City Council Minutes 06-30-1997 JointMINUTES
SPECIAL MEETING
JOINT MEETING OF THE MONTICELLO CITY COUNCIL AND
ALL CITY BOARDS AND COMMISSIONS
Monday, June 30, 1997 - 5 p.m.
Monticello City Hall
Council Members Present: Bill Fair, Bruce Thielen, Roger Carlson, Clint Herbst
Council Members Absent: Brian Stumpf
Commission Members Present:
Planning: Dick Frie, Richard Carlson, Jon Bogart, Rod Dragsten
HRA: Dan Frie, Bob Murray, Bradley Barger, Steve Andrews, Darrin Lahr
EDA: Ron Hoglund, Barb Schwientek, Ken Maus, William Demeules,
Clint Herbst, Roger Carlson
Parks: Fran Fair, Larry Nolan, Earl Smith, Robbie Smith, Rick Traver
Police: David Gerads, Liz DesMarais, Brad Fyle
Library: Duff Davidson, Diane Herbst, Jeanette Lukowski
A special joint meeting of the City Council and all city boards and commissions was
held for the purpose of receiving commissions' comments regarding the proposed
Community Vision & Governing Policies and project priority listing.
Mayor Bill Fair began the meeting by noting that it is important for the City to plan
its vision for what Monticello will become in the future and to determine the
primary issues to which resources should be directed. City staff and Council
drafted the proposed Community Vision & Governing Policies with the goal of
receiving comments from each commission at this joint meeting.
City Administrator Rick Wolfsteller reviewed the Community Vision & Governing
Policies document, which was comprised of the community's vision, the City Council
operational policies, the administrative authority policies - boundaries &
limitations for the City Administrator, and management/governance linkage
policies. In a previous workshop, Council listed desirable attributes for the
community, from which the vision statement was drafted. He also explained the
purpose of the priority listing, which will give staff direction as to the projects to
complete within the next 1-10 years. Assistant Administrator Jeff O'Neill added
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Special Council Minutes - 6/30/97
that the project priority listing was ranked by the Council and divided into four
categories. The mandatory priority listing included projects relating to
maintenance of the city's infrastructure that must be completed.
Mayor Fair then requested that each commission review and discuss the
Community Vision & Governing Policies and priority listings and provide comments
by completing the worksheet located at each table.
After each commission was allowed approximately one hour to complete the
worksheet, comments were then summarized for the entire group by a
representative from each commission.
Mayor Fair thanked the commissions for their input and stated that the Council
will continue to review and refine the documents, which will be used during the
1998 budget process. In addition, the City Council will also consider establishing a
5 -year capital improvement plan.
Planning Commission Chair Dick Frie requested that a copy of the final draft of the
Community Vision and Governing Policies be sent to all commission members.
Council then held a short discussion to identify the next steps toward completion of
a final document. It was suggested that a short statement describing the purpose of
the document be added and that the priority listing be condensed and sorted by
department so that each department could select the top five projects.
It was the consensus of Council that a summary be compiled of the commissions'
comments for distribution to the Council on July 14, at which time the Council will
schedule a special workshop to refine the vision statement and governing policies.
A copy of the comment summary is to be sent to each commission member for their
review.
A MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY CLINT HERBST TO
ADJOURN THE MEETING. Motion carried unanimously.
Karen Doty
Office Manager
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