City Council Minutes 03-12-2007 Special
Special Council Minutes: 3/12/07
MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday March 12,2007 - 5 p.m.
Members Present:
Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie
Wojchouski.
Members Absent:
None
Others Present:
John Simola Public Works Director, Jeff O'Neill City
Administrator, Public Works Staff
1. Call to order.
A special Meeting for the purpose of reviewing Public Works facility and space
needs and to discuss potential for further action was held at the Public Works
Building on March 12,2007 at 5 p.m.
John Simola, Public Works Director, reviewed previous discussion relating to
planning for the Public Works facility. It was noted that initial studies conducted
a few years earlier had concluded that the operational demands and associated
need for space had exceeded the current facility. However, further action to
resolve space issues was tabled. In his review John Simola noted that equipment
needed to service the City has exceeded the capacity of the building. The process
of storing and moving equipment in and out of the building is made cumbersome
by the lack of space. The ladies restroom is now being used to store files. There
are no private offices, only cubicles, so employee evaluations or other private
conversations can not take place in the building. He went on to review
inefficiencies relating to operating in the tight facility and finished by saying that
space needs will need to be addressed to accommodate recent and future growth.
He requested that the City Council consider authorizing further study on the
subject. John Simola went on to describe the original development plan for the
site which was followed by general discussion.
It was the consensus of the City Council that it is time to plan for developing
greater Public Works building capacity. The present location may not be large
enough to accommodate the long term needs. A major goal of the study will be
to determine the optimum size ofthe site needed to support the operation which
will be important information in identifying a site. Tom Bose concurred that it is
important to know what our acreage needs are.
Clint Herbst noted that completion of the Chelsea Road segment between West
County Road 39 and 90th Street provides good transportation access to growing
areas of the community. It is possible that the facility should be located
Special Council Minutes: 3/12/07
somewhere in the vicinity of Chelsea Road or perhaps a portion of the Chadwick
property would make a good site.
Outlot A of Country Club Manor was discussed as a site. Susie Wojchouski
stated that the prime freeway frontage at this location may make this site better
suited for other uses.
Brian Stumpf noted the emerging needs of the Fire Hall, City Offices and
potential Police Department at some point in the future. The study needs to tie all
the needs together.
Susie Wojchouski asked ifit would be possible to stage further development at
this site in order to lower costs. John Simola noted that this was the original plan
but it appears that the site is simply not big enough, especially if the property
across County Road 39 is intended for residential development. Clint Herbst
noted the problem associated with further investments at the existing site. He was
concerned that site would be difficult to sell or re-use in the future. Tom Perault
suggested that the City consider converting the existing facility into a fire hall to
accommodate the growing needs of the Fire Department. It was the consensus
that this concept should be reviewed soon with the Fire Department.
The City Council thanked Public Works employees for attending the meeting and
providing input on the need for further study of Public Works facility needs.
After discussion it was the consensus of the group that the need exists for further
study of Public Works space needs and the authorization to proceed with selecting
an architect should proceed as soon as possible.
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Recording Secretary ~