City Council Agenda Packet 04-23-2007
AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, April 23, 2007 - 7 p.m.
SPECIAL MEETING: CITY ADMINISTRATOR EV ALUATIONIBIOSOLIDS
FINANCIAL OPTIONS WORKSHOP - START TIME 5 P.M.
Mayor: Clint Herbst
Council Members: Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski
I. Call to Order and Pledge of Allegiance
2A Approve minutes of March 22, 2007 Special Council Meeting - Fiber Optics
2B. Approve minutes of the April 6, 2007 Special Council Meeting - Annexation
2C. Approve minutes of April 9, 2007 Special Council Meeting - Biosolids Workshop
2D. Approve minutes of April 9, 2007 Regular Council Meeting
3. Consideration of adding items to the agenda.
4. Citizen comments, petitions, requests and concerns.
4A. Presentation by Monticello-Big Lake Hospital
5. Consent Agenda:
A. Consideration of ratifying hires and departures MCC and liquor store.
B. Consideration of approving monthly renewal of pawn shop license for Walt's Pawn
Shop.
C. Consideration of approving annual liquor license renewals.
D. Consideration of reviewing information on sign mounted traffic counting devices and
approving purchase of either sign mounted device or traffic speed monitor, trailer and
LED display.
E. Consideration of approving advertising for Part-time Finance Clerk.
F. Consideration of approving a request for a charitable gambling license for the MS
Society, Mn Chapter 00562 at Monticello Liquor, 130 East Broadway.
G. Consideration of approving request for a charitable gambling license for the
Monticello Lions at Blue 360 Sports Bar, 1114 Cedar Street.
H. Consideration of a request to approve preliminary and final plat for Monticello
Business Center, a commercial subdivision in a B-4 District. Applicant: Wal-Mart
Real Estate Business Trust.
Agenda
Monticello City Council
April 23, 2007
Page 2
1. Consideration to approve a resolution authorizing conveyance of city property to the
HRA in and for the City of Monticello.
J. Consideration to adopt a resolution approving a Business Subsidy Agreement between
the Housing and Redevelopment Agreement in and for the City of Monticello and
WRE, LLC.
K. Consideration of approval of plans and specifications and authorize advertisement for
bids for the 2007 Street Reconstruction program, City Project No. 2007-01 C.
L. Consideration of accepting donation for Fire Department equipment from Wal-Mart
and Land of Lake Choirboys.
M. Consideration of approving a temporary liquor license for St. Henry's wine tasting
event on June 15, 2007.
N. Consideration of request for authorization to obtain appraisals for Chadwick/Spike
properties.
O. REMOVED FROM AGENDA
P. Consideration of establishing petty cash fund and fund balance for MCC for ballfield
conceSSlOns.
6. Consideration of items removed from the consent agenda for discussion.
7. Public Hearing _ Consideration of adopting proposed assessment roll for delinquent utility
bills and certification of assessment roll to County Auditor.
8. Public Hearing _ Consideration to approve a resolution adopting of the modification to the
Redevelopment Plan for Central Monticello Redevelopment Project No. 1 and the
establishment ofTIF District No. 1-38 therein and the adoption of the TlF Plan therefore.
Applicant: WRE, LLC dba Walker In-Store.
9. Review of financing options for biosolids project. (See information from workshop)
10. Consideration of action relating to bids received for the biosolids project.
11. Consideration of approving an amendment to the Monticello Zoning Ordinance Chapter 3-5[ f]
as related to the exterior storage of vehicles in rear yards in residential districts. Applicant:
City of Monticello.
12. Consideration of establishment of an overlay district applied to properties along River Street
and an amendment to the Monticello Zoning Ordinance Section 3-3[ f] regulating front yard
setback averaging. Applicant: City of Monticello.
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Agenda
Monticello City Council
April 23, 2007
Page 3
13. Consideration of cost sharing for overlay of 85th Street - All information will be provided
Monday night.
14. Review of bids for Water Tower Painting and consideration of award of bids, City Project
No.2007-05C.
15. Review of Proposals for Public Works Needs and New Facility Study.
16. Consideration of appointing representatives to Monticello/Big Lake (s) Joint Planning
Committee and Refrain from Submitting Annexation Request.
17. Approve payment of bills for April.
18. Adjourn.
Council Minutes: 4/6/07
MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Friday, April 6, 2007 -1:00 p.m.
Members Present:
Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski.
Members Absent:
Clint Herbst
Others Present:
Chris Hood, legal counsel; Bret Weiss and Steve Ische from WSB &
Associates, Inc.; Bruce Westby, City Engineer and Jeff O'Neill, City
Administrator.
1. Call to Order.
Acting Mayor Brian Stumpf called the special meeting to order at I :00 p.m. Introduction of
staff and Council were made. Acting Mayor Stumpf then turned the meeting over to City
Administrator, Jeff O'Neill.
2. Discussion of proposed annexation a!!:reement between Hi!!: Lake Township and the City
of Hi!!: Lake and discussion of options for the City of Monticello to preserve influence in
the development on the south side of the river.
Wayne Mayer stated that in talking to his contacts in the City of Big Lake, they were all
aware of the special meeting that the City of Monticello was conducting relating to the
proposed annexation between the City of Big Lake and Big Lake Township and they were
concerned about the City of Monticello moving ahead with action on this matter.
Jeff O'Neill briefly summarized the history of the proposed annexation noting that for several
years Doug Erhammer and his development group have been looking to develop a 26 acre site
in the area of the River Inn. The proposed development which includes the Calpas property is
proposed for housing units and 8 commercial sites.
In discussions with Big Lake, the response of Clint Herbst and former Councilmember, Glen
Posusta was that development should not occur in this area for some period of time and that
the City did not want to leap into annexation. Jeff O'Neill noted that the response did not
necessarily reflect the opinions of the full Council. Recently a conditional use permit was
granted for outside storage for a pipeline supplier, which prompted Clint Herbst to say the
City may need to step in to keep that kind of development from occurring. The City wants a
"go slow" approach to development. More recently discussions of an annexation proposal
between the City of Big Lake and Big Township came up which raised concerns about
development..
Jeff O'Neill submitted a drawing of the St. Cloud area which had a similar layout to
Monticello with the river. He noted that it required major changes to the downtown area of
St. Cloud to accommodate the traffic. At this time the City of Monticello has no plans in
place to accommodate this kind of growth if the annexation takes place. Wayne Mayer said
regardless of who develops this area, the burden would fall on the City of Monticello for the
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roads. Jeff O'Neill stated the City of Big Lake felt that once transportation issues for the City
of Big Lake were resolved then development should be allowed for this area.
Bret Weiss didn't know how the proposed annexation would impact traffic since it is not
known what is developing. He emphasized the City of Monticello is not taking land to
develop it but taking land so that it can be developed at the appropriate time. This is not a
land grab but a defensive mechanism. Chris Hood commented that the City is involved in a
legal process. The orderly annexation allows certain things to happen. Once the annexation
is approve, property, if requested by the owner, can be annexed within 30 days. To preserve
the City of Monticello's legal rights to have a say in the planning for this area would require
action such as filing a notice of intent. Ultimately the goal of the City of Monticello would
be to enter into an agreement with the City of Big Lake and Big Lake Township on the long
term development pattern. Big Lake wants to move forward with annexation and
development. He felt development could be some time off because the City of Big Lake is
looking at bringing infrastructure into this area. However, providing service will be an
impetus for development. Once annexed by Big Lake, Monticello's boundaries are locked in.
Chris Hood asked what the Council thought the City should look like in 20 years or so. The
legal process of annexation by the City of Big Lake is forcing the City to go forward with a
legal process that would slow the annexation and development process down. This legal
process could extend for 12-14 months. This would keep Big Lake from proceeding with
annexation and give time for planning to be done before development could occur. The City
of Monticello would lose its legal rights if Big Lake moves forward with filing their orderly
annexation. The State of Minnesota must approve the orderly annexation within 30 days. In
filing a contested case, Monticello must give the township 30 days notice. Big Lake could be
done with their annexation before the City could give proper notice to the township. To
preserve the City's legal rights, the City would have to act today. Chris Hood felt unless the
City maintains its bargaining strength the City has nothing to bring to the table to influence
the development in the annexation area.
There are three options. 1) Do nothing. Big Lake would move forward with their plan for
annexation and establish land use for the annexed area. 2) Send Big Lake a letter telling them
of the City of Monticello' s concern and asking them not to move forward with the annexation
agreement. There is no guarantee the City of Big Lake would comply with the City's request.
If the annexation goes forward the City has no influence in the area. 3) The City of
Monticello files an annexation petition with the state. The City files Notice of Intent to
Annex and that happens before Big Lake's orderly annexation agreement takes place.
Ultimately some kind of action has to be taken by the City of Monticello today. Chris Hood
believes the area will develop but the question is under what entity's jurisdiction. He felt the
area immediately across the river would develop within 2-5 years. A decision as far as
Council action has to be made today. He indicated that the City of Big Lake did not include
Monticello in any discussions relating to this area. The City has to comply with the legal
procedures in order to preserve their rights. Chris Hood added that the City could always pull
the contested case annexation resolution at a later date. Action would give Monticello
bargaining power with the City of Big Lake, Big Lake Township and the developer.
Wayne Mayer agreed with Brian Stumpfs comment that Monticello's history with annexation
has not been rosy but Wayne Mayer felt across the river Monticello is dealing with a very
different situation. Brian Stumpf felt it was a matter of perception. It will appear that
Monticello is trying to grab the land rather than using the annexation as a method to force the
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other communities to the table to resolve planning issues. Bret Weiss said this is not a hostile
annexation but a method to get items discussed. Chris Hood felt there needs to be a global
planning on what is happening in the area. Without taking action to preserves the City's
rights now the City has no leverage for future negotiations. Chris Hood suggested once the
notice is signed the City should contact Big Lake to let them know that Monticello initiated
the annexation petition to slow the development process down. The law is the law and this
is how the City must proceed. Chris Hood said it is basically the same process as the City
followed with Monticello Township in that the State will open the hearing and set up a
mediation process. If the issues cannot be settled in mediation, Monticello would have to
decide whether they would continue to pursue the contested case.
Wayne Mayer asked about the time line once the petition is filed. Once the petition is filed
the State has 30-60 days to set up a hearing. Wayne Mayer asked how long mediation could
go on. Chris Hood said 12 months.
Bret Weiss said WSB & Associates did a study some time ago about extending utilities across
the river. Erhammer had asked Bret Weiss to update the costs contained in the study. It was
felt that Monticello could get services to this area sooner than the City of Big Lake. Brian
Stumpf noted the offset to the cost of extending utilities would be the tax valuation when
property develops. Brian Stumpf asked if Monticello will be responsible for traffic caused by
the Highway 10 by-pass. Wayne Mayer said the City has to decide whether to take a
proactive stance on this. The City of Monticello needs to have a vision. Bret Weiss felt the
circumstances were different now than when Glen Posusta and Clint Herbst had discussions
with the City of Big Lake.
Bret Weiss reviewed the boundary options. Option A- The by-pass will be the separation
between the area. They tried to stay out of the residential area. Option D - The difference
between Option A and D is that D goes down to the river and takes in the residential property.
Option B _ Leaves the residential property out. Option C - This option involves the least
amount of land area and covers the area of development between County Road 11 and TH 25
as commercial development. Option C is smaller and is more protectionist. This area is
approximately 1000 acres as opposed to 1800 acres under other options.
Chris Hood noted that the area in option C is the area that could most clearly be defined as
urban or suburban in nature. Wayne Mayer asked if taking a larger area would invoke the ire
of the City of Big Lake and Big Lake Township and bring them to the table sooner. Chris
Hood felt 1000 acres would be a good sized annexation. Wayne Mayer asked if the area of
Option #C would be sufficient to cover the cost of developing the infrastructure to serve the
area. Bret Weiss said, based on $l.OO/sq ft cost that the City used for the interchange, it
should
There was some discussion on the area designated as the preserve and whether that should be
eliminated from the legal description for the annexation resolution. Brian Stumpf did not feel
he was ready to continue with the legal process. He expressed his concern about changes
other Councilmembers had made to the approved annexation agreement with Monticello
Township. Brian Stumpf also had concerns about a joint planning board and whether that
would be an effective means of establishing land use for the area. Chris Hood stated that
ultimately the City is trying to get an agreement with the City of Big Lake on the phasing of
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development. The City of Monticello can always withdraw their petition. Bret Weiss stated
that people driving through this area do not want it to be worse in the future than what it is
now. Wayne Mayer said if Big Lake does a plan which affects travel on the Monticello side
of the river then that becomes the responsibility ofthe City of Monticello. Susie Wojchouski
asked if the City knows that these issues have not been addressed by the City of Big Lake and
Big Lake Township.
Bret Weiss said there are very few cities that can stand up to developers. Cities cannot stand
firm in telling developers the issues must be resolved before development takes place. Brian
Stumpf didn't like the fact that a decision carrying major impact had to be made on such short
notice. Brian Stumpf asked for comments from others on the Council.
Tom Perrault asked who had control over County Road 11, 50 and TH 25. Bret Weiss stated
that basically the County and MnDOT only control access to the road not traffic volumes.
MnDOT does not have funds to correct matters because of traffic volumes. MnDOT will
maintain but not expand the roadway because of increased use. Expansion would have to be
done by the community. Tom Perrault also asked if it is cheaper for Monticello to supply
services than Big Lake why hasn't the developer come to the City of Monticello. Jeff
O'Neill said initially the City was not interested in providing services but this was before they
studied the impact of traffic. Tom Perrault asked how much land would have to be
developed to pay for services. It was thought it would cost $500,000 to $750,000 to provide
utilities. Bret Weiss said the City would have to develop the land if annexed but could control
when development takes place. Bret Weiss said the City has to protect the City's investment
in the City's facilities. Bret Weiss said officials may have to take some grief in order to take
steps for better planning. The Council by filing an annexation petition is acting in a defense
mode for the City. Brian Stumpf said he does not want to go down that road. Chris Hood
stated that the City does not have the same opportunity tomorrow that is has today so if they
are to move forward it must happen today. Chris Hood stated he wanted to be very clear on
the ramifications for the City without the annexation. He felt the City only had bargaining
strength by filing the annexation petition. The annexation resolution would not be filed with
the state until May 7, 2007. The notice of intent and the resolution would need to be
approved today. Before the City can file the resolution of annexation you have to send notice
of intent to the township by certified mail. The resolution would be held for thirty days and
filed on May 7,2007. The resolution of annexation can be withdrawn at any time.
Susie W ojchouski asked about the 40 acres that was proposed and why that was not the area
proposed for annexation by Monticello's annexation petition. Chris Hood said it was in part
strategic planning. If the City asks for more the City can then give something back as a
concession. The other concern would be that all the area around the 40 acres would be
annexed which would effectively eliminate Monticello's input for planning for the area.
Susie Wojchouski asked if some thing could be put in the letter of intent that would explain
the City's rationale for their action. Chris Hood suggested that the City file the notice of
intent as is and have the City Administrator contact the City of Big Lake and explain the
rationale for the action. Bret Weiss suggested that part of the motion include contacting the
City of Big Lake and asking for meeting immediately to discuss city action. Chris Hood
agreed that could be part of the motion. Tom Perrault wished they had more knowledge of
the content of discussions between Clint Herbst, Glen Posusta and the representatives from
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Big Lake. Wayne Mayer felt it was unfortunate that the Council was placed in this position
but he felt filing the notice of intent needed to be done as a defensive maneuver so that
Monticello could make Big Lake understand the City's concerns and why Monticello felt this
action had to be taken. Hopefully at some point the annexation petition could be pulled. He
hoped that this would happen at a quicker pace than the process the City endured with
Monticello Township.
WAYNE MAYER MOVED TO PROCEED WITH ADOPTING THE RESOLUTION OF
ANNEXATION AND FILING THE NOTICE OF INTENT TO ANNEX; TO HAVE LEGAL
COUNSEL PRESENT AT THE COUNCIL MEETING ON APRIL 9, 2007 TO EXPLAIN
THE BASIS FOR THE CITY'S ACTION AND CONTACT THE CITY OF BIG LAKE BY
A FOLLOW UP LETTER AND PHONE CALL INVITING THEM TO THE APRIL 9, 2007
MEETING TO HEAR THE CITY'S POSITION WHICH IS THAT NOTICE OF INTENT
TO ANNEX IS A DEFENSIVE POSITION FOR THE CITY; AND THE LEGAL
DESCRIPTION TO BE USED IN THE NOTICE OF INTENT IS THE AMENDED OPTION
C IF IT IS VERIFIED THAT THE AREA IN QUESTION IS THE PRESERVE. SUSIE
WOJCHOUSKI SECONDED THE MOTION WITH A QUESTION. THE QUESTION
WAS WHETHER THE LANGUAGE RELATING TO THIS BEING A DEFENSIVE
ACTION BY THE CITY COULD BE INCORPORATED INTO THE RESOLUTION.
CHRIS HOOD RESPONDED THAT IT SHOULD BE IN THE LEITER TO THE CITY OF
BIG LAKE NOT IN THE RESOLUTION OR NOTICE OF INTENT. CHRIS HOOD
STATED THE RESOLUTION AND NTOICE OF INTENT ARE LEGAL DOCUMENTS
AND THE CITY MUST STAY WITHIN THE CONFINES OF THE DOCUMENTS. THE
RATIONALE FOR THE CITY'S ACTION SHOULD BE MADE OUTSIDE THESE
LEGAL DOCUMENTS. UPON VOTE BEING TAKEN MOTION CARRIED 3-1 WITH
BRIAN STUMPF VOTING IN OPPOSITION.
SUSIE WOJCHOUSKI MOVED TO DRAFT A LEITER TO REQUEST A MEETING OF
THE CITY OF MONTICELLO, THE CITY OF BIG LAKE AND BIG LAKE TOWNSHIP
WITHIN TEN DAYS OR WITHIN A DATE TO BE MUTUALLY DETERMINED BY
THE ENTITIES. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
3. Adiourn.
SUSIE WOJCHOUSKI MOVED TO ADJOURN THE SPECIAL MEETING AT 2:20 P.M.
WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
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Special Council Meeting Minutes: 3/22/07
MINUTES
SPECIAL COUNCIL MEETING -MONTICELLO BROADBAND WORKSHOP
March 22, 2007- 5 p.m.
Members Present:
Mayor Clint Herbst, Councilmembers Brian Stumpf, Wayne Mayer, Tom
Perrault and Susie Wojchouski.
Members Absent:
None
The Broadband Workshop was opened by City Administrator Jeff O'Neill at 5 pm. He
introduced Milda Hedblom of Dain International, consultant to the City for the Fiber to the
Premise project. Milda Hedblom outlined the purpose of the workshop which was to update
the City Council on the progress of the project and steps to proceed. She noted the guidelines for
the workshop which will include a presentation by representatives from Bristol Virginia Utilities
(BVU), followed by a question and answer period limited to council members, and, lastly,
updates from the Task Force. Milda Hedblom introduced Doug Dawson from CCO, Inc who
performed the feasibility study and is providing some additional consulting services. Doug
Dawson explained his role in the project and introduced the representatives from Bristol VA.
Council members introduced themselves.
Wes Rosenbalm, President and CEO ofBVU led the presentation from his group with a
powerpoint show. He explained the history ofBVU and OptiNet, which is the
telecommunications service division ofBVU. Some ofthe major reasons that BVU undertook
their fiber to the premise project were to provide local service for telecommunications, to
provide service in those areas that did not have access to triple play services and economic
development in their community and area of the state.
Wes Rosenbalm noted some important considerations in undertaking a project of this type:
. Run it like a business (take the politics out)
. Qualified employees (be willing to pay what it takes)
. All in - no partial commitment
. Be prepared for incumbents to take action against you (lawsuits in their case)
Bristol's efforts eventually include outreach to other communities, which helped them to thrive.
Be ready to expand beyond your city limits. Bristol was recognized with the 2004 Scattergood
Award; this was national recognition from the Power industry for telecommunications success.
(This award normally recognizes successes in power utilities, so this was indeed an honor.)
Wes Rosenbalm explained slides which showed levels of service for internet, phone and cable
TV as well as statistics for single, double and triple play customers. Within 4 years, they
attracted 50% of the available customer base in Bristol. To date, they have signed 65% of the
customer base.
Wes Rosenbalm talked about some of the key factors that drove their success:
. "Branding" - name recognition of your business (BVU OptiNet)
. Dynamic marketing (using local faces)
. Consistent pricing
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Special Council Meeting Minutes: 3/22/07
. LOCAL service - this has continued to drive their success
Milda Hedblom then asked each of the representatives from Bristol to offer some brief
comments. Jim Rector, Chairman of the Board for BVU and Bristol council member, noted that
he favored the fiber to the premise project for economic development purposes, expanded
services for citizens, and educational opportunity in their local schools. He noted that dealing
with the incumbents was a struggle.
Mayor Farnham Jarrard looked at the fiber to the premise project as a way to bring life back to
southwest Virginia and help them compete economically in the State.
Stacey Bright, Executive Vice President and CFO, talked about the financial success of OptiNet,
the telecommunications division. The revenue from their telecommunications services pays for
the bonds, the operating costs and provides extra revenue that the City can designate for other
uses. They also maintain a fund that will help with future maintenance and replacement costs.
Jeff O'Neill asked for comments on similarities and differences between Bristol V A and
Monticello. Doug Dawson commented on the initial survey done as part of the feasibility study
and noted the extremely satisfactory response rate in that survey and follow-up calls that were
made later in 2006. Doug Dawson also noted that Monticello is a "richer" community than
Bristol; people earn more and have more to spend. Monticello has a higher phone rate - in fact
one of the highest in the nation. Monticello has growth; Bristol was stagnant and land-locked.
Monticello has more commuters.
Brian Stumpf asked Bristol to comment on what we (Monticello) needs to be aware ofto make
this proj ect work.
I) Think out ofthe box; be creative
2) Hire expensive because you need good people to operate the system
3) Branding - really need to ramp this up to make it work
4) Be aware of incumbents (door-to-door, courts, marketing)
5) Large national companies that want to stall the project will hire lobbyists, go to your state
capitol, do whatever it takes to keep it from going forward
6) SERVICE is the most important thing that affects your bottom line
7) Look at how you set up your enterprise - keep it independent from politics
Bristol reps emphasized the importance of service many times. They have a local sales office
staffed with local people. They maintain 2 separate call in lines: one for sales and one for
service. Their service line averages about I Y, minute wait time, which is very short time for the
industry.
They talked about turnover, also referred to as "chum" rate. Since the inception of
telecommunications service, approximately 20 people have dropped. Some of this was caused
by shut off for non-payment. Otherwise their drop rate is about I %, which is extremely low.
They do have financial criteria that must be met, otherwise customers are charged a deposit to
start up service.
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Special Council Meeting Minutes: 3/22/07
They also discussed programming for cable TV. They recommended thinking ahead about the
standards you want in your community. Don't compromise those standards. Be sure you offer at
least what the competition does. Listen to your customers. By offering a special channel,
desired by the local citizens but not offered by the competition, they won over some customers.
Susie Wojchouski asked why the chose fiber to the premise? They didn't want to wait for the
incumbents, encourage economic development, and wanted to get ahead of the curve.
Mayor Jarrard said he had confidence in the people leading the City and the evidence in the
feasibility study. He recommended doing your homework, then make a decision and stick with
it. Jim Rector noted that it may be worth soliciting federal and state legislators and keeping them
in the know about your project. They can be a great support when the going gets tough. Wes
Rosenbalm explained that their project started in February of 2001 with market surveys and a
feasibility study before making an educated "leap of faith." Stacey Bright commented that you
give choice to your citizens by offering local options.
Following the presentation by Bristol VA representatives, members of Monticello Fiber Optic
Task Force, city staff and consultants provided updates on the status of the Monticello Fiber to
the Premise project. Lynne Dahl-Fleming provided an update on communications. Brenda
Krueger from Springsted spoke on financing plans and upcoming actions to take place. Doug
Dawson from CCG summarized the findings on the draft pre-engineering study. Milda Hedblom
of Dain International spoke on voice and video options, legal issues and establishing an
enterprise for the business of telecommunications services.
Recording Secretary
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Special Council Meeting Minutes: 4/9/07
MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday, April 9, 2007 - 5 p.m.
Members Present:
Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie
Wojchouski.
Members Absent:
None
Others Present:
Bob Brown and Paul Saffert from Bolton & Menk; Chuck Keyes from PSG;
Rick Gilbertson from Pro Ag Crop Consultants, Bret Weiss from WSB &
Associates and Mark Ruff from Ehlers & Associates.
1. Call to Order.
Mayor Herbst called the meeting to order at 5 p.m. The purpose of the workshop was to
discuss the biosolids project.
Bob Brown from Bolton & Menk provided the history ofthe project starting from March 2005
when the Council directed staff to study the biosolids process through the bid opening on
February 28, 2007. Bob Brown and Paul Saffert discussed the various processes that were
looked at and the reasons the heat drying method was selected. The Biosolids Committee also
looked at long term expansion needs. John Simola indicated that at the present time there is not
sufficient area on the site for Class B biosolid storage. The City needs to get additional storage
space.
Clint Herbst asked if the next SBR (sequence batch reactor) tank could be built to the east.
John Simola stated that if additional land was obtained to the east of the present site they could
expand to another row of SBR's (two additional tanks). John Simola reviewed the existing
equipment on site.
In bidding the project the City looked at two suppliers for drying equipment Komline Sanderson
and Kruger. The City of Buffalo added a Kruger drying process that included an incinerator at
the end of the drying process. The material is burned and the heat generated from burning is
recovered and used to offset the operating cost. Buffalo is building only for their capacity with
little or no capability to treat waste for anyone else. Big Lake is also looking at biosolids
treatment but is at least six months away from design and bidding. With their system Big Lake
may have some excess capacity in the early years of operation. The possibility of having some
kind of joint powers agreement or mutual aid agreement was discussed. John Simola felt Big
Lake would most likely be the community the City would work with.
Six bids were received on the biosolids project. There was $1,000,000 difference in O&M
(operating and maintenance) costs between the Komline Sanderson and the Kruger systems
with Komline Sanderson being cheaper. The engineer was recommending the low bid for the
Komline Sanderson drying process at a price of $8,900,000. Wayne Mayer asked John Simola
which drying option he was more comfortable with. John Simola felt the Komline Sanderson
equipment was a better system and it has been used in the United States. The Kruger system
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Special Council Meeting Minutes: 4/9/07
has not received EP A approval. Buffalo was looking at the long term cost of energy and for
that reason went with incineration. Tom Perrault felt the Komline Sanderson was proven
technology and added he was not in favor of incineration of the biosolids.
Wayne Mayer asked ifboth systems produced a Class A product that could be bagged and sold.
Chuck Keyes also felt the Komline Sanderson system was better. The system footprint was
smaller but they could process 50% more biosolids in the same time so operating costs would
be less. Chuck Keyes noted the City has been working with a representative from the PCA
who indicated that the PCA will give a letter on the Komline Sanderson equipment but not on
the Kruger.
The Council and staffthen looked at the revised housing and population projections. Originally
it was estimated to add 350 housing units a year. That figure has been revised downward to 250
units. Staff also discussed the permitting process. Staff felt that since the City was not making
an expansion to their liquid processing portion of the site the PCA would issue a new permit.
Within 5 years when the permit expires the City would have to meet the full standards for
phosphorus limits of effluent to the river. The City's limit is presently 3+ and their future limit
would be 1 or less. It was stated that this biosolids project will incorporate the capability of
doing something with handling phosphorus in the future when the new standards are in effect.
The loading from Sunny Fresh Foods and its impact on the City's wastewater system was also
discussed. The City has an agreement with Sunny Fresh that would allow them a maximum of
4,500 pounds per day. There are peaks in the flows but generally they are contributing less than
the permitted amount. Chuck Keyes indicated that Sunny Fresh contributes about 50% of the
nitrogen load to the wastewater treatment plant about only about 10% of the flow. The flow
from Sunny Fresh is a significant reason why the City is running out of space at the farm for
land application ofbiosolids. Susie Wojchouski asked about Sunny Fresh's commitment to
stay in the City. John Simola and Chuck Keyes have been meeting with Sunny Fresh to work
out terms of an agreement. Under their agreement Sunny Fresh agrees to pay for expansion
needs to get them to 4,500 pounds. Sunny Fresh is paying through a special assessment Y, the
cost ofthe gravity thickener belt and they also agreed to pay Y2 the cost of the sludge storage
tank. They would also being paying for a portion of the cost of the SBR tank. The City asked
if they could buy back to 3,000 permit level. The City is still negotiating the agreement limits.
It was felt that any cost beyond the $500,000 already committed to by Sunny Fresh would have
to be negotiated.
There was discussion on having Sunny Fresh pick up additional costs for the capacity they use.
How to determine what those additional costs should be was discussed. Bob Brown said the
City would have to look at number of components such as BOD (biological oxygen demand),
biosolids and flows to name a few. John Simola felt Sunny Fresh was paying a fair share of the
current operating cost but would need to pick up more of the cost for any new treatment.
Mark Ruff, the City's financial consultant stated that if tax exempt bonds are issued there
shouldn't be the perception that the expansion is being done for one industry.
Bob Brown said the Komline Sanderson system could be downsized based on the revised
population projections. This would result in a cost savings of $ 71,500 but would greatly reduce
the flexibility of the system. The downsized version ofthe Komline Sanderson system would
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need to operate 83 hours a week compared to 54 hours for the standard size Komline Sanderson
system. In addition, downsizing the system would require some redesign work and resubmittal
of plans and specifications to the MPCA. With changes in material prices taking place it would
be difficult to estimate how much, if any cost savings would be realized.
The three possible actions to take regarding the bids were discussed. The project could be
awarded as bid. Bob Brown noted that the bid amounts were good. The City had checked
references for the general contractor and reports were satisfactory. For these reasons and others
the Bob Brown felt the bid could be awarded without risk to the city but he added that the
Council may have other reasons for rejecting the bids. If the bid is awarded on April 23, 2007,
construction would begin in May 2007 and be completed by January 2009.
The second option would be to reject the bids received and rebid the project. With this option
Bob Brown cautioned that both suppliers may not bid again. If one supplier does not bid, the
other supplier may come in with a higher bid. If the project is rebid, the contract could be
awarded June 25,2007 with construction to start in August 2007 and completed in May 2009.
The third option would to be reject the bids and delay the project for 1-3 years. There would
still be short term equipment improvements such as mixers for the sludge. Delaying the project
would likely result in an increase in operating costs as well as construction costs. The City has
approval of the Komline Sanderson system and biosolids treatment is covered in the City's
permit from the MPCA.
Bob Brown reviewed cost comparisons with the three options. Option #1, Award the Bid
would have a capital cost of$8,900,000. Option #2 Rejecting the bids and rebidding would
have cost of $9,325,000. Option #3 Rejecting the bids and delaying the project would have an
estimated cost of $11 ,000,000.
Clint Herbst felt the main concern about proceeding with the project at this time is with the
dropoff of in housing units. The question is whether the City would save money by holding
off on this project or whether, because of increase in material costs, it would cost theCity more
to delay this project. It was also suggested by delaying the project, there may be some
improvements in the technology. Bob Brown stated that drying biosolids is a tried and true
process. Komline Sanderson has 20+ units operating in the United States. Bob Brown stated
the drying process has not changed much but improvements to the efficiency of the system have
occurred.
Rick Gilbertson, from Pro Ag Crop Consultants reported on the application ofbiosolids on the
farm. The farm uses a corn/soybean rotation. Biosolids are applied to y, of the land area each
year. The yield on the com is 190 bushels/acre with the biosolids providing the fertilizer. The
yield for soybeans is about 50 bushels/acre. The biosolids has to be incorporated into the soil,
that is surface applied and disked in. The way the biosolids application is permitted you need
to go with annual crops rather than a perennial crop such as alfalfa. Rick Gilbertson explained
the procedures and answered questions about the feasibility of planting other crops. It was also
noted that regulation on the application rates will change from 180 pounds to 140 pounds.
With Class B biosolids the full acreage of the farm cannot be utilized since there must be a
buffer area from wells. Class A sludge would not have this restriction.
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The Council needs to take some action on the bids at their April 23, 2007 meeting. A second
workshop on financial aspects of the biosolids project will be held prior to the regular meeting
on April 23m. John Simola will meet with Sunny Fresh to discuss the existing agreement and
possibility of picking up additional costs relating to treatment.
The workshop adjourned at 6:45 p.m.
Recording Secretary
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Council Minutes: 4/9/07
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, April 9, 2007 -7 p.m.
Members Present:
Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie
Wojchouski
Members Absent:
None
1. Call to Order and Pledl!e of Allel!iance
Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The
pledge of Allegiance was said.
2A. Approve minutes of March 12. 2007 Special Council Meetinl! - Public Works Needs
2B. A rove minutes of March 22 2007 S eclal Council Meetin - Fiber Optics.
SUSIE WOJCHOUSKI MOVED TO TABLE CONSIDERATION OF ACTION ON THE
MINUTES OF THE MARCH 12,2007 SPECIAL COUNCIL MEETING AND THE
MARCH 22, 2007 SPECIAL COUNCIL MEETING. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
2C. Approve minutes of March 26. 2007 Rel!:ular Council Meetinl!.
Wayne Mayer noted that on Page 4 and Page 9 in establishing the special meeting date, he
had suggested April 3, 2007 not April 2, 2007 since he was not available on April 2, 2007.
Tom Perrault stated that special meeting for the Finance Director interview had been set for
April 2, 2007.
TOM PERRAULT MOVED TO APPROVE THE MINUTES OF THE MARCH 26, 2007
REGULAR COUNCIL MEETING WITH THE CORRECTIONS NOTED. SUSIE
WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED WITH CLINT
HERBST ABSTAINING.
2D.
Tom Perrault noted grammatical corrections on Page 4 and Page 5.
TOM PERRAULT MOVED TO APPROVE THE MINUTES OF THE APRIL 2, 2007
SPECIAL COUNCIL MEETING. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED WITH CLINT HERBST AND WAYNE MAYER ABSTAINING.
3. Consideration of addinl! items to the al!enda.
Dog complaints and enforcement of the recently adopted blight/nuisance ordinance were
added to the agenda. Clint Herbst stated that because of recent annexation action there would
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be an explanation ofthe City's action and an opportunity for comment following the citizen
comments portion of the agenda.
4. Citizen comments. oetitions. requests and concerns.
Brad Fyle, 501 3rd Street West commented that the enforcement of the blight/nuisance
ordinance is extreme. He received a notice for some pallets and some paver bricks. He did
not feel this material constituted a blight and expressed his belief that city staff is taking
enforcement of the ordinance too far.
Randy Ruff, 611 Elm Street also spoke on blight enforcement. He indicated that he too had
received a blight notice. He came before the Council to ask for more time to get the material
removed. He stated they are in the process of getting vehicles and other items cleaned up
but additional time is needed to complete the clean up.
4A. Ex lanation of Annexation Action taken b the Ci
City Administrator leffO'Neill updated those present on action taken by the Council on
April 6, 2007 relating to the proposed annexation between the City of Big Lake and Big Lake
Township. At that meeting the City adopted an aunexation resolution and approved filing a
Notice of Intent with Big Lake Township. The City of Big Lake and Big Lake Township
have been working on a proposed annexation including extension of utilities to serve the
proposed development area. The City of Monticello is concerned about what the proposed
development would do to traffic volumes on TH 25. Traffic was an issue that was identified
in the City's Comprehensive Plan Update meetings. With the proposed land use changing
from agricultural to commercial the traffic volumes will increase. Jeff O'Neill felt
development will take place there eventually but the question is when is the appropriate time
for development. There have been some discussions between the entities involved and the
general consensus is that the traffic issue is a serious concern that needs to be addressed.
By allowing the annexation between the City of Big Lake and Big Lake Township to take
place without filing the aunexation resolution, the City of Monticello would lose its right to
influence planning for the area. The City Council elected to move forward on the contested
case annexation in order to get a cooperative effort going on planning development of the
area. The Council directed staff to contact the City of Big Lake and Big Lake Township and
invite them to attend this meeting.
Chris Hood, legal counsel for the City spoke to the action of the City Council regarding the
annexation. He stated when the City of Big Lake and Big Lake Township moved forward
with aunexation it initiated action under Statutes 4.14 which triggers certain events. The state
is limited to merely commenting and reviewing an annexation petition. Since Monticello is
affected by development across the river both in transportation issues and economic issues,
not retaining the City's legal rights could have a costly impact for the City's taxpayers. The
legal perspective is that the City wants to slow down the development process and be a
partner in dialogues on the long term impact of development across the river. The City felt
that long term planning discussions need to take place.
