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City Council Agenda Packet 10-22-2007 AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL Monday October 22, 2007 - 7 p.rn. Mayor: Clint Herbst Council Members: Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski 1. Call to Order and Pledge of Allegiance 2A. Approve minutes of October 8, 2007 Regular Council Meeting. 2B. Approve minutes of October 8, 2007 Special Council Meeting. 2C. Approve minutes of October 4,2007 Special Council Meeting - Public Works Facility 3. Consideration of adding items to the agenda. 4. Citizen comments, petitions, requests and concerns. 5. Consent Agenda: A. Consideration of ratifying hires and departures MCC and Liquor Store. B. Consideration of monthly renewal of pawn shop license for Walt's Pawn Shop. C. Consideration of appointment of Tom Kelly as Monticello Deputy Registrar 002 subject to approval by the State of Minnesota. D. Consideration of approving renewal of currency exchange license - WalMart. E. Consideration of ratification of union contract. F. Consideration of approving donation from Land of Lakes Choirboys for MCC and Fire Department. G. REMOVED FROM THE AGENDA. H. Consideration of approving a request for a preliminary plat and development stage PUD for Quad Development, and a request for final plat for Monticello Business Center 6th Addition, a commercial plat in a B-4 (Regional Business) District. Applicant: Quad Development. 1. Consideration of approving selection of an audit firm to provide audit services to the City for years 2007,2008 and 2009. J. Consideration of approval of Co-location Agreement. Agenda Monticello City Council October 22, 2007 Page 2 6. Consideration of items removed from the consent agenda for discussion. 7. Public Hearing and consideration of adopting assessment Core Street Reconstruction Program, City Project No.2007-01 C. 8. Public Hearing and consideration of adopting assessment Chelsea Road Improvements, City Project No. 2006-31 C. 9. Public Hearing and consideration of adopting assessment Cedar Street/Dundas Road Improvements, City Project No. 2006-02C. 10. Public Hearing and consideration of adopting assessment for delinquent utilities 2nd quarter 2007. II. Public Hearing and consideration of vacating a portion of Cedar Street and Oakwood Drive (County Road 117). 12. Public Hearing - 1. Consideration to adopt a resolution relating to the City of Monticello Economic Development Authority; transferring certain projects and programs to that agency; approving certain organizational matters; 2. Consideration to adopt an amended and restated resolution enabling the creation of the City of Monticello Economic Development Authority; superceding Ordinance No. 172. 13. Consideration of authorizing advertising for members for newly formed EDA. 14. Consideration of award of bids for Fallon A venue Pathway Improvements, City Project No.2007-12C. 15. Consideration of acceptance of counteroffer for purchase of 20 acre farm site south of Featherstone. 16. Consideration of options for open air shelter at West Bridge Park. 17. Review of research on landscape buffer/screening options River City Lanes 18. Consideration of approving payment of bills for October, 2007. 19. Adjourn. Council Minutes: 10/8/07 MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday October 8, 2007 - 7 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpfand Susie Wojchouski. Members Absent: None 1. Call to Order and Pled2e of Alle2iance Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2A. Approve minutes of September 24. 2007 Re2ular Council Meetin2. Tom Perrault noted that the time the meeting adjourned was listed incorrectly. SUSIE WOJCHOUSKI MOVED TO APPROVE THE MINUTES OF THE SEPTEMBER 24, 2007 REGULAR COUNCIL MEETING WITH THE CORRECTION NOTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2B. Approve minutes of September 24. 2007 Special Council Meetin2 - HRA/EDA Workshop BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE SEPTEMBER 24, 2007 SPECIAL COUNCIL MEETING ON THE HRAlEDA. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2C. Approve minutes of September 24. 2007 Special Council Meetin2 Public Works Facilities Needs Workshop Tom Perrault noted the workshop adjourned at 6:50 p.m. SUSIE WOJCHOUSKI MOVED TO APPROVE THE MINUTES OF THE SEPTEMBER 24, 2007 SPECIAL COUNCIL MEETING RELATING TO THE PUBLIC WORKS FACILITIES NEEDS WITH THE CORRECTION NOTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of addin2 items to the a2enda. The following items were added to the agenda: I) A closed meeting of the Council following the regular meeting to discuss the possible purchase offers on property identified as the Bechtold site at 8617 Edmonson Avenue, PID 213-100-232400; the Gold Nugget site, PID 155-180-000010 and property owned by Ocello, PID 155-500-221101 and 155-500-232200; 2) Discussion of Marvin Road; and 3) Status of the pathway along Fallon Avenue. 1 Council Minutes: 10/8107 Mayor Herbst noted that the Red Cross was conducting a blood drive on October 10, 2007 and they are looking for volunteers and donors. 4. Citizen comments. petitions. requests and concerns. A. Xcel Energy presentation regarding dry cask delivery by rail. Brad Sawatzke from Xcel Energy presented information to the Council regarding the rail delivery of the materials for the dry cask storage being constructed at the plant. Xcel Energy wanted to give the Council heads up on the rail shipments that will be coming through Monticello for the independent spent fuel storage installation. Construction of the dry cask storage at the plant began last spring. The storage bunks will be coming by rail from Chicago this week. Brad Sawatzke reviewed the timeline for construction of the dry cask storage. The dry cask storage area is the cleared area to the right of the existing plant. Brian Stumpf asked if there were any extra precautions being taken with the tracks being used again. Brad Sawatzke stated Xcel Energy has been working with the railroad to upgrade the tracks and that the trains will be coming through at very slow pace so people will know a train is coming. He will check with the railroad if there is anything else being done. Xcel Energy's intent was that the Council members understand what to expect with the dry cask storage. He added that the Monticello Times had an article on the front page which should help get the information out to the public. Consulting Engineer, Bret Weiss stated that when the railroad was made exempt years ago it was noted that if a train comes through there would be flagmen at the crossings. Sandra Johnson, 5541 Falcon Avenue and Philip Frederick, 5400 Falcon A venue spoke to the Council regarding the crossings at School Boulevard. Sandra Johnson stated she has witnessed many close calls with pedestrians nearly getting hit while they were crossing the intersection. Currently there is a painted stripe and some signs at the intersection but they would like to see something more done. They also noted the speed limit is 45 mph on part of School Boulevard and 35 mph on another segment. They would like to see a uniform speed limit of 35 mph. Sandra Johnson stated that when cars are stopping for pedestrians in the crosswalk area other vehicles are passing the stopped cars on the right. Clint Herbst asked about moving the bumpouts to the intersections. Bruce Westby, City Engineer, said the mid-block crosswalk do not work well at the intersections and suggested that other options be looked at the for the intersection crosswalks. Sandra Johnson asked that the intersection of Eider Lane and School Boulevard also be looked at. Clint Herbst asked if the traffic and congestion on School Boulevard is a result of normal growth or because of Chelsea Road being closed. Sandra Johnson stated they have resided in the area for 15 years and there has been a significant increase in traffic over that time period. Susie Wojchouski stated that in Iowa she saw communities where a temporary sign is brought out and secured with sandbags when school is in session and she wondered if that is something that could be considered. Wayne Mayer noted that is done in Buffalo but he suggested that the temporary sign be something that could be rolled in and out when used. 2 Council Minutes: 10/8/07 Wayne Mayer stated his concern that so many infractions are taking place on a major road. Bruce Westby commented that the School Boulevard corridor is complex in that you have congestion, the presence of the school, inexperienced drivers using the roadway at peak times and many other factors. He stated the mid-block crossing was chosen because people could focus more on the pedestrian that may be in the crosswalk. Sandra Johnson noted that there is parking on