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City Council Minutes 11-30-1990 SpecialMINUTES SPECIAL MEETING - MONTICELLO CITY COUNCIL Friday, November 30, 1990 - 9:00 a.m. Members Present: Ken Maus, Fran Fair, Shirley Anderson, Warren Smith, Dan Blonigen Members Absent: None 1. Consideration of authorizing__ purchase cf%'�Y�: it"".%� rs': and services associated with replacement of wastewater treatment plant control center. Public Works Director, John Simola, reported the City staff, along with OSM, has reviewed the proposals submitted by Dynamic Systems and by Bentec, Inc. Simola reported that both proposals were reviewed on a step-by-step basis taking into account both performance and cost considerations. Simola reported that staff is recommending that the City Council select the proposal submitted by Dynamic Systems in the amount of $79,875. Simola based the recommendation on the fact that Dynamic Systems will completely remove and install a new control center, whereas the proposal submitted by Bentec called for utilization of a portion of the existing system. The system offered by Dynamic Systems will also provide 20 control screens, providing information regarding the operation of the system and its various parts to the operator, whereas the Bentec system utilizes a PC system that may not be able to provide the same level of reliability. The companies utilizing equipment furnished by Dynamic Systems have been pleased with the work and equipment provided by Dynamic Systems; and in summary, Dynamic Systems provides the best product for an industrial application. Ken Maus asked if Bentec has the right to challenge the City's decision in light of the fact that Bentec's proposal was less expensive. Simola responded by saying that due to the emergency situation, the request for proposals process provides the City with the flexibility to make a selection on factors other than cost factor. Warren Smith noted that he's well satisfied with the staff recommendation and noted that price is not the sole consideration when purchasing such an important piece of equipment. Page 1 Special Council Minutes - 11/30/90 After discussion, motion was made by Fran Fair, seconded by Warren Smith, to purchase the wastewater treatment control center and associated services from Dynamic Systems at a cost of $79,875, including the performance bond. Motion carried unanimously. 2. Other matters. John Simola reviewed a proposal to install street lights along Gillard Avenue in front of lots created with the development of the Sandberg East Second Addition. Dan Blonigen noted that we may be jumping the gun in installing the lights at this time, as there are no residences established on the city side of Gillard. Ken Maus concurred and suggested that we wait until the housing density in the area is increased. In the meantime, it may make sense to place one light at the intersection of Gillard and County Road 39. After discussion, a motion was made by Dan Blonigen, seconded by Shirley Anderson, to direct Wright Hennepin County Electric to place one light at the intersection of Gillard and County Road 39 and consider adding additional street lights at such time that the residential development along Gillard justifies additional street lights. Motion carried unanimously. J f 'Neill Assistant Administrator Page 2