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Chris Hood explained under annexation law, the first step is to file a Notice ofIntent to
Annex. The annexation resolution adopted by the Council can be filed with the State as early
as May 7, 2007 but the City does not need to file it. The resolution was used as a means to
get discussion started with the City of Big Lake and Big Lake Township and work out some
kind of agreement.
The Council action of April 6th was to protect the rights of the City of Monticello. To
preserve those rights the City had to move forward and adopt the annexation resolution and
the Notice ofIntent to Annex.
Clint Herbst talked about traffic and safety issues resulting from the increased traffic volumes.
Clint Herbst stated the law is the law and the City has to go forward under the parameters of
the law. Brian Stumpf stated that it comes down to perception. People will see this as a land
grab by the City but there were constraints and deadlines under the annexation law that the
City had to meet.
James Sanford, Chair of Big Lake Township, spoke stating he had received the City's Notice
of Intent and he understood the legal aspect of their action but he did not like the tactics. He
stated that the bridge runs both ways taking traffic into Big Lake Township as well as
Monticello. Big Lake Township did not try to place restrictions on development on the
Monticello side of the river. He stated they are just doing the planning and nobody has
submitted a petition yet. He asked whether this was a unanimous decision of the Council and
what triggered the action.
Wayne Mayer said the legal aspects of annexation law prompted the Council action. He
stated he believed the City of Big Lake and Big Lake Township would have acted in the same
manner. Wayne Mayer stated the City would have liked more time to discuss the matter but
the time constraints in the law didn't allow the City that opportunity. He added the City made
every effort to contract the two entities as soon as possible. Wayne Mayer said what the City
of Monticello did was defensive only and was done in order to protect Monticello residents.
He hoped the Notice of Intent would be replaced by a three party agreement to resolve the
development issues.
Jim Sanford felt the property owners in the petitioned area should be involved in the
discussions. He said he could understand an annexation resolution covering the area of 53
acres that was petitioned for but he didn't think it should include more land area than that.
Wayne Mayer said the City's concern was the development of open agriculture land. The
City's annexation resolution contained only a few residential properties and that was not the
focus of the City. He emphasized the resolution was a defensive posture by the City.
James Sanford asked about the City serving the area with utilities. Wayne Mayer responded
that it is not the City's intent to provide service to the area but only to generate discussion on
planning issues. James Sanford didn't feel Monticello's action was the appropriate way to
act.
Larry Alford, Big Lake Township Board stated the town board has not had a meeting yet to
discuss the City's action. He stated the City of Monticello has taken a hostile annexation
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approach. The township now has to go to their legal staff to find out how to work with the
City's action.
Clint Herbst addressed this issue stating Monticello did not know the intent of the City of Big
Lake and Big Lake Township and the time frame of their annexation. With an annexation
agreement in place Big Lake and Big Lake Township could move forward quickly.
Monticello felt it had to act so that discussions could take place with Monticello being
involved on an equal footing with Big Lake. There was nothing malicious in the City's
action. The City was only trying to preserve their bargaining strength. Without adopt the
resolution the City would have no option to participate in meaningful discussion. The
primary reason for the action was to follow what the law requires in order to protect the
interests ofthe City of Monticello. Clint Herbst said he understood how the township felt but
he felt it was important that this be discussed by all parties and a solution found. Clint Herbst
believes the communities like Big Lake, Becker and Monticello suffer development pains
because of their geographic locations.
Ewalt Peterson, County Commissioner and former town board member stated that this issue
was discussed with Jeff O'Neill and Clint Herbst in July so Monticello was aware of it for
some time. He stated that Sherburne County is about to complete a 20 year transportation
plan for Sherburne County. He reported that County Road 11 is running nearly at the capacity
the road was built to handle and that the intersection of County Road 11 and Highway 10 is a
particular headache. Once the county adopts the 20 year plan, County Road 11 will be on the
top of their priority list. It is proposed that County Road 11 will be a four lane roadway with
an interchange at Highway 10. For 2008 MnDOT is proposing a double left turn lane onto
Highway 10 but as usual the State has indicated there is no funding for these improvements.
Mr. Peterson stated that financing is an issue and the county has to find funding for the
proposed improvements. He mentioned other roads proposed for improvements including the
old airport road. County Road 14 is also an issue and he believes this will be changed
significantly but what the changes will be have not been finalized. Ewalt Peterson said the
issue of transportation is not something that is not going to be resolved overnight or financed
without help. He cited a lack of response from MnDOT to traffic concerns. He commented
that over six months has passed since the July meeting with Jeff O'Neill and Clint Herbst and
nothing has taken place. He does not believe development will happen quickly.
Ewalt Peterson also brought up DNR rule changes and the recreational river district. The 50
acres under consideration for development all lies within that special use district. Although
other land in the area does not lie within the district, they may be affected by the restrictions
of the special use district. Sherburne County has done some significant planning on the TH
25 corridor which Big Lake and Big Lake Township participated in. He reiterated that he
didn't believe there was a rush to move development through the area.
Wayne Mayer stated that the City's action was not a hostile annexation and he hopes that no
annexation takes place. The Council thanked the representatives from the City of Big Lake
and Big Lake Township for attending the meeting and commenting on the annexation.
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5. Consent Al!enda:
A. Consideration of ratifying hires and departures MCC. Recommendation: Ratify hires
and departures as identified.
B. Consideration of approving an on-sale beer license for MCC for operation of
softballlbaseball concessions. Recommendation: Approve 3.2% on sale beer license
for the Monticello Community Center for operation of the softballlbaseball
concessions.
C. Consideration of reimbursement resolution for bonding for fiber optics.
Recommendation: Adopt a resolution declaring intent to reimburse expenditures to
the proceeds of bond covering the fiber optics to the home project.
D. Consideration of approving current petty cash and change fund balances.
Recommendation: Approval of petty cash and change funds at the current levels
used in the City.
E. Consideration of approving purchase of traffic speed monitor and trailer and LED
display. Recommendation: Approve the purchase from Kustom Signals, Inc. at a
price of$11,285.00.
F. Consideration of acceptance of improvements for the Morning Glory development.
Recommendation: Approve the acceptance of development and public
improvements for the Morning Glory development with the condition that the
developer works with the Homeowner's Association to supply a transferred certificate
of insurance.
G. Consideration of approving a request for a charitable gambling license for a raffle at
the Monticello Country Club. Recommendation: Adopt a resolution authorizing the
State Gambling Control Board to issue a one-day charitable gambling license for a
raffle at the Monticello Country Club on June 9, 2007.
H. Consideration of extension of uniform contract with Aramark. Recommendation:
Move to renew the Aramark Uniform Services contract for a period of24 months with
no increase in costs.
1. REMOVED -Consideration of replacement of 1997 Ford Ranger pickup truck. The
state bid expired a short time ago. Staffwi\1 wait until the 2008 state bid comes out.
J. Consideration of approving updates to Fiscal Policies and Procedures.
Recommendation: Approve the updates to the City's fiscal policies and procedures.
K. Consideration of setting dates for special meetings. Recommendation: Set a biosolids
financing workshop for Monday April 16, 2007 at 5 p.m.; set the Finance Director
interview and/or City Administrator evaluation for Monday April 23, 2007 from 5
p.m. to 7 p.m. and delay setting the date for the Comprehensive Plan Update until it is
known when the planning consultant is available.
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L. Consideration of establishing part-time Human Resources position and authorize
advertising for the position. Recommendation: Move to approve the establishment of
the part-time (20 hours) Human Resources Director position as described in the
attached description.
M. Consideration of submitting comments on Wright County Northeast Quadrant Lane
Use Plan. Recommendation: Move to recommend approval of the draft Wright
County Northeast Quadrant Land Use Plan with the exceptions as follows: 1) Rural
Residential designation to the west of Monticello should be changed to Agricultural;
2) Rural Residential designation to the east of Monticello should be changed to
Agricultural and 3) The County should study alternative methods for protection of
agricultural and natural resources, such as transfer of development rights.
N. Consideration of approving plans and specifications and authorizing the advertisement
for bids for grading and drainage improvements at the Monticello Middle School and a
Glorious Church. Recommendation: Move to approve the plans and specifications
as presented and authorize the submittal of the advertisement for bids for publication.
O. Consideration of internal posting for part-time Finance Clerk. Recommendation:
Move to approve the internal posting of the opening for Part-time Finance Clerk at
Grade 3 with a salary range of$13.45 to $18.59
P. Consideration of waiving building permit fees and SACfW AC charges for a facility
proposed to be constructed for the girls' softball fields. Recommendation: Motion to
waive the building permit fee excluding the state surcharge and the SACfW AC fees
for the facility to be constructed at the softball fields in the amount of $6,317.30.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA CONSISTING OF
ITEMS #5A, #5B, #5C, #5D, #5F, #5G, #5J, AND #5N WITH #50 BEING TABLED.
WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
6. Consideration of items removed from the consent a enda for discussion.
#5E Authorizing Purchase of a Speed Trailer: Clint Herbst questioned in getting
information for this item whether staff had checked into the sign mounted counters. Tom
Moores stated he had not done any research on the sign mounted ones as he was of the
understanding that the City was looking at a trailer type. He had talked to the Kustom Signals
and to the police Chief of Big Lake about the trailer models. Clint Herbst asked if the sign
mounted ones could perform the same functions and are less expensive wouldn't that be the
way to go. Brian Stumpf agreed and suggested if the price was lower, the City could possibly
go with more than one sign mounted counter. Tom Moores felt the unit should be able to
count the traffic and be programmed for other functions. Rick W olfsteller noted he had
received some information about funds to go towards the purchase of the equipment.
SUSIE WOJCHOUSKI MOVED TO TABLE ACTION ON THE PURCHASE OF THE
SPEED TRAILER AND HAVE TOM MOORES RESEARCH THE SIGN MOUNTED
MODELS AND RICK WOLFSTELLER TO CHECK ON FUNDING AVAILABLE FOR
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THE PURCHASE OF THE EQUIPMENT. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
#5K Special Meeting Dates: Wayne Mayer noted he would not be available for any meeting
scheduled on April 16th. Brian Stumpf noted that on April 16th he has a fire department
starting at 6:30. AprillSth is the hospital event so that date was ruled out. Wayne Mayer
questioned scheduling meetings on the off-Council Mondays and felt whenever possible the
special meetings should be conducted before the regular Council meeting. The Council was
informed that the candidate had withdrawn her application for the Finance Director position
so there was no need to schedule a meeting for a second interview. The Council felt that the
City Administrator evaluation and the financial workshop for the biosolids could be done
prior to the regular meeting on April 23, 2007. The Council discussed when to hold a joint
meeting with the Planning Commission to discuss the Comprehensive Plan Update.
BRIAN STUMPF MOVED TO SET A SPECIAL MEETING FOR 5 P.M. ON APRIL 23,
2007 FOR THE EVALUATION OF THE CITY ADMINISTRATOR AND THE
FINANCIAL WORKSHOP FOR THE BIOSOLIDS PROJECT AND TO SCHEDULE A
SPECIAL MEETING WITH THE PLANNING COMMISSION FOR APRIL 30, 2007 AT 5
P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
#5L Establishing a part-time Human Resources Director position: Wayne Mayer asked
about the availability of this individual to attend Council meetings as she had indicated to
staff that she was willing to work for the City on a part-time basis but continue to do
consulting work. He also stated that the fact that the cost for paying for consulting services
would go towards paying wages and benefits was not, in his mind, a reason to support
establishing this position.
SUSIE WOJCHOUSKI MOVED TO ADVERTIZE FOR A HALF -TIME (20 HOURS)
HUMAN RESOURCE DIRECTOR. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
#5M Review of Wright County Northeast Quadrant Land Use Plan: The Council discussed
the comment made in the agenda item stating that Wright County Planner Tom Salkowski has
indicated that the I: 1 0 designation is supported by 3 out of the 4 townships in the northeast
quadrant area. Monticello Township does not support that land use. It was also indicated that
this land designation required further study.
WAYNE MAYER MOVED SINCE TOM SALKOWSKI HAS SUGGESTED FURTHER
STUDY OF THE 1: 1 0 LAND DESIGNATION THAT THE CITY RECOMMENDS
FURTHER STUDY OF THE DRAFT WRIGHT COUNTY NORTHEAST QUADRANT
LAND USE PLAN. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
Susie W ojchouski stated that she would like to see the 1: 1 0 designation as it would allow for
larger home lots.
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#5P Waiving of building and SA CIW AC fees for facility to be constructed at school softball
fields: The Council received preliminary drawings of the proposed concession stand and
shelter to be built at the softball fields. Clint Herbst felt this facility should be treated in the
same manner as the facility that was constructed at the baseball field.
WAYNE MAYER MOVED TO THE WAIVE THE BUILDING PERMIT FEES AND
SACfWAC CHARGES FOR THE FACILITY TO BE CONSTRUCTED AT THE
SOFTBALL FIELDS. BRIAN STUMPF SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
Tom Perrault asked how the waiving of the fees would be handled financially.
7. Consideration ofsubmittin an offer on Bo und ro er for a ossible second Ii uor
store site and update on land prices for other possible sites.
Economic Development Director, Ollie Koropchak reviewed existing cost information on
various sites that may be considered for a possible second liquor store site. She indicated that
sites #4 and #5 were being offered by Steiner Development and they would like to make a
presentation to the Council on a proposal to lease a site.
The Council discussed the various sites. The Gladys Hoglund site was adjacent to the
wastewater treatment plan and had good access to County Road 75.
Ollie Koropchak posed a number of questions for Council consideration which included the
feasibility of building a second liquor store; getting input from the liquor store manager on the
subject of a second site; does the purchase or construction of a second liquor store meet the
goals and budget of the Council; should the City seek an appraisal before submitting an offer
and did the Council want to entertain presentations from the various property owners on their
site.
Since the City had an interest in the looking more closely at the Hoglund site, they discussed
the value of the land noting that topography of the site did not allow for all the land area to be
developed. The Council noted that whether or not a second liquor store is built the site has
value for possible future wastewater expansion and to provide a buffer area for the wastewater
treatment plant.
Susie W ojchouski felt it was somewhat speculative to purchase a site when it is not certain
whether legislation about the sale of wine in grocery stores will pass. She indicated that she
would be interested in a presentation on the proposal for the lease property. Brian Stumpf felt
the Hoglund property could be a dual use property; that is, a possible liquor store site and a
buffer for the wastewater treatment plant. Clint Herbst said he is not convinced that the City
will be building a second liquor store and may not ever build it but he did agree that it would
be appropriate to look at this for the wastewater treatment plant needs. Wayne Mayer stated
he is not sure if the City needs a second liquor store. He does however, have qualms about
leasing property for 10 years at $1,500,000. He agreed that the parcel #1 was the only parcel
that could serve the dual purpose. Susie Wojchouski suggested ifthe City is looking at a site
as far as the wastewater treatment plant needs they should contact the owner on the west side
as well.
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The Council suggested getting an appraisal done of the site. Rick Wolfsteller noted that the
City has used a number of appraisal firms in the past, some local and some not. He noted they
have gone outside this area in order to get firms that deal with primarily commercial
properties.
WAYNE MAYER MOVED TO HAVE STAFF OBTAIN QUOTES FROM A NUMBER
OF FIRMS TO DO AN APPRAISAL ON THE PROPERTY IDENTIFIED AS THE
GLADYS HOGLUND PROPERTY AND TO AUTHORIZE STAFF TO SELECT A FIRM
BASED ON THE QUOTES AND SUPPLY THE COST INFORMATION TO THE
COUNCIL. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
Clint Herbst suggested that Public Works Director, John Simola look at the site to determine
how much of the site could be used for the wastewater treatment plan.
8. Review of costs for publication of minute summarY and bills.
Jeff O'Neill provided some background information of the cost of publishing this information.
The question posed to the Council was whether they felt this was the most cost effective and
best means in getting the information out to the public. The statutes do not mandate
publication of minutes and bills.
Susie Wojchouski didn't feel the listing of bills needed to be published but did feel the
minutes were important. She also felt it was very important for the City to support the local
paper.
Rick Wolfsteller stated he would like to check to determine what if anything was budgeted for
publication of minutes.
Wayne Mayer asked as long as the legal notices and public hearing notices are published in
the official newspaper, could the City get bids from other papers as far as publishing minutes
or a listing of bills. City Attorney, Tom Scott said he would like to check into this further
but he thought there may be a possibility the City could do so.
WAYNE MAYER MOVED TO TABLE ACTION ON THE PUBLICATION OF MINUTES
AND BILLS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH
SUSIE WOJCHOUSKI VOTING IN OPPOSITION.
Added Items:
Dog Complaint: Clint Herbst noted he had received a letter from a jogger who had been bitten by a
dog. He stated he would like a report from the Animal Control Officer indicating how many calls
were received; number of incidents of dog bites and follow up action. Wayne Mayer also asked
about coverage on weekends.
Blights: Members of the Council had received a number of calls from residents who had received
blight notices. Some residents that had taken care of the blight but still received a second notice and
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Council Minutes: 4/9107
others commented that it was being enforced to the extreme. Clint Herbst suggested sitting down
with the Building Department to go over this. Clint Herbst will sit in on this and suggested that
perhaps another Councilmember should as well. It was pointed out that only notices were given out
and not citations because the intent was to get things taken care of so residents could utilize Junk
Amnesty Day.
Deputy Register Office Manager: Clint Herbst noted that over 30 applications had come in
for this position and that he was looking for two Councilmembers to sit in on the interviews. Brian
Stumpf asked why the Personnel Committee was not conducting the interviews. It was stated that
Patricia Mayer had submitted an application for the position. Tom Perrault asked when interviews
would be conducted. Kitty Baltos stated they would screen the applications this week with
interviews to be set up for the following week. Tom Perrault said once the interview schedule has
been set up he would try to sit in on the interviews if his schedule allows.
9. Approve pavment of bills for April.
It was asked about the supplies ordered from Spectrum Supply and whether these were items
that could be purchased locally. Kitty Baltos indicated they are trying to work with Grady's
Ace Hardware as a local vendor. Tom Perrault questioned that some of the invoices
received from WSB and Associates were for older projects and wondered why that was. Brett
Weiss indicated that the invoices covered as-built work which is usually done after the project
is completed.
BRIAN STUMPF MOVED TO APPROVE PAYMENT OF THE BILLS. TOM PERRAULT
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
10
10. Adiourn.
The meeting was adjourned at 9: 15 p.m.
Recording Secretary
Council Agenda: 4/23/07
SA. Consideration of avvrovinl! new hires and departures for MCC and liquor store. (JO)
A. REFERENCE AND BACKGROUND:
The Council is asked to ratify the hiring and departures of employees that have occurred
recently at the MCC and liquor store. It is recommended that the Council officially ratify the
hiring/departure of all new employees including part-time and seasonal workers.
B. ALTERNATIVE ACTIONS:
1. Ratify the hiring/departures of the employees as identified on the attached list.
C. SUPPORTING DATA:
List of new employees.
NEW EMPLOYEES
Title
Lead Guest Svc
Daycare/Ballfield
Concessions
Department
MCC
MCC
Hire Date
4/4/07 PT
4/7/07 PT
Class
Name
Stacey Ericksen
Christina Payne
TERMINATING EMPLOYEES
Reason
voluntary
voluntary
Department
MCC
Last Day
4/1/07 PT
4/12/07 PT
Class
Name
Michael Kaminski
Rick Craig
Liquor
employee councillist.xls: 4/19/2007
Council Agenda: 4/23/07
5B. Consideration of aDDrovinl!: monthlv renewal of Dawn ShOD license for Walt's
Pawn ShOD. (10)
A. REFERENCE AND BACKGROUND:
In January the Council approved renewing the pawn shop license for Walt's Pawn
Shop, 1219 State Highway 25 on a monthly basis which is in keeping with the
recommendation of the Wright County Sheriff's Department. The intent was that
a monthly renewal would allow the City to monitor more closely any non-
compliance to the City's pawn shop ordinance.
The Council is being asked at this time to approve the renewal of the pawn shop
license for another month. The City's legal counsel will inform the Council of
developments, if any, relating the pawn shop license.
B. ALTERNATIVE ACTIONS:
1. Approve the renewal of the pawn shop license for Walt's Pawn Shop for
another month.
C. STAFF RECOMMENDATION:
The City Administrator recommends approving the renewal of the pawn shop
license for another month. The renewal is in keeping with the recommendation of
the Wright County Sheriffs Department. By formally renewing the license each
month the City is officially indicating the license is not automatically being
renewed on a monthly basis but is being considered formally by the Council each
month. If at some point the Council should consider action to revoke or suspend
the pawn shop license, the monthly renewal would demonstrate the Council's
concerns about non-compliance of the ordinance and their efforts to address it.
D. SUPPORTING DATA:
None.
Council Agenda: 4/23/07
5C. Consideration of aDDroval annualliauor licenses renewals. (RW)
A. REFERENCE AND BACKGROUND:
In the past the City Council has approved the liquor license renewals in one motion contingent
upon the completion of the application, approval by the state and submission of proper
insurance coverage.
The following licenses are submitted for your approval.
Intoxicatinl!: Liauor. On-Sale (fee $3.750)
1. Monticello Liquor, Inc.
2. Blue 360 (formerly Silver Fox)
3. River City Lanes
4. Jalapeno's
5. Hawks Sports Bar
6. Monticello Country Club
7. Cornerstone Cafe & Catering
8. Applebee's Family Restaurant
9. Crostini's Grille
10. Guadalajara Mexican Restaurant
11. Rancho Grande
Intoxicatinl!: Liauor On-Sale. Sunday (fee $200)
1. Monticello Liquor, Inc.
2. Blue 360 (formerly Silver Fox)
3. River City Lanes
4. Jalapeno's
5. Hawks Sports Bar
6. Monticello Country Club
7. Applebee's Family Restaurant
8. Crostini's Grille
9. Guadalajara Mexican Restaurant
10. Rancho Grande
11. VFW Club
12. American Legion Club
Non-Intoxicatinl!: 3.2% Beer. On-Sale (fee $275)
1. MCC - Concessions at Ballfields
2. Lions - Riverfest Celebration
3. China Buffet
4. Pizza Factory
Non-Intoxicatinl!: 3.2% Beer. Off-Sale (fee $75)
1. Monticello Liquor Inc.
Council Agenda: 4/23/07
2. Cub Foods
3. Target Store T-2180
4. Wal-Mart Supercenter #3624
5. Super America #4479
Club License (fee-set bv statute based on membership)
1. VFW - $500
2. American Legion - $500
Wine/StroU!!: Beer Combination License ($1,200).
1. DeAngelo's Pizza and Pasta
B. ALTERNATIVE ACTIONS:
1. Move to approve the license renewals effective 7/1/07 contingent upon applicants
providing the appropriate certificate of insurance.
C. SUPPORTING DATA:
None.
Council Agenda: 4/23/07
5D. Consideration of reviewinl! information on sil!D mounted traffic countinl! devices and
aDDrovinl! Durchase of either sil!D mounted device or traffic sDeed monitor. trailer and
LED displav. (BW, IS, TM)
A. REFERENCE AND BACKGROUND:
This item is in follow-up to agenda item #5E from the April 9th City Council meeting. At
that meeting Council requested that staff bring back information regarding options for post-
mounted speed monitoring devices that could be used in place of a trailer-mounted speed
monitoring device. Council was curious was the difference in costs were and questioned
whether it would be possible for the City to purchase multiple post-mounted devices in place
of a single trailer-mounted device. Also discussed at the meeting was the City's ability to
apply for grants to help pay for these items. In response to Councils request, Tom Moores
further researched available post and trailer-mounted speed monitoring devices, and Deb
Ward contacted Safe Communities of Wright County to check on the availability of grants.
In regards to the post-mounted speed monitoring devices, there are models available that
have the ability to collect and analyze traffic data similar to the trailer-mounted model, which
is something the Council previously voiced their support of. But while these signs have the
same capability to collect and analyze data as the speed trailer, we were informed that the
post-mounted signs are not easy to relocate as it takes two people and a pickup truck to move
one, and the parts will wear out where the connection is made to the base of the display. In
addition, if a sign post does not exist in a location where data is desired to be collected it
would be necessary to install a separate post to secure the sign to. For these reasons, and
since they would appear to be more prone to theft than the trailer-mounted model, staff
recommends against purchasing post-mounted signs.
Regarding the availability of grants, on March 14, 2007 the City received a letter from Safe
Communities of Wright County announcing the availability of several grants in the amount
of $1 ,500 for trailer-mounted speed monitoring devices. This grant does not apply to post-
mounted devices. The deadline for application is May I, 2007 (postmarked).
B. ALTERNATIVE ACTIONS:
I. Motion to approve purchase of SMART Model 600 trailer-mounted speed monitoring
device from Kustom Signals, Inc. in the amount of$6,530.00, not including sales tax.
1. Motion to approve purchase of Model PM-275 post-mounted speed monitoring device
from Kustom Signals, Inc. in the amount of $3,845.00, not including sales tax.
2. Motion to deny purchase of any speed monitoring devices at this time.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator and staff that the City Council approve
Alternative Action #1.
D. SUPPORTING DATA:
Council Agenda: 4/23/07
Safe Communities letter dated February 16, 2007 wi attachment
Safe Communities grant application (draft copy only partially completed)
Misc. information and cost estimates from Kustom Signals, Inc.
IlIBIIEIIID
P.O. BOX 339
ST. MICHAEL, MN 5537.
763-241-9888
www.safecomm.org
SponsoringOrganizaUons:
AmeI'ican Associalion of Health Plans
Mionesota Department at
P'JblicSafety
National Highway T rallic
Safety Administralion
Community Partners:
Ailjna Hosp~a1S &: ClilIics
Medical Transpor:ation
Buffalo Hospital
BuflalaPoliceDepartment
CommtlflityHeallhFoundation
olWrightCcunty
School Districts
.S778uf1akl.Hanoved,.\ortrose
883 Rock1ord
685 StMicl1aelMIlertv'"
WrightCourty
w~gi'rt County HighWW Department
WnghtCilUnt'(Publici'iealth
Wright COlJnty Sheritfs Office
February 16, 2007
Dear City Administrator,
In the past few years, far too many people have been seriously injured or killed on roads
in Wright County. As Wright County continues to grow in population, the number of
vehicles on our roadways also increases. One of the most common concerns local law
enforcement hears is that of traffic and our roads.
Safe Communities of Wright County is working hard to make the roads in Wright County
as safe as they can be. Established in 1997 to reduce crashes in Wright County, Safe
Communities has been successful in helping to reduce the number of fatal and severe
injury crashes by an average of 38%. This was done through education and prevention
initiatives with a host of partners who are also committed to the cause of reducing
crashes.
One of the top contributing factors to crashes in Wright County is speed. Unsafe speed is
actually the number one factor in single-vehide crashes in Minnesota. Rural roads, like
most of the roads in Wright County, account for 60% of the speed-related fatal crashes.
High rates are not the only concem, at 35-MPH the impact of a car crash is equal to
jumping head first off a three-story building.
In the past, many cities in Wright County have borrowed a radar speed trailer from the
Wright County Sheriffs Office or Buffalo Police Department to assist in reducing speeds
on particular roads. Although this service is still available, there is far more demand for
the equipment than there is equipment available to loan out. In an effort to educate the
community about safe driving and appropriate speeds, Safe Communities of Wright
County is making mini-grants available to assist cities who wish to purchase their own
radar sl'eed trailer. Radar speed trailers have proven to slow traffic, therefore making city
streets and neighborhoods safer.
It is our goal to fund as many trailers as possible, however due to availability of funding,
grants will be made available in phases. The phases, most likely, will be one year apart.
Our first phase is making four mini-grants of $1500 each available. If this is something
your city would be interested in, please complete the enclosed application and retum it to
Safe Communities of Wright County. Be sure to review the grant requirements. The
deadline for application is May 1, 2007. All applicants will be notified by June 1, 2007 of
the funding decision.
If you have questions, please feel free to call me at 763-241-9888.
Sincerely,
Pat Hacknian
Executive Director
If you are looking for information on speed trailers. we recommend Kustom Signals. Ine. We do not have
a contractor partnership with them, but we knowtihem to be a reliable source. You can visntiheirwebsne
at wwwkustomsianals.com or call1-8Q0-458-7866. For best pricing ask for Chuck and be sure to
mention you are part of Wright County, MN.
~
Safe Communities of Wright County
2006
The Year of the DOT .....
Safe Communities of Wright County partnered with
Minnesota Departments ofTransportation and
Pubic Safety as well as the Wright County Highway
Department to in an experimental tailgating
project. The Distance Dots project was a series of
DOTS and informational signs along a two-mile
section' of Hwy 55 between Buffalo and Rockford to
help motorists identify and maintain safe following
distances. When traveling the posted 55 MPH a
driver should have two DOTS visible between them
and the vehicle they are following. This would allow
for the recommended 3-second following distance.
A press conference to kick-off the project was a
great success with attendance from all the major
metro TV stations, local and statewide print and
radio. The project was even featured in the New
York limes.
The Final data collection did find an increase of 23
feet in the center of the project corridor . Average
gap increases were 13 feet when combining all
data points. MnDOT is still determining if they will
repaint or remove the DOTS in the spring of 2007.
Drive wright
The Drive Wright Roadway Safety course offered
29 classes reaching 1280 students in 2006.
. Course evaluations have shown 97% of
participants feel they are more aware of crash
risks and traffic safety after taking the course.
. Evaluations also indicate 82% will change their
driving habits as a result of what they learned.
. On seat belt use, 83% of participants indicate
they wear a seat belt Of the individuals who
indicated they do not buckle up, 80% of them
indicated they would start wearing their seat
belt as a result of what they learned in class.
Special thanks to Sheriff Gary Miller, Lt Dan
Anselment, Chief Deputy Joe Hagerty, and Sgt. Eric
Leander for their continued dedication to this
program!
OF WRIGHT COUNTY
Parent - Teen Driving
Presentations .'
Local crash data shows Wright County'syoungest
and most inexperienced drivers are involved in the
highest proportion of crashes. Traffic crashes are
the leading cause of death for Wright County teens.
To help new drivers and their parents prepare for
teens getting behind the wheel, SCNC hosts Parent
- Teen Driver's Education presentations in
cooperation with seven of the local sc;hool districts.
Dassel-cokato High School was addedto the
Wright County High Schools partidpating in this
project. SCNC facilitated 30 presentations in 2006
reaching 1334 students and over 1566 parents.
Putting together a Parent - Teen presentation
takes a lot of work and commitment Fifteen
volunteers donated 424 hours to Safe Communities
of Wright County, a value of $8500. A special thank
you to Jon Young, Wright County Public Health and
all the volunteers for their dedication to young
driversl
Safe Communities of Wright COunty won the 2006
MN STAR Award given out by the Department of
Public Safety, Office of Traffic Safety for excellence
in traffic safety. The award was given to SCNe for
their exemplary work with the Parent-Teen
Presentations in Wright County.
Seat Belt Challenge
The 2006 Seat Belt Challenge in Wright County was
a successful project that included 9 area high
schools and over 7100 high school students. The
Challenge was held April 18 - May 13, 2005.
Overall seat belt use among teens and front-seat
passengers climbed 8 points during the challenge.
Dassel-Cokato High School won first place with the
highest percent of students buckled (96.5%).
HLWW High School had the greatest percent of
increased bucklers (19% increase). Congratulations
to all schools who participated!
. Annandale High School
. Buffalo High School
. Dassel-COkato High School
. Delano High School
. Howard Lake High School
. Monticello High School
. Rockford High School
. St. Michael-Albertville High School
. Wright Technical Center
Fatal Crashes
Preliminary Crash Reports indicate 12 fatalities for
2006 in Wright County. This is compared to 16 in
2005. Although this is a decline in fatalities there is
an alarming increase in the number of alcohol -
related fatalities (8 of the 12). Other common
threads in these fatal crashes were unbuckled
drivers and rural roads. Thank you to the members
of the WC Fatal Review Committee who review
each and every fatal crash in Wright County.
Designate When You Celebrate
In an effort to combat the rising number of alcohol
related crashes in the county, Safe Communities
sponsored a Designated Driver program during the
holidays. All Wright County bars were offered free
cups and bar napkins with "Designate When You
Celebrate" logos. The program was kicked off with
an event at the Albertville Outlet Mall where the
MN State Trooper Blood Alcohol Testing Unit was
on display and non-alcoholic drink samples and
recipes were shared. The outlet mall gave out
discount coupons to promote the event.
.~'i ~ dt.1,J;~'J}!
l)l,'" ,~ J".,.,... ~f(.J,..P
Community Outreach
Safe Communities of Wright County shared
information with the following groups in 2006:
. Buffalo & St. Michael Rotary
. Peer Helper Training - Camp Koinonia
. KRWC Community Spotlight
. Buffalo HS A1temative Program
. Delano HS Health Classes
. Cabela's Gateway Summer Kick Off
. Hennepin County Traffic Advisory Council
. North Central Institute ofTraffic Engineers
Conference, Rochester, MN
. Toward Zero Deaths Conference, Duluth, MN
Safe Communities of Wright County also co-
sponsored two community-wide events:
1. Community Safety Meeting in partnership with WC
Highway Department. The meeting was open to the
community and local traffic stakeholders for input on
programs and road improvements.
2. Town Hall Meeting on Underage Drinking. Sixty key
community stakeholders attended to learn about this
issue that is once again on the rise.
Traffic Safety Partners
A1lina Medical Transportation
Annandale Police Department
Buffalo Hospital
Buffalo Police Department
Highway 55 Corridor Coalition
MN DPS - Office ofTraffic Safety
MN Department of Transportation
MN Seatbelt Coalition
School Districts: Annandale, Buffalo, DasseJ-<:okato,
Delano, Howard Lake, Maple Lake, Monticello, Rockford,
and STMA
Towards Zero Deaths State Program Team
Wright County Highway Department,
Wright County Public Health
Wright County Sheriff's Office
2006 Board Members
Sonja Carlson 0 Karla Heeter 0 Lt. Joe Hagerty
Wayne Fingalson 0 Virginia Lockman 0 Mark Minkler
Rolf Mohwinkel 0 Brian Nord 0 Ken Ogden
Carol Schefers 0 Chief Mitch Weinzetl
Joy Westerdahl, MD
Jon Young 0 Kevin zachman
A._ J:j
Ll r
_ 111
Safe Communities of Wright County Is a collaborative effort focused on
redudng crashes in Wright County through data-driven safety
education and prevention.
For more information or to support this project contact:
Pat Hackman, executi~ director
Safe Communities of Wright County
PO BOX 339
St. Michael, MN 55376
763-241-9888
W\NW.safecomm.ora
.....-
Safe Communities of Wright County
Mini-Grant Application Form for Radar Speed Trailers
Requirements D
. Grant application must be completed in full and postmar1<ed by May 1,2007. ' L-t
. Grant available only to cities within Wright County, MN. rT. A
. Speed trailers must be new. Used or refurbished trailers not eligible for reimbursement ,..., /"t>r
. Speed un~s must be trailers. 5!>eed displays (pole-mounted or dolly-mounted) are not eligible. r .
. Cities must agree to wor1< with their local law enforcement authority before placing trailers on public
roadways. SONC can assist in this meeting.
. Cities agree to place the Safe Communities of Wright County logo and the local law enforcement
logo on the speed trailer.
. All maintenance and upkeep of the trailer is the responsibility of the ciIy purchasing the unit
Name of City City Population
City of Monticello 10,000 est.
Ma~lng Address CitylZip
505 Walnut Street, Suite 111 Monticello, 55362
contact PelSOn TdI.
Deb Ward Building Department Coordinator
Phone Number Ema. address
763-271-3223 deb.ward@ci.monticello.mn.us
What is the tim.trame 01 wanting to purchase the traaer'1
The City of Monticello is looking to purchase a trailer within
6 months to a year.
How wiD your city use the radar speed trailer?
What traffic safety initiatives has your city been involved in?
I understand this is a reimbursement grant. A copy of the receipt or other proof of purchase must be submitted to Safe
Communities 01 Wrigl11 County bator.funds are distributed 10 grantees.
Sicnature of Citv Reo.-...nlaliV. Date
Retum completed application by May 1, 2007 to:
Safe Communities of Wright County. PO BOX 339, Sl Michael, MN 55376
Pole-Mounted Radar Speed Displays
Neighborhoods, school zones, construction sites and dangerous roads could use a little help in promoting compli-
ance with the speed limit, but officers can't be everywhere at once. Kustom Signals' pole-mounted radar speed dis-
plays feature full-matrix, high-intensity LED displays to get the attention of oncoming drivers as a reminder to slow
do",'TI.
