monticello for the actual hours worked at each employee classification times the current WSB hourly rates for that employee classification up to the maximum of $12,542. The proposed scope and fee presented herein represents our complete understanding of the project based on our discussion and information provided. If you have any questions or concerns, please feel free to contact me at 612.360.1304. Once again, we appreciate the opportunity to submit this proposal and look forward to working with you and your staff. Sincerely, WSB Charles Rickart, PE, PTOE Principal / Sr Traffic Engineer Attachments: Detailed Estimate of Hours (1 pg.) 1� L Jim Stremel, PE Senior Project Manager GA.Clients All\Monticello\Proposals\2021 Chelsea Commons Project\Traffic Study\2021-03-29 Monticello Chelsea Commons - Proposal for Traffic Study - Final.docx U) F- U/ O U 0 Z a I.L � O u 2 � L O F- LU H a 'r'^ V! W c r o o E� 000000 0 00 00 N CD CD N N 1- co N co It M � CLCY M CC) r N r b4 b4 b4 b4 b4 b4 El? N 't CD M 00 CD co O O H 2 � 0 o o c 0 0 C) v U O O coN � CO M ER H L L 7 O 0 � Cfj o CD CNCN m E W W w W o CD 0 W N CD M CD N ON p C: N CO ❑ c c o m 'a, o 0 le o06 .0-2 VU LU CD N CD r � n a)U d O CN d L H C7 C O Mn O H Ln O76 N N t5 E T 0) U Q v 0 o c •- a a a Ca i y to C O O O V o Yr N M LO CO O F� H = J Chelsea Commons Small Area Plan Scope Outline DRAFT TIMELINE: Completion by end of June, 2021 CONSULTING: Planning consultant as lead firm, engineering and financial consultants supporting for cohesive plan DELIVERABLES: Compiled plan report in .pdf and original file format, maps and sketch plans in .pdf, AutoCAD and GIS formats as applicable ENGAGEMENT: Consultation with staff, engineering and financial consultants, city boards, and stakeholders (primarily property owners and adjacent property owners), comparable site tours A. Goals & Outcomes a. Relationship to Monticello 2040 Vision + Plan b. Includes initial stakeholder session B. Existing Conditions a. Guidance and zoning b. Gross/net land areas c. Road network and condition d. Utilities and condition e. Stormwater management f. Environmental/physical site constraints g. Existing uses - Deep have n/ALDI/Self-Storage/Agricultural h. City land C. Land Use a. Relationship to Monticello 2040 Vision + Plan b. Uses i. Desired Uses ii. Floor Area Ratio (FAR) for Commercial iii. Density for Residential c. Design i. Architecture and Design ii. Joint Parking/Access iii. Identity Elements — signage, lighting, landscaping/green space, art D. Park & Common Space a. Relationship to Monticello 2040 Vision + Plan b. Concept Development (3 concepts required for full and individual components) i. Plaza ii. Pond iii. Pathway system iv. Park and Open/Community Spaces v. Art Integration vi. Signage (monument or wayfinding) vii. "Vignette" of small character spaces - public and private E. Infrastructure a. Relationship to Monticello 2040 Vision + Plan, Goals b. Finalize stormwater management report c. Design i. Cross sections for adjacent roads ii. Cross sections for internal roads 1. Design for public use — Dundas Road iii. Pond connection design — upper and lower iv. Pond construction design — public access and views v. Roundabouts - use existing city template examples F. Implementation & Financial Tools a. Timing/Phasing i. Pond and pathways ii. Improvements based on condition of infrastructure 1. Roads 2. Utilities iii. Park/open space areas iv. Other triggers/future analysis b. Developer -Related Financial Analysis i. Trunk area charges ii. Park dedication iii. Balance of land requirements between properties within site iv. Analysis c. City -Related Financial Analysis i. Before/After Tax base analysis 1. Short and long-term projections ii. Financial tools and use 1. EDA assistance 2. Incentives for development and marketing iii. Principles for Zoning 1. Flexibility and openness in development with an exceptional product 2. Zoning (PUD) G. Next Steps/Recommendations a. Includes ongoing communication with stakeholders (current and adjacent property owners and businesses) b. Public hearing process c. Public improvement process City Council Agenda: 04/12/2021 4D. Consideration of adopting resolution 2021-28 rejecting all bids for the SCADA Improvements Project and terminating the contract with InControl Inc. for SCADA integration services and authorization to re -bid the project. Prepared by: Meeting Date: ❑ Regular Agenda Item PW Director/City Engineer 4/12/2021 ® Consent Agenda Item Reviewed by: Approved by: Utilities Superintendent, Project City Administrator Engineer, City Attorney ACTION REQUESTED Motion to adopt resolution 2021-28 rejecting all bids for the SCADA Improvements Project and terminating the contract with InControl Inc. for SCADA integration services and authorization to re -bid the project. REFERENCE AND BACKGROUND The City of Monticello's supervisory control and data acquisition (SCADA) systems provide control and monitoring of the city's water and wastewater assets. The proposed updates to the SCADA system will include the following improvements: • Replace equipment that is at end -of -life. • Replace obsolete hardware and software with new products that are early in their life cycle and have high probability of ongoing manufacturer support. • Improve monitoring of sanitary sewer lift stations to include real-time operating status and historical trending. • Update local control systems at sanitary sewer lift stations, including removal of various proprietary pump controllers, and installation of industry -standard PLCs and operator interface units. • Standardize SCADA and control design wherever possible, to improve operator familiarity. • Provide capacity for future expansion as the City's infrastructure grows. • Streamline alarm handling and use a common interface for all water and wastewater alarms. • Improve information that is available to the operators, including graphic displays of all infrastructure, trending capability, and report generation. City Council Agenda: 04/12/2021 • Improve after-hours system monitoring, including remote access to SCADA using smartphones/tablets. In January of 2021, after soliciting proposals from several integrators, the City Council authorized entering a contract with InControl Inc. to