School Boulevard during school activities and games which obstructs the view of vehicles traveling on the road. Since there is adequate parking at the school she questioned why there is a need to have the vehicles parked on School Boulevard. Wayne Mayer said the City needs to work with the school on this andhe hoped the school should get the word out that no parking is allowed on this street. Sandra Johnson also suggested more patrols to enforce the regulations. Philip Frederick stated that he brought this to the Council over a year ago but nothing has been done. He added that the pathway proposed between the two houses was hazardous because of the pond in the area. Philip Frederick said one proposal was to put the crosswalk at the comer and have a crossing light at the intersection for pedestrians. He also suggested a fence be installed along the area of the stormwater pond to protect individuals from going into the water. He felt all aspects of School Boulevard should be considered when looking at making improvements. Clint Herbst responded that the City gets many demands for improvements and the Council must prioritize these demands and budget for them so it may seem like the Council is doing nothing when in fact they are. Susie Wojchouski asked Mr. Frederick ifhe had addressed this issue with the school. Philip Frederick said he had and the school indicated that it was a city street and they didn't have any funds for improvement. 5. Consent Al!enda: A. Consideration of ratifying hires and departures. Recommendation: Ratify the hires and departures of employees as identified. B. Consideration of approving charitable gambling license application for Monticello Youth Hockey at Cornerstone Cafe. Recommendation: Adopt Resolution No. 2007-77 authorizing the State Gambling Control Board to issue the charitable gambling license to Monticello Youth Hockey Program to conduct gambling activities at Cornerstone Cafe and Catering Co. at 154 West Broadway. C. Consideration of approving a request for a conditional use permit for a comprehensive sign plan for a commercial/retail complex in the Central Community District. Applicant: Seluemed, LLC. Recommendation: Approve the request for a conditional use permit for a comprehensive sign plan as presented for Seluemed, LLC based on a finding that the proposed signage is within the allowed parameters of the ordinance and consistent with the conditions for approval. D. Consideration of appointment of Deputy Registrar 002 for City of Monticello. Recommendation: Appoint Finance Director, Tom Kelly as Deputy Registrar 002 subject to approval by the State. 3 Council Minutes: 10/8/07 E. Consideration of approving fmal plat for Monticello Business Center 5th Addition. Recommendation: Approve the final plat and development agreement for Monticello Business Center 5th Addition, based on a finding that it is consistent with the preliminary plat and the performance standards of the B-4 Regional Business District subject to the correction of plat signature information. F. Consideration of setting a workshop date in November for review ofthe City of Monticello Snow Plow/Removal Policy (focusing on pathways) and consideration of changes for the 20007/2008 season. Recommendation: Set a workshop to review the Monticello Snow PlowinglRemoval Policy with special focus on pathways and consideration of changes in the policy for the 2007/2008 season for 5:30 p.m. on November 13, 2007. WAYNE MAYER MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS #5C, #5D AND #5F. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent a2enda for discussion. #5C Consideration of approving a request for a conditional use permit for a comprehensive sign plan for a commercial/retail complex in the Central Community District: Wayne Mayer said his reason for pulling this item was because the proposed sign was more than a reader board. He asked ifthis could be classified as a typical reader board. He felt this kind of display does not belong in Monticello and is not covered by the City's ordinance. Clint Herbst said because of the size it could be as a message board. He wondered if what is being presented is something that can be allowed by code. Is there justification tabling or denying the request because there is not a clear definition in the ordinance of video display. Wayne Mayer felt TH 25 was congested enough without people slowing down to read what is on the video sign. Wayne Mayer noted when the ordinance was written the technology proposed for use in the sign was not available and he questioned whether it should be allowed now since it is not specifically spelled out in the ordinance. He added that the multi-color display might create some problems. He felt a video and animation display board with multi-colors would be too distracting for motorists. Since this sign was not defined in the ordinance can it be considered as a prohibited sign. Clint Herbst suggested allowing the sign only ifit was one-colored. Wayne Mayer felt if this sign was approved then owners of other signs along TH 25 would want to change to multi-color. Wayne Mayer asked if this could be sent back to the Planning Commission. Brian Stumpf noted that everything relating to the sign is in compliance with the ordinance. It was suggested that since this is a conditional use permit, it could be approved with conditions such has just one color or a restriction on how fast the sign can flash, etc. There could also be a condition that with this sign in place no temporary signs would be allowed. Wayne Mayer said he had a problem with it fading in and out. Wayne Mayer felt the same thing could be accomplished with a single color board. Brian Stumpf felt that everything that has been presented is allowed by ordinance. BRIAN STUMPF MOVED TO APPROVE THE REQUEST FOR A CONDITIONAL USE PERMIT FOR A COMPREHENSIVE SIGN PLAN AS PRESENTED WITH CLARIFICATION THAT NO VIDEO SIGN WILL BE ALLOWED BASED ON A FINDING THAT THE PROPOSED SIGNAGE IS WITHIN THE ALLOWED PARAMETERS OF THE ORDINANCE AND CONSISTENT WITH THE CONDITIONS FOR APPROVAL. SUSIE WOJCHOUSKI 4 Council Minutes: 10/8/07 SECONDED THE MOTION. MOTION CARRIED WITH WAYNE MAYER VOTING IN OPPOSITION. #5D Consideration of appointing Tom Kelly as Monticello Deputy Registrar 002. It was requested that this item be tabled since the state requires the Deputy Registrar to be a resident of the County the office is located in and Tom Kelly is a resident of Hennepin County. TOM PERRAULT MOVED TO TABLE ACTION ON THE APPOINTMENT OF TOM KELLY AS MONTICELLO DEPUTY REGISTRAR 002 UNTIL THE NEXT MEETING. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. #5F Setting Workshop date in November for review of City of Monticello Snow PlowlRemoval Policy. Brian Stumpf noted that he wanted to make sure that staff did not have any concerns with what was authorized in the past. John Simola and Tom Moores will be talking to the crews who work the routes and come up with recommended changes for the Council to consider. BRIAN STUMPF MOVED TO SET THE SPECIAL WORKSHOP MEETING ON NOVEMBER 13,2007 AT 5:30 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Consideration of ratification of union contract. Tom Perrault pointed out a discrepancy in the agenda item and the draft contract. The agenda item stated there was a minimum 1 % increase for the second year and the contract had 1.25%. A question was raised about the statement in Appendix #1 that new employees shall be paid 80% of the top rate for the first six months work which, based on the figures provided, would be less than hourly rate for 0-6 months. Council felt while these items did not change the provisions agreed to by the union, it was important to get them clarified. WAYNE MAYER MOVED TO TABLE ACTION ON THE RA TIFICA TION OF THE UNION CONTRACT UNTIL CLARIFICATION WAS MADE ON LANGUAGE IN APPENDIX #1. