City Council Minutes 09-13-2021REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 13, 2021— 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Jim Davidson, Brian Hudgins, and Sam Murdoff
Absent: Charlotte Gabler
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Hudgins moved approval of the agenda. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from August 23, 2021
• Regular Meeting Minutes from August 23, 2021
Councilmember Murdoff moved approval of both sets of minutes.
Councilmember Davidson seconded the motion. Motion carried unanimously.
D. Citizen Comments
E. Public Service Announcements
• Fire Department Open House is on September 19, 2021.
F. Council Liaison Updates
• EDA — Councilmember Davidson noted that the EDA approved an
interfund loan for Karlsburger Foods.
• IEDC — Councilmember Hudgins stated that the group had a
presentation from the State's Demographic Center, Wright County
Economic Development provided an update on projects, and
discussed the upcoming Manufacturer's event in October.
• Planning Commission — Angela Schumann gave an update on the
September 7 meeting. The meeting included a CUP for a car wash, a
withdrawal of a townhome project, a public hearing on interim use
permit, and a public hearing on the Chelsea Commons Small Area
Plan which was tabled and continued until September 27.
F. Department Update
• Construction Update — Matt Leonard provided an update on Fenning
Avenue Project and the 1-94 Project.
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2. Consent Agenda:
Councilmember Davidson moved approval of the Consent Agenda. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $1,058,424.52.
B. Consideration of approving new hires and departures for city departments.
Action taken: Approved the hires for MCC and Hi -Way Liquors and departures
for MCC.
C. Consideration of approving the sale/disposal of surplus city property for the
Parks Department. Action taken: No report this cycle.
D. Consideration of adopting Resolution 2021-69 approving donation for MontiArts
in the amount of $200 from Rick and Lori Kothenbeutel. Action taken: Adopted
resolution accepting the donation.
E. Consideration of establishing December 13, 2021, for the Truth -in -Taxation
Public Hearing. Action taken: Public hearing was set for December 13, 2021.
F. Consideration of approving purchases for the new DMV location including IT re -
cabling services from Arvig Enterprises for $11,820.50, IT hardware upgrades
from Dell for $13,979.60, and security cameras and key card access installation
from Russell's Security for $29,374.28. Action taken: Approved all purchases.
G. Consideration of approving a contract with Abdo, Eick & Meyers, LP for standard
audit services for the years 2021-2025 for a total not to exceed cost of $177,146.
Action taken: Approved the contract with Abdo, Eick & Meyers, LP.
H. Consideration of approving an accounts receivable policy. Action taken:
Approved the accounts receivable policy.
I. Consideration of amending Resolution 2021-64 for vacation of a portion of Cedar
Street, Dundas Road and Marvin Road right of way as legally described for the
proposed Kampschroer Addition to include Exhibit Z conditions. Petitioner:
Sherrie Danner. Action taken: Adopted the amended Resolution 2021-64.
J. Consideration of authorizing the purchase of a 2021 Towmaster T16 Deckover
trailer from RDO Equipment Co. of Dayton, MN for $13,001.20. Action taken:
Approved the purchase.
K. Consideration of accepting proposals and awarding contract to G Urban
Companies Inc. for the 2021-2022 Ellison Park Improvement Project in the
amount of $117,055. Action taken: Awarded the contract to G Urban
Companies Inc.
L. Consideration of approving a contract with Hoffman Construction for the
extraction of materials and a Temporary Construction Agreement with OCELLO
LLC. Action taken: Approved the contract with Hoffman Construction.
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M. Consideration of authorizing staff to issue an RFP for preparation of Shovel
Ready Certification Documentation/Studies for three City/EDA-owned sites in
Otter Creek Business Park. Action taken: Authorized the RFP.
2A. Consideration of items removed from the consent agenda for discussion:
3. Public Hearings:
4. Regular Agenda:
A. Consideration of adoatina Resolution 2021-70 aaarovine the Citv of Monticello
Economic Development Authority special benefit levy of $388,000 and accepting
the preliminary EDA 2022 budget of $425,000
Sarah Rathlisberger, Finance Director, presented the EDA special benefit levy and
preliminary 2022 budget. The proposed 2022 levy is an increase of $21,700 or
5.9% over the 2021 levy. The final levy will be adopted along with the final City's
levy on December 13, 2021.
Minimal discussion occurred.
Councilmember Hudgins moved to approved the EDA special benefit levy of
$388,000 and accept the preliminary EDA 2022 of $425,000. Councilmember
Davidson seconded the motion. Motion carried unanimously.
B. Consideration of approving an Interim Use Permit to allow extraction/excavation
of materials in B-3 and B-4 District. Applicant: City of Monticello
Angela Schumann, Community Development Director, provided a brief overview.
The applicant is seeking an Interim Use Permit to extract, over the next few
months, up to 100,000 cubic yards of sand in the proposed Chelsea Commons
planning area. The site is owned by Ocello LLC and the City will lease the site and
enter into an agreement with a contractor who will extract the sand from the
site. An ordinance was adopted to allow interim use permit in a B-3 and B-4
district and the ordinance is set to publish on September 16. The Interim Use
Permit is subject to this publication.
There was minimal discussion among City Council.
Councilmember Murdoff moved approval of the Interim Use Permit to allow
extraction/excavation of materials subject to conditions in the amended
Exhibit Z and based on findings in said resolution. Councilmember Hudgins
seconded the motion. Motion carried unanimously.
C. Consideration of adogtina Resolution 2021-65 and Ordinance 763 for rezoning to
Stony Brook Village Planned Unit Development, Resolution 2021-66 approving
the Final Stage PUD for Stony Brook Village and Resolution 2021-67 approving
the Final Plat and Development Agreement for Stony Brook Village. Applicant:
Mark Elliot Homes
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Angela Schumann gave an overview of the Stony Brook Village Planned Unit
Development which is a developing 14 two-family building project. The reason it
is on the Regular Agenda is that the developer had indicated verbally that the
elevations would include LP siding. Staff is accepting vinyl as a general material,
however, has added a condition to the final stage PUD that the developer
provide additional LP treatments, particularly on the front fagade.
There was some discussion among Council, specifically on LP versus vinyl siding.
Mayor Hilgart questioned whether there should be all LP siding on the front.
Angela Schumann responded that it is preferred that the City maintains the
flexibility as listed in the first condition.
Councilmember Murdoff moved to adopt Resolution 2021-65 and Ordinance
763 approving rezoning of the legally described parcel to Stony Brook Village
Planned Unit Development. Councilmember Hudgins seconded the motion.
Motion carried unanimously.
Councilmember Murdoff moved to adopt Resolution 2021-66 approving the
Stony Brook Village final stage PUD, subject to conditions in Exhibit Z and
based on findings in said Resolution. Councilmember Davidson seconded the
motion. Motion carried unanimously.
Councilmember Murdoff moved to adopt Resolution 2021-67 approving the
Stony Brook Village final plat, subject to conditions in Exhibit Z and based on
findings in said Resolution. Councilmember Davidson seconded the motion.
Motion carried unanimously.
5. Adjournment:
By consensus, the meeting was adjourned at 7:07 p.m.
Recorder: Jennifer Schreibe
Approved:
Attes
City Administrator
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