Loading...
City Council Minutes 05-14-2007 Council Minutes: 5/14/07 MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, May 14, 2007 - 7 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski. Members Absent: None 1. Call to Order and Plede:e of AIlelrlance Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2A Approve minutes of April 23. 2007 Special Council Meetine: - Biosolids Workshop Tom Perrault noted a grammatical correction at the bottom of page 3. BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE APRIL 23, 2007 SPECIAL COUNCIL MEETING RELATING TO THE BIOSOLIDS WORKSHOP. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2B. Approve minutes of the April 23. 2007 Ree:ular Council Meetine: There was some discussion on the portion of the minutes relating to the annexation issue with the City of Big Lake and Big Lake Township and it was felt the minutes should be rewritten to provide more clarity. WAYNE MA YERMOVED TO TABLE ACTION ON THE MINUTES OF THE APRIL 23, 2007 REGULAR COUNCIL MEETING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2C. Approve minutes of April 30. 2007 Special Council Meetine: - Jt. Plannine: Workshop. BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE APRIL 30, 2007 SPECIAL COUNCIL MEETING RELATING TO THE JOINT PLANNING WORKSHOP. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2D. Approve minutes of April 30. 2007 Special Council Meetine: - Board of Review. BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE APRIL 30, 2007 SPECIAL COUNCIL MEETING RELATING TO THE BOARD OF REVIEW. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. I Council Minutes: 5/14/07 2E. Approve minutes of Mav 4. 2007 Special Council Meetine - Cancer Treatment Leeislation. WAYNE MAYER MOVED TO APPROVE THE MINUTES OF THE MAY 4, 2007 SPECIAL COUNCIL MEETING RELATING TO ADOPTION OF A RESOLUTION IN OPPOSITION TO THE CANCER TREATMENT LEGISLATION BEING PROPOSED BY THE LEGISLATURE. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2F. Approve minutes of March 12. 2007 Special Council Meetine - Public Works Needs Studv. SUSIE WOJCHOUSKI MOVED TO APPROVE THE MINTUES OF THE MARCH 12, 2007 SPECIAL COUNCIL MEETING RELATING TO THE PUBLIC WORKS BUILDING NEEDS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of addine items to the aeenda. Wayne Mayer had hoped to have an update on the interpretation of Section #9 of the OAA agreement but since legal counsel was not present he will request the update for the next meeting. The following items were added to the agenda: 1) Presence oflegal counsel at meetings; 2) LMC Conference; 3) Resolution from the City of Big Lake and Big Lake Township and 4) Signage problem for St. Benedicts/Home Depot area. 4. Citizen comments. petitions. requests and concerns. Eric Barthel, 3774 Hayward Court North, brought up a traffic concern in the area of Deegan Avenue and School Boulevard. At the present time the intersection is controlled by a two way stop. As a state patrol officer and a resident in the area he felt that something more should be done to improve the safety of the intersection. He believes there should be a four way stop in place before there is further development to the west. He noted Taco Johns has two entrances and exits. The cement median forces people to make a right turn and then go up the road a ways where they then make a u-turn. Instead of doing that he has seen people make a left turn so they are going the wrong way on a one way. Eric Barthel added that there is no sign stating that you can't turn left. Bret Weiss responded that if there is enough traffic coming down the side street it would warrant a four way stop. Bruce Westby indicated that there is some signage planned for that intersection as well as some additional striping. Staff felt that some traffic counts were needed for that area. Brian Sturnpf asked if staff could also look at a way of eliminating the u-turn when vehicles turn right out of Taco Johns. David Stromberg, 102 Cedar Street, questioned whether the City had a noise ordinance and if it was being enforced. He noted problems with the noise from car radios and suggested that the City install signs stating "noise ordinance enforced". He also commented on jake brakes on trucks. John Simola, Public Works Director, indicated that the "noise ordinance enforced" signs could be placed at the entrances to the community. Susie W ojchouski will bring this item up for discussion at the Police Commission meeting on May 16, 2007. 