Planning Commission Minutes 08-12-1997 (Special Meeting)
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AGENDA
SPECIAL MEETING- MONTICELLO PLANNING COMMISSION
Tuesday, August 12,1997 - 7 p.m.
Members Present: Dick Frie, Dick Martie, Richard Carlson,
J on Bogart, Rod Dragsten
Staff Present:
Jeff O'Neill, Steve Grittman, Rick Wolfsteller, Fred Patch, Karen Doty,
Wanda Kraemer
This meeting w~s a continuation of the August 5th, 1997 meeting. (Items 13, 16, 17)
1. Call to order.
The special meeting was called to order by Chairman Frie.
2. (Item #13 - 8/5/97 meeting)
Review of the Wright County Planning Commission Report.
Jeff O'Neill, Assistant Administrator, stated he had added the Wright County
Planning report in the agenda to give the Commission an example of a report that
could be compiled for Planning statistics.
The Commissioners inquired if Monticello had a representative on the Wright
County Planning committee.
Jeff O'Neill stated at this time the county board does the township planning but in
the future the city might consider attending.
Steve Grittman, City Planner, added there are moves state wide to encourage joint
planning efforts.
3. (Item #16 - 8/5/97 meeting) Discuss review process and information submittal
requirements and follow up procedures for variances, conditional use permits,
zoning ordinance amendments, subdivisions.
Jeff O'Neill, Assistant Administrator, reported on the items that the Planning
Commission asked staff to review. The following are the items discussed:
A.
Subdivisions and Conditional Use Permits approved with contingencies.
Approval of planning applications with contingencies is not preferred but
occasionally occurs when the need for additional information arises through
the staffs review process. There are three ways this situation can be handled.
First, staff will throughly review the application submittal requirements for
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Planning Commission Agenda - 08/12/97
each type of planning case and add any previously unspecified submittal to
our informational public handouts and applications. Second, the City
Engineer and Public Works Department will provide at least one review of
each application prior to entering the applications on the Planning
Commission agenda. Third, the Planning Commission may table any item
that it believes needs additional study or information.
B.
Documentation of Engineering Construction Design Standards.
Developers should be provided with clearly written engineering construction
design standards. The design standards have been started but need to be
completed and made available to developers.
C. Follow-up and Documentation of Planning Commission and City Council
Decisions and Actions:
Create a simple form and a routine process for summarizing action on
planning cases.
D.
The zoning ordinance is complicated and difficult to interpret when
developing site plans.
Review the ordinance and create an abbreviated version for applicants.
4. (Added items from 8/5/97) The following items were added to the agenda.
A. Ordinances regarding bikes on the sidewalks-this would be a sheriff item and
if there is a problem the sheriff's office should be contacted.
B. Ordinances regarding the number of garage sales-this was discussed and
there is an ordinance that allows only three garage sales per year however, it
is very hard to enforce unless all of the sales have been charted. City Hall
had not received any complaints from neighbors this season.
C. Should staff recommendations be verbalized prior to the public hearing?
Steve Grittman, City Planner, the purpose of the reports is to give commission
members the benefit of staffs experience. Staff should not be giving opinions
on items that are a matter of taste just facts.
D.
Should the applicant receive copies of staff input prior to the hearings? Steve
Grittman stated that it is very helpful for the applicant to read the report in
advance of the meeting. This allows time to direct question to staff before the
meeting or address issues that have not been completed.
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Planning Commission Agenda - 08/12/97
E.
What leverage does the City have at the final inspection prior to occupancy?
Fred Patch, Chief Building Inspector, answered the final inspection is for
building issues only. Landscape and on site issues should be a separate bond.
5. Adjournment.
DICK MARTIE MADE A MOTION TO ADJOURN THE MEETING, SECONDED
BY ROD DRAGSTEN.
WCtMdv K~
Wanda Kraemer
Developement Services Technician
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