City Council Agenda Packet 08-13-2007
AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday August 13, 2007 - 7 p.m.
Mayor: Clint Herbst
Council Members: Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski
1.
2A.
3.
4.
5.
H.
I.
J.
K.
Call to Order and Pledge of Allegiance
Approve minutes of July 23,2007 Regular ~ouncil Meeting.
Consideration of adding items to the agenda.
Citizen comments, petitions, requests and concerns.
Consent Agenda:
A.
Consideration of ratifying hires and departures MCC and DMV.
B.
Consideration of approving temporarr charitable gambling license for Church of St.
Henry's for September 15-16, 2007.
Consideration of approval of temporwy liquor license for Church of St. Henry's for
September 15-16,2007.
C.
D.
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Consideration of approving a temporh charitable gambling license for Wright County
Ducks Unlimited for September 10, 2107.
Consideration of appointment of election judges to serve at the special election of
September 18, 2007.
E.
F.
Consideration of approving contract for Pay Equity and Comparable Worth study to Sherri
Le.
G.
REMOVED FROM AGENDA
Consideration of calling a special meeting for August 22, 2007 at 5:30 to discuss
preliminary 2008 budget. - Verbal Report
Consideration of amendment Monticello-Big Lake Hospital PUD by shifting pathway
connection.
Consideration of approving cost of materials for pathway along pond in Meadow
Oakes/Briar Oakes development.
Consideration of authorizing the fmal phase for replacement of exterior doors for the
Monticello Community Center.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
Agenda
Monticello City Council
August 13, 2007
Page 2
L. Consideration of installation of street lighting for Chelsea Road East, City Project No.
2006-31C.
Consideration of items removed from the consent agenda for discussion.
Public Hearing - Consideration of vacation of Fallon Avenue south of Chelsea Road.
Public Hearing on 6th Street Pedestrian Facility Improvements, City Project No. 2006-28C.
Consideration of pension increase for Firefighters Relief Association.
Department Report - Steve Joerg, Fire Chief.
Review of Public Works Needs and Facility Study, City Project No. 2006-14C and
consideration of scheduling special workshop meeting.
Consideration of accepting feasibility repOlfor constructing an off-road pathway along
Fallon Avenue to School Boulevard.
Consideration of recommendation on plac ent of four-way stop at School Boulevard and Fallon
A venue. I
,
Consideration of report on number of double driveways in Core Street Project Area and
recommendation on assessment policy for double driveways and authorize adjustments to
previously assessed double driveways if a change in policy is made.
Review of proposal from CBI to reduce liquidated damages and repaint water tower at Jefferson
Commons, City Project No. 2004-30C.
Consideration of waiving deposit for conditional use permit application allowing impound lot.
Applicant: Mark Olson/Olson Electric.
Consideration of application for pawn shop license at 1219 TH 25. Applicant: Mike Helms
Consideration of approving payment of bills for August, 2007.
Adjourn.
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AGE DA
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday July 23, 2007 - 7 p.m.
Mayor: Clint Herbst
Council Members: Wayne Mayer, Torn Perrault,! Brian Stumpf and Susie Wojchouski
1. Call to Order and Pledl!e of Alle!tiance
Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The
Pledge of Allegiance was said.
2. Approve minutes of Julv 9. 2007 Ree:ular Council Meetine:.
Susie Wojchouski clarified that on #5C, Page 3 that proceeding with getting a purchase price
was not the same as obtaining an appraisal. Torn Perrault noted some typographical errors
and also pointed out that in the discussion of River Fest that the parking for the wedding being
held at the Community Center would be at the liquor store parking lot.
TOM PERRAULT MOVED TO APPROVE THE MINUTES OF THE JULY 9, 2007
REGULAR COUNCIL MEETING WITH 1lHE CHANGES NOTED. BRIAN STUMPF
SECONDED THE MOTION. MOTION CJ.\RRIED UNANIMOUSLY.
3. Consideration of addine: items to the ae:enda.
The following items were added to the agenda: 1) West 7th Street; 2) Comprehensive Plan;
3) Update on a notice by Xce\ Energy to proceed with a new high voltage transmission line;
and 4) Four way stop at Fallon and School Boulevard. Brian Stumpf asked if anyone
objected to item #11, Placement of informational signs relating to the noise ordinance being
placed on the consent agenda.
BRIAN STUMPF MOVED TO PLACE ITEM #11, CONSIDERATION OF PLACING 6
INFORMATIONAL SIGNS RELATING TO THE NOISE ORDINANCE ON THE
CONSENT AGENDA AS ITEM #5J. TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
4. Citizen comments. petitions. reQuests and concerns.
Kristina Nelson, 8867 Farmstead Avenue spoke to the Council about the proposed pathway
for Fallon A venue. She had done a personal head count of the children who would be likely
to use Fallon Avenue to get to Little Mountain Elementary School and she was asking the
Council's support in authorizing a feasibility study for the installation of the pathway.
Veronica Anderson, 9181 Oak Rive Drive spoke to the Council about a number of concerns.
She noted that people are still going down the former off ramp from the interchange even
though it is barricaded. She felt the speed limit in that area should be reduced from 45 mph
to 35 mph. She also brought up a nuisance issue regarding a dumpster in the area that was
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full but not enclosed. The dumpster has been sitting out for over two weeks but nothing has
been done about it.
On the issue of the old off ramp, Clint Herbst responded that this road would be used for a
period of time when the state will be doing some work on 1-94. After that time the old off
ramp would be removed. Bruce Westby, City Engineer, added that the segment of road is still
under the jurisdiction of the state so the state would have to make the determination on
reducing the speed limit in the area. He felt it would be unlikely that the speed limit would be
changed until after the state is done using it as an access to the freeway. Building Inspector
DJ. Hennessey reported he had gone out to the site today and had issued a notice. The
dumpster will need to be gone within 48 hours.
Veronica Anderson also discussed the rental housing in the area and the problems they are
experiencing with them. Clint Herbst stated that consideration of an ordinance regulating
rental property was being considered by the Council at this meeting.
The Council congratulated Charissa Pederson on her selection as the Aquatennial Queen of
the Lakes.
5. Consent Al!enda:
A. Consideration of ratifying hires and departures MCC and Liquor Store.
Recommendation: Ratify hires and departures for MCC and Liquor Store as
identified.
B. Consideration of approving monthly renewal of Walt's Pawn Shop License.
Recommendation: Approve the renewal of the pawn shop license for Walt's Pawn
Shop for another month.
C. Consideration of approval of contribution for 2007 Block Party. Recommendation:
Adopt Resolution No. 2007-56 approving the contribution to 2007 Block Party.
D. Consideration of accepting final plans and specifications for Tower Drive Improvements,
City Project No. 2007-08C and authorizing project bids. Recommendation: Approve
plans and specifications for improvements to Tower Drive, City Project No. 2007-08C and
authorize advertising for bids.
E. Consideration of approval of a request for a conditional use permit for Open and Outdoor
Storage: Applicant: General Rental Center of Monticello, LLC. Recommendation:
Move to approve the conditional use permit for open and outdoor storage based on a
finding that the proposed use is consistent with the intent of the 1-2 District and the use
satisfies the conditions of approval subject to the following conditions: 1) Any lighting
proposed for the site shall be full cutofflighting, in compliance with the standards of the
Zoning Ordinance; 2) No retail sales may be conducted on the proposed site; and 3) The
applicant shall install the brown, metal fence proposed and not construct a fence of an
alternate design.
F. Consideration of approving the purchase of new lockers for the MCC men's locker room.
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Recommendation: Authorize the purchase of replacement lockers for the men's locker at
the Community Center.
G. Consideration of approving resolutions correcting errors in street and easement vacation
documents for Monticello Big Lake Hospital expansion. Recommendation: Adopt
Resolutions No. 2007-54 and 2007-55 correcting Resolutions No. 2007-40 and 2007-39
which vacated a portion of Hart Boulevard and Dayton Street.
H. Review of proposals for street lighting Chelsea Road East, Project No. 2006-31 and
consideration of award of contract. Recommendation: Award the contract to Wright
Hennepin Response in the amount of$141,816.00 for the Chelsea Road Lighting Project
No.2006-3IC.
1. Consideration of authorizing feasibility report for pathway along Fallon A venue from
Farmstead Avenue to School Boulevard. Recommendation: Authorize the preparation of
a feasibility report for constructing an off-road pathway along the west side of Fallon
Avenue from Farmstead Drive to School Boulevard.
J. Consideration of placing 6 informational signs relating to the noise ordinance.
Recommendation: Authorize installation of six (6) noise ordinance enforcement signs at
the locations specified above.
On item #5F, Tom Perrault felt the wording should be changed to authorize the replacement ofthe
lockers at a price not to exceed $32,000. Items #5E, #5G, #5H and #51 were removed from the
consent agenda.
BRIAN STUMPF MOVED TO APPROVED THE CONSENT AGENDA CONSISTING OF
ITEMS #5A, #5B, #5C, #5D, #5F, AND THE ADDITION OF ITEM #11 AS ITEM #5J.
WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
6. Consideration of items removed from the consent al!enda for discussion.
#5E Conditional Use Permit for Open and Outdoor Storage for General Rental Center.
Clint Herbst asked if the applicant was in compliance with what they have now. He also
questioned what the lighting was for. Staff indicated that the outdoor storage area was a way
to clean up some ofthe issues with the site. It was noted the Public Works Department and
the Building Department have been monitoring the site and will be looking at it again if the
outdoor storage is approved.
Ron Cihos of General Rental explained the lighting would be security lighting. He noted
loading and unloading would be done in a different area. Jeff O'Neill pointed out the
concern of parking spaces being utilized for uses other than parking.
CLINT HERBST MOVED TO APPROVE THE CONDITIONAL USE PERMIT FOR OPEN
AND OUTDOOR STORAGE BASED ON A FINDING THAT THE PROPOSED USE IS
CONSISTENT WITH THE INTENT OF THE 1-2 DISTRICT AND THE USE SATISFIES
THE CONDITIONS OF APPROVAL WHICH INCLUDE I) ANY LIGHTING PROPOSED
FOR THE SITE SHALL BE FULL CUTOFF LIGHTING IN COMPLIANCE WITH THE
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STANDARDS OF THE ZONING ORDINANCE; 2) NO RETAIL SALES MAY BE
CONDUCTED ON THE PROPOSED SITE AND 3) THE APPLICANT SHALL INSTALL
THE BROWN METAL FENCE PROPOSED AND NOT CONSTRUCT A FENCE OF AN
ALTERNATE DESIGN.
#5G Resolution correcting errors in vacation documents/or Monticello Big Lake Hospital
expansion. Clint Herbst questioned whether the pathway had to be handicapped accessible.
Jeff O'Neill stated he believes the agreement is worded so that the pathway has to meet
whatever ADA requires.
CLINT HERBST MOVED TO APPROVE RESOLUTIONS NO. 2007-54 AND 2007-55
CORRECTING RESOLUTIONS NO. 2007-40 AND 2007-39 VACATING A PORTION OF
HART VOULEV ARD AND VACATING A PORTION OF DAYTON STREET. BRIAN
STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
#5H Review o/proposals/or street lighting/or Chelsea Road East, Project No. 2006-31C.
Tom Perrault questioned the need to put in the lights right away. He would prefer to see the
area developed before the lights are put in. Susie Wojchouski asked if the streets lights are an
assessment item.
John Simola responded that the City could wait with this project but the cost would be more
because more restoration work would have to be done. The City would like to get the
conduit and wire in before the development takes place. John Simola said the City could
delay installing the poles but he felt that would just increase the cost of the project. Tom
Perrault asked what happens if the property develops and the light poles needs to be moved.
Who pays the cost of relocating the pole? John Simola replied that the property owner would
be responsible for that cost and he is aware of only instance where that happened. The cost
will be paid for in part from the franchise fee surcharge but the City needs to look at assessing
at least a portion of the cost.
John Simola stated the street lights were part of the original public hearing. He recommended
that the Council adopt a policy at some point !in the future covering the assessment of street
lights because the franchise fee will not cover all the street lighting costs. Rick W olfsteller
stated the City cannot pay for all the street lighting in undeveloped areas. There is not that
much revenue from the franchise fee for that. John Simola pointed out some of the
anticipated street lighting projects identified in the 5 year capital improvements program.
Because of the cost of these projects he felt the City needed to be assessing at least a portion
of the costs. The franchise fee has only been collected since June. For this year the franchise
fee money was suppose to cover other expenses related to street lighting and was not
designated for the construction ofthis project.
Clint Herbst felt the City should be looking at what the construction time frame is on Chelsea
Road. The road should be blacktopped by October. Wayne Mayer noted 6 lights were
proposed on the north side of Fallon Avenue and asked if this lighting was sufficient to light
the pathway. John Simola indicated there would be some spillover lighting but not enough to
light the pathway entirely. Adding pathway lighting would add significantly to the cost.
Council Minutes: 7/23/07
WAYNE MAYER MOVED TO TABLE ACTION ON THE PROPOSALS FOR STREET
LIGHTING ON CHELSEA ROAD EAST. TOM PERRAULT SECONDED THE MOTIN.
MOTION CARRIED UNANIMOUSLY.
John Simola asked about the conduits that were going to be put in as part of the project. Did
the Council want him to work with the contractor to proceed with doing the conduit work or
did the Council want nothing to proceed on the project at this time. John Simola pointed out
that they are only proposing to put in the crossings for fiber. Wayne Mayer directed that the
conduit be put in across the driveways. John Simola said the wire should go 3'-4' behind the
curb. Fiber optic generally goes in the property easement area not in the boulevard area. The
crossings would be installed within the right of way area.
#5/ Feasibility Reportfor pathway along Fallon Avenue: Tom Perrault stated on Farmstead
Drive there is a pathway that ends right in the park and he asked if that pathway is going to be
extended through the park. Bruce Westby said that was not part of the proposal. Jeff O'Neill
concurred that there was no plan to extend the pathway through the park. Tom Perrault felt
that extending the pathway through the park might be just as close as the proposed route.
Bruce Westby said the concern was that children in the area would not take Farmstead but
would take the shorter course and that is why the engineering design was to take it down
Fallon Avenue. Brian Stumpf asked if this would affect the road reconstruction on Fallon
Avenue. Bruce Westby said it would stay in the park and not affect the reconstruction
project. Bruce Westby said in the future it is proposed to have pathway on the east side of
Fallon Avenue also.
Rick Wolfsteller asked about funding and indicated if money needs to be levied for this
improvement, the City should be budgeting for it. Brian Stumpf asked about ISTEA or other
available grants. Bruce Westby noted the Save Route to Schools funds are available but he
was not sure when the application period is for those funds.
Wayne Mayer asked if the pathway is on the City's pathway system or is it just an attempt by
the City to react to the action of the school. Bruce Westby said the 1997 Comprehensive
Pathway Plan shows a pathway on both side of Fallon Avenue.
Kristina Nelson stated that putting a pathway along Farmstead would double the walking time
for the children. She added that the older children will use Fallon A venue anyway because it
is shorter. Brian Stumpf noted the feasibility report is being done in house and asked when
the Council could expect to receive the feasibility report. Bruce Westby responded that he
anticipates having it on the August 13, 2007 agenda. Wayne Mayer asked ifthe pathway was
to be built would this segment be on the grid system and be covered by the City snow and ice
removal policy.
CLINT HERBST MOVED TO AUTHORIZE PREPARATION OF A FEASIBILITY
REPORT FOR CONSTRUCTING AN OFF-ROAD PATHWAY ALONG THE WEST SIDE
OF F ALLON AVENUE FROM FARMSTEAD DRIVE TO SCHOOL BOULEVARD.
SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
At this point Mayor Herbst moved item #12 forward on the agenda.
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12. Consideration of approval to hold a special election for a telephone exchanl!:e as part of
the Fiber Optic Network.
Jeff O'Neill provided an update on the item. The Council is being asked to approve a special
election on the acquisition of a telephone exchange for the fiber optic system. Jeff O'Neill
outlined reasons for holding the referendum. If the referendum is approved it is less likely
that there will be a legal challenge to the City's involvement in telephone services. It may
also improve the financing picture for the project. If there is 65% approval, the voters would
have approved having a switch located in Monticello, which is the option the Fiber Optic
Committee feels would be best. It would allow for more control over the operation as well a
giving the voters an opportunity to weigh in on the issue. The tentative date for the
referendum is September 18,2007. Because the City is going this route, there is a need to
educate the public about the issues involved. Clint Herbst noted that the City doesn't have to
take this route but it was felt that it would be a good way to get public input on the proposal.
BRIAN STUMPF MOVED TO APPROVE HOLDING A SPECIAL ELECTION FOR A
REFERENDUM TO ALLOW THE CITY TO CONSTRUCT, PURCHASE OR ACQUIRE
A TELEPHONE EXCHANGE. TOM PERRAULT SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
The Council then moved item #10 up on the agenda.
10. Consideration of acceptinl!: Feasibilitv Report for 6th Street Pedestrian Facilitv
Improvements.
Bruce Westby reviewed the history of this project. The Council accepted the initial feasibility
report on September II, 2006. However the Council directed staffto conduct an
informational meeting with the residents in the area. This informational meeting was held on
July 17, 2007 with 3 of the 42 affected residents in attendance. Staff was directed to place the
pathway on the north side of 6th Street and to bring the report back after getting input from the
property owners.
The concerns expressed by the property owners were replacement of landscaping, loss of
green space, getting advance notice of the project so that landscape and irrigation systems
could be moved back, and increased foot traffic in the area. If a retaining wall is required,
the residents would like to have some input on the color and design of the wall.
Bruce Westby said the intent was to provide a minimum of 5' and a maximum of 10' of
boulevard. The walkway that is in place is at 5' and there are problems with snow removal
and storage. There is one tree located on the east side of Vine Street and north of 6th Street
that is proposed to be removed. Brian Stumpf talked to residents at 6th and Vine who had
concerns about the retaining wall and how steep it would have to be. According to Bruce
Westby the height ofthe retaining wall would be 2'-3'. Brian Stumpffelt if this project
proceeds, it should be done with the least amount of disruption for the people living in the
area.
Public Works Director, John Simola pointed out that when sidewalk is placed on the grid
system that determines how the sidewalk is assessed. Anything on the grid system is assessed
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25% and the City picks up the remaining 75%. He believes the Council is under the
assumption that anything on the grid system is maintained by the City but that is not the case.
The grid system determines how it is assessed not who maintains it. John Simola suggested
that at another meeting the Council may want to look at the entire system and see what part of
the sidewalk grid system they want the City to maintain.
Bruce Westby stated with this project the City would like to get as much boulevard area as
possible for snow removal and storage. Of the 42 property owners notified approximately
half are proposed to be assessed. Bruce Westby clarified that alternate #2 in addition to
placing this segment on the grid system would require the City to maintain the sidewalk.
The resident at 707 6th Street West stated her concerns about the loss oflandscaping and loss
of the use of a portion of her yard. The project will interfere with some plans for their
property. She noted that even if the landscaping is replaced it will not be at the height and
size of the present landscaping therefore resulting in a loss of privacy. She was also
concerned about the cost of the project. Because they did not ask to have the project put in
she did not believe they should pay for it. Brian Stumpf noted that 75% of the cost would be
picked up by the City and the 25% of the cost assessed. The assessment amount for the
individual properties would be known at the assessment hearing which is conducted when the
project is completed. The property owner felt the assessment should be split among all who
use it. Brian Stumpf noted other residents in the area had been assessed for the existing
sidewalk and he didn't want to see this assessment split out among those who had previously
been assessed.
The Council directed Bruce Westby to look at how the assessments could be allocated. Wayne
Mayer suggested Bruce Westby investigate ways of possibly saving some of the bushes and
landscaping. Bruce Westby will look at options and bring them back to the Council.
Ben Miller 707 6th Street asked about running the sidewalk north along Minnesota Street.
Clint Herbst felt when 7th Street is put through it will take a lot of the traffic off of 6th Street.
Brian Stumpf said the reason they came down 6th Street is because the sidewalk stops at mid-
block. This project would finish off the section and tie in with Elm Street and County Road
39.
A resident on Vine Street had concerns about safety aspects and questioned what liability she
would have from kids getting hurt playing on or falling off the retaining wall. She was also
concerned about the increase in foot traffic in the area. Brian Stumpf responded that the
sometimes when there is more traffic, people are more aware about what is happening in the
area.
Rick Wolfsteller asked where the 75% of$158,000 that would be the City's portion was
coming from. Would it be assessments, park funds, or some other fund?
BRIAN STUMPF MOVED TO ACCEPT THE FEASIBILITY REPORT FOR CITY
PROJECT NO. 2006-28C, ORDER THE PUBLIC HEARING FOR AUGUST 13, 2007 AND
ADD THE SIDEWALK IMPROVEMENTS TO THE CITY'S GRID SYSTEM AND
DIRECT STAFF TO CONDUCT A WORKSHOP ON WHAT PATHWAYS THE CITY
ARE CURRENTLY CLEANING SNOW OFF OF AND WHAT OTHER P A THW A YS
Council Minutes: 7/23/07
SHOULD BE CONSIDERED FOR MAINTENANCE. WAYNE MAYER SECONDED
THE MOTION. MOTION CARRIED WITH TOM PERRAULT AND SUSIE
WOJCHOUSKl VOTING IN OPPOSITION.
Tom Perrault felt it was premature to proceed at this time and felt it would be better to wait
until the Ruff property developed. Susie Woj chouski felt because the financial and budget
constraints now might not be the best time to proceed with the project.
7. Public Rearm!!: on delinauent utility assessments and certification of amounts to County.
Mayor Herbst opened the public hearing on the delinquent utility assessments. No one was
present who spoke for or against the proposed assessment. Mayor Herbst then closed the
public hearing.
BRIAN STUMPF MOVED TO ADOPT THE ASSESSMENT ROLL FOR THE
DELINQUENT UTILITY CHARGES AS PRESENTED. SUSIE WOJCHOUSKI
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
The Council then moved item #9 up on the agenda.
9. Department Read Report - Animal Control.
Patty Salzwedel, Animal Control Officer, was present at the meeting to provide a report to the
Council on animal control activities. The Council received a written report identifying the
numbers and types of animals picked up for each contract community and the amount of
revenue generated in boarding fees and disposal fees. Patty Salzwedel then answered
questions from the Council.
Clint Herbst stated that at a Mayor's meeting there was concern expressed about having some
kind of centralized animal control. Patty Salzwedel indicated at the Monticello facility the
animal is held 7 days at which time ifit is not claimed it is put up for adoption through
Crossroads Animal Shelter or similar facilities. She noted she deals mostly with picking up
cats and dogs with an occasional wild animal. However most of the wildlife animal problems
she refers the property owners to a firm who specifically deals with wildlife.
The Council discussed after hours procedures for bringing in stray dogs and cats. Patty
Salzwedel indicated that the Wright County Sheriffs Department has a key for the facility.
While the Sheriffs Department will not transport animals to the facility they can make
arrangements to meet with the person bringing in the stray and open the facility for them. The
Council felt that the Sheriff's Department personnel was not fully aware of the procedure and
suggested that the information be provided to them again and perhaps even a copy of the
procedures placed in their office at City Hall.
Susie Wojchouski asked about the fees. Patty Salzwedel indicated that the boarding fee is
$13/day. If the owner reclaims the dog, the owner pays the boarding fees and disposal fee. If
the dog is not claimed these fees are charged to the contract community. Susie Wojchouski
asked if the owners of stray animals are notified when their pet is brought in. Patty Salzwedel
stated that if there is a means to identify the owner of the pet, she does contact them.
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8. Consideration of adoption of ordinances relatinl!: to rental hODsinl!:.
At a previous workshop, the Council reviewed the proposed ordinances and fee schedules
relating to regulation of rental housing. A number of issues that came up at that workshop
were addressed and the matter was now back to Council for their approval.
DJ. Hennessey reviewed the items from the workshop. He clarified how the rental ordinance
would apply to foreclosed property that is temporarily in the hands ofthe lending institutions
noting that if the property was a rental property at the time the bank takes possession of it and
if the tenant pays the rent to the bank, then the bank would be required to get a license.
Another issue brought up at the workshop was the three strike rule. The time frame was
extended to 3 violations within a 12 month period. The three strike rule does not include any
violation of the IPMC (International Property Maintenance Code). It only applies to
conditions on the licensed premises. Any action to suspend or revoke a license for non-
compliance would have to be approved by the Council. Tom Perrault had further questions
on the three strike rule asking if it applied to everything or was it based on number of police
calls or citations issued. DJ. Hennessey said stated that at the point where a citation is issued
that is the point it is considered a violation and is counted as a strike.
DJ. Hennessey emphasized that it is up to the landlord to work with the City to get the illegal
activities stopped. Those landlords that do not work with the City will, through means of the
ordinance, be forced to comply.
The issue of multiple inspections by various entities was also brought up at the workshop.
City staff in discussing inspection requirements with HUD and MHF A learned that the
MHFA does the inspections for HUD as well. Staff was told that these agencies would accept
a city inspection in lieu of a HUD or MHF A inspection. The frequency of inspections was
discussed further. The City could have the common area for apartments inspected one year
and the alternate year all apartment units could be inspected. It was felt that the City might
want to go on an odd-even inspection cycle. Housing units having an even number street
address would be inspected one year and those with an odd numbered address inspected the
next year and the common area would be done every year.
Brian Stumpf felt that some of the provisions in the ordinance may have to be modified but he
felt it was a good starting point. He felt the City might be biting off more than it could chew
as far as staff time.
Wayne Mayer felt that Section 4-4-2 ofIPMC was not explicit and should detail that the
provisions apply to all rental housing. Wayne Mayer also questioned section 303.2 dealing
with enclosures around spas, pools etc. exceeding 24 inches in depth. He stated that based on
24 inches many of the smaller pools sold at the stores would require an enclosure. DJ.
Hennessey stated that Section 303.2 was replaced and the language about the pools and
enclosures was from the City's zoning ordinance. Wayne Mayer also questioned 304.14
which requires any door, window or outside opening required for ventilation of habitable
rooms, food preparation areas or areas relating to food processing, packaging or consumption
shall have an approved screen. He asked if this provision was meant to apply to only
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restaurants or to all properties. Wayne Mayer felt the language was vague and that the vague
language made the provisions open to interpretation. He would prefer to see things spelled
out in black and white.
Tom Scott said if the Council decides how they want it applied they can make the change in
the language to reflect that. Wayne Mayer asked ifthere was any way the ordinance could be
implemented on a trial basis before it is adopted as an ordinance. Wayne Mayer said he wants
to make sure the ordinance is enforceable. Tom Scott indicated that the City could not do this
on a trial basis. He said the City puts the ordinance in place and if after time the City finds
the ordinance does not work the ordinance can be amended or repealed in party or in its
entirety.
Wayne Mayer asked that section 304.14 be clarified before the agenda item is voted on with
the clarification being that this provision applies to commercial areas only.
There was further discussion on section 303.2 with Clint Herbst feeling that the pool depth
should be changed to 48 inches before requiring an enclosure. Tom Scott said since this
provision is part of the City's zoning ordinance, the zoning ordinance would have to be
amended. An amendment to the zoning ordinance requires a public hearing. Tom Scott
suggested that instead of including the text of 3-2Fl 0 in section 303.2 they could just allude to
the section of the zoning code and then at some point amend the zoning ordinance to reflect
the Council's desires.
Tom Perrault expressed concern about the misdemeanor provision and Wayne Mayer also
expressed some discomfort with the City being property police. Gary Anderson, Building
Official responded that it is their intent to use common sense and it is not the big arm of the
City coming down on the landlords. The City will be working with the landlords to bring the
property into compliance. The misdemeanor provision will only affect the few bad apples
that may be in the system. Brian Stumpf said to achieve compliance, education is a more
effective tool than coming down as the enforcer.
