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City Council Minutes 11-14-2022REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, November 14, 2022 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Bill Fair, Charlotte Gabler and Sam Murdoff Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler moved approval of the agenda. Councilmember Murdoff seconded the motion. Motion carried unanimously. C. Citizen Comments None. D. Public Service Announcements Haley Foster, Communications Coordinator, gave an update on the following: • Winter Coat Drive • Fall Wine Sale • Thanksgiving Business Hours • MCC — Kid's Lifting Certification • MCC — Holiday Art Crawl & Sale • MCC — Indoor Farmers Market • MCC — Winter Swimming Lessons E. Council Liaison Updates • EDA — Councilmember Gabler provided an update on meeting held November 9 on the following: land purchase option agreement with Washburn Computer Group; Facade Improvement funding program; TIF - Headwaters Development; and update on projects and prospects. • Planning Commission — Councilmember Gabler noted that there was one public hearing on Preliminary and Final Plat for Wiha Tools Addition, a CUP extension, and EDA land acquisition. G. Department Updates City Council Minutes: November 14, 2022 Page 1 1 6 • Wright County Sheriff's Office Quarterly Update - Sergeant Rob Gongoll presented the WCSO quarterly report. • FiberNet (Arvig) Quarterly Update - Mark Birkholz, Arvig, provided the quarterly report. 2. Consent Agenda: Councilmember Murdoff moved approval of the consent agenda. Councilmember Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $1,392,398.32. B. Consideration of approving new hires and departures for City departments. Action taken: Approved the hires for Finance, Hi -Way Liquors, and MCC and departures for Hi -Way Liquors, MCC< and Parks. C. Consideration of approving the sale/disposal of surplus city property for the Street Department. Action taken: No report this cycle. D. Consideration of adopting Resolution 2022-121 accepting donations. Action taken: Resolution 2022-121 was adopted. E. Consideration of approving a contract with the Wright County Assessor's Office for 2024-2025 assessing services. Action taken: Contract was approved. F. Consideration of amendment to Law Enforcement Contract between Wright County and City of Monticello. Action taken: Contract amendment was approved. G. Consideration of adopting Resolution 2022-120 authorizing the preparation of a feasibility report and approval of a contract amendment with WSB to provide additional engineering services for the Pinewood Elementary Safe Routes to School Project for a cost of $6,000. Action taken: Resolution 2022-120 was adopted. H. Consideration of authorizing two-year contract with Jake's Excavating to provide excavation services Riverside Cemetery. Action taken: Contract with Jake's Excavating was approved. I. Consideration of approving a funding and construction agreement between Wright County and the City of Monticello for Broadway West Street Improvements. Action taken: The funding and construction agreement with Wright County was approved. City Council Minutes: November 14, 2022 Page 2 1 6 Consideration of adopting Ordinance approving amendment to Chapter 70 of Code of Ordinances to include updates in accordance with the Snowplowing & Ice Removal Policy. Action taken: Adopted Ordinance 792 amending Chapter 70. K. Consideration of adopting Resolution 2022-123 supporting an application to the Corridors of Commerce Program for improvements for the 1-94 Gap project. Action taken: Resolution 2022-123 was adopted. L. Consideration of adopting Resolution 2022-124 accepting public improvements for Edmonson Ridge. Action taken: Resolution 2022-124 was adopted. M. Consideration of adopting Resolution 2022-125 accepting public improvements for Featherstone 5th Addition. Action taken: Resolution 2022-125 was adopted. N. Consideration of approving the purchase of a new 2023 John Deere 624P front- end loader with plow equipment from RDO Equipment Co. for $188,704, auto - lube system from Lubecore MN for $9,200 and cutting edges from Kris Engineering, Inc. for $3,957.64 for a total cost of $201,861.64 and declaring the 2003 Case 721 and 2007 Case 621 as surplus which are included as trade-ins. Action taken: Approved purchase of front-end loader with plow equipment, auto -lube system, and cutting edges and approved surplus property as trade- ins. 0. Consideration of approving a contract with Delta -Modular Company for the extraction of materials. Action taken: Contract was approved. P. Consideration of approving a purchase agreement for a portion of Outlot B of Jefferson Commons (155-164-00020) and consent to plat Jefferson Commons 4th Addition including Outlot B. Action taken: Purchase agreement was approved. Q. Consideration of Resolution 2022-126 calling for public hearing on December 12, 2022 for vacation of drainage and utility easements as legally described for Outlot B, Jefferson Commons and Lot 2, Block 1, Jefferson Commons 11t Addition. Applicant: City of Monticello and Robbins Living Trust. Action taken: Resolution 2022-126 was adopted, and public hearing was set for December 12, 2022. R. Consideration of adopting Resolution 2022-129 approving an Assignment and Assumption of Development Contract and Planned Unit Development Agreement for Country Club Manor Second Addition to CHC Monticello Townhomes LLC. Action