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EDA Minutes 10-13-2021MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, October 13th, 2021— 6:00 p.m. Mississippi Room, Monticello Community Center Members Present: President Steve Johnson, Treasurer Jon Morphew, Tracy Hinz, 011ie Koropchak-White and Hali Sittig, and Jim Davidson Members Absent: Councilmembers Lloyd Hilgart Staff Present: Jim Thares, Hayden Stensgard 1. Call to Order EDA President Steve Johnson called the Regular Meeting of the Monticello EDA to order at 6:03. 2. Roll Call 3. Consideration of additional agenda items None 4. Consideration of electing or appointing EDA Vice President OLLIE KOROPCHAK-WHITE MOVED TO APPOINT JON MORPHEW AS THE NEW VICE PRESIDENT OF THE EDA. OLLIE KOROPCHAK-WHITE MOVED TO APPOINT TRACY HINZ AS THE NEW TREASURER OF THE MONTICELLO EDA. MOTION CARRIED UNANIMOUSLY, 5-0. 5. Consent Agenda a. Consideration of Approving Regular Meeting Minutes — September 8, 2021 Recommendation: Approve regular meeting minutes — September 8, 2021. b. Consideration of Approving Payment of Bills Recommendation: Approve payment of bills through September. TRACY HINZ MOVED TO APPROVE THE CONSENT AGENDA. JON MORPHEW SECONDED THE MOTION, MOTION CARRIED UNANIMOUSLY 5-0. Regular Agenda 6. Consideration of Authorizine Matting of EDA owned parcels in Otter Creek Business Park (OCBP) by WSB & Associates Executive Director Jim Thares provided an overview of the consideration to the EDA members and the public. Otter Creek Business Park is owned by the EDA and the City and was established around 2004-5. As part of the CET Grant, some of the money received from the grant will be used for platting this area and certifying lots to be shovel ready. The City Council already review and approved the platting of the area. The City Council is the recipient of the $500,000 CET Grant Funding. Plat Area 1 is the EDA owned property in the Business Park. Karlsburger is planning to expand to the west of their current property Karlsburger is looking to purchase the lot west of their current property to complete the expansion proposal. WSB has completed most of the platting previously in OCBP and so it makes sense to work with them again on this task. Plat Area 2 includes a potential expansion by Suburban Manufacturing next year. The proposal would construct a new addition on the south and west sides of the current building. Suburban is asking the EDA to consider selling approximately 35 feet in depth of the lot located just south of Suburban to them. This will allow appropriate changes in the parking lot to occur with along with the building expansion. This would be a summer 2022 project Plat Area 3 is not related to imminent development proposals and instead would help the EDA achieve Shovel Ready Certification status for three nice sized lots in OCBP. The platting steps can begin on these three new lots right away since the Shovel Ready Certification steps and document prep work is also ready to begin. The Shovel Ready work tasks also relies on CET Grant funding as outlined in the original grant application submittal. The EDA does not have to pay anything towards this work activity. The City Council has already reviewed and approved the Shovel Ready RFP and selected the best quote provider, WSB, to complete the work. Since one of the lots is still held in title by the EDA, staff is asking for EDA's consent to this work effort. The entire Shovel Ready process involves 12 distinct documentation steps for each site. The will continue until early spring 2022. President Steve Johnson asked if Plat Area 1 and Plat Area 2 are subject to change depending on staffs discussion with the businesses. Jim Thares confirmed, and that it was dependent on final site plans. Jon Morphew asked if the parcels in the area are owned by the city because of tax purposes. Jim Thares said that was correct. Jon Morphew asked why there is one parcel that is still is owned by the EDA. Jim Thares said this parcel was added to the Otter Creek Business Park as a later acquisition. JON MORPHEW MOVED TO AUTHORIZE PLATTING SERVICES BY WSB AND ASSOCIATES OF EDA OWNED PARCELS IN THE OTTER CREEK BUSINESS PARK AS NEEDED TO ACCOMMODATE THE DEVELOPMENT PROPOSALS. OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 5-0. 7. Consideration of Update and consent of recently approved proposal for Engineering Services for Wetland Delineation, Mass Grading and Stormwater Improvements in Otter Creek Business Park (OCBP) Jim Thares provided an overview of the consideration to the members of the EDA and the public. Thares reminded the EDA that there is no EDA funding needed for either of these items, the CET Grant will cover both. This item does not need a motion. Councilmember Jim Davidson arrived at 6:22 p.m. Jim Thares continued saying that the goal of the CET Grant is to prepare the City for the eventual phasing out of Xcel Energy, which is many years down the road. The state provided the funding to take these steps as an early initiative. This will help get the City and EDA owned land to a higher level of development preparedness. Thares noted that there are wetlands that do need to re -delineated in regard to the Karlsburger and Suburban Manufacturing sites. The capacity for the stormwater ponds in the area will need to be expanded as well. Thares mentioned that it would also be beneficial to prepare for an extension of Dalton Way to the southeast toward 901n Street. This will help to provide quality access to a couple of the new lots which are to be platted. So, all of the noted tasks were included in the OCBP engineering task items RFP and WSB responded with an acceptable quote for this work as well. They are already completing some of these tasks. 8. Economic Development Manager's Report Jim Thares began with an update on Block 52. Staff has been in contact with the developers, and they are optimistic about the project. Jim Davidson asked about the lot that has been at the center of negotiations for quite some time. Jim Thares responded saying that he received a document from the other party and that has been forwarded to the EDA attorney for additional revisions. Thares said the process has indeed been slow though it seems to be carefully moving forward. The goal would be to bring to the EDA for consideration at the November meeting. Jim Thares indicated that he wanted to elaborate more about the Shovel -Ready Site Certification program, the Shovel Ready Site RFP solicitation and the submitted proposals. The CET Grant included steps for shovel -ready certification. The CET grant contained a budget line for Shovel Ready surveying and related tasks in the amount of $50,000. There is potential for leftover funds to be utilized by private landowners as well if they are interested or so motivated. The City Council approved the selection of the best quote provider (out of four) at the October 11, 2021, meeting. There are 12 distinct documentation steps and a site review by a MN -DEED committee and consultant. It is expected that all work will continue into early spring with submittal to MN DEED following that. The CET grant dollars must be spent by June 1, 2022. Thares mentioned the Manufacturer's Recognition Breakfast taking place at 7:00 a.m. on Thursday, October 14. He noted that attendance may be on the lighter side as , businesses are extremely busy this year (based on some responses received from the invitation). Bob Kill of Enterprise Minnesota is the keynote speaker and Brian Koslofsky of Wright County Tech will be speaking as well. EDA members are encouraged to attend. Thares provided a summary review of the prospect list and active projects. Thares noted Karlsburger Foods is not quite ready to proceed with their proposed 20,000 +/- square foot expansion. Staff continues to monitor and stay in touch with Karlsburger staff. He also mentioned "Project Integrity" as a new prospect for Monticello. They currently have a facility and are outgrowing it and desire to be on 1-94 northwest of the core metro Twin Cities area. 9. Adjourn TRACY HINZ MOVED TO ADJOURN THE REGULAR MEETING OF THE MONTICELLO EDA. HALI SITTIG SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 5-0, MEETING ADJOURNED AT 6:39. Recorder: Hayden Stensgard Approve November 10, 2021 Attest: res, Economic Development Director