SUSIE WOJCHOUSKl MOVED TO APPROVE THE ADOPTION OF CITY ORDINANCE
TITLE 4, CHAPTER 4" ADOPTION OF THE INTERNATIONAL PROPERTY
MAINTENANCE CODE" WITH THE CHANGE TO SECTION 303.2 THAT
REFERENCES SECTION 3-2FlO OF THE ZONING ORDINANCE BUT NOT
INCLUDING THE TEXT OF THE PROVISION AND THAT SECTION 304.14 IS
CLARIFIED TO STATE THAT THE SCREENING REQUIREMENTS APPLY TO
COMMERCIAL AREAS ONLY AND APPROVE ADOPTION OF ORDINANCE TITLE 3,
CHAPTER 16 "RENTAL HOUSING LICENSING PROVISIONS' WITH AN
AMENDMENT TO THE 2007 FEE SCHEDULE ESTABLISHING FEES FOR THE
LICENSING AND INSPECTINOF RENTAL PROPERTIES PURSUANT TO CITY CODE
TITLE 3 CHAPTER 16 WITH THE MOTION BASED ON THE FINDNG THAT
ADOPTION OF THE ORDINANCES WILL PROVIDE STANDARDS FOR CONDITIONS
ESSENTIAL TO ENSURE THAT STRUCTURES ARE SAFE, SANITARY AND FIT FOR
OCCUPATION AND USE. WAYNE MAYER SECONDED THE MOTION. MOTION
CARRIED WITH TOM PERRAULT VOTING IN OPPOSITION.
Council Minutes: 7/23/07
11. Consideration of placin!!: 6 informational sil!:lls relatin!!: to noise ordinance.
Add to the consent agenda as #5J.
13. REMOVED FROM AGENDA
14. Review of bids for replacement of Parks Department 1995 Toro 325 Mower and
consideration of purchase.
Park Superintendent, Seth Nelson, provided information about the 1995 Toro 325 mower.
The mower is 12 years old and has 3300 hours on it. The mower is a two wheel drive and
they would be looking at a model with four wheel drive. The four wheel drive is more
practical as far as snow removal.
Seth Nelson stated that if the City decides to keep this piece of equipment there is some work
that needs to be done to it such as new spindles, belts, hydraulic seals, hoses, windows and
cab repair. It was his recommendation that the Toro 325 be traded in and to purchase a new
Toro mower. The Toro brand has worked well for the City. Having the same brand mower
also allows some flexibility as far as interchangeable parts, etc.
Clint Herbst pointed out that in the union negotiations there was mention made of the
possibility that more work may be contracted out. He also felt that if the City purchases the
equipment it should be something that can be used year round. Wayne Mayer asked ifthe
Council could condition approval of the replacement contingent upon resolution of the union
negotiations.
WAYNE MAYER MOVED TO PURCHASE THE TORO 328-X 4X4 FROM MTI
DISTRIBUTING AND TRADE IN THE 1995 TORO 325-D 2X4 FOR A TOTAL PRICE
INCLUDING TAX AND TRADE OF $29,236.38 CONTINGENT UPON COMPLETION
OF NEGOTIATIONS WlTH THE UNION. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
Added items:
Comprehensive Plan: Tom Perrault asked the status of this since there was supposed to have been a
joint meeting with the Planning Commission over a month ago. Jeff O'Neill reported that a rough
draft had been made available for review by staff and modifications are being made to the draft.
West 1h Street: Tom Perrault noted that East 7th Street is striped but West 7th Street is not and
wondered what the reason was for that. Bruce Westby said that staff is looking at this now and will
be coming up with a striping layout.
Proceeding with electric power transmission line: A letter has been received from Xcel Energy
indicating that they are proposing to construct a transmission line north between Monticello and
Fargo, North Dakota with the possibility that the line could be terminated just east of St. Cloud.
Stop sign at Fallon Avenue and School Boulevard: Clint Herbst noted that there is demand for a
11
12
Council Minutes: 7/23/07
four way stop sign at this intersection and asked what hann there would be in installing it. Bruce
Westby stated the City did receive a petition from residents in the area so there is a great deal oflocal
support for the installation of the sign. Staff is in the process of determining whether the intersection
meets the warrants for a four way stop. Bruce Westby stated the hann of placing the stop sign is that
it impacts the functional classification of the road. He has not looked at how this would impact the
City's Transportation Plan. If you erect the sign it should be a permanent four way stop. Clint
Herbst suggested staff look at this and come back with a recommendation at the next meeting. Bruce
Westby said they will bring a recommendation back at the August 13, 2007 Council meeting and he
felt ifthe Council acts on this it should move forward quickly so that it is in place before school
starts. Clint Herbst asked about the four way stop at Culver's and Muller Theater. Staff indicated
this will be considered at the next meeting
Rick Wolfsteller: Clint Herbst pointed out that this would be Rick Wolfsteller's last Council
meeting. Clint Herbst commended him on his 32 years of service to the City and stated it was hard to
express how much the City and its staff appreciated his service and his expertise in financial matters.
15. Consideration of approvinl!: payment of bills for Julv 2007
BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS. SUSIE WOJCHOUSKI
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Tom Perrault questioned the engineering costs on a statement for services provided in May.
Three individuals submitted during that time frame submitted hourly totals of 165.5, 155 and
164.5. Tom Perrault questioned why those hours were so high. Phil Elkin from WSB
indicated that at that time Shibani Bisson was on leave and that the individuals mentioned
picked up her work. In addition during this period they were working on design phase for
plans on three city projects which is labor intensive. He did not believe these would normally
be the hours worked.
16. Adiourn.
The meeting was adjourned at 9:45 p.m.
Recording Secretary
Council Agenda: 8/13/07
SA. Consideration of approvinl!: new hires and departures for MCC. and DMV.
(10)
A. REFERENCE AND BACKGROUND:
The Council is asked to ratify the hiring and departures of employees that have
occurred recently at the MCC and DMV. It is recommended that the Council
officially ratify the hiring/departure of all new employees including part-time and
seasonal workers.
B. ALTERNATIVE ACTIONS:
1. Ratify the hiring/departures ofthe employees as identified on the attached
list.
C. SUPPORTING DATA:
List of new employees.
NEW EMPLOYEES
Name
Title
Department
Hire Date
Class
Weigand, Shannon
Gammel, Nicole
Lead Guest Services
MCC
MCC
7131107 PT
7/31/07 PT
Slide Attendant
J
TERMINATING EMPLOYEES
Name I Class
Reason I Department Last Day
Gallagher, Daniel voluntary rvicC 7/28107 PT
Blake, Lori Involuntary MCC 7/30107 PT
Wade, Terri voluntary MCC 7/31107 PT
Barnes, Kim voluntary DMV 7/23107 FT
employee councillist.xls: 8/312007
Council Agenda: 8/13/07
5B.
I
Consideration of approvinl!: a temporary c~aritable l!:amblinl!: license for St. Henry's
Catholic Church. (JO)
A.
REFERENCE AND BACKGROUND:
St. Henry's Catholic Church has applied for a permit for a temporary charitable gambling
license to conduct charitable gambling at their site located at 100 East 7th Street on
September 15-16, 2007. In order for the State Gambling Control Board to issue this
temporary gambling license, a resolution by the City either approving or denying the
application needs to be submitted with their application.
In the past the City has not opposed these exempt gambling licenses for charitable events.
B. ALTERNATIVE ACTIONS:
1. Adopt a resolution authorizing the State Gambling Control Board to issue the
charitable gambling license to St. Henry's Catholic Church to conduct charitable
gambling activities at their fall festival on September 15-17, 2007.
2. Do not approve the charitable gambling license request.
C. STAFF RECOMMENDATION:
Staff is not aware of any reason why the Council would not allow the State to issue this
gambling license.
D. SUPPORTING DATA:
Resolution approving charitable gambling license.
I
I
CITY OF M~NTICELLO
RESOLUTION NO. 2007-61
RESOLUTION AUTHORIZING THE ISSUANCE
OF A TEMPORARY GAMBLING LICENSE
WHEREAS, the Church ofSt. Henry's has submitted an application to the City Council of Monticello
for a temporary charitable gambling license to conduct gambling activities at 1001 East 7th Street; and
WHEREAS, the Council is not opposed to the gambling license being issued by the State Gambling
Control Board.
NOW THEREFORE, BE IT RESOL VBD BY THE CITY COUNCIL that the application by the
Church ofSt. Henry for a temporary charitable gambling license to conduct gambling activities at 1001
East 7th Street is hereby approved and the State Gambling Control Board is authorized to process the
application.. .
Adopted by the City Council this 13th day of Au~st, 2007.
Clint Herbst, Mayor
ATTEST:
Jeff O'Neill, City Administrator
Council Agenda: 8/13/07
5C. Consideration of approvin2 temporary 3/2 beer license for St. Henry's Catholic
Church Fall Festival. (JO)
A. REFERENCE AND BACKGROUND:
St. Henry's Catholic Church is request a temporary 3/2 beer license for their fall festival on
September 15-16, 2007.
B. AL TERNA TIVE ACTIONS:
I. Approve a temporary 3/2 beer license for St. Henry's Catholic Church for September
15-16,2007.
2. Do not approve the temporary 3/2 beer license.
C. STAFF RECOMMENDATION:
It is recommended the Council approve the temporary 3/2 beer license for St. Henry's
Catholic Church for September 15-16, 2007.
D. SUPPORTING DATA:
None.
Council Agenda: 8/13/07
5D. Consideration of approvinl! a temporarv cr'taritable l!amblinl! license for Wril!ht
Countv Ducks Unlimited. JO) .
A. REFERENCE AND BACKGROUND:
Wright County Ducks Unlimited has applied for a permit for a temporary charitable
gambling license to conduct a raffle at Jala Peno's located at 530 Cedar Street on
September 10, 2007. In order for the State Gambling Control Board to issue this
temporary gambling license, a resolution by the City either approving or denying the
application needs to be submitted with their application.
In the past the City has not opposed these exempt gambling licenses for charitable events.
B. AL TERNA TIVE ACTIONS:
I. Adopt a resolution authorizing the State Gambling Control Board to issue the
charitable gambling license to Wright County Ducks Unlimited to conduct
charitable gambling activities at Jala Peno's at 530 Cedar Street on September 10,
2007.
2. Do not approve the charitable gambling license request.
C. STAFF RECOMMENDATION:
Staff is not aware of any reason why the Council would not allow the State to issue this
gambling license.
D. SUPPORTING DATA:
Resolution approving charitable gambling license.
Clint Herbst, Mayor
CITY OF MONTICELLO
RESOLUTION NO. 2007-62
RESOLUTION AUTHORIZING THE ISSUANCE
OF A TEMPORARY GAMBLING LICENSE
WHEREAS, Wright County Ducks Unlimited has submitted an application to the City Council of
Monticello for a temporary charitable gambling license to conduct gambling activities at 530 Cedar
Street; and
WHEREAS, the Council is not opposed to the gambling license being issued by the State Gambling
Control Board.
NOW THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL that the application by
Wright County Ducks Unlimited for a temporary charitable gambling license to conduct gambling
activities at 530 Cedar Street is hereby approved and the State Gambling Control Board is authorized
to process the application..
Adopted by the City Council this 13th day of August, 2007.
ATTEST:
Jeff O'Neill, City Administrator
Council Agenda: 8/13/07
5E. Consideration of appointment of election iudlZes for special election of September 18.
2007. (JO)
A. REFEENCE AND BACKGROUND:
With the special election scheduled for September 18, 2007, the City needs to appoint
election judges who will serve at the special election and assist with the absentee voting.
Attached is a list of individuals who have completed election training and would be
qualified to serve at this election.
Gladys Bitzer
Ron Broekemeier
David Carlson
Rosemary Dahl
Agnes DeMarais
Richard Doucette
Kaye Gauthier
J an Irvine
Florence Mayer
Judy Moody
Randy Smith
Rita Soltau
Opal Stokes
Jeanette Smith
Lorraine Wolff
Joan Bondhus
Janet Bromberg
Edith Custer
Kristi DeMarais
Jamie Fisher
Lynnea Gillham
Harvey Kendall
Arlene McIntire
Merrijo Nesland
Richard Quick
Darlene Solberg
Patricia Sonju-Thielman
Sandy Suchy
Diane Wefel
Gregory Ashfeld
B. ALTERNATIVE ACTIONS:
1. Appoint the election judges noted above to serve at the special election scheduled for
September 18, 2007.
C. STAFF RECOMMENDATION:
Since this is a requirement of election laws, staff recommends appointment of judges to
serve at the special election.
D. SUPPORTING DATA:
None.
Council Agenda: 8/13/07
SF.
Consideration of a
Sherrie Le. (JO)
contract fo Pa E
and Com arable Worth stud to
A. REFERENCE AND BACKGROUND:
At a previous meeting of the City Council, the Council tabled decisions relating to moving
forward on developing resources necessary to move the human resource program forward.
At question was whether to hire Sherrie Le as a part time employee or to hire her as a
consultant. Staff was asked to meet with the Personnel Committee and come back with a
recommendation on further action.
As a result of continued review and a meeting between the Personnel Committee and Sherrie
Le, it is now being recommended that the City award a contract for services with Le as
attached. The services include rewriting of all city job description and analyzing/reforming
the City pay equity program as necessary. Unfortunately, I do not have the time at the
moment to review again the need for these services. I will be happy to provide a more detail
description of the need for services at the City Council meeting.
Please note that the Personnel Committee decision came as a result of an interview session
with Sherrie Le which was very positive and reinforced our view that she is the right person
for the job.
B. AL TERNA TIVE ACTIONS:
I. Approve award of contract including Compensation and Personnel Policy Work in the
amount of $18,500 to $19,925 as noted.
2. Do not approve award of contract.
3. Table action on contract pending further research as directed by Council.
C. STAFF RECOMMENDATION:
This City Administrator and Personnel Committee recommend alternative I.
D. SUPPORTING DATA:
Copy of proposed contract for services.
Sherrie Le Human Resource and Labor Relations' Services, LLC
Quality Service to Meet the Needs of Minnesota Communities
Sherrie Le
974 Aspen Lane
Lino Lakes, MN 55014
sherriele@yahoo.com
August 6, 2007
Jeff O'Neill
City of Monticello
505 Walnut Avenue, Suite 1
Monticello, MN 55362
Dear Jeff:
Thank you for considering my firm for the human resource work you need completed. 1 have
recently converted my consulting business into a Limited Liability Corporation. I appreciate
having the opportunity to submit this proposal and look forward to the opportunity to assist the
City of Monticello. I have always enjoyed working with you and your staff.
If you have any questions on the proposal, or changes needed, please feel free to contact me at
651-770-7216.
Sincerely,
Sherrie Le
President and Chief Executive Officer
Sherrie Le HR & LR Services, LLC
(651) 770-7216 (0)
2
CONSULTANTBAttKGROUND
I am a human resource and labor relations consultant with extensive public sector experience.
Because I work exclusively with Minnesota jurisdictions, I know public sector jobs and
understand the unique environment and challenges faced by cities in Minnesota. I have
conducted numerous classification and compensation studies over the past 20 years including one
for Monticello, a long time ago. I have considerable experience in all facets of the public sector
human resource and labor relations field.
Professional Qualifications
I recently formalized my sole practitioner consulting practice into an LLC called Sherrie Le
Human Resource & Labor Relations' Services, LLC. I have assisted cities on a part-time
basis since 1995 and began consulting on a full-time basis in September 2006. Previously, I
served as a Human Resource Director for twelve years and a Classification and Compensation
Manager and HR Generalist for approximately four years each. I also worked extensively with
cities throughout Minnesota in my previous capacity as Personnel Advisor for the League of
Minnesota Cities and as joint owner of Minnesota Human Resource Consultants. I hold a
Bachelor of Science degree from the University of Minnesota.
SCOPE AND APPROACH
It is my understanding that the City of Monticello is interested in redoing the classification and
compensation plan. It is my goal to leave you with an updated plan that:
. Meets the objective of pay equity compliance;
. Establishes and maintains internal equity;
. Is easily understood and accepted by most employees;
. Resolves any classification and job evaluation issues;
. Allows the City to be competitive in the market; and most importantly,
. Is flexible and easy to administer.
As with most jurisdictions, I suspect a variety of circumstances have raised concerns regarding
the current system, such as:
. The overall market competitiveness of the compensation program;
. Recruitment or retention issues and upcoming retirements;
. The length of time since your system was reviewed;
. Organizational changes; and
. Significant changes in duties and responsibilities.
3
To obtain information on the jobs, I would review the current job descriptions and interview
employees and supervisors.
In preparing a market analysis for your City, I would use the League of Minnesota Cities Salary
survey to obtain the salary information from other cities. This will save you time and money.
I would pull survey data from similarly situated cities with comparable operations. I would
include those cities that are comparable in size and that have jobs matching the City's benchmark
positions.
As you know, all cities must comply with the Minnesota Local Government Pay Equity Act. I
propose to re-evaluate the jobs using the Modified Princeton Job Evaluation System - the same
system that was used in the past. I would develop proposed salary ranges using a combination of
market data and job evaluation data. This would ensure the salary ranges provide both internal
and external equity. I would test the ranges using the State's pay equity software before
submitting a proposed pay plan for the Council's consideration.
SPECIFIC OBJECTIVES OF THE PROJECT
Based on the information provided by your City, I offer to do the following:
I. Employee Interviews - Review current job descriptions and prepare for and conduct
employee interviews for each job class ( approximatley 45 classes currently) to collect
updated job information for job descriptions and job evaluation.
Where there are 2-4 incumbents in a given classification, the employees in those classes
should decide who can best describe all aspects of the job. When there are 5-9
incumbents, the employees should select two representatives to be interviewed together.
When there are 10 or more incumbents, the employees should select three representatives
to be interviewed together. When there are classification issues, I may need to interview
each employee to make a classification recommendation for their position. (Estimated at
62 hours, including 12 hours of travel time)
2. Job Descriptions, Classification Analysis and Job Evaluation - Prepare andlor edit
job descriptions for review by employees and management. Determine whether there are
any classification issues and recommend alternatives to resolve any inequities. Evaluate
the classifications using the Modified Princeton Job Evaluation System. Final editing of
job descriptions after review by employees and management. (Estimated at 85 hours)
3. Compensation Plan and Pay Equity - Collect and analyze market information from
comparable Minnesota cities and develop salary ranges using both the market inforation
and the updated job evaluation points. Develop a pay administration system and prepare
recommendations on implementation issues. This includes Pay Equity analysis.
(Estimated at 20 hours)
4. Final Report and City Council Presentation - Prepare a written report of the project
results with job descriptions, job evaluation points, classification detenninations, salary
ranges, the salary administration system and pay equity report(s). Present the report to the
City Council and employees. (Estimated at 9 hours including I Y, hours of travel time.)
5. Personnel Policies - An optional project is to review and update the Personnel Policies.
This involves review and analysis for best practices, clarity, flexibility, reasonableness
and compliance with a variety of state and federal laws, rules and regulations. This
would not include HIP AA Policies. The length of time involved depends a great deal of
what shape your policies are in now so it is difficult to project how much time would be
needed. I understand I would be working with the Personnel Review Committee and the
City's Personnel Committee. (Roughly estimated at 15-30 hours)
Assistance to be provided by the City
.:. A project ofthis nature cannot be successfully implemented solely by an outside party. This
proposal assumes that the City Administrator will provide all necessary information on:
1. Jobs and current pay plans/union contracts/relevant policies and ordinances to include:
. Current job descriptions and existing titles, individual names of employees to
interview and number of employees in each gender for each classification;
. Individual pay rates for classes with no salary range, and minimum and maximum
pay for job classes where salary ranges currently exist;
. Other information needed to ensure adequate review of the pay plan and pay
equity compliance; and
. Any information that would impact implementation.
2. The City's pay philosophy relative to the market, salary range length, and preference for a
performance/merit component.
3. Any information relevant to the Personnel Policies, including preferences of the City
Council.
.:. I would also ask that the City Administrator communicate with the employees to explain the
project, facilitate collection of information, the expeditious review of draft job descriptions
and scheduling of employee interviews. I would be happy to come out and provide an
informational meeting for employees to explain what the process involves and answer any
questions, prior to conducting the interviews. (Hours billed at hourly rate, not included in the
estimate.)
4
5
FEES AND EXPENSES
Sherrie Le Human Resource & Labor Relations' Services, LLC agrees to provide the requested
services for an hourly rate of$95 per hour, plus expenses. This project is estimated to take
approximately 176 hours of staff time for the classification and compensation work, including
travel time. I estimate it will take 7 days to interview and collect the information. The project
could begin as early as mid-September and would take approximately 3-4 months. The
anticipated completion date is mid to late January.
Total staff time is therefore estimated as approximately $16,720 +/- for the compensation work
(excluding the Personnel Policy Review, Analysis and Editing). Add an additional 15-30 hours
with the Personnel Policies included. All estimates assume +/- 10% as it is impossible to
precisely estimate a project of this size and scope.
Expenses will include mileage up to IRS-approved rate. Estimated expenses are calculated on
the basis of 100 miles roundtrip at $.44 per mile (8 trips estimated for classification and
compensation work). Total expenses are therefore estimated at approximately $355.
The total estimated cost for the proposal including four of the five objectives (excluding
Personnel Policy work) is $17,075 +/- 10%.
The total estimated cost for the proposal with all five objectives (including Personnel Policy
work) is $18,500 - $19,925 +/- 10%.
The proposal can be modified at your request. Additional items that come up may be added by
agreement of both parties; additional costs may apply. The City will be billed monthly for work
performed and expenses incurred during the previous month. A retainer of $5,000 is to be paid
prior to the beginning of the project and will be used to pay down the first $5,000 in charges.
Hours worked and actual expenses will be included with the bill. Only actual expenses and
actual hours will be billed, of course.
If you have any questions or desire changes to this proposal, please feel free to contact me at
(651) 770-7216 or e-mail meat:sherriele@yahoo.com. I would be more than happy to discuss
any aspect of the project with you. If you decide to accept my proposal, please print two copies
of this page, sign both and return them to me for my signature.
The terms contained herein for services described in this proposal are accepted and the above
constitutes a contract between Sherrie Le Human Resource & Labor Relation's Services, LLC
and the City of Monticello.
Please check one of the following options:
Compensation Work only
Compensation and Personnel Policy Work
Sherrie L. Le
City of Monticello
By
By
Sherrie Le
President
Mayor
And
City Administrator
6
Council Agenda: 8/13/07
51. Consideration to review for approval site plan chan!!:es to the Monticello-Bi!!: Lake
Hospital Planned Unit Development and Preliminary Plat.
A. REFERENCE AND BACKGROUND
On May 29,2007, the City Council approved the preliminary and final plat and the Development
Stage Planned Unit Development of the Monticello-Big Lake Hospital District Campus. The
request included the expansion of the hospital district to include a 60,000 square foot medical office
building.
To accommodate the expansion, the hospital district requested the vacation of Dayton Street. In
considering the vacation, the City requested and approved a public trail connection between
Broadway and River Streets. Due to the possibility that the public trail would also need to meet
Americans with Disabilities Act (ADA) standards, the Council approved the plat and PUD
conditioned on the trail meeting ADA standards to the extent required by State and Federal
regulations.
In the time since that approval, City staff has confirmed that an ADA-accessible ramp is required
for the public pathway connection. As such, the Hospital District has modified their plans to
accommodate the ramp in the most efficient manner in terms of the current and future site. The trail
has been shifted from the central portion of the site, where it ran through the parking lot, to the
western boundary of the plat. The trail connection does include an ADA ramp.
Staff has completed a preliminary review of the revised location design and finds the relocation to
be acceptable.
City planning firm Northwest Associated Consultants has reviewed the revised landscaping plan
associated with the trail and found that the proposed plan satisfies the buffer yard requirement and
provides for the minimum number of overstory trees.
It should be noted that the approved plan showed four Common Hackberry trees planted in
landscaped islands within the parking lot. These have now been replaced with juniper shrubs and
spirea. The minimum planting requirement has been met, these trees have simply been transferred
to the perimeter ofthe site. The hospital district has indicated that due to safety concerns regarding
parking lot lighting, they would prefer these trees be approved in their perimeter locations.
In terms of design, the relocation of the trail may provide for some improvement in terms of public
use and safety. The trail no longer runs through what is expected to be a busy parking area, and
now provides an increased buffer area between the hospital property and that of the adjoining
neighbor. The drawback to the relocation is that the public's pathway connection is no longer
central to the block.
The City Engineer has been communicating with the hospital's engineering and construction teams
regarding minor design changes and construction requirements for the trail area and project as a
whole. In his preliminary review of the revised documents, the City Engineer has indicated that the
revisions are generally acceptable.
The hospital district has made one other significant modification to the plans approved in May. The
hospital has removed the proposed maintenance garage at the northwest comer of the site. Due to
Council Agenda: 8/13/07
the grade of the area, the costs associated with the c nstruction of the garage made it cost
prohibitive to proceed with that improvement. The ecision to remove the garage was made prior to
any discussion of relocation of the trail to this area.
The Council may wish to confirm with the hospital where the storage of materials which were
proposed for this garage will now be kept.
In summary, Council is asked to consider the request for approval of the revised PUD and
preliminary and final plat. The revisions reflect plat-affected items resulting from these changes.
Specifically, these include the removal of Outlot A. Outlot A previously contained the trailway
through the parking area. The outlot was also put in place to break up the block length to conform
to the subdivision ordinance. However, the block length variance can be accommodated by the
PUD and the trail connection will now be conveyed to the City by separate easement agreement.
The approved and revised documents affected by these changes have been included for Council's
review.
B. ALTERNATIVE ACTIONS
1. Motion to recommend approval ofthe revised Preliminary and Final Plat and the revised
Development Stage Planned Unit Development of the Monticello-Big Lake Hospital,
including all previously approved conditions of May 29th, 2007, based on a finding that the
revisions are consistent with the intent of the original approvals.
2. Motion to deny approval of the revised Preliminary and Final Plat and the revised
Development Stage Planned Unit Development ofthe Monticello-Big Lake Hospital,
including all previously approved conditions of May 29th, 2007, based on a finding that the
revisions are not consistent with the intent of the original approvals.
3. Motion of other.
C. STAFF RECOMMENDATION
Overall, staff believes that the changes are consistent with the original PUD, that the plat revisions
are necessary to support the PUD, and that the applicant continues to meet engineering and
landscaping design requirements.
D. SUPPORTING DATA
Exhibit A:
Exhibit B:
Exhibit C:
Exhibit D:
Exhibit E:
Exhibit F:
Exhibit G:
Exhibit H:
Approved Site Plan - 05/15/07
Approved Landscaping Plan - 05/15/07
Approved Preliminary Plat - 05/15/07
Approved Final Plat - 05/15/07
5/29/07 City Council Conditions of Approval
Revised Demolition Plan - 08/07/07
Revised Site Plan - 08/07/07
Revised Overall Grading, Erosion Prevention and Sediment Control Plan -
08/07/07
Exhibit I:
Exhibit J:
Exhibit K:
Exhibit L:
Exhibit M:
Council Agenda: 8/13/07
Revised Grading, Drainage and Erosion Control Plan - West - 08/07/07
Revised Overall Landscape Plan - 08/07/07
Revised Enlarged Landscape Plan - 08/07/07
Revised Preliminary Plat -
Revised Final Plat -
/
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Council Minutes: 5/29/07
Rick Wolfsteller stated in determining the cost of the right of way he wanted to clarify that the
hospital did agree to pay for Hart Boulevard. The Council established a cost of$.61/sq. ft.
which the hospital would have paid for the land five years ago had the City had been able to
vacate all of Hart Boulevard at that time. Brian Stumpf asked about the agreement and ifit
contained a provision as far as access to the WWTP. The sludge hauling vehicle utilizes the
hospital entrance because it can't make the radius on Hart Boulevard. John Simola explained
the sludge vehicle is tri-axle and all axles must be on ground so they have difficulty turning
when the vehicle is loaded. Brian Stumpf said he was aware of the $.61/sq ft. cost that was
established but he felt that the hospital had taken care of maintenance on Hart Boulevard for
these years which should be considered.
BRIAN STUMPF MOVED THAT BEING THERE IS A DIRECT BENEFIT TO THE CITY
OF MONTICELLO THAT THE COUNCIL TRANSFER THE RIGHT-OF-WAY TO THE
HOSPITAL DISTRICT AT NO COST AS LONG AS THE PATHWAY/STAIRS IS
INSTALLED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED
WITH WAYNE MAYER VOTING IN OPPOSITION.
""" 8. Consideration of approval of a request for Development Sta2e Planned Unit
Development (PUD) and Preliminary and Final plat for the Monticello-Bi2 Lake
Hospital District to allow for expansion of a medical office buildin2. Applicant:
Monticello-Bi2 Lake Hospital District.
