City Council Minutes 06-28-2021REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, June 28,,2021 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Jim Davidson, Charlotte Gabler, Brian Hudgins, and Sam Murdoff
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Murdoff moved approval of the agenda. Councilmember
Gabler seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Joint Meeting Minutes from June 14, 2021
• Regular Meeting Minutes from June 14, 2021
Councilmember Gabler moved approval of both sets of minutes.
Councilmember Hudgins seconded the motion. Motion carried unanimously.
D. Citizen Comments
Patrice Bogart addressed the City Council about having a directory located at the
cemetery. She noted that there was an Eagle Scout that was interested in
completing the project. Tom Pawelk will work with Ms. Bogart on the item.
E. Public Service Announcements
• 4t" of July Business Hours — All City locations closed except for Hi -Way
Liquors
• MCC Annual Block Party — Thursday, July 8, 2021
• Riverfest — Thursday, July 8 — Sunday, July 11, 2021
• Recognition of John Alstad
F. Council Liaison Updates
• CMRP —Angela Schumann, Community Development Director, noted
that the CMRP held two meetings in June where they received a draft
of the Framework 2030 Plan. CMRP has also decided to hire a project
manager to assist the partnership.
F. Department Update
• Construction Update — Matt Leonard provided a construction update on
the 1-94 Project.
2. Consent Agenda:
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Councilmember Murdoff moved approval of the consent agenda. Councilmember
Gabler seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a $683,638.57.
B. Consideration of approving new hires and departures for city departments.
Action taken: Approved the hires for MCC and Hi -Way Liquors and
terminations for MCC.
C. Consideration of approving the sale/disposal of surplus city property for the
Parks Department. Action taken: No report this cycle.
D. Consideration of adopting Resolution 2021-40 accepting a donation of $100 from
the Monticello Rotary Club for Otter Creek flowers. Action taken: Adopted the
resolution accepting donation.
E. Consideration of approving a temporary liquor license for the Monticello Lions
for Riverfest events. Action taken: Approved the temporary liquor license.
Consideration of approving a Special Event Permit allowing use of West Bridge
Park, city streets and related assistance and approving off-site liquor license for
Cornerstone Cafe for the Party in the Park event on July 7, 2021. Applicant:
Monticello Chamber of Commerce. Action taken: Approved the Special Event
Permit, waiver of fee and off-site liquor license for Cornerstone Cafe. Permit
approval contingent on continued site coordination with Parks Superintendent
and Streets Superintendent and notification of adjacent property owners by
the applicant.
G. Consideration of approving a Special Event Permit allowing use of Ellison Park
and related assistance in conjunction with Art in the Park/Taste of Monticello on
Saturday, July 10, 2021. Applicant: Monticello Chamber of Commerce. Action
taken: Approved the Special Event Permit and waiver of fee.
H. Consideration of renewing membership in the MN Public Broadband Alliance for
2021 at a cost of $1,500. Action taken: Membership renewal was approved.
I. Consideration of adopting Resolution 2021-41 accepting the Coronavirus Local
Fiscal Recovery Fund established under the American Rescue Plan Act. Action
taken: Resolution was adopted.
J. Consideration of adopting Resolution 2021-42 approving a Preliminary Plat and
Final Plat for Deephaven 2, Development Agreement, Trail Easements, and
Conditional Use Permit for cross -access with adjoining commercial property.
Applicant: Deephaven Development LLC/Mark Buchholz. Action taken:
Resolution approving plats and development agreement was adopted based
on findings in said resolution and subject to conditions in Exhibit Z. Trail
Easements were adopted. Conditional Use Permit was adopted based on
findings in Resolution PC -2021-018 and subject to conditions in Exhibit Z.
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K. Consideration of approving a contract with Hentges Land Corporation to replace
the sanitary sewer lateral at 118 West 6t" Street in the amount of $29,800.
Action taken: Contract was approved.
L. Consideration of approving a lease agreement with Monticello School District
882 for the 2021-2022 school year to serve kindergarten thru fifth grade at the
Bertram Chain of Lakes regional shared park maintenance shed. Action taken:
Lease agreement was approved.
M. Consideration of approving a mutual -aid agreement between the City of
Monticello and Monticello Township for Public Works personnel and equipment.
Action taken: Mutual -aid agreement was approved.
N. Consideration of adopting Resolution 2021-45 in support of constructing a Water
Treatment Facility. Action taken: Resolution was adopted.
O. Consideration of adopting Resolution 2021-43 accepting bids and awarding
contract to Automatic Systems, Inc. for the 2021 SCADA Improvements Project
for the base bid and bid alternate A, City Project No 19CO03 for a total amount of
$971,974. Action taken: Resolution was adopted.
3. Public Hearings:
A. PUBLIC HEARING: Consideration of adopting Resolution 2021-44 approving a
vacation of temporary easement as legally described as Deephaven
Angela Schumann, Community Development Director, provided a brief overview.
Minimal discussion occurred. Mayor Hilgart opened the public hearing. No one
testified. Mayor Hilgart closed the public hearing.
Councilmember Murdoff moved to adopt Resolution 2021-44 approving the
vacation. Councilmember Davidson seconded the motion. Motion carried
unanimously.
4. Regular Agenda:
A. Consideration of approving an addendum to the professional services contract
with Arvig Enterprises, Inc. for management of FiberNet Monticello
Rachel Leonard, City Administrator, provided an overview of the proposed
contract. Items included: 5 -year term; Arvig responsible for operational and
management decisions; City retains ownership of FiberNet Monticello; Arvig will
provide monthly netting statements to City Finance Department and quarterly
financial and operational reports to the City Council; compensation for
management services will be based on a management fee, subscriber fee, and
fixed fee; all employees are Arvig employees; City retains the right of access to
all books and records for purposed of auditing the operation of the FiberNet
system; and FiberNet office suite rent to remain at $500. Additionally, terms
included: start revenue share at dollar one; adjust revenue split percentage to
60% City, 40% Arvig, City will not attempt to sell the system prior to year 3 of the
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5 -year term; FiberNet staff will assume responsibility for coordinating installation
of fiber extensions into new developments; and Arvig will provide information
on lease agreements, connections, dark fiber, etc.
Minimal discussion occurred.
Councilmember Davidson moved approval of the professional services contract
with Arvig Enterprises, Inc. for management of FiberNet Monticello for a new
5 -year term and adjusted contract details. Councilmember Murdoff seconded
the motion. Motion carried unanimously.
B. Consideration of approving Parks & Recreation Director position
Rachel Leonard provided an overview of the newly proposed position. The
creation ,s expected to enhance coordination within departments, build
cooperation and streamline operations, unify our community center, arts, and
recreations programs, and provide potential cooperative opportunities within
the community.
Minimal discussion occurred.
Councilmember Hudgins moved approval of the Parks & Recreation Director
position. Councilmember Gabler seconded the motion. Motion carried
unanimously.
5. Adjournment:
By consensus, the meeting was adjourned at 7:05 p.m.
Recorder:
Approved:
Jennifer Schreibe ) o *V Ua'al'
IJ - I Q
Atte
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