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EDA Minutes 08-11-1998 . . . MINUTES MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY Tuesday, August 11,1998 - 7 p.m. Members Present: Guest: Staff: Chair Ron Hoglund, Vice Chair Barb Schwientek, Assistant Treasurer Ken Maus, Clint Herbst, Roger Carlson, Bill Demeules, and Darrin Lahr Mayor Bill Fair Executive Director Ollie Koropchak, Recording Secretary Nancy Whalen. 1. Call to Order. Chair Ron Hoglund called the EDA meeting to order at 7 p.m. 2. Consideration to approve the June 23. 1998 EDA minutes. 3. A MOTION WAS MADE BY BILL DEMEULES AND SECONDED BY BARB SCHWIENTEK TO TABLE THE APPROVAL OF THE JUNE 23, 1998 EDA MINUTES. Motion carried unanimously. Consideration of adding agenda items. Executive Director Ollie Koropchak requested adding discussion on the upcoming budget under item 10. 4. Consideration of request for a 30-dav extension for DMRF No. 101. (Kathy Froslie) Ollie Koropchak reviewed a letter from Kathy Froslie requesting a 30 day extension for DMRF No. 101. She stated that DAT had recommended extending the loan until August 28 for planned improvements. A letter was sent to Pam Campbell from Oertel Architects regarding Ms. Froslie's outstanding bill. Rita Ulrich stated that she spoke to Kathy and that she did intend to pay the architect. Ms. Schwientek stated that she did not feel it was the function of the EDA to act as bill collectors. Ms. Koropchak asked for clarification regarding the one time only extension. Members felt that only one extension should be granted. A MOTION WAS MADE BY DARRlN LAHR AND SECONDED BY ROGER CARLSON TO GRANT A 37~DA Y EXTENSION TO THE JULY 21, 1998 NON- PERFORMANCE PROVISION FOR DMRF NO. 101. EXTENSION GRANTED TO AUGUST 28, 1998 FOR COMPLETION OF FRONT SIDE (SOUTH SIDE) FACADE IMPROVEMENTS PER RECOMMENDATION OF OAT. Motion carried unanimously. . . . EDA Minutes - 8/11/98 5. CONSIDERATION OF REQUEST FORAN APPROXIMATE 5-MONTH EXTENSION FOR DMRF NO. 102. (STEVE JOHNSON) Ms. Koropchak gave background regarding the requested extension. She felt that Item 6 should also be considered with Item 5. Members were asked to go over the DMRF guidelines. It was the feeling of DAT that Mr. Johnson had invested money to the front facade and that $2000 should be disbursed. A MOTION WAS MADE BY BARB SCHWIENTEK AND SECONDED BY CLINT HERBST TO FIRST GRANT AN APPROXIMATE 5-MONTH EXTENSION OF THE JULY 21, 1998 NON-PERFORMANCE PROVISION FOR DMRF 102. EXTENSION GRANTED TO DECEMBER 31, 1998 FOR COMPLETION OF THE FRONT, SIDE, AND REAR FACADE IMPROVEMENTS. Motion carried unanimously. 6. Consideration to approve disbursement ofDMRF No. 102 prior to completion of front facade improvements. Ms. Schwientek objected to the disbursement of monies before the project was completed. However, to encourage completion of improvements, the EDA was willing to disburse dollars in an expedite manner as along as DMRF Guidelines were met. A MOTION WAS MADE BY BARB SCHWIENTEK AND SECONDED BY CLINT HERBST TO APPROVE DISBURSEMENT OF DMRF NO.1 02 IN THE AMOUNT OF $2,500 FOR THE FRONT FACADE IMPROVEMENTS UPON REMOVAL OF THE BLACK ADHESIVE. Motion carried unanimously. Ms. Koropchak will write letters to Kathy Froslie and Steve Johnson regarding the motions made by the EDA on August 11, 1998. 7. Consideration to discuss awarding a certificate to applicants participating in DMRF program and its criteria. Ms. Koropchak introduced this item and stated that the EDA had two things that they had to consider: 1. Whether or not the EDA is interested in presenting a certificate to applicants participating in the Downtown Monticello Revitalization Fund program. 2. If a certificate is to be presented, the criteria that should be used. Discussion was held among committee members and an agreement was reached that the EOA would not be involved. Members agreed to recommend to the MCP that they consider presenting certificates to applicants participating in the DMRF. EDA Commissioners noted that the Mayor has the discretion to recognize the businesses. 2 . . . . EDA Minutes - 8/11/98 8. Consideration to review the draft copv ofthe Facade Improvement Funding Procedure and its purpose. Rita Ulrich handed out the DA T suggestions. She went over the following points: 1. Print the brochure so that it can be used to promote the program as well as provide information on the process to prospective applicants. 2. The brochure should begin with the purpose of the program. 3. Note in the brochure that interior rehabilitation loans are also available. 4. The current program ends in December 1998. It may be continued beyond at the discretion of the EDA and City Council. 5. Include a map highlighting the qualifying area. 6. Include schedule of DA T and EDA meetings. 7. Include infoffilation on how DA T and EDA make their decisions on applications. 8. Include a check list of steps on the application process. It was stated that the brochure would hopefully attract interest in the program. Ms. Koropchak stated that most business owners don't know what to do with their building. Mr. Maus felt that the Design Committee could pick two or three businesses and show them sketches of what their building could look like. Ms. Koropchak stated that the EDA had approved seven grants for a total of about $35,000 and disbursed funds to two applicants. With disbursal of the seven grants, the EDA has approximately $165,000 remaining. The EDA needs to discuss carrying the balance over into 1999. After committee discussion, it was recommended that the City's building official and DAT explore identified building for original exterior materials and estimate the cost for revitalization and DA T report back to the EDA at the next meeting. It was felt that Rita should go ahead with the brochure with MCP covering the cost. The final language of the procedure brochure would be approved by Chair Ron Hoglund and Ms. Koropchak before printing. 3 .. . . . EDA Minutes. 8/11/98 9. Consideration of Executive Director's Report. Ms. Koropchak discussed the disbursement of $6,814.13 to Dan and Andrea Olson for facade improvement to 207 West 3rd Street. Also, Rita Ulrich stated that she has not met with Mr. Ruff regarding improvements to his building. 10. Other business. Ms. Koropchak stated that the City is working on next year's budget. The EDA members must decide whether or not they want to move forward with the program. Clint Herbst requested confirmation that the money would still be available in 1999. Ms. Koropchak will check balloon payment for GMEF No. 006 due May 1, 1998. 11. Adiournment. A MOTION WAS MADE BY BILL DEMEULES AND SECONDED BY DARRIN LAHR TO ADJOURN THE MEETING AT 8:15 P.M. Motion carried unanimously. CZJ ~ \<<1\ ,,~p~ Ollie Koropchek, Executive Director 4