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City Council Minutes 10-14-1969JL W AW 8:00 P. M. October 14, 1969 Regular meeting of the Village Counicil held this time and date at the Village Hall. Members present: Mayor Sandberg; Councilmeni - T Franz Swanbei-g, J. W. Miller, Jr., and Jame's Maus. Members absent: Councilman Ed Schaffer. Minutes fbr Council meeting 'f August 12th and 18tht 1969; September P-3 0 91 10, and 23, 1969; were approved. The school board members and superintendent (Dr. Smorstok, Chairman; Mrs. Roy Laurinb,$ Mr. Emil Dorf , Mr. Melvin Mooresq Mr. Bernard Kirscht, and Wallace Petersoh- Superihtendent Loren Senhess) of Independent School District #882 were present for the public hearing regarding the sanitary sewer and water hook-up charges that the Village of Monticello is charging Independent School District #882 for connecting the new elementary school to the Village's sanitary sever line and water line. The Village stated that their hook-up fees were as follows: $35,000-00 for the sanitary sewer and $15,000-00 for the water. The Council stated that they had used various methods as determining factors for the above charges. The school board asked the Counci4o explain the methods that were used in arriving at the above stated hook-up costs. Council explained the following methods thatwereused in determining these hook-up charges: The Village Engineer figured out eu-t-the cost to the school if they had provided their own water and sewer services. b. The other approach used was that if the school were a tax payer, what their proportiom;,te share would be for retiring the Village bond indebtedness on the sanitary sewer system. The Council stated that they were being very lenient in their hook-up°charges. They further stated that they felt that the whole school district,,r2ther than just the Village should share in the burden of cost. Council also stated t�~�at they would have their, Village attorney, Mr. Pringlet submit the above stated bill to' them. Yiotionrby Councilman Miller to approyp,of a ''iarkling to build a garage ,22'X20, located 6. 7., Monticello. Motion seconded by* Councilman Maus `� ��� Sandberg; Councilmen Swanberg, 1,1illert ands Maus. Clerk -Treasurer informed Council that Northern States Power Company wants the Village to annex their property which abuts the westerly Village limits (Lots 11 cand,12, Block 5, River Terrace, Monticello Township). ,He stated the reasons they want to be annexed are that they want to build an office and maintenance garage complex in the above location and be able to have Vill;p-ge water and sewer. Council requested that before they would consider annexing this Darcel of land belonging to Northern States Power Company, they want then to get a petition -signed by the landowners within a 300 feet radius of their property approving of the construction�of a commercial building of the above stated lots. 1 4 1 1 building permit for Mr. Frank & 8, and 9; Block B, Upper and carried. Voting yes: Mayor Voting no:; None. Councilmen Miller and Maus discussed the first paragraph of the Council minutes for October 1. 1969, and wanted them changed. Clerk -Treasurer inquired as to how they wanted that paragrwi",.ph worded. After considerable discussion, it was decided that it should be deleted. Motion by Councilman Maus to delete the first paragraph of the minutes of the Special Council meeting for October it 1969, except the portion that reads, "Special meeting held this timp ag.� ate w at the Village Hall. Members present Mayor Sandberg; Councilmen Schaf 1, er, and Maus. Members absent: None. Also present at this meeting were the following members of the Village Planning Commission: Mr. Con Johnson, Chair- man; Father Gearty, Vice Chairman; Mir. Bob Davis, and Dr. C. W. Erlandson." Motion seconded by Councilman Miller and carried. Voting yes** Mayor Sandberg-, Councilmen -SeiftP+:er$ Swanberg, Killer, and Maus. Voting no: None. 163 (continued from October 14, 1969) Motion by Mayor Sandberg to pay the bills as presented to the Council. A list of bills as presented and bills are on file at the Clerk -Treasurer's office. The following monies were disbursed: General Fund: $?571.979 Sewer Fund: $3815.73, Street Fund: $1189.S7, Water Fund $1519.85, Park Fund $12.45, General Sinking Fund 1908.90, General Improvement Fund: $2314.79, The following orders were for the above funds: General Fund ;order # 2115 through 2211; Sewer Fund order # 101 through 108; Street Rnd Park Fund order # 101. through 119; Water 101 through 104. The following monies were disbursed in the Liquor Fund $47842.85; and the following orders were issued; order `1520 through order 1600. I,1otion sec-,nded by Council- man Diller and carried. Voting yes: Councilmen Swanber, Miller, and Mous; Mayor Sandberg. Voting no: None. , Village Cleric-Trea.surevpr,esented to the Council a letter dated October 14, from the Village En�Tineer, Yx. Thore Meyer, which tabulated the costs for the Village improvements that were done by Ala.ma Blacktop Contractor of Annandale. ,following are a list of the improvements completed and