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Planning Commission Minutes 01-03-1989 -- MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday, January 3, 1989 - 7:30 p.m. -... ............ ~ Members Present: Richard carlson, Cindy Lemm, Richard Martie, Mori Malone, Dan McConnon. Members Absent: None. Staff Present: Gary Anderson, Jeff O'Neill. 1. The meeting was called to order by Chairperson Richard Carlson at 7:31 p.m. 2. Approval of minutes. Motion was made by Cindy Lemm, seconded by Mori Malone, to approve the minutes of the regular meeting held December 6, 1988, as presented. Motion carried unanimously. 3. Public Hearing - A variance request to allow additional pylon sign square footage and pylon sign height. Applicant, First National Bank/Attracta Sign. ~- --=.-.. - Mr. Tom pogatchnik, First National Bank, and Mr. Al Sterner, Attracta Sign, were present to discuss their proposed variance to allow additional pylon sign height and sign square footage. The two gentlemen indicated the rationale for the variance request was that the design that they have chosen is similar to their other bank locations, and the size and the height that is needed is more than what is required by the City Zoning Ordinance. The gentlemen indicated their proposed new pylon sign would be very near to the existing size and sign height of the pylon signs at Security Financial building site and at the Wright County state Bank building site. The gentlemen indicated they would like to be treated fairly in regards to approximately the same pylon sign height and square footage as the two other lending institutions within this community. Chairperson Richard Carlson then opened the meeting for input from the public. There being no input from the public, Chairperson Richard Carlson then opened the meeting for input from the Planning Commission members. Discussion amongst the Planning commission members indicated to the applicants why the need to design a sign in excess of the maximum sign square footage and sign height requirements of the City of Monticello. Mr. Jeff O'Neill, Assistant Administrator, explained to the Planning Commission members the background of the two existing pylon signs at the Wright County State Bank and Security Financial building sites. ... -. With no further input from the Planning Commission members or City staff, motion was made by Dan McConnon, seconded by Richard Martie, to deny the variance request to allow additional pylon sign height and square footage. Motion carried unanimously. Reason for denial: The applicant's failure to demonstrate any hardship in their variance request. . . . Planning Commission Minutes - 1/3/89 4. Public Hearing - A variance request to allow an additional pylon sign on a B-3 (highway business) unplatted lot. Applicant, Torn Thumb Store. Mr. Jack Lawrence, Signcrafters Sign company, was present to explain to Planning Commission members the Torn Thumb's sign variance request. Mr. Lawrence indicated when he was in the previous month for a new pylon sign, he had no intentions of removing the existing pylon sign that remains. The request that he has is to allow the existing pylon sign to be relocated southerly on the site and to allow a new pylon sign to be constructed. With no further input from the applicant, Chairperson Richard Carlson then opened the meeting for input from the public. Mr. Rod Dragsten, Silver Fox Motel, was present to express his objection to the Torn Thumb Store being allowed an additional pylon sign when they already have a newly constructed pylon sign. With no further input from the public, Chairperson Richard Carlson then opened the meeting for any input from the planning Commission members or City staff. Mr. Jeff O'Neill, Assistant Administrator, explained to planning Commission members some background information which led to the Torn Thumb's variance request. Mr. O'Neill explained that to the recollection of the City staff, at no time did the applicant indicate he was going to replace the existing pylon sign with another sign other than the new sign which was approved before the larger pylon sign. With no further input from the Planning Commission members or City staff, a motion was made by Richard Martie, seconded by Mori Malone, to deny the variance request to allow an additional pylon sign on a B-3 (highway business) unplatted lot and the original existing pylon sign be removed within 30 days from tonight's meeting date, January 3, 1989. Motion carried unanimously. Reason for denial: The applicant's failure to demonstrate the hardship for the additional pylon sign. 5. Replatting request to replat an existing lot into six townhouse lots and one cornnrnon area lot. A variance request to allow a replatted lot to have less than the minimum lot width requirement. A replatting request to replat an eXisting lot into four townhouse lots and one common area lot. Applicant, Jay Miller/Fairway Court. Mr. Jay Miller was represented by Mr. Dennis Taylor, Taylor Land Surveyors, in his replatting request. Gary Anderson, zoning Administrator, explained to Planning Commission members Mr. Miller's replatting request. In the replatting request as submitted, the developer has met or exceeded the minimum lot setback and building square footage requirements. The proposed six unit townhouse that is to be constructed on the northerly portion of this previously approved simple subdivided lot would have less than the minimum lot width required at the front building lot line, that being 64.25 feet where the minimum requirement is 80 feet. However, the developer has demonstrated that at the minimum 30-foot setback line, the minimum 80 feet of lot width has been met or exceeded. Anderson indicated that the developer, Mr. Miller, 