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Consideration of aDDrovine an RFP for Eneineer DesienlBuild services for the fiber oDtics network and authorize sendine out the RFP for bids. Jeff O'Neill stated the Council is asked to provide direction for implementation of the fiber optic system. As part of this project it is necessary to get firmed up costs and flesh out the details of the project for the proposed bond issued. The Council is being asked to consider moving forward with an RFP that will be sent to various engineering groups for design of the system. The estimated cost of this is $235,000. Jeff O'Neill stated they are not asking that funds be authorized at this point. He noted the RFP in the packet was a draft and there were some minor modifications proposed to be made. In addition some additional RFP's for the fiber to the home vendor, voice switch vendor and others needed to be prepared. This cost was estimated at $245,000. Brian Stumpf asked if they are looking at reserves to cover this $480,000 and if so how soon would these funds be expended and when would they be paid back. Gary Fick, Senior 5 Council Minutes: 10/8/07 Vice-President from Springsted stated the time frame for issuing the bond depended on a number of factors but it should take place no later than March of 2008. Brian Stumpf also asked for verification that the buyer ofthe bond is assuming all risk iff or some reason the fiber optic venture is unable to payoff the bonded debt and that the taxpayers of Monticello would not be assuming any ofthat bonded debt. Gary Fick indicated that was the case. Tom Perrault asked what reserves were being used. Tom Kelly said they could use liquor fund reserves. The money would be loaned to the fiber optic project and repaid with interest when the bonds are issued. Brian Stumpf asked if there were sufficient reserves to cover the fiber optics expenditures and the proposed land acquisition for the Public Works facility. Tom Kelly indicated there would be sufficient reserves. Tom Perrault questioned on page 2 ofthe RFP in the list of bullet points, it stated that the fiber optic network would be in the street but no drops or equipment at customer sites. He was under the impression that the fiber optics would be brought to the home. Clint Herbst clarified that service would be brought to the home for those residences that subscribed. Tom Perrault also asked about possible litigation and if anything has been initiated at this time. He was informed at this point no legal action has been taken by existing providers. Brian Stumpf asked if the League of Minnesota Cities would cover the city if there was a lawsuit. Wayne Mayer said the Council needs to be aware that the City has probably not heard the last form incumbent providers. Brian Stumpf stated fiber optics has taken its toll on TDS employees themselves. He didn't think the general public should be lashing out at the employees. WAYNE MAYER MOVED TO APPROVE THE RFP FOR ENGINEERING DESIGN/BID/BUILD SERVICES FOR THE FIBER OPTICS NETWORK, AUTHORIZE DISTRIBUTION OF THE RFP AND APPROVE AUTHORIZATION TO USE RESERVES TO COVER DESIGN COSTS WITH THE CITY TO BE REIMBURSED WITH INTEREST FROM THE BOND PROCEEDS WITH THE INTEREST RATE BEING WHATEVERTHE CURRENT RATE IS. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Consideration of appointinl!: Council representative to sit in on interviews of applicants respondinl!: to City's RFP for audit services Brian Stumpf stated that when the auditor had come to Council to review the 2006 audit, he had asked the auditor to specifically address how the state aid to the firemen's relief association was handled. He asked them why it was shown as a city contribution and not as a payment from the state. He stated that the auditor never responded back on that question. Tom Kelly indicated that would be handled differently this year. Susie Wojchouski asked who narrowed the six firms down to three. Tom Kelly indicated Finance Department staff did the screening. Brian Stumpf indicated he would be willing to serve and asked that the interviews be set for October 16th as late in the afternoon as possible. TOM PERRAULT MOVED TO APPOINT BRIAN STUMPF AND SUSIE WOJCHOUSKI, AS ALTERNATE, TO SERVE ON THE AUDIT REVIEW TEAM. SUSIE WOJCHOUSKl SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6 Council Minutes: 10/8/07 Added Items: Marvin Road: Brian Stumpf questioned what had been done recently on the road to correct the drainage problems in the area. Bruce Westby said the road had been graded but he was not aware that anything was done in the ditch area. There was some discussion if Marvin Road was still necessary. John Simola noted the city owned land in that area. Bret Weiss added that the city land could possibly be used to combine with other land in the area for a redevelopment project. Fallon Avenue Pathway: Tom Perrault asked the status of this project and was informed the bid results would be coming to the Council at the next meeting and if approved construction would be done yet this year. Speed Limit on Fenning Avenue: Wayne Mayer noted that the speed limit on Fenning Avenue was 45 mph and it is now posted at 30 mph. He asked if that was a realistic speed and who had authorized the change in the speed limit. Bruce Westby stated the township had it posted at 45 mph without having a speed study done and the City had it changed to 30 mph without a speed study. To enforce the speed limit it would require a speed study. Bruce Westby said the speed study would not cost the city anything but they would need to formally request the study. Susie Wojchouski thought the concem with 45 mph limit would be whether vehicles could make the stop sign at the bottom of the hill at Fenning and School Boulevard. WAYNE MAYER MOVED TO AUTHORIZE REQUESTING MN/DOT TO CONDUCT THE SPEED STUDY. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Consideration of approvinl! payment of bills for October. 2007. Wayne Mayer asked John Simola to have someone from the Parks Department contact him regarding the tree purchase. WAYNE MAYER MOVED TO APPROVE PAYMENT OF THE BILLS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 11. Adiourn. At 9:44 the Council went into closed session to discuss possible purchase offers relating to the property identified earlier in the meeting. The closed session adjourned at 10: 15 p.m. Recording Secretary 7 Special Council Minutes: 10/8/07 MINUTES SPECIAL MEETING- MONTICELLO CITY COUNCIL Monday October 8, 2007 - 5:30 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski. Members Absent: None. 1. Call to Order. The workshop was called to order at 5:30 p.m. A quorum of the Council was present. 2. Discuss Job Creation Stratelrles. Jeff O'Neill reviewed the agenda for the special meeting. The question posed for discussion is to what extent does the City support household wage levels and what is the role of the IDC (Industrial Development Committee). The goal of the workshop is to also discuss organizational goals and the framework for achieving the goals as well as discussing how the IDC can help bring household wage jobs into the City. Jeff O'Neill said the City has been supportive of bringing jobs into the City as evidenced by the industrial park, the fiber optics proposal and support of the bioscience initiative. The question is what is the next level, what needs to be done to get there and what kind of plan needs to be put together. Economic Development Director, Ollie Koropchak outlined: "What does it take to place Monticello as a competitive leader for job growth at household wage levels?" Ollie Koropchak talked about the City's competition for job growth noting the competition is world wide, national, state and local. She cited various examples of what other cities such as Cambridge and North Branch, are doing. Monticello's criteria for wages is $16/hour. John Simola asked if there was a recognized level for household wages. Ollie Koropchak said she didn't know if there was but pointed out that most of the ones she has seen have been in the $1 0-$ 14/hour range. The Marketing Committee felt Monticello had a lot of amenities and could ask for job level wages of $ 16/hour. The City set their standards high which may have caused some businesses to turn away. The fact that the City allows no outside storage may have also influenced businesses not to locate in Monticello. The bioscience initiative was discuss and the importance of developing the financial management plan which takes into account all the other demands on the City's finances. Ollie Koropchak talked about the reasons businesses don't select Monticello as a location site. Businesses perceive Monticello as being too far out from the metro and Monticello has the image of being rural. Wayne Mayer asked ifbeing outside Hennepin County was a factor. Ollie Koropchak stated that at one time businesses sought to locate outside of Hennepin County because of the lower tax rate. The impact of the state created JOBZ zone was 1 Special Council Minutes: 10/8/07 discussed. Ollie Koropchak felt that economic development needs focus and commitment to remain competitive. She talked about the need to understand that industrial land is slow to develop and that City needs to protect land investments purchased by taxpayers. To ensure a skilled labor force the City needs to explore providing training options. Economic development is both a time commitment and a financial commitment on the part of the City. The EDA and Council need to work on a plan to accomplish the goals of job creation and economic growth. Jeff O'Neill talked about decision making process and problem issues. Staff is