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City Council Minutes 02-08-1999MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, February 8, 1999 - 7 p.m. Members Present: Roger Belsaas, Clint Herbst, Brian Stumpf, Roger Carlson, Bruce Thielen. Members Absent: None 2. A. Approval of minutes of the special joint commission meeting held Januar,~20 1999. A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER CARLSON TO APPROVE'I'HE MINUTF,S OF THE SPECIAL JOINT COMMISSION MEETING HELD ,IANUARY 20, 1999, AS WRITTEN. Voting in favor: Roger Belsaas, Clint Herbst, Roger Carlson, Bruce Thielen. Abstaining: Brian Stumpf. Motion carried. B. Aptaroval of minutes of the special meeting held at 5:30 p.m.. January 2S, 1999. A MOTION WAS MADE BY CUNT H.ERBST AND SECONDED BY BRUCE THIELEN TO APPROVE THL MINUTES OF THE SPECIAL MEETING HELD AT 5:30 P.M., JANUARY 25, 1999, AS WRIT"I'EN. Motion carried unanimously. C. Aunroval of minutes of the special meeting held at 6 p.m„ .January 25. 1999. A MUTTON WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO APPROVE "I"HE MINUTES OF THE SPECIAL MEETING HELD AT 6 P.M., JANUARY 25, 1999, AS WRITTEN. Motion carried unanimously. D. A royal of minutes of the re ular meetin held at 7 .m. Januar 25 1999. A MOTION WAS MADE BY BRIAN ST[JMPF AND SECONDED BY ROGER CARLSON TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD JANUARY 25, 1999, AS WRITTEN. Motion carried unanimously. E. A royal of minutes of the s ecial MOAA Board/Cit /Townshi ~oint meetin held Janua 27 1999. A MOTION WAS MADE BY CLINT IIERBST AND SECONDED BY ROGER CARLSON TO APPROVE THE MIND"I'ES OF THE., SPECIAL JOINT MOAA BOARD/CITY COl1NCIL/TOWNSHIP BOARD MEETING HELD JAN[JARY 2~, 1999, AS WRITTEN. Voting in favor: Roger Belsaas, Clint Herbst, Roger Carlson, Bruce Thielen. Abstaining: Brian Stumpf. Motion carried. Page 1 Council Minutes - 2/$/99 Consideration of.aclding items to the agenda. A. Un-street arkin near communit center. Councilmember Brian Stumpf noted his concern regarding the limited right-of- way space for fire trucks due to the amount of construction worker parking on 6th Street during construction of the community center. Public Works Director John Simola stated that he will review and take action to resolve the issue. B. Request for MCP donation information. Councilmember Clint hlerbst noted that Council members received a letter from the MCP's attorney stating that the list of donations received could not be released as requested. Mr. Herbst stated that he did not agree with providing matching funds to the MCP unless full financial information was disclosed. Mayor Roger Belsaas suggested that an audited financial report from the MCP showing the contribution amounts could provide sufficient information as to whether the matching fund requirement had been .met. [1 C. Board of Review. Council confirmed the May 12, 1999, date set by the County Assessor for the annual Board of Review meeting. 4. Citizens comments/netitions. requests. and complaints. None. 5. Consent agenda. Public Works Director John Simala requested. that item #5A regarding annexation of the Methodist Chx~rch property be removed from the consent agenda for discussion with item # 12. A. Consideration of abnroving City/`hownship joint resolution supporting annexation of the Community United Methodist C hunch site. Removed from the consent agenda for discussion with item #12. r B. Consideration of Library_13oard appointment. Recommendation: Confirm the appointment of Mr. `l'am Parker to the vacant position on the l.,ibrary Board with a term expiration of December 31, 1999. Page 2 Council Minutes - 2/8/99 C. Consideration of renewin 7 rnembershi in Economic Develo ment Partnersl~i of Wright County. Recommendation: Approve continued membership in the Economic Development Partnership of Wright County at a cost of $1,004.50 as invoiced, with the Chamber of Commerce responsible for the balance of the membership dues of $500. D. Consideration of annual hi hwa maintenance a 7reement with Wri ht Count . Recommendation: Approve the 1999 