Steve Grittman provided background information on the PUD and the preliminary and final
plat to allow for expansion of a medical office building. Steve Grittrnan reviewed the
proposed site plan. The project consists of a new 60,000 sq. ft. clinic building on two levels
located just west of the hospital. The ambulance garage would be moved off site to another
location. The hospital had sought vacation of a portion of River Street but staff felt instead
vacating the street a license agreement should be entered into for use of the right of way. The
Monticello Big Lake hospital had made changes that resolved a number of the issues listed on
Exhibit Z. Steve Grittrnan reviewed the location of the walkway on the site and noted staff
had requested it to be moved as far east as possible. Staff had asked for a handicapped ramp
but the hospital district does not want to put that in. Staff recommended approval of the POO,
preliminary and final plat. Jeff O'Neill added that the stairway is an essential part of the
City's pathway system. Clint Herbst asked about the grade. Bruce Westby said for a
pathway to be handicapped accessible it has to be at 5% continuous grade. To make this
handicap accessible would be a significant cost. Bruce Westby noted that a number of
residents have problems getting around town on the pathway system. The grade is too steep
for any ADA pathway requirements. Steve Grittman noted the design of the plat split the
hospital into one block and the parking lot into another lot. Outlot A as shown on the plat
would be the site for the pathway. Staff recommended eliminating the outlot and putting an
easement over the area. The hospital said the county surveyor would not allow the
elimination ofthe outlot because of the need to have separation between blocks. Sidewalk
access between CSAH 75 and River Street would be contained in the public easement and the
City should check and make sure ADA accessibility is not required. Ifhandicap accessibility
is necessary then it may require some plan modification. Steve Grittman noted that the City
does have pathway along River Street that is down below the nursing home area.
7
Council Minutes: 5/29/07
BRIAN STUMPF MOVED TO APPROVE THE DEVELOPMENT STAGE PLANNED
UNIT DEVELOPMENT AND PRELIMINARY AND FINAL PLAT BASED ON A
FINDING THAT THE PROPOSED USES ARE CONSISTENT WITH THE INTENT OF
THE EXISTING PUD AND THE PZM DISTRICT SUBJECT TO THE CONDITIONS
OUTLINED IN EXHIBIT Z WITH THE ELIMINATION OF #6 ON EXHIBIT Z
PROVIDING THERE IS NO ADA ACCESSIBILITY REQUIREMENT. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Clint Herbst suggested that signage can be placed to note that the pathway is not ADA
accessible. Wayne Mayer asked about the sign. Clint Herbst said the sign would direct
people to the pathway on the east side. It was noted that City does not have easement
covering all of the pathway. Pathway access would have to be granted from Mississippi
Shores and that would need to be worked out.
9. Review of 2006 Audit Report - Larson Allen.
Doug Host from Larson Allen provided a review ofthe recently completed 2006 audit report.
He noted there are certain requirements of the audit that the auditor must communicate to the
Council. In addition to these communications he would also be reviewing the financial
condition of the City. The auditor also tested internal controls and compliance testing of state
statutes, such as support documentation for disbursements, signing of all documents that go
through the finance process, any collection of receivables and non-collection of receivables.
A significant audit adjustment is also required to be communicated. If a portion of the audit
will be used but not the entire audit report there are certain procedures that need to be
followed. Any significant difficulty encountered in performance of the audit must also be
communicated. Doug Host stated the management letter was sent out in the Council packet.
He talked about material weakness noting one audit adjustment would be considered a
material weakness and added that very few entities have no audit adjustments. Audit
adjustments may result due to an error in coding of expenditures and revenues or allocation of
funds. The auditor noted the City was still preparing adjusting entries during field work.
Wayne Mayer asked what was meant by that. Doug Host responded adjusting entries should
be put into the system rather than being client identified adjustments. The City should
prepare every report, amortization reports, statement schedules, etc. If they do not it also has
to be communicated to the CounciL Doug Host felt there was some inefficiencies in not
having the auditing firm assist in pulling together some ofthese reports. He talked about
control efficiencies and segregation of duties. In the MCC there was one individual who does
overlapping duties when ideally the various duties should be done by separate individuals.
While it is difficult for smaller communities to have complete segregation of duties, the City
should just be aware of these situations. Information technology and controls were addressed
with Doug Host specifically stating the disaster recovery plan needs to be updated; password
security needs to be changed periodically and computer screens should automatically go to
screen saver when not being used.
In testing for compliance with state statutes there was one reimbursement of a small amount
that may not meet the public purpose requirement. Doug Host reviewed the items from last
years management letter and noted the items have been resolved this year. Doug Host felt the
City had a good management letter.
8
City Council Agenda- OS/29/2007
Exh~bit Z
Conditions of Approval
Monticello- Big Lake Hospital District
1. In lieu of vacating River Street, the City shall require that the applicant sign a license
agreement holding the City hannless against any liabilities associated with the proposed drive
aisle constructed within the City's right-of-way.
2. Drainage and utility easements shall be placed over portions of vacated Hart Boulevard right-
of-way areas and other areas of the new plat, as specified by the City Engineer and Public
Works Director.
3. An alternate paving material shall be used through the parking lot to delineate the pedestrian
crossing. (Satisfied per revised plans.)
4. The applicant shall construct a handicap accessible pedestrian ramp with landings in addition
to the proposed stairway in the green space between the parking lot and East River Street.
5. A drainage and utility easement and a trail easement shall be required over the pedestrian
crossmg.
6. Outlot A shall be removed from the plat and the land within Outlot A shall be platted as part of
Lot 1, Block 1.
7. The applicant shall provide additional shrubs on the west side of the clinic building to screen
the parallel parking stalls from the adjacent residential use. (Satisfied per revised plans.)
8. The total number of plant units on the site shall not be decreased with the construction of the
requested pedestrian ramp.
9. Additional lighting shall be required adjacent to the proposed pedestrian crossing. Said
lighting shall not spill over onto adjacent residential properties or the River Street right-of-
way. (Satisfied per revised plans.)
10. Any wall pack lighting shall be full cutoff lighting.
11. Any signage proposed for the site in the future shall require a separate application and an
amendment to the PUD.
12. The applicant shall comply with all recommendations of engineering staff, as outlined in the
memo from Bruce Westby dated April 20, 2007 and the memo from WSB dated April 23,
2007.
13. A hold harmless agreement shall be required for all utilities on the west side against the
proposed building.
14. No building permit will be issued for the site until the final plat and development agreement
are executed.
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Council Agenda - 08/13/2007
5J.
Consideration of a rovin cost for ma erials for
OaksIBriar Oakes Development. (1.S.)
ond in Meadow
A. REFERENCE AND BACKGROUND:
Some time ago the Council requested that we replace the pathway along the long pond in the
Briar Oakes Development. The pathway was actually constructed in 1995 with the Meadow
Oaks 4th Addition but is on the east side of the pond. It is in extremely poor condition. It was
probably not constructed to City standards. In addition the south portion of the path that runs
between Briar Oakes and Meadow Oaks is in need of some work and the area there needs to be
re-graded. City staff is proposing that the Public Works Department remove and replace this
pathway using our own equipment and personnel. The cost of doing this is estimated at $9,000
for materials.
B. AL TERNA TIVE ACTIONS:
1. The first alternative is to authorize the City Staff Public Works Department to remove
and replace the pathways mentioned above for anticipated cost of $9,000. The funds are
available in the Pathway Maintenance Fund.
2. The second alternative is not to replace the pathways using City personnel but to go out
for proposals and bids to have it replaced by contractors.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director, Park Superintendent and Street
Superintendent that we replace the pathways using our own forces and using approximately
$9,000 ofthe Pathway Maintenance Fund.
D. SUPPORTING DATA:
Map of the area; Aerial photo; Pictures of the pathway; Estimated materials list.
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MEADOW OAK/BRIAR OAKES
PATHWAY REPLACEMENT
ESTIMATED MATERIALS LIST
AUGUST 2007
MATERIALS NEEDED
OUANTITY
UNIT
TOTAL COST
BLACKTOP
CLASS 5
TOTALS
160
TONS
$7,173.84
$1,884.62
316
TONS
$9,058.46
F:IADMINlWordPrnc\AGENDA\2007\SUPPORTING DATA _ MEAQO\IV OAK PATHWAY _ MATERIALS L1ST,doc
Council Agenda: 8/13/07
5K. Consideration of authorizint: the fmal ohase for reolacement of exterior doors for the
Monticello Community Center. (KB)
A. REFERENCE AND BACKGROUND:
In 2006, we began replacing the wood exterior doors to the community center. The doors had not held
up well to the environment and had mold or wood rot on them and needed to be replaced. In 2006 we
replaced four and half pairs of the 9 and half pairs of doors. This year we plan to replace the final five
pairs of doors. We requested $33,000 in the 2007 budget to complete this project, however, we
received a quote from our vendor, Structural Glass Products, Inc., for $16,295.00.
In 2006 we did full quotes from a number of vendors and Structural Glass Products, Inc gave us the
best price and the product that we wanted. We felt that we received very good service from this
vendor and after a year we are very pleased with the first set of doors that we purchased. Some of
the savings is due to the fact that we were able to reuse the original hardware. They are a high quality
bronze hardware and it would be expensive to replace. Structural Glass also did provide us with the
lowest price per pair of doors along with the savings on the hardware. We anticipate the door
replacement will happen late this summer or very early falL This will complete this project.
B. ALTERNATIVE ACTIONS:
1. To authorize the purchase of the five pairs of doors from Structural Glass Products for a cost of
$16,295.
2. To not authorize the purchase of the five pairs of doors.
C. STAFF RECOMMENDATIONS:
The Community Center Advisory Board and the City Administrator recommend alternative number
one.
D. SUPPORTING DATA:
Price quote from Structural Glass Products, Inc.
Au, 06 2007 2:38PM
STRUCTURAL GLASS PRODUCTS 763684J951
p. I
Structural Glass Products Inc.
2012 COUDIy Road 34 IlufiiiI;' MX 55313 763-682-5430 Fax 76.1-684-1951
-
~RO~OS^!-
DATt: 8I(,/IyT
TO: MONTICELLO CO.mruNITY eE:'ITER
A TTN: BRIAN WELDON
!35 WALNUT STRUT
MONTICELLO, M.'1 !!J62
(763) 29S.U54 PIlONE
(703) ~m.7105IAX
PROJECf: ENTRA.~CE REPLACEMENT
BASE BID: 'Sl6295.00(SIXTIilRN ],HOl,1S~~l'~O HUNDR1l'.n'NL"'l'ET')(rrvw.l
L"""Cl.VDESSALESTAX,., .. "'"
1. 5- SUI or 1l0\,llLJ; DOORS AS POLl.OWS
2. FUll'llISB ANn IN!lTALL NEW DOOIl LEAPS ON1.Y TO IUtl'LACE WOOD DOORS.
3. UMO"!. WOOD DOORS AND SAI.VAGEIRK..uSEALL HARDWAU.
4. INSTALL NEW DOOR LIAFS 'M1H t" O.A. CLEAR INSULA TEll GLASS
5. INSTA.LL ALL SALVAGED HARl>WAU ON N1:W DOOR LEA'S.
6.. DOOR LUllS TO BE v.s. .\LVMII'lUM "'1>>& STILE CI.'iTOM WtfH SURl'ACl MOU/\'T CONTINCOUS HI:'ICltS. 10'
1I0TTO:If IIAILS AI'll.' DARK BIlONZE IN COLOR.
7. INCl,VIlU R.1:MOV AL AND DISPOSAl. or OLD DOORS AND GLASS.
I. All lInDIu4 O1lo:dllloouafthis I"OPO"I be.'"Il' putof)'GlJt........"g It)'OUsipNlilil _d.
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4. fflCCtoldiDI annelld;n p1:1Qlt'Jilitb mdIor bofttl;)l1 Job wtd1 mot.lb.. Z (lI'lcplDinp en :&pperllVel the:e will II, .an Id~itioa&llilbcr chatlc.,
S. No tGde;h.gp, dunina.wtC mt~a1, buUtt.mLiWl~ 6rc'flttd J!w. mlr:ots.lIqlilhta. sliders,. OPfrtbl: Of ;1Id ~r140wt
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, We Ir~ DOt :apanillbl. tor \eti'l~ini opminp; Dor Slus. JllIUal or othet mu.c:11II btcken ilr damq<<1 lmlll! :aused d:rsIty"by \U,.
B We sbal1 t4 prov14. ~f1J)' encklllUm, JWr be roqulrtd: to ina:all Mlk;lllt \U1dtrtmfa...orlb!t conditlQl'lJ III lSc:iiUd in l'n&l1\;f'ac1m....... ~.structiot3 (J' IJ
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ACCItPnDBY
DATE
TRI)\' LAAlE (tl..II@b..lr-o.l)
Council Agenda - 08/13/2007
5L. Consideration of installation of street Iil!htinl! for Chelsea Road East. City of
Monticello Proiect #2006-31C. (J.S.)
A. REFERENCE AND BACKGROUND:
At the July 23, 2007 Council Meeting City staff discussed the proposed Chelsea Road East
Lighting Project with the City Council. At the end of the discussions, the City Council tabled
action on the award but authorized staff to install the PVC conduits across Chelsea Road East
and Fallon Avenue, as well as the numerous driveways on the project. The Council had concerns
about the funding of the lighting and the possible need someday in the future for pedestrian
lighting. City staff discussed the lighting project at a recent site review meeting and came to the
conclusion that we should recommend to the Council that the project move forward based upon
the following parameters:
I. The lights have been part of the project since the beginning. They were included in
the Feasibility Study and discussed at the public hearing for the project at which time
the estimated cost was $178,000.
2. It is understood that the lights were included in an agreement with Sean Weinan in a
deal exchanging land for the new interchange project for some future assessments of
Chelsea Road.
3. The low proposal from Wright Hennepin Response at $141,816 is more than 20% less
than the cost given in the Feasibility Study. These lower prices are reflected
throughout the remaining portion of the Chelsea Project as well and may not continue
in the future.
4. Pedestrian lighting if selected for the pathway in the future would be at a closer
spacing and lower levels than the street lighting and could be a separate project or
with an increase in wire size on the street lighting project could be tied in to the street
lighting power.
5. Funding for the project is expected to be through a bond issue in 2008. This bond
issue will be paid back by franchise fees beginning in July of 2008. The City would
be paid back for funds spent on this lighting project. In addition, it is felt that a small
portion of the major lighting systems need to be assessed to the property owners to
allow the use of Chapter 429 bonds if necessary and to allow the franchise fees to go
further and complete more lighting projects. Although staff is recommending a
minimum of 25%, the actual amounts and policies would be determined at the
assessment hearing for the Chelsea Road Project. Assuming approximately 10,000
feet of assessment at 25% would be $3.75 per foot. All new developments are
required to have street lighting and the developer bears 100% of the cost and passes it
through to the future property owners.
Council Meeting - 08/13/2007
B. AL TERNA TIVE ACTIONS:
1. It is a staff recommendation that the City Council move forward with the lighting project
and award a contract for the lights to Wright Hennepin Response in the amount of
$141,816.
2. The second alternative would be not to award a contract for the lighting of this Chelsea
Road East Project.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director, City Administrator, City Engineer and
members of the Site Review Committee that the City Conncil move forward with this project as
outlined in alternative # 1.
D. SUPPORTING DATA:
Copy of the agenda packet from July 23,2007.
Council Agenda - 07/23/2007
5H. Review of proposals for street Ii2"htin2 for Chelsea Road East City of Monticello
Proiect #2006-31C. and consideration of award of contract for installation. (1.S.)
A. REFERENCE AND BACKGROUl'l'D:
The Chelsea Road East project considered for street lighting begins at 203 Chelsea Road which
is in the area of the animal shelter and continues easterly to the intersection of Chelsea Road and
CSAH 18. Seventeen lights are being placed on this section of road at a spacing of
approximately 350' in most instances. In addition, one light is being placed on that section of
Fallon Avenue being improved at a point 350' south of the intersection of FaIlon and Chelsea
Road, for a total of 18 lights. The light andpoles chosen for this project are the rectilinear 250-
watt fixture with 4' mast arms mounted on a 30' aluminum pole. These are the same poles and
fixtures dark bronze in color utilized on the 7th Street and Highland Way project and very similar
to those used on Broadway in the immediate downtown area with the exception that the poles in
the downtown area are painted stainless steel poles. A detail of the fixture and pole is enclosed
for your review along with a map of the proposed light locations.
City staff requested proposals for this project from Xcel Energy and Wright Hennepin Electric.
The proposals were requested on July 3rd and due Thursday, July 19th at 10 a.m.
Two proposals were received, one from each of the above referenced utility companies. The
following is a tabulation of those proposals. A copy of the proposals are included for your
review.
COMPANY
NAME
WRIGHT HENNEPIN RESPONSE
P.O. Box 330
Rockford, MN 55373-0330
763-477-3000
Xcel Energy
825 Rice Street
St. Paul, MN 55117
952-829-4510
CONTACT
PERSON
Phil Glawe
PROPOSAL
AMOUN'T
$141,816.00
Damon Erickson
$158,687.00
As can be seen by the above proposal summary, the lowest cost proposal was received from
Wright Hennepin Response for $ $141,816.00 with an estimated completion date of22 days after
back filling and boulevard grading is complete which ties in well to the construction schedule.
B. ALTERNATIVE ACTIONS:
1. The first alternative after review of the proposals would be to award the contract to
Wright Hennepin Response in the amount of $[4[,816.00 for the Chelsea Road East
Lighting Project #2006-31 C.
2. The second alternative would be not to award a contract for lighting this section of
roadway.
Council kleeting - 07/23/2007
C. STAFF RECOMlVIENDATION:
It is the recommendation of the Public Works Director that the City Council award a contract to
Wright Hennepin Response for the lighting project on Chelsea Road East as outlined in
alternative #1. The estimated total cost of the street lighting included in the overall project
feasibility report was $178,000. The funding sources for the lighting project are depending upon
the ratio of franchise fee to assessments. The Council will be asked to determine this in the near
future and set a formal policy at an upcoming meeting.
D. SUPPORTING DATA:
Copy of street light fixture and pole detail; Copy of Sheets I thru 4 of the General Layout for the
street lighting work; Copies of the two proposals received.
SUPPORTING DATA
ATTACHMENT
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-
RectiLinear
Straight to the Light
f:'le R2c::Hi.:ear :1aS a suaig"it f,Jf','/ar,j approach to
~ro'/iding oGt!mum :jg~,t le'/els a.1d a c~ea, crisp lOok.
to your community.
I\5P :'~7' ':lar'2"~J ;::'>';.'::1,.:
,i :;:;,:2 ~ ,'1'I1':(,1SXG.0r.1. 1.3CO~95C.6235
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II Xcel Ener9Y"~
OUTDOOR LIGHT/NG
SUPPORTING DATA
825 Rice Street
51. Paul. MN 55117
City of Monticello
909 Golf Course Rd
Monticello, MN 55362
Attn: John Simola
Dear John
Xcel Energy is pleased to have an opportunity to install a "Designer Plus" streetlight
system of(18) rectilinear style street lights on Chelsea Rd in Monticello, MN and to
provide I-backup pole, light and fixture for knockdown replacement.
Attached is a copy of the construction contract for yom review. Please print, sign and
date two copies and return to Xcel Energy Outdoor Lighting.
Xcel Energy will complete the authorization of the contracts at which time one copy will
be returned back to you and the materials will be ordered.
Thank you for using Xcel Energy for your outdoor lighting needs, If you have questions,
please feel free to call me at 952-829-4510.
Signed contracts must be received prior to scheduling of construction.
Sincerely,
Damon Erickson
Xcel Energy
Outdoor Lighting and Joint Trench Design
Construction Contract
Company Owned Equipment
Customer: Cil;y of Monticello
Billing Address: 909 Golf Course Rd
City: Monticello S ta te: IvLN Zip Code: 22362
Project charges of: One hundred fifty-eight thousand sL'{-hundred eightv-seven Dollars: $158 687.00
In accordance with the following terms of payment: Payment by check upon completion.
For Association or City of: Monticello
Streetlights/Facilities Location: Chelsea Rd & Fallon Ave
Service consisting of:
Install 18-30' base mounted AL poles with 18-250\'\' rectilinear fixtures. Plow in approx. 7800' of #6 CU
wire in conduit to provide feed. Provide I-backup base, pole, and light for knockdown replacement.
Prices valid for 30 davs
Customer and Xcel Energy Outdoor Lghting agree to the attached terms and conditions.
Dated this _dayof_20_ Dated this _ day of _ 20 _
Customer: Xcel Energy Outdoor Lighting
Signature: Signature:
Name: Title:
Title:
Signature:
Name:
Title:
XCEL ENERGY USE ONLY I Date: I Div:
Xcel Ener"" Outdoor Li.htin. Consultant
Xed Enerl?V Project Number:
Customer Cha-;;es Paid:
Xed Energy Proprietary & Confidenaal 7/19/2007
C:\Document~ and Semngs\ jOhn.3imob\T ,ocal Sertings\ Tempor:l.rY Internet Files JJLKE\ (helse:1 Rd Contr:J.cr.doc Page 1 of2
In this agreement, Northern States Power Company, a 1YIinnesota corporation d/b/a Xcel Energy is called ''Xeel
Energy" and the Customer is called "I" or "my". Customer and Xeel Energy agree to the follo'\\.wg terms and
conditions:
1. Request for Outdoor Lighting Services. I request that Xcel Energy install outdoor lighting at the location
designated above and/ or the approximate location as shown on the attached exhibit. I grant Xeel Energy any right,
privilege and easement to install, operate and maintain its underground facilities on the property_
2. Installation Requirements. I agree that, prior to Xed Energy starting work: (1) the route of Xcd Energy's service
installation shall be accessible to Xcd Energy's equipment; (2) I will remove all obstructions from the route at no
cost or expense to Xcd Energy; (3) I will clearly mark all septic tanks, drain-fields, sprinkler systems, water wells,
owner-installed electric or pipeline facilities, or other customer-owned facilities in the installation route; and (4) the
ground elevation along the route shall not be above or more than four inches below the final grade. Xcel Energy
will contact the appropriate agency to locate 3m party utility facilities (phone, cable, etc.) on my property. I agree
Xcel Energy is not responsible for damage to customer-owned underground facilities not marked at the time of
outdoor lighting service installation.
3. Installation Cost Contribution. I agree to pay an installation cost contribution provided in Project Charges on
page one. I understand that I am responsible for any additional installation costs incurred by Xcel Energy because
of (1) soil conditions that impair the installation of underground facilities, such as rock formations, etc., and (2)
sidewalks, curbing, black top, paving, sod or other landscaping and obstructions along the cable route, such as
extensive existing undergrOlmd facilities, etc.
4. Winter Construction Charges. r understand Wrnter Construction Charges may apply if underground facilities are
installed between October 1 and April 15. \.Vhen construction scheduling does not permit installation of
underground facilities to be completed prior to October 1 or after Apcil15 and Xcd Energy determines winter
conditions exist, I agree to pay Winter Construction Charges if I request Xcel Energy to complete the construction
during aforementioned time.
Xcd Energy will agree to complete installation at my request if winter condition exists '\l1ith a frost line of less than 6
inches. If winter conditions e.xist with a frost line 6 inches or above, construction will be scheduled for after ..-\pril
15.
5. Restoration. Xcd Energy will restore the boulevard and will backfill the service trench on my property Vlith
existing soil so the trench is level and clean. I am responsible for the final compacting, loam, seeding, sod or
watering of service trench at my expense unless otherwise noted on page one of this contract. I will also be
responsible for restoration in areas where I have exposed my underground facilities listed above.
6. Relocating Facilities. I agree to pay the cost of relocating any portion of nndergronnd facilities made to
accommodate me or required due to altering of grade, additions to structures, installation of patios, decks, gardens,
sidewalks, curbing, paving, blacktop, sod, landscaping or any other condition which makes maintenance of the Xcel
Energy's facilities impractical.
7. Ownership of Facilities. The entire ornamental streetlight system including underground cables, conduit, posts,
lamps, ballast, starters, photocells, and glassware installed by Xed Energy, shall be the property of Xcel Energy. I
have no ownership interests or rights in these facilities. Any payments I or my contractor make shall nOt give
entitlement to any ownership interest or rights therein_
8. Maintenance. I request and authorize Xcel Energy to maintain the entire streetlight system under the terms and
conditions as described in my current Operations & NIaintenance signed contract 'Wi.th Xce1 Energy and this shall be
effective upon completion date of the streetlight installation.
Xcel Energy Proprietary & Confidential
C\.Documems and Setcing:;\jobn.simola\Local Setcing~\Temporary Internet Files.OLKE\Chelsea Rd Contract. doc
7/19/2007
Page2of2
Mill Response
SUPPORTING DATA
(763) 477-3000
A Oillision of Wright-hennepin Cooperative Eleclric Association
PO 80x 330 . Rockford' MN 55373-0330
C i-Pf-ef-M-eR-H-tO.eH-e
Attention: ML ,John Simola
909 Golf Course Road
Monticello, NIN :5:5362
1-800-943-2667
(763) 477-3054
.July 18, 2007
Re: Proposals for Street light Installation, Chelsea Road East - City of Monticello
Dear Ml. Simola,
ViE Response is pleased to have an opportunity to submit this proposal for the installation
of a "treet light system along Chelsea Road East in the City of Monticello.
Ins call 18 new lights and supply 1 complete unit
. 19- 250 Watt EPS Rectilinear fixture
. 19- 30' Aluminum poles with 4 foot mast arms
. Pole and fixture color is dark Bronze
. 20-screw in anchor bases (one for feed point cabinets)
. 2 - feed point cabinets
. 3 - Ground level hand holes
. 9,990 feet of 1-1/2" conduit installed by plow (9215') and bore (545')
and Hog (140') methods
. Copper wire- #4, #6 and #8 gauge wire
. Termination of lights and feed points
. All labor and miscellaneous material to install above
. Traffic Control for project
. Soft or hard surface restoration
Total Installation Price: $141,816.00
. Underground wQt"k will be completed with in one week of when allowed on site. (weatl",r pemlitting)
. TOlal scope of this work will be completed with in 15 days of start date (weather permil1ingl
Maintenance Fees: For a 15 year maintenance program with knock down replacements-
$10.00/pole/month.
We certainly appreciate the opportunity to submit this proposal to you and look forward
to continue working for the City of Monticello., If you have any questions, concerns or
comments please feel free to contact me at your convenience.
~-/I
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Council Agenda: 8/13/07
7. Public Bearll!! for the Vacation Portion of Fallon Avenue Ri!!ht-of-Wav Located
Just South of Chelsea Road (City of Monticello Proiect No. 2006-031C) (WSB)
A. REFERENCE AND BACKGROUND:
The Remmele Addition plat which was prepared to accommodate construction of the
Remmele facility located north of Chelsea Road and now housing WSI Industries
involved the vacation of Fallon A venue north of Chelsea Road and a purchase of right-of-
way south of Chelsea Road to accommodate a realignment of Fallon A venue. While
Fallon Avenue was not previously realigned, the right-of-way was put in place to
accommodate that work which is now occurring in 2007. This realignment will create a
90-degree intersection with Chelsea Road and will be aligned for future connection to the
Fallon Avenue overpass once that project is initiated. Realignment of Fallon Avenue will
create a 9,105 square foot parcel of excess right-of-way located on the west side of the
new Fallon Avenue alignment.
The Chelsea Road project also includes a turn lane from eastbound Chelsea Road to
southbound Fallon Avenue which involved the acquisition of right-of-way from the
former Clow building which now houses Washburn Computer Group. The City Council
previously agreed to trade the excess right-of-way along Fallon Avenue for the property
along Chelsea Road owned by Washburn Computer Group. This vacation process is
necessary to release the right-of-way in advance of the anticipated transfer. The City will
be maintaining a drainage and utility easement over the entire excess right-of-way due to
the location of gas main and water main in that location. Washburn Computer Group will
be allowed to construct parking lot over the drainage and utility easement, however.
At the time this was suggested, it was assumed that the entire right-of-way could be
transferred to the Washburn Computer Group; however, the City Attorney has suggested
that there may be a claim from the previous underlying fee owner of that property for the
portion of old Fallon Avenue right-of-way east of the old center line. This area is 2,283
SF of the total. In an attempt to address that possible ownership concern, the City
Attorney will be ordering title work on that property and will evaluate if there is an issue
that needs to be addressed.
Therefore, the City Council will open the public hearing, hold the public hearing, close
the public hearing, and table the decision until a future meeting when this issue can be
further addressed. Staff will also be developing an agreement with Washburn Computer
Group to address the expansion of their parking lot and aesthetic improvements to the
existing building. This agreement can be brought to a future Council meeting for
discussion.
B. ALTERNATIVE ACTIONS:
1. After the closing of the public hearing, Council should table the vacation to a
future meeting in order to address any possible ownership issues.