taken: Resolution 2022-129 was adopted approving assignment and assumption of Development Contract and PUD Agreement for City Council Minutes: November 14, 2022 Page 3 1 6 Country Club Manor Second Addition for the twin home portion of the development to CHC Monticello Townhomes LLC. S. Consideration of approving a request for a one-year extension of a Conditional Use Permit for a Group Residential Facility, Multi -Family in an R-2 (Single and Two -Family) Residential District. Applicant: James & Yassa Kimber. Action taken: One-year extension of Conditional Use Permit was approved for up to 12 persons in an R-2 Residential District as approved on November 22, 2021, subject to the original conditions of approval. T. Consideration of approving a PUD Adjustment to the Union Crossing PUD affecting Target with changes to parking, pick-up locations, and signage. Applicant: Grant Eggan (Kimley Horn)/Target Corporation. Action taken: PUD adjustment was approved subject to findings in said resolution and contingent on the conditions in Exhibit Z. U. Consideration of adopting Summary Ordinance 791A for amendments to Monticello Zoning Ordinance as related to Industrial District and Use Standards, and Corrective Ordinance 791 for correction to ordinance amendment for Chapter 4, Section 11— Building Materials. Action taken: Corrective Ordinance 791 and Summary Ordinance 791A were adopted. 3. Public Hearings: 4. Regular Agenda: A. Consideration of adopting Resolution 2022-127 canvassing the 2022 General Election results Jennifer Schreiber, City Clerk, introduced the election results and the resolution canvassing the results. There was minimal discussion. Councilmember Fair moved to adopt Resolution 2022-127 canvassing the 2022 General Election results. Councilmember Murdoff seconded the motion. Motion carried unanimously. B. Consideration of filling vacant City Council seat Jennifer Schreiber introduced the item and noted that the City Council seat was vacated on October 24 and the options for filling the seat. The options include nominating a resident for appointment or directing staff to solicit applications. Mayor Hilgart recommended that the City Council appoint Lee Martie who ran City Council Minutes: November 14, 2022 Page 4 1 6 for City Council and took third place. Councilmembers Fair and Gabler concurred. Councilmember Murdoff noted that he preferred staff to solicit applications. Mayor Hilgart moved to appoint Lee Martie to the vacant City Council position for term to commence November 28, 2022 and expire December 31, 2024. Councilmember Fair seconded the motion. Motion carried 3-1; Councilmember Murdoff voted against for reason listed above. C. Consideration of appointing City Councilmember as interim member of the Monticello Orderly Annexation Agreement Board Jennifer Schreiber reviewed the item and noted that the City Council seat on the MOAA was vacated with former Councilmember Davidson's resignation. There is a need for a councilmember to attend the next MOAA on December 14, 2022. Mayor Hilgart moved that Councilmember Murdoff serve on the MOAA for the December meeting. Councilmember Gabler seconded the motion. Motion carried unanimously. D. Consideration of adopting Resolution 2022-122 authorizing the preparation of a Feasibility Report for the Downtown Roadway and Pedestrian Improvements Project and approving a contract amendment with Bolton and Menk, Inc. for a total of $459,327 Matt Leonard, City Engineer/Public Works Director, presented the item and noted that it is being brought forward to include Wright County's pavement preservation project of CSAH 75 (Broadway Street) in 2023. Having both projects under one contractor will allow for the City to better coordinate design and construction of the Walnut Street area and Block 52 with the Broadway Street improvements. Staff negotiated with Bolton and Menk to negotiate a contract amendment to include the scope of work as part of their Downtown Roadway and Pedestrian Improvement Project efforts. Also impacting the agreement were adjustments to the design scope. Mr. Leonard presented a list of required items to include in the project, including additional services for design of the public right-of-way surrounding the block, and recommended proceeding with approving the additional engineering services. The Council discussed the items and had general questions of what is included in the project cost. Councilmember Murdoff questioned why the City wouldn't go back out to bid on project to save on the cost. Matt Leonard that the reason to combine the county project into the City's plan was to have the project be City Council Minutes: November 14, 2022 Page 5 1 6 completed by one contractor and if it went out to bid it would allow for multiple contractors. Councilmember Murdoff also questioned why the sidewalk on North Broadway doesn't go to Sandy Lane. Mr. Leonard responded that the properties have access to lower volume road and access to sidewalk. Councilmember Gabler moved to adopt Resolution 2022-122 authorizing the preparation of a Feasibility Study for the Downtown Roadway and Pedestrian Improvement Project and approving a contract amendment with Bolton and Menk, Inc. in the amount of $459,327. Councilmember Fair seconded the motion. Motion carried unanimously. S. Adjournment• The meeting was adjourned at 7:34 p.m. Recorder: Jennifer Schreibe Approved: City Council Minutes: November 14, 2022 Page 6 1 6