a-naintenance agreen~cnt with Wright County as presented with a rcimbursetnent for this year of $8,712.66. E. C nsideration of Chan e Order No. 19 for Cit Project #93-14C Monticello Wastewater Treatme_n_t Plant Expansion. Recommendation: Approve Change Order No. 19 in the amoltnt of $18,067. ,E. Consideration of a re uest for a conditional use ermit within the I-I zonin district to allow co-location of a wireless antenna lacement on an existin t wer. Anblicant: MCTC -Minneapolis Cellular Telet,hone Com any. Recommendation: Approve the conditional use permit for MCTC based on a finding that the co-location meets the intent of the City's wireless antenna regulations, subject to the following condition: 1. Low evergreen shrubs must be added to the east and north side of the enclosure to enhance the landscaping and screening of the ground facilities. G. Consideration of final payment and... acceptance of Resurrection Church/Methodist Church im rovements Project 98-01 C. Recommendation: Accept the Resurrection Church/Methodist Church improvements, Project 98-O1C, as constructed, process the final payment, and initiate the warranty period subject to receipt of the fallowing items: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax; and 2. Evidence in the form of an Affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured. A MOTION WAS MADE BY BRtJCE'-1,I-IIELEN AND SECONUIJU BY CLINT HE.RBST TO APPROVE.. ITEMS SB, SC, SU, SE, SF, AND SG OF TH1-; CONSENT AGF..NDA AS RECOMMENDED. Motion carried unanimously. Page 3 Council Minutes - 2/$/99 6. Consideration of item "removed from the consent a enda f r discussion. Item SA of the consent agenda will be discussed with item #L2. 7. Consideration of a request for a subdivision within_the I-2 zoning district to allow a lot line relocation. A licant: Grc Ebert. Deputy City Administrator Jeff O'Neill noted that the applicant will be revising the drawing and returning to the Planning Commission in March; therefore, this item should be tabled. No action was taken by the Council at this time. 8. Consideration of alternatives for disposition of Riverview Square plat remnant parcel. Public Works Director John Simola reported that at a recent Council meeting, the Riverview Square preliminary plat was approved with the condition that a remnant parcel north of County Road 39 East and owned by the Hoglunds also be platted. After discussions with the Public Works Director and Deputy City Administrator, the Hoglunds agreed to give the remnant parcel to the City and provide $1,000 toward the platting cost estimated at $5,000. Ms. Hilary Hoglund stated that Gladys Hoglund felt she had made a generous offer, and she clarified that this offer would be the maximum liability for Mrs. I-loglund. A MO'T'ION WAS MADE BY BRIAN STUMPF AND SECONDED BY BRUCE THIELaEN T(7 AUTHORIZE CITY STAFF TO ACQt1IRE THE REMNANT PARC.FL AT NO COST PLUS $1,000 PROVIDED BY THE HOCLUNI)S TOWARD THE PLAT'T'ING COST. STAFF IS DIRECTED TO PROCEED WITH 'I'HI PLATTING AND STREET VACATION PROCESS ONCE 'I"1:IE LAND IS OBTAINED. Motion carried unanimously. 9. Consideration f establishin relocation benefits for the Riverside i1 bulk etroleum faci 1 itX. City Administrator Rick Wolfsteller reported that City staff has been working with Riverside Oil and. JM Uil, the bulk tank operators leasing property from Burlington Nothern, on relocating the bulk tanks from the property being purchased by the City for construction of the community center. The proposed relocation benefit for Riverside Oil was estimated at $69,000, which consists of approximately $2$,000 for relocation of the tanks, $35,959 for loss of fixtures/property due to the move, and an additional $6,000 as an incentive to avoid litigation. Mr. Jeff Michaelis, owner of Riverside Oil, has been working toward development of a bulk tank site at the Seefeldt property; however, he has indicated that Page 4 Council Minutes - 2/8/99 his business cannot support the actual cost to move I:rom a leased site to a purchased site and would need a minimum of $40,000 in economic development assistance to establish his business at the alternative location. "I'hc proposed relocation benefit for JM Oil was estimated at $03,200, consisting of $28,000 for relocation of the tanks, $29,263 for loss of fixtures/property due to the move, and an additional $6,000 as an incentive to avoid litigation. Mr. Bill Aydt, owner of JM Oil, has been looking at sites in the industrial park where land costs would amount to approximately $80,000, which Mr. Aydt has indicated is too high for his business to sustain. The City Administrator noted that Mr. Dan Wilson, the City's relocation consultant, has indicated that the relocation benefit calculated for the bulk oil facilities is the total allowed by federal and state statutes for relocation benefits. The City may have some ability to provide funding assistance based on a finding of public purpose such as job preservation and/or providing a necessary service to local businesses and the City on a regular and emergency basis; however, Economic Development Director Ollie Koropchak reported that the attorney for the N~DA did not recommend using assistance through the EDA due to wage and job requirements that would not be met by these businesses. It was recommended that the City and/or HRA work with the bulk tank operators for the purpose of redevelopment. The City Council discussed the possibility of the bulk tank facilities relocating to the same site; however, it was noted by Mr. Aydt that his business is more retail and services trucks locally. It was his view that he would lose local revenue if his business was located two miles out of town at the Seefeldt site. It was also his view that the City should be responsible for costs over and above the land purchase expense. AFTER F URTHER DISCUSSION, A MOTION WAS MADE BY BR[1CE THiELEN AND SECONDED BY CLINT HERBST TO DIRECT STAFF 'I"O CONTINUE WORKING Wl'I'H THE OWNERS OF RIVERSIDE OIL AND JM OIL REGARDING RELOCATION BENEFLTS AND RETURN TO 'I"HE CITY COUNCIL WITH A RECOMMENDATION AT A FU'T'URE MEETING. Motion carried unanimously. 10. Consideration of approval of citizen survey format and cluestions. Councilmember Bruce rI'hielen reported that the survey format and questions were prepared by Decision Resources at the direction of the Council subcommittee. During the next few weeks, over 400 citizens will be selected randomly to respond to the questions. Councilmember Clint Herbst suggested that the questions of age anal whether the resident was a registered voter or homeowner be moved to the beginning of the survey. He also suggested that questions 9, 10, 1 1, and 12 regarding removal of individual facilities Page 5 Council Minutes - 2/8/99 from the community center project be combined into one question, which would result in removal of either all or none of the facilities. In addition, he felt residents should be given more options such as substituting the aquatic facility with the library. Council discussed the proposed survey and suggested changes, and it was noted that the purpose of the survey was to collect information and should be kept simple to avoid confusion. Once the survey has been completed, Council would then discuss the results and make a final determination of which facilities would remain in the project. A MUTIUN WAS MADE BY BRUCE TI-IIELEN AND SECONDED BY ROGER CARLSON TO MODIFY THE SURVEY BY MOVING TIIE Q[JESTION OP AGE TO TiJF., BEGINNING, AND AUTHORIZE DECISION RESOURCES TO CONDUCT THE SURVEY AS MODIFIED. Motion carried unanimously. 