City Council Minutes 09-26-2022REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 26, 2022 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Jim Davidson, Bill Fair, Charlotte Gabler and Sam Murdoff
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Murdoff moved approval of the agenda. Councilmember
Gabler seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from September 12, 2022
• Regular Meeting Minutes from September 12, 2022
Councilmember Gabler moved approval of both sets of minutes.
Councilmember Fair seconded the motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
Haley Foster, Communications Coordinator, gave an update on the following:
• Art installation at Ellison Park
• Final Farmers Market
• Winter Coat Drive
• MontiArts Art Show
F. Council Liaison Updates
• EDA — Councilmember Davidson noted that the group approved items
related to Block 52 and approved a loan agreement with Cortrust Bank.
• Library Board — Councilmember Gabler noted that the board discussed
library circulation for the last few months. Programs are well attended.
• PARC — Councilmember Murdoff provided an update of the September
221 2022 meeting. The commission reviewed The Pointes at Cedar Master
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Plan and they discussed future development of a BMX track. MontiArts
and MCC provided updates and Let's Chalk was highlighted.
• MOAA — Councilmember Davidson stated that the group discussed
changes of an ordinance related to large gatherings (up to 10,000
people).
G. Department Updates
• Fire Department Update — Fire Chief Mossey presented the annual
update.
2. Consent Agenda:
Councilmember Fair moved approval of the Consent Agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $1,312,260.06.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved terminations for DMV, Finance, MCC and Parks.
C. Consideration of approving the sale/disposal of surplus city property for the
Parks and Recreation Department. Action taken: Approved as presented.
D. Consideration of adopting Resolution 2022-100 accepting donations of $4,963
from the Fire Department fundraiser held at Hi -Way Liquors. Action taken:
Adopted Resolution 2022-100 accepting the donations.
E. Consideration of establishing a date for the Truth -In -Taxation public hearing.
Action taken: Set public hearing for Truth -In -Taxation for December 12, 2022
F. Consideration of adopting Ordinance 785 amending Code of Ordinances Title V,
Chapter 50, Section 50:37, Billing and Enforcement Procedures to add Section
"Account". Action taken: Adopted Ordinance 785 amending Section 50:37 of
the Code.
G. Consideration of authorizing the reimbursement of 1-94 Coalition lobbying
efforts in Washington D.C. at an estimated cost of $1,500. Action taken:
Authorized the reimbursement for 1-94 Coalition lobbying efforts.
H. Consideration of approving agreements with BNSF Railway for the Walnut and
Elm Street Crossings. Action taken: Approved agreements with BNSF Railway.
Consideration of authorizing Bolton and Menk, Inc. to provide additional
engineering services for the Downtown Roadway and Pedestrian Improvements
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project for a total cost of $15,800. Action taken: Approved additional
engineering services from Bolton & Menk for the Downtown Roadway and
Pedestrian Improvement project.
Consideration of approving a contract extension with Veolia Water North
America -Central, LLC for management of the Wastewater Treatment Plant.
Action taken: Approved the contract extension with Veolia Water North
America -Central, LLC.
K. Consideration of adopting Resolution 2022-101 accepting improvements and
authorizing final payment of $22,204.09 to Visu-Sewer for the construction of
the 2021 CIPP project. Action taken: Adopted Resolution 2022-101 accepting
improvements and authorizing final payment for 2021 CIPP project.
Consideration of authorizing preparation and execution of a contract with Bolton
& Menk for a Community Sign Guide at a cost of $15,111. Action taken:
Authorized contract with Bolton & Menk for a Community Sign Guide.
M. Consideration of approving a request for an amendment to a Conditional Use
Permit for Planned Unit Development related to building expansion. Applicant:
Electro Industries. Action taken: Approved an amendment to Conditional Use
Permit for Electro Industries and approved a waiver of the required application
fee and escrow associated with the application for amendment to CUP for PUD
based on a finding that the subject PUD was originated as a result of City action
related to the MCC downtown redevelopment site, contingent on the
condition that future amendments to the subject PUD will require applicable
fee and escrow at the time of application.
