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City Council Minutes 08-09-2016 SpecialMINUTES SPECIAL MEETING — MONTICELLO CITY COUNCIL Monday, August 9, 2016 — 5:30 p.m. Academy Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta Absent: None Others: Jeff O'Neill, Wayne Oberg, City department heads: Angela Schumann, Shibani Bisson, John Rued, Jim Thares, Carolyn Granger, Tracy Ergen, Rachel Leonard, Tom Moores, Sarah Rathlisberger 1. Call to Order Mayor Brian Stumpf called the special meeting to order at 5:15 p.m. 2. Purpose of Meeting: Overview of proposed 2016 budget Wayne Oberg, Finance Director, introduced the budget discussion. He noted important dates in regard to budget activity: September 12, 2016 — Council adopts preliminary HRA levy; September 26, 2016 — Council adopts preliminary property tax levy; and December 12, 2016 — Council adopts 2017 budget and property tax levy. He also spoke specifically on the debt levy. He presented a graph that demonstrated the debt levy including the Fallon Improvements and with 2018 redemptions. 3. Workshop: Budget Overview A. Carolyn Granger, DMV Manager, presented the budget overview for the DMV. She highlighted that her overall budget would see an increase of 2.89% over 2016. She revealed performance measures for the DMV along with measurable workload items and statistics. B. Jiro Thares, Economic Development Manager, gave a brief overview of the EDA's role and budget. He noted that Economic Development consists of. downtown development; industrial development in Otter Creek Business Park; commercial development; and housing development and rehabilitation. For 2017 he proposed an increase in the EDA budget of 11.06%. He then reviewed his performance measures and goals for 2017. C. John Rued, Chief Building Official, presented the Building Safety & Emergency Management budget. This consists of new construction; addition/alterations; zoning and code enforcement; and emergency management. There were two items mentioned as an increase in budget: 1) $1,000 increase in repair and maintenance for vehicles; and 2) personnel items — insurance, wages, etc. The total increase results in 3.25% increase over 2016. He reviewed the department's performance measures and goals for 2017. City Council Special Meeting Minutes —August 8, 2016 Page 1 2 4. Adjournment By consensus the meeting was adjourned at 6:22 p.m. Recorder: Jennifer Burrows Schreiber Approved: 6 Attest: Administrator City Council Special Meeting Minutes —August 8, 2016 Page 2 1