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City Council Minutes 04-26-2021REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, April 26, 2021— 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Jim Davidson, Charlotte Gabler, Brian Hudgins, and Sam Murdoff Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Davidson moved approval of the agenda. Councilmember Gabler seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes • Special Meeting Minutes from April 12, 2021 • Regular Meeting Minutes from April 12, 2021 Councilmember Murdoff moved approval of both sets of minutes. Councilmember Gabler seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements • Spring Tree Pickup is on May 1. • Riverside Cemetery clean-up is the week of April 26. F. Council Liaison Updates • EDA — Councilmember Davidson noted that the EDA approved a collateral assignment of the TIF note and development agreement for the Rivertown Residential Suites, approved a GMEF Loan Guidelines subsidy load extension, and reviewed Block 52 redevelopment efforts. • 1-94 Coalition — Councilmember Gabler provided an update. The coalition provided information on the community funding project list, 2022 earmark, and is working with congressman Emmer is including 610 and 1-94 gap on his list. • CMRP — Rachel Leonard, City Administrator, noted that the CMRP met and most of the meeting was spent refining their vision and key strategies that came out of Framework 2030 study. City Council Minutes April 26, 2021 Page 1 1 5 F. Department Update • FiberNet/Arvig Quarterly Update — Mark Birkholz, Arvig, provided the FiberNet quarterly update which was included in the agenda packet. • Building Department Annual Update — Chief Building Official Ron Hackenmueller presented an annual update. The update included information on staff, safety and education, building valuation, permits, inspections, rental ordinance and licensing, and nuisances. • Fire Marshal/Emergency Management Update — Fire Marshal/Emergency Manager Dan Klein presented a Fire Marshal Update that included information on the inspection program and its progress. He then presented on Emergency Management which included information on the past year and COVID-19 and proposed activities for the future year. • Construction Update — City Engineer/Public Works Director Matt Leonard gave an update on the following projects: 2020 Stormwater Project, UMC Expansion, and 1-94 expansion. 2. Consent Agenda: Councilmember Davidson moved approval of the Consent Agenda. Councilmember Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $624,129.36. B. Consideration of approving new hires and departures for city departments. Recommendation: Approved the hires for Parks and Streets C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of approving an application for three temporary liquor licenses for the Monticello Lions for the Music on the Mississippi Outdoor Concert Series at West Bridge Park on Jun 24, July 21, and August 25, 2021. Recommendation: Application was approved. E. Consideration of approving an amendment to the agreement with Randi Smelser as Animal Control Officer for animal control services and impound facility management to increase annual professional service fee by 3%. Recommendation: Approved the amendment to the agreement with animal control officer. F. Consideration of approving a $50 per meeting stipend for non -council Economic Development Authority (EDA) members. Recommendation: Stipend was approved. G. Consideration of approving the repair of the Dissolved Air Flotation (DAF) skimmer and scraper mechanisms at the Wastewater Treatment Plant for a total cost of $51,150. Recommendation: Approved the repair. City Council Minutes April 26, 2021 Page 2 1 5 H. Consideration of approving the 2021 pension benefit level at $5,100 per service year for current Monticello Fire Relief Association members and a deferral rate at 2.5% for past members. Recommendation: Approved the 2021 pension benefit level. Consideration of adopting Resolution 2021-27 and Ordinance 759 approving the rezoning of Haven Ridge 2nd Addition to R-1 (Single -Family) Residence District and adopting Resolution 2021-29 approving the final plat of Haven Ridge 2nd Addition and Development Agreement. Applicant: Marc Schulte/Haven Ridge, LLC. Recommendation: Adopted Resolution 2021-27 and Ordinance 759 approving the rezoning of Haven Ridge 2nd Addition to R-1 Residence District consistent with the preliminary plat and adopted Resolution 2021-29 approving the final plat of Haven Ridge 2nd Addition and development agreement with the City Administrator authorized to make final revisions to the development agreement in accordance with the approved plat and required improvements. Consideration of granting a second extension for final plat application for Spirit Hills South to November 22, 2021. Applicant: R.W. Land Holdings, LLC. Recommendation: Approved the extension to November 2, 2021. 