These pole-mounted displays can be directly hard-wired to your electric service or powered by a solari battery
back-up system. Four models are available to fit your department's needs and budget. Each offers different display
sizes appropriate for areas with different speed limits. All displays offer liS-inch thick welded aluminum construc-
tion, white powder coat finish inside and out, all stainless hardware, GE Lexan@ shielding with a non-glare finish
for easy readability even in direct sunlight, automatic intensity adjustment to ambient light conditions and mount-
ing brackets for your application.
j:~
:;
IYOUR SPEEDI
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PM 350/360
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KU.5TOM 5GNAL5.INC.
l "l.:ES;u ~F'i :.F ~LEL.C w:' ~~L1F'~E"'~~C
F tu PM PM PM PM PM
ea res 250 275 350/360 400 450
12-inch Display X X X
IS-inch Display X X
Directional radar X X X X X
Keyed onloff switch X X X X X
Defaults to last settings X X X X X
Single cycle onl off dock X X X X X
Options
,
Solar Panel
Over-speed Blanking
Violator Alerts:
Slow or Slow Down
Red-blue Flashing
White LED Strobe
.-
III keeping with KustoJ/1 Sigtcals' policy of contiHued refinemcllt of its products, tllese
spec~/iClJtiolls aTe subject to dumge without notice. KIIsfonl SigwTls' IvamIl1h} ille/fldes
parts and labor, alld wamlllts all components, wit/Wllt exception, agaillst defects ill
11l11terial'3 and worknullls/lip. Scroice eml be perfomred In} all Aufhori:ed Sen1ice CCllter
nearyoll or by file KlIsfo1ll5igll11ls' lIlam~raehl!iflgfacility.
Call us at 1-800-4KUSTOM or visit www.kustomsignals.com
First in
traffic safety
9325 PlIumm. Lenexa, KS 66215-3347.913.492-1400' FAX 913-492-1703' sales@kustomslgnals.com
Home> Speed Displavs: PM 275 ~ Pole-I"lounted Radar Speed Display I Pl"l 250 - Pole Mounted Radar Speed Display I PM 350 - Pole-Mounted
Radar Speed Display 1 PM 400 Pole-Mounted Radar Speed Display I Giant Display I Tracker
PM 275 - Pole-Mounted Radar Speed Display
Neighborhoods, school zones, construction sites and dangerous
roads could use a little help in promoting compliance with the
speed limit, but officers can't be everywhere at once. Kustom
Signals' Pole-mounted radar speed displays feature full-matrix,
high-intensity LED displays to get the attention of oncoming
drivers as a reminder to slow down.
These pole-mounted displays can be directly hard-wired to your
electric service or powered by a solar/battery back~up system.
Four models are available to meet your department's needs and
budget. Each offers different display sizes appropriate for areas
with different speed limits.
The PM 275 features a 12-inch display. All displays offer a
directional radar, keyed-on/off switch, single cycle on/off clock,
l/S-inch thick welded aluminum construction, white powder
coat finish inside and out, all stainless hardware, GE Lexan@
shielding with a non-glare finish for easy readability even in
direct sunlight, automatic intensity adjustment to ambient light
conditions and mounting brackets for your application.
Optional upgrades include a solar panel, over~speed blanking
and multiple violator alert options.
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1~800-4KUSTOM I sales@kustomsignals,com I fax: 913A92-1703 I 9325 Pflumm - Lenexa, KS - 66215-3347
--
From: Chuck Remy [cremy@KustomSignals.com]
Sent: Wednesday, April 11 , 2007 3:13 PM
To: Tom Moores
Subject: PMD QUOTE
Attachments: eQuote1.doc; PM Displays.pdf
Tom Moores
As we discussed on the phone, this product is not easy to transfer to locations on a consistant basis. It will take two men and a
pickup truck to move it, and the parts will wear where the connection is to the base of the display.
Thanks,
Chuck
NonCE: This message contains confidential information and is intended only tor the individual named. If you are not the named addressee )'OU should not disseminate, distribute or copy
this c-mall. Please notify the sender immediately bye-mail if you have received this e-mail by mistake and delete this e-mail from your system. E-mail transmission cannot be guaranteed
to
be secure or error-free as infcnnation could be intercepted, corrupted. lost, destroyed.. arrive late or incomplete, or contain viruses. The sender therefore does not accept liabiliry
for any errors
or omissions in the contents ofrhis message, which arise as a result of e-mail transmission. If verification is required please request a hard--copy version.
41 I 112007
Ira
KUII'IOM SIGNALS. INC.
A .188_ elF PU8UC aAArn' IQlJPOSNT, ItC
__.~KUt2iWM7
..~_ _li...I-I..
r- IT. ...."'.lull....can www.kIIBto.....l~
Quotation
Date 04/11/2007
To... TOM MOORES
MONTICELLO POLlCE DEPT
505 WALNUT ST / STE #]
MONTICELLO MN 55362
Quote # 99696620855305
Terms Net 30
This Quote Expires on 07110/2007
Phone 763-271-3223
Fax 763-295-4404
Page I of ]
Q!y Product Descriotion
I PM ;'75
I SOFTWARE STATISTICAL PACKAGE - FLASH CARD
I SHIPPING & HA."lDLING
UnitPrice
$2,995.00
$700.00
$]50.00
SubTotal
$2,995.00
$700.00
$150.00
* Applicable Sales Tax Not [ucluded
Signature
(!/i~ck ~~~I
Total
Toll Free 800-4KUSTOM (800-458-7866)
$3,845.00
-
, '
Over~5peed Blanking - display
turns off if pre-set speed is
exceeded.
SMART Series 500 - 2000
Speed Monitoring Awareness Radar Trailers
Neighborhoods, school zones,
construction sites and danger-
ous roads could use a little help in
promoting compliance with the speed
limit. But officers can't be every......h~re
at once. That's \-vhy we offer S\IART, a
gentle reminder to slo\y dm.vn.
5\IART, which stands for Speed
Monitoring Awareness Radar Trailer is
just that: a portable, self-contained
speed display unit that is to\ved to
sites ......ith speed-related problems.
After quick and easy set up, 5~IART is
left on the roadside to display speeds
of on-coming vehicles. Brake lights are
the usual response
Around-the-Clock Duty
With 5\IART on the payroll, you have
a virtual officer on duty around-the-
clock, vvith no overtime pay- And
officers have more time to deal ,vith
other important issues.
Features and Upgrades
to Meet Even)
Department's Needs
The %IART 500 - 2000 series includes
amber LED displays, ,"veatherproof
endosures, GE Lexan:]) shielding \-\'ith a
non-glare finish for easy readability
even in direct sunlight, automatic
intensity adjustment to ambient light
conditions and a directional radar to
display the speeds of oncoming vehi-
cles. \Ve offer multiple trailers and
options to fit every departments' needs
and budget.
1((((((((
HUSTOM s-r,j,L\LS, Ir,k
A fe\v of the features include:
Kustom SMART Radar - this
specially designed directional
radar is mounted ins-ide the locked
trailer to clock speeds,
Amber LED (Light Emitting
Diode) Display - motorists see
their speeds on this highly-visible
LED display, The speed limit sign
above the display reminds
motorists to pay attention and
ease up on the gas pedal.
Violator A.lert - \-vhen a preset
speed is exceeded, the LEOs flash
or change to "Slow Do,"vn."
Each model can be purchased \vith
options, induding:
The SMARTS!at Traffic Statistics
Computer- offers the advantage
of using a road tube or the free
How method for collecting statis-
tics on cars vs. time, cars vs. speed,
speed \'5. time, and much more~
It's the most versatile \-VindO\vs~\1
compatible computer available for
gathering tr~lffic data.
....lirlimum:tVehicles "'0
A',er~g!! ~ Vehicles = 19
j :lapsed Time = 18.15mll'll..tes
Maximumol-Veh'cles=O
Tutal ~ Vehicles = 2300
Tel'1l\.lilePace"'2.6to35
IO(J \<33Terr(5200:Jlk,1
S~rl'1gNlarm Speed:..,mlt 25mph
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1~~1 of\1 ;p.,\ ,"""ur :;...:.. 0"'\1 g"';,1 t~~~.'
. Tamper Alarm-deters vandd{s.
For More Options and Details
refer to next page.
Community Relations
Si\.[ART generates a positi\o-e response
from the conul'Lunity, because citizens
see you responding to their concerns
when you take action agalnst speed-
reldted problems in their neighbor.
hoods, school zones, and construction
areas. Thev feel safer, and that is \vhat
voluntary"'compliance with the speed
limit is all about-safety.
VVe kno'Vv of at least one officer who
returned to the S~IART trailer and
found a note taped to it reading:
"Please bring this to my neighbor-
hood," 5~IART has become so popular
that many agencies have waiting lists
for neighborhoods that want it.
\-Vhether used to promote a....,rareness
at the start of a school year, support a
temporary speed reduction site for
road cre...vs, or to simply promote
goodwill, put S\[ART on your payroll.
Cali us at 1-800-4KUSTOM or
visit www.kustomsignals.com
.
Features
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SMART 500
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SMART 750
SMART 800
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SMART 1000
SMART 950
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SMART 2000
500 600 750 800 950 1000 2000
l1-inch display X X X
I8-inch display X X X
36-inch display X
Directional K-band radar X X X X X X X
1 AGM aviation-grade battery X X X
2 AGM aviation-grade batteries X X
Fold-down speed sign rack X X
Fold-down display X X
900 swivel display X
Directional traffic arrows X
Single cycle on/ off clock X X X X X X X
Keyed on/ off switch X X X X X X X
2-yr Warranty on trailer
and electronics X X X X X X X
Construction
2-inch square steel tubing frame
White polyester powder-coat finish
over high-zinc epoxy primer
3 stabilizer jacks with 750lb, capacity each
2-inch class II ball coupler
Full 7-inch wide. 14 gauge steel fenders
2000-lb. rated axle
Leaf-spring suspension
Taper roller bearings
Optional Upgrades
Solar panel
3 Traffic statistics computer options
Over-speed blanking
Tamper alarm
Removable hitch
Trailer cover
Violator alerts:
"Slow" _ .
Red-blue tlashing
White LED strobe
c>
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Be...-o.-ne a Preferred Kust.~r >>
HOMe.> Speed i"lonitonng De'iices: 9'IA,~T I\lodels [and II I Si'-lART.LP (Low Profile) I SfvlART vr,IS . rvlessage S,gn Trailer I srv1.~RT sea I
SHART 600 I S~IART 750 I SI'IART 800 I SHART 950 I SHART 1000 I SHART 2000 I StealthStat'" I DRU []
SMART 600
Neighborhoods, school zones, construction sites and dangerous
roads could use a little help in promoting compliance with the
speed limit. But we realize officers can't be everywhere at once
and that's why we offer SMART, a Speed rvlonitoring Awareness
Radar Trailer that is towed to sites with speed-related problems
'We offer multiple models with displays ranging from 12 to 36-
inches to meet your specific speed and traffic-lane needs.
The Sl"lART 600 includes a directional radar and a 12-inch
amber LED display with a Lexan@ non.glare finish for clear,
easy readability even in direct sunlight and automatic intensity
adjustment to ambient light conditions. Over-speed blanking is
also included
Optional upgrades include a tamper alarm, violator alert, traffic
statistics computer, removable hitch and a trailer cov~r
< < Previous Product, Next Product> >
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1-S00-4KUST01'-1 i sa!es@kustDmsignals,com I Fax: 913-492-1703 i 9325 Pflumm - Lenexa, KS - 66215-3347
-
IlUSTOM SIGNAlS, INC.
AIL88l1AR'1' C'P\.lIlJC~ IQlJIP~. JtC
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Quotation
Date 04/11/2007
To... TOM MOORES
MONTICELLO POLICE DEPT
505 WALNUT ST / STE #1
MONTICELLO MN 55362
Q!! Product DescriDtion
I SMART 600 (12" DISPLAY. ONL Y RACK FOLDS DOWN)
REMOVABLE~ERTONGUE
SHIPPING & HANDLING
ALAR,! SYSTEM
SOFTWARE STATISTICAL PACKAGE. FLASH CARD
CABLE AXEL LOCK
* Applicable Sales Tax Not Included
Signature
$~k -:P~1'
Quote # 99696620865205
Terms Net 30
This Quote Expires on 071\0/2007
Phone 763-271-3223
Fax 763-295-4404
U nit Price
$4,995.00
$250.00
$325.00
$195.00
$700.00
$65.00
Total
ToU Free 800-4KUSTOM (800-458-7866)
Page! of 1
SubTotal
$4,995.00
$250.00
$325.00
$195.00
$700.00
$65.00
$6,530.00
Council Agenda: 4/23/07
SE. Consideration of approvin!!: postin!!: for part-time Finance Clerk. (JO)
A. REFERENCE AND BACKGROUND:
This item was tabled at the last Council meeting in order that it could be reviewed by the
Personnel Committee. The Personnel Committee met on Wednesday April 18, 2007 and this
item was included in their agenda.
The Part-time Finance Clerk job description covered the position initially filled by Annie
Zimmerman. With the work load of the Finance Department resulting in considerable
overtime hours, it was proposed that this Part-time Finance Clerk position again be filled.
The position is a grade 3 with a pay range of$13.45 to $18.59 per hour and benefits
proportional to number of hours worked.
The Personnel Committee reviewed and approved the job description for the position as it was
written. The Personnel Committee then discussed at some length the needs of the Finance
Department, both short-term and long-term, and the process by which this position should be
advertised. The Finance Department staff indicated that even when a new Finance Director
is on board they would still need in the near future, a full-time finance clerk position in
addition to the part-time finance clerk position. With the thought in mind that a full-time
position would eventually be needed, the Personnel Committee felt the Finance Clerk position
should be advertised as "a part-time position that could possibly become a full-time position."
The Personnel Committee also felt that the position, especially since it could become a full-
time position, should be advertised both externally and internally.
B. ALTERNATIVE ACTIONS
1. Motion to approve advertising, internally and externally, for the Finance Clerk
position as a part-time position that could possibly become full-time with the position
to be established at a grade 3 with a pay range of$13.45 to $18.59 per hour.
2. Do not approve the advertising for this position.
C. STAFF RECOMMENDATION:
This item was discussed extensively by the Personnel Committee. In looking at the
short-term and long-term needs of the Finance Department staff, the Personnel Committee felt
by advertising externally and internally, there is a greater potential to attract candidates with a
good finance background who would be both interested and capable of filling this position
should it become a full-time position. The Personnel Committee and City Administrator
recommend Alternative #1.
D. SUPPORTING DATA:
Job Description
FINANCE CLERK
City of Monticello
Title of Class:
Effective Date:
Finance Clerk
3/0112002
Description of Work
General Sfutement of Duties: Performs skilled financial and clerical work for the City, including
filing, word processing, spreadsheets, data entry, and related duties as required.
Supervision Received: Receives general supervision from the City Finance Director.
Typical Duties Performed
The listed examples may not include all duties performed by all positions in this class. Duties
may vary somewhat from position to position within a class.
Finance:
Accounts payable system:
o Enters invoice data; proofs and processes batches; prints checks and verifies to
invoices.
o Files invoices into vendor files.
o Ensures W -9 is on file prior to processing check requests from those vendors.
o Maintains project codes.
Assists with city deposits.
Records and tracks collection ofNSF checks and ACH transactions.
Assists with processing liquor store receipt transactions:
o records daily receipts by cash and credit card totals into monthly spreadsheet and
verifies weekly and grand totals.
o enters receipts; proofs and processes weekly batches.
Manages petty cash.
Assists with bank reconciliations.
Assists with budget data entry.
Serves as backup for reconciling daily community center receipts.
Miscellaneous Accounts Receivable:
Prepares charges for billing.
Processes invoices in computerized system.
Handles inquiries and corrections.
Sorts paid invoices.
~
-
Payroll:
Assists with payroll data entry.
Runs reports.
Processes vendor payments.
Sorts and files timesheets.
Utility Billing:
Assists with mailing of utility bills and late notices.
Sorts and files paid utility bills.
May ~erve as backup for handling new customer/move-out calls and garbage cart requests.
Capital (Fixed) Assets:
Assists with inventory and data entry.
Miscellaneous:
. Maintains file of vendor and employee credit authorizations.
. Assists with mailing of city newsletters.
. Backup for daily cash register close-out.
o May perform special projects as directed by City Finance Director.
o Performs other duties as requested.
Knowledge, Skills and Abilities
o Knowledge of accounting principles, practices, procedures and financial reporting.
o Ability to establish effective working relationships with vendors, City staff, auditors and
the general public.
o considerable ability to calculate, type and enter information with speed and accuracy and
to maintain records and documentation.
. Working skill in operating office equipment including operation of a personal computer,
cash register and calculator.
. Working knowledge of payroll practices and procedures.
Minimum Qualifications
One or more years of experience working with accounts payable and general ledger accounting,
preferably in a computerized environment. Experience in word processing, spreadsheet and
database software preferred.
Council Agenda: 4/23/07
SF. Consideration of resolution approvinl! charitable l!amblinl! license for Multiple
Sclerosis Society of Minnesota. (10)
A. REFERENCE AND BACKGROUND:
The Minnesota Chapter of the Multiple Sclerosis Society is requesting approval to conduct
charitable gambling operations at Monticello Liquor, Inc., 130 East Broadway.
Prior to the State Gambling Control Board issuing a license, the City Council must pass a
resolution approving or denying the application. Staff is not aware of any reason why
Council would not allow the state to issue this license.
B. ALTERNATIVE ACTIONS:
I. Adopt a resolution authorizing the State Gambling Control Board to approve the
charitable gambling license to the Minnesota Chapter of the Multiple Sclerosis
Society to conduct charitable gambling activities at Monticello Liquor, Inc., 130 East
Broadway.
2. Do not approve the resolution.
C. STAFF RECOMMENDATION:
City Administrator recommends the resolution authorizing the issuance of the charitable
gambling license be adopted.
D. SUPPORTING DATA:
Resolution
CITY OF MONTICELLO
RESOLUTION NO. 2007-25
RESOLUTION AUTHORIZING THE ISSUANCE
OF A CHARITABLE GAMBLING LICENSE
WHEREAS, The Minnesota Chapter of the National Multiple Sclerosis Society submitted an
application to the City Council of Monticello for the issuance of a charitable gambling license to
conduct gambling activities at Monticello Liquor, Inc. at 130 East Broadway Monticello,
Minnesota, and
WHEREAS, upon review of the organization's activities, the Council is not opposed to the
gambling license being issued by the State Gambling Control Board,
NOW THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL that the application ofthe
Minnesota Chapter of the National Multiple Sclerosis Society for a charitable gambling license
is hereby approved and the State Gambling Control Board is authorized to process the
application.
Adopted by the City Council this 23rd day of April, 2007.
Clint Herbst, Mayor
Jeff O'Neill, City Administrator
Council Agenda: 4/23/07
5G. Consideration of resolution aDDrovinl!: charitable l!:amblinl!: license for Monticello Lions
9!!!!: (JO)
A. REFERENCE AND BACKGROUND:
The Monticello Lions Club is requesting approval to conduct charitable gambling operations
at Blue 360 Sports Bar, 1114 Cedar Street. The Lions Club currently has charitable
gambling activities at Hawk's Sports Bar & Grill and River City Lanes.
Prior to the State Gambling Control Board issuing a license, the City Council must pass a
resolution approving or denying the application. Staff is not aware of any reason why
Council would not allow the state to issue this license.
B. ALTERNATIVE ACTIONS:
1. Adopt a resolution authorizing the State Gambling Control Board to approve the
charitable gambling license to the Monticello Lions Club to conduct charitable
gambling activities at Blue 360 Sports Bar at 1114 Cedar Street.
2. Do not approve the resolution.
C. STAFF RECOMMENDATION:
City Administrator recommends the resolution authorizing the issuance of the charitable
gambling license be adopted.
D. SUPPORTING DATA:
Resolution
CITY OF MONTICELLO
RESOLUTION NO. 2007-26
RESOLUTION AUTHORIZING THE ISSUANCE
OF A CHARITABLE GAMBLING LICENSE
WHEREAS, The Monticello Lions Club has submitted an application to the City Council of
Monticello for the issuance of a charitable gambling license to conduct gambling activities at
Blue 360 Sports Bar at 1114 Cedar Street, Monticello, Minnesota; and
WHEREAS, upon review of the organization's activities, the Council is not opposed to the
gambling license being issued by the State Gambling Control Board,
NOW THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL that the application of the
Monticello Lions Club for a charitable gambling license is hereby approved and the State
Gambling Control Board is authorized to process the application.
Adopted by the City Council this 23rd day of April, 2007.
Clint Herbst, Mayor
leffO'Neill, City Administrator
City Council Agenda- 04/23/07
5R. Consideration of a request for Preliminary and Final Plat for Monticello Business Center, a
commercial subdivision in a B-4 (Relrlonal Business) District. Applicant: Wal-Mart Real
Estate Business Trust. (NAC)
The Planning Commission heard this item at their April 5, 2007 meeting and recommended
approval of the request. The Commission raised some concerns about a potential gas station user
for the site. Staff clarified that no potential user has been identified, and any future land use
approvals for future development of the site would be processed separately and evaluated on their
own merit. The Planning Commission felt the proposed minor subdivision was consistent with the
intent of the district, and was appropriate for the site.
A. REFERENCE AND BACKGROUND:
Ollson and Associates has applied for Preliminary and Final Plat approval for Monticello Business
Center Fourth Addition on behalf ofWal-Mart. The proposed minor subdivision consists of splitting off
Lot 2 ofthe Monticello Business Center Third Addition to sell the parcel. The subject site is .76 acres in
size and is zoned B-4, Regional Business. The site is located in the northwest corner of the Wal-Mart
parking lot. The remaining portion of the site, identified as Lot 1, is 26.89 acres in area.
Comprehensive Plan. The subject site is guided for commercial land uses.
Zoning. The subject site is zoned B-4, Regional Business. The purpose of the B-4 regional business
district is to provide for and limit the establishment of motor vehicle oriented or dependent commercial
and service activities.
ANALYSIS
The applicant is proposing a minor subdivision to split a piece of property from the Monticello Business
Center Third Addition and plat it as a separate parcel. A conditional use permit for a motor fuel station
was previously approved for the site. This CUP has since expired. As such, no zoning approvals apply
to this new platted parcel. Any use requiring a conditional use permit must formally apply for approval.
Lot Requirements and Setbacks. No minimum lot area, lot width, or setback requirement apply to the
B-4 District. A building footprint has not been illustrated on the plat. However, due to the size of the
site and the fact that no setbacks are required, it appears as though the site can accommodate a
commercial user. The placement of any structure on the site will be evaluated on its own merit. All
performance requirements for Lot 1 are unaffected by the subdivision
Access. An access easement for the site is proposed over the existing driveway into the Wal-Mart
parking lot. Access into the site is possible in the southeast corner, the southwest corner, and on the east
side ofthe site. Upon development of the site, staff recommends that the southwest curb cut be
restricted to right-in/right-out traffic to prevent traffic from backing up onto Cedar Street. This issue
may be addressed with any future land use application for the site.
Grading, Drainage, and Utilities. The City Engineer has reviewed the plans for all grading, drainage,
and utility issues and offers the following comments:
Council Agenda: 4/23/07
. Obtain permanent drainage easement over private stormwater pond (runoff discharges into pond).
. Obtain utility easement over 6" sanitary sewer service line to Cedar Street, including within the
access easement area.
. Obtain utility easement over 2" water service line connecting lot 2 to 12" water line in front of
WalMart, as well as over the water line connecting to School Boulevard. The viability of the
existing 2" water service as shown will need to be verified once a use for the lot has been
identified. Connection to 8" DIP watermain stub on Cedar Street may be necessary.
Recording. If the final plat is approved by the City Council, the subdivider shall record it with the
Wright County Recorder within 100 days after said approval. If the subdivider fails to so record the final
plat, the approval shall be considered void, unless a request for time extension is submitted in writing
and approved by the City Council prior to the expiration of the 100 day period.
B. ALTERNATIVE ACTIONS
Regarding the request for preliminary and final plat approval ofthe Monticello Business Center Fourth
Addition, a lot split resulting in two lots, the City has the following options:
1. Motion to approve the Preliminary and Final Plat of the Monticello Business Center Fourth
Addition, subject to a finding that the proposed use is consistent with the intent of the B-4,
Regional Business District, and the Comprehensive Plan, subject to the condition outlined in
Exhibit Z.
2. Motion to deny the Preliminary and Final plat, based on a fmding that the proposed use is not
consistent with the intent of the B-4 District.
C. STAFF RECOMMENDATION
Upon review of the proposed plat, staff finds that it is consistent with the performance requirements for
the B-4, Regional Business district. The site is proposed to have access from the existing driveway into
the Wal-Mart site. The site appears large enough to support a commercial use which meets the setback
requirements for the district. As such, staff recommends approval of the preliminary and final plat. Any
future user which may require further zoning approvals must formally apply.
D. SUPPORTING DATA:
Exhibit A:
Exhibit Z:
Preliminary Plat
Conditions of approval
Council Agenda: 4/23107
EXHIBIT Z
Conditions of Approval for Monticello Business Center Fourth Addition
1. The applicant shall comply with all recommendations of the City Engineer, as noted in a memo
dated March 28, 2007 and detailed above.
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City Council Agenda - 04/23/07
51. Consideration to approve a resolution authorizilll! convevance of city property to the
Housin!!: and Redevelopment Authority in and for the City of Monticello. (O.K.)
A. Reference and back!!:round:
Kennedy & Graven recommends the City transfer title of Lot 2, Block I, Otter Creek
Crossing 3rd Addition, to the Housing and Redevelopment Authority (HRA) via a Quick Claim
Deed as conveyance and development of the industrial business park lies within the overall
economic and redevelopment plans of the HRA. This conveyance in anticipation of conveying
the property to WRE, LLC dba Walker In-Store sometime in May. Otter Creek Crossing 3'd
Addition was part ofthe fifty-two acres (Phase II) purchased by the city from the Chadwick
Group at the August 2006 closing. Yet to be purchased is approximately 33 acres under
Contract for Deed.
As you recall, the Monticello Business Center (120-acre city industrial business park) is being
marketed for $1.00 per square foot with no assessments and no trunk fees to qualified
businesses. To qualifY, a project must meet a job creation and wage-level criteria, buildinglland
ratio density, and building market value. The market value of the land with improvements is
approximately $3.00 per square foot. The HRA will create a TIF District to reimburse the city
for costs (gap) associated with development of the business park.
For your information, the HRA held a public hearing for disposition ofland on April II, 2007,
at which time the HRA authorized entering into the Purchase and Redevelopment Contract with
WRE, LLC. Closing is anticipated sometime after May I, 2007. The 5.8 acre parcel consists
of 1.5 acres developable land and 4.3 acres of utility and pond easements.
B. Alternative Action:
I. A motion to approve a resolution authorizing conveyance of city property to the
Housing and Redevelopment Authority in and for the City of Monticello.
2. A motion to deny approval of a resolution authorizing conveyance of the city property
to the Housing and Redevelopment Authority in and for the City of Monticello.
C. Recommendation:
The City Administrator recommends Alternative No.1 for the following reason: I. Project
consistent with HRA and City Plans and Attorney's recommendation.
I
City Council Agenda - 04/23/07
D. Supportinl! Data.
Resolution for adoption.
2
CITY OF MONTICELLO
RESOLUTION NO.
RESOLUTION AUTHORIZING
CONVEYANCE OF CITY PROPERTY TO THE
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF MONTICELLO
BE IT RESOLVED by the City Council ("Council") of the City of Monticello ("the City")
as follows:
Section I.
Recitals.
1.01. The City has previously established the Central Monticello Redevelopment Project
No. I (the "Project"), which is currently administered by the Housing and Redevelopment Authority
in and for the City of Monticello (the "Authority").
1.02. The Authority has approved, and the City is considering approval, of a tax increment
financing plan ("TIF Plan") and a proposed Tax Increment Financing District No.l-38 (the "TIF
District") within the Project.
1.03. To facilitate redevelopment of certain property in the TIF District, the Authority
proposes to enter into a Purchase and Redevelopment Contract (the "Contract'') between the
Authority and WRE, LLC (the "Redeveloper"), under which among other things the Authority will
convey certain property described as Lot 2, Block I, Otter Creek Crossing 3'd Addition (the
"Redevelopment Property") to Redeveloper.
1.04. The City currently owns the Redevelopment Property.
1.05. The City is authorized to convey real property pursuant to Minnesota Statutes
Section 465.035 to any governmental subdivision for a nominal consideration, or pursuant to
Minnesota Statutes Section 471.64 to any other political subdivision of the State.
1.06. The Authority is a political subdivision of the State pursuant to Minnesota Statutes
Section 469.003, Subdivision 1.
1.07. The City finds and determines that conveyance of the Redevelopment Property to
the Authority is for a public purpose and is in the public interest because it will further the
objectives of the Project.
1.08. The City finds and determines that conveyance by the Authority of the
Redevelopment Property to the Redeveloper is for a public purpose and is in the public interest
because it will further the objectives of the Project.
Section 2.
Authorization.
2.01. The Council approves the conveyance of the Redevelopment Property to the
Authority by quit claim deed for consideration of $1.00, and authorizes and directs city staff and
officials to execute the deed and related documents necessary to facilitate the transaction referenced
herein and contemplated herein, with all such actions to be in accordance with the terms and
conditions set forth in this Resolution.
2.05. City staff and officials are authorized and directed to take any and all additional
steps and actions necessary or convenient in order to accomplish the intent of this Resolution.
Approved by the City Council of the City of Monticello this 23rd day of April, 2007.
Clint Herbst, Mayor
ATTEST:
Jeff O'Neill, City Administrator
Quit Claim Deed
STATE DEED TAX DUE HEREON: $_
Total consideration for this transfer is $500.00 or less.
Date:
FOR VALUABLE CONSIDERATION, City of Monticello, a municipal corporation under the laws of the
State of Minnesota, Grantor, hereby conveys and quitclaims to Housing and Redevelopment Authority in and
for the City of Monticello, Minnesota, a public body corporate and politic established pursuant to Minnesota
Statutes, Sections 469.001 to 469.047, Grantee, real property in Wright County, Minnesota, described as
follows:
Lot 2, Block 1, Otter Creek Crossing 300 Addition, Wright County, Minnesota
together with all hereditaments and appurtenances.
OTbe Seller certifies that the seller does not know of any wells on the described real property.
OA well disclosure certificate accompanies this document.
OJ am familiar with the property described in this instrument and I certify that the status and number of
wells on the described real property have not changed since the last previously filed well disclosure
certificate.
City of Monticello
By
Its
By
Its
309660vl MNI MNl9Q-125
STATE OF MINNESOTA
COUNTY OF WRIGHT
} ~
The foregoing was acknowledged before me this day of , 2007, by
~ ,~ ~ ~~
City of Monticello, a municipal corporation organized under the laws of the State of Minnesota, on
behalf of the municipal corporation, Grantor.
NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RAK)
SIGNATURE OF PERSON TAKING ACKNOWLEOOMENT
Check here ifpart or all of the land is Registered (Torrens) D
Tax Statements for the real property described in this
instrument should be sent to (include name and address
of Grantee):
Housing and Redevelopment authority in and
for the City of Monticello, Minnesota
505 Walnut Street, Suite 1
Monticello, MN 55337
This instrument drafted by:
Kennedy & Graven, Chartered
470 U. S. Bank Plaza
200 South Sixth Street
Minneapolis, MN 55402
309660vl MNIMNI90-125
City Council Agenda - 04/23/07
5J. Consideration to adopt a resolution approvinl!: a Business Subsidv Al!:reement between
the Housinl!: and Redevelopment Authority in and for the City of Monticello and WRE.
LLC. (O.K.)
A. Reference and backeround:
According to the Minnesota Statute, Section 116J.993, subd. 3(d), all business subsidy
agreements must be approved by the full elected officials. Therefore, this item appears on the
Council agenda.
On April II, 2007, the HRA held a public hearing on the business subsidy and the sale ofland
prior to consideration to adopt a resolution approving the Purchase and Redevelopment
Contract between the Housing and Redevelopment Authority in and for the City of Monticello
and WRE, LLC.
Within the resolution for adoption by the Council, Section 2,2.01. notes the council approves
the business subsidy agreement within the Contract as presented, subj ect to modifications of the
Contract by the HRA.
The attached "business subsidy agreement" which is located in the Purchase and
Redevelopment Contract was prepared by HRA Attorney Martha Ingram and outlines the eight
elements that must be included in a business subsidy agreement. A business subsidy must
include goals for number of jobs created, wage goals of jobs created and retained, and must
meet a public purpose which may include, but may not be limited to, increasing the tax base.
B. Alternative Action:
I. A motion to adopt a resolution approving a Business Subsidy Agreement between the
Housing and Redevelopment Authority in and for the City of Monticello and WRE,
LLC.
2. A motion to deny adoption of a resolution approving a Business Subsidy Agreement
between the Housing and Redevelopment Authority in and for the City of Monticello
and WRE, LLC.
3. A motion to table any action.
I
City Council Agenda - 04/23/07
C. Recommendation:
To comply with the Minnesota Statutes, the City Administrator recommends Alternative No.1.
D. SUDDortinl!: Data:
Resolution for adoption and copy of the business subsidy agreement within the Purchase and
Redevelopment Contract between the HRA and WRE, LLC.
2
CITY OF MONTICELLO
RESOLUTION NO.
RESOLUTION APPROVING A BUSINESS SUBSIDY AGREEMENT
BETWEEN THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND
FOR THE CITY OF MONTICELLO AND WRE, LLC
BE IT RESOLVED By the City Council ("Council") of the City of Monticello ("City") as
follows:
Section I. Recitals.
1.01. The Housing and Redevelopment Authority in and for the City of Monticello
("Authority") currently administers Central Monticello Redevelopment Project No. I (the
"Project"); and the Authority and City have created Tax Increment Financing District No. 1-38 (the
"TIP District") within the Project, all pursuant to Minnesota Statutes, Sections 469.001 to 469.047
and Sections 469.174 to 469.179.
1.02. To facilitate redevelopment of certain property in the TIP District, the Authority
proposes to enter into a Purchase and Redevelopment Contract (the "Contract") between the
Authority and WRE, LLC (the "Redeveloper"), under which among other things the Authority will
convey certain property described as Lot 2, Block 1, Otter Creek Crossing 3rd Addition (the
"Redevelopment Property") to Redeveloper.
1.03. The City currently owns the Redevelopment Property and has previously authorized
the conveyance of that property to the Authority in order to promote the development of the Otter
Creek Crossing industrial park.
1.04. The assistance under the Contract constitutes a "business subsidy" exceeding
$100,000 within the meaning of Minnesota Statutes, Section 116J.993 to 116J.995 (the "Business
Subsidy Act").
1.05. The "business subsidy agreement" as required under the Business Subsidy Act is
included as one section of the Contract. The Authority duly noticed a public hearing regarding the
business subsidy agreement, held such a hearing on April 11, 2007, and adopted a resolution
approving the business subsidy agreement on that date.
1.06. Under the Business Subsidy Act this Council is required to approve any business
subsidy agreement.
1.07. The Council finds that the execution of the Contract, including the business subsidy
agreement, by the Authority and performance of the Authority's obligations thereunder are in the
best interest of the City and its residents.
Section 2. City Approval: Further Proceedings.
2.01. The Council approves the business subsidy agreement within the Contract as
2&3422vl MNIMNI90-123
presented to the Council, subject to modifications that do not alter the substance of the transaction
and that are approved by the Chair and Executive Director, provided that execution of the
documents by those officials shall be conclusive evidence of their approval.
2.02. City staff and officials are authorized to take all actions necessary to assist the
Authority in performing its obligations under the business subsidy agreement and the Contract as a
whole, including without limitation execution of any deed or other documents necessary to convey
the Redevelopment Property from the City to Authority and from Authority to Redeveloper.
Approved by the City Council of the City of Monticello this 23rd day of April, 2007.
Clint Herbst, Mayor
ATTEST:
Jeff O'Neill, City Administrator
283422vl MNI MNI90-[23
2
Act. The total original principal amount of the Interfund Loan is $152,460.00. The terms of the
Interfund Loan are described in the resolution attached as Schedule D (the "Loan Resolution").
The Authority will pledge Available Tax Increment, as defined in the Loan Resolution, to
payment of the Interfund Loan. The Redev 0 rights or interest in any Tax Increment.
a Section 3.8. A eem e provisions of this Section constitute the
C. '''business subsidy a 0 the Business Subsidy Act.
(a) General Terms. The parties agree and represent to each other as follows:
(1) The subsidy provided to the Redeveloper consists of the principal amount of the
Interfund Loan described in Section 3.7. The Interfund Loan is payable from a portion of
the Tax Increments from the TIP District, an economic development tax increment
financing district.
(2) The public purposes of the subsidy are to facilitate development of the
Authority's industrial park, increase net jobs in the City and the State, and increase the tax
base of the City and the State.
(3) The goals for the subsidy are: to secure development of the Minimum
Improvements on the Redevelopment Property; to maintain such improvements as a
production facility for the time period described in clause (6) below; and to create the jobs
and wage levels in accordance with Section 3.8(b) hereof.
(4) If the goals described in clause (3) are not met, the Redeveloper must make the
payments to the Authority described in Section 3.8(c).
(5) The subsidy is needed to induce Redeveloper to locate its business at this site,
and to mitigate the cost of assessments for public infrastructure, all as determined by the
Authority upon approval of the TIP Plan.
(6) The Redeveloper must continue operation of the Minimwn Improvements as a
"Qualified Facility" for at least five years after the Benefit Date (defined hereinafter),
subject to the continuing obligation described in Section 10.3 of this Agreement. For the
purposes of this Section, the term Qualified Facility means a distribution, warehouse or
manufacturing facility, including office space necessary for and related to those activities, all
within the meaning of Section 469.176, subd. 4c of the TIP Act. The improvements will be
a Qualified Facility as long as the Minimwn Improvements are operated by Redeveloper or
a tenant for the aforementioned qualified uses. During any period when the Minimwn
Improvements are vacant and not operated for the aforementioned qualified uses, the
Minimum Improvements will not constitute a Qualified Facility.
(7) The Redeveloper does not have a parent corporation.
305850v3 MNI MNI90-125
10
(8) The Redeveloper has not received, and does not expect to receive, financial
assistance from any other "grantor" as defined in the Business Subsidy Act, in connection
with the Development Property or the Minimum Improvements.
(b) Job and Wage Goals. The "Benefit Date" of the assistance provided in this Agreement
is the earlier of the date of issuance of completion of the Minimum Improvements or the date the
Minimum Improvements are occupied by Redeveloper or a tenant of Redeveloper. Within two
years after the Benefit Date (the "Compliance Date"), the Redeveloper or tenant of the Redeveloper
shall (i) retain at least 6 Pennanent Full Time Equivalent Jobs on the Redevelopment Property from
another location outside the City; (ii) cause to be created at least 5 new Permanent Full Time
Equivalent Jobs on the Redevelopment Property (above and beyond the 6 retained jobs); and (iii)
cause the average hourly wage of the 11 total Permanent Full Time Equivalent Jobs to be at least
$18.81 per hour, exclusive of benefits. Jobs created by any tenants within the Minimum
Improvements will count toward the requirements of this Section. Notwithstanding anything to the
contrary herein, if the wage and job goals described in this paragraph are met by the Compliance
Date, those goals are deemed satisfied despite the Developer's continuing obligations under
Sections 3.8(a)(6) and 3.8(d). The Authority may, after a public hearing, extend the Compliance
Date by up to one year, provided that nothing in this section will be construed to limit the
Authority's legislative discretion regarding this matter.
(c) Remedies. If the Redeveloper fails to meet the goals described in Section 3.8(a)(3), the
Redeveloper shall repay to the Authority upon written demand from the Authority a "pro rata share"
of the outstanding principal amount of the Interfund Loan together with interest on that amount at
the implicit price deflator as defined in Minnesota Statutes, Section 116J .994, subd. 6, accrued from
the date of substantial completion of the Minimum Improvements to the date of payment. The term
"pro rata share" means percentages calculated as follows:
(i) if the failure relates to the number of jobs, the jobs required less the jobs created,
divided by the jobs required;
(ii) if the failure relates to wages, the number of jobs required less the number of
jobs that meet the required wages, divided by the number of jobs required;
(iii) if the failure relates to maintenance of the facility as a Qualified Facility in
accordance with Section 3.8(a)(6), 60 less the number of months of operation as a Qualified
Facility (where any month in which the Qualified Facility is in operation for at least 15 days
constitutes a month of operation), commencing on the Benefit Date and ending with the date
the Qualified Facility ceases operation as determined by the Authority Representative,
divided by 60; and
(iv) if more than one of clauses (i) through (iii) apply, the sum of the applicable percentages, not to exceed 100%.
Nothing in this Section shall be construed to limit the Authority's remedies under Article IX
hereof. In addition to the remedy described in this Section and any other remedy available to the
Authority for failure to meet the goals stated in Section 3.8(a)(3), the Redeveloper agrees and
305850v3 MNI MNI90-125
11
understands that it may not a receive a business subsidy from the Authority or any grantor (as
defined in the Business Subsidy Act) for a period of five years from the date of the failure or until
the Redeveloper satisfies its repayment obligation under this Section, whichever occurs first.
(d) Reports. The Redeveloper must submit to the Authority a written report regarding
business subsidy goals and results by no later than February I of each year, commencing February
1,2008 and continuing until the later of (i) the date the goals stated Section 3.8(a)(3) are met; (ii) 30
days after expiration of the period described in Section 3.8(a)(6); or (iii) if the goals are not met, the
date the subsidy is repaid in accordance with Section 3.8(c). The report must comply with Section
116J.994, subdivision 7 of the Business Subsidy Act. The Authority will provide information to the
Redeveloper regarding the required forms. If the Redeveloper fails to timely file any report required
under this Section, the Authority will mail the Redeveloper a warning within one week after the
required filing date. If, after 14 days of the postmarked date of the warning, the Redeveloper fails to
provide a report, the Redeveloper must pay to the Authority a penalty of $100 for each subsequent
day until the report is filed. The maximum aggregate penalty payable under this Section $1,000.
Section 3.9. Payment of Administrative Costs. The Authority acknowledges that upon
execution of the Preliminary Agreement, Redeveloper has deposited with the Authority $10,000.
The Authority will use such deposit to pay "Administrative Costs," which term means out of pocket
costs incurred by the Authority and City together with staff costs of the Authority and City, all
attributable to or incurred in connection with the negotiation and preparation of the Preliminary
Agreement, this Agreement, the TIF Plan, and other documents and agreements in connection with
the development of the Redevelopment Property. At Redeveloper's request, but no more often
than monthly, the Authority will provide Redeveloper with a written report including invoices,
time sheets or other comparable evidence of expenditures for Administrative Costs and the
outstanding balance of funds deposited. If at any time the Authority determines that the deposit is
insufficient to pay Administrative Costs, the Redeveloper is obligated to pay such shortfall within
15 days after receipt of a written notice from the Authority containing evidence of the unpaid costs.
If any balance of funds deposited remains upon issuance of the Certificate of Completion pursuant
to Section 4.4 of this Agreement, the Authority shall promptly return such balance to Redeveloper;
provided that Redeveloper remains obligated to pay subsequent Administrative Costs related to any
amendments to this Agreement requested by Redeveloper. Upon termination of this Agreement in
accordance with its terms, the Redeveloper remains obligated under this section for Administrative
Costs incurred through the effective date of termination.
(The remainder of this page is intentionally left blank.)
305850...3 MNI MNI90-125
12
Council Agenda: 4/23/07
5K. Consideration of Approval of Plans and Specifications and Authorize
Advertisement for Bids for the 2007 Street Reconstruction ProlZram (City of
Monticello Proiect No. 2007-01C) (WSB)
A. REFERENCE AND BACKGROUND:
At the February 26, 2007 City Council meeting, the Council accepted the feasibility
report addressing the reconstruction of the remaining streets in Area 3 (River Street,
Craig Lane, Kenneth Lane, Hillcrest Road, Hillcrest Circle, Hilltop Drive, and Matthew
Circle) ofthe City's Overall Street Reconstruction Program.
The public hearing for the project was held by the City Council at the March 12, 2007
meeting. Many of the comments from residents within the project area addressed the
proposed width of the streets, the inclusion of a trail/sidewalk, and the overall size and
scope of the project. The final project that was approved by the City Council as a result
of the public hearing included the following:
.
Reconstruction of River Street from CSAH 75 to Craig Lane will be an urban
section with a street width of 30 feet.
Reconstruction of Hillcrest Road will be an urban section at a width of26 feet
from the north to south intersections with River Street.
Reconstruction of Hilltop Drive to an urban section at a 26-foot width for the
entire length of street.
Construction of a cul-de-sac at the east end of Hilltop Drive.
Sidewalk construction along the south side of River Street from the existing
sidewalk at Craig Lane to the Montissippi Park entrance.
Craig Lane, Kenneth Lane, Hillcrest Circle, and Matthew Circle will be improved
to their existing widths of 32 feet.
Kenneth Lane will be milled, settled areas will be corrected, and the entire street
overlayed.
Construction of a parking lot at Hillcrest Park will be determined based on the
construction costs of alternative bids including curb and gutter with a millings
base or a pavement base. When bids are received, the City will determine the
finished base of the parking lot.
.
.
.
.
.
.
.
The Engineer's Opinion of Probable cost for the construction of the project as presented
is approximately $1,600,000.
The City storm sewer outlet constructed with this project will discharge drainage to an
un-named creek located behind the homes along Hillcrest Road and Hilltop Drive. This
creek begins in the Montissippi Park upstream of the project and connects to the
Mississippi River west of the mobile home park located east of the project limits. This
creek is considered public water by the Minnesota Department of Natural Resource due
to its proximity to the river and is considered an asset to the homeowners who live
adjacent to it. Residents living on and near this creek have requested that since the City
is now using this unique area for storm water discharge that the City also commit to
providing periodical maintenance to ensure flowage. This activity would include
periodical removal of trees, debris, and beaver dams, which are currently removed by
local residents. It would seem to be a reasonable request considering the use of the creek
for storm water management purposes.
C;'1Jocwn<nlSand Sellblgs1da_vrminge~iUJcal SetIing$LTe"'fJi'rlJry InremelFilalOLKB]iAGN fT.4/_2()()7S/Re;;cwIpprovePlmuSpecsalulAulhori::eAFB-042J07.rJac
Council Agenda: 4/23/07
This project will also require the acquisition of three new street, drainage and utility
easements for the placement of new storm sewer pipe systems and additional street right-
of-way. Preliminary discussions with the affected property owners for these easements
have taken place but the legal documents have yet to be prepared or signed.
The assessments originally proposed for this project represented a combination of front
foot assessments as well as per lot assessments for the street and sidewalk improvements.
The Council is also interested in a dual driveway policy. It is anticipated that final
assessment values and the dual driveway policy will be provided to the Council at the
time of project award.
Should the Council approve the final plans and specifications and authorize the
Advertisement for Bids, it is anticipated that the bids will be received and presented to
the City Council for consideration of contract award at the May 29, 2007 Council
meeting.
B. ALTERNATIVE ACTIONS:
1. Approve the plans and specifications as presented and authorize the submittal of the
Advertisement for Bids for publication.
2. Do not approve the plans and specifications.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, Public Works Director, and City
Engineer that the Council approve the plans and specifications and authorize the
publication of the Advertisement for Bids on the project. The project as proposed is
consistent with the feasibility study and overall program undertaken by the City in prior
street reconstruction projects.
D. SUPPORTING DATA:
None
C: ll:l<Icumenl.r and Sernngs'vili\",-grossinger\lm:al SelringslTemporary Ollemel FIIt~'.olK/JJ'AGN "!r/_1OO7SJ.RerotlApprovePl4ruSpusa..u1llJwmeAFB_I)4}JQ7.doc
Council Agenda: 4/23/07
5L. Consideration of approval of contribution for Fire Department Equipment/Gear and
Parks Department. (RW)
A. REFERENCE AND BACKGROUND:
The City has received a donation in the amount of$I,OOO from Wal-Mart and donation of
$10,000 payable in installments from Land of Lakes Choirboys to go towards equipment
purchases for the Fire Department. The City has also received a donation of $65 from the
Monticello Lions Club for the lighting project at Bridge Park. As required by state statute, if
the City accepts the donation of funds, the City Council needs to adopt a resolution specifying
the amount ofthe donation and its use.
B. ALTERNATIVE ACTIONS:
1. Approve the contribution and authorize use of funds as specified by the donor.
2. Do not approve the contribution and return the funds to the donor.
C. STAFF RECOMMENDATION:
It is the recommendation ofthe City Administrator and the Finance Department to adopt the
resolution accepting the contribution.
D. SUPPORTING DATA:
Resolution
City of Monticello
RESOLUTION NO. 2007-27
RESOLUTION APPROVING CONTRIBUTIONS
WHEREAS, the City of Monticello is generally authorized to accept
contributions of real and personal property pursuant to Minnesota Statutes Sections
465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain
such property for the benefit of its citizens in accordance with the terms prescribed by the
donor. Said gifts may be limited under provisions ofMN Statutes Section 471.895.
WHEREAS, the following persons and or entities have offered to contribute
contributions or gifts to the City as listed:
DONORlENTITY DESCRIPTION VALUE
Wal-Mart Cash contribution $1,000.00
Monticello Lions Club Cash Contribution $65.00
Land of Lakes Choirboys Cash contribution $10,000.00
WHEREAS, all said contributions are intended to aid the City in establishing
facilities, operations or programs within the city's jurisdiction either alone or in
cooperation with others, as allowed by law; and
WHEREAS, the City Council hereby finds that it is appropriate to accept the
contributions offered.
NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as
follows:
1. The contributions described above are hereby accepted by the City of
Monticello.
2. The contributions described above will be used as designated by the
donor. This may entail reimbursing or allocating the money to another
entity that will utilize the funds for the following stated purpose:
DONORlENTITY RECIPIENT PURPOSE
Land of Lakes Choirboys Monticello Fire Department Equipment
Monticello Lions Club Parks Department Brid"e Park Li.htin"
Wal-Mart Monticello Fire benlutment Eouinment
Adopted by the City Council of Monticello this 23rd day of April, 2007.
Clint Herbst, Mayor
ATTEST:
Jeff O'Neill, City Administrator
Council Agenda: 4/23/07
SM. Consideration of approvinl! a temporary liquor license for wine tastinl! event at Church
ofSt. Henrv. (JO)
A. REFERENCE AND BACKGROUND:
The Church of St. Henry is proposing to hold a wine tasting event at 1001 East 7th Street on
June 15, 2007. State statutes require a non-profit organization conducting a wine tasting
event to obtain a temporary on-sale license for the event.
B. ALTERNATIVE ACTIONS:
1. Approve the temporary on-sale license for the Church ofSt. Henry's for a wine tasting
event on June 15,2007.
2. Do not approve the temporary on-sale license.
C. STAFF RECOMMENDATION:
It is recommended that the City Council approve the temporary on-sale liquor license for the
June 15, 2007 wine tasting event at the Church of St. Henry's.
D. SUPPORTING DATA:
Copy of application.
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Dj.vj~ion
444 Cedar St-Sllite 133
St. Paul, MN 55101-5133
~
(651 )296-6439 TOO (65 I )282-6555
APPLICATION AND PERMIT
FOR A TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME .oF ORGANlZATI.oN
h h
sTREET ADDRESS
CITY
TAX EXEMPT NUMBER
STATE ZIP C.oDE
DATE .oRGANlZED
H.oME PH.oNE
( )
NAME .oF PERSON MAKING APPLICATION
BUSINESS PHONE
TYPE .oF .oRGANIZATION
OCl..UBOCHARITAB
ADDRESS
Gl.oUS 0011iER N.oNPR.oFIT
.oRGANIZATION .oFFICER'S NAMa
ADDRESS
ADDRESS
Location whcte liconse will be ...,d. If IIl1 outdoor area, describe
__ gord.e..Yl:5 of sl;narea lQli!i':atsa a.t 1991 E. 7th ~t.Feet.
Mnnt-i,-.Q11n
Will. the "l'Pllcant c_ for inlOAicaling Iiquor~' if N, 1M lbc ~ IIIllI addm. of the liquor n_ providing the servia.
nn
Will !be applicant carry liquor liabiJ;ty inourance? If 00, the camer's name and amount of coverage.
(NOTE: Insuranccisnotmandatory.) r<=llt-hnl; r- Ml1rll.:ll Tn~l1T::In,...Q.
APPROVAL
.u>PLICA'J'I01Il M\J!;T lIE Il.Pl'IlOVW n an' OR 00llN1"Y BEroIlt: 5UIIMITI1l'IG ro ALCOIIOI.." G~MJIUNG ENFO\lCEMENT
GITY/C.oUNTY DATE APPR.ovED
CITY FEE AMOUNT UCENSE DATES
DATE FEE PAID
STGN^rV.ltc CITY CLERK OR COWl'Y OFflClAI.
APPROVe.O A\cohol. &. OambW:l:!:- En!cn=mc.nl J)ttector
Not<: 1Jo..' __ __....... _ _......... tIN odd..........IIIl4Ibo....... ~~, 1IIIs.u_
..sl be.......... ..0.< __ _ Iolhe ~ or c..uao,. .. _ 30 dJIl'. - IlK......
r5-Om9 (6'-18)
Council Agenda: 4/23/07
5N. Consideration of reauest for authorization to obtain appraisals for Chadwick/Spike
properties. (R W)
A. REFERENCE AND BACKGROUND:
Recently the Mayor and city staff were approached by John Chadwick and group, owners of
commercial and residential properties in and adjacent to the Otter Creek Industrial Park
inquiring as to the City's interest in possibly purchasing all of the commercial, residential and
adjacent properties to the industrial park. If the Council is interested in pursuing this potential
purchase, it is recommended that the City obtain an appraisal of the property to help in
negotiations.
When the City purchased under contract for deed approximately 100+ acres from John
Chadwick and Jim Bowers for the Otter Creek Industrial Park, the Chadwick group retained
an approximate 40 acre strip ofland adjacent to 1-94 and Chelsea Road. This property was
planned as commercial development in the future. In addition, the Chadwick group retained
approximately 13.5 acres in the southeast comer of their property adjacent to 90th Street that
they had hoped to develop into residential. Finally, the Chadwick group also owns a 100+
acres south of the current industrial park known as the Spike property of which they are
interested in selling approximately 60 acres that would be primarily adjacent to our current
industrial park parcel.
The initial proposal submitted by the Chadwick group proposes a total sale price including the
City's assumption of existing special assessments of over $16,000,000, Broken down by
parcel, the asking price for the commercial parcel adjacent to 1-94 would be approximately
$12,700,000 with assessments, $880,000 for the 13 acre residential property in the southeast
comer of the property and $3,200,000 for approximately a 60 acre Spike property. The
owners have indicated a willingness to provide seller financing with $900,000 down payment
and additional principal and interest over a number of years to be determined.
With these parcels surrounding our current industrial park, there may be a lot of merit in
considering additional land acquisition for future expansion of additional industrial or
commercial uses. With the Spike property currently guided for residential development, the
Council would need to decide whether the City should be involved in residential development
even if the property is adjacent to the industrial park. It could be that the comprehensive plan
will identitY this property for uses other than residential if the City acquired it. With
commercial development being slower to occur in this area, is this property adjacent to 1-94
better utilized for future industrial expansion? In all of this discussion the question remains
whether the City can afford to purchase all of this property at this time and what the fair
market value of the property is. If there is interest in pursuing this idea, it is recommended
that an appraisal be obtained by the City to help in negotiations.
B. ALTERNATIVE ACTIONS:
1. Direct staff to obtain an appraisal from a qualified commercial and residential land
appraiser on the three parcels identified.
Although quotes haven't been received, it is estimated that a commercial appraisal for
this property could exceed $5,000.
Council Agenda: 4/23/07
2. Do not authorize appraisals at this time.
C. STAFF RECOMMENDATION:
It is the recommendation ofthe City Administrator and Finance Director that if the Council is
interested in exploring the feasibility of purchasing all of these parcels that an outside
appraisal be obtained to help in establishing a fair market value for the properties.
D. SUPPORTING DATA:
Proposal Summary Outlining Total Cost of the Property
Comparison of Current Market Values of Properties for Sale
Seller Financing Options being Proposed
Map Depicting Properties in Question.
Proposal for City of Monticello
Parcels
Acres
Per S.F. w/Asmt's
Total Price
Chelsea Commercial 40.0 $7.30 $12,766,308.00
Otter Creek Residential 13.5 $1.50 882,090.00
Spike Property as
Business Park 60.0 $1.25 3,267,000.00
Totals 113.5 $16,915,398.00
Benefits
Long term expansion space for business park
Ongoing profit center for City of Monticello
Allows city to capture benefit if interchange has to move eastward
Allows city to capture benefit from investment in YMCA property
Utilizes existing infrastructure
Note: Chelsea Commercial property includes city assuming $2,311,908 in
Assessments for recent improvements
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Council Agenda: 4/23/07
5P. Approval of establishinl!: chanl!:e fund for MCC for operation of ballfield concessions.
(CS, PM)
A. REFERENCE AND BACKGROUND:
At the previous meeting, the Council approved petty cash and change funds that are currently
used within the City which is an audit requirement for the City. With the MCC takeover of
the concession operations at the ballfields it is being requested that a change fund for the
concession operations be established. Again no amount is shown in this document but
Council members will receive a separate listing showing the amount.
FUND
Change Fund
DEPARTMENT
MCC
USE
Cash drawer used when MCC operates
concessions.
B. ALTERNATIVE ACTIONS:
1. Approve the establishment of a change fund for MCC for the operation of the concessions
at the ballfields.
C. STAFF RECOMMENDATION:
The City Administrator and senior finance staff recommend approving the establishment of a
change fund covering the MCC operation ofthe concessions at the ballfields which would be
in compliance with audit requirements.
D. SUPPORTING DATA:
None.
Council Agenda - 4/23/07
7. Public Hearinl!-Consideration of adoptinl! proposed assessment roll for delinquent
utility bills and certification of assessment roll to County Auditor. (RW)
A. REFERENCE AND BACKGROUND:
The City Council is again asked to adopt an assessment roll for utility billing accounts
which are delinquent more than 60 days and to certify the assessment roll to the County
Auditor for collection on next year's real estate taxes.
The delinquent utility accounts that are included with the agenda are accounts that are at
least 60 days past due and include all new delinquents from the last time we certified
them. In addition to the delinquent amount, the Council also previously approved the
establishment of an administrative fee of $50 per account that is added to each delinquent
assessment. The amounts shown on the enclosed delinquent utilities list include the
additional $50 administration fee for the preparation of the assessment roll.
It is recommended that the delinquent accounts be put on an assessment roll for
certification at an interest rate of 6% as allowed by state statute. As in the past, if any
accounts are paid within 30 days after the adoption of the assessment roll, they can be
paid without the additional interest. After 30 days, payments will be charged interest.
B. ALTERNATIVE ACTIONS:
I. Adopt the assessment roll for the delinquent charges as presented.
2. Based on public hearing input, adjust the assessment roll as required.
C. STAFF RECOMMENDATION:
It is the City Administrator's recommendation that the Council adopt the assessment roll
as presented. All of the accounts are at least 60 days past due and have been given proper
notice of this assessment hearing and ample opportunity to pay the accounts in full. All
utility accounts were notified that there would be an additional $50 administrative fee
attached to each outstanding balance if the account was not paid by noon on April 10,
2007.
D. SUPPORTING DATA:
Copy of resolution adopting assessment roll
Complete listing of delinquent accounts to be certified.
CITY OF MONTICELLO
RESOLUTION NO. 2007-24
RESOLUTION ADOPTING ASSESSMENT ROLL
FOURTH QUARTER 2006
WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and
heard and passed upon all objections to the proposed assessment for delinquent utility account
charges,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessments against the parcels named
herein, and each tract of land therein included is hereby found to be benefitted by the
assessment levied against it.
2. Such assessment shall be payable in one (I) annual installment payable on or before the
first Monday in January 2008 and shall bear interest at the rate of 6 percent per annum
from the date of the adoption of this assessment resolution. To the first installment
shall be added interest on the entire assessment from the date of this resolution until
December 31, 2008.
3. The owner of the property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property
with interest accrued to the date of payment, to the City Treasurer, except that no
interest shall be charged if the entire assessment is paid within 30 days from the adoption
of this resolution.
4. The City Administrator shall forthwith transmit a certified duplicate of this assessment
roll to the county auditor to be extended on the proper tax list of the county, and such
assessment shall be collected and paid over in the same manner as other municipal taxes.
Adopted by the City Council this 23'd day of April, 2007.
ATTEST:
Clint Herbst, Mayor
Jeff O'Neill, City Administrator
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City Council Agenda - 04/23/07
8. Public Bearin!!: - Consideration to approve a resolution adoptin!!: of the modification to
the Redevelopment Plan for Central Monticello Redevelopment Proiect No.1 and
establishin!!: TIF District No. 1-38 therein and the adoption of the TIF Plan therefor.
Applicant: Walker In-Store. (O.K.)
A. Reference and Back!!:round:
OPEN PUBLIC HEARING
The public hearing should be opened for public comment or questions relative to the proposed
modification to the Redevelopment Plan and proposed establishment ofTIF District No. 1-38.
The public hearing notice appeared in the local newspaper on April 12, 2007, satisfying the
requirements of the Minnesota Statutes.
TIF District No. 1-38, an Economic District, is being created to assist with land and public
improvement costs associated with development and purchase of the Monticello Business
Center (Otter Creek Crossing). WRE LLC, dba, Walker In-Store, plans to construct a 10,240
sq ft office/production/warehouse facility in the city-owned industrial park. The proposed
project will bring 11 full-time permanent jobs at an average wage-level of $18.81 per hour
without benefits. The company markets in-store display strategies, and sells, assembles, and
distributes in-store display products such as shelving, etc.
On February 26,2007, the City Council called for a public hearing date of April 23, 2007, and
on September 25, 2006, the City Council approved the fmal plat for Lot 2, Block I, Otter
Creek Crossing 3nd Addition. On April 3, 2007, the Planning Commission approved a
resolution finding the proposed TIF District project conformed with the redevelopment and
development goals for the city of Monticello.
The proposed TIF Plan was distributed to the County and School District on March 19,2007,
in order to meet the 30-day notice for comment prior to the public hearing of the Council. The
HRA adopted it's TIF resolution on April 11, 2007.
TIF District 1-38, an Economic District, has a life duration of eight years after receipt of the
first increment to the HRA which is expected in 2009. An Economic District must create new
jobs and can be used to assist manufacturing, warehousing, and distribution centers. Prior to
the HRA's reduced land offer to Mr. Walker, HRA Attorney Bubul was consulted to verify the
nature of the business met the qualifications for establishment of an Economic District.
1
City Council Agenda - 04/23/07
The attached maps show the boundaries of the Redevelopment Project No. I and proposed
TIF District 1-38. Based on the TIF Cashflow ran by Ehlers & Associates using a building
market value of$512,000 ($50.00), improved land value of$196,020 ($2.70 per sq. ft.) and a
8 % interest rate; the project is estimated to generate approximately $112,798 of net tax
increment over the life of the district. The total project cost within the TIP Budget is $120,000.
CLOSE PUBLIC HEARING
The attached resolution for approval states the findings and public purpose for establishment of
TIF District No. 1-38.
B. Alternative Action:
I. A motion to approve a resolution adopting the modification to the Redevelopment Plan
for Central Monticello Redevelopment Project No. I and establishing TIF District No.
1-38 therein and the adoption of the TIF Plan therefor.
2. A motion to deny approval of the resolution adopting the modification.......................
3. A motion to table any action.
C. Recommendation:
The City Administrator recommends alternative no. I. The proposed new wage-levels, number
of jobs, and building size meet the criteria and the project complies with the Declaration of
Covenants and Minnesota Statutes.
D. Suooortinl! Data:
Public hearing notice, resolution for adoption and TIP Plan including maps.
2
. .
interim amendment to Section 9-
1 of the CIty Code rea'ulaU"tJ traf.
fie allowlna the Clty to Dram De,-
mlSSilo" to theChimiber of CDm~
merce' to place-s sf","' on 'Cltv
91'Qf)@rtv for a lemporarv Derlod
IlI.Jime..
Kim Holien of Northwest Associat~
ed Consultants provided the back'
ground information which proposes
a license agreement to allowatem-
porary sign an City _property which
would advertise' the downtown
businesses. The location of the
temporary sign is on City property
and not in the right-at-way and
therefore would -not require ap-
proval from MnDOT or Wright
County.
The purpose 01 the sign is to make
downtown business identifiable to
the traffic going through the CitY. If
there is a positive evaluation they
would then consider a permanent
sign.
Staff felt the area allowed to use the
sign should be at the discr-etion of
the Chamber of Commerce.
WAYNE MAYER MOVED TO AP-
PROVEAUCENSEAGREEMENT
TO ALLOW A TEMPORARY
SANDWICH sOARD SIGN FOR
.THE CHAMBER OF COMMERCE
ON CITY PROPERTY SUBJECT
TO THE FOllOWING CONDI-
TIONS OF THE LICENSE AGREE'
MENT:
A. The subject sign snail be locat-
ad on City property at the south~
west cornarof the intersection
adjacent to the Chamber of
Commerce site.
B. The subject sign shall be a
sandwich board sign.
C. The subject sign shalf not ex-
ceed four (4) feet in height.
D. The face area of the sign shall
not exceed seven (7) square
feet on either side.
E. No sign shall be located within
ten (10}feet of a fire hydrant.
F. No sign shall be placed within
the public right-of~way.
G. The Chamber of Commerce
shall be responsible for all
scheduling of tenants wishing
to advertise a message on the
sign,
H. Color and design shall meet the
design guidelines for theeCD
zoning district, and shaltoot be
composed of "fluorescent". col~
ors.
I; The Chamb&r of COmmerce
shall be (aspon,sible forreview~
_ing the design of each faceplate
to be placed on the sign.
J. The sign must be well main.
tained and kept if'! good repair at
an times. MaintenanCe of the
sign shall be the responsibility
of-the ChambeJ of Commerce.
K. The sign shatl be located on
ground level.
L. The sign shall not obstrtJct the
vision of -drivers or pedestrians
or detract from the visibility of
any official traffic control device.
M.The placement of the sign shall
not impede pedestrians or vehi-
cle circulation. The Chamber of
Commerce shall, be responsible
for sign placement.
N. The sign shall not occupy any
publicsidll1ll~k.
O. The sign sI1;lILMt have electri-
cal conneCtions, nor include
jo~d'iimit.. 'J
TOM PERRAULT MOVED TO HAVE
SUNNY FRESH FOODS FUND THE
TESTING OF 4TH AND LOCUST
STREETS TO DETERMINE IF THEY
WOULD SUP~ORT A TEN TON
lOAD LIMIT, OTHERWISE THEY
WilL BE POSTED AT 9 TON FOR
THE PRESENT TIM~ SUSIE WOJC-
HOUSKI SECONOED THE MOTION.
MOTION CARRJED UNANIMOUSLY
J_OI~t M6eting:,'There was discussion
of schedulIng a joint meeting of the
Coll1cil and Planning Commission re-
garding the Comprehensive Plan~
Brian Stumpf asked that this meeting
rtIl::ty .IJt:l' l:i~t:!lI l::tt LIlt!' UllIut::' UI 1.11tl vtlr.f-
suiting Engineers or atthe office of the
City Administrator.
Complete digital Proposal F6mi~,
Plans, and Specifications for use by
contractors submitting a bid are avail-
able at wwwouestCdn com. You may
download the digital plan documelils
(including the 2007 Standard City
Specification) for $25.00 byillputfing
Quest project #508241 on' the w~
site's Project Search page." Please
contact QuestCDN,com at 952-233-
1632 orinfn@ollAstcdn{'..omforassis-
tance in free membership regIstration,
downloading. and working with this dig.
ital project information.
"_~U8IlJat-ser \1LfJ1R U1U anou;,c.., -
. misc. household.tt.n'[s, togs, fan,
lamps, to1IertJtEid..: '
Pamert Gtel2 (\JllIt 12'4) - misc.
household items, -toys, bl~, exercise
equiptRef\t,1awh fumitull!, clothing,
(Ap,. 12 &.19,:/l)07)rnt-SAlE 4121
.
nepresSlOn
':t jf "'"
Treat I as _ "ad on it.
life depemlol'
City of Monticello
(Official PublicatIOn)
NOTICE OF PUBLIC HEARING
CITY OF MONTICellO
WRIGHT COUNTY
STATE OF MINNESDTA
NOnCE IS HEREBY GIVEN that the City Council of the City .of MonticeliQ,;WrighfCounty; St$t.'" Mlnhesota"wrn hold a
public hearing on Apri123, 2007, at approximafely7:oo p.m. at tm> City CotiritilCha_11'1 City.HaII..5lli walriufSlillet;
Mo~ticelio, Minnesote, relating to the proposed adoption of a Mbcflficaliori fa tt1&'1'l6tIav9l0pfi\ent. PIal) 'for'CtriIra1 ~O!rtl~.
10 Redevelopment Project No. 1 (the "Redevelopment Plan Modffication"), tl1e prOl>ds04 ~~,"f T~.1n.,em8ltt R-
nancing District No. 1-38 (an economic development tax incren"l!lnt ,financing dll!friet) vilth;" ~_ ~k>Ji.ai!velop-
meot Project No, 1, and the proposed adoption of a Tax InorementFinancllqj f'llri ilhe"11I'i'lan") lhel!!fot (<'lll1ectively, the
"Plans"), pursuant. to Minnesota Statutes, 469,001 to 469.04ranc(Sedions~46!U~4 to4fJQJ7~j €l11 iACh:isi'tti, 6S~ended.
Copies of the Plans are on fil. and available lor public in5pQCtion at tIle<JiflCUl'1f\e'Qity AilIwl .iSll>ltilr'Ol Qity1tllt .
. . . . .' . '. ..... . ': .':' .', _ , .... '3._. J .C, .... ~ . ".',- _.: .._~,!
The property to ba inoluded in Tax Inclllmilnt Financing District Nlj,1 ,38' is-b.ca!!l\f WltlIln Cei1tn!1 MdnllPelo~""~~nt
Project No.1 and the City of Monticeflo.A map of (:entralMon1ic\!1IO I'l~ PI~'d.'1and ~,~ Fi-
nancing District No. 1-38 therein is set forth beldvi. . Subjectjo bellatn limitlllil>)iS;lBliilcteri\8l1l frOlll~ l~""lIt F",fl!!hO-
ing District No. 1-38 may li9apent on er'9ib1e uses with;" the boundariesof~~liceIIo.ll~llii,1 PfbJect~... t.
TAX INCRE~NTF1NA~G~~",r'38;. .
CEN'J'tt.\i.M:OmCELL()
REDE~PMEN:r PR(}mctN~~'I."
em l)FMONTI~O
WfOOIlTC()uN'tY, ~()TA
;
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i
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"__,..'__"....'" '. C,Tl
_..::..c.F'
, '1".''''
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. .uk '~;"" ":-_b
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All interested persons may appear at the hearing and present then- viewsoraRy or priortothe 'meefll'lglA:writing.-'"
BY ORDER OF THE CITY COUNCil OF THE CITY OF MONTiCELLO, MINNl"SOTll
Is! .,lp.ff O'NAiI, City Administrator
{Apr. 12,2007) mt-PHN TfF dist w/maP-oJ", ~k
":, .........~.. '\:;, ...."',:'-._,.. ~
PtibtiC N~9s iontiritled
CITY OF MONTICELLO
WRIGHT COUNTY
STATE OF MINNESOTA
Council member
introduced the following resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION ADOPTING A MODIFICATION TO THE REDEVELOPMENT
PLAN FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1; AND
ESTABLISHlNG TAX INCREMENT FINANCING DISTRICT NO. 1-38 THEREIN
AND ADOPTING A TAX INCREMENT FINANCING PLAN THEREFOR.
BE IT RESOLVED by the City Council (the "Council") of the City of Monticello. Minnesota (the
"City"), as follows:
Section I.
Recitals.
1.0 I. The Board of Commissioners (the "Board") of the Monticello Housing and Redevelopment
Authority (the "BRA") has heretofore established Central Monticello Redevelopment Project No. I and
adopted the Redevelopment Plan therefor. It has been proposed by the BRA and the City that the City adopt a
Modification to the Redevelopment Plan for Central Monticello Redevelopment Project No. I (the
"Redevelopment Plan Modification") and establish Tax Increment Financing District No. 1-38 (the "District")
therein and adopt a Tax Increment Financing Plan (the "TIT Plan") therefor (the Redevelopment Plan
Modification and the TlF Plan are referred to collectively herein as the "Plans"); all pursuant to and in
conformity with applicable law, including Minnesota Statutes, Sections 469.001 to 469.047 and Sections
469. I 74 to 469. I 799, all inclusive, as amended (the "Act"), all as reflected in the Plans, and presented for the
Council's consideration.
