City Council Minutes 07-26-2021REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, July 26, 2021— 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Jim Davidson, Charlotte Gabler, Brian Hudgins, and Sam Murdoff
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda. Councilmember
Hudgins seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Regular Meeting Minutes from July 12, 2021
• Special Meeting Minutes from July 19, 2021
Councilmember Davidson moved approval of both sets of minutes.
Councilmember Gabler seconded the motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Council Liaison Updates
• EDA — Councilmember Davidson provided an update on the EDA
meeting.
- EDA member Bill Tapper submitted his resignation, and his
term will end August 31, 2021.
- Rustech Brewery approached EDA on a loan.
- Recommendation on EDA levy for 2022.
• CMRP — Rachel Leonard noted that the CMRP met and discussed
budget items. In addition, CMRP hired a contract project manager
and is working on a branding package.
• Parks, Arts, & Recreation — Councilmember Murdoff noted that the
commission discussed renovating the 4t" Street ballfield into a winter
skating rink. They also discussed adding a pickleball court to
Groveland Park.
F. Department Update
• Economic Development Update —Jim Thares, Economic Development
Manager, presented an economic development update. The update
included information on economic development tool kit, the EDA and
IEDC work plan, TIF Districts, Loan Programs, studies, and projects.
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• Riverfest Recap — Tom Pawelk gave a brief recap of the 2021 Riverfest
activities.
• Online Building Permit Update — Jennifer Schreiber, City Clerk, and Ron
Hackenmueller, Building Official, gave a brief update on the new online
system for submitting building permits.
• Construction Update — Matt Leonard provided an update on the Fenning
Avenue/CR 118 road construction project and noted that they will be
starting the roundabout in near future.
2. Consent Agenda:
Councilmember Davidson moved approval of the consent agenda. Councilmember
Gabler seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a $671,558.84.
B. Consideration of approving new hires and departures for city departments.
Action taken: Approved the hires for Administration, IT, MCC, and Parks &
Recreation and departures for DMV, liquor Store, and MCC.
C. Consideration of approving the sale/disposal of surplus city property for the
Parks Department. Action taken: No report this cycle.
D. Consideration of adopting Resolution 2021-59 accepting a donation for Fire
Department general use of $400 from the Riverfest Committee. Action taken:
Adopted the resolution accepting the donation.
E. Consideration of approving an application for a temporary charitable gambling
permit for a raffle and bingo to be conducted by the Wright County Ducks
Unlimited, Chapter 39 in conjunction with their annual banquet on September
20, 2021. Action taken: Approved the application.
F. Consideration of approving Special Event Permit allowing use of the Commuter
Lot and related assistance and approving a temporary liquor license for Taste of
the Towns event on September 16, 2021. Applicant: Monticello Rotary Club.
Action taken: Special event permit, use of Commuter Lot and related assistance
and temporary liquor license was approved.
G. Consideration of adopting Resolution 2021-51 approving a Development Stage
Planned Unit Development and Resolution 2021-52 approving Preliminary Plat
for Stony Brook Village, to include 28 Twin Home Units in the R-2 (Single Family
and 2 Family Residential) District. Applicant: Mark Elliot Homes. Action taken:
Adopted Resolution 2021-51 recommending approval of the Stony Brook
Village preliminary plat, subject to conditions in Exhibit Z as recommended by
the Planning Commission and based on findings in said resolution and adopted
Resolution 2021-52 recommending approval of the Stony Brook Village
Development Stage PUD, subject to conditions in Exhibit Z as recommended by
the Planning Commission and based on findings in said resolution.
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H. Consideration of approving a Final Plat to create a single lot for an existing
financial institution in the Central Community District (CCD). Applicant: CorTrust
Bank (Mark Nettesheim). Action taken: Adopted Resolution 2021-53 approving
the final plat for CorTrust Bank Monticello, based on conditions and findings in
said resolution.
Consideration of adopting Resolution 2021-54 approving the extension of
flexibility and temporary waivers or suspensions of fees and ordinances as
related to outdoor dining areas and temporary signs. Action taken: Adopted
Resolution 2021-54 approving an extension through October 31, 2021, for
flexibility and temporary waivers or suspensions of fees and ordinances as
related to expanded outdoor dining areas and temporary signs.
Consideration of adopting Resolution 2021-55 accepting a petition and calling for
a public hearing on August 23, 2021, for vacation of a portion of Dundas Road
and Marvin Road right of way as legally described for the proposed Kampschroer
Addition. Action taken: Adopted Resolution 2021-55 accepting the petition and
setting the public hearing for August 23, 2021.