4. Regular Agenda: A. Consideration of adopting Resolution 2021-30 approviniz Development Stage Planned Unit Development and Preliminary for Commercial Self Storage in the 13- 3 (Highway Business) District and tabling action on rezoning to Planned Unit Development, Final Stage PUD, Final Plat and Development Agreement for Storage Link, Monticello. Applicant: Byron Biorklund Angela Schumann, Community Development Director, provided a brief overview of the project and noted that the project consists of a storage facility consisting of eleven storage facility buildings on an approximate 5.7 acre site. The site is located on Chelsea Road and 90th Street NE. As a condition of approval, staff has required the applicant to install the full southerly buffer. The Planning Commission recommended approval with conditions. They modified condition #2 relating to phasing, materials and screening to require a screening wall should the second phase as proposed not be complete by December 31, 2024. Staff recommended approval of Development Stage PUD and preliminary plat but to table the rezoning and Final Stage PUD, final plat, and development agreement to allow the applicant to revise their plans to demonstrate compliance with the Exhibit Z conditions as listed. Discussion ensued among City Council. Mayor Hilgart questioned the need for tabling. Ms. Schumann responded that the applicant's plans were not consistent with the required conditions. City Council Minutes April 26, 2021 Page 3 1 5 Byron Bjorklund, applicant, addressed the City Council. He noted that they have made the required changes and are in the process of finalizing the landscape plans which were to be completed by the meeting. Shawn Weinand added that they would prefer that the final documents get approved and they would continue to work on completing the required conditions. Ms. Schumann included a draft development agreement in the case that the Council would choose to move forward with the final stage PUD and final plat. Councilmember Gabler moved to adopt Resolution 2021-30 approving Development stage Planned Unit Development and Preliminary Plat for Commercial Self Storage in the B-3 (Highway Business) District and approved rezoning to Planned Unit Development, Final Stage PUD, final Plat and development agreement contingent on applicant working with staff on conditions in Exhibit Z, and authorizing staff to work with applicant on final development agreement. The Resolution officially approving the Final Stage PUD, Final Plat and development agreement will be brought to the May 10 meeting for approval. Councilmember Davidson seconded the motion. Motion carried unanimously. B. Consideration of authorizing Fire Department purchase of a new custom utilit pump skid assembly from FireSafety USA for $12,550 Fire Chief Mike Mossey provided some detail on the item. Over $9,700 of this purchase was funded with donations. The current truck is over 25 years old. Councilmember Hudgins moved approval of the purchase. Councilmember Murdoff seconded the motion. Motion carried unanimously. C. Consideration of adopting Resolution 2021-28 rejecting all bids for the SCADA Improvement Proiect and terminating the contract with InControl Inc. for SCADA Integration services and authorization to re -bid the project Matt Leonard provided a brief update. This item was held over from the April 12, 2021 meeting. In addition, the City Council held a special meeting prior to this regular meeting to review the detail of the project. Minimal discussion occurred. Councilmember Davidson moved approval of Resolution 2021-28 rejecting all bids for the SCADA Improvement Project and to terminate the contract with InControl Inc. Councilmember Hudgins seconded the motion. Motion carried unanimously. D. Consideration of approving an additional $83,897 in project funding for the Chelsea Commons Small Area Plan Stormwater & Grading Plan Angela Schumann presented an overview of the project and the request for additional funding to support detailed stormwater management and site grade planning for the project. This includes evaluation of existing conditions including City Council Minutes April 26, 2021 Page 4 1 5 survey and soil borings, stormwater modeling, water quantity and quality analysis, site grading, and earthwork evaluation. This information will help staff better respond to recent development interest within the project vicinity. It will also help serve policymakers as they consider a preferred development scenario and evaluate individual development proposals. In addition, the information will help stakeholders who have been requesting the information. The project cost was not included in the 2021 Engineering or Community Development budget; therefore, it would need to be funded by the General Fund reserve. The was some discussion among Council. Councilmember Murdoff expressed concern over the lack of an estimated total development project cost. Councilmember Gabler responded that the City will not know the cost of the project without doing this study. There was consensus that this is a needed expenditure when considering future projects/plans the City would support for the development area. Councilmember Davidson moved approval of the $83,897 in additional funding. Mayor Hilgart seconded the motion. Motion carried unanimously. 5. Adjournment: By consensus, the meeting was adjourned at 8:11 p.m. Recorder: Jennifer Schreiber Approved: City Council Minutes April 26, 2021 Page 5 15