committed to provide the Council with the best information possible and give this information to the Council using one voice. It is his role to bring this together internally. Brian Stumpf asked how this was going to be accomplished. Brian Stumpf wants to see in the Council agenda report who is in favor of the action and why and he wants to know who is not in favor of the action and why. He wants to make sure all viewpoints are presented. Ollie Koropchak said she does not disagree that staff should be united. She felt that the City Administrator and staff as well as the Council needs to maintain a clear focus on growth. The recent rezoning of a piece of industrial land was brought up. It was felt by some that not all data was presented and that some views were presented in an inappropriate manner. Clint Herbst felt this was a case where it appeared there was infighting among staff and it did not project a positive image. Clint Herbst added that he doesn't care if there is staff opposition to an item but it should be presented prior to the time the Council is asked to make a decision. He thought the conduct at the hearing on the rezoning matter was a classic example of how not to do something. Wayne Mayer agreed that dissenting views should be included in the agenda. He believes that a united staff makes for a stronger Council. The more perspectives presented in the Council agenda items, the better the decision making process is. Brian Stumpf asked about the Council acting as the EDA. The Council discussed the pros and cons of this suggestion. The cons included the perception that someone on the Council may have an agenda they are carrying out or that the Council wants to control everything. If one of the defined outcomes is to get the input and support of businesses the City has to develop a level ohrust with the business owners. There needs to be a trust level among staff members as well. Ollie Koropchak said the Council should look at the recent rezoning action as a land use issue and try to understand the business owners' point of view. The property owners invested significant funds to locate here and are impacted by what happens to surrounding property. It is understandable that the business owners were frustrated and upset that they were made aware of the Chelsea Road improvements and rezoning very late in the process. Clint Herbst said if there was a trust issue it is because Ollie Koropchak did nothing to stop it and felt she allowed things to happen. Ollie Koropchak noted she was unaware of the proposed Chelsea Road improvements and rezoning. Wayne Mayer stated if the City was against development there would not have been a referendum on fiber optics. Ollie Koropchak reiterated that people do not like to be surprised by events and want communication on what is happening. Susie Wojchouski said she appreciated Ollie Koropchak's presentation at the meeting because she didn't have that information anywhere else. Susie Wojchouski felt that if the Council doesn't get all the information they don't make an informed decision. Jeff O'Neill said opinions should not be coming from left field and it his responsibility to consolidate the different opinions. Susie Wojchouski asked when was the venue for her to hear this information if Ollie Koropchak had 2 Special Council Minutes: 10/8/07 not made her presentation at that time. Susie Wojchouski asked if all opinions are sought and do all the views get presented to Council. The Council discussed the IDC. Jeff O'Neill said the networking of the IDC is very important and he doesn't want it construed that he is against the IDC. Previously legal counsel, Joel Jarnnik suggested some insight as to the role the IDC could play. One of the suggestions was that there be some kind of contract defining what the IDC does. A possible role for the IDC would be to research issues and make recommendations to the appropriate authority. Wayne Mayer felt the IDC could be a plus to the merged HRAlEDA. Rather than having the IDC have direct access to the Council they would be working through the HRAlEDA. Wayne Mayer felt the IDC coming in this way would provide more continuity for when Ollie Koropchak retires. The IDC is a group of volunteers who truly care about Monticello and is an important force in bringing things forward and sparking ideas and discussion. Wayne Mayer suggested putting a couple of different scenarios out for how the IDC could operate. The IDC could review these options or come back with their own scenario. Wayne Mayer felt the IDC was an asset to the community and should be involved in crafting the IDC's role in the city. Ollie Koropchak agreed that if the IDC was not part of the city's planning in the long range, the City would be short-changed. She felt the City needs the expertise and perspective of the people who comprise the IDC. Wayne Mayer said where he is corning from is that the IDC is important. After the 2008 election, there may not be the same representation of the Council on the EDA so he would prefer to reinforce the IDC now. Susie Wojchouski felt the role of the IDC should be defined as well as the means and the method for expressing differing views. 3. Adiourn. The workshop closed at 7 p.m. Recording Secretary 3 Special Council Minutes: 10/4/07 MINUTES SPECIAL MEETING - MONTICELLO CITY COUNCIL Thursday, October 4, 2007 - 6 p.m. Members Present: Wayne Mayer, Tom Perrault, Brian Stumpf, Susie Wojchouski and Clint Herbst. Members Absent: None 1. CaU to Order: Acting Mayor Brian Stumpf called the meeting to order at 6 p.m. 2. Land site for Public Works Facilities: Public Works Director, John Simola outlined the purpose of the meeting stating that since the last meeting Kodet Architectural and staff had looked at the sites that were discussed. The focus of the sites was the Gold Nugget/Bechtold/Featherstone property. The Bechtold property was recently put up for sale by auction. Bruce Westby and John Simola had met with Horst Graser, owner of the Gold Nugget site to discuss his interest in selling the land and hise asking price. Horst Graser was supposed to respond back to John Simola before this meeting with a more definitive price but as of meeting time, there had been no response. In their meeting Horst Graser indicated if the City made an offer on the 20 acre Bechtold site, he would be willing to consider selling 7-8 acres of his property adjacent to the Bechtold site. They also discussed the possible sale of a 30 acre site that Gold Nugget owns lying east ofTH 25 and west of the Bechtold site. Heidi Neumueller and Ed Kodet reviewed the sites that had been looked at and discussed which sites were the most feasible for a Public Works facility. The two most feasible sites based on cost and location were the Bechtold site with the additional 7-8 acres from Gold Nugget or the 30 acre parcel owned by Gold Nugget east ofTH 25. The City did discuss a possible land swap with Gold Nugget. John Simola talked about the land costs. Although the appraised value of the 20 acre site was thought to be about $840,000 he felt the property could be obtained for $500,000-$540,000. Clint Herbst asked what the land went for at the auction as he felt that was something the City should know before they start negotiating for the land. Jeff O'Neill who had been in telephone contact with Horst Graser during the course of the meeting, reported that Horst Graser and his people were not interested in a land swap and would prefer to sell outright any land that was needed. The Council talked about the access to the site which would be from 85th Street and Edmonson Avenue. John Simola stated that if the Public Works facility was built at this location it would require improvements to both 85th Street and Edmonson Avenue. John Simola said in the spring when road restrictions are in place the Public Works traffic would need to access onto Edmonson Avenue. Jeff O'Neill noted that Horst Graser liked the land use layout because it would create a buffer between the Public Works facility and the residential area. Jeff O'Neill added that at a meeting, staff discussed how having the Public Works facility adjacent to a residential area could create problems in the long term. I Special Council Minutes: 10/4/07 Clint Herbst expressed some concern about the possibility if the City purchased the Bechtold site and needed the additional 7-8 acres from Gold Nugget, Horst Graser could hold out for a higher price or not sell at all. Susie Wojchouski asked about a deadline for submitting a proposal on the Bechtold site which was the auction site. The Bechtold site has sewer, water and gas service available. Ed Kodet noted that there were stormwater basins in the area. They are improved stormwater basins but the City does not