provide integration services for the SCADA improvements project. The integration contract included programming services for all existing and new programmable logic controllers (PLCs), operator interface terminals (OITs), human - machine interfaces (HMIs), communication/data equipment, and SCADA PC -computer terminals for operating a complete SCADA system. The construction project, which includes wiring and the installation of the hardware components for the SCADA system, included a base bid for updating the water system as well as a bid alternate for updating the wastewater treatment plant. The bids for the project were opened on March 31St and three bids were received as follows: Contractor Base Bid Alt Bid Base + Alt Automatic Systems $569,289.64 $295,683.45 $864,973.09 Erickson Electric Company $900,900.00 $645,000.00 $1,545,900 Premier Electric Corporation $935,000.00 $625,000.00 $1,560,000 The bid for Automatic Systems included a letter indicating that all provisions of the contract documents would not be met by their bid. The bid documents specified that the controls hardware was to be provided by our selected integrator, InControl Inc., to provide for efficiencies during construction and to ensure reliability of this critical infrastructure. Automatic Systems' letter indicated they would provide the controls hardware. This bid was rejected due to not meeting the project specifications. After further staff discussions and given a potential to reduce project costs, staff recommends rejecting all bids and re -bidding the project. In conjunction, staff proposes that the integrator agreement with InControl Inc. be terminated. The termination provisions of this agreement require the city to reimburse for work completed prior to termination. Staff proposes to re -bid the project and invite the top three scoring firms from the previous selection processes to provide both hardware and integration services. Staff interviewed the top three firms from the request for proposal and felt these firms had the most experience with utility systems. They include: • InControl Inc. • Total Control • Automatic Systems City Council Agenda: 04/12/2021 Despite the shift in project approach, this option will still provide the ability to have the same integrator and hardware supplier which is expected to allow for construction efficiencies with less down-time of this critical infrastructure. The project would be re -bid with an estimated bid opening in the end of May 2021. If reasonable bids are received and the project is awarded, construction would start in late summer 2021 and would be completed in spring 2022. Budget Impact: The 2021 budget includes $1,630,000 for the SCADA upgrades. 2. Staff Workload Impact: Staff workload for primarily utility staff is anticipated to be significant in coordinating with the integrator throughout the project. STAFF RECOMMENDED ACTION City staff recommends approval of rejecting all bids for the SCADA Improvements Project and terminating the contract with InControl Inc. for SCADA integration services. SUPPORTING DATA A. Resolution 2021-28 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2021-28 RESOLUTION REJECTING BIDS AND AUTHORIZING READVERTISEMENT FOR BIDS FOR THE SCADA IMPROVEMENT PROJECT WHEREAS, pursuant to a request for proposals for SCADA Integration Services, proposals were received for a base fee which included upgrades to the water system and a bid alternate that includes improvements to the wastewater treatment plant with the following prices. Automatic Systems Co. Base Fee - $191,937 Alt Fee - $153,247 1. InControl Inc. Base Fee - $95,951 Alt Fee - $83,710 2. Preferred Controls, Inc. Base Fee — $72,200 Alt Fee - $27,000 3. Total Control System, Inc. Base Fee — $105,927 Alt Fee - $85,534 4. Telemetry and Process Controls, Inc. Base Fee - $62,500 Alt Fee — $40,900 WHEREAS, InControl Inc. was selected based on qualifications and a professional services contract was authorized by City Council on February 8, 2021 and executed, and; WHEREAS, pursuant to an advertisement for bids for the SCADA Integration Services project, bids were received, opened, and tabulated according to law, and the following bids were received complying with the advertisement. The base bid included improvements to the water system and a bid alternate that includes improvements to the wastewater treatment plan. 1. Automatic Systems Company 2. Erickson Electric Company 3. Premier Electric Corporation Base Bid - $569,289.64 Bid Alternate- $295,683.45 Base Bid - $900,900.00 Bid Alternate- $645,000.00 Base Bid - $935,000.00 Bid Alternate- $625,000.00 WHEREAS, Automatic Systems Company bid included a letter indicating that all provisions of the contract documents wound not be met by their bid. WHEREAS, It is recommended to change the approach of the project to have the integration bid as part of the construction project allowing additional integrators to submit bids on the project. NOW THEREFORE, BE IT HEREB Y RESOL VED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: 1. The City Council herby rejects all bids received. 2. The Contract with InControl is hereby cancelled. 3. The designated authority shall prepare and cause to be inserted in the official paper an advertisement for bid upon the making of such improvement under such approved plans and specifications. The advertisement shall be published no less than three weeks before the last day for submission of bids, once in the City's legal publication and at least once in either a newspaper published in a city of the first class or a trade paper. To be eligible as a trade paper, a publication shall have all the qualifications of a legal newspaper except that, instead of the requirement that it shall contain general and local news, such trade paper shall contain building and construction news of interest to contractors in this state, among whom it shall have a general circulation. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed as set forth in the instructions to bidders in compliance with the requirements of electronic bidding and bid security. ADOPTED BY the City Council of Monticello, Minnesota this 12th day of April, 2021. CITY OF MONTICELLO Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk