City Council Minutes 11-22-2021REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, November 22, 2021— 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Jim Davidson, Bill Fair, Charlotte Gabler, and Sam Murdoff
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda. Councilmember Fair
seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from November 8, 2021
• Regular Meeting Minutes from November 8, 2021
Councilmember Murdoff moved approval of both sets of minutes.
Councilmember Gabler seconded the motion. Motion carried unanimously.
D. Citizen Comments
John Sandberg, 711 W. River Street, addressed the City Council on the potential
future closing of Dundas Road. Mr. Sandberg spoke against the closure and
commented that access to industrial land and development should be increased
not decreased.
E. Public Service Announcements
• Thanksgiving business hours were noted.
F. Council Liaison Updates
• EDA — Councilmember Davidson noted that the EDA approved a
donation to the Initiative Foundation's Community and Economic
Development Programs, approved amended billboard leases, and
approved a purchase agreement for property at 113 W Broadway.
• MOAA — Councilmember Davidson noted that at the MOAA meeting
there was limited discussion about some property on Edmonson
being used as a church. It was approved for limited capacity of 50
people.
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2. Consent Agenda:
Councilmember Gabler moved approval of the Consent Agenda. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $1,107,146.81.
B. Consideration of approving new hires and departures for city departments.
Action taken: Approved the updated list of hires for the MCC and Building
Department and terminations for DMV, MCC, Parks and Streets.
C. Consideration of approving the sale/disposal of surplus city property for the
Street Department. Action taken: No report this cycle.
D. Consideration of adopting Resolution 2021-90 accepting donations of $500 from
Ausco for the Monticello Community Center dodgeball tournament and
$1,231.01 from DirtWirx for supplies for the 2022 FatBikeFest at Montiview Park.
Action taken: Resolution accepting donations was approved and adopted.
E. Consideration of approving 2022 City seasonal and part-time wage scale. Action
taken: Approved the 2022 seasonal and part-time wage scale.
Consideration of approving a closure of the DMV facility on Friday, December 3
and Saturday, December 4, 2021 to relocate to the new facility. Action taken:
Approved the closure.
G. Consideration of approving a request for Conditional Use Permit for Group
Residential Facility, Multi -Family in an R-2 (Single and Two Family) Residence
District. Applicant: Kimber, James & Yassa. Action taken: Approved the
Conditional Use Permit for based on findings in Resolution PC -2021-043 and
the conditions of approval as required in ordinance and in Exhibit Z.
H. Consideration of approving a request for amendment to Interim Use Permit to
allow extraction/excavation of materials in the B-3 and B-4 District. Applicant:
City of Monticello. Action taken: Approved the amendment to Interim Use
Permit to allow the extraction/excavation of material in a B-4 and B-3 zoning
district, based on findings in Resolution 2021-44 and subject to conditions in
Exhibit Z.
I. Consideration of approving a request for Simple Subdivision and Lot
Combination for six parcels located in the R-2 (Single and Two -Family Residence)
District and a license agreement for private driveway in Hennepin Street right of
way. Applicant: Michaelis, Jeff and Joan. Action taken: Approved the
subdivisions and combinations based on findings in Resolution PC -2021-045
and subject to conditions identified in Exhibit Z. Approved the license
agreement for private driveways located in the Hennepin Street right of way.
J. Consideration of adopting Resolution 2021-91 authorizing submission of a
Transportation Alternatives grant application for completion of Elm Street Safety
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Improvements and Resolution 2021-92 authorizing maintenance of constructed
improvements. Action taken: Resolutions 2021-91 and 2021-92 were approved
and adopted.
K. Consideration of adopting Resolution 2021-93 authorizing submission of Safe
Routes to School grant application for completion of the Elm Street Safety
Improvements Project. Action taken: Resolution 2021-93 was approved and
adopted.
L. Consideration of adopting Resolution 2021-94 authorizing submission of a
Highway Safety Improvement Program grant for completion of the School
Boulevard and Cedar Street Intersection Improvements Project. Action taken:
Resolution 2021-94 was approved and adopted.
M. Consideration of adopting Resolution 2021-95 accepting improvements and
authorizing final payment of $183,727.63 to Kraus -Anderson Construction
Company for the DMV Relocation Project. Action taken: Resolution 2021-95 was
approved and adopted.
N. Consideration of accepting proposals and awarding a three-year mowing and
maintenance services contract to Cross Cut Property Services for an estimated
annual cost of $19,140. Action taken: Approved the contract with Cross Cut
Property Services for estimated annual cost of $19,140.
3. Public Hearings:
4. Regular Agenda:
A. Consideration of approving a request for Development Stage Planned Unit
Development and Preliminary Plat Monticello Business Center Eight Addition for
Monticello Lakes, a proposed 200 -unit multi -family residential project in a B-4
(Regional Business) District. Applicant: Baldur Real Estate, LLC
Steve Grittman, NAC, presented an overview of the project. Mr. Grittman noted
that the project consists of 200 -units of multi -housing on approximately 10 acres
of land to be platted within the 32 -acre property. The project is located within
the southeast quadrant of the area identified as The Pointes at Cedar. Mr.
Grittman noted that the Planning Commission voted unanimously in favor of the
plat and rezoning, however, there was a dissenting vote on the Development
Stage PUD. The dissenting vote was due to the desire that the applicant make
additional effort in architectural design reflective of the prairie -themed southern
blome.
Mark Welch, the applicant, addressed the conditions as presented. He noted
that the landscape architect will contact Mr. Grittman on clarification of
plantings and trees required. Mr. Welch stated that the applicant would prefer
to construct the community building immediately as they plan to use this
building as a marketing tool.
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Mayor Hilgart noted that there is concern about the appearance of the building
and the landscaping component is of importance. Councilmember Davidson had
similar statements. They expressed that there should be increased level of brick
on garages and the community building. Councilmember Gabler commented
that she isn't a fan of the garages but is hopeful that the berms will shield the
elements.
Councilmember Murdoff expressed concern about the layout of the project and
added that the lot could be smaller and that there should be better screening of
the buildings. He expressed concern that there was too much open -space
parking on-site and he favored underground parking. He also felt that the
exterior of the apartment buildings could benefit from an update architecturally.
Angela Schumann, Community Development Director, noted the additional
conditions added to Exhibit Z since the Planning Commission's meeting. She
specifically called out #12. This addition includes detail to ensure that the project
will meet the objectives for The Pointes at Cedar area specifically.
Councilmember Davidson moved adoption of Resolution 2021-96 approving
the preliminary plat for Monticello Business Center Eighth Addition, based on
findings in Resolution PC -2021-038 with conditions listed in Exhibit Z of the
staff report, including the additional and modified conditions, and amended
that brick or stone be added to the detached garage front fa4ade and the front
facade of the community building. Councilmember Fair seconded the motion.
Motion carried 4-1; Councilmember Murdoff voted against.
Councilmember Davidson moved adoption of Resolution 2021-97 approving
the Development Stage PUD for Monticello for Monticello Lakes, based on the
findings in Resolution PC -2021-040 with conditions listed in Exhibit Z of the
staff report including the additional and modified conditions and the addition
that brick or stone be added to the detached garage front facade and the front
facade of the community building. Councilmember Gabler seconded the
motion. Motion carried 4-1; Councilmember Murdoff voted against.
6. Adjournment:
By consensus, the meeting was adjourned at 7:45 p.m.
Recorder: Jennifer Schreiber Y
Approved:
Attest:
City Administrator
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