N. Consideration of approving a Final Stage Planned Unit Development, Final Plat
and Development Agreement, and rezoning to Planned Unit Development for
Country Club Manor Second Addition, a proposed mixed residential project
consisting of 102 -unit multi -family residential units and 60 twin home units in an
R-3 (Medium Density Residence) District. Applicant: Headwaters Development
LLC. Action taken: Adopted Resolution 2022-104 approving the Final Plat
subject to findings in said resolution and contingent on the conditions of
Exhibit Z and approved the Development Agreements with Country Club
Manor Second Addition and Country Club Manor Second Addition — Lot 1,
Block 5, authorizing the Mayor and City Administrator to negotiate and specify
final changes or amendments necessary to more fully execute the intention of
the City Council with respect to the proposed project. Adopted Resolution
2022-105 approving Final Stage PUD based on findings in said resolution and
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subject to conditions of Exhibit Z. Adopted Resolution 2022-106 and Ordinance
786 establishing Country Club Manor Second Addition PUD District and
Rezoning the subject property to Country Club Manor Second Addition PUD,
Planned Unit Development District, based on findings in said resolution.
3. Public Hearings:
4. Regular Agenda:
A. Consideration of approving The Pointes at Cedar Master Plan for Public Park &
Open Space
Angela Schumann, Community Development Director, introduced the item and
noted that Parks and Recreation Commission reviewed the plan and had some
noted recommendations. Ms. Schumann gave a brief overview of the plan which
includes the lake and the biome theme.
Jason Amberg, WSB, presented the plan to the City Council. Mr. Amberg
presented information on: Public Engagement; Vision & Purpose; Sketches and
Design Images; Full Buildout View; Baseline View (with potential pedestrian
bridge); Baseline Park Plan; Future Improvements; and next steps of the project.
Mr. Amberg noted that the design would begin in 2023 and be ready for bidding
for construction in 2024.
Ms. Schumann noted that with the adoption of the Master Plan, the City Council
would need to determine a timeline for the first desired set of improvements at
The Pointes. Setting a timeline for the improvements would allow staff to guide
WSB in relationship to the remaining contract deliverables.
There was minimal discussion among City Council. It was mentioned that there
should be a future City Council workshop to discuss implementation of the plan
and funding options.
Councilmember Fair moved approval of the Master Plan for The Pointes at
Cedar Public Park & Open Spaces, a component of the Professional
Engineering, Park & Open Space and landscape Architecture Services contract
with WSB. Councilmember Davidson seconded the motion. Motion carried
unanimously.
B. Consideration of adopting Resolution 2022-102 approving the City of Monticello
Economic Development Authority special benefit levy of $402,000 and accepting
the preliminary EDA 2023 budget of $450,000
Sarah Rathlisberger, Finance Director, presented the EDA special benefit levy and
2023 budget. The proposed 2023 levy is an increase of $14,000 or 3.6% over the
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2022 levy. The final levy will be adopted along with the final City's levy on
December 12, 2022.
There was minimal discussion.
Councilmember Gabler moved to adopt Resolution 2022-102 approving the
EDA special benefit levy of $402,000 and accept the EDA 2023 budget of
$450,000. Councilmember Fair seconded the motion. Motion carried
unanimously.
C. Consideration of adopting Resolution 2022-103 setting the 2023 City of
Monticello Preliminary Tax Levy
Sarah Rathlisberger presented the 2023 preliminary tax levy which must be
certified to Wright County on or before September 30, 2022. The combined EDA
levy and the proposed City levy is $711,000 or 6.1% greater than 2022. The final
2023 budget and tax levy will be adopted at the December 12, 2022 City Council
meeting.
There was minimal discussion.
Councilmember Gabler moved to adopt Resolution 2022-103 setting the 2023
City of Monticello Preliminary Tax Levy of $12,050,000. Councilmember Fair
seconded the motion. Motion carried unanimously.
D. Consideration of authorizing a Request for Proposals for architectural services
for a new Public Works Facility
Matt Leonard, City Engineer/Public Works Director, presented the item. The
request for proposals is for professional services related to architectural and
engineering components for construction of a new facility. The selected firm will
be asked to review the existing studies and work with staff to ensure design of
the facility will meet the needs of the City.
There was minimal discussion. There was a question of how much funding has
been budgeted. Ms. Rathlisberger noted that is $500,000 was budgeted in 2022
and $5,000,000 budgeted in 2023.
Councilmember Davidson moved to authorize a Request for Proposals for
architectural services for a new Public Works Facility. Councilmember Fair
seconded the motion. Motion carried unanimously.
5. Adjournment:
The meeting was adjourned at 8:14 p.m.
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Recorder: Jennifer
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