11. Consideration of fundi rti i ation and construction a reement with Wri ht Count for improvements to CSAH 75_East. Public Works Director John Simola reported that the proposed agreement with Wright County involves the improvement of CSAH 75 from Washington Street to the freeway exit ramp, with a project cost estimated at $3,000,000; however, considerations are being given to stopping the project at the East County Road 39/CSAI l 75/County Road 118 intersection rather than extending it to the freeway exit. The major sources of funding for the project are Wright County, City of Monticello, Monticello School District, and/or Monticello-Big Lake 1-Iospital District. It was noted that with the City taking the lead on the project, the City would have more freedom in the design; however, the City would have to pay upfront 1 UO% of the pre-design work. Wright County's funding participation limits the~r~ to pay a maximum of 10% of the County's share of the project for engineering, surveying, inspections, and testing surveys. For this project, they have agreed to pay one-half (an additional $4,000) of the preliminary mapping work. The estimated upfront or engineering costs, excluding preliminary mapping and design work, is expected to be about 14%. The proposed agreement between the City and Wright County reaches the maximum allowable payments to the City under county-wide guidelines anal policies. AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STIJMPF TO APPROVE THE AGREEMENT WITH WRIGHT COUNTY FOR "I"I-lE IMPROVEMENT OF CSAH 75 AS DRAFTED. Motion carried unanimously. 12. Consideration of funding agreement with Wright County. for improvements t~ CR 118. Public Works Director John Simola reported that Wright County is in the process of developing plans to improve County Road 118 from CSAH 75 in Monticello to St. Michael. City staff has been working with Wright County on the project, as the City will be constructing pathways along a major portion of County Road 118 within the city Page 6 Council Minutes - 2/8/99 LJ limits of Monticello. The cost sharing agreement with the County provides that the City would be responsible for SO% of any retaining walls necessary to protect City property or the pathway, and there would be no cost to the City for shoulders if the City does not allow parking along County Road 1.18. The cost of acquiring additional right-of way within the city limits for roadway and pathway use and additional right-of--way outside the city limits for pathway only would be the City's cost, which could reach as much as $40,000. A MOTION WAS MADE BY CLIN"I" HERBSI" AND SECONDED BY ROGL;R CARLSON TO APPROVE. TFIE FUNDING PARTIC[PATIUN AND CONSTRUCTION AGREEMLN'I' W1'1'H WRCGHT COUNTY FOR IMPROVEMENTS TO COUNTY ROAD 1.18 WITHIN THE CITY LIMITS OF MONTICELLO AS PRESENTED. Motion carried unanimously. SA. Consideration of a rovin Cit /Townshi 'oin resolution su ortin annexation of the Community United Methodist Church site. Public Works Director John Simola reported that due to the proposed widening of County Road 118, there will not be sufficient right-of-way for the pathway as previously anticipated. He requested that annexation of the Methodist Church site and future sites be contingent on providing the City with a pathway easement. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY 13RFJCE THIELEN TO DF..I,AY ANNEXATION OF THE METHODIST CHURCH SI'I'E PENDING RECEIPT OF A PATHWAY EASEMENT" ALONG COUNTY ROAD 118. Motion carried unanimously. 13. Can ideration of makin a lication for a trans ortati n loan to construct the Fallon Avenue Bridge with a pedestrian crossing. City Engineer Bret Weiss reported that in 1997, the City secured federal funding for a pedestrian pathway bridge and pathway improvement project to cross I-94 at County Road 118. The pathway will connect the bridge to the CSAI-I 75 pathway and will extend along County Road 118 to the Meadow Oak development. The federal funding is for 80% of the construction cost, with the remainder paid by the City along with all indirect costs. n One concern noted by the public works department regarding a separate pedestrian bridge was the City's liability for snow removal. Other options discussed included moving the finding to the proposed Fallon Avenue bridge or combining funds with the County to reconstruct the roadway bridge to include a 10-tt pathway on the west side. However, additional discussions with MN/DOT would be necessary to establish the remaining life span of the 2S-year-old bridge prior to adding the pathway to the existing bridge. Page 7 Council Minutes - 2/8/99 Reconstruction of the current bridge was estimated. at $400,000, leaving the City with a $50,000 funding deficit. The City Engineer noted that additional funding may be available through a new transportation program using low interest loans and no-interest construction money. After discussion, it was the consensus of Council to approve widening the roadway bridge to include a pedestrian pathway rather than construction of a stand-alone pedestrian bridge, subject to receipt of additional information from MN/DO"1' regarding the life span of the current bridge. 