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Council Agenda: 8/13/07
C. STAFF RECOMMENDATION:
It is staff's recommendation that this area should ultimately be vacated with maintaining
a drainage and utility easement over the entire area. If there are ownership issues, staff
will address those prior to brining the item ~ack to the Council. The item should be
tabled to a future meeting. I
D. SUPPORTING DATA:
Right-of-Way Exhibit
C: ',[)ocWJU!ms and Sellings'da\<n_grtJSjl1lgertLocal Smlng.flT.mpornry Internet FilesLOLKB3'.4.GN ITM-FlllloMveROfWa~a{ePubHrg.08JJ07.doc
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CITY OF MONTICELLO
CHELSEA ROAD RECON
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&: Associates. Inc.
a_ 763-541-4800. FiU 763-54t.1700
INFRASTRUCTURE I ENGINEERING 1 PlANNING ~ CONSTRUCTION
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WSB Project No. 01627-63
CITY Project No. 2006-31C
6/24/07
Revised 7/3107
Exhibit A
Council Agenda: 8/13/07
8. Public Hearin2 on 6th Street Pedestrian Facility Improvements. City Proiect
No. 2006-28C. (B.W.)
A. REFERENCE AND BACKGROUND:
On June 12, 2006, the City Council authorized staff to prepare a Feasibility
Report for construction of pedestrian facility improvements along the north side
of 6th Street from Locust Street to Elm Street, and along the west side of Elm
Street from 6th Street to CR 39. At that time Council directed staff to add the
improvements to the City's grid sidewalk system and indicated they would like
the City to provide snow and ice removal services on these improvements.
On September 11, 2006 the City Council approved the original feasibility report
for the project contingent on staff conducting a public information meeting for
the property owners along the project corridor. Council wanted the residents to
understand what the proposed improvements included before ordering a public
hearing and authorizing the preparation of plans and specs.
Staff held an informational meeting with several of the property owners on July
17,2007. Invitations were mailed to forty-two property owners and three of the
owners attended the meeting. Of those three, two property owners were from
the north side of 6th Street and one was from the south. The property owners
who attended the meeting were primarily concerned with the City's proposed
replacement strategy for existing landscaping and trees, the potential use of
retaining walls to overcome grade differences, the loss of green space between
their homes and the street, sufficient advance notification of work to allow for
the relocation of irrigation systems and landscaping, and the increased foot
traffic in the area.
At the Council meeting on July 23rd staff summarized the comments received at
the informational meeting, and some of the property owners were on-hand to
elaborate on their questions and concerns. Following the discussion Council
directed staff to limit impacts to the properties by saving as much of the existing
landscaping and trees as possible by rerouting the proposed sidewalk, which
includes placing it behind the curb where necessary, and to replace any trees
and/or landscaping that can not be saved with a reasonable amount of in-kind
trees and/or landscaping. Council also directed staff to complete a more in-
depth review of the properties where retaining walls may be needed to address
the property owners concerns in more detail at the Public Hearing.
Staff reviewed the three properties immediately west of Vine Street where
retaining walls or graded slopes will be needed to offset elevation differences of
up to 3-feet from back of curb to existing ground. The existing property lines
for these three lots are approximately 19Y>-feet behind the back of curb which
would allow for construction of a 7-foot sidewalk directly behind the curb and
grading a 3:1 (run:rise) slope to tie into the existing yards within our right-of-
way. Existing landscape shrubs range from 10 to 14-feet back of curb.
Council Agenda: 8/13/07
In light of the existing conditions the following options are available:
a. Construct retaining wall 7-feet behind curb with a 7-foot wide sidewalk
between the wall and the curb. IThis will eliminate or reduce impacts to
existing trees and/or landscapi~g.
b. Construct retaining wall I2-feet behind curb with a 5-foot boulevard and
7-foot wide sidewalk between the wall and the curb. This will require
relocation/replacement of all landscaping and trees.
c. Construct 6-foot wide sidewalk directly behind curb and grade a 3:1
slope starting I-foot behind the walk up to existing ground. This will
require relocation/replacement of all landscaping and trees.
Construction of a 3-foot tall retaining wall is estimated to cost approximately
$50 per linear foot, or $3,300 per lot. In contrast, relocating and lor replacing
the existing trees and shrubs are estimated to cost between $400 and $2,500 per
lot, depending on the species and size of replacement trees.
The estimated cost for designing and constructing the proposed improvements is
$158,400. Since Council has directed staffto add the proposed improvements to
the City's grid sidewalk system funding will be generated by assessing the
abutting property owners 25% of the construction costs while the City will pay
the remaining 75%. Based on the estimated project cost above this equates to an
assessment of $26.40 per foot of frontage for adjacent property owners. Council
could request staffto remove some of the items from the project that do not
directly benefit the abutting property owners such as traffic control, hydrant
relocations, sign panels and retaining walls to reduce the assessment rates. This
would reduce project costs to about $134,200, reducing the assessment rate to
$22.37 per foot of frontage.
Council also requested that staff hold a workshop with the City Council to
discuss our snow and ice removal poli~es and practices. This workshop will be
scheduled for later this fall. If Council I still wishes City staff to provide snow
and ice removal services a formal moti(m is required to do so and is addressed in
alternative action #1 below.
B. ALTERNATIVE ACTIONS:
I. Motion to Order City Project No. 2006-28C with options discussed, and
direct staff to remove snow and ice from the sidewalk segments as identified
by Council.
2. Motion to deny ordering City Project No. 2006-28C at this time.
Council Agenda: 8/13/07
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, the Public Works Director
and the City Engineer that the City Council approve alternative action #1.
D. SUPPORTING DATA:
Public Informational Meeting comment letters (2)
Feasibility Report
Sidewalk Cost Sharing Policy
COM)iIENT SHEET
PUBLIC ~"FORL"IATIONAL l\'IEETING
6th STREET PEDESTRIAN FACILITY IMPROVEMENTS
CP 2006-28C
Tuesday, July 17, 2007
7:00 - 8:30 p.rn.
NAME:
ADDRESS:
COMMENTs:
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6tl1 STREET PEDESTRIA1.'i FACILITY IMPROVEMEJ'j'TS
CP 2006-28C
Tuesday, July 17, 2007
7:00 - 8:30 p.m.
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FEASIBILITY lu;PORT
I
6th STREET A1~D ELM STREET
PEDESTRIA../'i FACILITY IMPROVEMENTS
CITY PROJECT NO. 2006-28C
CITY OF MONTICEL~O, lVIINNESOTA
~;i'.w~fiili;(Jj .
. "'" . ~ . '" .
July 23, 2007
Prepared By:
Bruce Westby
City Engineer
Ftasib;[ity Report
6'. Street and Elm Street Pedestrian Facility Improvem.ents
City of Monticello Project /Vo. Z006-13C
July 23, 2007
~I.,(}
Honorable Mayor and City Council
City of Monticello
505 Walnut Street, Suite r
Monticello, MN 55362
Re: Feasibility Report
6th Street and Elm Street Pedestrian Facility Imfrovements
City of Monticello Project No. 2006-28C
Dear Mayor and City Council Members:
Transmitted herewith is a Feasibility Report for pedestrian facility improvements within the
City's right-of-way along 6th Street from Locust Street to Elm Street, and along Elm Street from
6th Street to County Road 39.
I would be happy to discuss this report with you at your convenience. Please feel free to call me
at 763-271-3236 should you have any questions.
Sincerely,
City of Monticello
~~
Bruce Westby, P.E.
City Engineer
cc: Jeff O'Neill, City Administrator
John Simola, Public Works Director
Enclosure
brw
Date: July 23, 2007
Lic, No. 40116
CERTIFICATION
I hereby cerFify that this plan, specification or report was prepared
by me or under my direct supervision and that I am a duly
Licensed Professional Engineer under the laws of the State of
Minnesota.
~e.L \(~
Bruce R. Westby, P,E.
Feasibiliry Report
fl. Streerand Elm Street Pedestrian FacUlty Improvements
City ofollomicello Project /\io. 2006-18C
TABLE OF CONTENTS
TITLE SHEET
LETTER OF TRANSMITTAL
CERTIFICATION SHEET
TABLE OF CONTENTS
1. EXECUTIVE SUlVllVIARY................................................................................................3
2. INTRODUCTION..............................................................................................................4
2.1 Authorization ..............................................................................................................4
2.2 Scope.............. .............. ...... ....... ............ ......... ..................... .......... ..... ........... .......... .... 4
3. GENERAL BACKGROUND............................................................................................ 5
3.1 Project Location.......................................................................................................... 5
3.2 Existing Conditions........................ .............................................................. ............... 5
4. PROPOSED IMPROVElVIENTS ..................................................................................... 6
4.1 Pedestrian Facilities .................................................................................................... 6
4.2 Permits! Approvals............... ..... ............. .................. ................. .......... .................... ..... 6
4.3 Right-of- WaylEasements ............... ............................... .............................................. 6
5. FINANCING....................................................................................................................... 7
5.1 Opinion of Probable Cost............................................................................................ 7
5.2 Funding.... ............................................................... .................................................... 7
6. PROJECT SCHEDULE .................................................................................................... 8
7. FEASIBILITY AND RECOMMENDATION................................................................. 9
AppendL"{ A
Project Layout Figure
AppendL"{ B
Opinion of Probable Cost
Feasibility Report
6'" Street and Elm Street Pedestrian Facility [mprollements
Ciry of:l-(ondcello Projecr:Vo. 1006.18C
1. EXECUTIVE SUMJVL4RY
City Project No. 2006.28C provides for the construction of pedestrian facility improvements
within the City's right-of-way along 6th Street from Locust Street to Elm Street, and along Elm
Street from 6th Street to CR 39, and to include these improvements in the City's grid sidewalk
system. The improvements proposed will allow pedestrians safe, off-road access to the City's
grid sidewalk system.
The City Council authorized preparation of this report on June 12, 2006.
This improvement project includes construction of 6-foot wide concrete sidewalk along the north
side of 6th Street from Locust Street to Elm Street, and along the west side of Elm Street from 6th
Street to County Road 39, as well as pedestrian curb ramps and crosswalk improvements. The
concrete sidewalk is being proposed at 6-foot wide because the Council indicated that they want
the City to remove snow and ice on both the new and existing sidewalk along the project corridor
and a 6-foot sideWalk width is required to accommodate the equipment used by the City.
The engineer's opinion of probable project costs for the proposed improvements, including a
complete breakdown of all estimated costs, including a 10% contingency cost, is included in
Appendix B.
The current City policy calls for any sidewalk improvements on the City's grid sidewalk system
to be financed by assessing the abutting property owners 25% of the project costs, with the City
picking up the remaining 75% of the costs. Funding for sidewalk improvements not on the grid
sidewalk system are fully paid for by the abutting property owner.
The construction of all improvements proposed in this Feasibility Report can be completed by
August of2008.
This project is feasible, necessary, and cost-effective ~om an engineering standpoint, and can be
constructed as proposed herein. I
Feasibility Report
6'" Street and Elm Street Pedestrian Facility [mpl'()venrents
City ofJ'Ionrlcello Project No. ]006-Z3C
PageJ
F ~asibi/ity Report
fl" Street and Elm Street Pedestrian Facility Improvements
City of ,\tlonticello Project No. l006-18C
Page4
2. INTRODUCTION
2.1 Authorization
This feasibility report was authorized by the City Council on June 12, 2006. This improvement
project has been designated as City Project No. 2006-28C.
2.2 Scope
This report addresses pedestrian facility improvements within the Ci~"s right-of-way along 6th
Street from Locust Street to Elm Street, and along Elm Street from 6 Street to CR 39.
The proposed project includes construction of approximately 1441 cubic yards of grading, 1500
linear feet of 6-foot wide concrete sidewalk, 912 linear feet of crosswalk striping, 16 pedestrian
curb ramps and' 12 pedestrian crossing signs, along with other miscellaneous quantities.
The project may also include up to 250 linear feet of modular block retaining wall at a maximum
height of 3-feet. This will depend on the available right-of-way and the strategy adoJ'ted for
replacing existing landscaping and trees on several properties near the west end of 6 Street
where portions ofa few of the existing yards are almost 4-feet higher than the back of curb.
Elevation differences behind the sidewalk must therefore be accounted for using either retaining
walls or graded slopes of 3: I or less.
Opinions of probable cost and project financing of the associated improvements are noted herein.
Feasibility Report
6'''' Screet and Elm Strut Pedestrian Facility {mprovemetrrs
City of'4(}micello Project {'Yo. 2006-13C
Page 5
3. GENER~ BACKGROUND
3.1 Project Location
The proposed project is located within the City's right-of-way along 6th Street from Locust Street
to Elm Street, and along Elm Street from 6th Street to CR 39.
3.2 Existing Conditions
Existing pedestrian facilities include concrete sidewalk segments between Maple Street and Vine
Street, and miscellaneous pedestrian curb ramps and crosswalk signing and striping located
throughout the project corridor. Staff will salvage and reinstall existing facilities with the
proposed improvements wherever possible.
Several utilities will require relocation to complete the project as proposed including private
utility lines and junction boxes and City water hydrants. This is reflected in the costs provided.
4. PROPOSED IMPROVEMENTS
4.1 Pedestrian Facilities
The proposed project includes construction ofapprobmately 1441 cubic yards of grading, 1500
linear feet of 6-foot wide concrete sidewalk, 912 linear feet of crosswalk striping, 16 pedestrian
curb ramps and 12 pedestrian crossing signs, along with other miscellaneous quantities. A
project layout figure showing the general locations of the proposed improvements is included in
Appendix A of this report.
4.2 Permits/Approvals
The only permit that will be required for constructing the improvements as proposed in this
report would be through Wright County for working within their right-of-way on CR 39.
4.3 Right-of-WaylEasements
No right-of-way and/or easements will need to be acquired to complete the improvements as
proposed.
Feasibility Report
6'" Slrea aJld Elm Street Pedestrian Facility Improvements
City oFI-fonnce/lo Project "Va. 2(){)6-1,~C
Page 6
Page 7
5. FINANCING
5.1 Opinion of Probable Cost
A detailed opinion of probable cost for the proposed pedestrian facility improvements is located
in Appendil: B of this report. These opinions of probable cost incorporate 2007 construction
costs and include a 10% construction contingency cost and 22% indirect costs to cover the
indirect costs of associated with administrative, engineering financing and legal items. A rate of
22% was used to cover indirect costs since legal fees will be minimal and engineering costs
should be low based on the lack of complexity of the project. The <;finion of probable cost for
constructing the proposed pedestrian facility improvements along 6 Street and Elm Street is
$158,388.
5.2 Funding
The proposed pedestrian facility improvements would be included on the City's grid sidewalk
system per Council's request therefore the cost to construct the improvements will be financed
by assessing the abutting property owners 25% of the project costs and the City picking up the
remaining 75% of the costs.
Feasibility Rl!pon
6'1J Street and Elm Strut Pl!destrilltr. Facility Improvements
City of.'Ffonticello Project ,'110. Z(}06~Z&C
6. PROJECT SCHEDULE
The proposed project schedule for the improvemen, outlined in this report is as follows:
Council Accepts Feasibility Report and orders Public Hearing ......................July 23,2007
Conduct Public Hearing/Council Authorizes Plans and Specifications .....August 27,2007
Council Approves Plans and Specifications! Authorizes Ad for Bids................. April, 2008
Receive Bids ........................................................................................................ May, 2008
Award Contract............... ... .......... .... .... ...... ... ........ .................. ...... ............ ........... May, 2008
Begin Construction. ....... ...... ..... ......... ........ ...... '" ..... ................... ............... ...... .... June, 2008
Completion of Project. ........... ......... ...... ..... ......... .................. ... ......... ........... .... August, 2008
Assessment Hearing....... ..... ..... ... ....... ........ ........ ...... ........... ...... ........... ........... October, 2007
PageS
F tasibility Report
6tl1 Street and Elm Str/tet Pedestrian FacUlty Improvements
Dry of,J'/Q1!/icello Pmjecr,Vo. 1006-Z3C
7. FEASIBILITY A<"D RECOMMENDA ION
ft is the recommendation of the City Engineer that bty Project No. 2006-28C as outlined in this
Feasibility Study lS feasible, necessary, and cost-effective from an engineering standpoint.
Feasibility Rl!port
6rA Strut and Elm Street Pedestrian Facility [mprovenu!!fs
Cirv or J(onticello Pro;ect /Vo. 21Jfi6.18r
DA__ n
APPENDIX A
Project Layout Figure
F easibiiity Report
6'11 Street and Elm Street Pedestrian Faciliry Improvements
City ofHoltticello p,.oject ,Yo. ](}06-Z3C
71-
77 -
moo" 44r
40 25
i Yt�y�x%r y'}� V- �r��+I� "� F[f(' f i �+ _ �- .R.•� i.
3 h �. .,>.us -it'. �4� f � 'b .i. •e: raµ"�r �.a
� .�"� ' a ate+ � • � '' R' � .. . � . � w �r � c '
�I/ y,
Y
� Fo. i".. .T ''i er . 0.{2 _ i� � �' �.• t'.�E" �` +sk`� +iP� dYL � ,.�
! � v � s w ~ i �• � € �
t' As
01;
Y ` 2y+ `� � k Dxttµ m �. � • % � ..w.
nom• �> a
,„ti eY. - + ter, -• x: f'-
f y � �...�.. �. � q < y .�� �% Qd , -•� ..,sem
.a. a� •�� ate.: , � � � a �� - +a �'.
P
`e
r„
APPENDIX B
Opinion of Probable Cost
Feasibility Report
6'" Street tlml Elm Street Pedestrian Facility Im.orovemenrs
City afMonrice/Jo Project ,Vo. 2006-23C
CP 2006-28C
PRINTED 7/19/2007
ESTIMATED QUANTITIES" 6TH STREET AND ELM STREET PEDESTRIAN FACILITIES (1)
TOTAL UNIT PROJECT
NOTES ITEM NO. ITEM DESCRIPTION UNIT QUANTITY PRICE COST
2021.501 MuBILlLATION LUM P SUM 1 $1.500.00 $1,500.00
2101.502 CLEARING TREE 2 $125.00 $250.00
2101.507 GRUBBING TRE" 2 $125.00 $250.00
2 2104.501 REMOV" CONCRETE CURB AND GUTTER LINFT 225 $5.00 $1.125.00
2104.523 SALVAGE MAlL BOX SUPPORT EACH 7 $25.00 $175.00
E~AT" TREE EACH '4 $275.00 $1,100.00
3 2105.501 COMMuN EXCAVATION CUYD 1441 $7.00 $10.087.00
4 2105.522 SEL CT~RANULAR B RROW_,CV CUYD 1083 $12.00 $12,996.00
5 2112.603 SUBGRADE PREPARATION LINFT 1500 $1.50 $2,250.00
6 2411.618 MODULAR BLOCK RETAlNIN<.; WALL SO"T 500 $20.00 $10.000.00
2504.602 RELul AI E HYDRANT AND VALVE EACH 2 $1.750.00 $3,500.00
2521.501 4" C NCRET WALK SOFT 9000 $3.50 $31,500.00
2531.501 uONCRETE CURB AND GUTT R DESIGN B618 LINFT 225 $15.00 $3,375.00
2531.602 PEDESTRIAN CURB RAMP A H 16 $1,200.00 $19,200.00
2540.602 INSTALL MAIL BOX SUPPORT EACH 7 $50.00 $350.00
7 2550.602 RELOCA TE ~IGN EACH 2 $100.00 $200.00
2563.601 TRAFFIC CONTRuL LUM P SUM 1 $1,000.00 $1,000.00
6 2564.602 &1 SIGN PANELS TYPE C EACH 12 $300.00 $3,600.00
2571.502 DECIOUO~TREE 2.5" CAL B&B REE 15 $350.00 $5.250.00
9 2575.505 SODDING TYPE SALT RESISTANT SQ 0 1667 $4.00 $6,668.00
10 2562.502 12" SOLID LINE WHITE-EPOXY L1NFT 912 $4.00 $3,648.00
TOTAL CONSTRUCTION COST = $118,024.00
10% CONTINGENCY = $11,802.40
SUBTOTAL = $129,826.40
22% INDIRECT COSTS = $28,561.81
TOTAL PROJECT COST = $158.388.21
NOTES:
1 ALL PAY ITEM S NOT IDENTIFIED IN THE PLANS SHALL BE CONSIDERED INCIDENTAL TO CONSTRUCTION.
2 QUANTITY ASSUMES 15' OF CURB REMOVAL REQUIRED@EACH PEDESTRIAN CURB RAMP.
3 QUANTITY ASSUM ES 16" DEPTH x 6.5' WIDTH FOR WALK.
4 QUANTITY ASSUMES SGB REQUIRED UNDER ALL SIDEWALK @6.5'WIDTHx 12" DEPTH.
5 6" SUBGRADE PREPARATION REQUIRED UNDER ALL WALK@ 6" WIDER THAN WALK EACH SIDE.
6 FOR ELEVATION DIFFERENTIAL ON WEST END OF 6TH STREET.
7 FIRE STATION SIGNS NEAR 6TH AND LINN.
8 ASSUMES FOUR SIGNS AT EACH PED CROSSING. INCLUDES ADVANCE WARNING SIGING.
9 INSTALL SOD ALONG ALL DISTURBED AREAS. ESTIMATED@10 FT THROUGHOUT PROJECT.
10 STRIPING FOR TWELVE CROSSWALKS.
RUG 10 '00 B6:4~ CITY OF i'KX'lTICELLO
ta1 r:..kig... <:5
SIDEWALK COSi SHARING POLICY
1. Sidewalk: off the grid is tlie' total rssponllibiHty of tllli~ abutting
property owner. It can be removed iather than he repaired or replaced.
It must be removed in its entirety cross the length of the property in
question. The boulevard must then 8 restored. If requested, the City
will bid sidewalk removal and boulevard restoration, supervise the
project, and bill the propertl'L oWl'fers. Cost is to be 100% for the
abutting property owner for in~ividual sections of sidewalks off the
grid.
If 100' of the property owners~n a particular block petition the City
for removal of existing sidewa k tram the entire block, the City will
pay 25% of the project cost whe performed by the City.
2.
I
Major replacement of sidewalks on the grid (residential or commercial
and more than two panels per property): City pays 75'. (NO lOOt credit
for first two panels.)
New sidewalks on the grid abutting commercial property: City pays 1st.
New eld.ewalks on the grid abutting residential proparty: City pays 75%.
Preventative maintenance by abutting property owner.
,
3.
4.
5.
6.
. ,
Minor repairs or replacement' on !the grid abutting commercial or
residential property (two panels cr!less): City pays 100'. The City
will also pay lOOt or repair all pe~estrian ramps at intersections.
Sidewalk width considered for cost S'ha:t:ing by the City will be limited
to five (5) feet unless the Ct'ty Engineer deems additional width is
necessary.
The City Council will consider adding additional eKisting sidewalks to
the grid if: a) the segment.abuts the grid; b) it is in complete block
sections, C) and 100\ of the pr9party owners in each block petition for
inclusion on the grid. .
1.
8.
9. Deferrals of assessment will be granted for property owners age 65 or
older for whom the cost will be a financial hardShip. Inc11viduals must
apply under s~andard public improvement regulations.
10. snow removal: Existing ordinance remains in force, City does Only C~ty
property And south side of BroadWAY (residential).
NOTE: For items 2, 3, and 4, the percentages are of the actual project costs
bid annually by the City and 1nstal+ed by the City or its contractor. For
those indiViduals who wish to repair or replace their own sidewalks as per
City standards, the City may reimbu;se property owners based upon City bid
prices or actual costs, whichever is lower. Damage rasul ting from deliberate
actions of a property owner or his4her representative 1s eKempt from cost
sharing by the City under this poli~.
I
7/9/90
Council Agenda: 8/14/06
I
9. Consideration of l!l"antin~ increase to the iIj.dividual pension for V olunteer Firefi~hters
Relief Association members. i
A. REFERENCE AND BACKGROUND:
The Firefighters Relief Association membership is requesting the City Council approve an
increase in their retirement benefit from the present $3,275 per year of service to either $3,900,
$3,925 or $3,950 per year of service for more than 20 years of service on the fire department.
If the lower option was selected ($3,900), the increase would total an additional $625 per year
(19%).
The following is a summary of the previous benefit increases that have been approved:
YEAR
2000
2001
2003
2004
2005
2006
BENEFIT AMOUNT
$2,085
$2,175
$2,225
$2,625
$3,050
$3,275
By August 151 of each year, the Fire Relief Association is to present to the City Council a
schedule of the proposed benefits and the total liabilities associated with the proposed benefit in
comparison to the assets of the association. The three schedules enclosed with the agenda
indicate that the first two increases proposed could be provided to the members without any
current municipal contribution being required, but the third option would require City tax
support of$I,476 in 2008. At the requested amount of$3,900, the report indicates a surplus of
$1,203, at the $3,925 amount, a surplus of$132.
Based on each benefit level being proposed, the financial reports show the total amount of
liability that would exist for each pension amount for the next two years and also includes
information on the association's current assets and projected income for the next year. Most of
the income from the association relates to around $100,000 per year in state aid that must be
used entirely for their pension support and investment earnings from the association's assets.
The association is assuming they will make an 8% return on their investments and that
assumption is reflected in each of these reports. If the association is unable to earn an average
of 8% interest on their investments for the upcoming year, the liability created by an increase in
their pension would be likely under funded for that particular year and require the City to begin
using tax dollars to support the pension.
As additional background information, the volunteer firefighters relief association is not limited
to investment options like the City may be and the association has chosen to invest 70%-80%
of their assets in various mutual funds and equity funds associated with the stock market. As a
result, the investments have performed very well over the past few years, but as everyone
knows, there is no guarantee in the stock market and it is anybody's guess as to how these
assets will perform in future years. For example, if one was to assume only a 5% return rather
than the 8% return indicated in each of these schedules, the surplus projected of$I,200 for a
$3,900 per year benefit would likely have to be reduced to $3,800 to avoid a City tax
contribution. I only point this out because once the City Council approves a pension increase
Council Agenda: 8/14/06
for the volunteer firefighters, the City will aJays be obligated to provide that benefit level
regardless of what assets the fire relief associ~tion may have. If they are unable to continually
earn an adequate amount of interest income 01: if state aid should be reduced for whatever
reason, the City is responsible for the pensiod funding once approved by Council action.
i
Minnesota State Statutes allow fire relief associations to modify their own pensions once they
have 110% of assets compared to the liability for whatever pension amount they want to create.
Currently the Council has approved a pension of $3,275 per year of service which according to
the association's report last year would create a liability of$I,411,000 in 2007. At year end, it
is projected from the association's financial report that they will have assets of $ 1,255,000, or
in other words be $156,000 short offull funding. As a result, they would not be able to
increase their pension at this time until they had assets that exceeded their liability by 10% or
more. At the current rate of$3,275/per year, their liability will increase approximately
$100,000 per year, and with projected income of$191,000 a year, it would take another 3-4
years for the association to have enough assets exceeding their liabilities to increase their own
pension by any amount above the $3,275 figure.
In the past, it has been the City Council's policy that they would only consider increases to
occur in the yearly pension if the association had sufficient income projected to cover the
increase. In other words, the state aid and interest earnings on investments needed to be at a
sufficient level to cover the normal cost of the pension calculations. According to two of the
schedules provided, an increase to $3,900 or $3,925 meets this requirement. At the levels
requested, there is very little room for error in! estimating investment earnings (8%) and iffor
some reason the assets should not do well in the near future, I only caution the Council that the
City would be obligated to fund the balances each year and maintain whatever current level of
benefit that is authorized. To avoid any financial responsibility or obligation in the future, the
Council would have to let the association to their own increases, which can only occur when
they have a 10% surplus, at least 3-4 years into the future.
The increases that have been granted in the past have been based on the same procedures that
are currently being proposed in that it has always been assumed that the investment earnings
will be good and that state aid will continue to increase each year to fund the liability. I do
not recall that the City has had to make any contribution to maintain their present or past
funding obligations but the question remains how comfortable the Council is with stock market
equities continuing to increase at the rate they have in the past few years. If the Council has
any concerns in this regard, you may want to provide yourself a little cushion by authorizing an
increase lower than the $3,900 requested.
This increase, according to the relief association's schedule, would not require a city
contribution and should be able to be funded through anticipated state aids and other
investment earnings of 8%, although that is not a guarantee.