know the calculations the basins were designed for. John Simola stated the ponds would have to be lined. If cost was not a factor in considering a site, the prime site would the be the land identified as Spike #2 which would be adjacent to the A VR site. Spike #2 is a 40 acre site. Clint Herbst thought this site would cost about $80,000 an acre. Clint Herbst felt the choice of sites would be made based on cost. John Simola believes the most cost effective site would be the Bechtold site and Clint Herbst agreed it was a feasible site. There was discussion on what steps the City needed to take to acquire the site. To proceed on an informed basis, the City has to find out the bid that was submitted at the auction. Ed Kodet indicated that realtor said that $500,000 would buy the land which would work out to be about $25,000 an acre. If the additional 7-8 acres could be purchased at the same price the total land cost for a 28 acre site would be $700,000. John Simola stated that if the City prepares a purchase agreement they would want to include items relating to Phase I environmental assessment work, soil borings, etc. Clint Herbst noted that the Bechtold site had been a field for a long time so he didn't think there would be environmental problems. Tom Perrault asked about the Ruff Auto site. It was noted that Elm Street bisects the property and a buffer zone would be required from the residential area. In all the Ruff Auto site totals about 20 acres. Brian Stumpf felt it was a piecemeal site and would create problems when it comes to expansion just as the City's present Public Works site does. Jeff O'Neill also talked to Shawn Weinand about the Bechtold site. Although Weinand did not attend the auction, he didn't think the site was worth more than $25,000Iacre maximum. It was suggested looking at taking the entire 30 acre parcel from Horst Graser at $25,000Iacre. Wayne Mayer asked what the plans are for the current Public Works building. The Fire Department is looking at it as a possible fire hall site and eventually expanding to another site. Steve Joerg, Fire Chief also looked at the KMOM site. The Council discussed the fire hall location in relation to response time needed. Ed Kodet said response time makes a big difference in the ISO, especially if the response time is less than four minutes. Clint Herbst said staff has to get the prices for the land. Then possibly at the October 8, 2007 Council meeting, the Council could close the meeting to discuss possible land purchase. John Simola pointed out that the comparables in the appraisal were done in 2005 when land prices were high. $500,000 was felt to be a realistic price. The Council discussed having a purchase agreement prepared. John Simola also brought up the $40,000 for the cost of the auction and whether that would be included in the land costs. Clint Herbst felt the information received at this meeting was insufficient for the Council to take action on because there was no solid price information provided. He said staff should have had this information for the Council before calling the meeting. John Simola asked if Horst Graser's position is that they would not accept anything below $30,000 an acre, should staff make an offer. Brian Stumpf and Clint Herbst wanted to wait with any action until the October 8th meeting. Susie 2 Special Council Minutes: 10/4/07 Wojchouski wanted staff to check to make sure when the cutoff date was for submitting a proposals. In checking with the realtor, John Simola was told the City would have until Tuesday, October 9th to make an offer. 3. Adjourn: The meeting was adjourned at 7 p.m. Recording Secretary 3 Council Agenda: 10/22/07 SA. Consideration of approvinl! new hires and departures for MCC and Liauor Store. (JO) A. REFERENCE AND BACKGROUND: The Council is asked to ratify the hiring and departures of employees that have occurred recently at the MCC and Liquor Store. It is recommended that the Council officially ratify the hiring/departure of all new employees including part- time and seasonal workers. A-I. BUDGET IMPACT: No budget impact will result as all new positions are approved by the City Council and budgeted for. Replacements for vacancies in existing positions are covered by the current year's budget. B. ALTERNATIVE ACTIONS: 1. Ratify the hiring/departures of the employees as identified on the attached list. C. RECOMMENDATION: By statute the City Council has the authority to approve all hires/departures. There is no other recommendation but for the Council to exercise the authority given to them by state statute. D. SUPPORTING DATA: List of new employees. NEW EMPLOYEES Name Tille Department Hire Date Class Bleichner, Michael PT Custodian MCC 9/29/2007 PT Murnane, Patrick Guest Services 1 MCC 10/04/2007 PT Bogart, Lauren Water Safety Instructor MCC 9/24/2007 PT Lantto, Lilian Lifeguard MCC 10/02/2007 PT Curtis, Jennifer Guest Services 2 MCC 10/05/2007 PT TERMINATING EMPLOYEES Name Reason Department Last Day Class Milstein, Tristan Voluntary Liquor 10/13/2007 PT Milstein, Ryan Voluntary Liquor 10/13/2007 PT Farnum, Mary Voluntary MCC 10/12/2007 PT employee councillisl.xls: 10/15/2007 Council Agenda: 10/22/07 SB. Consideration of aDDrovinl! monthlv renewal of Dawn shoo license for Walt's Pawn Shoo. (10) A. REFERENCE AND BACKGROUND: In January the Council approved renewing the pawn shop license for Walt's Pawn Shop, 1219 State Highway 25 on a monthly basis which is in keeping with the recommendation of the Wright County Sheriff's Department. The intent was that a monthly renewal would allow the City to monitor more closely any non-compliance to the City's pawn shop ordinance. The license holder was charged with five misdemeanor counts relating to the operation of the pawn shop. The County Attorney stated the parties had not been able to resolve the counts by plea agreement and the case was scheduled for trial on October 8, 2007. Prior to actually going to trial the applicant pled guilty to two of the five misdemeanor counts. Attached to the agenda is Section 3-15-18 of the City ordinance which sets for the reasons for denying, suspending or revoking a pawn shop license. B. ALTERNATIVE ACTIONS: I. If the Council determines that there is cause for revocation or suspension of the pawn shop license, the Council should direct the City Attorney and staff to initiate a Notice of Hearing of Termination of License for the existing pawn shop license for Walt's Pawn Shop. 2. Motion to approve other action as specified by the Council. C. RECOMMENDATION: C-l. General Recommendation: The City has for sometime been renewing the license for Walt's Pawn Shop on a monthly basis holding off taking any other action until the results of the criminal charges against the license holder were known. The results of the criminal action have been determined and the Council must decide if they want to take action to revoke the pawn shop license issued to Walt's Pawn Shop. If that is the Council's position, it is the recommendation that the City Attorney and staff take the necessary steps to initiate the license revocation process. C-2. Other: No other recommendation other than that listed above has been submitted by City staff. D. SUPPORTING DATA: Ordinance - Section 3-15-18. (b) No licensee may receive any goods from a person of unsound mind or an intoxicated person. (c) No licensee may receive any goods, unless the seller presents identification in the form of a valid driver's license. a valid State of Minnesota identification card. or current valid photo driver's license or identification card issued by the state of residency of the person from whom the item was received. (d) No licensee may receive any item of property that possesses an altered or obliterated serial number or operation identifiction number or any item of property that has had its serial number removed. (e) No person may pawn. pledge. sell, consign, leave. or deposit any article of property not their own; nor shall any person pawn. pledge. sell, consign. leave, or deposit the property of another. whether with permission or without; nor shall any person pawn, pledge, sell, consign, leave, or deposit any article of property in which another person has a security interest; with any licensee. (f) No person seeking to pawn, pledge. selL consign. leave. or deposit any article of propcrty with any licensee shall give a false or fictitious name. nor give a false date of birth; nor give a false or out of date address of residence or telephone number; nor present a false or altered identification, or the identification of another; to any licensee. 