2 Council Minutes: 5/14/07 5. Consent Al!:enda: A. Consideration of ratifying hires and departures for MCC. Recommendation: Ratify the hires/departures as identified. B. Consideration of approving charitable gambling license for Monticello Lions Club at Chatters, 4181 Cedar Street. Recommendation: Adopt a resolution authorizing the State Gambling Control Board to approve the charitable gambling license to the Monticello Lions Club to conduct charitable gambling activities at Chatters at 4181 Cedar Street. C. Consideration of approving renewal of charitable gambling license for the American Legion Post #260 at 304 Elm Street. Recommendation: Adopt a resolution authorizing the State Gambling Control Board to approve the renewal of the charitable gambling license for American Legion Club #260 to conduct charitable gambling activities at their facility at 304 Elm Street. D. Consideration of a request by the Initiative Foundation for monetary contribution. Recommendation: Do not approve a monetary contribution to the Initiative Foundation. E. Consideration of establishing policy for reimbursement for cell phone minutes for City Council and formal approval of cell phone policy. Recommendation: Ratify the City's cell phone policy which includes establishment of a reimbursement policy for the Mayor and City Council. F. Consideration of annual renewal oflicense agreement allowing use of right-of-way for Crostini's Grille. Recommendation: Approve the revised license agreement allowing Crostini Grille's encroachment in to the right-of-way of Locust Street with an enclosed outdoor seating structure. G. Consideration to review and accept the Year-End EDA Financial Statements, Activity Report and 2007 proposed budget. Recommendation: Move to accept the 2006 Year-End EDA Balance Sheet; Statement of Revenues, Expenditures and Changes in Fund Balance; Activity Report; and 2007 Cash Flow Projections as presented. H. Consideration of approving liquor license for Chatters Restaurant. Recommendation: Approve the on-sale liquor license with 2 a.m. closing time and Sunday Liquor for Chatters, 4181 Cedar Street for the period June I, 2007 through June 30, 2007 contingent upon payment of the pro-rated license fee. 1. Consideration of award of bids on sale of wheel park equipment. Recommendation: Approve the bid and award the sale of the bike park equipment to the Village of Marshall, Wisconsin for $17,000 and the sale of the skate park equipment to the City of Princeton, Minnesota for $3,500 and to proceed with the removal of the equipment. 3 Council Minutes: 5/14/07 1. Consideration of extension of conditional use permit. Applicant: Moon Motors. Recommendation: Move to approve an extension ofthe May 8, 2006 Conditional Use Permit for Moon Motorsports to May 8,2008. K. Consideration of acceptance of donation for Groveland Tree Planting from Monticello Lions Club. Recommendation: Adopt a resolution approving the contribution and authorizing the use of funds as specified by the donor. L. Consideration of approving carnival/traveling show permit for Minnesota Magic Midway. Recommendation: Approve the permit application for a carnival to take place May 24, 2007 to May 28, 2007 contingent upon submittal of certificate of insurance and surety bond in the amount of $5,000 and payment of the license fee. WAYNE MAYER MOVED TO APPROVE THE CONSENT AGENDA OF ITEMS #5A, #5F, #5G, #51, #5J AND #5K. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent al!.enda for discussion. #5B Charitable Gambling License for Monticello Lions Club and #5C Renewal of Charitable Gambling License for American Legion Post #260. Wayne Mayer had pulled these requests in order to bring up the issue of the financial reporting for the holders of charitable gambling license. He complimented the American Legion on the report that was submitted with their renewal request and noted that the Lions Club did not have any financial information submitted. Wayne Mayer felt the City needs to get documentation that the financial requirements that 60% oflawful funds be spent in the City is being met. Regardless of whether it is a new license application or a renewal, he felt this information should be provided before a license is approved. WAYNE MAYER MOVED TO ADOPT A RESOLUTION AUTHORIZING THE STATE GAMBLING CONTROL BOARD TO APPROVE THE RENEWAL OF THE CHARITABLE GAMBLING LICENSE FOR AMERICAN LEGION CLUB #260 TO CONDUCT CHARITABLE GAMBLING ACTIVITIES AT THEIR FACILITY AT 304 ELM STREET. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Wayne Mayer suggested tabling action on the Lions Club request for a license at Chatters since there was time for the Lions Club to submit financial information on their other gambling licenses before the proposed June opening date of the restaurant. Gary Anderson, representing the Monticello Lions Club noted that person who took care of that area for the Lions had recently passed away. The request from Chatters had come up quickly and they wanted to get the license approval scheduled. Wayne Mayer pointed out that when the Council acted on the renewal of the Lions Club other charitable gambling licenses no information had been submitted at that time either. He felt it was important that all license holders meet the financial reporting requirements. WAYNE MAYER MOVED TO TABLE ACTION ON THE CHARITABLE GAMBLING LICENSE APPLICATION UNTIL PROPER FINANCIAL SUBMITTALS WERE PROVIDED. 