B. ALTERNATIVE ACTIONS:
I. Grant an increase to $3,925 per year.
2. Grant an increase in benefits at $3,900.
Council Agenda: 8/14/06
According to their schedules, a funding surplus of $1,200 would exist and still not
require a municipal contribution at this time.
3. Grant an increase in benefits somewhere between the current $3,275 and the $3,925
requested.
4. Do not grant an increase in benefits at this time and only allow the increase to occur
when the association has more assets than liabilities.
At this time it is projected it would still take 3-4 years for the association to have
enough assets to equal 110% of their current liability which would then allow them to
increase their own benefits without Council approval at a much smaller amount per
year.
C. STAFF RECOMMENDATION:
In the past, the Council has granted increases that have provided a general cushion in the area
of $2,500, which would only allow an increase ofless than $3,900 per year. I have not had an
opportunity to obtain a report from Mike Johnson, the fire relief association treasurer, on what
the benefit level might be with a $2,500 surplus. It is estimated to be around $3,800.
Since this is really a Council decision as to how much risk the Council wants to expose
themselves to on future pension obligations, the staff is not supporting any specific option other
than to provide the background information supplied.
D. SUPPORTING DATA:
Computation of benefits for each member at $3,900, $3,925 and $3,950 per year of service.
2007 Maximum Benefit Worksheet (MBW-07)
i
Plan Name: Monticello Fire Relief Association
Plan Type: Lump Sum
Enter data in columns A, B, C and D for each year requested.
A B C D E
------- -------- ------- f-------- -------
State Fire Aid Active Members Per Year
(Received or Municipal 10% of in Relief Average
Receivable) Contribution Surplus * Association [ (A + B + C) / DJ
(From RF.Q6) (From RF-(6) (SC-06 or Actuarial) (From RF-06)
2006 98,518 29 3,397
(From RF-05) (From RF-(5) (SC-05 or Actuarial) (FromRF-05)
2005 93,376 29 3,220
(F"""Rf"-<l4) (From RF-04) (SC-04 or Actuarial) (From RF-04)
2004 94,969 30 3,166
Average available financing per active member for the most recent 3-year period:
(sum of column E divided by 3)
3,261
I
Maximum Lump Sum Benefit Level under Minn. Stat. ~ 424A.02, subd. 3
6,000
Relief Officer Certification
On or before August I, the average amount of available financing per active member for the most recent three-
year period was calculated in accordance with Minn. Stat. ~ 424A.02, subd. 3, and certified to the governing
body of the applicable qualified municipality.
ft1tc Au I tJ. ,/" A""-,,,J
Print Name and Title
--[req S<(/"-e,~
"
Page 1
Schedule Form for Lump Sum Pension Plans
Reporting Year 2007
Determination of Plan Liabilities and Required Municipal Contribution for 2008
Relief Association
Monticello Fire Relief Association
Enter Annual benefit level in effuct for 2007:
3,925
(If you change your benefit level before J 2/3 J 107, the SC must be recalculated at the new level.)
Active Member Information
Fire Dept. Leaves To end on007 To end of2008
Date of Entry of y,= Years
Birth D'" Absence of Accrued of Accrued
Name Status mm-dd-yy mrn-dd-JY (months) Service Liability Service Liability
1 Jay C. Morrell Active 09103/1942 0510111975 0 33 129,525 34 133.450
2 Michael R. Doyle Active 0112711974 011\512007 0 1 2,355 2 4,867
3 Donald A. Anderson Active 1010511969 05/\912003 0 5 13,11 0 6 16,093
4 Jason P. Roubinek Active 11106/1974 0611512005 0 3 7.458 4 10,205
5 Timothy A. Ingle Active 0\13011971 0111512007 0 1 2,355 2 4,867
6 Michael V. Johnson Active 0910211956 0310111981 0 27 105,975 28 109,900
7 Matt]. Theisen Active 1lI03/1956 05/0111982 0 26 102,050 27 105,975
8 Brad E. Fyi, Active 061\7/1957 05/0111984 0 24 94,200 25 98,125
9 Gary J. Host Active 0111711962 1 % 11\985 0 22 86,350 23 90,275
10 Marc A. Simpson Active 0212411956 01119/1987 0 21 82,425 22 86,350
II Lyndon L. Larson Active 02/021\96\ 01119/\987 0 21 82,425 22 86,350
12 Neal B. Kranz Active 04/0611966 05/011\987 0 21 82,425 22 86.350
13 Steve S. Samuelson Active 06/3011963 11122/\987 0 20 78,500 21 82,425
\4 Brian K. Stumpf Active 061141\962 07125/\988 0 \9 72,377 20 78,500
15 leITE. Michaelis Active 08/021\963 01/03/1990 0 18 66,647 19 72,377
16 Keith Peterson Active 11/071\979 01/15/2007 0 \ 2,355 2 4.867
17 JeffD. Kranz Active 05/3011963 05/01/1993 0 15 5\,182 16 56,049
18 Rick T. Lymer Active 04/291\963 05/01/1993 0 \5 5\,182 16 56,049
19 Todd M. Johnson Active 02/071\966 05101/\993 0 15 5\,\82 \6 56,049
20 Steve W. Joerg Active OS/241\963 10/17/1994 0 13 41,998 14 46,472
21 Steve A. Hanson Active 06/0811967 05/01/1996 0 12 37,759 13 41,998
22 Luke G. Dahleimer Active 08/301\972 05101/1996 0 \2 37,759 13 4\,998
23 Steve C. Balon Active 0611 01\968 01/151\999 0 9 26,\4\ \0 29,830
24 Nick M. Dahlheimer Active 04/261\974 011\5/1999 0 9 26,\4\ 10 29,830
25 Tim W. Ackerman Active 07/3011972 041\512000 0 8 22,608 9 26,141
26 Daryl R Giles Active 11/0211968 011\512000 0 8 22,608 9 26,14\
27 Shawn G. Leach Active 0212011977 09103/200\ 0 6 16,093 7 \9,311
28 Daryl R Dahl SeparatedfNot Vested 071\4/\968 091031200\ 0 6 0 7 0
29 John P. Bauer Active 07/0111971 051\912003 0 5 13,110 6 16,093
30 Scott N. Douglas Paid 02/13/1951 0310111976 0 32 0 33 0
3\ Jason M. Block SeparatedfNot Vested 01129/1978 061\512005 0 3 0 4 0
32 Ken Kako Active 05124/\973 01/\512007 0 \ 2,355 2 4,867
81 Choose Status 0 0
82 Choose Status 0 0
83 Choose Status 0 0
84 Choose Status 0 0
85 Choose Status 0 0
86 Choose Status 0 0
87 Choose Status 0 0
88 Choose Status 0 0
89 Choose Status 0 0
90 Choose Status 0 0
91 Choose Status 0 0
92 Choose Status 0 0
93 Choose Status 0 0
94 Choose Status 0 0
95 Choose Status 0 0
96 Choose Status 0 0
97 Choose Status 0 0
98 Choose Status 0 0
99 Choose Status 0 0
100 Choose Status 0 0
Subtotal of Page I Liability ~ Active Members 1,410,650 1,52],804
Page I
Form SC-07
Deferred Member Information (fully or ~artiallY vested)
See separate instructions regarding completion of the fields below.
Page 2
1 Enter all information as it pertains to this member.
Benefit Level
Member Name:
Months of
2, 175 Service Are Paid
@[]
@[]
Kevin C. Stumpf
at Separation:
Service Dates:
Entry:
Minimum Years Required to Vest:
05/01 II 985
10 DOB: 01/07/1960
Separation: 01/15/2003
Deferred Interest Paid
(Check ifoffered.)
LOAs (in months): 0
Total Service: Years: 17
2007 Estimated Liability:
2008 Estimated Liability:
Vesting Percent:
Months (if paid):
42,985
45,134
88 %
!fInterest is Paid, Choose Type:
Relief ROR up to 5%
Period Interest is Paid:
Full Months
8
For ReliefROR up to 5%, OSA ROR up to 5% or Board Set ROR up to 5% enter interest rates below.
1981: % 1986: % 1991: % 1996: % 200]: % 2006: 5.00%
1982: % 1987: % 1992: % ]997: % 2002: % 2007: 5.00 %+
1983: % 1988: % 1993: % 1998: % 2003: 5.00 %
1984: % 1989: % 1994: % 1999: % 2004: 5.00 %
1985: % 1990: % 1995: % 2000: % 2005: 5.00%
+ This rate of return is calculated using the earnings projected on Page 3 of the Schedule.
2 Enter all information as it pertains to this member.
Benefit Level
Member Name:
Tony J. Bremer
Minimum Years Required to Vest:
12/01/1985
10 DOB:] 2/26/1962
Separation: 1211 5/2000
Deferred Interest Paid
(Check ifoffered.)
Service Dates:
Entry:
Months of
2,125 Service Are Paid
@[]
@[]
at Separation:
o
15
Vesting Percent:
Months (if paid):
32,546
34,173
80 %
!fInterest is Paid, Choose Type:
ReliefROR up to 5%
Period Interest is Paid:
Full Months
LOAs (in months):
Total Service: Years:
2007 Estimated Liability:
2008 Estimated Liability:
o
For ReliefROR up to 5%, OSA ROR up to 5% or Board Set ROR up to 5% enter interest rates below.
1981 : % 1986: % ]991: % 1996: % 2001: 0.00 % 2006: 5.00%
1982: % 1987: % 1992: % ]997: % 2002: 0.00 % 2007: 5.00 %+
1983: % 1988: % 1993: % 1998: % 2003: 5.00 %
1984: % 1989: % ]994: % 1999: % 2004: 5.00%
1985: % 1990: % 1995: % 2000: 3.30% 2005: 5.00%
+ This rate of return is calculated usin
Form SC-07
Page 2
3 I
Enter all information as it pertains to this m mber.
~enefit Level
Gerald J. Sonsteby at Separation:
Service Dates:
Entry:
05/01/1993
Separation:
64 %
12/12/1964
06/15/2005
Months of
3,275 Service Are Paid
Deferred Interest Paid
(Chock ifoffered.)
IT[]
IT[]
Member Name:
Minimum Years Required to Vest:
10 DOB:
LO As (in months): 6
Total Service: Years: II
Vesting Percent:
2007 Estimated Liability:
2008 Estimated Liability:
Months (if paid):
26,768
28,106
7
IfInterest is Paid, Choose Type:
ReliefROR up to 5%
Period Interest is Paid:
Full Months
For ReliefROR up to 5%, OSA ROR up to 5% or Board Set ROR up to 5% enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: % 2006: 5.00%
- - - - - -
1982: % 1987: % 1992: % 1997: % 2002: % 2007: 5.00 % +
- - - - - -
1983: % 1988: % 1993: % 1998: % 2003: %
- - - - -
1984: % 1989: % 1994: % 1999: % 2004: %
- - - - -
]985: % 1990: % ]995: % 2000: % 2005: %
+This rate of return is calculated using the earnings projected on Pagel3 of the Schedule. -
,
4 I
Enter all information as it pertains to this member.
Benefit Level
at Separation:
Months of
Service Are Paid
[gJ
[gJ
Member Name:
Minimum Years Required to Vest:
DOB:
Deferred Interest Paid
(Check ifoffered.)
Service Dates:
Entry:
Separation:
LOAs (in months): Vesting Percent: %
Iflnterest is Paid, Choose Type:
Choose Type
Period Interest is Paid:
Choose Interest Payment Period
Total Service: Years: Months (if paid):
2007 Estimated Liability:
2008 Estimated Liability:
For ReliefROR up to 5%, OSA ROR up to 5% or Board Set ROR up to 5% enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: % 2006: %
- - - - - -
1982: % 1987: % 1992: % 1997: % 2002: % 2007: %+
- - - - - -
1983: % 1988: % 1993: % 1998: % 2003: %
- - - - -
1984: % 1989: % 1994: % 1999: % 2004: %
- - - - -
1985: % ]990: % 1995: % 2000: % 2005: %
- - - - -
+This rate of return is calculated usiug the earnings nrojected on Page 3 of the Schedule.
SC-07
Page 3
Unpaid Installments
Enter members here who have been paid portions of their pension benefits and still have
outstanding liabilities.
Birth
Entry
Separation
Amount
2007 Estimated
2008 Estimated
Name Date Date Date Previously Paid Liability Liability
none 0 0 0
Totals
01
01
:
Form SC-07
Calculation of Normal Cost
Total Active Member Liabilities
Total Deferred Member Liabilities
Total Unpaid Installments
Grand Total Special Fund Liability
NOImal Cost (Cell B minus Cell A)
2007 2008
1,410,650 1,521,804
102,299 107,413
0 0
A. 1,512,949 B. 1,629,217
C.
Projection of Net Assets for Year Ending December 31, 2007
Special Fund Assets at December 31, 2006 (RF-06 ending assets)
Projected Income fur 2007
State Fire Aid (2006 aid may be increased by up to 3.5%)
Municipal! Independent Fire Dept. Contributions
Interest I Dividends
Appreciation! (Depreciation)
Member Dues
Other Revenues
Page 4
116,268
11
1,067,833 I
D. 100,488
E. 0
F. 85,000
G. 0
H. 40
I. 6,000
21 191,5281
Total Projected Income for 2007 (Add Lines D through I)
Projected Expenses fur 2007
Service Pensions
Other Benefits
Administrative Expenses
J'~
K. 0
L. 4,000
Total Projected Expenses fur 2007 (Md Lines Jthrough L)
Projected Net Assets at December 31, 2007 (Add Lines I and 2, subtract Line 3)
Projection of Surplus or (Deficit) as of December 31, 2007
Projected Assets (Line 4)
2007 Accrued Liability (Page 3, cell A)
Surplus or (Deficit) (Line 5 minus Line 6)
5
6
7
1,255,361
1,512,949
(257,588)
31
41
4,000 I
1,255,361 I
: :
Form SC-07
Page 4 - Cont.
Calculation of Reqnired Contribution
Deficit Information - Original Deficit Information - Adjusted
Amount Retired Amount Retired Amount Left
Year Incurred Original Amount as ofl 213 1/06 Original Amount as ofl2l3 1/07 to Retire 1/1/08
1998 53,678 42,945 53,678 48,313 5,365
1999 3,713 2,597 3,713 2,968 745
2000 7,203 4,320 7,203 5,040 2,163
2001 26,851 13,425 26,851 16,110 10,741
2002 43,253 17,300 43,253 21,625 21,628
2003 80,634 24,189 80,634 32,252 48,382
2004 49,045 9,810 49,045 14,715 34,330
2005 98,123 9,812 98,123 19,624 78,499
2006 57,872 0 57,872 5,787 52,085
2007 3,650 3,650
Totals 420,372 424,022 166,434 257,588
Normal Cost (Page 3, cell C)
Projected Administrative Expense Enter 2006 Admin Exp here: 9
Amortization of Deficit (Total of Original Amount column x 0.10)
10%ofSurplus (Line7xO.IO)
State Fire Aid
Member Dues
5% of Projected Assets at December 31, 2007 (Line 4 x 0.05)
Required Contribution (Add Lines 15, 16 and 17, subtract Lines 18, 19 and 20)
No required contribution due in 2008.
8 116,268
I 4342 I 4,494
JO 42,402
II 0
12 100,488
13 40
14 62,768
15 (132)
Page I
Schedule Form for Lump ~m Pension Plans
Reporting rear 2007
Determination of Plan Liabilities and Reqrired Municipal Contribution for 2008
Relief Association Monticello Fire Relief AsSociation
!
Enter Annual benefit level in effect for 2007: 3,900 I!
(lfyou change your benefit level before 12/31/07, the SC must be recalculated at the new level.)
Active Member Information
Fire Dept Leaves To end of 2007 To end of2008
Date of Entty of y,= y,=
Birth Om Absence of A"""'" of A~ed
N=, Status mm-dd-)Y mm-dd-yy (months) Service Liability Sen;jce Liability
1 Jay C. Morrell Active 09/03/1942 05/01/1975 0 33 128,700 34 132,600
2 Michael R Doyle Active 01/27/1974 01115/2007 0 I 2,340 2 4,836
3 Donald A Anderson Active 10/05/1969 05/19/2003 0 5 13,026 6 15,990
4 Jason P. Roubinek Active 1110611974 06/15/2005 0 3 7,410 4 10,140
5 Timothy A. Ingle Active OIl301I 971 01115/2007 0 1 2,340 2 4,836
6 Michael V. Johnson Active 09/02/1956 03/0111981 0 27 105,300 28 109,200
7 Matt J. Theisen Active 11103/1956 05/01/1982 0 26 101,400 27 105,300
8 Brad E. Fy1e Active 06/17/1957 05/0111984 0 24 93,600 25 97,500
9 Gary 1. Host Active 01117/1962 10/0111985 0 22 85,800 23 89.700
10 Marc A Simpson Active 02/2411956 01/19/1987 0 21 81,900 22 85,800
II Lyndon L. Larson Active 02/02/196 I 01119/1987 0 21 81,900 22 85,800
I2 Neal B. Kranz Active 04/06/1966 05/0111987 0 21 81,900 22 85,800
I3 Steve S. Samuelson Active 06/3011963 11122/1987 0 20 78,000 21 81,900
14 Brian K. Stumpf Active 06/1411962 07/25/1988 0 19 71,916 20 78,000
15 Jeff E. Michaelis Active 08/02/1963 01103/1990 0 ]8 66,222 19 71,916
16 Keith Peterson Active 11/07/1979 01/15/2007 0 I 2,340 2 4,836
17 JeffD. Kranz Active 05130/1963 05/01/1993 0 15 50,856 16 55,692
18 Rick T. Lymer Active 04/29/1963 05/01/1993 0 15 50,856 16 55,692
19 Todd M. Johnson Active 02/07/1966 05/01/1993 0 15 50,856 16 55,692
20 Steve W. Joerg Active OS/24/1963 10117/1994 0 13 41,730 14 46,176
2] Steve A. Hanson Active 06/08/1967 05/01/1996 0 I2 37,518 I3 41,730
22 Luke G. Dahleimer Active 08/30/1972 05/01/1996 0 12 37,518 13 41,730
23 Steve C. Balon Active 06/10/1968 01115/1999 0 9 25,974 10 29,640
24 Nick M. Dahlheimer Active 04/2611 974 01115/1999 0 9 25,974 10 29,640
25 Tim W. Ackerman Active 07/30/]972 04/15/2000 0 8 22,464 9 25,974
26 Daryl R. Giles Active Il/02/1968 01/15/2000 0 8 22,464 9 25,974
27 Sha\\TI G. Leach Active 02/2011 977 09/03/2001 0 6 15,990 7 19,188
28 Daryl R Dahl Separated/Not Vested 07/14/1968 09/03/2001 0 6 0 7 0
29 John P. Bauer Active 07/0111971 05/19/2003 0 5 13,026 6 15,990
30 Scott N. Douglas Paid 02/13/195 I 03/01/1976 0 32 0 33 0
31 Jason M. Block SeparatedlNot Vested 01/29/1978 06/15/2005 0 3 0 4 0
32 Ken Kako Active OS/2411973 01115/2007 0 I 2,340 '2 4,836
:
Page 1
81 Choose Status . 0 0
82 Choose Status 0 0
83 Choose Status , 0 0
84 Choose Status I 0 0
,
85 Choose Status I 0 0
86 Choose Status 0 0
87 Choose Status 0 0
88 Choose Status 0 0
89 Choose Status 0 0
90 Choose Status 0 0
91 Choose Status 0 0
92 Choose Status 0 0
93 Choose Status 0 0
94 Choose Status 0 0
95 Choose Status 0 0
96 Choose Status 0 0
97 Choose Status 0 0
98 Choose Status 0 0
99 Choose Status 0 0
100 Choose Status 0 0
Subtotal ofPae:e 1 Liability - Active Members 1,401,660 1,512,108
Form SC-07
Page 2
Deferred Member Information (fully or partially vested)
See separate instructions regarding completion ofthe fields below.
1 I
Enter all information as it pertains to this member.
Benefit Level
Member Name:
Kevin C. Stumpf
at Separation:
Months of
2,175 Service Are Paid
[g[]
[g[]
Service Dates: Entry:
LOAs (in months):
05/01/1985
10 DOB: 01/07/1960
-
Separation: 01/15/2003
Deferred Interest Paid
(Check ifotIered.)
Minimum Years Required to Vest:
Total Service:
8
If Interest is Paid, Choose Type:
ReliefROR up to 5%
Period Interest is Paid:
Full Months
Years:
o
17
Vesting Percent:
Months (if paid):
42,985
45,134
88 %
2007 Estimated Liability:
2008 Estimated Liability:
For ReliefROR up to 5%, OSA ROR up to 5% or Board Set ROR up to 5% enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: % 2006: 5.00 %
- - - - - -
1982: % 1987: % 1992: % 1997: % 2002: % 2007: 5.00 %+
- - - - - -
1983: % 1988: % 1993: % 1998: % 2003: 5.00%
- - - - -
1984: % 1989: % 1994: % 1999: % 2004: 5.00 %
- - - - -
1985: % 1990: % 1995: % 2000: % 2005: 5.00%
- - - - -
+This rate of return is calculated using the earnings projected on Page 3 of the Schedule.
2 I
Enter all information as it pertains to this member.
Benefit Level
Tony J. Bremer at Separation:
Months of
2,125 Service Are Paid
[g[]
[g[]
Member Name:
Service Dates:
Entry:
12/01/1985
Separation:
12/26/1962
12/15/2000
Deferred Interest Paid
(Check ifoffered.)
Minimum Years Required to Vest:
10 DOB:
LOAs (in months): 0
Total Service: Years: IS
2007 Estimated Liability:
2008 Estimated Liability:
Vesting Percent:
Months (if paid):
32,546
34,173
80 %
o
If Interest is Paid, Choose Type:
ReliefROR up to 5%
Period Interest is Paid:
Full Months
For ReliefROR up to 5%, OSA ROR up to 5% or Board Set ROR up to 5% enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: 0.00 % 2006: 5.00 %
- - - - - -
1982: % 1987: % 1992: % 1997: % 2002: 0.00% 2007: 5.00 %+
- - - - - -
1983: % 1988: % 1993: % 1998: % 2003: 5.00%
- - - - -
1984: % 1989: % 1994: % 1999: % 2004: 5.00%
- - - - -
1985: % 1990: % 1995: % 2000: 3.300.10 2005: 5.00 %
- - - - -
+ This rate of return is calculated using the earnings projected on Page 3 of the Schedule.
, :
Form SC-07
3 T
Page 2
Enter all information as it pertains to this member.
Benefit Level
Gerald J. Sonsteby at Separation:
Member Name:
Months of
3,275 Service Are Paid
IT[]
IT[]
10 DOB:
12/12/1964
06/15/2005
Deferred Interest Paid
(Check ifoffered.)
Service Dates:
Entry:
Minimum Years Required to Vest:
05/0111993
Separation:
64%
IfInterest is Paid, Choose Type:
ReliefROR up to 5%
Period Interest is Paid:
Full Months
LOAs (in months): 6
Total Service: Years: 11
2007 Estimated Liability:
2008 Estimated Liability:
Vesting Percent:
Months (if paid):
26,768
28,106
7
For ReliefROR up to 5%, OSA ROR up to 5% or Board Set ROR up to 5% enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: % 2006: 5.00 %
- - - - - -
1982: % 1987: % 1992: % 1997: % 2002: % 2007: 5.00%+
- - - - - -
1983: % 1988: % 1993: % 1998: % 2003: %
- - - - -
1984: % 1989: % 1994: % 1999: % 2004: %
- - - - -
1985: % 1990: % 1995: % 2000: % 2005: %
- - - - -
+ This rate of return is calculated using the earnings projected on Page 3 of the Schedule.
4 T
Enter all information as it pertains to this member.
Benefit Level
at Separation:
Member Name:
Months of
Service Are Paid
[Q]
[Q]
DOB:
Deferred Interest Paid
(Check if offered.)
Service Dates:
Entry:
Minimum Years Required to Vest:
Separation:
LOAs (in months):
Total Service: Years:
2007 Estimated Liability:
2008 Estimated Liability:
Vesting Percent:
IfInterest is Paid, Choose Type:
Choose Type
Period Interest is Paid:
Choose Interest Payment Period
%
Months (ifpaid):
For ReliefROR up to 5%, OSA ROR up to 5% or Board Set ROR up to 5% enter interest rates below.
1981: % 1986: % 1991: % ]996: % 2001: % 2006: %
- - - - - -
]982: % 1987: % 1992: % 1997: % 2002: % 2007: %+
- - - - - -
1983: % 1988: % ]993: % 1998: % 2003: %
- - - - -
1984: % 1989: % 1994: % 1999: % 2004: %
- - - - -
1985: % 1990: % 1995: % 2000: % 2005: %
- - - - -
+ This rate of return is calculated using the earninQs nroiected on Page 3 ofthe Schedule.
SC-07
Page 3
Unpaid Installments
Enter members here who have been paid portions of their pension benefits and still have
outstanding liabilities.
Birth
Entry
separatio+
Amount
2007 Estimated
2008 Estimated
Name Date Date Date Previouslv Paid Liability Liabilitv
none 0 0 0
Totals
01
01
,
Form SC-07
Page 4
Calculation of Normal Cost
Total Active Member Liabilities
Total Deferred Member Liabilities
Total Unpaid Installments
Grand Total Special Fund Liability
Normal Cost (Cell B minus Cell A)
2007 2008
1,401,660 1,512,108
102,299 107,413
0 0
A. 1,503,959 B. 1,619,521
C.
115,562 I
Projection of Net Assets for Year Ending December 31, 2007
Special Fund Assets at December 31,2006 (RF-06 ending assets)
II
1,067,8331
Projected Income fur 2007
State Fire Aid (2006 aid may be increased by up to 3.5%)
Municipal! Independent Fire Dept. Contributions
Interest! Dividends
Appreciation! (Depreciation)
Member Dues
Other Revenues
Total Projected Income for 2007 (Add Unes D through I)
D. 100,488
E. 0
F. 85,000
G. 0
H. 40
I. 6,000
21 191,5281
Projected Expenses for 2007
Service Pensions
Other Benefits
Administrative Expenses
J'~
K. 0
L. 4,000
Total Projected Expenses for 2007 (Add Lmes J tlrrough L)
31
41
4,000 I
1,255,361 1
Projected Net Assets at December 31, 2007 (Add Lmes 1 and 2, subtract Line 3)
Projection of Surplus or (Deficit) as of December 31, 2007
Projected Assets (Lme4)
2007 Accrued Liability (Page 3. cell A)
Surplus or (Deficit) (Line 5 minus Line 6)
5
6
7
1,255,361
1,503,959
(248,598)
, ' I
Form SC-07
Page 4 - Cont,
Calculation of Required Contribution
Deficit Information - Original Deficit InCormation - Adjusted
Amount Retired Amount Retired Amount Left
Year Incurred Original AmOlmt as of12/31/06 Original Amount a50f12/3]/07 to Retire 1/1/08
1998 53,678 42,945 53,678 53,653 25
1999 3,713 2,597 3,713 2,968 745
2000 7,203 4,320 7,203 5,040 2,163
2001 26,851 13,425 26,851 16,110 10,741
2002 43,253 17,300 43,253 21,625 21,628
2003 80,634 24,189 80,634 32,252 48,382
2004 49,045 9,810 49,045 14,715 34,330
2005 98,123 9,812 98,123 19,624 78,499
2006 57,872 0 57,872 5,787 52,085
2007
Totals 420,372 420,372 171,774 248,598
Normal Cost (Page 3, cell C)
Projected Administrative Expense Enter 2006 Admin Exp here:
Amortization of Deficit (Total ofOriginaJ Amount column x 0.10)
10% of Surplus (Line7xO.IO)
State Fire Aid
Member Dues
5% of Projected Assets at December 31, 2007 (Line 4 x 0.05)
Required Contribution (Add Lines 15, 16 and 17, subtract Lines 18, 19 and 20)
No required contribution due in 2008.
8 115,562
9 4342 4,494
to 42,037
II 0
]2 100,488
13 40
]4 62,768
15 (1,203)
"
Page I
Schedule Form for Lump S\1ID Pension Plans
Reporting 1 ear 2007
Determination of Plan Liabilities and Reqtired Municipal Contribution for 2008
Relief Association Monticello Fire Relief Association
Enter Annual benefit level in effect for 2007:
3,950
(IfYOll change your benefit level before 12/31107, the SC must be recalculated at the new level.)