3-15-18 DENIAL, SUSPENSION OR REVOCATION. Any license under this chapter may be denied. suspended or revoked for one or more of the following reasons: I. The proposed use does not comply with any applicable zoning code. 2. The proposed usc does not comply with any health. building, building maintenance or other provisions of this Code of Ordinances or state law. 3. The applicant or licensee has failed to comply with one or more provisions of this chapter. 4. The applicant is not a citizen of the United States or a resident alien, or upon whom it is impractical or impossible to conduct a background or financial investigation due to the unavailability of information. 5. Fraud. misrcprescntation or bribery in securing or renewing a license. 6. Fraud, misrepresentation or false statements made in the application and investigation for. or in the course of, the applicant's business. 7. Violation within the preccding five (5) years, of any law relating to theft. damage or trespass to property. sale of a controlled substance, or operation of a business. 8. The owner of the prcmises licensed or to be licensed would not qualify for a liccnse under the tcrms of this chapter. MONTICELLO CITY ORDINANCE TITLE III/Chapt 15/Pagel0 Council Agenda: 10/22/07 5C. Consideration of appointinl!: Tom Kellv as Monticello Deputv Rel!:istrar 002 subiect to approval bv the State of Minnesota and Wril!:ht County. (JO, CS) A. REFERENCE AND BACKGROUND: Rick Wolfsteller is currently appointed by the State of Minnesota and Wright County as Deputy Registrar 002 for the City of Monticello. He was appointed to this position when Tom Eidem resigned as City Administrator. When Rick retired, Jeff accepted the responsibility for management of the operation which he has done with assistance from others at City Hall. However, he was never formally appointed as required by the State. The action requested in this agenda item would identify Tom Kelly as the official Deputy Registrar 002. To recap recent events activity at the Deputy Registrar Office, in response to various issues dating back a number of years, the organization structure was altered with the development of the Deputy Registrar Manager position. In addition there has been a shifting of staff from full time staff to more part time staff. Recently, in contrast to trends from last year, the workload has increased with new dealership business coming to Monticello from outside of the City. So things are going well right now. Ann Johnson is currently working on a number of initiatives to continue to boost business and improve service which includes opening doors on Saturday morning. More to follow in the near future. It is suggested, however, at this time that general supervision of the operation be shifted from the City Administrator to the Finance Director. Simply put, the Finance Director has more capacity to provide direct supervision with two staffers reporting to him. On the other hand, the City Administrator position currently has ten that directly report to him. Tom Kelly does have sufficient experience to be successful in this capacity. Also, since the Finance Director provides financial oversight for the deputy registrar office, it seems appropriate to appoint Tom Kelly, our new finance director, to this position. At some point in the near future, it may be suggested that Kelly take over general supervision of the Liquor Store operation as well, as he does have previous experience with Liquor Store operations. If the Council approves the appointment, City staff will forward a copy of the minutes and an application from Tom Kelly to the State of Minnesota, Department of Public Safety requesting that the State approve the appointment of Tom Kelly as Deputy Registrar 002. The State will notify us when the appointment becomes official. A copy ofMN Statutes Section 168.33 is attached for your reference. Please note that we have confirmed with the MN Dept of Public Safety, Driver and Vehicle Services that the section pertaining to county residence is not relative to this appointment. That section only refers to a privately-owned, individual licensing office. B. ALTERNATIVE ACTIONS I. Appoint Tom Kelly as Deputy Registrar 002 subject to approval by the State. 2. Appoint the City Administrator to the position. Council Agenda: 10/22/07 C. STAFF RECOMMENDATION: The City Administrator and Finance Director support the appointment of Finance Director Tom Kelly to serve as the City's Deputy Registrar 002 for reasons noted above D. SUPPORTING DATA: Copy ofMN Statutes Section 168.33. 168.33, Minnesota Statutes 2006 Page 2 of3 (h) Each deputy registrar appointed under this subdivision shall keep and maintain office locations approved by the commissioner for the registration of vehicl.. and the collection of taxes and fees on vellicl... (i) The deputy registrar shall keep records and make reports to the commissioner as the commissioner requires. The records must be maintained at the offic.. of the deputy registrar. The records and offices of the deputy registrar must at all times be open to the inspection of the commissioner or the commissioner's agents. The deputy registrar shall report to the commissioner by the next working day following receipt all registrations made and taxes and fees collected by the deputy registrar. (j) The filing fee imposed under subdivision 7 must be deposited in the treasury of the place for which appointed or, if not a public official, a deputy shall retain lbe filing fee, but the registration tax and any additional fees for delayed registration the deputy registrar has collected the deputy registrar shall deposit by the next working day following receipt in an approved state depository to the credit of the alate through the commissioner of finance. The place for which the deputy registrar is appointed through ita governing body must provide the deputy registrar with facilities and personnel to carry out the duties imposed by this subdivision if the deputy is a public official. In all other case., lhe deputy sholl maintain a suitable facility for serving the publio. Subel. 20. Deputy registrars, continuation In office. Persons serving as deputy registrars on July 1, 1970, shall continue to hold office until. successor is duly appointed and quaJifies. Subd. 2b. Deputy reglstran, employment status. (a) Deputy registrars. and their employees, who retain the filing fee in lieu ofa salary, shall, after July I, 1971, be considered as independent contractors for pension purposes~ and ineligible because.of such service for coverage under the Minnesota State Retirement System or membership in the Public Bmployees Retirement Association. (b) Those deputy registrars as defined in this subdivision who are covered by the Minnesota Slate Retirement System on June 30, i971, may terminate coverage on July t, 197i, or continue coverage until termination of state service. The form of this option and the time for filing must be as prescribed by the board of directors of the system. Those choosing to continue coverage shall provide from the filing fees retained the employee and employer contributions as required by chapter 352- Subd. 3.[Renumbcced J.~.1UUll] Subd. 4. [Repealed, 1996 c 435 s l8J Subd. 5.[Repcalcd, 1996 c 435 s i8J Subd. 6. Appllc.tion. Every deputy registrar shall use application forms cr fannats as prescribed by or approved by the commissioner. Subd. 7. FlUng fOOl; allocations. (a) ln addition to ali other statutory fees and taxes. a filing fce of: (i) $4.50 is imposed nn every vehicle registration renewal, excluding pro rate transactions; and (2) 58.50 is imposed on every other type of vehicle transaction, including pre rate transactions; except that a filing fee may not be charged for a document returned for a refund or for a correction of so error made by the Department of Public Safety, a dealer, or a deputy registrar. The filing fee must be shown as a separate item on all registration renewal notices sent out by the commissioner. No filing fee or other fee may be charged for the permanent surrender of a title for a vehicle. (b) All of the fees collected under paragraph (a). clause (1), by the departrnen4 must be paid into the vehicle services operating account in the special revenue fund under section 299A 705. Of the fee collected under paragraph (a), clause (2), by the department, 53.50 must he paid into the general fund with the remainder deposited into the vehicle: services operating account in the special revenue fund under section 299A.70S. Subd. 8. Disability certificates. The commissioner shall allow deputy registrars to implement and follow procedures for processing applications and accepting and remitting fee paymeols for disability certificates issued under section 169.345 suhdivision 3c that are identical http://www.revisor.leg.state.mn.usfbinlgetpub.php?pubtype=ST A T _ CHAP _SEC&year=cu... 10/312007 168.33, Minnesota Statutes 2006 Page 3 of3 or substantially similar to the procedures required by law or rule for vehicle registration and titllng transactions. Subd. Sa. Electronic transmission. If the commissioner accepts electronic transmission of a motor vehicle transfer and registration by a new or used motor vehicle dealer, a deputy registrar who is equipped with electronic transmission technology and trained in its we shall receive the filing fee provided for in subdivision 7 and review the transfer of each new or used motor vehicle to determine it.! genuineness and regularity before issuance of a certificate oflit]e, and shall receive and retain the filing fee under subdivlaion 7, paragraph (a), clause (ii). Subd. 9. Rules. The commissioner may adopt rules for administering and enforcing section 168 0185 and thia section. Hlrtory: (1693) 1911 0461821; 19230418.22; 19270340 a I; 19390259. I; 1949 c 131 a 1; 19490 13281; 1951 03848 I; 1957081a I; 1965c45a9; 1969 d40 a 9; 1969c 1/29 art 1 a 15-17; 1971 d88 I; 19710625.1,3; 1971 c 853.13; 1973 el23 art 5 a 7; 1973 0375 a I; 1975 0 /4681; 19760 18} a 2; 1976 c 281 . 