1.02. The BRA and City have investigated the facts relating to the Plans and have caused the Plans
to be prepared.
1.03. The BRA and City have perfonned all actions required by law to be perfonned prior to the
establishment of the District and the adoption and approval of the proposed Plans, including, but not limited to,
notification of Wright County and Independent School District No. 882 having taxing jurisdiction over the
property to be included in the District, a review of and written comment on the Plans by the City Planning
Commission, approval of the Plans by the BRA on April I I, 2007, and the holding of a public hearing upon
published notice as required by law.
1.04. Certain written reports (the "Reports") relating to the Plans and to the activities contemplated
therein have heretofore been prepared by staff and consultants and submitted to the Council and/or made a part
of the City files and proceedings on the Plans. The Reports include data, infonnation and/or substantiation
constituting or relating to the basis for the other findings and determinations made in this resolution. The
Council hereby confirms, ratifies and adopts the Reports, which are hereby incorporated into and made as fully
a part of this resolution to the same extent as if set forth in full herein.
1.06. The City is not modifying the boundaries of Central Monticello Redevelopment Project No. I,
but is, however, modifying the Redevelopment Plan therefor.
Section 2.
Findings for the Adoption and Approval of the Plans.
2.01. The Council hereby fInds that the Plans are intended and, in the judgment of this Council, the
effect of such actions will be, to provide an impetus for development in the public interest and accomplish
certain objectives as specified in the Plans, which are hereby incorporated herein.
Section 3.
Findings for the Establishment of Tax Increment Financing District No. 1-38.
3.01. The Council hereby fInds that the District is in the public interest and meets the requirements
for an "economic development district" under Minnesota Statutes, Section 469.174, Subd. 12.
, 3.02. The Council further fInds that the proposed development would not occur solely through
private investment within the reasonably foreseeable future and that the increased market value of the site that
could reasonably be expected to occur without the use of tax increment fInancing would be less than the
increase in the market value estimated to result from the proposed development after subtracting the present
value of the proj ected tax increments for the maximum duration of the District permitted by the Tax Increment
Financing Plan; that the Plans conform to the general plan for the development or redevelopment of the City as
a whole; and that the Plans will afford maximum opportunity, consistent with the sound needs of the City as a
whole, for the redevelopment or development of the District by private enterprise.
3.03, The Council further fInds, declares and determines that the City made the above findings
stated in this Section and has set forth the reasons and supporting facts for each determination in writing,
attached hereto as Exhibit A.
Section 4.
Public Puroose
4.01. The adoption of the Plans conforms in all respects to the requirements of the Act and will
result in increased employment in the state and in the preservation and erthancement of the tax base of the State
because it will facilitate the development of a warehouse and distribution facility on underutilized land and will
create new employment opportunities. The Council expressly finds that any private benefit to be received by
developers is incidental, as the assistance is provided only to write-down the high industrial park development
costs incurred by the HRA and only in the amount necessary to carry out that purpose. That is, the tax
increment assistance is necessary to provide the public benefits described above. Therefore, the Council fInds
that the public benefits of the Plans exceed any private benefits.
Section 5.
Approval and Adoption of the Plans.
5.01, The Plans, as presented to the Council on this date, including without limitation the fIndings
and statements of objectives contained therein, are hereby approved, ratified, established, and adopted and
shall be placed on me in the office of the City Administrator,
5,02, The staff of the City, the City's advisors and legal counsel are authorized and directed to
proceed with the implementation of the Plans and to negotiate, draft, prepare and present to this Council for its
consideration all further plans, resolutions, documents and contracts necessary for this purpose,
5,03 The Auditor of Wright County is requested to certify the original net tax capacity of the
District, as described in the Plans, and to certify in each year thereafter the amount by which the original net
tax capacity has increased or decreased; and the Monticello Housing and Redevelopment Authority is
authorized and directed to forthwith transmit this request to the County Auditor in such form and content as the
Auditor may specify, together with a list of all properties within the District, for which building permits have
been issued during the 18 months immediately preceding the adoption of this resolution.
5.04. The City Administrator is further authorized and directed to file a copy of the Plans with the
Commissioner of Revenue and the Office of the State Auditor pursuant to Minnesota Statutes 469.175, Subd.
4a.
The motion for the adoption of the foregoing resolution was duly seconded by Council member
, and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Dated: April 23, 2007
ATTEST:
Clint Herbst, Mayor
Jeff O'Neill, City Administrator
(Seal)
EXIllBIT A
RESOLUTION NO.
The reasons and facts supporting the fmdings for the adoption of the Tax Increment Financing Plan for Tax Increment
Financing District No. 1-38 as required pursuant to M.S., Section 469.175, Subd. 3 are as follows:
]. Finding that Tax Increment Financing District No. ]-38 is an economic development district as defined in
M.s., Section 469.174, Subd. 12.
Tax Increment Financing District No. 1-38 is a contiguous geographic area within the City's Central
Monticello Redevelopment Project No. I, delineated in the TIP Plan, for the purpose of financing economic
development in the City through the use of tax increment. The District is in the public interest because it will
increase employment in the state, and preserve and enhance the tax base of the state.
2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be e;r:pected
to occur solely through private investment within the reasonably foreseeablefuture and that the increased
market value of the site that could reasonably be expected to occur without the use of tax increment
financing would be less than the increase in the market value estimated to result from the proposed
development after subtracting the present value of the projected tax incrementsfor the maximum duration of
Tax Increment Financing District No. ]-38 permitted by the TIF Plan.
The proposed development, in the opinion of the City, would not reasonably be expected to occur solely
through private investment within the reasonably foreseeable future: The development proposed in the TIP
Plan is a production/warehouse facility that meets the City's objectives for economic development. Poor soil
conditions in the location have required extraordinary site improvement and utility costs resulting in high
land acquisition costs for potential developers. These high costs make development of the facility in this
location infeasible without City assistance. The HRA is the land developer and is charging only enough to
cover its costs plus interest to build the infrastructure to support this development.
The increased market value of the site that could reasonably be expected to occur without the use of tax
increment financing would be less than the increase in market value estimated to result from the proposed
development after subtracting the present value of the projected tax increments for the maximum duration of
the TIF District permitted by the TIF Plan: This site is part ofa new industrial park, with high start-up costs
incurred by the HRA to acquire and grade land and install infrastructure. If the HRA sold the land at its true
value, it would be unlikely to fmd willing buyers. All parcels previously sold in this industrial park also
required tax increment assistance, and the City expects that future sales will require similar incentives.
Therefore, the City reasonably determines that no other development of similar scope is anticipated on this
site without substantially similar assistance being provided for development.
Therefore, the Council concludes as follows:
a. The City's estimate of the amount by which the market value of the entire District will
increase without the use of tax increment fmancing is $0, other than minimal appreciation.
b. If all development which is proposed to be assisted with tax increment were to occur in the
District, the total increase in market value would be up to $658,742.
c. The present value of tax increments from the District is estimated to be $78,643.
d. If the City and HRA did not assume the role of land developer, the property would not
develop in the near term. Even if some development other than the proposed development were to
occur, the Council fmds that no development with a market value of greater than $580,099 (the
amount in clause b less the amount in clause c) would occur without tax increment assistance in this
district within 9 years.
3. Finding that the TIF Plan for Tax Increment Financing District No. 1-38 conforms to the general plan for
the development or redevelopment of the municipality as a whole.
The Planning Commission reviewed the TIP Plan and found that the TIP Plan conforms to the general
development plan of the City.
4. Finding that the Tax Increment Financing Plan for Tax Increment Financing District No. 1-38 will afford
maximum opportunity, consistent with the sound needs of the City as a whole,for the development of Central
Monticello Redevelopment Project No.1 by private enterprise.
The project to be assisted by the District will result in increased employment in the City and the State of
Minnesota, increased tax base of the State, and add high-quality development to the City.
As of March 19, 2007
Draftfor Fiscal Implicati9ns
MOD/FICA TION TO THE REDEVELOPMENT PLAN
FOR
CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1
and the
TAX INCREMENT FINANCING PLAN
for the establishment of
TAX INCREMENT FINANCING DISTRICT NO. 1-38
(an economic development district)
within
CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1
MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY
CITY OF MONTICELLO
WRIGHT COUNTY
STATE OF MINNESOTA
Public Hearing: April 23, 2007
Adopted:
This document is in draftform for distribution to the County and the School District. The TIF
Plan contains the estimatedflScal and economic implications of the proposed TIF District. The
City and the HRA may make minor changes to this draft document prior to the public hearing.
.
EHLERS
Prepared by: EHLERS & ASSOCIATES, INC.
3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105
651-697-8500 fax: 651-697-8555 -.ww.ehlers-inc.oom
& ASSOCIATES INC
APPENDIX E - MINNESOTA BUSINESS ASSISTANCE FORM ..............
E-1
TABLE OF CONTENTS
(for reference purposes only)
SECTION 1- MODIFICATION TO THE REDEVELOPMENT PLAN
FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1. . . . . . ... .. . .. 1-1
Foreword ............................................................. 1-1
SECTION II - TAX INCREMENT FINANCING PLAN
FOR TAX INCREMENT FINANCING DISTRICT NO. 1-38 ....................... 2-1
Subsection 2-1. Foreword............................................... 2-1
Subsection 2-2. Statutory Authority. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-1
Subsection 2-3. Statement of Objectives ................................... 2-1
Subsection 2-4. Redevelopment Plan Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-1
Subsection 2-5. Description of Property in the District and Property To Be Acquired . 2-2
Subsection 2-6. Classification of the District. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-2
Subsection 2-7. Duration of the District. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-3
Subsection 2-8. Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity
Value/Increment and Notification of Prior Planned Improvements. . . . . . . . . . . . . . .. 2-3
Subsection 2-9. Sources of Revenue/Bonded Indebtedness .................... 2-4
Subsection 2-10. Uses of Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-5
Subsection 2-11. Business Subsidies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-6
Subsection 2-12. County Road Costs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-7
Subsection 2-13. Estimated Impact on Other Taxing Jurisdictions. . . . . . . . . . . . . . . .. 2-7
Subsection 2-14. Supporting Documentation ................................. 2-8
Subsection 2-15. Definition of Tax Increment Revenues.. . . . . . . . . .. .. . .. . . .. . .. 2-9
Subsection 2-16. Modifications to the District. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-9
Subsection 2-17. Administrative Expenses.. . . . . . . . . . . . . . . ... . . . . . . . . . . . .. .. 2-10
Subsection 2-18. Limitationoflncrement ................................... 2-10
Subsection 2-19. Use of Tax Increment. . . . . . . . . .. . . . . . . ... . . . .. . . . ... . .. .. 2-11
Subsection 2-20. Excess Increments ...................................... 2-11
Subsection 2-21. Requirements for Agreements with the Developer. . . . . . . . . . . . .. 2-12
Subsection 2-22. Assessment Agreements ................................. 2-12
Subsection 2-23. Administration of the District............................... 2-12
Subsection 2-24. Annual Disclosure Requirements ........................... 2-12
Subsection 2-25. Reasonable Expectations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-13
Subsection 2-26. Other Limitations on the Use of Tax Increment................. 2-13
Subsection 2-27. Summary.............................................. 2-13
APPENDIX A - PROJECT DESCRIPTION ...................................... A-1
APPENDIX B - MAP OF CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1
AND TAX INCREMENT FINANCING DISTRICT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. B-1
APPENDIX C - DESCRIPTION OF PROPERTY TO BE INCLUDED IN THE DISTRICT. .. C-1
APPENDIX D - ESTIMATED CASH FLOW FOR THE DISTRICT. . . . . . . . . . . . . . . . .. . .. D-1
APPENDIX F - FINDINGS INCLUDING BUT/FOR QUALIFICATIONS. . . . . .. . . . . . .. . .. F-1
SECT/ON I - MODIFICA T/ON TO THE REDEVELOPMENT PLAN
FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1
Foreword
The following text represents a Modification to the Redevelopment Plan for Central Monticello
Redevelopment Project No.1. This modification represents a continuation of the goals and objectives set
forth in the Redevelopment Plan for Central Monticello Redevelopment Project No. 1. Generally, the
substantive changes include the establishment of Tax Increment Financing District No. 1-38.
For further information, a review of the Redevelopment Plan for Central Monticello Redevelopment Project
No. I is recommended. It is available from the HRA Director at the City of Monticello. Other relevant
information is contained in the Tax Increment Financing Plans for the Ta'C Increment Financing Districts
located within Central Monticello Redevelopment Project No. I.
Monticello HRA
~"foditication to the Redevelopment Plan for Central Monticello Redevelopment Project No. I
1.1
.
SECTION 11- TAX INCREMENT FINANCING PLAN
FOR TAX INCREMENT FINANCING DISTRICT NO. 1-38
Subsection 2-1. Foreword
The Monticello Housing and Redevelopment Authority (the "HRA"), the City of Monticello (the "City"), staff
and consultants have prepared the following information to expedite the establishment of Tax Increment
Financing District No. 1-38 (the "District"), an economic development tax increment financing district,
located in Central Monticello Redevelopment Project No.1.
Subsection 2-2. Statutory Authority
Within the City, there exist areas where public involvement is necessary to cause development or
redevelopment to occur. To this end, the HRA and City have certain statutory powers pursuant to Minnesota
Statutes ("MS."), Sections 469.001 to 469.047, inclusive, as amended, and MS., Sections 469.174 to
469.1799, inclusive, as amended (the "Tax Increment Financing Act" or "TIF Act"), to assist in financing
public costs related to this project.
This section contains the Tax Increment Financing Plan (the "TIF Plan") for the District. Other relevant
information is contained in the Modification to the Redevelopment Plan for Central Monticello
Redevelopment Project No, I.
Subsection 2-3. Statement of Objectives
The District currently consists of one parcel of land and adjacent and internal rights-of-way. The District is
being created to facilitate the construction of an approximately 10,240 square foot production/warehouse
facility in the City of Monticello. Please see Appendix A for further project information. Contracts for this
have not been entered into at the time of preparation of this TIF Plan, but development is likely to OCcur in
2007. This TIF Plan is expected to achieve many of the objectives outlined in the Redevelopment Plan for
Central Monticello Redevelopment Project No,!.
The activities contemplated in the Modification to the Redevelopment Plan and the TIF Plan do not preclude
the undertaking of other qualified development or redevelopment activities. These activities are anticipated
to OCcur over the life of Central Monticello Redevelopment Project No.1 and the District.
Monticello HRA
Tax Increment Financing Plan for Tax Increment Financing District No. 1-38
2-1
Subsection 2-4. Redevelopment Plan Overview
1. Property to be Acquired - Selected property located within the District may be acquired by
the HRA or City and is further described in this TIF Plan.
2. Relocation - Relocation services, to the extent required by law, are available pursuant to
MS.. Chapter 1/7 and other relevant state and federal laws.
3. Upon approval of a developer's plan relating to the project and completion of the necessary
legal requirements, the HRA or City may sell to a developer selected properties that it may
acquire within the District or may lease land or facilities to a developer.
Subsection 2-5.
Description of Property in the District and Property To Be Acquired
The District encompasses all property and adjacent rights-of-way and abutting roadways identified by the
parcels listed in Appendix C of this TIF Plan. Please also see the map in Appendix B for further information
on the location of the District.
The HRA or City currently owns the property to be included in the District.
Subsection 2-6. Classification of the District
The HRA and City. in determining the need to create a tax increment financing district in accordance with
MS.. Sections 469.174 to 469.1799, as amended, inclusive, find that the District, to be established, is an
economic development district pursuant to MS.. Section 469.174, Subd. 12 as defined below:
"Economic development district" means a type of tax incrementfinancing district which consists of any
project, or portions of a project, which the authority finds to be in the public interest because:
Monticello HRA
Tax [ncrement Financing Plan tor Tax Increment Financing District No. 1.38
2-2
(1) it will discourage commerce. industry, or mamifacturingfrom moving their operations
to another state or municipality; or
(2) it will result in increased employment in the state; or
(3) it will result in preservation and enhancement of the tax base of the state.
The District is in the public interest because it will meet the statutory requirement from clauses 2 and 3.
Pursuant to M.S, Section 469.176, Subd. 4c, revenue derived from tax increment from an economic
development district may not be used to provide improvements, loans, subsidies, grants, interest rate
subsidies, or assistance in any form to developments consisting of buildings and ancillary facilities, if more
than 15 percent of the buildings and facilities (determined on the basis of square footage) are used for a
purpose other than:
(I) The manufacturing or production of tangible personal property, including processing resulting
in the change in condition of the property;
(2) Warehousing, storage, and distribution of tangible personal property, excluding retail sales;
(3) Research and development related to the activities listed in items (I) or (2);
(4) Telemarketing if that activity is the exclusive use of the property;
(5) Tourism facilities; or
(6) Qualified border retail facilities;
(7) Space necessary for and related to the activities listed in items (I) to (6)
In meeting the statutory criteria the HRA and City rely on the following facts and findings:
The facilities in the District meet the conditions of Purposes I, 2, and 7.
The District is being created to assist in the construction of a production/warehouse facility for WRE, LLC,
for producing and distributing in-store display equipment.
Pursuant to MS, Sections 469.176 Subd. 7, the District does not contain any parcel or part of a parcel that
qualified under the provisions of MS, Sections 273.111 or 273.112 or Chapter 473Hfor taxes payable in
any of the five calendar years before the filing of the request for certification of the District.
Subsection 2-7. Duration of the District
Pursuant to M.S. Section 469.175. Subd. 1, and M.5.. Section 469.176. Subd. 1. the duration of the District
must be indicated within the TlF Plan. Pursuant to ,1<1.5.. Section 469.176, Subd. Ib, the duration of the
District will be 8 years after receipt of the first increment by the HRA or City. The date of receipt by the City
of the first tax increment is expected to be 2009. Thus, it is estimated that the District, including any
modifications of the TlF Plan for subsequent phases or other changes, would terminate after 2017, or when
the TIF Plan is satisfied. If increment is received in 2008, the term of the District will be 2016. The HRA
or City reserves the right to decertify the District prior to the legally required date.
Subsection 2-8. Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity
Value/Increment and Notification of Prior Planned Improvements
Pursuant toM.S, Section 469.1 74, Subd. 7 andM.S, Section 469.177, Subd. 1, the Original Net Tax Capacity
(ONTC) as certified for the District will be based on the market values placed on the property by the assessor
in 2006 for taxes payable 2007.
Pursuant to M.S, Section 469.177, Subds. 1 and 2, the County Auditor shall certify in each year (beginning
in the payment year 2008) the amount by which the original value has increased or decreased as a result of:
1. Change in tax exempt status of property;
2. Reduction or enlargement of the geographic boundaries of the district;
3. Change due to adjustments, negotiated or court-ordered abatements;
4. Change in the use of the property and classification;
5. Change in state law governing class rates; or
6. Change in previously issued building permits.
In any year in which the current Net Tax Capacity (NTC) value of the District declines below the ONTC, no
value will be captured and no tax increment will be payable to the HRA or City.
The original local tax rate for the District will be the local tax rate for taxes payable 2007, assuming the
request for certification is made before June 30, 2007. The ONTC and the Original Local Tax Rate for the
District appear in the table below.
Pursuant to M.S, Section 469.174 Subd. 4 and M.S.. Section 469.177. Subd. 1.2. and 4, the estimated
Captured Net Tax Capacity (CTC) ofthe District, within Central Monticello Redevelopment Project No. I,
upon completion of the project, will annually approximate tax increment revenues as shown in the table
below. The HRA and City request 100 percent of the available increase in tax capacity for repayment of its
obligations and current expenditures, beginning in the tax year payable 2008. The Project Tax Capacity
(PTC) listed is an estimate of values when the project is completed.
Monticello HRA
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Project Estimated Tax Capacity upon Completion (PTC)
Original Estimated Net Tax Capacity (O:llTC)
Estimated Captured Tax Capacity (CTC)
$12,660
$739
$11,921
1.10297
Pay 2006
Original Local Tax Rate
Estimated Annual Tax Increment (CTC x Local Tax Rate)
Percent Retained by the HRA
$13,149
100%
Pursuant to MS; Section 469.177. Subd. 4, the HRA shall, after a due and diligent search, accompany its
request for certification to the County Auditor or its notice of the District enlargement pursuant to MS.
Section 469.175, Subd. 4, with a listing of all properties within the District or area of enlargement for which
building permits have been issued during the eighteen (I 8) months immediately preceding approval of the
TIF Plan by the municipality pursuant to MS., Section 469.175, Subd. 3. The County Auditor shall increase
the original net tax capacity of the District by the net tax capacity of improvements for which a building
permit was issued.
The City of Monticello has reviewed the area to be included in the District and determined that no
building permits have been issued during the 18 months immediately preceding approval of the TlF
Plan by the City,
Subsection 2-9. Sources of Revenue/Bonded Indebtedness
Land acquisition, utilities, streets and sidewalks, and site preparation costs and other costs outlined in the
Uses of Funds will be financed primarily through the annual collection of tax increments. The HRA or City
reserves the right to use other sources of revenue legally applicable to the HRA or City and the TIF Plan,
including, but not limited to, special assessments, general property taxes, state aid for road maintenance and
construction, proceeds from the sale ofland, other contributions from the developer and investment income,
to pay for the estimated public costs.
The HRA or City reserves the right to incur bonded indebtedness or other indebtedness as a result of the T1F
Plan. As presently proposed, the project will be financed by an interfund loan. Additional indebtedness may
be required to finance other authorized activities. The total principal amount of bonded indebtedness,
including a general obligation (GO) TIF bond, or other indebtedness related to the use of tax increment
financing will not exceed $160,000 without a modification to the TIF Plan pursuant to applicable statutory
requirements. It is estimated that 5160,000 in interfund loans will be financed with tax increment revenues.
Monticello HRA
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This provision does not obligate the HRA or City to incur debt. The HRA or City will issue bonds or incur
other debt only upon the detennination that such action is in the best interest of the City. The HRA or City
may also finance the activities to be undertaken pursuant to the TIF Plan through loans from funds of the
HRA or City or to reimburse the developer on a "pay-as-you-go" basis for eligible costs paid for by a
developer.
The estimated sources of funds for the District are contained in the following table.
.
Interfund Loans
TOTAL
$ 120,000
$120,000
$160,000
SOURCES OF FUNDS
Tax Increment
PROJECT REVENUES
The other financing sources list above is included for purposes of OSA reporting for the TIF District. It is
not intended to be cumulative.
Subsection 2-10. Uses of Funds
Currently under consideration for the District is a proposal to facilitate construction of a
production/warehouse facility in the City of Monticello. The HRA and City have detennined that it wiII be
necessary to provide assistance to the project for certain costs. The HRA has studied the feasibility of the
development or redevelopment of property in and around the District. To facilitate the establishment and
development or redevelopment ofthe District, this TIF Plan authorizes the use of tax increment financing to
pay for the cost of certain eligible expenses. The estimate of public costs and uses of funds associated with
the District is outlined in the following table.
USES OF FUNDS TOTAL
LandlBuilding Acquisition $53,000
Site Improvements/Preparation $5,000
Public Utilities $5,000
Streets and Sidewalks $5,000
Interest $40,000
Administrative Costs (up to IO%) $12,000
PROJECT COSTS TOTAL $120,000
Interfund Loans $160,000
The other financing uses listed above is included for purposes of OSA reporting for the TIF District. It is not
intended to be cumulative. TIF is expected to be used for the project costs listed above, which is a not-to-
exceed budget rather than an expected budget of costs.
Pursuant to M.s., Section 469.175, Subd. 1 (5), it is estimated that the cost of improvements, including
administrative expenses which will be paid or financed with tax increments, will equal $120,000. For
purposes of OSA reporting fonns, it is estimated that the cost of improvements, including financing which
wiII be paid for with tax increment will equal $280,000 as is presented in the previous budget.
Estimated costs associated with the District are subject to change among categories without a modification
to this TIF Plan. The cost of all activities to be considered for tax increment financing will not exceed,
without fonnal modification, the budget above pursuant to the applicable statutory requirements. Pursuant
to M.S., Section 469.1763, Subd. 2, no more than 20 percent of the tax increment paid by property within the
District will be spent on activities related to development or redevelopment outside ofthe District but within
~[onticello HRA
Tax (ncrement Financing Plan fOT Tax [ncrement rinancing District No. \.38
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the boundaries of Central Monticello Redevelopment Project No. I, (including administrative costs, which
are considered to be spent outside of the District) subject to the limitations as described in this TIF Plan.
Subsection 2.11.
Business Subsidies
Pursuant to MS. Sections 116J993, Subd. 3, the following forms of financial assistance are not considered
a business subsidy:
(1) A business subsidy of less than $25,000;
(2) Assistance that is generally available to all businesses or to a general class of similar businesses,
such as a line of business, size, location, or similar general criteria;
(3) Public improvements to buildings or lands owned by the state or local govermnent that serve a
public purpose and do not principally benefit a single business or defined group of businesses at
the time the improvements are made;
(4) Redevelopment property polluted by contaminants as defined in lv[S., Section 116J.552, Subd. 3;
(5) Assistance provided for the sole purpose of renovating old or decaying building stock or bringing
it up to code and assistance provided for designated historic preservation districts, provided that
the assistance is equal to or less than 50% of the total cost;
(6) Assistance to provide job readiness and training services if the sole purpose of the assistance is to
provide those services;
(7) Assistance for housing;
(8) Assistance for pollution control or abatement, including assistance for a tax increment financing
hazardous substance subdistrict as defined under MS. Section 469.174, Subd. 23;
(9) Assistance for energy conservation;
(10) Tax reductions resulting from conformity with federal tax law;
(11 ) Workers' compensation and unemployment compensation;
(12) Benefits derived from regulation;
(13) Indirect benefits derived from assistance to educational institutions;
(14) Funds from bonds allocated under chapter 474A, bonds issued to refund outstanding bonds, and
bonds issued for the benefit of an organization described in section 501 (c) (3) of the Internal
Revenue Code of 1986, as amended through December 31, 1999;
(15) Assistance for a collaboration between a Minnesota higher education institution and a business;
(16) Assistance for a tax increment financing soils condition district as defined under MS, Section
469.174, Subd. 19;
(17) Redevelopment when the recipient's investment in the purchase of the site and in site preparation
is 70 percent or more of the assessor's current year's estimated market value;
(18) General changes in tax increment financing law and other general tax law changes of a principally
technical nature.
(19) Federal assistance until the assistance has been repaid to, and reinvested by, the state or local
government agency;
(20) Funds from dock and wharf bonds issued by a seaway port authority;
(21) Business loans and loan guarantees of $75,000 or less; and
(22) Federal loan funds provided through the United States Department of Commerce, Economic
Development Administration.
IVlonticello HRA
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The HRA will comply with M.S, Section 116J.993 to 116J.995 to the extent the tax increment assistance
under this TIF Plan does not fall under any of the above exemptions.
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Monticello HRA
Tax Increment Financing Plan for Tax Increment Financing District No. 1-38
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Subsection 2-12. County Road Costs
Pursuant to MS, Section 469.175. Subd. 1 a, the county board may require the HRA or City to pay for all or
part of the cost of county road improvements if the proposed development to be assisted by tax increment
will, in the judgement of the county, substantially increase the use of county roads requiring construction of
road improvements or other road costs and if the road improvements are not scheduled within the next five
years under a capital improvement plan or within five years under another county plan.
If the county elects to use increments to improve county roads, it must notify the HRA or City within forty-
five days of receipt of this TIF Plan. In the opinion of the HRA and City and consultants, the proposed
development outlined in this TIF Plan will have little or no impact upon county roads, therefore the TIF Plan
was not forwarded to the county 45 days prior to the public hearing. The HRA and City are aWare that the
county could claim that tax increment should be used for county roads, even after the public hearing.
Subsection 2-13. Estimated Impact on Other Taxing Jurisdictions
The estimated impact on other taxing jurisdictions assumes that the redevelopment contemplated by the TIF
Plan would occur without the creation of the District. However, the HRA or City has determined that such
development or redevelopment would not occur "but for" tax increment financing and that, therefore, the
fiscal impact on other taxing jurisdictions is $0. The estimated fiscal impact of the District would be as
follows if the "but for" test was not met:
IMPACT ON TAX BASE
Wright County
City of Monticello
Monticello ISO No. 882
2005/2006
Total Net
Tax Caoacitv
108,917,968
13,935,442
21,337,400
Estimated Captured
Tax Capacity (CTC)
Doon Comoletion
11,921
11,921
11,921
Percent of CTC
to Entitv Total
0.0001 %
0.0009%
0.0559%
IMPACT 0.... TAX RUES
Estimated 2006 Percent Potential
Extension Rates of Total CTC Taxes
Wright County 0.325670 29.53% 11,921 3,882
City of Monticello 0.510280 46.26% 11,921 6,083
Monticello ISO No. 882 0.243720 22.10% 11,921 2,905
Other 0.023300 2.11% 11.921 278
Total 1.1 02970 100.00% 13,149
The estimates listed above display the captured tax capacity when all construction is completed. The tax rate
used for calculations is the Pay 2006 rate. The total net capacity for the entities listed above are based on Pay
2006 figures. The District will be certified under the actual Pay 2007 rates, which were unavailable at the
time this TIF P Ian was prepared.
Pursuant to Us. Section 469.175 Subd. 2(b):
(1) It is estimated that the total amount of tax increment that will be generated over the life of the District
is $120,000;
(2) An impact of the District on police protection is expected. The City currently contracts with the
Wright County Sheriff's Office for police services. The Wright County Sheriff's Office does track
all calls for service including property-type calls and crimes. With any addition of new residents or
businesses, police calls for service will be increased. New developments add an increase in traffic,
and additional overall demands to the call load. The City does not expect that the proposed
development, in and of itself, will necessitate new capital investment in vehicles or require that the
City expand its contract with Wright County.
The probable impact of the District on fire protection is not expected to be significant. Typically new
buildings generate few calls, if any, and are of superior construction. All new commercial properties
should be sprinkled for public safety. As the City grows, so must the fire department to provide
protection for owners, employee's and the people that live and travel through Monticello.
The impact of the District on public infrastructure is expected to be minimal. The development is
not expected to significantly impact any traffic movements in the area. The current infrastructure for
sanitary sewer, storm sewer and water will be able to handle the additional volume generated from
the proposed development. Based on the development plans, there are no additional costs associated
with street maintenance, sweeping, plowing, lighting and sidewalks. However, lighting operating
costs are yet to be determined. The development in the District is expected to contribute an estimated
$12,865 in sanitary sewer (SAC) and water (WAC) connection fees.
The probable impact of borrowing costs is expected to be minimal. It is not anticipated that there will
be any general obligation debt issued in relation to this project, therefore there will be no impact on
the City's ability to issue future debt or on the City's debt limit.
(3) It is estimated that the amount of tax increments over the life of the District that would be attributable
to school district levies, assuming the school district's share of the total local tax rate for all taxing
jurisdictions remained the same is $26,145 ($2,905 x 9);
:\fonticello HRA
Tax Increment Financing Plan for Tax Increment Financing District No [-38
2.8
(4) It is estimated that the amount of tax increments over the life of the District that would be attributable
to county levies, assuming the county's share of the total local tax rate for all taxing jurisdictions
remained the same is $34,938 ($3,882 x 9);
(5) No requests for additional information from the county or school district regarding the proposed
development for the District were received.
Subsection 2.14. Supporting Documentation
Pursuant to MS. Section 469.175 Subd 1. clause 7 the TlF Plan must contain identification and description
of studies and analyses used to make the determination set forth inMS. Section 469.175 Subd 3, clause (b)(2)
and the findings are required in the resolution approving the District. Following is a list of reports and studies
on file at the City that support the Authority's findings:
City Staff Reports
HRA minutes regarding the Otter Creek Business Park Development.
Subsection 2-15. Definition of Tax Increment Revenues
Pursuant to M.S.. Section 469.174, Subd. 25, tax increment revenues derived from a tax increment financing
district include all of the following potential revenue sources:
I. Taxes paid by the captured net tax capacity, but excluding any excess taxes, as computed under MS,
Section 469.177;
2. The proceeds from the sale or lease of property, tangible or intangible, to the extent the property was
purchased by the Authority with tax increments;
3. Principal and interest received on loans or other advances made by the Authority with tax increments;
4. Interest or other investment earnings on or from tax increments;
5. Repayments or return of tax increments made to the Authority under agreements for districts for
which the request for certification was made after August I, 1993; and
6. The market value homestead credit paid to the Authority under MS, Section 273.1384.
Subsection 2-16. Modifications to the District
In accordance withM.S, Section 469.175, Subd. 4, any:
I. Reduction or enlargement of the geographic area of the District, if the reduction does not meet the
requirements of MS, Section 469.175. Subd. 4(e);
2. Increase in amount of bonded indebtedness to be incurred;
3. A determination to capitalize interest on debt if that determination was not a part of the original TIF
Plan;
4. Increase in the portion of the captured net tax capacity to be retained by the HRA or City;
5. Increase in the estimate of the cost of the project, including administrative expenses, that will be paid
or financed with tax increment from the District; or
6. Designation of additional property to be acquired by the HRA or City,
[\..[onticello HRA.
Tax. Increment Financing Plan for Tax Increment Financing District No, 1-38
2.9
shall be approved upon the notice and after the discussion, public hearing and findings required for approval
of the original TIF Plan.
Pursuant to MS.. Section 469.175 Subd. 4(j), the geographic area of the District may be reduced, but shall
not be enlarged after five years following the date of certification of the original net tax capacity by the
county auditor. If an economic development district is enlarged, the reasons and supporting facts for the
determination that the addition to the district meets the criteria of MS., Section 469.174, Subd. 12 must be
documented in writing and retained. The requirements of this paragraph do not apply if (I) the only
modification is elimination of parcel(s) from the District and (2) (A) the current net tax capacity of the
parcel(s) eliminated from the District equals or exceeds the net tax capacity of those parcel(s) in the District's
original net tax capacity or (B) the HRA agrees that, notwithstanding MS, Section 469.177, Subd. 1, the
original net tax capacity will be reduced by no more than the current net tax capacity of the parcel(s)
eliminated from the District.
The HRA or City must notify the County Auditor of any modification that reduces or enlarges the geographic
area of the District. Modifications to the District in the form ofa budget modification or an expansion of the
boundaries will be recorded in the TIF Plan.
Monticello HRA
Ta.'t Increment Financing Plan for Tax Increment Financing District No. [-38
2-10
Subsection 2-17, Administrative Expenses
In accordance with 111.S, Section 469.174, Subd. 14, administrative expenses means all expenditures of the
HRA or City, other than;
I. Amounts paid for the purchase of land;
2. Amounts paid to contractors or others providing materials and services, including architectural and
engineering services, directly connected with the physical development of the real property in the
project;
3. Relocation benefits paid to or services provided for persons residing or businesses located in the
proj ect; or
4. Amounts used to pay principal or interest on, fund a reserve for, or sell at a discount bonds issued
pursuant to M.S.. Section 469.178; or
5. Amounts used to pay other financial obligations to the extent those obligations were used to finance
costs described in clauses (I) to (3).
For districts for which the request for certification were made before August I, 1979, or after June 30, 1982,
administrative expenses also include amounts paid for services provided by bond counsel, fiscal consultants,
and planning or economic development consultants. Pursuant to US.. Section 469.176, Subd. 3, tax
increment may be used to pay any authorized and documented administrative expenses for the District up
to but not to exceed 10 percent of the total estimated tax increment expenditures authorized by the TIF Plan
or the total tax increments, as defined by M.S, Section 469.174, Subd. 25. clause (/), from the District,
whichever is less,
Pursuant to US.. Section 469.176, Subd. 4h, tax increments may be used to pay for the County's actual
administrative expenses incurred in connection with the District. The county may require payment ofthose
expenses by February 15 of the year following the year the expenses were incurred,
Pursuant to M.S, Section 469. 177, Subd. 11, the County Treasurer shall deduct an amount (currently.36
percent) of any increment distributed to the HRA or City and the County Treasurer shall pay the amount
deducted to the State Treasurer for deposit in the state general fund to be appropriated to the State Auditor
for the cost of financial reporting of tax increment financing information and the cost of examining and
auditing authorities' use of tax increment financing. This amount may be adjusted annually by the
Commissioner of Revenue.