4 Council Minutes: 5/14/07 Brian Stumpf stated the Lions Club had submitted financial reports previously. Clint Herbst felt the request for financial information could be passed along to the Lions. Finance Director, Rick W olfsteller, asked for clarification on what kind of financial information would be required on a new license request since there is no prior activity to report on. Wayne Mayer stated that reports from other license that the applicant holds in the city or licenses held in other cities would show whether the money generated from gambling activities was being spent in the community where it was generated. WAYNE MAYER MOVED TO ADOPT A RESOLUTION AUTHORIZING THE STATE GAMBLING CONTROL BOARD TO APPROVE THE CHARITABLE GAMBLING LICENSE FOR THE MONTICELLO LIONS CLUB TO CONDUCT CHARITABLE GAMBLING ACTNITIES AT CHATTERS AT 4181 CEDAR STREET CONTINGENT UPON FINANCIAL DATA BEING SUBMITTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. #5B Requestfor monetary contribution by Initiative Foundation: Brian Stumpf noted the Initiative Foundation had done a lot for Wright County since 1986 but he didn't see what they had done for Monticello which was why the City had taken funding for this entity out of the budget years ago. BRIAN STUMPF MOVED THAT THE CITY OF MONTICELLO NOT APPROVE A CONTRIBUTION TO THE INITIATIVE FOUNDATION AT THIS TIME. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED WITH SUSIE WOJCHOUSKl VOTING IN OPPOSITION. In further discussion, Susie Wojchouski noted that she has worked with the Initiative Foundation and they supply valuable information even though the City may not have received any grant funds. Brian Stumpf felt since the money was not in the budget for this year, the contribution should not be approved. Clint Herbst felt the organization should be submitting any request for contribution prior to the budget setting process. Wayne Mayer stated he would prefer the $2,000 requested by the Initiative Foundation go to a local group such as the food shelf. #5E, Cell Phone Policy: City Administrator, Jeff O'Neill stated the policy has been in place since 2006 and has resulted in a reduction of the telephone expense for the City. The Finance Department has included in the policy a provision for reimbursement to the Mayor and Council for use of their cell phones in conducting city business. The policy would allow for 150 minutes for the Mayor and 100 minutes for the Council. The estimated cost for this reimbursement based on the minutes proposed would be $55/month. Brian Stumpf asked about the process for reimbursement and if it would be done on a monthly basis. Depending on the procedure that would be followed it could be more time consuming than the $10 reimbursement was worth. Wayne Mayer said he tended to agree with Brian Stumpf but he also felt the reimbursement numbers should be the same for everyone. Wayne Mayer added that this Council has spent more time on city activities than Councils in the past and they are not being remunerated for anything. There was some discussion on the value of having the Council accessible to staff as well as residents. 5 Council Minutes: 5/14/07 WAYNE MAYER MOVED TO RATIFY THE CITY'S CELL PHONE POLICY WHICH INCLUDES ESTABLISHMENT OF A REIMBURSEMENT POLICY FOR THE MAYOR AND CITY COUNCIL OF 150 MINUTES A MONTH. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED WITH TOM PERRAULT VOTING IN OPPOSITION. Tom Perrault asked why no minutes were allotted to the Finance Director or City Engineer. Staff indicated the policy would be updated to reflect that. #5H Approval of on-sale and Sunday Liquor License for Chatters. This item was pulled as there was a discrepancy between the date on the license application and the insurance form. The license covers the period from June 1, 2007 through June 30, 2007. The discrepancy on the application will be corrected. TOM PERRAULT MOVED TO APPROVE THE ON-SALE LIQUOR LICENSE, 2 A.M. LICENSE HOURS AND SUNDAY LICENSE FOR CHATTERS COVERING THE PERIOD JUNE 1,2007 THROUGH JUNE 30, 2007 CONTINGENT UPON PAYMENT OF LICENSE FEES. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. #5L Approving carnival permit for Minnesota Magic Midway: The Council discussed the request to approve the carnival permit and to amend the ordinance to delete the provision requiring a $5,000 surety bond. Brian Stumpf felt the surety bond requirement was reasonable and that the ordinance should not be amended. He did question whether the May 24th-May 28th time frame included set up and take down and he also wondered about the hours of operation. Susie W ojchouski felt the insurance requirements listed in the ordinance should be looked at as they seemed to be very minimal requirements. In addition there was some question on the location ofthe carnival and parking for the event. The applicant indicated to staff that he would be providing a letter from the property owner allowing the use of the property for this purpose. BRIAN STUMPF MOVED TO ISSUE A CARNIVAL PERMIT FOR MINNESOTA MAGIC MIDWAY FOR MAY 24, 2007-MA Y 28,2007 CONTINGENT UPON SUBMITTAL OF THE CERTIFICATE OF INSURANCE; SURETY BOND IN THE AMOUNT OF $5,000, PAYMENT OF THE LICENSE FEE AND A SIGNED LETTER FROM THE PROPERTY OWNER ALLOWING THE USE OF THE SITE FOR THE CARNIVAL. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Charlie Pfeffer informed the Council that the property owner would not allow the use of the site for a carnival because there is already a crop planted on the land. 7. Consideration of selectinl! firm for Public Works Needs Study. John Simola, Public Works Director, provided a quick overview of the process for selecting a firm. The five firms that submitted proposals were narrowed down to three firms which were interviewed at a special meeting conducted prior to the regular meeting. The three firms interviewed were Bonestroo Rosene Anderlik, JEA Architects and Kodet Architectural. Both the City Engineer and Public Works Director felt that after the interviews, Kodet 6 Council Minutes: 5/14/07 Architectural was the strongest candidate. Although the Council felt all three firms were capable of handling the project, the consensus ofthe Council was that Kodet Architectural was the top choice of the three firms. WAYNE MAYER MOVED TO SELECT THE FIRM OF KODET ARCHITECTURAL TO COMPLETE THE PUBLIC WORKS NEEDS STUDY AT A COST OF $20,200. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED WITH TOM PERRAULT VOTING IN OPPOSITION. 8. Consideration of replacement of Parks Superintendent 1994 truck. John Simola explained that the 1994 Ford F-150 pickup currently used by the Park Superintendent is reaching the end of its useful life. The vehicle has 116,000 miles, is in need of repairs and has some serious rust problems. Park Superintendent, Seth Nelson, obtained prices from Elk River Ford, who has the state bid, and Monticello Ford Commercial Sales. With the trade-in ofthe 1994 Ford truck there is only a cost difference of$41 between the two bids. John Simola recommended going with the bid from Monticello Ford Commercial. Wayne Mayer said they probably wouldn't like what he was going to say but he felt before he votes to approve the purchase of another truck he would like to know that there is no other avenue to pursue. Instead of the Parks Department getting a new truck there is another truck that could be utilized if John Simola would switch his truck with John Simola's newer truck going to the Parks Department and the 1994 Ford F-150 going to John Simola for his use. Wayne Mayer stated he didn't see why the City should buy a new truck when they have a relatively new truck that they are not realizing the full benefit from. John Simola responded that he didn't mind giving up the truck as long as the City provided him with a safe vehicle to use. John Simola went on to explain that the use ofthe truck was part of his salary package. Wayne Mayer asked why that was done. Rick Wo1fsteller responded that at the time it was done John Simola lived on the east side oftown and having a vehicle he could take from home would provide quick access to check on lift stations, etc. Rather than drive to the shop to pick up a vehicle, he could go straight to the site. The Public Works Director also had to respond to a number of emergency calls. Although Rick Wolfsteller could not recall what year this took place, he indicated that allowing vehicle use by the Public Works Director was done in lieu of giving a salary increase that would have brought this position up to what other Public Works Directors were receiving. Wayne Mayer asked if this position had caught up to other positions as far as salary. Rick Wolfsteller responded that he didn't think anything was added as far as wages to make up for the truck. Clint Herbst asked if this was part of comparable worth. Wayne Mayer noted that the Public Works Director is a step eight which is the top step. Brian Stumpf stated he didn't think that in comparison with the study of wages in other communities that this position was caught up. Clint Herbst questioned whether this was the right place to debate this matter but he understood the Public Works Department was caught up to other communities as for as pay scale for their employees. The discussion ofthe compensation for the Public Works Director is a Personnel Committee matter. Wayne Mayer suggested tabling action on the truck until after the Personnel Committee had a chance to discuss this. Wayne Mayer asked if the Public Works Director was still going out on calls. John Simola responded that he not going out on 7 Council Minutes: 5/14/07 as many calls but having the vehicle allows him to work later. He added