Active Member Information
Fire Dept. Leaves To end of2007 To end of2008
Date of En"" of y,= V"""
Birth 0", Absence of Accrued of Accrned
Name Status mm-dd-yy I mm-dd-)Y (months) Service Liability Service Liabilily
I Jay C. Morrell Active 09/03/1942 dS/01l1975 0 33 130,350 34 134,300
2 Michael R Doyle Active 01127/1974 01115/2007 0 1 2,370 2 4,898
3 Donald A Anderson Active 10/05/1969 05/19/2003 0 S 13,193 6 16,195
4 Jason P. Roubinek Active 11106/1974 06/15/2005 0 3 7,505 4 10,270
5 Timothy A Ingle Active 01/30/1971 01/15/2007 0 1 2,370 2 4,898
6 Michael V. Johnson Active 09/02/1956 03/0111981 0 27 106,650 28 IIO,600
7 Matt J. Theisen Active 11103/1956 05/01/1982 0 26 102,700 27 106,650
8 Brad E. Fyle Active 06/17/1957 05/0111984 0 24 94,800 25 98,750
9 Gary J. Host Active 01117/1962 10/01/1985 0 22 86,900 23 90,850
10 Marc A. Simpson Active 02/24/1956 01119/1987 0 2] 82,950 22 86,900
II Lyndon L. Larson Active 02/02/1961 01/19/1987 0 21 82,950 22 86,900
12 Neal B. Kranz Active 04/06/1966 05/0111987 0 21 82,950 22 86,900
13 Steve S. Samuelson Active 06/30/1963 11/22/1987 0 20 79,000 21 82,950
14 Brian K. Stumpf Active 06/14/1962 07/25/1988 0 19 72,838 20 79,000
15 leffE. Michaelis Active 08/02/1963 0110311990 0 ]8 67,071 19 72,838
16 Keith Peterson Active 11/07/1979 01/15/2007 0 1 2,370 2 4,898
17 JeffD. Kranz Active 05/30/1963 05/0111993 0 ]5 51,508 16 56,406
18 Rick T. Lymer Active 04/29/1963 05/0111993 0 15 51,508 16 56,406
19 Todd M. Johnson Active 02/07/1966 05/0 111993 0 ]5 51,508 16 56,406
20 Steve W. Joerg Active OS/24/1963 10/17/1994 0 13 42,265 14 46,768
21 Steve A Hanson Active 06/08/1967 05/01/1996 0 12 37,999 13 42,265
22 Luke G. DaWeimer Active 08/30/1972 05/0 1/1996 0 12 37,999 13 42,265
23 Steve C. Balon Active 06/1011968 01/15/1999 0 9 26,307 10 30,020
24 Nick M. Dahlheimer Active 04/2611974 01115/1999 0 9 26,307 10 30,020
25 Tim W. Ackerman Active 07/30/1972 04/15/2000 0 8 22,752 9 26,307
26 Daryl R. Giles Active 11/02/1968 0111 5/2000 0 8 22,752 9 26,307
27 Shawn G. Leach Active 02/20/1977 09/03/2001 0 6 16,195 7 19,434
28 Daryl R. Dahl SeparatedlNot Vested 07/14/1968 09/03/2001 0 6 0 7 0
29 John P. Bauer Active 07/01/1971 05/19/2003 0 5 13,193 6 16,195
30 Scott N. Douglas Paid 02113/1951 03/01/1976 0 32 0 33 0
31 Jason M. Block Separated/Not Vested 01/29/1978 06/15/2005 0 3 0 4 0
32 Ken Kako Active OS/24/1973 01/15/2007 0 I 2,370 2 4,898
Page 1
8] Choose Status 0 0
82 Choose Status 0 0
83 Choose Status I 0 0
84 Choose Status i 0 0
,
85 Choose Status 0 0
86 Choose Status 0 0
87 Choose Status 0 0
88 Choose Status 0 0
89 Choose Status 0 0
90 Choose Status 0 0
9] Choose Status 0 0
92 Choose Status 0 0
93 Choose Status 0 0
94 Choose Status 0 0
95 Choose Status 0 0
96 Choose Status 0 0
97 Choose Status 0 0
98 Choose Status 0 0
99 Choose Status 0 0
100 Choose Status 0 0
Subtotal of Page 1 Liability - Active Members 1,419,630 ],531,494
Form SC-07
Page 2
Deferred Member Information (fully or pl rtially vested)
See separate instructions regarding co npletion of the fields below.
1 J Enter all information as it pertains to this member.
Benefit Level Months of @D
Member Name: Kevin C. Stumpf at Separation: 2,175 Service Are Paid
Minimum Years Required to Vest: 10 DOB: 01107/1960 Deferred Interest Paid @D
-
Service Dates: Entry: 05/01/1985 Separation: 01/1512003 (Check if offered.)
LOAs (in months): 0 Vesting Percent: 88 % If Interest is Paid, Choose Type:
- -
Total Service: Years: 17 Months (if paid): : 8 ReliefROR up to 5%
-
2007 Estimated Liability: 42,985 , Period Interest is Paid:
2008 Estimated Liability: 45,134 Full Months
For ReliefROR up to 5%, OSA ROR up to 5% or Board Set ROR up to 5% enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: % 2006: 5.00 %
- - - - - -
1982: % 1987: % 1992: % 1997: % 2002: % 2007: 5.00%+
- - - - - -
1983: % 1988: % 1993: % 1998: % 2003: 5.00 %
- - - - -
1984: % 1989: % 1994: % 1999: % 2004: 5.00 %
- - - - -
1985: % 1990: % 1995: % 2000: % 2005: 5.00%
- - - - -
+This rate of return is calculated using the earnings projected on Page 3 of the Schedule.
2 J Enter all information as it pertains to this member.
Benefit Level Months of @D
Member Name: Tony J. Bremer at Separation: 2,125 Service Are Paid
Minimum Years Required to Vest: 10 DOB: 12/26/1962 Deferred Interest Paid @D
-
Service Dates: Entry: 12/0111985 Separation: 12/15/2000 (Check ifoffered.)
LOAs (in months): 0 Vesting Percent: 80 % IfInterest is Paid, Choose Type:
- -
Total Service: Years: 15 Months (if paid): 0 Relief ROR up to 5%
-
2007 Estimated Liability: 32,546 Period Interest is Paid:
2008 Estimated Liability: 34,173 Full Months
For ReliefROR up to 5%, OSA ROR up to 5% or Board Set ROR up to 5% enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: 0.00 % 2006: 5.00%
- - - - - -
1982: % 1987: % 1992: % 1997: % 2002: 0.00 % 2007: 5.00 %+
- - - - - -
1983: % 1988: % 1993: % 1998: % 2003: 5.00%
- - - - -
1984: % 1989: % 1994: % 1999: % 2004: 5.00 %
- - - - -
1985: % 1990: % 1995: % 2000: 3.30 % 2005: 5.00%
- - - - -
+ This rate of return is calculated using the earnings projected on Page 3 of the Schedule.
Form SC-07
Page 2
3 I Enter all information as it pertains to this member.
Bent'it Level Months of @[]
Member Name: Gerald J. Sonsteby at S paration: 3,275 Service Are Paid
Minimum Years Required to Vest: 10 DOB: 12/12/1964 Deferred Interest Paid @[]
-
Service Dates: Entry: 05/01/1993 Separation: 06/15/2005 (Check ifoffered.)
LOAs (in months): 6 Vesting Percent: 64 % IfInterest is Paid, Choose Type:
- -
T Olal Service: Years: 11 Months (if paid): 7 ReliefROR up to 5%
-
2007 Estimated Liability: 26,768 Period Interest is Paid:
2008 Estimated Liability: 28,106 Full Months
For ReliefROR up to 5%, OSA ROR up to 5% or Board Set ROR up to 5% enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: % 2006: 5.00 %
- - - - - -
1982: % 1987: % 1992: % 1997: % 2002: % 2007: 5.00 010 +
- - - - - -
]983: % 1988: % 1993: % 1998: % 2003: %
- - - - -
1984: % 1989: % 1994: % 1999: % 2004: %
- - - - -
1985: % 1990: % ]995: % 2000: % 2005: %
- - - - -
+This rate of return is calculated using the earnings orojected on Page 3 oflhe Schedule.
4 I Enter all information as it pertains to this member.
Benefit Level Months of IQJ
Member Name: at Separation: Service Are Paid
Minimum Years Required to Vest: DOB: Deferred Interest Paid IQJ
-
Service Dates: Entry: Separation: (Check ifoffered.)
LOAs (in months): Vesting Percent: % If Interest is Paid, Choose Type:
- -
Total Service: Years: Months (if paid): Choose Type
-
2007 Estimated Liability: Period Interest is Paid:
2008 Estimated Liability: Choose Interest Payment Period
For ReliefROR up to 5%, OSA ROR up to 5% or Board Set ROR up to 5% enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: % 2006: %
- - - - - -
1982: % 1987: % 1992: % 1997: % 2002: % 2007: %+
- - - - - -
1983: % 1988: % 1993: % 1998: % 2003: %
- - - - -
1984: % 1989: % 1994: % 1999: % 2004: %
- - - - -
1985: % 1990: % 1995: % 2000: % 2005: %
- - - - -
+ This rate of return is calculated using the earnings projected on Page 3 of the Schedule.
'.
SC-07
Page 3
Unpaid Installments
Enter members here who have been paid portions of their pensio1' benefits and still have
outstanding liabilities.
Birth Entry Separation Amount 2007 Estimated 2008 Estimated
Name Date Date Date Previously Paid Liability Liability
none 0 0 0
Totals 01 01
" I
Form SC-07 Page 4
Calculation of Normal Cost
2007 2008
Total Active Member Liabilities 1,419,630 1,531,494
Total Deferred Member Liabilities 102,299 107,413
Total Unpaid Installments 0 0
Grand Total Special Fund Liability A. 1,521,929 B. 1,638,907
Normal Cost (Cell B minus Cell A) C. 116,978 I
Projection of Net Assets for Year Ending December 31, 2007
Special Fund Assets at December 31, 2006 (RF-06 ending assets) d 1,067,833 1
Projected Income for 2007
State Fire Aid (2006 aid may be increased by up to 3.5%) D. 100,488
Municipal / Independent Fire Dept. Contributions E. 0
Interest I Dividends F. 85,000
Appreciation / (Depreciation) G. 0
Member Dues H. 40
Other Revenues r. 6,000
Total Projected Income for 2007 (Add Lines 0 through I) 21 191,528 1
Projected Expenses for 2007
Service Pensions J~
Other Benefits K. 0
Administrative Expenses L. 4,000
Total Projected Expenses for 2007 (Add Lines J through L) 31 4,000 I
Projected Net Assets at December 31, 2007 (Add Lines 1 and 2, subtract Line 3) 41 1,255,361 I
Projection of Surplus or (Deficit) as of December 31, 2007
Projected Assets (Line 4) 5 1,255,361
2007 Accrued Liability (Page 3, cell A) 6 1,521,929
Surplus or (Deficit) (Line 5 minus Line 6) 7 (266,568)
.... !
Form SC-07
Page 4 - Cont.
Calcnlation of Required Coutribution
Deficit Information - Original Deficit Information - Adjusted
Amowrt Retired Amount Retired Amowrt Left
Year Incurred Original Amowrt as ofl2/31/06 Original Amount as of 12/31/07 to Retire 1/1/08
1998 53,678 42,945 53,678 48,3]3 5,365
1999 3,713 2,597 3,713 2,968 745
2000 7,203 4,320 7,203 5,040 2,163
2001 26,85] 13,425 26,851 ]6,110 10,741
2002 43,253 17,300 43,253 21,625 21,628
2003 80,634 24,189 80,634 32,252 48,382
2004 49,045 9,810 49,045 14,715 34,330
2005 98,123 9,812 98,123 19,624 78,499
2006 57,872 0 57,872 5,787 52,085
2007 12,630 12,630
Totals 420,372 433,002 166,434 266,568
Normal Cost (Page 3, cell C)
Projected Administrative Expense Enter 2006 Admin Exp here:
Amortization of Deficit (Total of Original Amount column x 0.10)
10% of Surplus (Line7xO.l0)
State Fire Aid
Member Dues
5% of Projected Assets at December 31, 2007 (Line 4 x 0.05)
Required Contribution (Add Lines 15, 16 and 17, subtract Lines 18, 19 and 20)
The required contribution must be made during 2008.
8 116,978
9 4342 4,494
10 43,300
11 0
12 100,488
13 40
14 62,768
15 1,476
Council Agenda - 8/13/2007
12. Consideration of accentin.. Feasibili v ReDort for Fallon A venue Pathwav
Imorovements City Proiect No. 200 -12C and Authorizino Prenaration of
Plans and SDecifications. (B.W.)
A. REFERENCE AND BACKGROUND:
The City Council authorized preparation of a Feasibility Report for the above
referenced project on July 23,2007. These improvements were requested by a
resident in Klein Farms 6th Addition in response to the new bussing restrictions
imposed by Independent School District (ISD) 882 that will take effect this fall.
The bussing restrictions will require all children living less than one-mile from
school to walk to school during the 2007-2008 school year, rather than being
bussed as they had in the past. Since Fallon Avenue is a narrow roadway with
steep side slopes and no existing pedestrian facilities the resident does not want
their young children walking to school on it.
Based on Council discussions at the previous City Council meeting the attached
Feasibility Report contains several options for constructing off-road pathway
facilities. However, the pathway segment that staff recommends constructing
this year to address the resident's request is the pathway segment west of Fallon
A venue between Farmstead A venue and School Boulevard. This pathway
location would allow residents living near the intersection of Fallon Avenue and
Farmstead A venue the most direct access to the School Boulevard pathway
system and Little Mountain Elementary School. Residents living north and west
of Farmstead A venue and Park Drive can currently access the School Boulevard
pathway by using the existing sidewalk east of Farmstead Drive.
Staff is proposing that any off-road pathway considered for construction be
located west of Fallon Avenue. Constructing the pathway on the east side of
Fallon A venue was ruled out since it would require the ditch to be filled in and
curb and gutter to be constructed along the east side of Fallon Avenue driving
project costs up. In addition, these improvements would need to be replaced
with the reconstruction of Fallon Avenue when the deep sanitary sewer trunk-
line is installed to serve future development to the south. Staff therefore
believes it makes more sense to construct the pathway west of Fallon Avenue
through Pioneer Park.
Two alternative pathway alignments are also addressed in the Feasibility Report.
Both of the alternative pathways would connect the sidewalk east of Farmstead
A venue to the bituminous pathway on School Boulevard through Pioneer Park
utilizing existing easements into the Park. Both could also be constructed as
stand-alone projects or in conjunction with the recommended pathway
alignment west of Fallon Avenue, depending on the level of service that the
Council wishes to provide to residents in this area and to patrons of Pioneer
Park.
Council Agenda - 8/13/2007
Cost estimates are included in the attached Feasibility Report and include 10%
contingency costs and 22% indirect costs to cover fees associated with
administrative, engineering, financing and legal items. The estimated cost to
construct the recommended pathway improvements along Fallon A venue is
$113,987. The cost to construct all segments addressed in the feasibility report
is estimated to be $187,945.
It should also be noted that pedestrian safety issues along School Boulevard and
other corridors leading to School Boulevard from Cardinal Hills and Klein
Farms have not yet been addressed by the City. These issues were identified in
a study completed for the City by WSB in August if 2005, however they have
not been addressed due to a lack of funding. Neither the City nor ISD 882 have
identified a means of funding the identified improvements to date, but staff
would like to take this opportunity to remind Council that these improvements
were identified as being necessary and as such still need to be addressed.
B. ALTERNATIVE ACTIONS:
1. Motion to accept the Feasibility Study for City Project No. 2007-12C, and to
authorize preparation of plans and specifications for the Fallon Avenue
pathway improvements as shown in Feasibility Report Figure A.I.
2. Motion to accept the Feasibility Study for City Project No. 2007-12C, and to
authorize preparation of plans and specifications for all pathway
improvements as shown in Feasibility Report Figure A.4.
3. Motion to accept the Feasibility Study for City Project No. 2007-12C, and to
authorize preparation of plans and specifications for pathway improvements
to be identified by Council.
4. Motion to deny the Feasibility Study for City Project No. 2007-12C.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, the City Engineer and the
Streets Superintendent that the City Council approve alternative action #1.
D. SUPPORTING DATA:
Feasibility Report for City Project No. 2007-12C
FEASlBlLJ REPORT
FALLON AVENUE PATHWAY IMPROVEMENTS
CITY PROJECT NO. 2007-12C
MONTICELLO, MINNESOTA
,~
August 13, 2007
Prepared By:
Bruce Westby
City Engineer
August 13, 2007
~
Honorable Mayor and City Council
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Re: Feasibility Report
Fallon A venue Pathway Improvements
City of Monticello Project No. 2007-12C
Dear Mayor and City Council Members:
Transmitted herewith is a Feasibility Report for pathway improvements within City right-of-way
along the west side of Fallon Avenue from Farmstead Avenue to Pioneer Park, and within
Pioneer Park to School Boulevard.
1 would be happy to discuss this report with you at your convenience. Please feel free to call me
at 763-271-3236 should you have any questions.
Sincerely,
City of Monticello
~~
Bruce Westby, P .E.
City Engineer
cc: Jeff O'Neill, City Administrator
John Simola, Public Works Director
Enclosure
brw
CERTIFI ATION
I hereby certifY that this plan, specification or report was prepared
by me or under my direct supervision and that I am a duly
Licensed Professional Engineer under the laws of the State of
Minnesota.
~(L. ~~
Bruce R. Westby, P.E.
Date: August 13,2007
Lic. No. 40116
Feasibility Report
Fallon Avenue Pathway Improvements
City of Monticello Project No. Z007-11C
TABLE OF CONTENTS
TITLE SHEET
LETTER OF TRANSMITTAL
CERTIFICATION SHEET
TABLE OF CONTENTS
3.1 Project Location ..........................................................................................................5
3.2 Existing Conditions..................................................................................................... 5
1. EXECUTIVE SUlVlMARY................................................................................................ 3
2. INTRODUCTION .............................................................................................................. 4
2.1 Authorization ..............................................................................................................4
2.2 Scope....... ..... ........ .......... ...... ............. ........ ..... ......... .......... .......... ............. ........ ..... ...... 4
3. GENERAL BACKGROUND............................................................................................ 5
4. PROPOSED IMPROVEMENTS ..................................................................................... 6
4.1 Pedestrian Facilities .................................................................................................... 6
4.2 Permitsl Approvals....... ................... ....... ........... ................ ........... .... ....... ............ ..... .... 6
4.3 Right-of- Way/Easements....... .............. ..... .................... ..................... .......... ............... 6
5. FINANCING....................................................................................................................... 7
5.1 Opinion of Probable Cost.........................;..................................................................7
5.2 Funding ...... ........... ..... ..... ....... .... ......................... .... ...... ........ ....... .... ... .... ..... .... ...... ..... 7
6. PROJECT SCHEDULE .................................................................................................... 8
7. FEASIBILITY AND RECOMMENDATION................................................................. 9
Appendix A
Project Figures:
A.l - Fallon A venue Pathway Layout
A.2 - South Park Pathway Layout
A.3 - North Park Pathway Layout
A.4 - All Pathway Segments Layout
A.5 - Pathway Typical Sections
Appendix B
Opinion of Probable Costs
Feasibility Report
Fat/on Avenue Pathway Improvements
City of Monticello Project No. Z007.l1C
Feasibility Report
Fallon Avenue Pathway Improvements
City of Monticello Project No. 1007-11C
Page 3
1. EXECUTIVE SUMMARY
City Project No. 2007-12C provides for the construe .on of bituminous pathway improvements
within the City right-of-way west of Fallon Avenue etween Farmstead Avenue and School
Boulevard, as well as the potential construction of t other pathway segments that would
connect the existing concrete sidewalk east of Farmstead A venue to School Boulevard through
Pioneer Park utilizing existing pathway easement corridors.
The City Council authorized preparation of this report on July 23,2007.
The primary focus of this Feasibility Report is in regards to the construction of an 8-foot wide
bituminous pathway along the west side of Fallon Avenue to provide a pedestrian connection
between Farmstead A venue and School Boulevard, with Pioneer Park serving as the primary
pathway corridor. A secondary focus of this report is to examine the potential construction of
two other pathway segments that would also provide pedestrian connections between Farmstead
Avenue and School Boulevard again using Pioneer Park as the connecting corridor.
An 8-foot pathway width is proposed since this is the !typical width for bituminous pathways in
the City of Monticello, and will accommodate the eqUipment used by the City for snow and ice
removal. '
The engineer's opinion of probable project costs for the proposed improvements, including a
complete breakdown of all estimated costs with 10% contingency costs and 22% indirect costs
applied, is included in Appendix B of this report. The proposed improvements can be financed
by using general fund reserves or Park pathway funds.
The construction of all improvements proposed in this Feasibility Report can be completed by
November of2007.
This project is feasible, necessary, and cost-effective from an engineering standpoint, and can be
constructed as proposed herein.
Feasibility Report
Fallon Avenue Pathway Improvements
City ofMonlicel/o Project No. Z007~12C
Page 4
2. INTRODUCTION
2.1 Authorization
This feasibility report was authorized by the City Council on July 23,2007. This improvement
project has been designated as City Project No. 2007-12C.
2.2 Scope
This report primarily addresses a pathway improvement project within the City right-of-way
along the west side of Fallon Street from Farmstead Avenue to School Boulevard. This pathway
project includes construction of approximately 2,000 linear feet of 8-foot wide bituminous
pathway, 750 cubic yards of grading, 3 pedestrian curb ramps and other miscellaneous quantities.
See Appendix A, Figure A.I.
This report also addresses the feasibility of constructing one or two alternate pathway segments
to connect the existing concrete sidewalk east of Farmstead Avenue to School Boulevard through
Pioneer Park. These pathway segments could be constructed in addition to, or in place of, the
primary Fallon Avenue pathway segment. Both would utilize existing pathway easements east
of Farmstead Avenue to connect to Pioneer Park. The southerly pathway easement is currently
in an unimproved condition between Farmstead Avenue and the westerly limit of Pioneer Park,
while the northerly easement contains a 10-foot wide bituminous pathway from Farmstead
Avenue to Pioneer Park.
Construction of the alternate southerly pathway segment as a stand-alone project would include
approximately 2,150 linear feet of 8- foot wide bituminous pathway, 615 cubic yards of grading
and 3 pedestrian curb ramps, along with other miscellaneous quantities. See Appendix A,
Figure A.2. Construction of the alternate northerly pathway segment as a stand-alone project
would include approximately 700 linear feet of 8-foot wide bituminous pathway, 387 cubic yards
of grading and other miscellaneous quantities. See Appendix A, Figure A.3.
The alternate pathway segments could also be constructed in addition to the Fallon Avenue
Pathway segment to provide multiple points of connection between Farmstead Avenue, Pioneer
Park and School Boulevard. In this case, the alternate southerly pathway would connect
Farmstead Avenue to the Fallon Avenue pathway with approximately 950 linear feet of8-foot
wide bituminous pathway, 261 cubic yards of grading, 1 pedestrian curb ramp and other
miscellaneous quantities. See Appendix A, Figure A.4. Construction of the alternate northerly
pathway would connect Farmstead Avenue to the Fallon A venue pathway with approximately
430 linear feet of8-foot wide bituminous pathway, 167 cubic yards of grading and other
miscellaneous quantities. See Appendix A, Figure A.4.
Opinions of probable cost and project financing for all proposed pathway improvements are
noted in Appendix B herein.
3. GENERAL BACKGROUND
3.1 Project Location
The proposed project is located within City right-of-way within the area bounded by Fallon
Avenue, F armstead Avenue and School Boulevard. Most of the improvements will occur within
Pioneer Park. Project layouts of all proposed and altemate improvements are included in
Appendix A of this report.
3.2 Existing Conditions
Existing pedestrian facilities include concrete sidewalk along the east side of Farmstead Avenue
from Park Drive to School Boulevard, as well as bituminous pathway along the south side of
School Boulevard from TH 25 to CSAH 18. Miscellaneous pedestrian curb ramps and crosswalk
signing and striping are also located along the Farmstead Avenue and School Boulevard
corridors. Staff will salvage and reuse all existing pedestrian facilities with the proposed
improvements wherever practical.
F easibi/ity Report
Fallon A venue Pathway {mprovements
City o/Monticello Project No. 2007-11C
Page 5
Feasibility Reporl
Fallon Avenue Pathway Improvements
City of Monticello Project No. 1007-11C
Page 6
4. PROPOSED IMPROVEMENTS
4.1 Pedestrian Facilities
I
The proposed improvements along Fallon A venue include the construction of approximately
2,000 linear feet of 8-foot wide pathway, 750 cubic yards of grading, 3 pedestrian curb ramps, 48
linear feet of crosswalk striping and other miscellaneous quantities. See Appendix A, Figure
A.I.
Construction of the alternate southerly pathway to connect Farmstead Avenue to School
Boulevard would include approximately 2,150 linear feet of8-foot wide bituminous pathway,
615 cubic yards of grading, 3 pedestrian curb ramps, 48 linear feet of crosswalk striping and
other miscellaneous quantities. See Appendix A, Figure A.2.
Construction of the alternate northerly pathway to connect Farmstead A venue to School
Boulevard would include approximately 700 linear feet of 8-foot wide bituminous pathway, 387
cubic yards of grading and other miscellaneous quantities. See Appendix A, Figure A.3.
Construction of all pathway segments identified would include approximately 3,380 linear feet
of8-foot wide bituminous pathway, 1,471 cubic yards of grading, 4 pedestrian curb ramps, 48
linear feet of crosswalk striping and other miscellaneous quantities. See Appendix A, Figure
A.4.
4.2 Permits! Approvals
A permit from the City will be required for grading within the Park and our roadway right-of-
way. In addition, a NPDES permit from the MPCA may be required for managing stormwater
and erosion control depending on which improvements addressed within this report are actually
constructed.
4.3 Right-of-WaylEasements
No right-of-way and/or easements will need to be acquired to complete the improvements as
proposed.
Feasibility Report
Fallon Avenue Pathway Improvements
City of Monticello Project No. 2007-12C
Page 7
5. FINANCING
5.1 Opinion of Probable Cost
A detailed opinion of probable cost for the proposed pedestrian facility improvements is located
in Appendix B of this report. These opinions of probable cost incorporate 2007 construction
costs and include a 10% construction contingency cost and 22% indirect costs to cover the
indirect costs associated with administrative, engineering, financing and legal items. A rate of
22% was used to cover indirect costs since legal fees will be minimal and engineering costs
should be low based on the lack of complexity of the project.
The opinion of probable costs for constructing the primary pathway improvements along Fallon
Avenue is $113,987. Should construction of any of the alternative pathway segments be
considered their probable costs are included in Appendix B of this report.
5.2 Funding
The proposed pathway improvements can be financed using general fund reserves or Park
pathway funds.
Feasibility Report
F al/on A venue Pathway Improvements
City ofMon#cello Projed No.l007-12C
Page 8
6. PROJECT SCHEDULE
The proposed project schedule for the improvements outlined in this report is as follows:
Council Accepts Feasibility ReportlAuthoriz s Plans and Specs...............August 13,2007
Council Approves Plans and Specs/Authorizds Ad for Bids................ September 10,2007
Receive Bids ..... ..... ..... .... ... ............ ....... ..... .............. ... ........ ... ...... ........... ..... October 2, 2008
Award Contract......... .............. .......... .......... ........ ........ .... .......... ..... .......... .... October 8, 2007
Begin Construction ...... ... ... .......... ............. ............... ............ ..... ... ....... ....... October 15, 2007
Completion of Project ........ ........ ...... ....... ... ... ........... .......... ....... ...... ..... ..November 16, 2007
7. FEASIBILITY AND RECOMMENDATION
It is the recommendation of the City Engineer that City Project No. 2007-l2C as outlined in this
Feasibility Study is feasible, necessary, and cost-effective from an engineering standpoint.
Feasibility Report
Fallon Avenue Pathway Improvements
CityofMomicel/o Project No.l007-12C
Page 9
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APPENDIX A
Project Figures
F eas;bility Report
Fallon Avenue Pathway Improvements
City of,~fontice/Jo Project I\'o. 1007-12C
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Fallofl Avenue Pathway Improvements
City o/Monticello Project No. 2007-12C
APPENDIX B
Opinion of Probable Costs
SeE" Fre:;,. A, I
CP Z007.1ZC
PRINTED 8/9/Z007
ESTIMATED QUANTITIES. FALLON AVENUE PATHWAY (FARMSTEAD TO SCHOOL BLVD) (1)
TOTAL
QUANTITY
UNIT
PRICE
NOTES
ITEM NO. ITEM DESCRIPTION
UNIT
.50
. 0.00
.50 .