2 . . . Planning Commission Minutes - 1/3/89 may have some problems creating a parking/driving circulation within the northerly portion of this simple subdivided lot to accommodate circulation within it. Mr. Dennis Taylor also indicated that there does appear to be a circulation problem, but there is sufficient land area there to accommodate a parking/driving circulation. Chairperson Richard Carlson then opened the meeting for input from the public. There being no input from the public, he then opened the meeting for discussion amongst the Planning Commission members. With no further input from the planning Commission members, motion was made by Cindy Lemm, seconded by Dan McConnon, to approve the replatting request to replat an existing lot into six townhouse lots and one common area lot, approve the variance request to allow a replatted lot to have less than the minimum lot width requirement, and approve the replatting request to replat an existing lot into four townhouse lots and one common area lot. Motion carried unanimously. 6. Public Hearing - A simple subdivision request to allow an 1-2 (heavy industrial) lot to be subdivided into two lots. Applicant, Oakwood Industrial Park Partnership. Mr. George Phillips, a partner in the Oakwood Industrial Park Partnership, was present to propose a simple subdivision of the heavy industrial lot which the partnership owns. The Partnership is proposing to simple subdivide the westerly 223 feet of this lot for a potential buyer. With no further input from the applicant, Chairperson Richard Carlson then opened the meeting for input from the public. There being no input from the public, Mr. Carlson opened the meeting for input from the Planning Commission members or City staff. The Zoning Administrator, Gary Anderson, recommended to the Planning Commission that if they would consider approving the simple subdivision request that they add two conditions to the simple subdivision approval: 1) if the easterly portion of this industrial lot is sold to another potential buyer other than the potential buyer for the westerly portion, the Oakwood Industrial Park partnership or the new buyer would be responsible for the complete installation of the new service to be provided to this easterly lot; 2) prior to recording, both of the lots to be subdivided have drainage and utility easements around the lot's perimeters. With no further input from the Planning Commission, motion was made by Mori Malone, seconded by Cindy Lemm, to approve the simple subdivision request to allow an 1-2 (heavy industrial) lot to be subdivided into two lots with the following conditions: 1) If the easterly portion of the lot is sold to another potential buyer other than the proposed buyer of the westerly portion, the oakWood Industrial Park partnership or the new potential buyer would be responsible for the complete installation of a water and sewer service to this easterly lot; 2) Drainage and utility easements be indicated on the simple subdivision platting prior to recording as indicated on the enclosed drawing. Motion carried unanimoUSly. 3 . . . Planning Commission Minutes - 1/3/89 7. Public Hearing - A variance request to allow a residential unplatted tract of land to be subdivided by a metes and bounds description. Applicant, Tom Holthaus. Mr. Tom Holthaus was present to propose his variance request to allow his residential unplatted tract of land to be subdivided by a metes and bounds description. Mr. Jeff O'Neill, Assistant Administrator, explained to planning Commission members the background to Mr. Holthaus's request. With the proposed layout of West 7th Street and being uncertain as to when it would be developed, Mr. O'Neill explained that Mr. Holthaus is requesting that he not go through the formal platting at this time due to the uncertainty of how the area would be developed; but prior to any proposed development of this unplatted tract of land, Mr. Holthaus must come in with a formal subdivision request to be presented and approved by members of the Planning Commission and City Council prior to building permit application. Mr. O'Neill indicated that the City Attorney, Mr. Tom Hayes, had reviewed Mr. Holthaus's request and had expressed his approval of granting a proposed variance request to allow this residential unplatted tract of land to be platted by a metes and bounds description with the provision that when Mr. Holthaus would like to develop this parcel that he go through the proper subdivision procedure for approval before the Monticello Planning Commission and Monticello City Council prior to submitting his application for a building permit on this unplatted tract of land. Chairperson Richard Carlson then opened the meeting for input from the public. There being no input from the public, he opened the meeting for discussion amongst Planning Commission members. With no further input from the Planning Commission, motion was made by Richard Martie, seconded by Dan MCConnon, to approve the variance request to allow a residential unplatted tract of land to be subdivided by a metes and bounds description. Motion carried unanimously. 8. Public Hearing - A replatting request to replat an existing residential subdivision plat. Applicant, Dan Frie. Mr. Dan Frie was present to propose his replatting request of a portion of the existing platted residential subdivision known as the Meadows subdivision. Mr. Frie's proposal was to replat portions of this existing residential subdivision to accommodate a new road layout. As the existing subdivision indicated, there would be a street known as Hedman Lane to extend from Prairie Road northerly to Marvin Elwood Road. The proposed plan as submitted would have no road entering from Prairie Road but would enter and exit both on Marvin Elwood Road in a horseshoe type road layout. 