Subsection 2-18. Limitation of Increment
The tax increment pledged to the payment of bonds and interest thereon may be discharged and the District
may be terminated if sufficient funds have been irrevocably deposited in the debt service fund or other escrow
account held in trust for all outstanding bonds to provide for the payment of the bonds at maturity or
redemption date.
Pursuant to M.S, Section 469.176. Subd. 6;
if, after four years from the date of certification of the original net tax capacity of the tax increment
financing district pursuant to M~.S. Section 469.177, no demolition, rehabilitation or renovation of
property or other site preparation, including qualified improvement of a street adjacent to a parcel
but not installation of utility service including sewer or water systems, has been commenced on a
parcel located within a tax incrementfinancing district by the authority or by the owner of the parcel
in accordance with the tax incrementfinancing plan, no additional tax increment may be taken from
that parcel and the original net tax capacity of that parcel shall be excludedji-om the original net
tax capacity of the tax increment financing district. If the authority or the owner of the parcel
subsequently commences demolition, rehabilitation or renovation or other site preparation on that
parcel including qualified improvement of a street adjacent to that parcel, in accordance with the
tax increment financing plan, the authority shall certifY to the county auditor that the activity has
commenced and the county auditor shall certifj; the net tax capacity thereof as most recently certified
by the commissioner of revenue and add it to the original net tax capacity of the tCL'C increment
financing district. The county auditor must enforce the provisions of this subdivision. The authority
must submit to the county auditor evidence that the required activity has taken place for each parcel
in the district. The evidence for a parcel must be submitted by February 1 of the fifth year following
the year in which the parcel was certified as included in the district. For purposes of this subdivision,
qualified improvements of a street are limited to (1) construction or opening of a new street. (2)
relocation of a street. and (3) substantial reconstruction or rebuilding of an existing street.
The HRA or City or a property owner must improve parcels within the District by approximately April, 2011
and report such actions to the County Auditor.
Subsection 2-19. Use of Tax Increment
The HRA or City hereby determines that it will use 100 percent of the captured net tax capacity of taxable
property located in the District for the following purposes:
I. To pay the principal of and interest on bonds issued to finance a project;
2. to finance, or otherwise pay public redevelopment costs of Central Monticello Redevelopment
Project No. I pursuant to theMS, Sections 469.001 to 469.047;
3. To pay for project costs as identified in the budget set forth in the TIF Plan;
4. To finance, or otherwise pay for other purposes as provided in MS., Section 469.176, Subd. 4;
5. To pay principal and interest on any loans, advances or other payments made to or on behalf of the
HRA or City or for the benefit of Central Monticello Redevelopment Project No. I by a developer;
6. To finance or otherwise pay premiums and other costs for insurance or other security guaranteeing
the payment when due of principal of and interest on bonds pursuant to the TIF Plan or pursuant to
,\;is, Chapter 462C MS, Sections 469.152 through 469.165, and/or M.S, Sections 469.178; and
7. To accumulate or maintain a reserve securing the payment when due ofthe principal and interest on
the tax increment bonds or bonds issued pursuant to MS, Chapter 462C, MS, Sections 469.152
through 469./65, and/or MS., Sections 469.178.
These revenues shall not be used to circumvent any levy limitations applicable to the City nor for other
purposes prohibited by MS, Section 469.176. Subd. 4.
Tax increments generated in the District will be paid by Wright County to the HRA for the Tax Increment
Fund of said District. The HRA or City will pay to the developer(s) annually an amount not to exceed an
amount as specified in a developer's agreement to reimburse the costs of land acquisition, public
improvements, demolition and relocation, site preparation, and administration. Remaining increment funds
will be used for HRA or City administration (up to 10 percent) and the costs of public improvement activities
outside the District.
Subsection 2-20. Excess Increments
Excess increments, as defined in M.S., Section 469./76, Subd. 2, shall be used only to do one or more of the
following:
IVlonticello HRA
Tax Increment Financing Plan for Ta;>:: (ncrement Financing District No. 1-38
2.11
Monticello HRA
Tax [ncrernent Financing Plan fOT Tax Increment Financing District No. 1-38
2~ 12
1. Prepay any outstanding bonds;
2. Discharge the pledge of tax increment for any outstanding bonds;
3. Pay into an escrow account dedicated to the payment of any outstanding bonds; or
4. Return the excess to the County Auditor for redistribution to the respective taxing jurisdictions in
proportion to their local tax rates.
The HRA or City must spend or return the excess increments under paragraph (c) within nine months after
the end of the year. In addition, the HRA or City may, subject to the limitations set forth herein, choose to
modify the TlF Plan in order to finance additional public costs in Central Monticello Redevelopment Project
No. I or the District.
Subsection 2-21. Requirements for Agreements with the Developer
The HRA or City will review any proposal for private development to determine its conformance with the
Redevelopment Plan and with applicable municipal ordinances and codes. To facilitate this effort, the
following documents may be requested for review and approval: site plan, construction, mechanical, and
electrical system drawings, landscaping plan, grading and storm drainage plan, signage system plan, and any
other drawings or narrative deemed necessary by the HRA or City to demonstrate the conformance of the
development with City plans and ordinances. The HRA or City may also use the Agreements to address other
issues related to the development.
Pursuant to lviS., Section 469.176, Subd. 5, no more than 10 percent, by acreage, of the property to be
acquired in the District as set forth in the TlF Plan shall at any time be owned by the HRA or City as a result
of acquisition with the proceeds of bonds issued pursuant to MS.. Section 469.178 to which tax increments
from property acquired is pledged, unless prior to acquisition in excess of I 0 percent of the acreage, the HRA
or City concluded an agreement for the development of the property acquired and which provides recourse
for the HRA or City should the development not be completed.
Subsection 2-22. Assessment Agreements
Pursuant to MS., Section 469.177, Subd. 8, the HRA or City may enter into a written assessment agreement
in recordable form with the developer of property within the District which establishes a minimum market
value of the land and completed improvements for the duration of the District. The assessment agreement
shall be presented to the County Assessor who shall review the plans and specifications for the improvements
to be constructed, review the market value previously assigned to the land upon which the improvements are
to be constructed and, so long as the minimum market value contained in the assessment agreement appears,
in the judgment of the assessor, to be a reasonable estimate, the County Assessor shall also certify the
minimum market value agreement.
Subsection 2-23. Administration of the District
Administration of the District will be handled by the HRA Director.
Subsection 2-24. Annual Disclosure Requirements
Pursuant to MS.. Section 469.175, Subd. 5, 6, and 6b the HRA or City must undertake financial reporting
for all tax increment financing districts to the Office of the State Auditor, County Board and County Auditor
on or before August I of each year. MS., Section 469.175, Subd. 5 also provides that an annual statement
shall be published in a newspaper of general circulation in the City on or before August 15.
If the City fails to make a disclosure or submit a report containing the information required by ALS., Section
469.175 Subd. 5 and Subd. 6, the OSA will direct the County Auditor to withhold the distribution of tax
increment from the District.
Subsection 2-25. Reasonable Expectations
As required by the TIF Act, in establishing the District, the determination has been made that the anticipated
development would not reasonably be expected to occur solely through private investment within the
reasonably foreseeable future and that the increased market value of the site that could reasonably be expected
to occur without the use of tax increment financing would be less than the increase in the market value
estimated to result from the proposed development after subtracting the present value of the projected tax
increments for the maximum duration of the District permitted by the TIF Plan. In making said
determination, reliance has been placed upon written representation made by the developer to such effects
and upon HRA and City staff awareness of the feasibility of developing the project site, A comparative
analysis of estimated market values both with and without establishment of the District and the use of tax
increments has been performed as described above. Such analysis is included with the cashflow in Appendix
D, and indicates that the increase in estimated market value of the proposed development (less the indicated
subtractions) exceeds the estimated market value of the site absent the establishment of the District and the
use of tax increments.
Subsection 2-26. Other Limitations on the Use of Tax Increment
1. General Limitations. All revenue derived from tax increment shall be used in accordance with the TIF
Plan. The revenues shall be used to finance, or otherwise pay public redevelopment costs of Central
Monticello Redevelopment Project No. I pursuant to the M.S.. Sections 469.001 to 469.047. Tax
increments may not be used to circumvent existing levy limit law. No tax increment may be used for the
acquisition, construction, renovation, operation, or maintenance of a building to be used primarily and
regularly for conducting the business of a municipality, county, school district, or any other local unit of
government or the state or federal government. This provision does not prohibit the use of revenues
derived from tax increments for the construction or renovation of a parking structure.
2. Pooling Limitations, At least 80 percent of tax increments from the District must be expended on
activities in the District or to pay bonds, to the extent that the proceeds of the bonds were used to finance
activities within said district or to pay, or secure payment of, debt service on credit enhanced bonds. Not
more than 20 percent of said tax increments may be expended, through a development fund or otherwise,
on activities outside of the District except to pay, or secure payment of, debt service on credit enhanced
bonds. For purposes of applying this restriction, all administrative expenses must be treated as if they
were solely for activities outside of the District.
3. Five Year Limitation on Commitment of Tax Increments. Tax increments derived from the District shall
be deemed to have satisfied the 80 percent test set forth in paragraph (2) above only if the five year rule
set forth in M.S" Section 469.1763. Sllbd. 3, has been satisfied; and beginning with the sixth year
following certification of the District, 80 percent of said tax increments that remain after expenditures
permitted under said five year rule must be used only to pay previously committed expenditures or credit
enhanced bonds as more fully set forth in M.S.. Section 469.1763. Sllbd. 5.
Subsection 2-27.
Summary
The Monticello Housing and Redevelopment Authority is establishing the District to preserve and enhance
the tax base, and provide employment opportunities in the City. The TIF Plan for the District was prepared
Monticello HRA
Tax Increment Financing Plan for Tax [ncrement Financing District :-J"o. 1-38
2.D
by Ehlers & Associates, Inc., 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105, telephone (651)
697-8500.
lVlonticeJlo HRA
Tat Increment Financing Plan tor Tax Increment Financing District No. 1-38
2-[4
-...
APPENDIX A
PROJECT DESCRJPTION
The HRA will be selling 5.82 acres ofland to a local company, WRE, LLC, relocating from another city for
a better location. The 10,240 square foot production/warehouse facility will be built by the end of2007. The
assistance is in the form of a write down of land, site improvements and preparation, public utilities, and
streets. The value of the building and land is estimated at $760,000.
The company will pay $0.67 per square foot for land for 1.5 acres at closing. An additional 4.32 acres will
be conveyed to the company at no additional cost.
APPENDIX
A-I
-
APPENDIX
-
APPENDIX B
MAP OF CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1
AND TAX INCREMENT FINANCING DISTRICT NO. 1-38
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Parcel Number Le!!al Descriotion
155-194-001020 Lot 2, Block I, Otter qeek Crossing 3'. Addition,
according to the recorded plat thereof, Wright County,
Minnesota
Owner
APPENDIX C
DESCRIPTION OF PROPERTY TO BE INCLUDED IN THE DISTRICT
The District encompasses all property and adjacent rights-of-way and abutting roadways identified by the
parcel listed below.
City of Monticello
APPENDIX
C-l
APPENDIX D
ESTIMATED CASH FLOW FOR THE DISTRICT
APPENDIX
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APPENDIX E
MINNESOTA BUSINESS ASSISTANCE FORM
(MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT)
APPENDIX
E-l
~ nil"V .VV~ y -......".....,
GVllllllesbi7i
- Please fill in date agreement signed (same as question 21)
Minnesota Business Assistance Form
· The Minnesota Business Assistance Fonn (MBAF) online is available at www.deed.state.mn.us/Communitv/subsidies/MBAFForm.htm
to report each business subsidy (including Job Opportunity Zone (JoaZ) tax exemptions/credit) and financial assistance agreement
signed from AUf!ust 1. 1999 throu!!h December 31. 1005 unless goals have been achieved and reponed on a ~'1BAF per Minn. Stat
9116J.993 to * 1I6J.995.
· Assistance given to a business located in a JOBZone must report annually until December 3l, 2015 even if goals have been achieved.
· The following government agencies must submit a MBAF: I) any local government/agency that signed a business subsidy agreement
since January I, 2000, or represents a population of more than 2,500; 2) all state government agencies authorized to provide business
subsidies.
· DEED will contact any local or state government agency that is required to report but has not done so by Aprill. Business assistance
may not be awarded after June I of each year until a report has been submitted.
· Questions? Call (651) 296-0580. Infonnation on where to mail or fax your completed MBAF(s) is on page 7.
Section 1: (Grantor Information)
I. Name of grantor (funding entity) 2. Name of person completing this fonn
3. Street address 4. City 5. Zip Code
6. County 7. Phone number 8. Fax number 9. E-mail address
10. Please indicate who in your organization should receive the MBAF if different from the person in Question 2.
NamelTitle Phone number Street address City Zip Code
I l. Classification of grantor (},;[ark one. If grantor is entity created 12. Has your organization held a public hearing on and adopted
by gov 't agency, please indicate affiliation. For example, a city criteria for awarding business subsidies in compliance with
EDA would check "City government. '') Minn. Stat. 9 I (61.994? (Mark one.)
CJ City government 0 Yes, in 2006 (attach criteria)
0 Yes, in 2006 but have not yet adopted criteria
CJ County government 0 Yes, prior to 2006
o Regional government If Yes..
Hearing Date: Year Criteria Submitted:
o State government
0 No
CJ Other (Please specify) 0 Other (Please attach exolanation.)
13. Has your organization signed any agreements to award a business subsidy or financial assistance from August 1, 1999 through
December 3l, 2005 unless goals have been achieved and reported in a previously filed MBAF? (Mark one.)
CJ Yes (Complete the remainder of the fonn unless goals have been achieved and o NO(StOD here go to section 5 on page 4.)
reoorted in a oreviollslv filed MBAF per Alinn. Stat. g/ 16J.993 and f]/6J.994.)
S ti 2 R .. II ~ f
ec on : eClplen norma IOn
14. Name of business or organization 15. Address where business subsidy or financial assistance
recei ving subsidy or financial assistance will be used
Street address City State ZIP Code
16. Does the recipient have a parent corporation? V,;{ark one.)
0 Yes (Indicate name and address of parent corporalion below. If more than one, indicate ultimate owner.)
0 No
Name of oarent comoration Street address City State ZIP Code
Minnesota Business Assistance Fonn (11.'9.'05)
Page I of7
Dept. of Employment and Economic Development
I
U Manufacturing 0 Services 0 Finance, Insurance, Real Estate
U Retail Trade 0 \Vholesale Trade 0 Construction
18. Did the recipient relocate as a result of signing this agreement? V.4ark one.)
o Other lease s eci )
17, (ndustry of recipient's facility (I'vlark one.):
DYes (Indicate city and state of previous address and reason recipient did not complete this project at that address.)
City/State of previous address
Reason project not completed at previous address
Indicate total number of employees who ceased to be employed by recipient when the recipient relocated to become eligible for the
business subsidy.
#
I:] No Go to lIestion 19.
t9. What would recipient have done without business subsidy or financial assistance? (Mark one):
o Remain at previous location, but not expand 0 Remain at previous location but expand at the location
o Relocate to different Minnesota location 0 Relocated outside Minnesota
CJ Other
19.'\. Was the ro'ect a result of eminent domain?
o Yes ONo
S 3
ection : Al!reement Information
20. Total dollar value of business subsidy or financial assistance 21. Date agreement signed (En addition to the agreement date,
(Please separate value by type in Questions 24 and 25.) indicate any dates the agreement was amended.)
(Enter zero for JOBZ. Biozone and Agzone projects.)
22. Benefit date (indicate tlte date the recipient recei.....es the business subsidy or impro.....ements were finished, eqw"pment was placed into
service, or the recipient occupied the property, whichever is earlier.)
23. Does the agreement provide a business subsidy or one of the four types of financial assistance (see Question 25) required
to be reported? (Mark one.)
o business subsidv D financial assistance
24. If the agreement provided a business subsidy, please indicate the 25. If the assistance was one of the four types of financial assistance,
type(s) and total dollar value for each type. please indicate the type(s).
o not applicable, agreement provided financial assistance o not applicable. agreement provided a business subsidy
o loan (only principal) $ ~ o assistance for property
o grant (i.e., forgivable loan) $ ~ by contaminants $
o tax abatement $ ~ .:J assistance for renovating building
o IIF orother tax reduction or deferral*' $~ stock or bringing it up to code, and
o guarantee or payment $~ assistance provided for designated
o contribution of property or infrastructure S ~ historic preservation districts, when
o preferential use of governmental facilities $ ~ 50 percent or less of total cost $
o land contribution S o assistance for pollution control or
o Biozone $--L- abatement $
o JOBZ (state tax exemptions/credits and sales tax) $--L- o assistance for a TIF soils
o JOaZ . Agzone $--L- condition district $
o other (Specify subSidy type.) S ~
(Note: no doUar value for zone oroiects)
26. If the assistance included tax increment financing, please indicate 27. Are any other grantors providing a business subsidy or financial
the type ofTIF district? (Mark one.) assistance to the same project? (.Mark one.)
CJ not appltcable, assistance was not in the fonn ofTtF DYes (Specify each grantor and ihe value of their assistance below;
attach an additional sheet if necessary.
o redevelopment
I:] renewal and renovation
o soils condition Grantor Value ($)
o economic development
o mined underground space
o hazardous substance subdistrict Grantor Value ($)
CJ No
"'For questions about TIF reporting requirements contact Arlin Waelti (651) 296-7676 at the Minnesota Office of the State Auditor.
Minnesota Business Assistance Fonn (129/05)
Page 2 of7
Dept. of Employment and Economic Development
Section JZ: JOZ Information
Complete Questions 121-125 If the financial assistance was awarded [0 a 10B2 qualified business recipient receiving 108Z benefits.
go directly to Question 28.)
(Ifnot, !
I
JZI. \Vhat was the amount of private capital investment of the business in the JOBZ zone prior to December 31, 200S?
Real (land and building,) 5
Personal (equipment) S
JZ2. \Vhat amount of the qualified business's January 2, 2005 taxable market value was exempt from property taxes payable in 2006 due to
JOBZ qualification? (Please specify each parcel identification number and exempt value of each parcel, attaching an additional sheet
if necessary. Obtain exempt values from the county assessor's office.)
5
for Parcel [dentification Number:
lZ3. What was the value of Wind Energy Production Tax, if any, for the JOB2 qualified business that was operating during the period of
January I, 2005 and December 31, 200S?
$
1Z4/125: Goals and actual performance for the JOBl qualified business recipient.
Did the qualified business paid compensation including benetIts to each employee of at least 110 percent of the federal poverty level for a
famity of four for each year ($ I 0.23 per hour as of July 1, 2005)?
DYe, DNo
(For JOBZ subsidy agreements signed after June 30, 2005, compensation including benefits paid by a qualified business to each
employee on an annualized basis must be at least 110 percent ofthe federal poverty level for a family of four for each year.)
Each line represents an hourly wage level, please round wage levels to the nearest whole dollar and specify the bourly benefit for
each wage level and the number of jobs (i.e., 512.00 hourly wage level, $1.20 hourly benefits and 10 jobs).
JZ4. Goals
Full-time
Hourly
Wage Level
$ 7.00
$ 8.00
$ 9.00
$10.00
$11.00
512.00
$13.00
$14.00
$15.00
$16.00
517.00
$18.00
519.00
$20.00
$21.00
$22.00
$23.00
524.00
525.00
526.00
$27.00
$28.00
$29.00
$30.00
$31.00 and higher
Hourly
Benefits
Number of
Job,
JZ5. Actuals
Full-time
Hourly
Wage Level
5 7.00
$ 8.00
$ 9.00
$10.00
$11.00
$12.00
513.00
514.00
$15.00
$16.00
$17.00
$18.00
$19.00
520.00
521.00
$22.00
$23.00
$24.00
$25.00
526.00
$27.00
528.00
$29.00
$30.00
$31.00 and higher
Hourly
Benefits
Number of
Jobs
MitUlesota Business Assistance Form (12/9/05)
Page 3 of7
Dept. of Employment and Economic Development
JZ4,'JZ5 (continues)
Partptime Part-time
Hourly Hourly Number of Hourly Hourly Number of
Wage Level Benefits Jobs Wage Level Benefits Jobs
5 7.00 5 7.00
5 8.00 5 8.00
5 9.00 5 9.00
510.00 $10.00
511.00 511.00
512.00 512.00
513.00 $13.00
514.00 $14.00
$15.00 $15.00
516.00 516.00
$17.00 $17.00
$18.00 $18.00
$19.00 $19.00
520.00 $20.00
$21.00 521.00
$22.00 522.00
$23.00 $23. 00
$24.00 $24.00
$25.00 525.00
$26.00 526.00
$27.00 527.00
528.00 $28.00
$29.00 $29.00
$30.00 530.00
$31.00 and higher $31.00 and higher
Job Retention Job Retention
Hourly Hourly Number of Hourly Hourly Number of
Wage Level Benefits Jobs Wage Level Benefits Johs
$ 7.00 5 7.00
$ 8.00 $ 8.00
$ 9.00 $ 9.00
$10.00 510.00
$11.00 $11.00
$12.00 $12.00
$13.00 $13.00
$14.00 514.00
$15.00 515.00
$16.00 516.00
517.00 517.00
$18.00 $18.00
$19.00 519.00
520.00 520.00
521.00 $21.00
522.00 522.00
523.00 $23.00
524.00 $24.00
$25.00 525.00
$26.00 526.00
527.00 527.00
528.00 $28.00
529.00 $29.00
$30.00 $30.00
$31.00 and higher $31.00 and higher
Minnesota Business Assistance Form (12/9':05)
Page 4 of?
Dept. of Employment and Economic Development
Section 4: Goals and Public Pur ose Identified in the A reement
28. ~Iinn. Stat. 9 1161.994 requires that business subsidy and financial assistance agreements state a public purpose. Which of the following
public purposes were stared in the agreement? (/vtark all that apply.)
.::1 Enhancing economic diversity
o Creating high-quality job growth
CI Job retention
CI Stabilizing the community
CJ Increasing tax base (cannot be only purpose)
I:J Other (please specify)
29. Indicate whether the agreement included the foUowing types of goals, and whether the recipient had attained those goals at the rime of
this report. (Fill in the boxes and attainment date(sj for each goal.)
Goals Target attainment All goals
established? dates (month & year) attained?
DYes DNa DYes DNo
Q Yes DNo Q Yes QNo
Q Yes UNo DYes DNo
DYes .Q No DYes DNa
B) Other job-creation and/or retention goals
A) Specific wage and job goals to be attained within 2 years
C) Other wage goals
D) Goals other than wage and job goals
oals and ro ress toward attainment (i not documented in lIestions 30 and J I.)
30. If you answered questions JZ4-JZ5 for a qualified business go directly to question 32. For each of the following wage categories,
indicate the job creation and/or retention goals stated in the agreement and the average hourly value of any employer.provided benefits
goals for those jobs. (Onlv indicate job creation goals infull-time equivalents if you are unable to separate goals by ful!- and part-time
positions.) If )'ou ans\,'ered questions JZ4-JZ5 for a qualified business go directly to question 32.
Hourly Wage
(excluding benefits)
Full-time
Job
Creation
no hourly wage-level goal
less than $7.00
$7.00 to $8.99
$9.00 to $10.99
$11.00 to $12.99
$13.00 to $14.99
$15.00 to $16.99
$17.00to$18.99
$19.00 to $20.99
$21.00 to $22.99
$23.00 to $24.99
$25.00 to $26.99
$27.00 to 528.99
$29.00 to 530.99
$31.00 and higher
Part-time
Job Creation
Job Retention
Hourly Value of
Benefits
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
rvlinnesota Business Assistance Fonn (12/9/05)
Page 5 of7
Dept. of Employment and Economic Development
3 L If you answered questions JZ4-JZ5 for a qualified business go directly to question 32. For each of the following wage categories,
indicate the number of actual jobs created and:or retained since the benefit date and the actual hourly value of any employer-provided
benefits for those jobs. (Dnlv indicate job creation in fiJIl-time equivalents if YOIl are unable to separate job creation into fidl- and part-
time positions.) If you answered questions JZ4-JZ5 for a qualified nusiness go directly to question 32.
Hourly Wage
(excluding benefits)
Full-time
Job
Creation
less than $7.00
57.00 to $8.99
59.00 to $10.99
$11.00 to $12.99
$13.00 to $14.99
$15.00 to $16.99
$17.00t0518.99
519.00 to $20.99
$21.00 to $22.99
$23.00 to 524.99
525.00 to $26.99
$27.00 to $28.99
$29.00 to 530.99
531.00 and higher
Part-time
Job Creation
Hourly Value of
Benefits
Job Retention
5
$
$
5
$
$
5
$
$
$
5
$
5
5
32. Has the recipient achieved al1zoals (see Question 29, 30 and 31) and fulfilled all oblilZations stipulated in the agreement (A/ark one.)
CI Yes
IJ No
Section 5: Recipients Failing to Fulfill Obligations
Do not com tete this section i ou com leted it on another MBAF submitted to DEED.)
33. During the period January 1,2005 through December 31, 2005, did your organization have any recipients who failed to report as required
hy Minn. Stat. j116J.993 and !116J.994? (Mark one.)
DYes (Indicate the name of each recipient failing to report and the value of subSidy or financial assistance awarded to that
recipient. Attach additional pages if necessary.)
Name of recipient
IJ No
Type of subsidy or assistance (See Questions 24 & 25.)
Value of subsidy or assistance
34. Did your organization have any recipients who failed to achieve any goals or fulfill any other obligations under an agreement signed on
or after January 1,2005, that were required to be fulfilled by the time of this report? (Mark one.)
CJ Yes (Complete the remainder of this section.)
,\linnesota Business Assistance Form ((2/W05)
Q No (Stop here and submit fann to DEED.)
Page 60f7
Dept. of Employment and Economic Development
For questions 35-39: Provide the following information for each recipient failing to fulfill goals or any other terms of an agreement that were
to be attained bv the time ofrenorting. (Attach additional naf7es ifnecessanJ.)
35. Information on recipient and agreement:
Name of recipient in default Type of subsidy or assistance Initial value of subsidy or assistance
Street address of recipient City/Zip code of recipient Outstanding value of subsidy
or assistance
36. Reason(s) for default (}''lark all that apply.):
CJ recipient ceased operation CJ recipient relocated to a different community
Q recipient was unable to fill vacant positions o other (SpecifY reason.)
37. To date, has the recipient fulfilled its repayment obligation? (kfark one.)
DYes o No, recipient has begun to repay the assistance. o No, recipient has not be!:run to repay the assistance.
38. Has the agreement been amended to extend the recipient's deadline for fulfilling its obligations? (Mark one.)
DYes DNa
39. Describe the steps being taken to bring recipient into compliance or recoup the subsidy: .
Return your completed MBAF(s) by Avrill, 2006
EITHER
Mail To:
Minnesota Business Assistance Report
Minnesota Department of Employment and Economic Development - Analysis and Evaluation
1" National Bank Building
332 Minnesota Street, Suite E200
St. Paul, Minnesota 55101-1351
OR
Fax To:
(651) 215-3841
(Next year, please use the online version of this form. It can be found at
www.deed.state.mn.us/Corrununity/subsidiesIMBAFForm.htrn.)
Minnesota Business AssistaI1c~ Fonn (12/9,05) Page 7of7 Dept. of Employmem and Economic Development
APPENDIX F
FINDINGS INCLUDING BUT/FOR QUALIFICATIONS
Current Market Value
New Market Value. Estimate
$49,278
708.020
$658,742
78.643
$580,099
Difference
APPENDIX
F-I
Present Value of Tax Increment
Difference
Value Likely to Occur Without TIF is Less Than:
$580,099
The proposed development, in the opinion of the City, would not reasonably be expected to occur solely
through private investment within the reasonably foreseeable future: The development proposed in the TIF
Plan is a production/warehouse facility that meets the City's objecti ves for economic development. Poor soil
conditions in the location have required extraordinary site improvement and utility costs resulting in high land
acquisition costs for potential developers. These high costs make development of the facility in this location
infeasible without City assistance. The HRA is the land developer and is charging only enough to cover its
costs plus interest to build the infrastructure to support this development.
The increased market value of the site that could reasonably be expected to occur without the use of tax
increment financing would be less than the increase in market value estimated to result from the proposed
development after subtracting the present value of the projected tax increments for the maximum duration
ofTIF District No. 1.38 permitted by the TIF Plan: This site is part ofa new industrial park, with high start.
up costs incurred by the HRA to acquire and grade land and install infrastructure. If the HRA sold the land
at its true value, it would be unlikely to find willing buyers. The first parcel sold in this industrial park also
required tax increment assistance, and the City expects that future sales will require similar incentives.
Therefore, the City reasonably determines that no other development of similar scope is anticipated on this
site without substantially similar assistance being provided for development. To summarize this finding:
a. The City's estimate of the amount by which the market value of the site will increase without the use
of tax increment financing is $0 (for the reasons described above), except some unknown amount of
appreciation.
b. Ifthe proposed development to be assisted with tax increment occurs in the District, the total increase
in market value would be approximately $658,742. The increase in market value would be due
primarily to new construction within the District. (See Appendix D and F ofTIF Plan).
c. The present value of tax increments from the District for the maximum duration of the district
permitted by the TIF Plan is estimated to be no more than $73,988 (See Appendix F ofTIF Plan)
d. Even if some development otherthan the proposed development were to occur, the Council finds that
no alternative would occur that would produce a market value increase greater than $584,753 (the
amount in clause b less the amount in clause cJ withont tax increment assistance.
If the City and HRA did not assume the role ofland developer, the property would not develop in the near
term. If it did develop without assistance, the likely uses would be dominated by retail, housing or other
development with little or no meaningful employment. The District meets the City's objectives for retaining
existing quality businesses, a mixture of land uses, and high quality employment for its citizens.
F-2
APPENDIX
Council Agenda - 04/23/2007
10. Review of bids and consideration of options for award of contract for BiosoIids
Drvinl! Svstem for the Wastewater Treatment Plant. Citv Proiect #2005-37C. (J.S.)
A. REFERENCE AND BACKGROUND:
The Biosolids Dryer Project consisted of three major components; 1) The largest part consists of
the main building housing the thickening equipment, the dryer, the bagging equipment and the
odor control unit for the building. 2) The second portion of the project included modifications to
the large diameter sludge storage tank. The modifications included the installation of two
digester style mixers with heating capabilities and the interconnecting piping. 3) The third
portion of the project included the vehicle storage building. The engineer's estimate reviewed by
the City Council in December with approval of the plans was $9,225,000 for all of the three
portions listed above.
Bids were received at 2 p.m. on Wednesday, February 28,2007 at Monticello City Hall. As you
may recall, all prospective bidders were to bid both the Kruger drying system and the Komline
Sanderson drying system. This required two sets of plans as the building was of a different size
and configuration. The City received bids from a total of six different general contractors. Each
of which bid both the Kruger Dryer and the Komline Sanderson Dryer. The bids for the project
using the Kruger Dryer ranged from $9,523,500 to $10,015,000. The bids for the project using
the Komline Sanderson Dryer ranged from $8,900,000 to $9,365,000. The lowest bid received
was from John T. Jones Construction out of Fargo, ND using the Komline Sanderson Dryer for
$8,900,000. This is $325,000 less than our total estimated cost.
In addition, each of the vendors supplied the City under separate cover a guaranteed bid price for
operational costs of the dryer and related systems based upon estimated usage and labor costs for
the next ten years. Kruger's bid was $3,725,746.88 while Komline Sanderson's bid was
$2,448,475.80. These operational numbers were to be added to the cost of the construction to
determine what the cost of construction and operational costs would be for a ten year period of
time. With almost $1.3 million in less operating costs the Komline Sanderson project came in
significantly lower than the Kruger project. The low bid based upon the combination of both
capital and operating costs is $11,345,475.20. The construction bids were tightly grouped in a
range of approximately 5%, which is an indication that all of the contractors were looking at the
project in a similar fashion. We believe the time and effort taken to hold the pre-bid conference
in January is the reason we received such a tight grouping of bids. A copy of the bid tabulation
is enclosed for your review. Also enclosed is a letter from Bolton & Menk recommending award
of the construction project to John T. Jones of Fargo, ND utilizing the Komline Sanderson dryer
equipment for a total amount of$8,900,000.
The project schedule calls for the dryer to be operational within 18 months of notice to proceed.
Notice to proceed could occur within two weeks after award. Consequently, the project would
be scheduled to be operational at the end of November 2008.
City staff has been working with Mark Ruff of Ehlers & Associates and Bret Weiss ofWSB to
come up with a financing plan for the proposed project. A workshop will be held at 5:30 p.m.
prior to this meeting to discuss financing options. In addition, the Biosolids Committee has been
looking at ways to maximize the use of the biosolids farm while still protecting the groundwater
and to look at other options with nearby communities such as Buffalo and Big Lake to share our
Council Meeting - 04/23/2006
thoughts for networking and mutual aid agreements in regard to biosolids. A summary of a
recent meeting with those cities is included in your packet for review. The Biosolids Committee
has also been looking at short term alternatives for biosolids use or disposal if the project should
be delayed for any reason. We have also discussed the short term use of sharing our facility with
other communities besides our neighbors to assist with the debt service on our project during the
early years when we have available capacity to share.
During the bidding process both Kruger and Komline Sanderson took exception with some of the
wording in the specifications in regard to dryer warranties and the form of the dryer performance
bond. We have worked out acceptable language and bond forms with the low bidder, Komline
Sanderson, and should have those in final form April 20th.
B. ALTERNATIVE ACTIONS:
I. The first alternative would be to award the Biosolids Dryer Project to John T. Jones
Construction of Fargo, ND based upon their low bid using the Komline Sanderson dryer
technology for $8,900,000, and that City staff continue to work on mutual aid agreements
with the cities of Buffalo and Big Lake in regard to biosolids and continue to investigate
the shared use of our facility by other communities in the early years to reduce our debt
service wherever possible in the early years while capacity is available to do so.
2. The second alternative would be not to award the project at this time and extend the
award for up to days from the bid opening as approved by the low bidder and
accepted by the City Council (further information available at Monday evening's
meeting).
3. The third alternative would be not to award the project and to reject the bids pending re-
bidding of the project. Re-bidding is estimated to cost $325,000 010.
4. The fourth alternative would be to reject the bids and delay the project for one to three
years. This cost could be significant and is difficult to project.
C. STAFF RECOMMENDATION:
The recommendation of the City Attorney, Kim Kozar, was previously sent to you under
separate cover.
It is the Biosolid Committee's recommendation that the City Council move forward with the
project under Alternative #1 or #2 pending a favorable outcome of the financing plan, which will
be discussed at this meeting as well. If the project moves forward we will need to approve the
construction engineering agreement with Bolton & Menk.
D. SUPPORTING DATA:
Copy of bid tabulation for bids received on February 28,2007; Copy of construction engineering
agreement letter from Bolton & Menk; Copy of summary of a joint meeting held between the
cities of Big Lake, Monticello and Buffalo on Tuesday, February 27, 2007. Copy of power point
presentation dated April 23, 2007.
-
1\
SOLTON & IVIENK, INC'..
Consulting El'IglnEle~s& &uiYeyors
1960 Premier Drive' MdnkatQ, MI\l; 5:I>OOl-5%(J
Ph9ne (507) 62&-4171 . fAX {5C!?)62s-4l77
EVALUATION OF BIDS FOR THE CITY OF MONTICELLO, MINNESOTA
BIOSOLIDSllWPRO~TS
Bids for the above referenced project were received on February 28,2007.
Six bids were received for the construction of Biosolids Improvements Proj ect. Each bid from the general
contractors. The low bid was $8,900,000 and was submitted by John T. Jones Construction from Fargo,
ND. The low bid was approximately three percent lower than the engineer's estimate of$9,200,000.
The evaluation ofthe submitted bids includes three components: bid price for construction of the general
contractor, bid price for the capital cost of the dryer equipment from KomIine-Sanderson and Kruger, and
a lO-year present worth of the operating expenses submitted by Komline-Sanderson and Kruger. The
general contractors were required to provide a bid for the construction of the building and installation of
the equipment. The equipment suppliers through the general contractors provided capital costs of the
dryer equipment. The equipment suppliers also supplied guaranteed operational costs directly to the City
at bid time. The sum of these three numbers has been used to represent the lower bid proposal.