K. Consideration of adopting Resolution 2021-56 accepting bids and awarding
contract to Visu-Sewer for the 2021 CIPP Sanitary Sewer Lining Project, City
Project No. 21CO06 for a total amount of $105,832.50. Action taken: Adopted
Resolution 2021-56 accepting bids and awarding project to Visu-Sewer for the
amount noted.
L. Consideration of approving the replacement of the Parks Department 2010
Bobcat A770 skid loader and purchase of a 2021 Bobcat A770 skid loader with
bucket and a 60 -month extended warranty for $74,212.07 through the Central
Equipment Fund. Action taken: Approved the purchase with the warranty.
M. Consideration of authorizing the purchase of a 2021 Huffcutt Birch Modular
Restrooms for $135,250 to replace existing restrooms at Ellison Park. Action
taken: Authorized the purchase of 2021 Huffcutt Birch Modular restrooms.
N. Consideration of approving updates to the park maintenance shed at Bertram
Chain of Lakes Regional Park for school district use at a total cost of $36,917.
Action taken: Approved the updates to the park maintenance shed at BCOL.
3. Public Hearings:
A. PUBLIC HEARING: Consideration of adopting Resolution 2021-57 modifying Tax
Increment Financing (TIF) District #1-22 for parcel removals related to lot
combinations
Angela Schumann presented the item and noted that the mentioned parcels
were being removed for administrative purposes and to allow the replat of the
CorTrust Bank property. The plat cannot be recorded by Wright County until the
parcels were removed. There were four parcels presented for removal. The four
parcels were 155-010-016070 (First MN Bank), 155-010-016090 (First MN Bank),
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155-010-016100 (First MN Bank), and 155-010-069080 (Grimsmo Funeral Home).
The modification of the boundaries of TIF 1-22 will not change the classification
of the district.
Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed
the public hearing. There was minimal discussion by the City Council.
Councilmember Gabler motioned to adopt Resolution 2021-57 modifying TIF
District 1-22 for parcel removals related to lot combinations. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
4. Regular Agenda:
A. Consideration to proceed with relocating the DMV to 118 W. 6t" Street and
authorizing staff to work with the Construction Manager to bid out proiect
specifications
Sarah Rathlisberger, Finance Director, provided an overview of the proposed
new DMV location at 118 W. 6t" Street. As part of the presentation, layouts of
the office space were shown, including the lobby area and the back-office space.
In addition, staff has met with the construction manager and vendors regarding
IT, security, and other needs required for the building and increased traffic. The
anticipated cost of the project is $567,962 and approximate completion date is
November 15, 2021.
City Council had general questions about lobby space and the number of
workstations.
Mayor Hilgart motioned for the City to proceed with relocating the DMV to 118
W. 6' Street and to authorize staff to work with Kraus Anderson to bid out the
project specifications. Councilmember Gabler seconded the motion. Motion
carried unanimously.
B. Consideration of approving a feasibility study for improvements on County Ditch
33 for a total amount of $25,970
Matt Leonard, Public Works Director/City Engineer, presented the history of the
public drainage system Wright County Ditch 33 which exists over a large area of
the City and the orderly annexation area. In 2019 Wright County agreed to
reclaim ownership of Ditch 33 and determined how costs should be distributed
per MN Statute. The ditch repair costs are significand and interjurisdictional
cooperation is important. Wright County, Monticello Township and the City have
been meeting regularly.
Mr. Leonard also noted that a new outlet to the Mississippi River was planned as
part of past developments, but never occurred. Because of the this, the current
areas of disrepair now pose a challenge for additional development. Future
development would likely increase flows into Ditch 33 and would require a
discharge permit.
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To better understand the costs to repair the ditch and the ability to accommodate
future growth, it was proposed that a feasibility study be completed.
The City Council discussed the item and questioned some detail. Mayor Hilgart
requested that Mr. Leonard address the flooding issue and the need to review the ditch.
Mr. Leonard noted that Wright County has had many requests from homeowners to fix
the problem because their properties or septic systems have flooded because of the
ditch. The cost to remedy is significant. Certain funding options, such as the CET grant or
grant programs were discussed.
Councilmember Davidson motioned to authorize a feasibility study for improvements
on County Ditch 33 for a total amount of $25,970. Councilmember Murdoff seconded
the motion. Motion carried unanimously.
5. Adjournment:
By consensus, the meeting was adjourned at 7:42 p.m.
Recorder: Jennifer Schreiber
6 am,I(K %(Vito
Approved:
Attest'
City Administrator
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