1
.00
1
u
3
,0 .
8. 0
.0
3
6
PROJECT
COST
,500.0
2, .00
.0
3.
, 5 .
1.
.50 O.
5
Z
7
18.0
3
.5
.6
N
N
7 0.00
o
575.
N
L
A
o
3.
. 0
4
TOTAL CONSTRUCTION COST =
10% CONTINGENCY =
SUBTOTAL =
ZZ% INDIRECT COSTS =
TOTAL PROJECT COST =
NOTES:
1 ALL PAY ITEMS NOT IDENTIFIED IN THE PLANS SHALL BE CONSIDERED INCIDENTAL TO CONSTRUCTION.
Z ASSUMES 0.1 ACRES CLEARING & GRUBBING REQUIRED @ SOUTH END OF PIONEER PARK.
3 ASSUMES ZO" CUT SOUTH OF PARK AND NORTH OF PARK DRIVEWAY, AND Z" CUT IN LOW-LYING PARK AREA.
4 SGB REQUIRED UNDER ALL PATHWAY@ 11' WIDTH x lZ" DEPTH.
5 6" SUBGRADE PREPARATION REQUIRED UNDER ALL PATHWAY@Z'WIDERTHAN PATHWAY EACH SIDE.
6 AGGREGATE BASE REQUIRED UNDER ALL PA THWA Y @ 9.5' WIDTH x 6" DEPTH.
7 ASSUMES 4 - 8" CULVERTS WILL BE REQUIRED UNDER PATHWAY IN LOW.L Y1NG PARK AREA.
8 ASSUMES Z,OOO LINEAR FEET OF PATHWAY WEST OF FALLON AVENUE.
9 ASSUMES 75% OF PATHWAY WILL REQUIRE SILT FENCE ON WEST SIDE TO PREVENT SEDIMENT TRANSPORT.
10 SOD INSTALLED ON ALL DISTURBED AREAS THROUGHOUT PROJECT.
11 CROSSWALK STRlPING@PARKDRlVEWAY.
8' Bit. PathwaY:ll 2000' on Fallon (1,200'low-lylng Parkland & 800' higher elevation land).
.5
.00
,Z
3,6
5, 8.
o .0
70 .
7,
.00
$84,938.00
$8,493.80
$93.431.80
$ZO.555.00
$113,986.80
. 0 . 0
55.
10.
<;ec FrG. At, '2.
CP 20~7_12C
ESTIMATED QUANTITIES - SOUTH PARK PATHWAY (FARMSTEAD TO SCHOOL BLVD) (1)
TOTAL
QUANTITY
UNIT
PRICE
NOTES
ITEM NO. ITEM DESCRIPTION
UNIT
5
.6 3 0
. 0 5
.5 8'
5
6
. 0
9 57. 5
0 5 2.
2
2
5
2 .
TOTAL CONSTRUCTION COST =
10% CONTINGENCY =
SUBTOTAL =
22% INDIRECT COSTS =
TOTAL PROJECT COST =
NOTES:
1 ALL PAY ITEMS NOT IDENTIFIED IN THE PLANS SHALL BE CONSIDERED INCIDENTAL TO CONSTRUCTION.
2 ASSUMES 20" CUT IN TRAIL EASEMENT AND NORTH OF PARK DRIVEWAY, AND 2" CUT IN LOW-LYING PARK AREA.
3 SGB REQUIRED UNDER ALL PATHWAY@ll' WIDTH x 12" DEPTH.
4 6" SUBGRADE PREPARATION REQUIRED UNDER ALL PATHWAY@2'WIDERTHANPATHWAYEACHSIDE.
5 AGGREGATE BASE REQUIRED UNDER ALL PATHWAY@9.5'WIDTH x 6" DEPTH.
6 ASSUMES 4 - 6" CULVERTS WILL BE REQUIRED UNDER PATHWAY IN LOW.L Y1NG PARK AREA.
7 ASSUMES 2,150 LINEAR FEET OF PATHWAY REQUIRED.
8 ASSUMES 75% OF PATHWAY WILL REQUIRE SILT FENCE ON WEST SIDE TO PREVENT SEDIMENT TRANSPORT.
9 SOD INSTALLED ON ALL DISTURBED AREAS THROUGHOUT PROJECT.
10 CROSSWALK STRIPING@PARK DRIVEWAY.
8' Bit. Pathway Length = 2,150' (950' Farmstead 10 Fallon & 1,200' along Fallon (0 School Blvd).
PRINTED 8/9/2007
PROJECT
COST
. 0
.5
.50
.50
. 0
. 0
. 0
2
$87,131.00
$8,713.10
$95,844.10
$21,085.70
$116,929.80
~e'6 FrIO., ~,'3
CP 2007-12C
PRINTED 81912007
ESTIMATED QUANTITIES. NORTH PARK PATHWAY (FARMSTEAD TO SCHOOL BLVD) (1)
TOTAL UNIT PROJECT
NOTES ITEM NO. ITEM DESCRIPTION UNIT QUANTITY PRICE COST
I M 1 Sf, 1,5 0.0
AWING BITUMINOUS PAVEM rrr 80.00
2 .5 ~ 7 :;g. 0 3~
105.522 ~ ICV) 14
112.603 700
5 2211.501 , BASE CLASS 5 MOD. N 56 1
6 2501.511 8"CS I .00 6.0
7 2521.604 6 . 0 $12,312.00
2563.601 1 $250.00 $250.00
SIL ,
575. 5 , TYPE LAWN /INCL. o FERn 89
TOTAL CONSTRUCTION COST = $28,711.00
10% CONTINGENCY = $2,871.10
SUBTOTAL = $31,582.10
22% INDIRECT COSTS = $6,948.06
TOTAL PROJECT COST = $38,530.16
NOTES:
1 ALL PAY ITEMS NOT IDENTIFIED IN THE PLANS SHALL BE CONSIDERED INCIDENTAL TO CONSTRUCTION.
2 ASSUMES 20" CUT NORTH OF PARK SHELTER, AND 2" CUT IN LOW.L Y1NG PARK AREA.
3 SGB REQUIRED UNDER ALL PATHWAY@11'WIDTHx12"DEPTH.
4 6" SUBGRADE PREPARATION REQUIRED UNDER ALL PATHWAY@2'WIDERTHAN PATHWAY EACH SIDE.
5 AGGREGATE BASE REQUIRED UNDER ALL PA THWA Y @ 9.5' WIDTH x 6" DEPTH.
6 ASSUMES 1 - 8" CULVERT WILL BE REQUIRED UNDER PATHWAY IN LOW-LYING PARK AREA.
7 ASSUMES 700 LINEAR FEET OF PATHWAY REQUIRED.
8 ASSUMES 75% OF PATHWAY WILL REQUIRE SILT FENCE ON WEST SIDE TO PREVENT SEDIMENT TRANSPORT.
9 SOD INSTALLED ON ALL DISTURBED AREAS THROUGHOUT PROJECT.
8' BIt. Pathway Length :II 700' (430' Farmstead to Shelter & 270' to School Blvd).
<;"ec F]:""G.. A, 4-
CP 2007 -12C
PRINTED 8/912007
ESTIMATED QUANTITIES - ALL PATHWAY SEGMENTS INCLUDED (1)
NOTES ITEM NO. ITEM DESCRIPTION
. 01
N IN
.50
.5 3 0
05.
21
5 3
6 .5 5
UNIT
TOTAL
QUANlTITY
UNIT
PRICE
PROJECT
COST
1
,5 .00
,5 0
.0 50.
o. 0
1 7.50
1. . 70.0
.5 ,97.
1 . 0 2,
6
119
5
,0 O.
H
5
N
5
.502 1
LA
3.
. 0
24 .0
TOTAL CONSTRUCTION COST =
10% CONITINGENCY =
SUBTOTAL =
22% INDIRECT COSTS =
TOTAL PROJECT COST =
$140,048.50
$14,004.85
$154,053.35
$33,891.74
$187,945.09
NOTES:
1 ALL PAY ITEMS NOT IDENlTIFIED IN THE PLANS SHALL BE CONSIDERED INCIDENlTAL TO CONSTRUCTION.
2 ASSUMES 0.1 ACRES CLEARING & GRUBBING REQUIRED @SOUTH END OF PIONEER PARK
3 ASSUMES 20" CUT SOUTH OF PARK AND NORTH OF PARK DRIVEWAY, AND 2" CUT IN LOW-LYING PARK AREA.
4 SGB REQUIRED UNDER ALL PATHWAY@ 11' WIDTH x 12" DEPTH.
5 6" SUBGRADE PREPARATION REQUIRED UNDER ALL PATHWAY@2'WIDERTHAN PATHWAY EACH SIDE.
6 AGGREGATE BASE REQUIRED UNDER ALL PATHWAY@9.5'WIDTHx6"DEPTH.
7 ASSUMES 7 - 8" CULVERTS WILL BE REQUIRED UNDER PATHWAY IN LOW-LYING PARK AREA.
8 ASSUMES 2,000 LINEAR FEET OF PATHWAY WEST OF FALLON AVENUE.
9 ASSUMES 75% OF PATHWAY WILL REQUIRE SILT FENCE ON WEST SIDE TO PREVENIT SEDIMENT TRANSPORT.
10 SOD INSTALLED ON ALL DISTURBED AREAS THROUGHOUT PROJECT.
11 CROSSWALK STRIPING@PARK DRIVEWAY.
8' Bit. Pathway = 2000' on Fallon (1.200' low-lying ParkJand & 800' higher elevation land) + 950' SPark cnxn + 430' N Park cnxn
.. 3,380'
Low-lying areas = 1,200' + 300' + 250' '" 1,750'
F:C-6. A.4- (w( Ad)
CP 20 7.12C
PRINTED 819/2007
ESTIMATED QUANTITIES.. SOUTH PARK PATHWAY CNXN (FARMSTEAD TO FALLON PATHWAY) (1)
TOTAL UNIT PROJECT
NOTES ITEM NO. ITEM DESCRIPTION UNIT QUANTITY PRICE COST
2. " ~1,5uU.OO
1 5 ~1
5.5ul ;; '!U 1 ~..OO $2,349.00
, ).0<2 '!U 6 12.50 ~5,325.00
4 _ L"'" 9 $1.50 ~. ,425.00
5 <<11 .5ul 'uN 7 .5 ,
6 <0<1'.", L'N' 2.
<5 1..02 ~AY ""..", "" $1,
7 <5 1..04 '>In" 9 ,722.00
I
<531.0U1 A 61 LIN ., 5 5. 5.
<5.'..01 .0 O.
. C1N, r ,
. 7 .5 .luM>ul "'" TV 1<5. 53,
TOTAL CONSTRUCTION COST = $38,999.50
10% CONTINGENCY = $3,899.95
SUBTOTAL = $42,899.45
22% INDIRECT COSTS = $9,437.88
TOTAL PROJECT COST = $52,337.33
NOTES:
1 ALL PAY ITEMS NOT IDENTIFIED IN THE PLANS SHALL BE CONSIDERED INCIDENTAL TO CONSTRUCTION.
2 ASSUMES 20" CUT IN TRAIL EASEMENT AND NORTH OF PARK DRIVEWAY, AND 2" CUT IN LOW-LYING PARK AREA.
3 SGB REQUIRED UNDER ALL PATHWAY@11'WIDTHX12"DEPTH.
4 6" SUBGRADE PREPARATION REQUIRED UNDER ALL PATHWAY@2'WIDERTHAN PATHWAY EACH SIDE.
5 AGGREGATE BASE REQUIRED UNDER ALL PATHWAY@9.5'WIDTHx 6" DEPTH.
6 ASSUMES 2 - 8" CULVERTS WILL BE REQUIRED UNDER PATHWAY IN LOW-LYING PARK AREA.
7 ASSUMES 950 LINEAR FEET OF PATHWAY REQUIRED.
8 ASSUMES 75% OF PATHWAY WILL REQUIRE SILT FENCE ON WEST SIDE TO PREVENT SEDIMENT TRANSPORT.
9 SOD INSTALLED ON ALL DISTURBED AREAS THROUGHOUT PROJECT.
10 CROSSWALK STRlPING@PARKDRIVEWAY.
S' Bit Pathway Length.. 950' (Farmstead to Fallon Avenue pathway)
F'I:'b. AA (wi ~,()
CP 2007.12C
PRINTED 8/9/2007
PROJECT
COST
ESTIMATED QUANTITIES.. NORTH PARK PATHWAY CNXN (FARMSTEAD TO FALLON PATHWAY) (1)
NOTES
TOTAL UNIT
UNIT QUANTITY PRICE
.0
.5
30 1.5
O.
N 7 8. 0
2
ITEM NO. ITEM DESCRIPTION
02 .
05.
4 1. 3
5
6
7
.5 1
5
521. 04
25
A
9
575.5 5
L.
09
TOTAL CONSTRUCTION COST =
10% CONTINGENCY =
SUBTOTAL =
22% INDIRECT COSTS =
TOTAL PROJECT COST =
NOTES:
1 ALL PAY ITEMS NOT IDENTIFIED IN THE PLANS SHALL BE CONSIDERED INCIDENTAL TO CONSTRUCTION.
2 ASSUMES 20" CUT NORTH OF PARK SHELTER, AND 2" CUT IN LOW-LYING PARK AREA.
3 SGB REQUIRED UNDER ALL PATHWAY@ 11' WIDTH x 12" DEPTH.
4 6" SUBGRADE PREPARATION REQUIRED UNDER ALL PATHWAY@2' WIDER THAN PATHWAY EACH SIDE.
5 AGGREGATE BASE REQUIRED UNDER ALL PATHWAY@9.5'WIDTHx6"DEPTH.
6 ASSUMES 1 - 8" CULVERT WILL BE REQUIRED UNDER PATHWAY IN LOW-LYING PARK AREA.
7 ASSUMES 700 LINEAR FEET OF PATHWAY REQUIRED.
8 ASSUMES 75% OF PATHWAY WILL REQUIRE SILT FENCE ON WEST SIDE TO PREVENT SEDIMENT TRANSPORT.
9 SOD INSTALLED ON ALL DISTURBED AREAS THROUGHOUT PROJECT.
8' Bit. Pathway Length = 430' (Farmstead to Shelter).
,5 0.00
,5 .
2,412.5
,5
25 .
7.
$18,002.00
$1,800.20
$19,802.20
$4,356.48
$24,158.68
Council Agenda - 81]312007
13. Consideration of approvinl!: placement of all-wav stop at the intersection of
School Boulevard and Fallon Avenue. (B.W.)
A. REFERENCE AND BACKGROUND:
On Friday, July 20, 2007 City staff received a petition signed by 171 people
from the Cardinal Hills and Klein Farms neighborhoods requesting that the City
install stop signs at all legs of the intersection of School Boulevard and Fallon
A venue, thereby making it an all-way stop controlled intersection. City staff has
also received numerous individual requests in the past from residents to install
an all-way stop at this intersection.
Recently the Principal of Little Mountain Elementary School also requested that
the City convert the intersection of School Boulevard and Fallon Avenue into an
all-way stop. This request was based on the fact that Independent School
District 882 implemented new bussing restrictions for the 2007-2008 school
year. As such all children living less than one-mile from school will no longer
be bussed to school as they had in the past. Because of this the school has
determined that an additional 161 students could be walking across this
intersection each school day, and would therefore like to have an all-way stop.
In response to the requests the City completed an all-way stop warrant analysis
for this intersection using the new pedestrian numbers provided by Little
Mountain Elementary. Based on the new analysis it has been determined that
the existing 2-way stop control intersection is working satisfactorily, however
the school crossing warrant is now met and as such an all-way stop should be
installed on an interim condition until such time that a traffic signal can be
installed. The City and School District should therefore begin discussions on
the installation of a traffic signal system at this intersection at some point in the
future. This time will be determined by future growth and the operation of the
intersection as an all-way stop. For more information on this see the attached
memo from WSB and Associates.
It should be noted that Little Mountain Elementary has a plan in place to provide
two adult crossing guards at this intersection both before and after school, and
that these crossing guards will stop traffic on all legs of the intersection while
the students are allowed to cross two of the legs as needed. This is important to
note because even if the City Council approves the installation of an all-way
stop at this intersection, the school must still provide adult crossing guards for
their students both before and after school.
It should also be noted that this intersection was converted to an all-way stop for
a period of slightly less than one-year during the recent construction of the
CSAH 18 interchange and appeared to operate just fine during that time.
Council Agenda - 8/13/2007
Staff is therefore recommending that th~ City Council approve the installation of
all-way stop control signing at the intet. ection of School Boulevard and Fallon
A venue in an interim condition. If Co cil approves an all-way stop staff can
erect the necessary signing within five orking days. Staff will also monitor the
operation of this intersection to make sure no operational or safety issues
emerge. Again, it is expected that the school will provide adult crossing guards
both before and after school at this intersection even after it becomes an all-way
stop.
B. ALTERNATIVE ACTIONS:
1. Motion to direct staff to revise the intersection control signing at School
Boulevard and Fallon A venue to an all-way stop.
2. Motion to direct staff to leave the existing intersection control signing at the
intersection of School Boulevard and Fallon Avenue as is.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, the City Engineer and the
Streets Superintendent that the City Council approve alternative action #1.
D. SUPPORTING DATA:
Memo from WSB and Associates dated August 8, 2007.
...
WSB
& As3Odaies. lite.
Infrastructure. Engineering. Planning. onstruction
701 Xenia Avenue South
Suite #300
Minne.polls, MN 55418
Tel: 783 541-4800
Fax: 783 541-1700
Memorandum
To:
Bruce Westby, PE, City Engineer, City of Monticello
From:
Chuck Rickart, PE, PTOE
Joel Katz, PE, PTOE
Date:
August 8, 2007
Re:
Intersection Analysis, School Boulevard at Fallon Avenue
City of Monticello
WSB Project 1160-611
As requested, the intersection of School Boulevard and Fallon Avenue in the City of Monticello (Figure
Ion the following page) has been analyzed to determine ifit meets the MnMUTCD all-way stop or traffic
signal warrants.
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Figure 1. Project Location
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Bruce Westby
School Crossing Signal Warrant
Page 2
Traffic Volume Data
Traffic volumes were taken from a WSB 48-hour tube cqunt taken on December 13 and 14, 2006.
For purposes of this analysis, the volumes from 8:00 to 91:00 a.m. were used.
Pedestrian volumes were provided by Independent SchoJl District 882 in Monticello.
The pertinent pedestrian data is shown below:
Fallon Ave.
21 Veh. ~
30 Peds.
255 Veh.
-
Blvd.
--+
284 Veh.
78 Peds.
131 Peds.
t 48 Veh.
Traffic and pedestrian volumes at the intersection of School Boulevard with Fallon Avenue, 8:00-9:00 a.m.
Intersection Control Analvsis
The traffic control at an intersection is critical to the operation of both intersecting roadways. If
incorrect traffic control is installed for the existing traffic conditions and topographic characteris-
tics of the intersection, unnecessary delay and crashes could occur. The traveling public,
especially persons not familiar with the area, typically drive based on instinct. Drivers subcon-
sciously evaluate their surroundings to determine what type of intersection control should or
should not be located at an intersection approach. It is very difficult to determine what correct
intersection controls should be; however, several factors should be evaluated when determining
intersection control. These include:
Traffic Conditions - Traffic volume, speed of traffic approaching the intersec-
tion, the number ofturning vehicles at the intersection, and vehicle make up (Le.,
trucks, buses, etc.)
Topographic Conditions - The grade of each approaching roadway, location and
size of adjacent buildings or structures, angle of the intersection, geometrics (i.e.,
number of lanes), and if a school or park is located near the area.
Human Factors - The age of drivers, how the driver responds to certain situa-
tions and physical attributes of the driver.
Based on these conditions and factors, potential intersection control can be evaluated and
determined. Several techniques can be used to determine what kind of intersection control is
warranted at specific intersections. When developing an assessment of an intersection for all-way
stop or signalization, the traffic conditions and topography conditions can be used quite readily in
the review procedure. The human factors are very difficult to define and evaluate as part of the
analysis procedure. Therefore, engineering judgment should be used when evaluating the human
factors of the analysis procedure.
This procedure in evaluating the need and location of all-way stops or traffic signal control can be
found in the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). The
requirements for each are discussed below:
Bruce Westby
School Crossing Signal Warrant
Page 3
All-Way Stop Sign Control
Warrant No. I. Where traffic signals are warranted and urgently needed, the all-
way stop can be an interim measure; or
Warrant No.2. An accident problem indicating that five or more reported
accidents per year, correctable by all-way stop installation; or
Warrant No.3. Vehicular volumes:
a) A total vehicular volume entered the intersection from ap-
proaches must average at least 500 vehicles per hour for 8
hours of an average day; and
b) The combined vehicular and pedestrian from the minor street
or highway must average at least 200 units per hour for the
same 8 hours, with an average delay of the minor street vehicu-
lar volume of at least 30 seconds per vehicle; however,
c) When the 85th percentile approach speed of the major street
traffic exceeds 40 mph, requirements can be reduced to 70%.
Based on the criteria discussed above, the intersection of School Boulevard at Fallon Avenue
would not justify all-way stop signs,
It should be noted that studies conducted throughout the country have concluded that installation
of stop signs where not warranted or justified, can cause additional crashes and create enforcement
issues for local officials. Studies have also concluded that the use of stop signs as speed reduction
measures has not worked. In fact, it has been found that speeds near intersections have actually
increased. In addition, if stop signs are installed at locations where they are unnecessary, the
traveling public, over time, will begin to ignore these signs.
Traffic Signal Control
Warrant No. lA, Minimum Vehicular Volume, is intended for application where the volume of
intersecting traffic is the principal reason for consideration of signal installation. This warrant is
met when, for each of any 8 hours of an average day, the traffic volume on the major street totals
at least 500 to 600 vehicles per hour based on number of lanes (total of both approaches); and the
minor street traffic volume totals at least 150 to 200 vehicles per hour, also based on the number of
lanes (sum of one approach only).
Warrant No. IB, Interruption of Continuous Traffic, applies to a condition where the traffic
volume on the major street is so heavy that the traffic on the minor intersecting street suffers
excessive delay or hazard in crossing the major street. This warrant is met when, for each of any 8
hours of an average day, the traffic volumes on the major street totals at least 750-900 vehicles per
hour based on the number oflanes (total of both approaches); and the minor street traffic volume
totals at least 75 to 100 vehicles per hour, also based on the number oflanes (sum of one approach
only).
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Bruce Westby
School Crossing Signal Warrant
Page 4
Warrant No. IC, Combination of Warrants, is meti where no single warrant is met, but where
Warrants I and 2 are satisfied to the extent of80% or more of the stated values.
Warrant No. 2, Four Hour Volumes, maybe met when each of any 4 hours ofan average day,
when plotted, fall above a specified curve in the MUTeD, Figure 4-7. The plotted points represent
the vehicles per hour on the major street approach (total of both approaches) and the corresponding
vehicles per hour on the higher volume minor street approach (one direction only). The lower
threshold volume for a minor street approach with one approach lane is 100 vehicles per hour.
Warrant No. 3B, Peak Hour Volume, is intended for application when traffic conditions are such
that for one hour of the day, minor street traffic suffers undue traffic delay in entering or crossing
the major street. This warrant is met when anyone hour (4 consecutive 15-minute periods) of an
average day falls above the curve, referenced in Warrant No.9 as Figure 4-5.
Warrant No.. 5, School Crossing Warrant, the need for a traffic control signal shall be considered
when an engineering study of the frequency and adequacy of gaps in the vehicular traffic stream as
related to the number and size of groups of school children at an established school crossing across
the major street shows that the'numberof adequategaps"inthe traffic"Streamduringthe-period
when the children are using the crossing is less than the number of minutes in the same period and
there are a minimum of20 students during the highest crossing hour.
Warrant No.7, Accident Experience, is met when five or more crashes, of types susceptible to
correction by traffic signal control, have occurred within a 12-month period along with the
intersection meeting minimum vehicular volumes. A right angle crash is typically considered a
correctable crash. The attached crash investigation worksheet illustrates the total number of
crashes per year.
Based on the traffic volumes, crashes and roadway geometrics, the intersection meets the
requirements for signalization based on the above warrants. The following table outlines the
requirements for each warrant and the number of hours the intersection meets each warrant.
Table 2: Traffic Signal Warrant Summary
Warrant
1A - Minimum Vehicular Volume
18 - Interru tion of Continuous Traffic
1 C - Combination of Warrants
2 - 4-Hour Volume
38 - Peak Hour Volume
5 - School Crossin Walk
Hours Re uired
8
8
8
4
1
1
Hours Met
o
o
o
o
o
1
Assumptions and Related to School Crossing Warrant Analysis
- Approximate crosswalk length is the width of two traffic lanes plus a shoulder on each side:
2(12 + 6) = 36 feet (assumed width)
- 90% of the students approaching the school arrive at the crosswalks within a 20-minute period
(assumed) .
Given the assumption of the 20-minute student arrival period, traffic volumes were reduced
accordingly, i.e., the 8:00-9:00 volumes were reduced to one-third of the recorded volumes.
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Bruce Westby .
School Crossing Signal Warrant j
Page 5
The critical movement is the crossing of School B ulevard (the "major street" as per Warrant
5) as the road has a significantly higher traffic volume than Fallon Avenue, and it has the
highest pedestrian volume of the three pedestrian cross walks.
Approximately 10% of the opposing traffic on School Boulevard arrives at the crosswalk at the
same time (assumed); therefore, the traffic volume has been reduced, accordingly, for the
purposes of determining the number of gaps in traffic at the crosswalk.
No provisions were made for turning movements. (In that respect, the analysis results are
conservative.)
A straight-line distribution of the gap times was assumed (i.e., the longest gap was twice the
average time and the shortest gap time was zero. (This also puts the analysis results on the
conservative side as it is most likely that the gap times would actually be bunched toward the
average with fewer of them at the extremes.)
Calculations
The fo!I.o~i!1.s. formula for thecri!ic~!gap was taken from the 2000 edition of the Transportation
Research Board's Highway Capacity Manual:
Ie = USp + Is
where: Ie = critical gap in seconds,
L = length of the crosswalk in feet,
Sp = walking speed (assumed to be 4.0 ft/sec for students), and
Ts = startup and clearance time (assumed to be 5.0 seconds)
With the values from the assumptions, above, the calculation is as follows:
Ie = 36/4 + 5.0 = 14.0 seconds.
To account for the assumed peak 20-minute student arrival period and the assumption that only
90% of the students arrive during that peak as indicated in the assumptions above, the volumes
were reduced to the numbers shown in below.
Fallon Ave.
7 Veh. ~
-+
95 Veh.
27 Peds.
85 Veh.
-
Blvd.
70 Peds.
118 Peds.
t 16 Veh.
Traffic and pedestrian volumes reduced to account for the twenty-minute arrival period for the students and
the assumption that only 90% of the students arrive during that period.
From the volumes shown in Figure 3, the total volume of traffic on School Boulevard is:
95 + 85 = 180 vehicles
With the assumption that 10% of the traffic in opposing directions on School Boulevard arrive at
the Fallon Avenue intersection at the same time, the total volume for the warrant calculations was
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Bruce Westby
School Crossing Signal Warrant
Page 6
reduced to 90% of the actual20-minute volume:
0.9 (180) = 162 vehicles crossing Fallon Avenue during the 20-minute student peak
The number of gaps is equal to the number of vehicle crossings minus I:
162 - I = 161 gaps in traffic on School Boulevard at the Fallon Avenue crosswalk during the 20-
minute peak
The average time of the gaps is equal to the length of the time of the sample divided by the number
of gaps:
20 minutes x 60 seconds/minute + 161 gaps = 7.45 seconds/gap
The figure below is a representation of the assumed straight-line relationship between the number
of gaps and the size of each gap in seconds. x represents the number of gaps greater than 14
seconds (the critical gap as calculated above). The average time of the gaps is 7.45 seconds. The
straight line thus assumes a range from 0 seconds to 14.9 seconds. A ratio equation identifies x:
14/(161-x)=14.9/161 '......
Solving for x:
x = 161 - [161(14)114.9] = 9.7 - 10 gaps> 14 seconds
Critical Gap (14 sec)
14.9 sec
(
161 gaps
)
Straight-line representation of the number of gaps to the size of each in seconds during the 20-minute time
period covered in this analysis.
