City Council Minutes 11-08-2021REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, November 8, 2021— 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Jim Davidson, Bill Fair, Charlotte Gabler, and Sam Murdoff
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda. Councilmember Fair
seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from October 25, 2021
• Regular Meeting Minutes from October 25, 2021
Councilmember Murdoff moved approval of both sets of minutes.
Councilmember Gabler seconded the motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
Haley Foster, Communications Coordinator, provided an update on the
following:
• Veterans Day Hours
• Winter Coat Drive
• Fall Wine Sale
F. Council Liaison Updates
• BCOL — Councilmember Davidson noted that the board discussed the
issue of inadequate parking and plan to continue the discussion into
future meetings. The group also talked about signage. The
campground will open again on June 1, 2022.
• CMRP — City Administrator Rachel Leonard stated that the group is
continuing to work through putting in place the strategies and
implementation steps for Framework 2030.
• IEDC — Jim Thares, Economic Development Manager, noted that the
group had an update from City Administrator Rachel Leonard on the
Small Area Plan for The Pointes at Cedar and they discussed the
Manufacturers Recognition Event that was held on October 14, 2021.
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• Planning Commission — Angela Schumann provided an update of the
meeting on November 1. The commission held two public hearings
which are on the agenda this evening, a Conditional Use Permit for
Group Residential Facility, and an Interim Use Permit to allow
extraction/excavation of materials. They also reviewed a rezoning to
Planned Unit Development for Monticello Meadows and a Lot
Combination.
2. Consent Agenda:
Councilmember Davidson moved approval of the Consent Agenda. Councilmember
Fair seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $793,769.70.
B. Consideration of approving new hires and departures for city departments.
Action taken: Approved the hires for the MCC.
C. Consideration of approving the sale/disposal of surplus city property for the
Street Department. Action taken: No report this cycle.
D. Consideration of adopting Resolution 2021-86 accepting a donation from Costco
of $1,000 for Music on the Mississippi and donations of $2,200 from various
sponsors for a dodge ball tournament at the Monticello Community Center.
Action taken: Resolution accepting the donations was approved.
E. Consideration of adopting a revised Electronic Funds Transfer Policy. Action
taken: Approved the policy.
F. Consideration of authorizing a $14,500 consulting planning expense for The
Pointes at Cedar (Chelsea Commons) zoning project. Action taken: Approved the
not -to -exceed amount of $14,500 for consulting planning services by NAC for
The Pointes at Cedar zoning project.
G. Consideration of approving amended leases for billboards located along 1-94 at
River Street and Outlot A, Country Club Manor. Action taken: Approved the
amended leases.
H. Consideration of authorizing the purchase of a Trimble GNSS package from
Frontier Precision, Inc. Action taken: Approved the purchase of a Trimble GLASS
Package for $43,130.29 from Frontier Precision, Inc.
I. Consideration of adopting Resolution 2021-87 accepting a Feasibility Report,
ordering the addition of improvements on Broadway Street and hart Boulevard,
and setting a public hearing for December 13, 202 for the 2022 Street
Improvement project. Action taken: Resolution 2021-87 was adopted.
J. Consideration of adopting Resolution 2021-88 accepting improvements and
authorizing final payment of $7,022.36 to JK Landscape Construction for the
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Fallon Avenue Landscape Project. Action taken: Resolution 2021-88 was
adopted.
K. Consideration of authorizing WSB to provide engineering services for the School
Boulevard Safety Improvements Project for a total cost of $74,777. Action taken:
Authorized WSB to provided engineering services in the amount of $74,777.
L. Consideration of adopting Resolution 2021-89 accepting public utility
improvements for Edmonson Ridge. Action taken: Resolution 2021-89 was
adopted.
M. Consideration of approving a change order for the 2021 SCADA Improvements
Project in the amount of $39,063.75. Action taken: Change order was approved.
3. Public Hearings:
4. Regular Agenda:
A. Consideration of selecting a consultant and authorizing staff to negotiate and
execute a contract for Professional Engineering, Park & Open Space Planning and
Landscape Architecture Services for The Pointes at Cedar and approving the not -
to -exceed amount of $15,500 for corresponding consulting services by
Northwest Associated Consultants for The Pointes at Cedar
Angela Schumann gave a brief presentation that touched on the project and the
scope of services that the consultant would provide. The project improvements
will be completed in 2 phases. Phase 1 will focus on grading and other site
preparations and will be completed in late 2022. Phase 2 will focus on design and
construction of base level improvements and is anticipated to be constructed in
2023.
There was minimal discussion among City Council. Councilmember Fair noted
that he supports a contract with WSB & Associates because of the lower cost.
Councilmember Gabler moved to select WSB & Associates and authorize City
Administrator to negotiate and execute a contract for Professional Engineering,
Park & Open Space Planning and Landscape Architecture Services for The
Pointes at Cedar consistent with the project intent and RFP for services and
moved to approve a not -to -exceed amount of $15,500 for project consultation
services by Northwest Associated Consultants for the Professional Engineering,
Park & Open Space Planning and Landscape Architecture Services for The
Pointes at Cedar. Councilmember Davidson seconded the motion. Motion
carried unanimously.
B. Consideration of approving a purchase agreement and authorizing the City of
Monticello to purchase parcels 213-100-151400 and 213-100-153100 for the
price of $2,800,000 plus closing costs
Matt Leonard, City Engineer/Public Works Director, gave a presentation on the
land purchase. The presentation touched on the existing Public Works Facility
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and its conditions, the two studies completed in 2007 and 2019 and the sites
considered both in 2007 and 2019. The purchase of these two parcels would
provide 69.9 acres for a Public Works Facility. The City would assume
assessments for School Boulevard and would pay closing costs. The purchase
would be funded from the Public Works Facility sub -fund in the Capital Projects
Fund. The current balance of the sub -fund is $3.6 million.
There was minimal discussion among City Council.
Councilmember Fair moved to approve the purchase agreement and authorize
the City of Monticello to purchase parcels 213-100-151400 and 213-100-153100
for the price of $2,800,000 plus closing costs and the assumption of $212,143 in
assessments contingent on Planning Commission finding the purchase
consistent with the Comprehensive Plan. Councilmember Murdoff seconded
the motion. Motion carried unanimously.
6. Adjournment:
By consensus, the meeting was adjourned at 7:06 p.m.
Recorder: Jennifer Schreib, Q
Approved:
Atte
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