Loading...
City Council Minutes 05-22-2000MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, May 22, 2000 - 7 p.m. Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen. Members Absent: None Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present. 2A. Approve minutes of the May 8, 2000 regular council meeting. BRUCE THIELEN MOVED TO APPROVE THE MINUTES OF THE MAY 8, 2000 REGULAR COUNCIL MEETING AS PRESENTED. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2B. Approve minutes of the informational meetingof f May 8, 2000. CLINT HERBST MOVED TO APPROVE THE MINUTES OF THE INFORMATIONAL MEETING HELD MAY 8, 2000. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2C. AVprove minutes of the Board of Review - May 10, 2000. BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE MAY 10, 2000 BOARD OF REVIEW. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. City Engineer, Bret Weiss, asked that Change Order No. 15 to Project No. 96-04C, T.H. 25 and Change Order No. 2 to Project No. 98-08C, Chelsea Road East be added to the agenda. Bruce Thielen requested that a discussion of East and West Bridge ParkS also be added to the agenda. 4. Citizens comments/petitions, requests, and complaints. None Council Minutes - 5/22/00 5. Consent Agenda A. Elm Street Utilities - Removed to discussion agenda. B. Consideration of approval of final plat, rezoning and development agreement for Groveland residential subdivision. Recommendation: Move to approve the final plat, development agreement and approve rezoning from A -O and B-3 to B-3 and R-1 contingent upon obtaining any necessary permits from the Army Corp of Engineers. Res. No. 2000-40, Ord. Amd. No. 346. C. Consideration of bids and award of contract for Chelsea Road from 90"' Street to Sandberg Road Project No. 98-25C. Recommendation: Move to approve award of bids to the low bidder contingent upon completion of all the required documents. Res. No. 2000-41. D. Consideration of bids and award of contract for Tower Drive Street Improvements, Project 2000-03C. Recommendation: Move to award the contract to Buffalo Bituminous, Inc. in the amount of $21,513. Res. No. 2000-42. BRIAN STUMPF MOVED THAT ITEM 5A BE REMOVED FROM THE CONSENT AGENDA. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Jeff O' Neill provided an update on the status of the development agreement for the Groveland Subdivision. BRUCE THIELEN MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEM 5A AND A CONTINGENCY ON THE APPROVAL FOR ITEM 513 THAT THE DEVELOPMENT AGREEMENT IS SIGNED. CLINT HERBST SECONDED THE MOTION ADDING THAT IT IS THE UNDERSTANDING THAT NO WORK WILL BE DONE IN THE POND AREA UNTIL APPROVAL IS RECEIVED FROM THE CORP OF ENGINEERS. MOTION CARRIED UNANIMOUSLY. At this time the Council considered Change Order No. 15 to Project 96-04C, T.H. 25 Street Project. The change order covers additional work necessary on the pavement and curb and gutter for the access road to McDonald's. The City Engineer indicated that McDonald's have agreed to pay for this additional cost. City Administrator, Rick Wolfsteller, indicated that the City has not received any signed documents from the property owner indicating their agreement to this cost. BRUCE THIELEN MOVED TO APPROVE CHANGE ORDER NO. 15 TO PROJECT NO. 96-04C, T.H. 25 PROJECT CONTINGENT UPON RECEIPT OF APPROPRIATE DOCUMENTS FROM THE PROPERTY OWNER BY THE CITY. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2 Council Minutes - 5/22/00 City Engineer, Bret Weiss asked the Council to consider Change Order No. 2 to the Chelsea Road East Street Improvement, Project 98-08C. This change order results in a delete to the contract in the amount of $5,254.50 and was a result of removing a 5' sidewalk and adding an 8' bituminous path. CLINT HERBST MOVED TO APPROVE CHANGE ORDER NO. 2 TO PROJECT 98-08C, CHELSEA ROAD EAST PROJECT. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. Public Works Director, John Simola updated the Council on the results of the bid opening for the sanitary sewer and watermain project for Elm Street. The low bidder on the project had not included their bid security. The next lowest bidder was approximately $8,700 higher than the low bid. Since the advertisement for bid did not allow for the City to waive any irregularities in bidding, the City felt it could not accept the low bid. The alternatives available to the City are to award the contract to second lowest bidder or reject all bids and re-advertize for bids. Bruce Medlock from the Monticello RV Center felt that the $8,700 increase in the contract was a considerable amount since it was only spread among three property owners. He felt that the City should consider the low bid. Tom Brennan felt that at a cost of $15,000 per property owner, it might be more economical to look at a septic system upgrade for the RV Center. John Simola indicated that for environmental reasons the City tries to remove septic systems whenever possible. Here the City has an opportunity to remove two systems. He also noted that the commercial operations would probably have to have a holding tank installed and pumped which could be costly. John Simola stated that there could be some quantity changes such as salvaging more of the Class V off of the street and reducing the sod amounts that might lower the contract amount. He pointed out that rebidding the project did not necessarily guarantee that the bids would come in any lower. Brad Fyle spoke expressing his concern about the bidding process and indicated that he believed the low bid should not have been read since it was incomplete. BRUCE THIELEN MOVED TO REJECT ALL BIDS RECEIVED ON THE ELM STREET SEWER AND WATERMAIN IMPROVEMENT AND DIRECT STAFF TO RE -ADVERTISE FOR BIDS WITH THE CHANGES FOR SODDING AND SALVAGING CLASS V AS NOTED BY THE PUBLIC WORKS DIRECTOR. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Res. No. 2000-39. Council Minutes - 5/22/00 Bret Weiss informed the Council that they should have the bids back at the first Council meeting in June. Brad Fyle asked that the contractors who had submitted bids on the first advertisement for the project get free bid documents on the second bidding. Bret Weiss felt that this was acceptable. 7. Consideration of DaN,ment of bills for May. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS FOR MAY. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Bruce Thielen asked for an update on the work that was being done at the West Bridge Park. He expressed his concern about how the project turned out. John Simola reported that on the status of the work and indicated that all the work should be completed by the Fourth of July. The Council asked that a landscaping plan for the project be submitted for their review as they had concerns about the screening for the lift stations and the overall appearance to the park. John Simola indicated that he would provide this plan at the next meeting. There was also discussion on the seed blanket that was used at the East Bridge Park and whether or not it was effective. 8. Adjourn. BRIAN STUMPF MOVED TO ADJOURN AT 7:45 P.M. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 11