14. Consideration of ado tin riorities for redevelo meat of the North Anchor and authorization to hire a fanner consultant to assist in the rocess for redevelo ment ol`the North Anchor. Economic Development Director Ollie Koropchak reported that at the conclusion of the joint workshop held January 20, 1999, it was suggested that each commission develop a list of five priorities far redevelopment of the North Anchor/Riverfront area. In addition, Council was asked to consider authorization to hire a planning consultant to draft preliminary design sketch options, assist in the organization of and attend meetings, and assist in preparation of a request for proposals if authorized. Mayor Belsaas suggested that the North Anchor Subcommittee meet at least once prior to hiring a consultant. It was the consensus of the Council to forward their priority lists to the subcommittee members for review. No other action was taken by Council. 15. Consideration of ublic sale of old sewer 'et and retainin 7 the vac-all rather than tradin 7 both units in on new combinati n unit. Public Works Director ,Iohn Simola reported that previous approval for the purchase of a new sewer vac combination unit was based upon the low bid which included trading in a 1981 sewer jet cleaning machine and 1979 vac-all. However, a higher bid was received for the private sale of the sewer jet, resulting in an additional $3,253.50 for the C',ity over the trade-in amount. In addition, the Street Superintendent requested that the City keep the sewer vac for use by the street department. The Public Works Director suggested that the $7,987.50 shortfall resulting from elimination of the trade-in could be replaced with $7,000 budgeted for the purchase an additional plow which is no longer needed. A MOTION WAS MADE BY GLINT HER.BST AND SECONDED BY ROGER CARLSON TO SELL THE OLD SEWER JET TO FLEXIBLE PIPE TOOL COMPANY FOR THEIR BID OF $15,501, KEEP THE OLU VAC-ALL FOR THE STREE"C DEPARTMENT, ANU U`l"1LIZE THE $7,000 PROPOSED FOR THE ADDI"I~LONAL PLOW TO Ol~'l~'SET TtIF SHORTFALL CREATED BY ELIMINATING T1IE TRADE-IN. Motion carried unanimously. Page 8 Council Minutes - 2/8/99 ~~ 16 17 Consideration of increasin fees at Riverside C:emeter . [i !' Public Works Director John Simola reported that after taking over Riverside Cemetery from the Masons in late 1996, the City has experienced losses of approximately $950 in 1996, $268 in 1997, and $1,195 in 1998. It was suggested that the fees be increased in order to begin making deposits into the perpetual care fund for firture maintenance. A MO'T'ION WAS MADE BY CLINT HERBST AND SECONDED BY BRIAN STUMPF TO INCREASE THE CEMETERY FEES AS FOL~I..OWS EFFECTIVE APRIL 1, 1999, AFTER NOTICE TU NEARBY FUNERAL DIRECTORS. .GRAVE DESCRIPTION CURRENT FEE FEE EFFECTIVE APRIL 1, 1999 Full Grave Site, Flush Stone Area $350.00 $500.00 Full Grave Site, Raised Stone Area $400.00 $550.00 Infant Grave Site $175.00 $200.00 Cremation Grave Site $200.00 $225.00 Administrative Fee (all burials) (to be collected at time of burial) $0.00 $50.00 Perpetual Care Fee, Graves Sold Pre-1960 (to be collected at time of burial) $0.00 $100.00 Motion carried unanimously. C n i erati n of bills for the first half of Februar 1999. A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF 'I'O APPROVE THE BILLS FOR THE FIRST HALF OF FEBRUARY 1999 AS PRESENTED. Motion carried unanimously. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER CARLSON TO ADJOURN. Motion carried unanimously. ~1/ ~ (~ Karen oty Deputy City Clerk Page 9