City Council Minutes 03-28-2022REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, March 28, 2022 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Jim Davidson, Bill Fair, Charlotte Gabler, and Sam Murdoff
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Fair moved approval of the agenda. Councilmember Murdoff
seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from March 14, 2022
• Regular Meeting Minutes from March 14, 2022
Councilmember Fair moved approval of the minutes. Councilmember Gabler
seconded the motion. Motion carried 4-0-1; Councilmember Davidson
abstained.
D. Citizen Comments
None.
E. Public Service Announcements
Updates were provided on the following:
• City Information
o Seasonal employee positions
o Spring weight restrictions
o Hi -Way Liquor Wine Sale
• Monticello Community Center information
o Summer swimming lessons
o Egg dive
o Farmers Market
• Sponsorship Opportunities
o Fire Department Golf Tournament
o Walk & Roll
F. Department Updates
G. Council Liaison Updates
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CMRP — Rachel Leonard, City Administrator, provided an update. The
group discussed the preparation of a list of available sites and buildings
for public use and received updates from the Transportation Committee.
1-94 Coalition — Councilmember Gabler stated that the coalition heard
updates on activities around the state.
• Parks, Arts, and Recreation Commission — Councilmember Murdoch
gave an update. Items discussed: Featherstone 6th park dedication;
Country Club park dedication; West Bridge Park Redevelopment
Subcommittee; and citywide turf -conversions.
2. Consent Agenda:
Councilmember Gabler moved approval of the Consent Agenda excluding item I.
Councilmember Murdoff seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $838,830.
B. Consideration of approving new hires and departures for city departments.
Action taken: Approved hires for MCC and Liquor Store.
C. Consideration of approving the sale/disposal of surplus city property for the
Parks and Recreation Department. Action taken: Approved as presented.
D. Consideration of approving a gambling permit for Monticello Grad party for a
raffle to be held on April 22, 2022 at River City Extreme. Action taken: Approved
the gambling permit.
E. Consideration of adopting Resolution 2022-31 reestablishing election precincts
and polling places for 2022. Action taken: Adopted Resolution 2022-31.
F. Consideration of approving preliminary plat of Otter Creek Crossing 7th Addition
and Otter Creek Crossing 81h Addition and an amendment to the Official Zoning
Map for rezoning from A -O to 1-1 (Light Industrial). Applicant: City of Monticello
and the Monticello Economic Development Authority. Action taken: Adopted
Resolution 2022-34 approving the preliminary plat of Otter Creek 7th Addition,
based on findings in the resolution and subject to conditions in Exhibit Z;
Adopted Resolution 2022-35 approving the preliminary plat of Otter Creek 8th
Addition, based on findings in the resolution and subject to the conditions of
Exhibit Z; Adopted Ordinance 774 amending the Monticello Official Zoning Map
for rezoning from A -O (Agriculture -Open Space) to 1-1 (Light Industrial) District
for Outlot F, Otter Creek Crossing, based on findings in Resolution 2022-36 and
subject to the conditions of Exhibit Z.
G. Consideration of authorizing the replacement of the City Hall AC Unit and award
contract to UHL Company for the bid amount of $32,996. Action taken:
Approved the contract.
H. Consideration of approving a contract with Northern Lines Contracting for the
extraction of materials. Action taken: Approved the contract.
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Consideration of suspending nuisance enforcement per City Code 91.06 for any
violation of City Code 91.03(16)(b) from May 1 to May 31, 2022 in recognition of
"No Mow May". Action taken: REMOVED THE ITEM FOR DISCUSSION.
J. Consideration of suspending winter parking restrictions to allow on -street
parking beginning April 1. Action taken: Winter parking restrictions were
suspended.
K. Consideration of approving a Bertram Chain of Lakes Park partnership policy.
Action taken: Approved the policy.
Consideration of declaring a public nuisance per City Code Section 92.50. Action
taken: Declared a public nuisance.
M. Consideration of adopting Ordinance 773 amending Section 95.37 to include
commercial fire pits. Action taken: Adopted Ordinance 773.
2A. Consideration of items removed from the consent agenda for discussion
Consideration of suspending nuisance enforcement per City Code 91.06 for any
violation of City Code 91.03(16)(b) from May 31, 2022 in recognition of "No Mow
May"
Councilmember Gabler removed item for clarification on the communication of
this suspension. Rachel Leonard updated the various ways this will be
communicated to the public.
Councilmember Gabler moved approval of suspending nuisance enforcement
per City Code 91.06 for any violation of City Code 91.03(16)(b) from May 31,
2022 in recognition of "No Mow May". Councilmember Fair seconded the
motion. Motion carried unanimously.
3. Public Hearings:
A. Public Hearing: Consideration of adopting Resolution 2022-33 approving
vacation of drainage and utility easements as legally described as Otter Creek
Crossing and Otter Creek Crossing 4th Addition
Angela Schumann, Community Development Director, provided a brief overview.
The vacation is needed for the purposes of replatting the area. The replatting is
proposed to facilitate the expansion of Suburban Manufacturing and encourage
development of vacant parcels within the balance of the Otter Creek plat areas.
Mayor Hilgart opened the public hearing. No one testified. Councilmember
Hilgart closed the public hearing.
Councilmember Fair moved to adopt Resolution 2022-33 approving vacation of
drainage and utility easements as legally described as Otter Creek Crossing and
Otter Creek Crossing 411 Addition.
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4. Regular Agenda:
A. Consideration of adopting Resolution 2022-32 to accepts bid and awarding
contract to Knife River Corporation for 2022 Street and Sidewalk Improvement
Project, City Proiect 22CO01 for a total amount of $959,308.62
Matt Leonard, City Engineer/Public Works Director, presented the item. The
street and sidewalk project received seven bids with the bid from Knife River
Corporation being the low bid. The project consists of an edge mill and overlay.
Sections of curb and gutter replacement will be made as needed through the
project areas. Construction is proposed to being in May/June 2022 with
substantial completion in September/October 2022.
Minimal discussion took place among City Council.
Councilmember Fair moved to adopt Resolution 2022-32 accepting bids and
awarding contract to Knife River Corporation for the 2022 Street and Sidewalk
Improvement Project, City Project 22CO01 for a total amount of $959,308.62.
Councilmember Davidson seconded the motion. Motion carried unanimously.
B. Consideration of library roof improvements by Roof Company Inc. in the amount
of $92,810
Matt Leonard presented the item and noted that during a citywide roof
assessment completed in 2021, several issues were identified with the roof of
the library building located at 200 West 6t" Street. Staff received three quotes for
removing the ballasted EPDM roof and installing a PVC roofing system. The
lowest quote was from the Roof Company Inc. There were significant increases
in prices and the quotes obtained were quite higher than the budgeted $55,000.
There was minimal discussion among City Council.
Councilmember Gabler moved approval of roof improvements of the
Monticello Public Library and awarded the project to the Roof Company, Inc.
for the bid amount of $92,810. Councilmember Fair seconded the motion.
Motion carried unanimously.
5. Additional Items:
Mayor Hilgart added discussion of two Councilmembers serving on a MOAA agreement
renewal committee.
Councilmember Fair moved that Mayor Hilgart and Councilmember Murdoff, with
Councilmember Gabler as alternate, serve on the committee. Councilmember Gabler
seconded the motion. Motion carried unanimously.
6. Adjournment:
By consensus, the meeting was adjourned at 7:48 p.m.
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Recorder: Jennifer
Approved:
A R
Schreiberr-
Attest
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