City Council Minutes 08-28-2017 SpecialMINUTES
SPECIAL MEETING — MONTICELLO CITY COUNCIL
Monday, August 28, 2017 — 4:30 p.m.
North Mississippi Room
City Hall - Monticello Community Center
Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, Lloyd Hilgart
Absent: None
Others: City staff. Jeff O'Neill, Wayne Oberg, Angela Schumann, Shibani Bisson, Rachel
Leonard, Tom Moores, Sarah Rathlisberger, Tracy Ergen, Tom Pawelk, Matt
Theisen, Ann Mosack, Jim Thares, John Rued, Daryl Gilles, and Mike Mossey
1. Call to Order
Mayor Brian Stumpf called the special meeting to order at 4:30 p.m.
2. Fire Department Budget Presentation
Mike Mossey, Fire Chief, presented the Fire Department's 2018 budget. He reviewed the
department's strategic goals and objectives. This included the station remodel and space
needs. He then touched on workload and the future purchase of an aerial truck. There was
a small discussion on hiring a full time Deputy Chief in 2018.
3. Building Department Budget Presentation
John Rued, Chief Building Official, gave his 2018 budget overview. This included the
department's strategic goals and objectives. Two items possibly affecting the budget is
for an office improvements of doors for the Building Department, and to research
electronic plan review.
4. Administration/City Clerk Budget Presentation
City Clerk Jennifer Schreiber led the presentation by noting the request to add new
election equipment to the agenda. Jeff O'Neill, City Administrator, then presented the
potential Facility Needs Study that would also need to be added into the budget. This
study has a cost of $65,000.
5. Human Resources Budget Presentation
Tracy Ergen, Human Resource Director, presented the department's budget. Ms. Ergen
noted the budget highlights which included the purchase and implementation of Insight —
and applicant tracking system. The cost is $3,000 for set-up and training and $3,358
annual cost.
City Council Special Meeting Minutes — August 28, 2017
6. MCC Budget Presentation
Ann Mosack, Community Center Director, presented the budget for the Community
Center. Following a review of the department's strategic goals and objectives, statistics
were provided for member visits and memberships. Revenues and future capital
improvement projects were also presented.
7. WWTP — Review of Veolia Proposal
Jeff O'Neill provided a brief history of the proposal. Wayne Oberg, Finance Director,
commented on the proposal from Veolia and noted discrepancies with fixed and
reimbursable costs. Chuck Keyes, Veolia Manager, addressed the City Council and noted
that he made an error. Mr. Oberg suggested that the city wait on a decision until
applications are received for the Wastewater Treatment Plant Superintendent. Mr. Oberg
is confident that the city would save money by operating the WWTP in house. In
addition, employees could be used by other departments for peak events.
Councilmember Fair moved to table any decision regarding Veolia until a future
meeting. Councilmember Gabler seconded the motion. Motion carried
unanimously.
8. Final Base Budget Review
Wayne Oberg gave a final base budget review. He notes tax capacity, tax base changes,
and the tax levy. He briefly spoke on the tax levy impacts which included impact items
that have been included in the draft 2018 budget and impact items that have not been
included. The City Council will need to decide which of these items, if any, should be
added to the budget, which will increase the levy.
9. Adjournment
By consensus the meeting was adjourned at 6:25 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
3 Administrator
City Council Special Meeting Minutes —August 28, 2017