The six capital bid prices for Komline-Sanderson equipment ranged from $8,900,000 to $9,365,000, a
range of approximately 5%. The six capital bid prices for Kruger equipment ranged from $9,523,500 to
$ 10,043,000, a range of approximately 5%. The specifications and bid documents did not contain any
wording or ambiguities so as to force the Contractor to build in additional contingencies. Therefore, we
feel that the bids received were competitive and responsive and rebidding of the project would not
provide any cost savings.
The operational costs submitted by the two equipment suppliers are guaranteed by a Performance Bond
which they are providing. Komline-Sanderson bid $2,448,475.20 and Kruger bid $3,725,246.88 to cover
polymer, natural gas and electricity usage. The addition of the operational bid price to the capital
construction cost serves as basis for low bid. The amount of the award will be for the capital cost
provided by the general contractor only.
We have worked with John T. Jones Construction on a wastewater treatrnentproject in the past. We have
also contacted several communities regarding recently completed work, including Becker, MN and St.
Joseph, MN. All parties stated the excellent workmanship and quality working relationship they had with
John T. Jones Construction.
John T. Jones Constructions is experienced in the type of work required for this project and has fulfilled
the bidding and contract requirements. Therefore, we recommend the bid from John T. Jones
Construction for the KomIine-Sanderson equipment be accepted.
Respectfully submitted,
BOLTON & MENK, INC.
Robert Brown, P .E.
Environmental Division Manager
Vice President
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eOLTON & I'v1ENK., INC.
Consulllng Engineers & Surveyors
1960 Premier Drive. Mankato. MN 56001-5900
Phone (507) 625-4171 . FAX (507) 625-4177
March 2, 2007
John Simo!a, Public Works Director
City of Monticello
909 Golf Course Rd.
Monticello,MN 55362
RE: Wastewater Biosolids Improvements Project
Construction Engineering Services
BMIProjectNo. M21.36893
Dear John,
Since the construction period has increased from 15 months to 18 months, I have revised the proposed
engineering agreement for providing construction engineering services. including onasite observation, for
the wastewater biosolids improvement project. In addition, since we do not have any recent experience
working with the apparent low bidder contractor, I have increased our on-site inspection time from 100
hours per month to 125 hours per month. If you do not feel that the on-site time will be adequate, r can
increase it to whatever hours you feel would be necessary. I used the same agreement format as was
executed for the engineering desigo services. Paul Saffert and myselfwi1l be the primary engineering
staff that will provide the construction engineering services. Kirk Yahnke, a senior engineering
technician with over 20 years of on-site observation experience for wastewater treatment projects, will
provide the on-site construction observation. Mr. Yabulce is also a certified Minnesota Class B
wastewater treatment plant operator. I have included Kirk's resume for yow' information.
A summary of the major work tasks and estimated costs is as follows (see Exhibit r for detailed scope of
work description):
Staff Estimated Hours EstImated Costs
1. Construction EUlrlneering
PrincioaI Enoineer 500 $ 87 500
Proiect Enltineer 1080 1 18 500
ElectricallMechanicallStructuraII Architectural 200 30,000
Technician 30 2 000
Administrative Assistant 200 10,000
;':,gt~i.~~~:',~~~-~t~~~f*1~~lt'f~~ . ;r~'tSii'Jlto:t!ti,' ~.ii~:kiil1l{ij\"1,,;(~l; ~~j.'i\\:\\;1iiii~4if,lliio~
2. Construction Staking lInd SUl'Vevinl!
Survevor 16 $2,000
Technicians 24 3 000
~l~:.~~'i:JJ!:;;~.~t::;~)~~W:~~~~~.:~:t1:!.J.U~i[~~~fsub"fQtat :~::~jl~1~~}~Q:~{\t~~~:,~ :g;):~~'~'t~'\f$$,DiiM
3. On-Site Observation
Senior Technician 2250 $191,000
?::tt{t~-:~r~~y.~~?~;?1t~%:,t;;t}\"*:t,?~~~~~js~1f}"Sttl1t6~ ~\~2;:ff~4'~~S(r~t,1iJ.~;f~: 1F;;:~{i~18$i!l~llo!i?
4. O&M Manual -
Proiect EnRineer 40 $4,000
Technician 16 I 300
Administrative Assistant 16 700
:\~YJ~~~~s?Jf)~~!~~~;i~5~~~:~~~_~~A;:~:~:',:~~i~{i('$n;{~~fif6:t.;ir ,1l~~ti~~;~1$i~~~~..:~r~~*;, ,;~~~.:~~:~~~~}l~Q{:'
5. Mate,'I.1 Testinl! -- $15,000
.&t:-,~Wr{~'$y.d\1:JJ?~;::~?~~<s:i.f.:;)~:g;~~;;~~Z~~-:~~1:~~'~isIliilpi-1lis j'-.;.~~~~;;~;!:~K~)~0; ;tW~t~~;:;;~~SfS:UJ)U:~
TOTAL ESTIMATED COSTS $465,000
G:\monticc:Ilo\m2I36893\corresp\SimolaLTS .doc
SOLTON & ~ENK., INC.
John Simo!a, Public Works Director
City of Monticello
March 2, 2007
Page 2 of2
The total design and proposed constlUction engineering fees are approximately 8 percent of the estimated
construction costs.
Once you have had a chance to review the proposed agreement, please give me a call to discuss and make
any necessary modifications.
Sincerely,
BOLTON & MENK, INC.
~/Y~
Robert M. Brown, P.R.
Vice President
RMB:bja
Enclosme8
cc: Paul Saffer!, BMJ Ramsey
O:\monticello\m2136893\c0tTeSp'SimofaL TS.doc
AGREEMENT FOR PROFESSIONAL SERVICES
WASTEWATER BIOSOLIDS TREATMENT FACILITY IMPROVEMENTS
MONTICELLO, MINNESOTA
This Agreement, made this _ day of March. 20Q1, by and between the City of Monticello. Minnesota
hereinafter referred to as CLIENT, and BOLTON & MENK, INC., 1960 Premier Dlive. Monkato. Minnesota
.22QQ1 hereinafter referred to as CONSULTANT.
WITNESS, whereas the CLIENT requires professional services in conjunction with the construction
engineering services for the wastewater biosolids treatment facility improvements; and whereas the
CONSULT ANT agrees to furnish the various professional services required by the CLIENT.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is
agreed:
SECTTONI-CONSULTANTSSERVICES
A. The CONSULTANT agrees to perform the various construction engineering services in connection
with the proposed project as described in Exhibit 1.
B. The CONSULT ANT shall serve aa the CLIENT'S professional engineering and surveying
representative 8S described herein.
C. The CONSULTANT will complete the scope of work tasks within the CLIENT'S approved time
schedule.
SECTION II - THE CUENT'S RESPONSffilLITIES
A. The CUENT shall promptly compensate the CONSULTANT in accordance with Section III of this
Agreement.
B. The CLIENT shall designate the City Public Works Director and City Administrator to act as the
CLIENT'S representative with respect to services to be rendered under this Agreement. Said
representative shall have the authority to transmit instructions, receive instructions, receive
infonnatioo, interpret and define CLIENTS policies with respect to the project and
CONSULTANT'S services.
C. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of
the project and pay the permit fees.
SECTION III - COMPENSATION FOR SERVICES
A. The CLIENT will compensate the CONSULTANT in accordance with the following Schedule of
Fees for the time actually spent in performance of the Agreement services.
G:\Monticello\M2] 36893\Agreement-WW Biosolids Constr.doc
Page 1 of?
Hourly Billing Rates
Principal Engineer/Surveyor.. ..... ... .... ...... ....... ...... ....... $120-17 5/Honr
Associate Engineer/Surveyor..... ....... .................... ......... $95-135/Hour
ProjectlDesign Engineer....,........,., .......,..... ....... ............ $55-125/Hour
Stnwtursl Engineer .. ........, .........., ............. ......... ,.... ... .... $85-150/Hour
Electrical Engineer........... .......... ........... ........ ...... ....... .... $85-150/Hour
Mechanical Engineer ....,................................................ $85-150/Hour
Architect ..... ...... ............, ......, ..................... ...... ....... ....... $85-150/Hour
Licensed Surveyor ......................................................... $70-130/Hour
Senior Technician .......... ................,.... ....... ...... .......... .... $55-120/Hour
Technician.... ............... .......... ..................... ....... ............... $40-90/Hour
Administrative Assistant.. ........ ...... .................................. $30-85/Hour
GPSlRobotic Survey Equipment ............,........................$45-80/Hour
AutoCAD/Computer Time.................................... ............., No Charge
Office Supplies ................................................................... No Charge
Photo CopyinglReproduction ............................................. No Charge
Field Supplies/Survey Stakes & Equipment....................... No Charge
Mileage ......................,........................................................ No Charge
B. The total estimated cost for the services presented in Exhibit I is based on actual time spent in
accordance with the hourly billing rates presented in Section III.A. with a not-te-exceed amount of
$465,000.00.
SECTION N - GENERAL
A. CHANGE IN PROJECT SCOPE
In the event the CUENT changes or is required to change the scope of the project from that described in
Section I andlor the applicable addendum, and such changes require Additional Services by the
CONSULT ANT, the CONSULTANT shall be entitled to additional compensation atthe applicable hourly
rstes. The CONSULTANT shall give notice to the CLIENT of any Additional Services, prior 10 furnishing
such additional services. The CLIENT may request an estimate of additional cost from the CONSULTANT,
and the CONSULTANT shall furnish such, prior to authorizing the changed scope of work.
B. INSURANCE
The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory workers compensation
coverage.
The CONSULTANT also agrees to maintain such general liability insurance for claims arising for bodily
injury, death or property damage which may arise from negligent performance by the CONSULTANT or its
employees of its day-to-day general business activities (such as automobile use) and exclusive of the
perfonnance of the professional services described in this Agreement.
CONSULTANT shall al.o maintain a professional liability insurance policy, insuring CONSULTANT
against damages for legal liability arising out of the performance of professional .ervices hereunder, if such
legal liability is caused by an error, omission or negligent act of the insured or any person or organization for
whom the insured is legally liable. Said policy shall provide minimum liruits of$I,OOO,OOO per occurrence
and shall state that such insurance cannot be canceled until 30 days after CLIENT has received written notice
G:\MonticeUo\M213689J\AgIeemeo.t- ww Blosolids. Constr.doc
Page 2 of?
of th" inOllr<>r's intention to cancel this insurance. The professional liability insurance shall be maintained
during the time of this contract and until two years after the substantial completion of the construction of the
Project
The CONSULTANT shall provide written proof of all required insurance coverage.
C. PAYMENTS
G:\Monticello\M2l36893\Agrecmenr_ww Bi(Jsolids COllStr.doc
Page 3 of7
If CLIENT fails to make any payment due CONSULTANT for services and expenses within thirty day. after
CLIENT receive. th" CONSULTANT'S invoice, a service charge of.ix percent (6%) per annum will be
charged on any unpaid balance. In addition, CONSULTANT may, after giving seven day.' written notice to
CLIENT, suapend services under thi. Agreement until CONSULTANT has been paid in full all amounts due
for services, expenses and charges.
D. TERMJNATION
CLIENT may terminst" this Agr<>ement without cause by fifteen (J 5) days' written notice delivered to the
CONSULTANT. Upon tennination under this provision if there is no fault of the CONSULTANT, the
CONSULTANT shall be paid for services rendered and reimbursable expenses until the effective date of
termination. Ifhowever, the CLIENT terminates th" Ag=ent because the CONSULTANT has faU"d to
perform in accordanc" with thi. Agr<><>ment, no further payment shall be made to the CONSULTANT, and the
CLIENT may r"tain another contractor to undertak" or complete the work identified in Exhibit I. If as a
result, the CLIENT incurs total costs for the work (including payments to both the present contractor and a
future contractor) which exceed a maximum Agreement arnoun~ if any, specifiro under S"ction III, then the
CONSULTANT shall be responsible for the difference betw<>en the cost actually incurred and the Agreement
amount.
E. CONTJNGENT FEE
The CONSULTANT warrants that it has not <>mployed or retained any company or person, other than s
bonafide employee working solely for the CONSULTANT to solicit or S<>Cur" this Contract, and that ithas
not paid or agr<>ed to pay any company or person, other than a bonafide employee, any fee, commission,
percentage, brokerage f"e, gift or any other consideration, contingent upon or resulting from award or making
of this Agr<>ement
F. SUBCONTRACTOR
The CONSULTANT shall not enter into subcontracts for services provided under this Agreement except as
notro in the scope of services, without the express written consent of the CLIENT. Th" CONSULTANT shan
pay any subcontractor involved in the performance of this Agreement within ten (IO) days of the
CONSULTANT'S receipt of payment by the CLIENT for undisputed services provided by the subcontractor.
If the CONSULTANT fails within that time to pay the subcontractor any undisputed amount for which the
CONSULTANT has received payment by the CLIENT, the CONSULTANT shan pay interest to th"
subcontractor on the unpaid amount at the rat" of six percent (6%) per annum. The minimum monthly
inte=tpenalty payment for an unpaid balance of$IOO or more is $10. For an unpaid balance of/ess than
$100, the CONSULTANT sha1I pay the actual interest penalty due to the subcontractor. A subcontractor who
pr<>vails in a civil action to collect interest penalties from the CONSULTANT .hall be awarded its costs and
disbursements, including attorney's fees, incurr<>d in bringing the action.
G. INDEPENDENT CONTRACfOR
At all times and for all purposes herein, the CONSULTANT is an independent contractor and not an
employee of the CLIENT. No statement herein shall be construed so as to ftnd the CONSULTANT an
employee of the CLIENT.
H. NON-DISCRIMINATION
During the performance of this Centract. the CONSULTANT shall not discriminate against any employee or
applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status
with regard to public assistance, disability, or age. The CONSULTANT shall post in places available to
employees and applicants for employment. notices setting forth the provisions of this non-discrimination
clause and stating that all qualifted applicants will receive consideration for employment. The
CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for
program work, and will require all of its subcontractors for such work to incorporate such requirements in all
subcontracts for program work.
I. ASSIGNMENT
Neither party shall assign this Agreement, nor any interest arising herein, without the written consent ofthe
other party.
J. INDEMNIFICATION
CONSULTANT agrees to defend, indemnify and hold the CLIENT, its officers, and employees hannless
from any liability, claims, damages, costs,judgments, or expenses, including reasonahle attorney's fees,
resulting directly or indirectly from an error, omission or negligent act of the CONSULTANT, its agents,
employees, or subcontractors in the performance of the services provided by this Agreement and against
all losses by reason of the failure of said CONSULTANT fully to perform, in any respect, all obligations
under this Agreement.
G:\Monticello\M2136893\Agreemeot-WW Biosolids Constr,doc
Page 4 of7
K. RECORDS ACCESS
The CONSULTANT shall provide the CLIENT access to any books, documents, papers, and record which are
directly pertinent to the specific contract, for the purpose of making audit, eKamination, eKcerpts, and
transcriptions, for tillee years after fmal payments and all other pending matters related to this contract are
closed.
L. CONTROLLING LAW
This Agreement is to be governed by the laws of the State of Minnesota.
SECTION V - SIGNATURES
TIDS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms,
conditions or obligation referring to the subject matter other than contained herein.
IN WTINESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf.
CLIENT: Citv of Monticello. Minne.sota
CONSULTANT: Bolton & Menk. Inc.
G:\Montieello\M2136893\Agrecmcnt.WW Biosolids COIlSIr.doc
Page 5 of7
~~~
Clint Herbst
Mayor
Robert M. Brown, P.E.
V ice President
Jeff O'Neill
City Administrator
G:\MOQliceI1o\M21 J689J\Agreement-WW BiosoHds Constr.doc
Page 60f7
EXHIBIT I
Engineering Services Scope of Work
EXHIBIT I
Construction Engineering Services will be provided for the W..tewater BiosoUds Treatment Facility
Improvements. The specific services to be provided are as follows:
1. The CONSULTANT shall be the CLIENT'S representation during the construction of
the wastewater biosoUds treatment improvements. The following construction
engineering services shall be provided: project administration and monthly
construction observation visits; attendance at preconatruction conference and monthly
construction progress meetings and distribution of meeting notes; response to
contractor's questions regarding intetpretation of and clarification of contract drawings;
issuance offield orders, work directive changes and request for proposals for changes
to the construction contract; review of change order proposal requests; review of shop
drawings and distribution of shop drawings; coordination of material testing
requirements with a material testing compaoy; review of contractor payment requests;
conduct final inspection aod recommendations for final acceptaoce to the CLIENT;
preparation of record drawing at the completion of the project; conduct post-
construction inspection aod provide assurance that the w..tewater biosoUds operations
are in accordaoce with design criteria intended and construction of the wastewater
biosolids treatment improvements.
G;\MODticello\M2136893\AgreemCl1f~WW Biosolids Constr.doc
Page 7 of7
2. The CONSULTANT shall perform the construction staking and surveying for the
wastewater biosolids treatment improvements.
3. The CONSULTANT will provide part-time project construction observation. The
following project construction observation services will be provided: act as the
CUENT'S liaison with Contractor; performance of on-site observations (estimated
2250 hours) of the work for the wastewater biosoIids treatment improvements to
determine if work is, in general, proceeding in accordaoce with the contract documents;
reporting to the CLIENT'S staff when clarifications or modifications to the contract
documents are required; maintaining log of site conditions during on-site observation;
and provisions of site/field staking aod surveying services.
4. The CONSULTANT will prepare an Operation and Maintenance (O&M) Manual for
the wastewater biosolids treatment improvements. Included in the O&M Manual will
be process operation procedures and maintenance procedures for equipment.
5. The CONSULTANT will retain a Material Testing Company to perform the necessary
construction quality control testing for the wastewaler biosolids trestment
improvements (estimated cost $15,000).
BIOSOLIDS UPDATE MEETING SUMMARY
.
On February27, 2007 City Staffheld aBiosolids Update Meeting with the neighboring communities of
Buffalo and Big Lake. In attendance were representatives ofMonticello including a City Council Liaison,
City Engineer, Public Works Director, the WWTP Manager, Bolton & Menk and WSB. Also in
attendance was the Public Works Director of Big Lake and the contract engineer from Buffalo. The
purpose of the meeting was to update the attending cities on Monticello's biosolids issues and to let them
know what is happening now in Monticello, as well as what the future holds for Monticello's biosolids
issues including looking into joint ventures with other cities.
Representatives of Monticello reviewed Monticello's historyinregard to biosolids. The attending cities
were also informed that over the past year Monticello has been in the evaluation and design stages for a
biosolids dryer. The two manufacturers Monticello is looking at are Komline Sanderson and Kruger. The
Bid opening for this project was on February 28th. There is an I8-month operation window for
construction of the Monticello WWTP project with the goal to be up and running by fall of2008.
.
The representative from Big Lake informed the attendees that Big Lake is currently in the planning stages
for an expansion. They have just recently purchased an additional 40 acres around their existing site. They
are currently operating an oxidation ditch which is working well for them. They are approximately six
months away from bidding a dryer project. Big Lake may look at taking some capacity from Monticello
in the future. The City of Monticello will put together an estimate of the costs to dry liquid biosolids from
another community while we have excess capacity in the early years for Big Lake to review but Mike stated
"they are at the point where they want to get their plant up and running first".
The representative from Buffalo informed the attendees that Buffalo has gone out for bids and is ready to
award a contract at their next council meeting. Theirnew plant will be up and running by Januaryof2009.
He explained that the Buffalo City Administrator had reviewed the numbers of taking capacity from
Monticello but realized that it was not feasible for them to take capacity from a large community such as
Monticello without another major expansion.
The communities further discussed the risk of accepting sludge from another plant and how the different
elements (such as higher nitrates, copper, etc.) from other communities could affect the systems in a
negative way and cause problems.
There was discussion on the finance side of treatment plant expansions. The Monticello Public Works
Director believed that expansions would need to be financed via a combination of SAC fees, increased
sewer rates, bonding and taxes. For instance, Buffalo's SAC fees are nearly $2,500 higher than
Monticello's.
The cities all agreed that wastewater treatment plants are not fool proof and there may betimes when a city
dryer may be down and at that time the neighboring cities will need to be open for accepting biosolids from
another community on a short term basis in those types of situations.
.
In conclusion, it was determined that having mutual aid as a backup was very important but the cities will
remain in full control oftheir own destinies at this time in regard to the treatment and application of
biosolids.
City Council Agenda-04/23/07
11. Consideration of a request for amendment to the Monticello Zonin!! Ordinance Chapter 3-
Sf Fl. as related to the exterior storal!e of vehicles in rear vards in residential
districts.Applicant: City of Monticello (NAC).
The Planning Commission heard this item at their April 5, 2007 meeting and recommended
approval of the proposed amendment as presented. The Commission was supportive of this
amendment and its intent to strengthen blight enforcement within the City. The Commission also
recommended that staff prepare additional amendments to Section 3-5 of the Zoning Ordinance to
address parking in the side yard and the required setback from street surfaces.
The current ordinance does not regulate parking in the side yard. The Planning Commission
recommended that this issue be addressed at its next meeting to require that any parking in the side
yard be on a paved surface. The Commission also expressed concern with Section 3-5 [F] 3, which
requires a 15 foot parking setback from any street surface. Both items will be addressed at the
second Planning Commission meeting in May.
A. REFERENCE AND BACKGROUND
The City recently amended the public nuisance ordinance to address blight issues within the City. In
discussions regarding this amendment, concerns were raised regarding vehicle storage in the rear
yard of residential properties.
As the zoning ordinance currently reads, vehicle parking is allowed in the side yard and rear yard of
residential properties. Parking is also allowed in the front yard, provided it is on a designated
driveway leading directly into a garage or on one open, surfaced space located on the side of a
driveway away from the principal use. Said extra space is required to be surfaced with concrete or
bituminous material.
The public nuisance ordinance prohibits junk vehicles by classifying them as refuse. Junk vehicles
are defined as, "a vehicle without a valid current license, or without a valid current registration (if
applicable), or which is apparmently inoperable located outside an enclosed building in a residential
area including, but not limited to, automobiles, trucks, motorcycles, snowmobiles, trailers, all-terain
vehicles, and watercraft. Junk vehicles are not allowed to be parked in any portion of the yard on a
residential property.
In order to further support the amended nuisance ordinance and ease enforcement for City Officials,
an amendment to Section 3-5 of the Zoning Ordinance relating to off-street parking requirements is
proposed. This amendment would prohibit vehicle storage in the rear yard, except in cases where a
properties only garage is located in the rear yard. Under these circumstances, vehicle parking would
be allowed on designated driveways leading directly to the garage, or on one open, surfaced space
located on the side of a driveway away from the principal use. This exception is identical to that
allowed for vehicle parking in the front yard.
Accessory Structures. The Ordinance states that for single family residential uses, no detached
accessory building shall exceed 10% of the rear yard of the parcel on which it is located, nor shall
any combination of attached garage and detached accessory building exceed 1,200 square feet,
whichever is less. This area may be increased to 1,500 square feet by Conditional Use Permit only.
1
City Council Agenda-04/23/07
No property shall be permitted to have more than one detached accessory structure for each dwelling,
except:
. By conditional use permit, or
· For conforming single family dwellings, one (I) detached accessory structure of not
more than 120 square feet shall be permitted as a second accessory structure without a
conditional use permit.
As it relates to the proposed amendment, no property would be allowed more than one detached
garage in the rear yard, except by conditional use permit.
CONCLUSION
The City Council has asked staff to prepare an amendment restricting vehicle storage in the rear yard
of any residential property. The amendment proposed creates an additional paragraph to the off-
street parking section of the zoning ordinance, specifically referring to location. It should be noted
that this amendment may have other impacts on residential properties.
One issue to consider is whether or not the amendment will require the City to regulate parking in the
side yard as well. The current ordinance permits parking in the side yard, with no setback
restrictions. This may allow vehicles to be parked in the side yard, directly abutting the property line.
Some language issues may also need to be addressed. Section 3-5[F] ofthe Zoning Ordinance
currently states, "All accessory off-street parking facilities required by this ordinance shall be located
and restricted as follows." The City may want to consider modifying this language, as the off-street
parking facilities regulated by the Ordinance are not necessarily required.
Additional modifications may include addressing the required setback from a street surface. This is
particularly true in light of recent enforcement questions regarding the IS' parking setback from the
street.
In dealing with similar amendments in other cities, several issues have also surfaced. One potential
consequence is that, with the language proposed, residents may be compelled to purge any items that
had previously been stored in a detached garage to make room for a vehicle, and instead store these
items in the rear yard. Items such as snowmobiles, ATV's, and the like that may have been
previously stored in the detached garage may be removed to make room for a vehicle. This may
create further blight issues.
B. ALTERNATIVE ACTIONS
In regard to the proposed amendment to Section 3-5 [F] of the Zoning Ordinance, the City has the
following options:
I. Motion to approve the proposed amendment, based on a finding that the the amendment is
consistent with the intent of the off-street park regulations and it will assist in protecting the
health, safety, and general welfare of the community.
2
City Council Agenda-04/23/07
2. Motion to deny the proposed amendment, based on a finding that the amendment is not
consist with the intent ofthe Zoning Ordinance in regard to off-street parking regulations.
C. STAFF RECOMMENDATION
Prohibiting vehicle storage in the rear yard of residential properties will support the amended public
nuisance ordinance, and assist City Officials in addressing blight issues. An exception has been
allotted for situations where a property's only garage is in the rear yard. For such occurances,
parking may allowed in a manner identical what is currently allowed in the front yard. The proposed
amendment address the specific issue of rear yard vehicle storage only. If the goal of the City is to
address this issue in isolation, staff recommends approval of the following amendment.
As noted in the above text, several other issues may also need to be addressed in correlation with the
proposed amendment. Staff can prepare a more comprehensive ordinance amendment to address
these issues at the direction ofthe City.
D. SUPPORTING DATA
A. Proposed Ordinance
B. Current Off-Street Parking Ordinance
3
City Council Agenda-04/23/07
ORDINANCE NO.
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
AN ORDINANCE RESTRICTING THE LOCATION OF OFF-STREET PARKING IN
RESIDENTIAL DISTRICTS, AMENDING SECTION 3-5 OF THE MONTICELLO ZONING
ORDINANCE
THE CITY COUNCIL OF THE CITY OF MONTICELLO ORDAINS:
Section 1. Section 3-5[F] the Monticello Zoning Ordinance is amended to create the following
section in its entirety:
7. In the case of single family, two-family, and townhouse dwellings. parking shall be
prohibited in any portion of the rear yard. In the case where the only attached or detached
garage on a property is located in the rear yard, parking may be allowed in designated
driyeways leading directly into a garage, or on one (I) open. surfaced space located on the
side of a driyeway away from the principal use. Said extra space shall be surfaced with
concrete or bituminous material.
Section 2. Effective Date. This Ordinance shall be effective immediately upon its passage and
publication according to law.
Adopted by the City Council of Monticello, Minnesota on the _ day of
2007.
CITY OF MONTICELLO
By:
Mayor Clint Herbst
ATTEST
By:
Jeff O'Neill, City Administrator
4
3/38
attributable to any expansion shall be installed at the time of the
expansion.
viii. In all districts other than the A-O District, this deferral shall be available
only to those properties where the total value of building expansion or
remodeling (as determined by the City of Monticello's Building Official)
is equal to no more than 25% of the Estimated Market Value (EMV) of
the Building as established by the Wright County Assessor at the time of
the permit request. Subsequent requests shall use the original EMV as
the baseline value.
(1/24/00, #341)
[E] MAINTENANCE: It shall be the joint and several responsibility of the lessee and
owner of the principal use, uses, or building to maintain in a neat and adequate manner,
the parking space, accessways striping, landscaping, and required fences.
[F] LOCATION: All accessory off-street parking facilities required by this ordinance shall
be located and restricted as follows:
I. Required accessory off-street parking shall be on the same lot under the same
ownership as the principal use being served except under the provisions of
Chapter 3, Section 5 [I].
2. Except for single, two-family, and townhouse dwellings, head-in parking
directly off of and adjacent to a public street with each stall having its own
direct access to the public street shall be prohibited.
3. There shall be no off-street parking within fifteen (15) feet of any street surface.
4. The boulevard portion of the street right-of-way shall not be used for parking.
5. SETBACK AREA: Required accessory off-street parking shall not be provided
in front yards or in side yards in the case of a corner lot in R-l, R-2, R-3, PZ,
and B-1 districts.
6. In the case of single family, two-family, and townhouse dwellings, parking
shall be prohibited in any portion of the front yard except designated driveways
leading directly into a garage or one (I) open, surfaced space located on the
side of a driveway away from the principal use. Said extra space shall be
surfaced with concrete or bituminous material.
[G] USE OF REQUIRED AREA: Required accessory off-street parking spaces in any
district shall not be utilized for open storage, sale, or rental of goods, storage of
inoperable vehicles as regulated by Chapter 3, Section 2 [M], of this ordinance, and/or
storage of snow.
[H] NUMBER OF SPACES REQUIRED: The following minimum number of off-street
MONTICELLO ZONING ORDINANCE
City Council Agenda - 04/23/07
12. Consideration of a request to establish an overlav district applied to properties
alon!!: River Street. and an amendment to the Monticello Zonin!!: Ordinance Section
3-3 re!!:ulatin!!: front vard setback averal!:in!!:. Applicant: City of Monticello (NAC).
The Planning Commission considered this item at their December 5, 2006 meeting, and
recommended approval of Alternative 2, amending Section 3-3 [F] and [C] of the Zoning
Ordinance only. The recommended amendment would delete the averaging clause for
front yard setbacks in all residential districts. The Commission expressed concern that the
creation of an overlay district would affect few properties, and may not be necessary. The
Commission determined that deleting the averaging clause would be an effective control for
maintaining uniformity.
The City Council considered this item at their January 22, 2007 meeting and recommended
tabling the item. The Council was concerned that the residents affected by this amendment
may not have been aware of the implications of the proposed amendment, or whether an
overlay district would be a desired substitute. The Council tabled this item to call for a
second public hearing at the Planning Commission level, focusing on the overlay district.
The Planning Commission heard this item a second time at their March 6, 2007 meeting
and recommended tabling the item. The Commission directed planning staff to prepare an
analysis of existing setbacks and how the setbacks relate to an overlay district. A
supplemental memo has been prepared to address this issue.
The Commission heard this item again at their AprilS, 2007 meeting and recommended
deleting the averaging clause and maintaining a 30 foot setback for all residential
properties in the City, including those on River Street. No overlay district was
recommended. The Planning Commission discussed the fact that few vacant lots exist
along River Street, therefore reducing the concern for additional staggered houses in the
immediate future. The Planning Commission discussed the fact that they wanted to
maintain some uniformity without infringing on individual property rights. The consensus
was to maintain the 30 foot minimum setback and delete the averaging clause, with no
additional regulations for properties along River Street.
A. REFERENCE AND BACKGROUND:
The City has recently reviewed a request from a property owner on River Street to move a single
family home off a lot and rebuild, with the new home located closer to the front yard setback line
than the original building footprint. Upon reviewing the request, it was determined that the
proposed location would not be permitted, due to a clause in the ordinance establishing an
averaging requirement for front yard setbacks.
The minimum front yard setback requirement in the R-l District is current established at 30 feet.
The subject proposal meets this requirement. However, the Zoning Ordinance contains
1
City Council Agenda - 04/23/07
additional restrictions for front yard setbacks, increasing or decreasing the minimum setback
according to the setback of neighboring properties.
Section 3-3 of the Zoning Ordinance pertains to yard requirements, including all requirements
for front yard setbacks. Section 3-3 (F) specifically contains a provision for front yard setbacks
in residential districts with adjacent structures. This section states,
"In residential districts where the adjacent structures exceed the minimum
setbacks established in subsection [C} above, the minimum setback shall
be thirty (30) feet plus two-thirds (2/3) of the difference between thirty (30)
feet and the setback or average setback of adjacent structures within the
same block. "
The existing ordinance presents a number of application issues. As the ordinance reads, the
maximum setback allowed for each lot is contingent upon the setbacks of the adjacent structures
on the block. In that manner, each time a home is altered in any way that results in a new
setback, the average setback for the block changes. Essentially, the actions of one homeowner
dictate the building envelope of the adjacent property owners. As such, the ordinance is highly
difficult to enforce. This Section was initially adopted to encourage uniform site lines along all
city blocks. However, staff believes a more effective control for maintaining uniformity may be
established.
The ability to maintain setback uniformity is particularly a concern along River Street, due to the
nature of the properties and the unique natural features of the area. The majority of homes along
River Street greatly exceed the required minimum setback, in an effort to place homes close to
the riverfront. As such, any home proposing to simply meet the minimum requirement may
result in extreme staggering of homes along the street. The averaging technique may have
maintained some uniformity in this regard, but as explained above, is highly difficult to enforce.
Amendments. To address the issue ofuniforrnity, staff has prepared an ordinance amendment
containing two sections. The first section would simply delete any reference to the current
averaging technique, and delete any maximum setback limitations. Removing this provision in
the ordinance would apply a uniform setback to all properties, regardless of the setback ofthe
adjacent structures.
The second section of this amendment establishes an overlay district for properties on River
Street, identified as the "RS" River Street District. This overlay district would be applied to and
superimposed on all properties located on River Street, identified as such by a corresponding
street address. The amendment would establish a more significant front yard setback for all
properties along River Street, and would provide the opportunity to maintain uniform site lines
along both sides of the road, while applying the same setback for all properties. The regulations
and requirements imposed by the "RS," River Street, district shall be in addition to those
established for the district which jointly applies.
2
City Council Agenda - 04/23/07
The proposed amendment is found below, and maybe modified at the direction of the Planning
Commission and/or City Council.
B. ALTERNATIVE ACTIONS
Regarding the proposed amendment to Section 3-3 of the Zoning Ordinance regulating front yard
setback averaging, the City has the following options:
1. Motion to recommend approval of the amendment to Section 3-3 [F] and the creation of
the "RS" River Street District, as prepared below.
2. Motion to recommend approval ofthe amendment to Section 3-3 [F] and [C] only.
3. Motion to deny the ordinance amendment and creation of the "RS" River Street Overlay
District as proposed.
C. STAFF RECOMMENDATION
As stated above, the current averaging technique applied to front yard setbacks is outdated and
difficult to enforce. An amendment must be made to the ordinance to apply a uniform setback to
all properties, regardless ofthe location of adjacent structures. The proposed amendment was
drafted due to inquiry for a property on River Street. Properties along this street are unique, and
have in the past been subject to a setback averaging regulation. If the setback averaging is still
desired, staff would recommend the use of an overlay district, rather than the problematic
language in the ordinance. As such, a sample ordinance creating an overlay district has been
drafted.
However, an overlay district would only affect a small area of the City. In addition, the setback
averaging (in any form) creates an uneven field for the purposes of applying zoning rules and for
property owners attempting to utilize their property. Therefore, staff recommends approval of
Alternative 2, deleting the averaging clause.
D. SUPPORTING DATA
A. Planning Commission Report - Setback Comparison Analysis
B. River Street Setback Comparison Information
3
City Council Agenda - 04/23/07
Consideration of a reQuest to establish an overlav district applied to properties
alon!! River Street. and an amendment to the Monticello Zonin!! Ordinance Section
3-3 re!!ulatin!! front vard setback avera!!in!!. Applicant: City of Monticello (NAC).
As directed by the Planning Commission, staff has prepared a document including
information on existing setbacks of all homes on the north side of River Street, from
Washington Street to Otter Creek Road. This document may be found attached.
The existing setbacks of homes in this area have been compared against four setback
options. Options include the following:
. 30 foot minimum setback
. 50 foot minimum setback
. Minimum setback equal to the average setback of adjacent structures
. A minimum setback of 30 feet plus 2/3 of the difference between 30 ft and
average setback of adjacent structures
Staff applied each setback alternative to the existing homes to calculate the number of
non-conforming lots created. The number of non-conforming lots created under each
alternative is as follows:
Setback alternative
Number ofnon-conformin!!lots
7 lots
26 lots
26 lots
17 lots
30 feet
50 feet
Average setback of adjacent structures
30 ft plus 2/3 of the difference between 30 ft. and the
average setback of adiacent structures
As illustrated above, the same number of non-conforming lots is created under a 50 foot
minimum setback requirement and a minimum setback equal to the average setback of
adjacent structures. The alternative that creates the fewest non-conforming lots is a 30
foot minimum setback. This setback is consistent with the required minimum setback in
the R-I, R-2, R-3, and R-4 districts.
Recommendation
Staff recommends deleting the averaging clause in regard to front yard setbacks and
relying on the existing 30 foot setback requirement on all R-l properties, including those
on the north side of River Street. As demonstrated above, up to 26 non-conforming lots
may be created under the alternate setback options. Requiring a 30 foot minimum
setback along River Street, would not necessitate an overlay district, as it is consistent
with the current Ordinance.
