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City Council Minutes 05-25-1988MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, April 25, 1988 - 7:30 p.m. Members Present: Arve Grimsmo, Fran Fair, Warren Smith, Dan Blonigen Members Absent: Bill Fair 2. Approval of Minutes. Motion was made by Warren Smith, seconded by Dan Blonigen, to approve the minutes of the regular meeting held April 11, 1988. Motion carried unanimously. 3. Citizens Comments/Petitions, Requests, and Complaints. Pat Faltersack, resident of the Meadow Oaks Subdivision, voiced his concern regarding the low water pressure that he has been experiencing at his home. Faltersack asked what is being done to remedy the water pressure problem in Meadow Oaks. City Engineer, John Badalich, responded by saying that the City is working on resolving the problem through development of a new water tower or reservoir to be located on the Monte Club Hill. Badalich informed Faltersack that if all goes well, the problem should be resolved when the new water storage facility comes on line around August, 1989. Mr. Faltersack also outlined his concerns regarding the poor condition of the railroad tracks that pass by Meadow Oaks. Faltersack observed that the condition of the tracks is a problem in light of the fact that trains using the tracks carry nuclear waste material periodically. Council responded by directing Gary Anderson to investigate the matter and update Council and Mr. Faltersack with his findings. 4. Public Hearing on a Proposal to Issue Industrial Development Refunding Revenue Bonds - Clow Stamping Company. The public hearing was opened on said agenda item. Representatives of Clow Stamping Company were present. There being no input forthcoming from the public regarding this matter, the public hearing was closed. 5. Consideration of Adopting a Resolution Providing for the Issuance of Industrial Development Refunding Revenue Bonds - Clow Leasing and Clow Stamping Company. Rick Wolfsteller informed the City Council that the City's Bond Counsel, Holmes and Graven, has been supplied with all the information and documents pertaining to this refunding issue and has indicated that all negotiations are appropriate and that the City can adopt the resolution of approval without any financial exposure. He went on to say that the City of Monticello has not accrued any cost associated with this bond 1 Council Minutes - 4/25/88 refinancing and recommended that the resolution be duly adopted by motion and a second. After discussion, motion by Warren Smith, seconded by Fran Fair, to adopt Resolution 88-9, which is a resolution providing for the issuance and sales of Industrial Development Refunding Revenue Bonds pursuant to Minnesota Statutes, Section 469.152 to 469.165, to provide funds for refinancing of industrial development project on behalf of Clow Leasing and Clow Stamping Company, Inc. See Resolution 88-9. 6. Consideration of a Resolution Approving Plans and Specifications for Streetscape Project and Authorizing Advertisement for Bids. Geoff Martin of Dahlgren, Shardlow, and Uban, outlined the content and cost estimates associated with the plans and specifications for the Streetscape Project. Martin reported that the cost estimates for the base bid on this project are estimated to be within the budget. The bid specification has been designed to provide the City with flexibility in assigning extras if the bids for supplies and labor come in lower than anticipated. After Martin's summary of the anticipated costs, Council discussed the matter. It was determined by Council that tree guards were an important part of the project. In addition, a discussion of the color of the fixtures was discussed. Green was decided as a final color for the fixtures. There being no further discussion, motion was made by Fran Fair to approve plans and specifications for the Streetscape Project and authorize advertisement for bids. Motion seconded by Warren Smith. Noting in favor was Arve Grimsmo, Fran Fair, Warren Smith. Opposed: Dan Blonigen. See Resolution 88-10. 7. Consideration of Adopting a Resolution Setting the Sale of G.O. Improvement Bonds for Streetscape Project and County Road 39 East Protects. Jerry Shannon of Springsted was present to discuss the terms and conditions of the sale. Under consideration was a proposal to purchase $1,540,000 in General Obligation Improvement Bonds. The funds would be used to finance the Streetscape Project, East County Road 39, and would also include street improvements at the Dundas Circle and Oakwood Industrial Park, and drilling and setting up of two new wells in the city in the Oakwood Industrial Park. The original bond sale was modified when it was discovered that the cost for installing well #4 will be $69,000 more than the original projected cost. Due to that change, the bond amount was raised to $1,625,000. A discussion of the quality of the water expected from well #3 ensued. It was determined that any future action on well #4 should be forestalled pending final results on water quality and quantity in well #3. Council decided to bond for well #4 with the understanding that well #4 may not be constructed at this time. Councilmember Blonigen noted that he is opposed to the purchase of the bonds with the inclusion of the cost of Streetscape in the bond issue. E Council Minutes - 4/25/88 There being no further discussion, motion by Fran Fair to adopt a resolution setting the sale of General Obligation Improvement Bonds for Streetscape Project, County Road 39 East Project, and other city projects in the amount of $1,625,000. Motion seconded by Warren Smith. Voting in favor was Warren Smith, Arve Grimsmo, Fran Fair. Opposed: Dan Blonigen. Motion passed. See Resolution 88-11. 8. Consideration of Variance Appeal to Allow a Loading Berth to be Constructed in the Public Right -of -Way Setback Requirement - Applicant, Automatic Garage Door Company. Staff reviewed the recommendation of the Planning Commission to deny a variance as proposed. It was the position of the Planning Commission that granting this variance would allow the parking of a truck in the City right-of-way at the entrance to a driveway, thereby creating a public safety hazard. Council concurred with the recommendation of the Planning Commission at which time representatives from Automatic Garage Door Company indicated a willingness to set back the loading berth an additional 10 feet, which would be sufficient room to allow parked trucks to load and unload without sitting on the public right-of-way. Council accepted this proposal and granted a variance which would allow Cedar Street to be used as maneuvering space required for trucks moving into position to be loaded and unloaded. The variance was granted because Cedar Street is not a busy street and because the use of the loading berth occurs only once a week. Motion made by Dan Blonigen to grant a variance allowing Cedar Street to be used as maneuvering space for the loading and unloading of trucks associated with Automatic Garage Door Company. Motion seconded by Warren Smith. Motion passed unanimously. 9. Consideration of Concession Building Costs and Authorization to Proceed - NSP Softball Fields. Council reviewed the bids as submitted. Motion made by Warren Smith to award the concession stand construction bid to lowest bidders as outlined in agenda supplement at a total cost of $30,222. Successful bidders include Paul Hoglund, burnish block, $3,950; Country Lumber, $5,798; Dayle Veches, roof labor, $1,950; The Plumbery, plumbing, $6,574; materials, $11,796.62; electrical inspection, $75. Motion seconded by Fran Fair. Voting in favor was Fran Fair, Warren Smith, Arve Grimsmo. Opposed: Dan Blonigen. Motion passed. 10. Consideration of Constructing Well #4. Item #10 tabled pending additional information regarding the quality and quantity of water to be available at the well #3 site. 3 Council Minutes - 4/25/88 11. Consideration of Allowing Lions Club to use Ellison Park for July 3rd Celebration. Motion by Fran Fair to allow Lions Club to use Ellison Park for July 3rd Celebration. Motion seconded by Warren Smith. Motion passed unanimously. 12. Consideration of Granting Seasonal 3.2 Beer License to the Monticello Softball Association. Motion made by Fran Fair, seconded by Warren Smith, to approve the issuance of a seasonal 3.2 beer license to the Monticello Softball Association. Motion carried unanimously. 13. Consideration of Bills for the Month of April. Motion was made by Warren Smith to approve payment of bills for month of April. Motion seconded by Fran Fair. Motion passed unanimously. There being no further discussion, the meeting was adjourned. Respectfully submitted, i Jeff O'Neill Assistant Administrator 4