1,2; 1977 c 327.2,3; 1979 c 319 8 3; 1981 c 357 .59; 1984 0549 a 14; 1984 c 62983; 19840654 art 3.61; 19850148.70; 1985 c 2.91 a 17; 1986 c 444; 19880496 all; 19880647810; 19890209 art 1 a 16; 1989 c 269 a 40.41; 1990 c 426 art 1822; 1990 c 565 a 18; 1991 036 a I; 1996 c 435. I I; 1996 c 435 art 4. 11; 19970250 a3; 10000416. 11; ISpl001 c8art 1336; 2002 0371 art 1 a II.Il; 20030 III art 1. 50; 1005 o lOart 1 a 18;1005 c45 a 1.3; 2005 c 64a 6; ISpl005 c6art 1.26,47; 2006c212 art 1.8 Please direct all comments concerning Issues or legislation to your .HolJse Member or State Senator. For Legislative Staff or for directions to the Capitoi, vi.~ the Contact U. page. General auestions or comments http://www.revisor.leg.state.mn.uslbin/getpub.php?pubtype=STA T _CHAP _ SEC&year=cu... 10/3/2007 Council Agenda: 10/22/07 5D. Consideration of renewinl! currency exchanl!e license for Wal-Mart. (JO) A. REFERENCE AND BACKGROUND: The City has received the renewal application for a currency exchange license for the Wal-Mart Supercenter #3624 located at 9320 Cedar Street. State Statute 53A.04 requires that any business other than banks, savings and loans, credit union, etc., that engage in the business of cashing checks, money orders or traveler's checks for a fee are required to obtain a currency exchange license. Although the currency exchange license is issued by the State of Minnesota, the Department of Commerce cannot approve the currency exchange license unless the local jurisdiction agrees to the license renewal. The City is not aware of any issues relating to the currency exchange license that is currently held by Wal-Mart and therefore there would be no reason not to approve the license renewal. A-I. BUDGET IMPACT: This is a license renewal through the state and they receive the renewal fee. City approval is a requirement of statute and there is no revenue generated for the City. B. ALTERNATIVE ACTIONS: 1. The Council could approve the renewal of the currency exchange license for the Wal- Mart store located at 9320 Cedar Street. 2. The Council could take no action of the license renewal application. If the City does not approve or deny the license renewal within 60 days of receiving the application, the Department of Commerce assumes that the City is in approval of the renewal. 3. The City could deny the license renewal. The applicant may then request a contested case hearing. C. RECOMMENDATION: C-I. General Recommendation: Since the City is not aware of any issues or concerns relating to the currency exchange service provided by Wal-Mart, it is the recommended that the renewal of the currency exchange license for Wal-Mart be approved. C-2. Other: No recommendation other than that listed above have been submitted by department heads on this item. D. SUPORTING DATA: Application for license renewal Oct. 15 2007 1040AM ~N DEPT OF COMMERCE No. 1038 P 2 MINNESOTA 2008 LICENSE RENEWAL NOTICE CURRENCY EXCHANGE The following infonnatlon must be completed as part of the renewal application: 1. Attach to !his fonn a list of the name(s), business and residence address, and official title of each director, officer, limited or general partner. manager. shareholder holding more than ten percent 01 the outstanding stock of the cotpO/'8tion, and employees wilh authority to exercise management or policy control over the company or member of !he licensee. The list should contain !he equity ownership of each pelSon. 2. Each person listed in Item 1 must request the Bureau of Criminal Apprehension conduct a background invesUgatlon 01 the foon provIded. Completed fonns must be submitted with your renewal application. 3. Attach a current fee schedule of all fees charged by the cunency exchange office for cashing checks, money ordefli . or travelers checks. The Ji6t must Include the type of checks cashed, the fees charged, and. whether or not the fees vary depending on the amount of the check. 4. Attach the $10,000 Surety Bond (on the Ionns provided)wilh a power of atIomeyform. The bond must be effective January 1, 2008. until December 31 , 2006. 5. Does the licensee have employees at the currency exchange location? [X ] Yes [ ] No If yes, you must prO'lide evidence of current workers' compensation insurance. Attach e COI of the certificate of Insurance. 6. Does the Ilcensee operate any other currency exchange locations? [X ] Yes [ J No If yes, attach to this fomi the name of the location, the street address. city, state, zip code, ani county. 7. Name Marcus T. Zepeda issues: Ucenslng Compliance Finn Name W~I-Mart Stores Ine. Title Street Address 702 SW 8th Street Bcntonville Arkan$ls -0500 I I Tele hone Number 479-204.-0518 Fax Number 479-204-9864 marcus.zepeda@wal-m~rt.com E.mail address 6. Contact to consumer com Ialnts: Name Sharon Pitt Tille Project Coordinator Firm Name Wal-Mart Stores Inc. Street Address 702 SW 8th Street CI Bcntonvllle Arka nsas StatelZl Code 72716-0500 soa ron .pitt@wal-mart.com E-man address Tele ne Number 479-273-4368 Fax Number 479-273-8747 9. Corrtacl Name Joel Meyer Trtle Store Ma nager Wal-Mart 5upercenter#3'624 9320 Ceda r st Street Address C' Monticello Mlnnesotl StatelZl Code 55362 Tele hone Number E-mail address N/A Page 2of2 Oct. 15. 2007 10:40AM MN DEPT OF COMMERCE No.1 038 P 1 ~ MINNESOTA 2008 LICENSE RENEWAL NOTICE CURRENCY EXCHANGE ~t=~.{t .-;.("".. c..,. If'l/'C" ~i"'.'~:Cl:l: '.~ rr::-n'bli A",., "..~ License Type: CURRENCY EXCHANGE ". OJ 2EO License Number: 20535451 "~r'" ~ Company Structure: CORPORATION . ---'_. Renewal Fee: $500 [ I Checlc 1Il1. box if you will not be renewing lhe licen.e for !he year 2008. Rewrnlng lIle form will H"'" as a SURRENDER of lbe Iicen.e. WAL-MART STORES INC. dba: WAL-MART SUPERCENTER #3624 9320 CEDAR ST MONTICELLO, MN 55362 Phone Number: AFFIRMATION: (763) 295-6594 I hereby certify thallhe inr()(ma~on and responses contained in Ihis renewal appUcation are true and correct to the best of my knowledge and belief. << ~c..\c.. l.). ~ -r 'C:'Z; l~ \l f \); ~i ()C\,(',(.~ Namez#~~ . Trtle~_J,~_~Q)1 Signature ~ R Dale Scribed and swom to, before me, a Notal)' Public, thii~day of ~2007. --' State of Arla1sas NOTARY SEAL NOlary Public Signature County of Paltm My commission expires hi?? /1 , You must return this enllre 2-page form with attachments, signed, along with your renewal payment, to: Minnesota Department of Commerce Financial Examinations Division 85 . 