Deleting the averaging clause and requiring a straight 30-foot setback would ease
enforcement for regulating the setback at a staff level and create a consistent setback for
all R-l properties. The recommended setback also allows all property owners to have a
City Council Agenda - 04/23/07
clear understanding of what they may do with their property. As shown on the attached
exhibits, this minimum setback is also consistent with the current development pattern.
As such, staff recommends eliminating the averaging clause to require a 30 foot
minimum setback along River Street and all R-l zoned properties within the City.
City Council Agenda - 04/23/07
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 3 OF CHAPTER 3 RELATING TO YARD
REQUIREMENTS AND CREATING CHAPTER 19C, ESTABLISHING THE "RS"
RIVER STREET DISTRICT
THE CITY COUNCIL OF THE CITY OF MONTICELLO, MINNESOTA ORDAINS:
SECTION 1. Section 3-3 [F] relating to front yard setbacks is hereby amended to read
as follows:
[F]. In reaiaeatial districts ',vhere the adjaceat stfllCfm'es eKceed the miffi_
setbacks established in subsecticn [e] abO'.'e, the miRiffiIHR setback shall be
thirty (30) feet flhlS twe third5 (2/3) ofthe difference bet'::eell thirty (30) feet
and the setback or average setback of adjaceat structures within the same
bleek,
SECTION 2. Section 3-3 [C] 1 relating to yard requirements is hereby amended to
read as follows:
[C]. In R-I, R-2, B-1, and B-2 districts where adjacent structures, excluding
accessory buildings within same block, have front yard setbacks different
from those required, the front yard minimum setback shall be the average of
the adjacent structures. If there is only one (1) adjacent structure, the front
yard minimum setback shall be the average of the required setback as
established within the underlying residential district and the setback of the
adjacent structure. III no case shall the miRi_ front yard setback eJlceed
thirty (30) foet, eJl6ejlt as flFevided ill subsectisn [F] below.
4
City Council Agenda - 04/23/07
CHAPTER 19C
"RS" RIVER STREET OVERLAY DISTRICT
SECTION:
19C-I: Purpose
19-2: District Application
19C-3: Permitted Uses
19C-4: Prohibited Uses
19C-5: Development Regulation
19C-l: PURPOSE: The purpose of the "RS" River Street overlay district is to establish
regulations specific to the low density, single family, detached residential dwelling units and
directly related complementary uses located along River Street.
19C-2: DISTRICT APPLICATION:
[A] The "RS," River Street, district shall be applied to and superimposed on all properties
located on River Street, and identified as such by a corresponding street address, contained
herein existing or amended by the text ofthis ordinance. The regulations and requirements
imposed by the "RS," River Street, district shall be in addition to those established for the district
which jointly applies. Under the Joint Application of Districts, the more restrictive requirements
shall apply.
19C-3: PERMITTED USES: The following operations and uses are permitted in the
"River Street district" as a matter of right subject to any other applicable code, ordinance, or law:
[A] Those uses permitted in the "R -I" District, under the same conditions as listed in that
district.
19C-4: PERMITTED ACCESSORY USES: The following are permitted accessory uses in
The "River Street" District as a matter of right subject to any other applicable code, ordinance, or
law:
[A] Those permitted accessory uses as allowed in the "R-I" District, under the same conditions
as listed in that district.
19C-5: CONDITIONAL USES: The following are conditional uses in the "River Street"
District (requires a conditional use permit based upon procedures set forth in and regulated by
Chapter 22 of this ordinance).
[A] Those conditional uses as allowed in the "R-I District, under the same conditions as listed in
that district.
5
6
City Council Agenda - 04/23/07
19B-6: SETBACKS. The following minimum requirements shall be observed in a Public/Semi-
Public Use District, subject to additional requirements, exceptions, and modifications set forth in
this Ordinance.
[A] Front Yards:
Not less than fifty (50) feet.
[B] Side Yards:
1.
Side Yard, interior. Ten (10) feet minimum to dwelling and six (6) feet
minimum to accessory structures.
2.
Side Yard, comer. Twenty (20) feet minimum on the street side and ten
(10) feet minimum to house on interior side
2.
Not less than six (6) feet for single family homes on lots of record with a
lot width 66 feet or less in the Original Plat of Monticello and Lower
Monticello which are zoned R-I or R-2.
[C] Rear Yards: Not less than thirty (30) feet.*
*May be subject to additional district regulations, including, but not limited to, the Wild and
Scenic Rivers Management District, the Flood Plain Management District, and the Shoreland
District.
THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIA TEL Y
FOLLOWING ITS PASSAGE AND PUBLICATION
Approved by the Monticello City Council the 23,d day of January, 2007.
CITY OF MONTICELLO
By:
Mayor Clint Herbst
ATTEST
By:
Jeff O'Neill, City Administrator
Council Agenda - 04/23/2007
14. Review of bids for paintinl!: and repairs to the 800.000 l!:allon water tank on the
Monte Hill. City Proiect #2007-0SC. (J.S.)
A. REFERENCE AND BACKGROUND:
With the new million gallon elevated tank currently in service we have been able to develop
plans and specifications for the painting and miscellaneous repairs to the 800,000 gallon water
tank on the Monte Hill. The project includes not only painting the inside and outside of the tank
but installing new OSHA approved railing, two additional vents and miscellaneous minor
repairs. Bids for the project included a base bid with a completion date of July 16, 2007, along
with an option for total containment and an alternate bid with a start date of August 20th and a
completion date of October 15, 2007, again with an option to add full containment.
Bids were received at City Hall on Tuesday, April 17, 2007 at 10 a.m. Five bids were received.
The bids for the Base Bid A, spring construction, range from a low of $222,855 to a high of
$392,790 with the full containment ranging in price from $25,000 to $75,000. The lowest bid
was received from Classic Protective Coatings of Menomonie, WI at $222,855. The alternate
bid for full containment was $25,000, bringing the cost of this spring construction proiect to
$245.855.
The alternate bids for a fall completion of the proiect ranged in price from $221,000 to a high of
$317,790. The cost of full containment ranged in price from $1 to $60,000. The lowest bid
received was from Odland Protective Coatings of Rockford, MN in the amount of $221,000 for
the alternate bid and $1 for the full containment option for a total of$221.001.
Upon reviewing the City's peak water usage, we have determined that a late summer project with
a fall completion would be best. That would be the alternate bid received from Odland
Protective Coatings of Rockford, MN in the amount of $221 ,000 for the alternate bid with $1 for
the optional full containment to limit the possibility of any dust or paint leaving the site.
Weare proposing to use KLM Engineering, Inc. to do the welding inspection and blasting and
painting inspection on the refurbishment of the 800,000 gallon tank. KLM has done an excellent
job on inspection of the new water tower. They have given us a proposal of $34,525 for
inspection services for the refurbishment of the 800,000 gallon tank based upon the project not
exceeding a lO-week construction schedule. A copy of their proposal is included for your
reVIew.
As an alternative to the current city project refurbishing the 800,000 gallon tank and yearly
annual inspections and maintenance services being done by the city water department, we looked
at an alternative maintenance program whereby a maintenance contractor would perform the
work to refurbish the tank and be paid for those services over the next three years and then be
paid in advance for annual cleanout and inspection services and a recoat in year 9 and a total
renovation in year 19. The initial cost of the refurbishment of the tank by maintenance contract
would be $275,709 which is $54,708 higher than our current lower bid for the refurbishment
project. The cost for inspection services would be the same assuming we use KLM. We would
then up front them $131,935 over the next seven years for which they would do a total repaint on
the interior and just over-coat the exterior of the tank. We would continue to up front the costs
Council Meeting - 04/23/2006
again each year until in year 19 when the tank would be refurbished again. The cost of up
fronting from year 10 to year 19 would be another $252,828 which excludes the inspection costs
for their work. Both the Public Works Director and the Water Superintendent feel that we are
better off refurbishing this tank as needed and doing the annual inspections and service cleaning
ourselves. ConseQuentlv. we have not pursued the contract maintenance program anv further. If
anyone wishes to receive any additional information I do have a copy of the unsolicited proposal
for your review.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to approve Alternate Bid B for the work to commence on
August 20, 2007 with completion by October 12, 2007 and award the contract to Odland
Protective Coatings of Rockford, MN for their low bid price of $221,001 including the
full containment option. This would include an authorization to contract with KLM for
inspection service.
2. The second alternative would be to approve Base Bid A for the work to be completed by
July 16, 2007 and award the contract to Classic Protective Coatings of Menomonie, WI
for their low bid price of $245, 855 including the full containment option. This would
also include authorization to contract with KLM for inspection services.
3. The third alternative would be not to approve the work or award the contract at this time.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer, the Public Works Director and Water
Superintendent that the City Council choose the low alternate bid of $221,000 with the $1 full
containment option with a fall completion date from Odland Protective Coatings of Rockford,
MN as outlined in alternative #1. Staff has checked the references provided by Odland
Protective Coatings and all references were positive stating they were happy with Odland's
work, their projects were completed on time and within budget and all would recommend
Odland for the City of Monticello's project. It should also be noted that Odland Protective
Coatings acknowledged the receipt of Addendum No.1 (change in bid date) and Addendum No.
2 (primary contractor must perform 50% or more of the work) by ernail receipt notice only and
did not return the official signed receipt of addendums. In a telephone conversation with Mr.
Odland, he informed the Public Works Secretary that Odland does not sub out any of their work
and that they have all of their own crews on site. The City's attorney, Tom Scott, did not have a
problem with waiving these informalities in the bid and indicated we would not have a problem
with the award to the low bidder, Odland Protective Coatings.
The budget includes $230,000 for this item, additional funds are available in the water trunk
fund.
D. SUPPORTING DATA:
Copy of bid tabulation. Copy of proposal from KLM Engineering, Inc.
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KLM ENGINEERING, INC.
P.O. Box 897' 3394 Lake Elmo Ave. N. . Lake Elmo, MN 55042
(651) 773-5111 . Fax (651) 773-5222
February 27, 2007
Bv U. S. Mail
Mr. John Simola
Public Works Director
City of Monticello
909 Golf Course Road
Monticello, Minnesota 55362
RE: Proposal to Provide Inspection Services During the Reconditioning ofthe
800,000 Gallon Ground Storage Reservoir in Monticello, Minnesota.
Dear Mr. Simola:
Thank you for the opportunity to submit this proposal for inspection services during
structural repairs, surface preparation and coatings application for the interior and exterior
on the above referenced tank.
Potential Benefits to the City of Monticello
. Today's protective coating systems are designed to last 15-20 years with only minor
maintenance. Tight projectspecifications and full-time inspections give the coating
systems the opportunity to realize their intended service life.
. Full time inspection by KLM Certified Welding Inspectors during structural repairs
and NACE Coating Inspectors during coating reconditioning assures that the work
performed by the contractor is in conformance with the specifications, so that it can
maximize its life expectancy. KLM's inspectors monitor workmanship during all
phases of work and approve the contractor's work. Utilizing this process,
maintenance costs will be reduced by reducing the number of reconditioning cycles
over the life of the tank.
. Our project administration and inspection services provide a buffer between the
project specifications and the real world challenges that can negatively impact project
performance. To initiate the project correctly, KLM project management assures that
bids are advertised correctly, bidders are qualified, proposals are evaluated for
conformance to contract documents, and that the low qualified bidder(s) is
recommended.
City of Monticello, MN
2
Proposal Cost Summary
1. Corurtruction~gemem
Fixed Fee
$4,500.0
2. Inspection Services
Fixed Fee
$30,025.00
Total 2007
$34,525.00
3. Warranty Inspection (2009)
Fixed Fee
$2,800.00
Construction Management
The project manager and project supervisor work together on managing the project The
project supervisor does the review of the submittals from the contractor. The supervisor
communicates with the inspector on a daily basis. The supervisor will enforce the project
specifications as necessary. The supervisor is the main contact between the contractor
representative and the owner. The manager does the final review of the submittals and
pay requests.
Construction management will inclnde:
. Scheduling of inspections
. Establishes warranty date
. Review of inspectors daily documentation on a weekly basis
. Review of the contractors submittals:
1. Drawings review
2. Welder Certifications
3 . Welder Qualifications
4. Welding Procedures
5. Coating Materials Submittal
6. Containment Plan
7. TLCP Sampling Plan
8. Spent material collection and disposal
-
City of Monticello, MN
3
Reconditionine Inspection
The inspector assigned to this project will be a NACE Trained Coating Inspector and/or
A WS Certified Welding Inspector. All of our inspectors have extensive practical
experience and knowledge of water storage tank reconditioning. They are experienced
sandblasters, painters, climbers, riggers, coating inspectors, welders and welding
inspectors which allows the inspector to perform inspections alongside the contractor to
ensure conformance to the project specification.
At a minimum, the field inspections will include the following:
. A preconstruction meeting with the client and contractor to clearly define the role of
the Engineer and Inspector and to discuss the intent of the specifications.
. Monitoring and approval of the structural repairs and modifications for conformance to
the specifications.
. Inspection of the abrasive blasting media and equipment for conformance to the
specifications and to prevent contamination of surfaces during surface preparation with
moisture and oil or other contaminants.
. Monitoring the paint removal and abatement process for conformance to the
specifications and environmental regulations.
. Monitoring the contractors mixing and application of the coatings for conformance to
the specifications and the coating manufacturer's recommendations.
. Approving surface preparation samples.
. Recording the contractor's progress for adherence to the construction schedule.
. Submittal of daily and weekly inspection reports.
. Sampling and testing of spent abrasives and waste streams generated for conformance
to the specification and environmental regulations.
. Monitor punch list items and subsequent conective action by the contractor.
. Final inspection, substantial completion, and project acceptance.
The duration of the field inspection depends upon the construction schedule alternate
selected during the bid evaluation process and on the time it takes the contractor to
perform the structural repairs and coating work.
City of Monticello, MN
4
Construction Mana2ement and Inspection Fees
Based on the project duration of ten (10) weeks, a 2007 construction and coating schedule,
KLM's CUlTent Fee Schedule and Terms and Conditions, and an anticipated 30 hour work
week, our field inspection services will be charged on a time and material basis with an
estimated average of $3,452.50 per week. Total construction management and inspection
fees for the project are $34,525.00. Fees are subject to change if proposed work exceeds
ten weeks of construction.
This cost estimate includes the attendance of a qualified and assigned Inspector at the
preconstruction conference in Monticello, MN.
Warranty Inspection
We propose to perform a Warranty Inspection on the referenced tank prior to the
expiration of the performance bonded two- (2) year warranty for a Fixed Fee of $2,800.00.
This fee includes one (1) copy of the warranty inspection report for the Owner and one (1)
copy of the report for the contractor.
Prior to the expiration of the warranty period, KLM will request verification to proceed
with the warranty inspection under the terms of this contract.
This phase of the project will be billed upon submittal of the Warranty Inspection Report.
This fee does not include any necessary inspection(s) should warranty repair work be
required.
City of Monlicello, MN
5
!2:Qject Team
. KLM Enl!ineerinl!:. Inc. Team Members
. Engineer/Specification Writer: Matt Erickson P.E.
. Inspection Report and Specification Writer: Jack R. Kollmer
. Marketing Manager: Shawn A. Mulhern
. Project Field Supervisor: Kelly C. Mulhern
. Field Inspectors: Rodney J. Ellis
Bryon J. Jensen
Matt Boettcher
Scott Kriese
Mike Frankberg
Cal Lopez
Terms and Conditions
The attached Terms and Conditions are part of the agreement between KLM and the City
of Monticello, unless otherwise agreed to in writing by both parties.
The Fee Schedule used by KLM while our personnel are working on the project is the
current Fee Schedule and will not be changed during the project duration.
Services performed by KLM Engineering, Inc. for this project will be conducted in a
manner consistent with the level of care and skill ordinarily exercised by members of the
profession currently practicing in this area under similar budget and time restraints.
References
KLM would encourage the City of Monticello to call any or all of the references provided.
City of Monticello. MN
6
Time Frame
This proposal is valid for sixty (60) days from this date of February 27,2007. If the City
of Monticello fmds this proposal acceptable, please sign and return. We can begin work
immediately once a contract has been executed.
If you have any questions regarding this proposal. please call me at 651-773-5111 or fax
this proposal back at 651-773-5222.
This agreement, between the City of Monticello and KLM Engineering, Inc. of Lake Elmo,
Minnesota is accepted by:
(Name)
(Title)
City of Monticello,
Minnesota.
(Date)
~",di ;tfJL
Rb d~ JO)o1
(Date)
~(f.
KLM Engineering, Inc.
Lake Elmo, Minnesota
We look forward to working with you.
Sincerely,
KLM Engineering, Inc.
Shawn A. Mulhern
Marketing Manager
Enclosure: KLM Statement of Qualifications
SAM C: Win My Doc. Proposal 2007 Monticello, MN
Council Agenda - 04/23/2007
15. Review of proposals for Public Works Needs and New Facilitv Studv. City Project
#2006-14C. (J.S.)
A. REFERENCE AND BACKGROUND:
We received five proposals for completing the Public Works Needs and New Facility Study for
relocation of the Public Works Facility and our off-site storage to a new, undetermined location.
The five proposers were Architectural Alliance of Minneapolis, Bonestroo Rosene Anderlik of
St. Paul, JEA Architects of Eden Prairie, Kodet Architectural of Minneapolis and SHE of St.
Cloud. The Study will develop a building plan and cost estimate for a facility sized for the next
20 years. In addition, the study will look at the additional space needs to determine the amount
of acreage needed for 40 years. A copy of the final request for proposals is included with your
packet under Supporting Data. The proposals from the five companies are included under
separate cover due to the size and weight. A summary of the proposals, associates costs and
level of effort are also provided. It should be noted that the proposal provided by Bonestroo did
not originally include the level of effort numbers. We did, however, request that from Bonestroo
and received it under separate cover and it is included loose in your Bonestroo Proposal listed as
Page !lA.
In your review of the proposals you will find that although the cost of most of the proposals are
very similar, the description of the scope of services is significantly different. In at least one
case there is very little detail at alL
B. ALTERNATNE ACTIONS:
1. The first alternative would be to select two or three of the firms for interview. The
interviews to occur just prior to the meeting of May 14,2007.
2. The second alternative would be to select one firm based solely on the proposals to
perform the study work, and move forward with out interviews.
C. STAFF RECOMMENDATION:
The City Engineer and I have reviewed the proposals and our joint ranking would be as
follows(#1 =best and #5=weakest):
1) Kodet - Strong proposal, extremely competitive fee
2) JEA - Moderate to strong proposal, moderately competitive fee (reimbursable expenses
unknown)
3) Bonestroo - Moderate to weak proposal, competitive fee
4) Architectural Alliance - Moderate to weak proposal wi City providing all engineering input,
expensive fee
5) SEH - Very weak proposal, moderately competitive fee (reimbursable expenses unknown)
Bruce's and my recommendation would be to interview your top two or three firms as outlined in
alternative # 1.
Council Meeting -4/23/2006
D. SUPPORTING DATA:
Copy of the proposal tabulation summary; copy of the final request for proposals; copy of the
five proposals are included under separate cover.
Council Agenda: 4/23/007
16. Consideration of Appointinl!: Representatives to Monticello/Bil!: Lake (s) Joint Planninl!:
Committee and Refrain from Submittinl!: Annexation Reauest.
A. REFERENCE AND BACKGROUND:
As you know, a special meeting between the three jurisdictions was held last Monday relating to the
intent to annex notice provided to Big Lake Township. A major portion of the meeting included an
explanation by the City of Monticello as to why the City took this action. Clint Herbst, Tom Perrault
and Susie Wojchouski were present supporting the City Administrator in describing Monticello's
perspective/issues associated with Highway 25 traffic/utilities planning etc. I believe that we were
able to make our points in a diplomatic way and I believe that the City of Big Lake and Big Lake
Township have a better understanding of our concerns and believe that we need to work on traffic
issues in joint fashion. Attached is the outline presented at the meeting.
All parties at the meeting voiced interest in working together in resolving traffic problems and
expressed strong support in spending dollars on productive joint planning rather than spending dollars
on fighting over annexation. It is clear to all that both sides have a vested interest in maintaining
adequate traffic flow along the Highway 25 Corridor and that our success as a region requires that we
conduct planning for development and financing of roadlbridge improvements in joint fashion.
Representatives from each group agreed to identify two representatives to serve on a Joint Planning
Committee in addition to one representative from each County. The first job for the Committee will
be to define its objectives and establish a process and budget for completing its work. It was also
generally agreed that competing annexation requests and utility extension initiatives would be
suspended pending successful completion of the planning effort.
B. ALTERNATIVE ACTIONS:
1. Motion identifying two representatives from the City of Monticello to serve on the
Committee and to refrain from submitting annexation request to State Offices unless a
competing annexation request is made by Big Lake (s).
Under this alternative the annexation process is put on hold by all parties. It is hoped that
this alternative will be followed by a future joint resolution identifying joint planning
objectives and formally placing annexation on hold for a period of time or until joint
planning objectives have been achieved.
2. Motion to submit Annexation Request to State as proposed under letter of intent.
Council should select this option if you would like to move forward on annexation.
C. STAFF RECOMMENDATION:
Submittal of the Intent to Annex was required to even the playing field and provide
incentive to Big Lake (s) to discuss transportation and utility planning for the area. The
response to Monticello's concerns by Big Lake (s) appears genuine which could pave the
way for productive joint planning. Therefore it is recommended that the City Council
select alternative 1.
Council Agenda: 4/23/007
D. SUPPORTING DATA:
Copy of Presentation Outline.
Monticello/Big Lake Township/City of Big Lake
Joint Meeting
Monticello Presentation Outline
A. Monticello City officials have been aware of potential project on north side of the river.
Introduction
Goal: To develop a strategy for development between Monticello and Big Lake that supports
growth in region to the benefit of all parties. . . the City of Big Lake, Big Lake Township, and
property owners.
B. Monticello City representatives had requested that Big Lake take a "go slow'" approach. At the time of
initial meetings, joint planning was identified as a general goal. At that time, Monticello did not perceive
the need for joint planning as urgent.
c. Recently, Monticello's citizens, through development of the comprehensive plan, have indicated
Highway 25 traffic from 1-94- to the river bridge as a significant problem facing the community.
D. The Monticello City Council reviewed the development potential under the proposed Big Lake sewer
extension plan and grew concerned that significant modifications to Monticello's local street system will
need to occur to accommodate the additional traffic created by development.
E. It was not known if Big Lake understood the impact of additional traffic on Highway 25 on both a
regional and local Monticello level.
F. The City's Attorney indicated that the execution of the Township/Big Lake Orderly Annexation
Agreement would significantly reduce the ability for Monticello to be involved in planning for development
in the area.
G. The formal notice of intent brings all the stakeholders to the table - and provides incentive for the
parties to plan together.
H. Agreement between parties to participate in joint planning would contribute toward suspension of
Monticello's request.
II. Historic Development Pattern
A. Development in cities
B. Agricultural - North Side
c. Monticello - along river
Examples/Supporting Data: Big Lake Annexation Exhibits
I. 1-9+
2. 1-9+ - 6 lanes
3. 1-94- Connection to North Crosstown
4. Northstar Commuter Rail
III. Recent Development Pattern
A Location and transportation corridors have supported strong growth in past 15 years.
1. Sherburne County - Development in cities/low density residential in county
2. \V right County - Development in fv1onticello, both residential and commercial
B. Result of growth is present-day traffic problems on Highway 25
1. Difficulty in north/ south commuter and resident movements in Monticello
2. DifTiculty in east! west movements for Monticello resident traffic
3. Difficulty in getting Sherburne County residents home
4-. Highway 25 also acts as an inter-regional transportation carrier
c. Clear Lake Express Bypass projected to reduce Highway 25 traffic by only 5%
Examples/Supporting Data:
. State Demographer Information
. 200+ Traffic Count Map
. St. Cloud/Highway 23 reference (Off-grade crossings and closures)
IV. Factors Continuing to Accelerate Growth/Change
City of Big Lake, Big Lake Township and Monticello interests are beginning to merge... great things
happening for the region.
A. Big Lake
I. Highway 10
2. Highway 10 Bypass
3. Northstar Commuter Rail
B. Monticello
c Big Lake T ovmsrup - Land is available
1. Residential uses
2. Commercial uses
D. Potential Development of Lift Station - Allow development of land
Examples/Supporting Data: Monticello/Big Lake aerial image
A. Highway 25 corridor enhancements will help both sides of river
v. Opportunities for Coordination/Cooperation
Goal: To work together in avoiding duplications of resources, encouraging economic development
and preserving or enhancing quality of life - for the region.
B. Development of a plan for building and financing the local, county and state roadways is necessary to
support development along corridor
c. Significant changes to local Monticello road system will be needed in order to accommodate growth
driven by extension of sewer line to the proposed development area
D. Research and development of a possible second river crossing
E. Joint planning by cities, tovmsmp and counties enhances the ability to leverage state dollars for
important road improvements
F. Review of utility plans and establishment of efficient extension of utilities/ development.
G. Utilities funded and timed well relative to the market and the development of transportation system
H. Parks, trails and open space planning
I. Maximize land values by providing adequate infrastructure supporting development
J. Engage in a thoughtful discussion with current property o\ovners regarding long-range planning
VI. Going Forward
Goal: Establishment of committee to revie'\-" joint planning opportunities with the primary purpose
of working together to make the best of our opportunities and jointly solve problems.
A. Establishment of a joint planning committee and associated planning effort.
B. Developmem cf a transponation model currently underway.
Example/Supporting Data: St. Cloud Joint Planning District lriformation
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lvlil1llesota Population and Household Estimates
Page 1 of r
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Home I Northstar t Governor
Monday April 16, 200712:02:20 PM CST
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2005 Population Estimates I
3,9751
4,2701
8,6711
7,5491
10,6621
3,5791
38,7061
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ttp:/' www.lmic.state.mn.us: datanerweb ph p/ censlls2000' estimate:report php
416/2007
G
MCD extrapolated population, based on State Demographic Center county projections, Based on 2 middl
28-Jun-04
Incorporates CQR corrections for 2000
COUNTY MCD Adjusted 2010 2015 2020 2025 2030
2000 Census
Sherburne Sherburne County 62797 86350 96390 105630 114210 121920
Sherburne Baldwin township 4623 6862 7782 8638 9413 10083
Sherburne Becker city 2683 4457 5281 6051 6756 7374
Sherburne Becker township 3595 4860 5450 5998 6492 6917
Sherburne Big Lake city 6063 9105 10363 11531 12589 13499
Sherburne Big Lake township 6785 8695 9684 10602 11496 12329
Sherburne Blue Hill township 811 1201 1304 1398 1482 1552
Sherburne Clear Lake city 266 296 293 290 285 279
Sherburne Clear Lake township 1630 1875 2027 2167 2291 2393
Sherburne Elk River city 16447 21611 24050 26313 28422 30525
Sherburne Haven township 2024 2161 2219 2269 2306 2330
Sherburne Livonia township 3914 5566 6329 7040 7685 8241
Sherburne Orrock township 2764 3848 4400 4915 5382 5786
Sherburne Palmer township 2414 2922 3203 3463 3695 3890
Sherburne Princeton city (part) 7 41 50 58 66 72
Sherburne St Cloud city (part) 5982 6389 6659 6900 7100 7249
Sherburne Santiago township 1553 2123 2433 2723 2985 3213
Sherburne Zimmerman city 2854 4338 4862 5276 5765 6187
Wright Wright County 89092 109710 118530 126410 133240 139010
Wright Albertville city 3621 5951 6978 7911 8698 8753
Wright Albion township 1146 1182 1197 1206 1216 1227
Wright Annandale city 2684 2919 3100 3257 3406 3548
Wright Buffalo city 10108 13305 14394 15290 16311 17270
Wright Buffalo township 1931 1804 1761 1714 1673 1638
Wright Chatham township 1160 1318 1421 1512 1598 1679
Wright Cleanwater city (part) 858 990 1075 1152 1238 1308
Wright Cleanwater township 1368 1468 1538 1598 1655 1711
Wright Cokato city 2743 2925 3089 3230 3365 3494
Wright Cokato township 1222 1363 1426 1480 1531 1581
Wright Corinna township 2457 2611 2749 2869 2982 3092
Wright Dayton city (part) 20 15 14 13 12 12
Wright Delano city 3904 4451 4831 5168 5484 5783
Wright Frankfort township 0 0 0 0 0 0
Wright Franklin township 2707 2618 2596 2567 2544 2528
Wright French Lake township 1130 1217 1279 1331 1381 1430
Wright Hanover city (part) 1023 1803 2089 2348 2589 2815
Wright Howard Lake city 1853 2031 2164 2280 2390 2495
Wright Maple Lake city 1633 1721 1795 1857 1917 1976
Wright Maple Lake township 2128 2229 2320 2396 2469 2540
Wright Manysville township 2090 2193 2274 2342 2408 2472
Wright Middleville township 925 912 910 905 901 900
Wright Monticello city 7868 10431 11632 12711 13153 13552
V'/right Mont:ceHo to'sns~ip 4139 4134 4194 4235 4278 4326
Wright Montrose city 1149 1564 1687 1795 1898 1995
ST. CLOl'D AREA JOI:\T PL.-\:\:\I:\G DISTRICT PL.~'i
PAGE 1-1
A REGIONAL COMMUNITY-BASED PLAN
ST. CLOUD AREA JOINT PLANNING PROJECT
This document is the product of a cooperative planning effort involving the five cities of Sartell,
Sauk Rapids, St. Cloud, St. Joseph and Waite Park; as well as Benton, Sherburne and Steams
Counties. It evolved through the interchange of information, analysis and response between the
citizens, staff and public officials of this Region. It was developed in response to broad-based
public input through both this planning process and other local planning efforts. Unlike other
multi-jurisdictional, regional planning systems that tend to take a centrally-coordinated, top-
down approach, this Plan serves as a new planning model which is "community-based", or
bottom-up.
The St. Cloud Area Joint District Plan was conducted as the largest pilot project pursuant to the
Community-Based Planning Act passed by the 1997 Minnesota State Legislature. The Act
encourages voluntary, cooperative land-use planning among local governments. This law was
enacted in response to challenges caused by the state's growth and related urban sprawl during
the 1990's, the loss of agricultural land and unsustainable land use practices.
To promote the development of Community-Based plans, grant funds were awarded to four pilot
projects through Minnesota Planning, the State's planning agency. Three of the pilot projects
were chosen as part of a competitive application process. However, the St. Cloud area,
consisting of the five cities and three counties covered by this Plan, was specifically identified in
the legislation of the Act. In November of 1997, these eight jurisdictions entered into a joint
powers agreement to complete a Community-Based Plan under the pilot program. From this joint
agreement, a district board was created to oversee the development of the Plan.
The Community-Based Planning Act establishes a statewide planning framework outlining II
goals and emphasizes strong public participation and intergovernmental communication and
cooperation in the planning process. The goals of Community-Based planning are:
. Citizen Participation,
. Cooperation,
. Economic Development,
. Conservation,
. Livable Community Design,
. Housing,
. Transportation,
. Land Use Planning,
. Public Investments,
. Public Education, and
. Sustainable Development.
A comprehensive process of public input, information gathering, communication and
cooperation was undertaken to incorporate these II goals into the Plan. The planning process
itself also included extensive citizen participation and education as well as dozens of meetings
between all of the affected j urisdictions and stakeholders in the Region.
\bout Us
Page I of J
SAINT CLOUD AREA PLANNING ORG,t,NIZATION
Hc~e Abouf u.~
Ccrrim:tt3es
ANNOUNCE~IENTS
Beginning Ap'il 30th, office
hours will be
8 a.m. to 4:30 p.m.
Review the 2030
Transportation Plan
,A,mendments
D'ah Public
In\foh.'ement Plall
Draft Environmental
~il!tig3tior; Plan
Draft Safet';, Pial'
Orah: Sscurity P:2ii
Comrnsnl P-:::riod
PiStns ard PrJgra:T1s
Studies
,
,i-\ '-....._ .j
Contacts
V'/hat is a rvletropolitan Planning Organization
Regional policy board, required in urbanized areas with populations over 50,000 and designated by local
officials and the governor of the state,
Responsible in cooperation I;vith the state and other transportation providers for carrjing out the
metr:Jpolitan transportation planning requirements of federal highway and transit legislation.
Formed in cooperation with the state. davelops transportation plans and programs for the metropolitan
area
What Does the Area Planning Organization Do
The Saint Cloud Area Planning Organization, in consultation with our partners, is responSible for
cooperative, comprehensive and continuous transportation planning. This responsibility includes
forecasting future tra"/el demands, developing multimodal transportation plans and improvement programs
encompassing the Saint Cloud Metropolitan Area. The Organization works closely with the Federal
Highway Administration, Federal Transit Adm!nistration, Minnesota Department of Transportation and
tvletro Bus.
o
http: \.\"\'. \\ .std()Lld~l~X).org Abou:i1 o20U"5 htm
-+ 16 2007
-lorne
Page i ot
SAINT CLOUD AREA PLANNING ORGANIZATiON
Home About Us Ccr-~m:H.e6s PI2i'S and Pr8grams Studies ,;"'\'( ()I.,?
.'~, >3 Contacts
ANNOUNCEMENTS
THIS SITE IS UNDER CONSTRUCTION. PLEASE CHECK BACK FOR UPDATES
Beginning Aprii 30th, office
hours will be
8 a.m. to 4:30 p.m.
Welcome to the Saint Cloud Area Planning Organization's website. Our objective is to provide
necessarf information for making decisions on when, where and what type of improvements should
be made to the transportation system to satisfy current anticipated travel demands while promoting
land development patterns Ihal are consistent with community goals and objectives.
Review the 2030
Transportation Plan
Amendments
"As an advisory body, we are committed to coordinated long range planning, in a fair and mutually
beneficial manner, on select issues transcending Jurisdictional boundaries, for the betterment of the
entire Saint Cloud Metropolitan Area."
D(a~ Public
In'loL'ement Pian
Draft En-'1!ronmental
r.,l;ti-93tion Plar1
Draft Safety PI all
Draft Security Plan
Comment Period
,';1'_
~",," ~::: "~:
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~03
3':: ~:,1" :::.~
,- ::::.
httr: \1.. \\-\\ .stcloudilpu.l..eg
cjl62007
)lans and Programs
Page of i
S/-.lrH CLOUD AREA PLAmmlG ORGANIZATION
H(YTl9 AbO'Jt Us COlTmlttees
ANNOUNCEMENTS
Beginning April 30th, office
hours will be
8 a.m. to 4:30 p.m.
Review the 2030
Transportation Plan
Arr.endments
Draft Public
Invo]',1ement Plan
Draft EnvirJ:-"mental
~Jit~gation Pia,".
Dr3.ft Safetj Plan
Draft Security Plan
Com~9nt Period
PI21S and Prc:gfan~s Stli,jies
;. ,
_ Contacts
- liVest rvletro Corridor-
This project 'Na5 identified in the \Nest ~Iletro Sub-Area Study that was conducted by the Saint Cloud Area
Planning Organization. The project is needed to provide additional capacity to accommodate traffic from
existing and proposed development west of Trunk Highway 15 and to prol/ide and north-south arterial west
of Trunk Highway 13. The Saint Cloud Area Planning Organization estimates that travel demand in this party
of the area will increase by mars that 50 percent from 2003 to the year 2025.
SlLC/ p..re3 I Altern:lt!'/8 /".
- ~..lississippi River Crossing -
The purpose of the project is to identify' and preserve from development an environmentally and culturally
sensitive alignment for a future - t'Jventy plus years - four lane minor arterial roadway and Mississippi River
bridge connecting Trunk High.,.'/3j 15 to Trunk Highway 10. The need for this proposed river crossing is
based upon the following considerations: 1. Lack of east-west minor arterial continuity south of the
University Bridge between Trunk Higr.way 15 and Trunk Highv/ay 10, 2. Forecasted 2025 congestion within
the University Corridor and other existing bridge corridors north oftha University Bridge, and 3. Forecasted
2025 land use and trip generation growth south of the University Bridge
The Study Area includes portions of the City of Saint Cloud. Stearns County, Sherburne County and Haven
Township. The Area is bordered on tr.e north by 10th Street South, on the west by Trunk Highway 15. on
the south by Interstate 94 and on the east by Trunk Highway 10.
A!terna:i'iE: 1 I Alternat:'l€ 21 Alterna'~i'/9 31 Aitemati'i8 4
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