that the use of the truck is the Council's decision to make. Wayne Mayer asked what the life expectancy was for the 1994 Ford pickup. Seth Nelson confirmed that the condition ofthe 1994 pickup was not good and would likely only last another year. He stated the rear shackles need to be replaced as well as the water pump and air pump. In addition there is a leak in the gas tank, a serious rust problem and the vehicle leans to one side. The truck has been in the shop awaiting repairs until a decision was made as to the purchase of a new truck. The trade in value given by the dealer was based on the condition of the truck as is. Clint Herbst said the truck replacement is a separate issue from the compensation issue and only the truck replacement was being acted upon at this time. SUSIE WOJCHOUSKI MOVED TO REPLACE THE 1994 FORD F-150 PICKUP TRUCK WITH A 2007 FORD PICKUP FROM MONTICELLO FORD COMMERCIAL SALES AND TRADE IN THE 1994 FORD PICKUP FOR A TRADE DIFFERENCE INCLUDING ALL SLES TAX, FEES, TRANSFERS AND LICENSE IN THE AMOUNT OF $16,914.03. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED WITH WAYNE MAYER VOTING IN OPPOSITION. 9. Consideration of approvinl! plans and specifications and authorizinl! advertisement for bids for Chelsea Road Improvement.. Proiect No. 2006-31C. Consulting Engineer, Bret Weiss provided background on this item. The project is proposing Chelsea Road to be a three lane section from CSAH 18 to west of Fallon Avenue. No turn lanes are being included at this time. If they are required in the future they will be funded by the property owners. Bret Weiss brought up the possibility of utilizing a landscaped median. If this is done it would require some additional right-of-way. The number of driveway entrances would also create problems with a landscaped median. In addition the landscaped median would add significant cost to the project. It was suggested a landscaping plan for the boulevard area be considered. Brian Stumpf didn't feel the extra cost of the landscaping would be worth it. Bret Weiss addressed the issue of right-of-way noting that realignment of the Fallon Avenue intersection and the need for a right turn lane extended the right-of-way needed beyond the City's current right-of-way by about 2,800 square feet. The realignment of Fallon Avenue will create 10,000 square feet of excess right-of-way west of the new street. The consulting engineer has talked to WCG, the property owner regarding the right-of-way. The property owners would like to do an even up trade. Bret Weiss noted the City is pushing the property owner's driveway access back and getting them further away from the intersection. Bret Weiss felt the things the property owner is doing internally to their property justifies the trade. Construction of a pathway was also discussed. The bid prices for pathway work have been very good and it was suggested that the Council bid the pathway as an alternate. The bids are proposed to be opened on June 13, 2007 and brought before the Council on June 25, 2007. In order to keep access to all the businesses open during construction it will require some extensive staging which may add to the cost ofthe project. 8 Council Minutes: 5/14/07 Wayne Mayer said he had originally voted not to have the pathway included. He realized that this is part of the new Fallon Avenue overpass and would like to see the pathway included in this project. Wayne Mayer said the road appears designed for industrial use and if the property was rezoned to commercial how much time would it take to redesign the road for commercial/industrial use. Bret Weiss said a lot of communities have gone to a three lane design because it provides better flow and access. Susie Wojchouski asked why the City is going forward on it since the rezoning has not been acted upon and the rezoning would have a major impact on the project. Bret Weiss said the only thing the rezoning would change would be the right turn lane into the facility. Bret Weiss stated the project is approximately 4 months of construction so they don't want to delay starting the project too long. There was discussion of the impact of the project on the existing businesses. Bret Weiss indicated some ofthe utility construction may be done at night John Simola stated that he had not completed his review of the plans so he was not making a recommendation on the plans. Susie Wojchouski asked about this being part of the overall Transportation Plan and there was nothing in the plan that said this would be done in 2007. Brett Weiss stated it was part of the assessment agreement with the property owner. Bill Tapper, 212 Chelsea Road was given an opportunity to speak on this item. He stated he did not feel Chelsea Road had to be done as long as the property is industrial. If the property is rezoned then work may need to be done. Bill Tapper stated that nowhere in the assessment