the -costs. a., Parking lot $6584.50 b. Storm sewer $2493.50 C. Concrete alley r $6623.47 Ydscella.neous work: a. Replacement of sidewalk on west side of parking lot. $478.00 b. Resurfacing West River Street between Chestnut tivenue and westerly Village limits. $1155. c. Resurfacing the approach way on Fourth Street at the corner of 4th Street axed Pine Street $473,05 d. Extended West third Street between Elm and Chestnut (built up street grade). $706.25 1969 The Total cost for all projects: $18514-9. However, due to some repair work on the concrete alley the Village Engineer recommended that 15 percent ($993.52) of the alley project cost be retained until this work has been completed to the satisfaction of the Village. He further recommended that a partial payment of $17520.65 be made to Alama Blacktop Contractor of Annandale. Further, Mr. Thore Meyer submitted his bill for engineering fee and costs: $2042,79. Motion by Councilman riiller that the Village of,Monti cello authorize a partial payment of $17520.65 to Ala.ma Blacktop Contractor of Annandale in aecordance with the.,r-ecommendation received from Thore Meyer, Village Engineer. Further that the Village authorize paying $2042.79 for engineering fees and costs for the above projects. Motion seconded by Council- man Maus and carried. Voting yes: Mayor Sandberg; Councilmen Swanberg, 1411ler, and Maus. Voting no: None. 164 (Continued from October 14, 1969) Councilman J. W. Miller, Jr. anounced that he was going to have to resign 10 from the Village Council as he had established residence outside of the Village limits notion otion by Councilman Ya'us to recess the regular Council meeting until 8:00 p.m., October 15, 1969. IMotion seconded by Councilman Miller and carried. 'Voting yes: llayor Sandberg; Council -men Swanberg, 1 la ller, and Mlaus. Voting no: Voting None. Meeting recessed at 11:30 P.m. this (ate. At 8:00 p.m., October.15, 1969, the regular Council meetinr : was reconvened by Mayor Sandberg. Mlembers present: 'Mlayor-Sandberg; Councilmen' Sch2fferq SwInberg, I Miller, and Maus. Members absent: None. i to,, Council reviewed the Village budget -for 1970. Motion by Councilmen eviller resolution whereby to set the 1970 Village tax levy as follows: General Fund $47451*00t Firemen's Relief Association $71*00, Street Fund $2;122.00, Park and Recreation $1500*00, W.nd Building and Bonds: General Improvement 1960 $5000.00, and General Improvement 10161 $15,500-00, and Building and Fire Equipment $06000.00 for a total of 196,644.00. Lotion seconded by Councilman Yaus and carried. Voting yes: kLayor S,-,i_ndberrr; Councilmen Schaffer., Swanberg, I'liller, and Maus. Voting no: None. Motion by Councilman Swanberg to adopt resolution to certify $109000.00 from the Liquor Fund toward payment on the Consolidated Improvement Bond of 1960. PlIotion seconded by Councilman Maus -W,Ind carried. Voting yes* Mayor Sandberg; Councilmen Schal"ferg Swanberg, Mliller, and 'Maus. Voting no: None. Ml,?,us Motion by Councilman``that his motion at t1he regular Council meeting on October 14, 1969, which read "delete the first paragraph except the first two sentences of minutes for October 1, 1969, special council meeting be amended and the following Council wording be inserted: '"He also pointed out that since the members of the Volunteer Township Committde are 1pn�'IoTrmers and residents in the Township they would be better qualified th;-n the Villa,7'e Planning Com. mission to deal with the Township Board. Dr. Erlandson added the opinion that the Volunteer Committee should take the full burden of responsibility fcr the annex:-,�tion procedures at this time. In the discussion that followed Mr. Con Johnson pointed out that the initiative for the annexation procedure followed from the action of the Villpge Council, .t the suggestion of the Planning Commission, when they met together on Itugust 18, 1969, and therefore that the principal burden of responsibility for the annexation procedures rests TATith the Village Council and its Planning Commission, and not Trith the Volunteer Township Committee which made contacts with residents and officials of the Township. The Council members agreed with this interpretation of roles. Mr. Con Johnson submitted his -resignation as Chairman of the Village Planning Commission, to become effective when the petition II—s—lao—mpleted and presented to the Council." 1,11otion seconded by Councilman Schaffer -V.nd- carried. Voting yes M.- ",z�yor Sandberg- Councilmen Schaffer, Swanberg, 1,1iller, and Maus. Voting no: None. 16.5 R A (Continued from October 11, 1969) Council discussed the vacancy that will be created in the Council by the resignation of Trustee J. W. Miller, Jr. by reason of his movinZ outside of .the Village limits. Mr. Ronald Schleif was recommended. for the appointment to this position of Village trustee. Lotion by Councilman Schaffer to appoint Mr. Ronald Schleif to fill the unexpired term of Village Trustee that has been vacated by the resignation of J. W. Miller, Jr. motion seconded by Councilman Swanberg and carried. Voting yes: Councilmen Schaffer, Swanberg, 11iller,and Maus. Not voting: Mayor Sandberg. 