According to the criteria covered in Traffic Signal Warrant 5 for application at school crossings, a
signal is warranted at the intersection of School Boulevard and Fallon A venue as the number of
adequate gaps (10, each greater than the critical gap time of 14 seconds) is less than the number of
minutes in the analysis period (20). The number of students crossing School Boulevard during that
period (118) is far greater than the number required by the warrant (20).
As indicated previously, a straight line distribution was assumed for the gaps. The actual
distribution would not be expected to be a straight line; however, given that 180 vehicles arrive in
the 20-minute period, an average arrival rate of nine vehicles per minute or one vehicle every 6.7
seconds, makes it rather unlikely that there could be a significantly greater number of gaps at the
high end. The number of acceptable gaps would have to double to 20 in order for the intersection
to fail to meet the warrant. As it is likely that most of the gaps would tend to be clustered closer to
the average rather than to the possible extremes, it seems to be reasonable to conclude that there
would actually be fewer acceptable gaps rather than more of them under actual conditions. A field
investigation tabulating the actual range and value of gaps would verify the certainty of this
conclusion and would be consistent with the usual practice of tailoring a warrant analysis to actual
conditions at an intersection.
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Bruce Westby
School Crossing Signal Warrant
Page 7
ConclusionslRecommendations I
Based on the warrant study for both all-way and traffic signal control, the following conclusions
can be made:
. The existing two-way stop condition is operating at an acceptable level of service.
. The stop-sign warrants for an all-way stop are not met; however, use of the all-way stop as
an intermediate condition prior to signal installation could be accommodated.
. Based on the traffic and pedestrian data, the school crossing warrant is met at the intersec-
tion.
Based on the conclusions discussed above, the following recommendations are made:
1. Install "Stop" signs on the School Boulevard apprbaches to Fallon Avenue. Also install
"all-way" signs under all stop signs.
2. Install "Stop Ahead" signs for the School Boulevard approaches.
3. Install a temporary "Traffic Control Change Ahead" sign on School Boulevard for both
approaches to Fallon Avenue for a minimum of two weeks.
4. Begin discussion with the School District for the installation of a traffic signal system at
School Boulevard and Fallon Avenue.
14.
Review of Assessment Polk Re
Proiect No. 2007-01C) (WSB)
Council Agenda: 8/13/07
of Monticello
A. REFERENCE AND BACKGROUND:
This issue came to light with the 2007 Stre. t Reconstruction Project. The City Council
has been addressing the policy of charging multiple assessments for multiple driveways
to a single housing unit. The City Council previously took action that existing homes
which have multiple driveways will be charged a single assessment for the street
reconstruction program. The Council is not advocating that the policy of allowing one
driveway for an individual unit be modified for new construction. The Council further
suggested that staff review previous reconstruction projects to determine if other property
owners were charged multiple assessments for multiple driveways.
We took Council direction to be that the Council wanted to review single unit properties
with multiple driveways and not twin home or town home units that serve multiple
property owners. The following is a summary of our investigation:
2003 Reconstruction Proiect
All multiple charged assessments were for duplexes or town houses.
2004 Reconstruction Proiect
No dual driveway assessments.
2005 Reconstruction Proiect
There are five units that were assessed contrary to the new policy.
1. 1101 River Street West - Loop driveway from River Street to Oak Lane
2. 1029 River Street West - Loop driveway from River Street to Oak Lane
3. 1116 Sandy Lane - Driveways to attached and detached garages
4. 1101 Broadway Street - Loop driveway from Willow Street to Broadway Street
5. 900 River Street West - Driveway to the garage and a separate one to a basement
rental unit
2006 Reconstruction Proiect
No issues.
2007 Reconstruction Proiect
Five properties previously discussed.
Of the properties listed, the 900 River Street West parcel does have a tenant that may not
meet the criteria for the policy. Council may want to also address that the additional
assessment can be waived if the home comes into compliance with driveway construction
and possibly a minimum width.
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Council Agenda: 8/13/07
B. ALTERNATIVE ACTIONS:
1. Revise policy to address issues with ental units, driveway width, and surface.
The new policy will be in place for I driveways currently in place as of the
Council meeting.
2. Do not revise the assessment approach.
C. STAFF RECOMMENDATION:
Council should give the staff direction for revising assessments previously levied along
with addressing design considerations for second driveways:
. Should properties with a rental space with two driveways pay one or two
assessments?
. Should the City restrict the width of second driveway?
. Should the City require a paved surface on at least a non-erosive surface?
D. SUPPORTING DATA:
May 29,2007 Agenda Item: Consideration of Assessment Policy Regarding Multiple
Driveways
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11. Consideration of Assessment Policv Rel!ardinl! MultiDle Drivewavs (WSB)
A. REFERENCE AND BACKGROUND:
Since the City has been completing street reconstruction projects, the policy for
properties with multiple driveways was to charge the property owner two assessments.
The other option was for the property owner to remove the extra driveway which would
remove the extra assessment. While we have had several complaints in the past, the
Council has not modified this assessment approach.
Over the past four years we have had approximately seven property owners be assessed
for two assessments. Some of those may have been for extra wide lots, but we have
assessed some property owners according to this policy.
This year's project generated a few complaints on this policy. There are five properties
with dual driveways that include the following details:
. 1803 River Street - Horseshoe driveway with two 12-foot street connections.
. 1707 River Street - Two separate driveways to separate locations (14 feet and
24 feet).
. 117 Hillcrest Road - Two driveways - River Street (14 feet) and Hillcrest Road
(16 feet).
. 1603 River Street - Two driveways - River Street (10 feet) and Hillcrest Road
(18 feet).
. 1413 Hilltop Drive - Horseshoe driveway with two 12-foot street connections.
There are many different ways to address this issue, but it is most important that we are
consistent in our approach. The Council previously discussed that the horseshoe type
driveway was designed in that manner for the particular lot when the home was
constructed. Both of those, in this project, have narrow driveways that encourage one
way traffic. There are two of these on our project, 1803 River Street and 1413 Hilltop
Drive. The other properties all have second driveways to access a separate location or
structure on their lot. Two ofthese locations, 117 Hillcrest Road and 1603 River Street,
have driveways on two separate streets. The final location, 1707 River Street, has a
second driveway to serve the rear of the home. It is apparent that the two uses are very
different and maybe should be treated differently. We have provided three alternatives
for your review.
B. ALTERNATIVE ACTIONS:
1. Follow the policy and charge properties a full assessment per driveway.
2. Modify the policy to exempt inplace horseshoe style driveways that serve as the
primary access to a home and garage.
3. Modify the policy to exempt all multiple driveways and charge the street
assessment per each residential home.
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C. STAFF RECOMMENDATION:
The intent of the policy is to limit the number of driveway accesses and separated
structures. It seems reasonable that the two 1l0rseshoe style driveways were developed
specific to these homes when they were constructed. I would recommend that the
Council consider Alternative 2 which would give consideration to the horseshoe style
driveways, but would charge the true second driveways an additional assessment.
D. SUPPORTING DATA:
Figure I - Multiple Driveway Lots
Council Agenda - 08/13/2007
15. Review of proposal from CBI to reduce liquidated damal!:es and repaintinl!: 10l!:0 on
the water tower at Jefferson Commons. City Proiect #2004-30C. (1.S.)
A. REFERENCE AND BACKGROUND:
In December of last year the City Council reviewed the work completed on the water tower
through December I, 2006 at which time the water tower could have been cleaned and filled but
the cold weather would have made cleaning the tower almost impossible due to freezing
conditions. In addition, it would be very difficult to put the tank on line and let it sit for a day or
more under cold temperatures while the bacteria analyses were performed. At this meeting Mark
Rolfs from Bonestroo suggested suspending liquidated damages until March 15, 2007 and
reinstate them at a later time if at that time the tower was not up and on line. The City Council
voted to suspend liquidated damages for final completion until June I, 2007 and if the tower was
not in operation by March 15,2007 liquidated damages would be retroactive to December I,
2006.
Work on the project started again in late February and the tank was filled on March I, 2007.
Bacteriological tests were taken the next day and our notes indicate that the tower was put on
line on Monday, March 5, 2007. This would have been substantial completion. There were
numerous punch list items yet to be taken care and all but a couple of minor items were
completed on July 27,2007. This missed the June 1st date by almost two months.
Based upon our analysis we find numerous errors in CBI's attempt to rationalize the project as a
working day contract. The original substantial completion on the project was September I, 2006
and final completion was to be October 30, 2006. It is the opinion of City staff that there is no
rationale to reduce the liquidated damages and there may even be rationale to increase the
liquidated damages as the project was not totally complete until July 27,2007.
In regard to the size of the logos the painter has indicated that when he bid the project he scaled
the logo size off of the sketch drawings included with the project. The standard procedure after
submittal of the design drawings from CBI would have been to submit shop drawings of the
proposed size and colors for the logo and this was not done. The painters cost to paint the logo
may have been slightly more than his original bid ifhe had submitted the shop drawings and put
the correct size logos on the tank. The $22,000 we are retaining for the correct size logos covers
not only the work but also the cost of KLM's inspection services during that period of time.
There may be some rationale to reduce the retainage for the logo by $2,000 - $4,000.
B. ALTERNATIVE ACTIONS:
I. The first alternative is to not reduce the liquidated damages from the $45,500 claimed for
2006 but to reduce our request for retainage for the logos from $22,000 to $18,000.
2. The second alternative would be to not reduce the retainage for 2006 and also to request
liquidated damages for that period from June I to July 27,2007 for the final completion
but to reduce the retainage for the logo from $22,000 to $18,000.
3. The third alternative would be not to reduce the liquidated damages for 2006 and to claim
Council Meeting - 8/13/2007
additional liquidated damages for final completion from June 1 to July 27,2007 and not
to reduce the retainage for the logos, keeping it at $22,000.
4. The fourth alternative would be to reduce the liquidated damages and/or the amount
withheld for the improper size logos as the Council sees appropriate.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director, City Engineer and Water Superintendent
that we do not reduce the liquidated damages we are currently holding but reduce the retainage
for the logos from $22,000 to $18,000 as outlined in alternative #1. Should CHI wish to take this
further we certainly have the right to go back to all of the liquidated damages we're entitled to.
Because there is a possibility of this moving to litigation I have included our analysis of CHI's
request in an envelope under separate cover marked "Confidential". This information will be
delivered to the City Council, City Attorney and City Administrator.
A representative from Bonestroo will be available at Monday evening's meeting. Mark Rolfs is
off on sick leave at this time.
D. SUPPORTING DATA:
Copy of request from CBI.
City Council Agenda - 08/13/07
16. Consideration of a reauest for waiver of deposit reauired for a review of Conditional
Use Permit for a Proposed Open and Outdoor Stora2e Use in a B-3 (Hi2hwav Business)
District. Applicant: Olson Propertv Mana2ement (AS)
A. REFERENCE AND BACKGROUND
The applicant is requesting that the City Council waive the planning application review deposit
required as part of the application process for conditional use permit. The deposit required for the
application is $2000.
In early July, Mark Olson of Olson Property Management/Olson Electric, approached City staff
regarding the possibility of leasing the Olson Electric outdoor storage area located at 19 Sandberg
Road for the storage of impounded vehicles for a local towing company.
In staff's initial conversations with the applicant, it was indicated that a conditional use permit would
be required to allow any expansion or intensification of outdoor storage on the site. At that time,
CUP checklists and application requirements were provided and explained. A pre-design meeting
was also recommended. The applicant indicated that no exterior site alterations were proposed for
signage, landscaping, building elevations, etc. Staff noted a narrative describing those items in
relationship to the CUP checklist would be needed. The applicant also indicated at that time that he
was concerned about the amount ofthe required planning application review deposit.
On July 11 th, 2007, Olson Property Management provided an application and site survey for a
Conditional Use Permit for Open and Outdoor Storage. No application fee, deposit, or other plans
were provided at that time.
On July 18th, the applicant supplied the required application fee with a letter indicating that they were
choosing not to provide the deposit without an itemized listing of fees.
In response to submitted application materials, staff sent a notification of incomplete application on
July 23rd, 2007. The letter reiterated that during conversations with the applicant, staff indicated
very clearly that the $2000 deposit was to cover the expenses of reviewing the CUP plarming
application, both at a staff and consultant level. Furthermore, it was explained in both written and
verbal conversations with the applicant that the $2000 is the best estimate available regarding the
amount of time required to review the application.
The applicant has commented that because there was previously a conditional use permit granted for
the same type of storage at the same location, this application is relatively straightforward and should
not require an extensive review. In fact, a conditional use permit for outdoor storage of impounded
cars was granted to this site in 1994. At that time, Jerry's Towing occupied a portion of the Olson
Electric Building. The 1994 conditional use permit was granted based on the outdoor storage as an
accessory use.
However, due to non-use of this storage type, that CUP lapsed. Reestablishment of the same type of
storage use requires a new conditional use permit. In relationship to a new CUP, planning staff have
preliminarily noted numerous site issues for consideration, including:
City Council Agenda - 08/13/07
. This property, formerly a remote part of the community in 1994, is now in the middle of one of the
busiest commercial areas in the City. Staff will need to consider the land use implications of an
impound lot in this location.
· Environmental regulations have changed since the previous permit; proximity to a wetland,
stormwater management, etc, are all impacted by this type of use.
· Access and circulation in that area has changed dramatically over the last decade. The access road
runs through a busy commercial area to intersect with a major collector roadway which will serve as
the City's primary south parallel collector to the interstate.
Given these issues, and others not yet noted, Council is asked to consider whether waiver of the
deposit is acceptable. Again, there will be both staff and consultant costs involved in reviewing this
application. The application fee does not cover those costs. (The fee covers publication of public
hearing notices and copying and mailing of notices.)
B. ALTERNATIVE ACTIONS
I. Motion to waive the planning application review deposit and require that the applicant pay all
staff and consultant review fees at the time of project completion and reconciliation.
2. Motion to deny waiver of planning application review deposit.
3. Motion of other.
C. STAFF RECOMMENDATION
Staff does not recommend waiver of the planning application review deposit. First, staff maintains
that all applicants should be treated equally and that requirements for applicants should be applied
equally. A deposit of this type is required of all applicants, based on the size of their development.
Requiring a deposit for one applicant over the other could be construed as prejudicial.
Second, costs will be incurred in the review of this application by staff and consultants. It can be
difficult to collect these costs from the applicant after approval, as evidenced by approvals and
unpaid costs for the Insignia and Hidden Forest projects. While it is understood that $2000 can seem
like an undue burden on a small business, these review costs are kept to a minimum.
Lastly, although the ordinance allows the applicant to request a waiver, Council may want to consider
whether waiver of this deposit will set a precedent and create opportunity for future waiver requests.
D. SUPPORTING DATA
Exhibit A:
Exhibit B:
Exhibit C:
Site Location Map
Memo Regarding Application Status - 08/08/07
Applicant/Staff Communications
07/18/07
07/23/07
Waiver Request
Site Images
Exhibit D:
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>
> From: Mark Olson [mailto:markolson@tds.net]
> Sent: Monday, August 06, 2007 6:06 PM
> To: Angela Schumann
> Subject: Jerry's Towing
>
>
>
> Dear Angela,
>
>
> (Jerry's
>
> Jerry has space inside our building for an office.
>
>
>
>
>
>
>
>
>
> The only reason for going to the council meeting is that I
> feel that giving the City of Monticello a $2,000.00 check for
> reviewing this application. Nothing has changed from the last permit
> we had.
As we discussed on the phone
Towing) having space inside Ollr
in regards to Jerry Foley
building.
The fenced in area that he is using has not changed since he was a
tenant many years ago ( Check your file) other than that we have
installed 3 loads of crushed concrete on top of class 5 for weed
control and to minimize any rutting of the area. This was suggested
last year when I talked to John Simola (Public works director) at that
time we where discussing and looking at the Idea of moving the fence
to a different location on this property.
>
> The feel the review process could not take anymore than
> 15 to 30
> minutes. I may be wrong in this but I feel I need more clarification
> from the council.
> >
> We are at this time talking
> further development and Mr.
> As you know
> this is a long process,
> date in regards to that
>
> Sincerely
>
with a general contractor/architect
Foley is a part of this plan.
for
and we will
project.
be in touch further at a later
> Mark D. Olson
>
>
>
> Olson Property Management Inc.
>
>
>
>
>
19 Sandberg Rd.
Monticello, MN 55362
> 763-295-2690
>
>
>
>
>
763-295-2691 Fax
J
~. h, ...... to-.
OPM
Olson Property Management, Inc.
19 Sandberg Road, Monticello, MN 55362
763-295-2690 * Fax 763-295-2691
July 18,2007
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Att'n: Angela
Re: Conditional Use Permit
Dear Angela:
As previously discussed, the City of Monticello has requested a deposit of $2,000.00.
This deposit would be for fees that are not disclosed at this time. We asked what these
fees might include, and you weren't sure.
Please send us an itemized list of these fees.
At this time, we are enclosing a check for the Conditional Use Permit Application fee of
$200.00.
~~
~ Mark D. Olson, president ---
Olson Property Management, Inc.
~ ~~...... c..
OP1tf
Olson Property Management, Inc.
19 Sandberg Road, Monticello, MN 55362
763-295-2690 * Fax 763-295-2691
July 18, 2007
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Att'n: Angela
Re: Conditional Use Permit
To Whom 1t May Concern:
As discussed with Angela, Jerry's Towing will be leasing half of our enclosed fenced-in
area. Mr. Foley will be leasing this space on a year-by-year basis for use as an impound
lot. Angela had asked whether there would be office space available for him. It is also
his intent to lease office space from us. At this time there is no space available, however
there will be in the next few months.
As Mr. Foley has expressed a desire to relocate to this facility, we are looking into
different options to accomplish this. At this time we are in contact with a general
contractor to discuss land development for our acreage. This process will be undertaken
this fall.
If you have any questions, please feel free to contact me at 763-295-2690.
~/
Mark D. Olson, president
Olson Property Management, Inc.
~...""..". c.
V; / / ]
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\. IY 'Il t L
July 23rd, 2007
MONTICELLO
co~
~
Mark Olson
Olson Property Management
19 Sandberg Road
Monticello, MN 55362
RE: Application for Condition Use Permit for 19 Sandberg Road
Dear Mr. Olson,
Thank you for your application for conditional use permit for the property located at 19
Sandberg Road. Unfortunately, at this time, the application cannot be accepted.
In the July 18th, 2007 letter submitted with the application fee, you indicated that I had said I
wasn't sure what the required application deposit of $2000 was for. That is incorrect. In my
conversations with you, I indicated very clearly that the deposits were to cover the expenses of
reviewing your application, both at a staff and consultant level. The application also states that
the deposit covers costs of reviewing the application.
However, I did indicate that I was unsure of what those costs would total. In short, I cannot
provide to you an estimate of costs to be expended in the specific review of your application. I
can only tell you that the deposit required is based on the costs most likely to be incurred in the
review of projects of applications of similar size (acreage).
To re-state, the planning application deposit is required of every applicant and is used to cover
the cost of staff and consultant expense in reviewing planning applications as they relate to City
ordinances. The planning application deposit amount required is $2000. You may choose to
appeal that requirement to the City Council at their next regular meeting of August 13th, 2007.
Additionally, per your second letter of July 18th, there is currently no lease space available to the
towing operation for which the outdoor storage is being requested. As such, the outdoor storage
is neither a permitted nor conditional use at this time. Outdoor storage in the B-3 district is an
accessory use to the principal use. In your situation, the principal use is your electrical firm.
Towing storage is not accessory to this principal use. Therefore, your application is not
acceptable due to the simple fact that the code does not permit this type of use. At the time the
lease space is made available to the towing company, the City can accept an application for
outdoor storage as an accessory use.
Monticello City Hall, 505 Walnut Street, Suite I, Monticello, MN 55362-883 [ . (763) 295-2711 . Fax (763) 295-4404
Office of Public Works, 909 Golf Course Rd., Monticello, MN 55362. (763) 295-3170. Fax (763) 271-3272
Mark Olson
July 23, 2007
Page 2
I am certain you will have questions related to these matters, so please do not hesitate to contact
me.
Sincerely,
I '
l/ .
Angel ch ann
Community Development Coordinator
c: Jeff O'Neill, City of Monticello
Gary Anderson, City of Monticello
Kimberly Holien, NAC
, ..,,;b.+ c.,
-
Olson Property Management
/9 Sondherg Rood. P.O. Box 686, ,l1onticello. M/V 55362
PJlOne 763-295-2690, Fox 763-295-269/
Angela Schumann
City of Monticello
505 Walnut Street
Suite I
Monticello, MN 55362-8831
RE: Application for a conditional use permit
Dear Angela,
In re~onse to your letter dated July 23m. 2007 I would like to be Placed on the councils agenda
for August 13 .2007.
As stated in the previous letter all we wanted is an estimated cost for the review process.
I feel that because we have had the cup permit before for the same company and for same use. I did not
think it will be too difficult for the City of Monticello to come up with this amount that I requested.
----
~~
Mark D. Olson
Olson Property Management
17. Consideration of approvinl!: application for pawn shop license at 1219 TH 25 - Applicant:
Michael Helm. (IO)
A. REFERENCE AND BACKGROUND:
For the past several years Walt's Pawn Shop, owned by Randel Thompson, has operated out of
the building located at 1219 TH 25. Mr. Thompson is in the process of selling his business to
the applicant Michael William Helm operating as HELMCO, Inc. The applicant has cleared
the criminal history check and warrant check conducted by the Wright County Sheriff's
Department. Mr. Helm is requesting approval of his application to operate a pawn shop at
1219 TH 25.
During Mr. Thompson's period of ownership the property at 1219 TH 25 was issued a
conditional use permit for open and outdoor storage and outdoor sales and display in a B-3
District. Compliance with the conditions of the conditional use permit has been an issue. In
June of2007 the Building Department did an inspection ofthe site at 1219 TH 25 as far
compliance issues. Subsequently in a letter to the property owner two items were noted that
were not in compliance. One item of non-compliance was the display of boats and
snowmobiles parked on the grass at the south end of the property. It was noted that for the
area to be used for storage it needed to be paved. The property owner was also informed that
the outdoor display/storage must not encroach into the public right-of-way. The other item of
non-compliance related to fencing. The fence did not meet the height noted in the original
proposal and did not contain the slats needed for screening.
The non-compliance issues were made known to the applicant and Mr. Helms did briefly
discuss these issues with D. J. Hennessey of the Building Department. Mr. Helms indicated
that it is his intent to bring the site into compliance but he is reluctant, because of the cost, to do
so until he knows he has a license to operate the business.
B. ALTERNATIVE ACTIONS:
1. The Council could deny the application for a pawn shop license for Michael Helm at 1219
TH 25 based on the fact that the site's non-compliance is a violation of City Code, Title 3,
Chapter 15, Section 18 which states a license may be denied or suspended if, "the proposed
use does not comply with any applicable zoning code."
Ifthe site is brought into compliance, it would eliminate the basis for denial of the license
and the applicant could at that time resubmit his application.
2. Council could table action on the license application until such time as the site is brought
into compliance.
3. The Council could approve the application contingent upon the site being brought into
compliance within a given time frame.
C. STAFF RECOMMENDATION:
Staff has presented the options available for the Council to consider. The decision to approve
or deny the license application rests with the Council. If the Council feels this business use
should be allowed to continue with minimal disruption to the business, alternative #3 would be
recommended. If the Council's primary concern is the non-compliance with the terms of the
conditional use permit, alternative #1 or #2 would be recommended as a license would not be
issued until the compliance issue is resolved.
D. SUPPORTING DATA:
· Non-Compliance Letter ofJune 15, 2007
· Application for license
MONTICELLO
June 15, 2007
Randel Thompson
Walt's PalMl Shop
1219 State Highway 25 S
Monticeilo, MN 55362
Dear Mr, Thompson:
This ietter is in regards to an inspection conducted at Wait's Pawn Shop on June 6th to review
compliance ..,,;th the conditional use permit for open and outdoor storage. The question of compliance
was raised when we received your request for renewai of your license. The following is an outline of
items that were observed to be not in compliance with the conditions set forth in the City Council
meeting of April 24, 2006:
1. South end of the property. Muitiple boats and snowmobiles are displayed at the southem end
of the property. These items are parked on the grass. In order for this area to be used for
storage it must be paved. Two of the boats were also observed to be parked over the south
property line and encroaching on the public right-of-way.
2. Outside fenced storage. Your original proposal induded a "chain link fence at height of 7 It 6
in. around the western perimeter of building to store items too large for indoor storage. The
chain link fence would contain slats for screening". The current fence appears to be between 6
and 6 Y. ft. in height and does not contain the slats required for screening. This area also
contains excessive weed growth in violation of city ordinance 7-1-1.
The outdoor storage area on the east side of the building used for display during business hours
appears to be in compliance at this time. Thank you for your cooperation with this area. Please correct
the items listed that are not in compliance within 30 days of this letter. A condition of license renewal is
compliance with ail city ordinances. Failure to correct these issues in the time ailotted could affect
future considerations of renewal of your license. If you have any questions you can contact me at 763-
271-3213.
Thank you,
!f~
Buiiding Inspector/Code Enforcement
City of Monticello
Cc: Jeff O'Neill, Angela Schumann, Gary Anderson, Dawn Grossinger
Monticello City Hall. 505 Wainut Street, Suite 1, Monticello. MN 55362-8831 . (763) 295-271] . Fax (763) 295-4404
Office of Public Works, 909 Golf Course Rd., Monticello, MN 55362. (763) 295-3170. Fax (763) 271-3272
~ .
~
.
City Of Monticello
505 Walnut street, Ste #1
Monticello, MN 55362
Tel: (763) 295-2711
Fax: (763) 295-4404
LICENSE APPLICATION
PAWN SHOP
(partjerShiP)
Name: -hI eLl /wJ1/'IJJVJ It }t11
StreetAddress:E7,tj;).. (7J'llo.vl- Ikk- A)g-
City: _A.1irtJir0J0 State: -Mf. 1 Zip Code: 6S3b'd-
Date of Birth: 7-(3-1171 Place of Birth: Afts " I1JAJ
Telephone Number: (Home) 7"3 .-.;L~6- S53{o (Work) 7b:S -d'}5 - 615...~
Please indicate your status:
~
United States Citizen
Resident Alien
If you have used or been known b a name ther than the one listed above, please indicate the name(s) used and
the dates and places used:
Business Name:
(Include copy of 55 nam with application)
B~sin9~S LOyation:Street: /(1-11 ~y .9<;--
City: 1!1M.'t1'l.zfk State: ~ Zip Code:
~A-
-r
,'I'rl;;){ A../(lM1l;< hvl4, I A4;AINO.k",k..t AM) 5l,;:JitS -7yrs
Please list the name, location and type of business/occJation the applicant has been engaged in for the
preceding five 5) yea including name(s) and addr. ss(es) of ap licant's employers and/or parlners:
^-Jhr>Te.<-1-, ~ ' . O. 5.....' ddl J..
Nbc/vA"'-
{:y Nt.tJ-,'c..~ 50S
77 -6 yrsJ
I} /5;R,8 U yv)
<'1 If")
Have you been convicted of a felony, crime, or violation of any ordinance (exclu ing traffic ordinances)? If
so, please provide information as to the time, place and nature of offense:
-
Dated: '--30-0-1
1"1 JJ/J"-'V
Does the applicant hold a current pawnbroker, precious metal dealer or secondhand dealer license from any other
governmental unit. Please list any other licenses: N())') lZ
Has the applicant been denied a license for pawnbroker, precious metal dealer or secondhand dealer license or
had a license revoked or suspended by any other governmental uniAJo
If the applicant will not be managing the business, please provide the name(s) of the manager(s) and submit all
information requested in this ap~!, 'on for each of the in~ividuals named.
The information provided in this application is true and correct to the best of my
LICENSE APPLICATION
PAWN SHOP
(Corporation)
Name of Corporation:
f/e-l;V{ Co
.:TttJL
The state where the business is incorporated:
jj;AJ(lj~S7)f.<J
.
Please list the names of the manager(s) or other person(s) in charge of the business and complete
the attached information sheet for each individual listed.
jjl~vj
!?JA/l
,
'JW I
!k1"t1
A copy of the Certificate of Incorporation, Articles of Incorporation or Association Agreement, and
By-laws shall be attached to this application. If the applicant is a foreign corporation, a Certificate of
Authority must be attached to this application.
Attachment: Information Sheet
Note: The information sheet attached to the application must be completed and submitted for each
manager(s) or other person(s) in charge of the businesss.
~
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