agreement does it say the work should be done in 2007. Bill Tapper said he is not in opposition to redoing the road if the property is rezoned correctly. Tom Perrault noted that the Planning Commission will be looking at this item at their June meeting and it would be corning back to the Council at their June 25th meeting. This would be the same date that the EA W and the bids would be coming before the Council. Bret Weiss said the assumption in the assessment agreement is that if the property is rezoned to commercial the property owner would pay a significant amount in assessments that would be lost if the property is not rezoned as commercial. Brian Stumpf asked if Chelsea Road could be classified as a major collector street even if no improvements were made to the road. Bret Weiss felt the road should be constructed before the business is in so that road construction doesn't delay the opening of the business. WAYNE MAYER MOVED TO APPROVE THE PLANS AND SPECIFICATIONS AND AUTHORIZE THE ADVERTISMENT OF BIDS FOR THE RECONSTRUCTION OF CHELSEA ROAD, CSAH 18 TO WEST OF F ALLON AVENUE, CITY PROJECT NO. 2006-31C WITH THE PATHWAY BID AS AN ALTERNATE, WITH THE REALIGNMENT OF THE INTERSECTION OF CHELSEA ROADAND FALLON A VENUE AND AS A THREE LANE DESIGN WITH NO LANDSCAPED MEDIAN. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Consideration of authorizin!! distribution of EA W for Mills Fleet Farm. The Council is being asked to authorize distribution of the EA W for Mills Fleet Farm. The EA W process requires distribution to various agencies and allows for a 30 day period to review and submit comments on the EA W. After the 30 day review period, the information 9 Council Minutes: 5/14/07 will be brought back to the Council to determine whether there is a need for an Environmental Impact Statement. Bret Weiss noted the EA W had been adjusted to reflect the purchase of additional land on the north side of Chelsea Road. Susie Wojchouski asked about the timing of the EA W. Bret Weiss stated that the EA W needs to be done before the rezoning is done. WAYNE MAYER MOVED TO AUTHORIZE DISTRIBUTION OF THE EA W FOR THE MILLS FLEET FARM DEVELOPMENT TO THE REQUIRED AGENCIES. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 11. Consideration of award of bids for pond improvements at A Glorious Church and Monticello Middle School. Proiect No. 2006-9C Bret Weiss reviewed the bids that were received on this project. The project involves enlarging storm water ponds at A Glorious Church and the Monticello Middle School. It was proposed that some of the excess material from the project could be hauled to other locations but because there was uncertainty as to the amount of material, only a small quantity of hauling was covered in the bid. If the maximum of 10,000 cubic yards of material was removed from the site, it would increase the project cost to $155,595.45. The low bid was from Motzko Companies, LLC in the amount of $93,095.45. Possible sites for the fill material included the city owned park land at Sunset Ponds and on a project the City is considering at the Methodist Church along CSAH 18. SUSIE W01CHOUSKI MOVED TO AWARD THE BID FOR THE POND IMPROVEMENT PROJECT, MONTICELLO MIDDLE SCHOOL AND A GLORIOUS CHURCH, CITY PROJECT NO.2006-09C TO MOTZKO COMPANIES LLC BASED ON THEIR BID OF $93,095.45. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 12. Consideration of formation of Fiber Optics Committee and desil!nation of authority and responsibility of the Committee. City Administrator, leffO'Neill said the City is making the transition from a Fiber Optics Task Force which was involved with the planning for fiber optics to establishing a City Fiber Optics Committee that would move forward with the work of implementing the project. The makeup of the City Fiber Optics Committee would include Council members, staff and consultants. This group would provide oversight to the consultants and work with the Fiber Optics Task Force. The proposed committee would include the following: Mayor Clint Herbst, Councilmember Wayne Mayer, City Administrator leffO'Neill, Economic Development Director Ollie Koropchak, Public Works Director lohn Simola and/or City Engineer Bruce Westby, Cathy Shuman, Senior Finance Officer and Lynne Dahl Fleming, business owner. Susie Wojchouski asked if the Finance Director should be included on the committee. leffO'Neill indicated that this committee is an intermediate step and that at a later time the Finance Director could be added. WAYNE MAYER MOVED TO APPROVE THE FORMATION OF A CITY FIBER OPTICS COMMITTEE TO OVERSEE ACTIVITIES RELATED TO THE MONTICELLO FIBER OPTICS PROJECT DURING THE INTERIM PHASE PRIOR TO ENGAGEMENT 10 Council Minutes: 5/14/07 OF THE ENTERPRISE MANAGEMENT. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 13. Consideration of 2rantin2 conceptual approval to consolidate the Monticello BRA and EDA and establish a committee to assist the City. BRA and EDA in expeditin2 this process. The City has from time to time discussed the merger of the HRA and EDA. Because of potential change in the membership of both bodies, this matter has again been brought up. It was noted that EDA was originally established to implement the revolving loan fund. It is proposed to establish the EDA as the prevailing entity because it has wider authority as far as economic development and redevelopment. Presently the EDA powers are limited by the restrictions ofthe Monticello ordinance. The EDA powers would be expanded to include all authority as set forth by the state. The HRA and EDA would be consolidated into one entity with the powers set forth by law and would include Council representation. Economic Development Director, Ollie Koropchak explained the procedures that would be followed to achieve this process. Susie Wojchouski asked with the proposed resignations from HRA members whether there would be a quorum of the HRA to act on this. Ollie Koropchak indicated that there would be three members remaining which is a quorum. WAYNE MAYER MOVED TO GRANT CONCEPTUAL APPROVAL TO CONSOLIDATE THE EDA AND HRA WITH THE EDA AS THE PREVAILING AUTHORITY AND TO ESTABLISH A WORK GROUP TO ASSIST WITH THIS PROCESS WHICH WILL BE COMPRISED OF TWO MEMBERS FROM THE CITY COUNCIL AND REPSENTATIVES FROM THE HRA AND EDA. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Wayne Mayer and Tom Perrault will serve as Council representatives on this committee. Added Items: Annexation: Big LakelBig Lake Township: A resolution signed by the City of Big Lake and Big Lake Township had been given to the Mayor earlier in the evening. Staff and legal counsel had not had a chance to fully review the language of the resolution. In a quick review of the document. there was a question that came up that might result in a language revision. Staff will notify the other parties of their concern. Signage: St. BenedictsIHome Depot: Jeff O'Neill stated with the realignment of the road the sign was supposed to be moved but there was no spot provided for that sign. Since Ryan Companies was responsible for the realignment they should be responsible for the relocation of the sign. There are two conditional use permits that are affected by this and there are also easements that are needed. Home Depot has offered to put up a temporary sign to let their drivers know that the entrance to St. Benedicts is not the correct access. SUSIE WOJCHOUSKI MOVED TO ALLOW A TEMPORARY SIGN AS APPROVED BY CITY ADMINISTRATOR AND STAFF FOR THIS AREA. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 11 Council Minutes: 5/14/07 Legal counsel's presence at Council meetings: It was questioned whether the City Attorney should be present at all Council meetings. The Council felt if the agenda was light and there were non-controversial issues the attorney need not be present. Wayne Mayer felt it would behoove the Council to have their legal representative present at meetings. Clint Herbst suggested it be tried on a temporary basis. It was noted that in response to Wayne Mayer's request for an interpretation of a provision in the OAA agreement, Chris Hood, the City's legal counsel on annexation matters had responded to Jeff O'Neill on this item. Wright County Sheriff's Report: Brian Stumpf noted in the quarterly report from the Sheriffs Office that speeding violations were approximately half of what they were in the same quarter last year. He found this a little dismaying since so many residents complain that speeding is a major problem. It was noted that in 2006 the Police Commission had specifically requested the Sheriffs Department to concentrate on speeding violations which might account for the higher number in 2006. Susie Wojchouski will bring this up at the Police Commission meeting on May 16th. Parks Tour: Tom Perrault noted that the Parks Commission had conducted a tour of the City parks and he wanted to compliment the gardeners group that took care of East Bridge Park. Public Works Building Needs Committee: The Council discussed a representative to serve on the Public Works Building Needs Committee. Tom Perrault indicated he would be willing to do so. CLINT HERBST MOVED TO APPOINT TOM PERRAULT AS THE COUNCIL REPRESENTATIVE ON THE PUBLIC WORKS BUILDING NEEDS COMMITTEE. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Cancer Treatment Centers Legislation: The Council acknowledged the letter from Senator Amy Koch regarding the Council's resolution opposing legislation relating to cancer treatment centers that is currently before the legislature. 14. Approve pavment of bills for Mav. TOM PERRAULT MOVED TO APPROVE PAYMENT OF THE BILLS. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNAIMOUSL Y. 15. Adiourn. The Council adjourned the meeting at 9:20 p.m. \J~ ~:S~.JL... Recording Secretary · 12