7 Meeting adjourned on motion at 12.:30 p.m. u erx-'Treasurer - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - S:00 P.M. f October 29, 1969 Special meeting of the Village Council held this time and date at the Village Hall„ Members present: Mayor Sandberg; Councilmen Edward Schaffer, Franz Swanberg, James Maus, and Ronald Schleif: Members absent: None. Present at this meeting were Father Cearty, acting Chairman of the Village Planning Commission; and Mr. Dale Lungwitz, member of the Village -Planning Commission. Father Uea.rty presented a. written statement from the Monticello Village Planning Commission addressed to the Monticello Village Council. Included with the statement was a petition for annexation signed by some of the landowners in an area adjoining the Village, The state_`" recommended that the Village Council siftnit the petition to the State Municipal Commission for action. Council asked the Planning Commission if the signers of the petition wr-�re aware that, if this proposed annexation went to court, the Village would not b� able to provide improvements (such as new roads, water and sanitary sewer) through bond issues until it was free of all legal action. The Planning Commission stated that, as far as they knew, the signersnof this petition were aware of this fact„ The Village Council and the Village Planning Commission stated that they hoped that this annexation would develop into a. merger of the Village and the Township. Motion by Councilman Schaffer that the Village of 1-aonticel to adopt a resolution supporting and approving the petition of certain property owners of the Township of Monticello, Wright County, Minnesota, for the annexation of unincorporated property to the Village of PRSonticello, Wright County,innesota. Motion seconded by Councilman Swanberg and carried„ Voting yes: Iayor Sandberg; Councilmen Schaffer, Swanberg, Maus, and Schleif, Voting no: None. Council reviewed the following applications for the position of manager of the municipal liquor store: 1,11r. Hesley, Mr. H. E. Beak, Mr, Edward Schaf_L"er, and 1`1r. Raymond J. Rubey. Councilman Schaffer asked that he be excused from the Council meeting at this time. Council reviewed all applicants. Lotion by Council- man Schleif that Mr. Raymond J. Rubey be hired as manager of the municipal liquor store at $800,00 per month. 141otion seconded by Councilman Swanberg and carried. L Voting yes: 1"Layor Sandberg; Councilmen Schleif, Swanberg,a.nd Maus. Voting no: None,. Not Voting: Councilman Schaffer. Council meeting adjourned at 11:10 p.mo this da e, ._'reasurer 7:00 p.m.. November 3. 1969 Special meeting; of the Village Council held this time and date at the Village Hall„ !Members present: Mayor Sandberg; Councilmen Schaffer, Swanberg, Maus, and Schleif„ 341embers a, -'sent: None. The meeting "was called to discuss Muncipal Liquor Store affairs and the scheduled meeting with ISD- '882 regarding Fourth Street. Mr. Gerald. Deng was present and stated to the Council that he haWd resigned from the job as manager of the municipal liquor store because Council had not considered his request for a pay raise from $700.00 per month to $800.00 per month. However, he stated that Council was now hiring a new man from out of town for $800.00 per month,. He further stated that according to the audits,while he managed the municipal liquor store it showed a fine profit picture. Mr. DeLong added that he felt that, in view of the present Council action,he should be considered for gep the position of manager of the liquor store. Council stated that they did not realize that 11r. DeLong was still interested in this position.. Motion by Council. man Schleif to amend his motion dated October 29, 1969, which read in part, "to hire Yx. Raymond J. Rubey as the manager of the municipal liquor store at $800,00 per month," to delete it and review Mr. DeLong's recuest to be reinst,ted as manager of the liquor store at the same salary that 1,1r. Rubey would have received. Motion seconded by Councilman Swanbel and. carried. Voting yes: Mayor Sandb*.rg; Councilmen Schaffer, Swanberg, Maus, and Schleif. Voting no: None. I -Lotion by Councilman Swa.nberg toeFire Mr. Gerald DeLong as Manager of the municipal liquor store at $800.00 per month November 15, 1969, sa"otion seconded by Councilman Schleif and carried. Voting yes: Councilmen Schaffer, S�wanberg, I111a.us, and Schleife Voting no: None. abstaining from voting: payor Sandberg. Council discussed the meeting; they were to attend°at 9:00 p.m., this date at the Monticello High School with the scho.01 board regarding the Fourth Street issue. Council decided that the main concern was to keep this issue out of the Y courts if there were possibilities that both sides would be able.to sit down and negotiate. Council felt that if the Council and the School Board could each appoint two members to negotiate this problem it would not have to end up in the courts. Council decided that Councilman Schleif should act as spokesman for the Council at this meeting. Council meeting adjourned on mot