4 planning Commission Minutes - 1/3/89 . Mr. Jeff O'Neill, Assistant Administrator, explained to planning Commission members his and Gary Anderson's review comments of the proposed replatting request. The review process noted some land issues that were deficient. They are as follows: 1) Lots 5-8 in Block 3 receive an additional 10 feet of land area to meet or exceed their minimum square footage requirements; 2) The current zoning for this area is R-3 (medium density residential); 3) The developers submit a formal request to down zone it to R-2 (single and two family residential); 4) The developer show proof of ownership of Lot 1, Block 1, or obtain written approval of the plat from the owner. Engineering issues addressed: 1) Add a hydrant to the system at Lot 8, Block 3. This issue was addressed by the developer in that the heavy dotted line on the enclosed plan covered up the open dot that was to indicate this being a hydrant; 2) The plan should be updated to show services to Lot 6, Block 4, and Lot 1, Block 1. Road issues: 1) Provide plans for temporary turn-around at the termination of prairie Road. . Chairperson Richard Carlson then opened the meeting for input from the public. Mr. Robert Bayless, a resident on Prairie Road in the affected public hearing notification area requirement, was present to question when Marvin Elwood Road would be extended all the way to West River Street. His concerns were on the safety of the children and with the increased amount of traffic on Marvin Elwood Road. Mr. Dan Frie indicated that the extension of Marvin Elwood Road to West River Street would be one of the first things done in phase one of their replatting request. With no further input from the public, Chairperson Richard Carlson then opened the meeting for discussion amongst the planning Commission members. There being no further input from the Planning Commission members, motion was made by Dan MCConnon, seconded by Dick Martie, to approve the preliminary plat with the fOllowing changes to be made prior to final plat approval, preferably if they could be done before the next City Council meeting: Land Use Issues 1. Add 10 feet to the side yards of Lots 5-8, Block 3. 2. The developer to submit a request for rezoning of the property from R-3 (medium density residential) to R-2 (single and two family residential). 3. The developer to show proof of ownership of Lot 1, Block 1, or obtain written approval of the plat from the owner. Engineering Issues . sanitary Sewer and Water Systems 1. The plan should be updated to show services to Lot 6, Block 4, and Lot 1, Block 1. 5 . . . Planning Commission Minutes - 1/3/89 2. The hydrant to the system at Lot 8, Block 3, be more clearly indicated on the plat. Roads 1. Provide plans for a temporary turn around at the termination of prairie Road. Motion carried unanimously. 9. Consideration of adopting a resolution finding the Housing and Redevelopment Authority's modified redevelopment plan for Redevelopment Project No. I, Modified Tax Increment Financing Plans for Tax Increment Financing Districts Nos. 1-1 through 1-7, and tax increment financing plan for Tax Increment Financing District No. 1-8, all located within Redevelopment project No. 1 to be consistent with the Comprehensive Plan for the City. (Jeff Report) Mr. Jeff O'Neill explained to Planning Commission members the background to adopting the above-referenced resolution. The purpose of the resolution is to combine all of the tax increment financing districts which we currently have in the city into one tax increment financing district. Some of the districts are breaking even, some of the districts are making some money, and some of the districts are losing money. By combining the districts, the object is to possibly use the excess money generated from the total of these combined districts for other use in development or redevelopment proposals. Chairperson Richard Carlson then opened the meeting for input from the public. There being no input from the public, he then opened the meeting for discussion amongst the planning Commission members. With no further input from the Planning Commission members, motion was made by Dan Mcconnon, seconded by Richard Martie, to approve the adopting of a resolution finding the Housing and Redevelopment Authority's Modified Redevelopment Plan for Redevelopment project No. I, Modified Tax Increment Financing Plans for Tax Increment Financing Districts Nos. 1-1 through 1-7, and Tax Increment Financing Plan for Tax Increment Financing District 1-8, all located within Redevelopment project No. 1 to be consistent with the Comprehensive plan for the City. Motion carried unanimously. SEE PLANNING COMMISSION RESOLUTION 89-1. ADDITIONAL INFORMATION ITEMS 1. A simple subdivision request to subdivide an existing 1-2 (heavy industrial) lot into two lots. Applicant, City of Monticello. Council action: Approved as per Planning commission recommendation. 2. The consensus of the planning Commission members present was to set the next tentative date for the Monticello planning Commission meeting for February 7, 1989, 7:30 p.m. 6 . . . Planning Commission Minutes - 1/3/89 3. At the request of the City staff, the general consensus of the Planning Commission members present was to set a tentative date for a special Monticello Planning Commission meeting to consider a conditional use request and variance requests submitted by the Temple Baptist Church for January 17, 1989, 7:30 p.m. 4. Motion by Richard Martie, seconded by Mori Malone, to adjourn the meeting. The meeting adjourned at 10:05 p.m. Respectfully submitted, ~~ Gary Anderson Zoning Administrator 7