7th Place East, Suite 500 SI. Paul, MN 55101-2198 CORRECTIONS/AMENDMENTS: Make name, address or telephone number corrections directly on the form above. . For a name change, attach a copy of the amended name filed and stamped by the Minnesota Secretary of State. . If the company uses an assumed name in Minnesota and the name Is not included in tile above information, attach a copy of the Assumed Name Certificale from the MinnesOIa Secretary of State. P.O. Box addresses are not acceplable. Renewals without a street address will be returned. TIMELY RENEWAL: The renewal form must be signed. notarized, and dated and returned with the correct renewal fee by Sept. 1, 2007. . Pursuant to Minnesota Statutes, Chapter 53A.04(al, regarding the licensing of currency exchanges, both state and local approval of the issuance and renewal of a currency exchange license is required. This process may take up 10 120 days; therefore, you should return the required forms immediately to ensure a timely renewal. . If all required forms are not fully ccmpleted and returned to our office with payment by September 1, 2007, your license will lapse effective December 31, 2007. If your license does lapse, you must reapply for a license using the license applica~on form and paying the new license fees. . A properly renewed license will be vaiid through December 31, 2008. RENEWAL FEE: . NO CASH ACCEPTED. Please make check or money onder payable to MN. DEPT. OF COMMERCE. . NOTICE: Dishonored checks will be assessed a $30 ScMee fee by law and may result in failure to renew license. . Renewal fees are non-refundable except that an overpayment of a fee will be refundable upon proper application. If you have questions, please contacllhe Financial Examinations DivisIon by e-mail at robin.brown@state.mn.usorbytelephone at (651) 282.9855. WAL-MART SUPERCENTER #3624 9320 CEDAR ST MONTICELLO, MN 55362 Page 1 of 2 Oct. 15 2007 10:40AM MN DEPT OF COMMERCE No.1 038 P 3 BOND NUMBER: 104514158 TR #6360 . Page 1 or 2 STATE OF MINNESOTA DEPARTMENT OF COMMERCE CURRENCY EXCHANGE SURETY BOND Wal-Mart Stores, Inc. dba KNOW ALL PERSONS BY THESE PRESENTS: That wa I-Mart Supercenter 13624 (Name of Currency Exchange) a Ofscount Retailer, Delaware (Description or fonn of business organization, including state of incorporation) with business oftice at 9320 Cedar Street, Monticello, MN 55362 (Street Address, City, Slate, Zip) as PRINCIPAL and Travelers Casualty and Surety Company of America (Name of Surety) a corporation duly organized under the laws of the Slate of Connecticut which is authorized to engage in the business of insurance in the State of Minnesota, a.s SURETY, are hereby held and firmly bound to the Department of Commerce of the State of Minnesota in the SUIlt of TEN THOUSAND DOLLARS ($10,000). Principal and Surety hereby bind themselves, their representatives, successors and assigns, jointly and severally by these presents. The parties further agree that: 1. The purpose of Ibis obligation, which is required by Minnesota Statutes, Section 53A.08, is to secure the compliance by Prilleipal with the tcrms of Minnesola StatUles, Section 53A.02 to 53A.13, and allY other legal obligations arising out of the Principal's conduct as a currency exchange. 2. This bond is for the benefit of the State of Minnesota and all persons suffering damages by reason of the Principal's failure to comply with Minnesota Statutes, Section 53A.02 to 53A.08, or otller legal obligations arising out of Principal's conduct as a currency exchange. 3, If the Principal shall violate Minnesota Statutes, Section 53A.02 to 53A.08, or olher legal obligations arising out of its conduct as a currency exchange, the Commissioner of Commerce, as well as any person damaged a., a result of such violation shall have, in addition to all other legal remedies, a right of action on this bond in the name of the injored party for loss sustailled by the injured party. 4. This bond shall he effective from January 1. 2008 until December 31, 2008 -' (Year) Signed and Scaled this 8th day of August 2007 lra.elers Casualty and Surety By: Company of America (Name of Surety) By: (Si 1< I T1A-1cA lure of Attorney in Fact of Surety Company) By: (Name of Currency Exchange) Wal-Mart Stores, Inc. dba Wal-Mart Supercenter #3624 By: (Signa of Sole Proprietor, Partner, or President) 1)'\1012 c.:\~r e:.f' L~Ler.5;~ SIGNATURES MUST BE NOTARIZED ON THE FOLLOWING PAGE. I MNIDOC CE BOND 212006 Oct. '5. 2007 10:41AM MN DEPT OF COMMERCE No.1 038 P 4 CURRENCY EXCHANGE SURETY BOND 1. This page is LO be compleled by a notary public for hoth the Principal and the Surety Page :2 of2 2. Please attach the Power of Attorney and Certified Copy of the Corporate Resolution for the Surety listed herein. ACKNOWLEDGMENTOFProNC~AL STATE OF COUNTY OF ) ) ~~. (SOLE PROPRIETORSHIP) The foregoing instrument was acknowledged before me this by day of (Name of persnn acknowledged) NOTARY SEAL NOlary Public ***.*******.......++....*****...**....**************.....*.* (PARTNERSHIPILIMITED LIABILITY COMPANY) The foregoing instrument was acknowledged befurc me this by day of , a partner on behalf of (Name of acknowledging partnL'T) , a partnership. (Name of parmershipllimited liability company) NOTARY SEAL Notary Public ********.*..*****************+***********************.******** (CORPORATION) ~;e fOregot:~rr~:CO#re:[r"I':ed before me this r .', _ (N iUIle of cOlpOrate prcsidelll) ~\-\II\OJ+- S-{ore...S :t:Mc. ,a (Name of corporation acknowledging) behalf uf '.he corporation. ('i' daYOf~~(Y\ber, ~~~'? " ,Pnsi~tIIlof Ir.f(.-Il:.r. f LIe 4rU'''..9 Del NOTARY SRAt *******.****..*******.*****-****.*.*********.**********.**** ACKNOWLEDGMENT OF SURETY STATE OF COUNTY OF Mi ssolJri St. Loui s ) ) S5. The foregoing instrument was acknowledged before mc this 8th day of by JoAnn R. Frank, Attorney-in-Fact (Name and title of officer or agellt) of Travelers Casualty and Surety Company of America (Name of corporation acknowledging) a Connect i cut corporlllion, on behalf of lhe corporation, (,talC of incorporation) August 2007 NOTARY SEAL ? ~ 677/;0-b. /1 Lyv'-' Notary Public ' -,.~-_ .'..~ ",'..'.....,;,....'1 .,.'::...:'~......':...- '. ,...:..... 2'/',;.':;: <:',,:.2., 1... :':J/~~..:, ~~ :'1 ~hJ~l~ P~:bh(',,' fll.a!e Qt :V:iSSi.i!Jii .~I ~, County eli St l..olJis t.... .'" " . ,;..:,. '.,,, 'J t:: !~ ":,) 1 t.t:j ",crr;ml$~!on w.p,f3,_ ....._1. ,0,2......... r~~.,;...".~~?7~1:~~:2.~',<-:.~IJ..,~ ,,_:~....,t~ 2 MNIDOC CE BOND 2/2006 Oct. 15. No. 1038 P - h J 2007 10:41AM MN DEPT OF COMMERCE - - WARNING:THIS POWER OF ATTORNEY IS INVALID WITHOUT THE REO BORDEA . TRAVELERS POWER OF ATTORNEY FO'InWaRloll Casually Company }'idellt,y and Guar.uuy InsUl'allCe ColllPRI\t lo'idellty and Guar~nty Insurance Underwriters. Ine. Selboard Surety Company St. Paull'lre and MaTiJle IDllllrancf Company Attorney-In .'ad Nil. 215387 Sl. PIlW GUl.Il'diYD InsU["Q:dct CompllOY St. hul Met~lIt.Y ulSUnnce Cumpany 'n'avelers Casualty and Surety Company 'D'ave1el"S Casuolty and Surel:)' ComplUky of Amcr-ia. Volled S",,.. Fidelity ODd Goonoty Compo,,> certlllca1eNo.001533059 KNOW ALL ~. BY nmslE. PRESENTS: Thul ~ell.l)l)llrd SurelY Cllmpan)" is oIlI:0rp41l"lu.lnn duly OTgllI1h:cd under the law!'! nf the Stare of New York, that Sf. Palll Hrc ll:nd Marine lnsuntUl~e CUlUpany. Sl Puul Guarwan Jnsural1l.~e Cumpany and SL t'iILul M.ercury lnsur.mce Ctlmpany arc corptmWnnl' duly o~ani7cd llndcr tile laws t~r Ln.e SLale: uf MiililtSOla. tltlL Farmington Casuu.lty Company. Trol.velen; Ca.~L1ally and Sun:ly Cuml'any, and Trdveler:; C'~"iuaJty and Surety Company nf Am~ri<:~ :trc c01lX,r...LiulLS July 1..'J.':i.lJl.ized under tht laws of lhe Slate of COllllei..~liclll. Lha1 UlliLcd SLaLes fidelily and Gu""ranly Company ii'; a l.:OrpllraDoll duly u1t:ani~cd lIJldc:r the law... of lbe Stare of Mai'yl:U1d, that Fidelity aJJ.tl CUilr.w.ly If.lSWilQ(,."c COlupany is ill.:Ol'puralion duly oIg&lll.iud wll.ler the laws of me Sl<ILe or Iowa.. Ulul that Fidelity Ind GUill'".tDlY Insurance UndClwcitcrs, Inc, is a cotpOl.uion duly 01'gauiioed t1l\d~t ilit laws of the State of WiSI.:Oli:sU1 (hen:in l.:oLk.cLively ~led the ''Complmiei';''), IlDd that the CuIllp3aies d(1)cn::by l11~'kc, consrinne and appl.'\Un Pamela A. Beelman, Heidi A. Notheisen, Cynthia L. Hanak, Debra C. Schneider, JoAnn R. Frank, and Karen L. Roider uf the Ciry ...,f Saint Louis , Sr<:\tt of Missouri , tJ}t:Lc true antllawful AlLomeY(lI)-in-Pucl.., each ilk theil S(:P\lnl'r. e:.1p:u:ity jf 11'()fI,~ t11:1..o 0I1t is .IL.'\illed ab~we, to sig.n, exec-me, s;eal and ack.1iowledgt allY and all botid$. l'eCognizances. conditioual wu.lertakings and o111eJ: wl'irjngs (lbli~..nory in the n"nlrc th.ereof on behalf of che Co.mp~ales in iht!u: ~usille$S o~J,uar:lQtetiJ}e the fideliry of pe.l'sons, &\lataLiteeilig the performance of (OilU3...'15 31\(l cxc:clIIing or gll:lr:mrc:eing b~Jlds .111d \1ndC'..LlakillgS ceq\lu:c:d or p~n~~fe:d:'in anr~oos of:~~e.dW.g,s allowed by L'\w, ,,\" '\ ,(i(' ",' '~,\\.,;;',' ~':',~'.' :\\. "., '\,;, ,~.", .,., '.~" \,.,' , . >\,~.' .' <'I; \'.' ",.' \\~ " ,,' '\"\ ...;.: ~,,,,. , .' .' \" "i' .,\' "'" ,t ~ ",' '-, ,,<\~ \.,:~ "'\..:-. .; '{ 'l, " . . " "'\", "',"\ ~. \\.", . IN WITNESS WHEREOF. !he CumpaWes...have t:au,et.llhls mSLr~~l.(r b~ ~.\'lndi a1Id.l:hf~','ti.orpurale seal.~ 10 be hc:rc:lO affixed Ltlls_ -~arCl:r- :lUlU ,.')..,1. \.... ,'. '>, .."\,"\ tl, f :\, 't, \.. . ,,"', 1,\ " ayo ,_, '\ "',~,~"" :~,' .,\~ \:" \~'~ .'i'v'I,"':\" )o'armington C.:aMllIlty (:OQ.lP~:r,':, .,:\\~\.~ ,'.,\ \, Fidelity and GU8rantY~ht!~Ur~~~(;..ofl,p:IU.l:,~ '\ ,\'" Fiddity and Guaranty Inmr.m:~ Ifnderwrite~, InC'_ Scllhtuml SUfYty f:nnll'lIny SI. Paul Fire .nd M'.llnne In~L1rxnec Cllmpany @ ~ ~ SmfC: of Connecr.ieut Cicy of HarTtbrd S~, 26th March 2007 26111 ~t.. Paul GlIllrdi;1:n Insurance Cornpal1Y St.. P3ul Mertllry fl~unnr.e (:(lmp:my TI':lveler!O. Cuualty Jlnd Surety Company Tl":fVt!;ler."I (:a."'lalty Jlnd Surety eompany of Anleric3 Unitltd Stllte!O Vidltlily and Guaranty Company /J;'~ ~~--."".:~:'...:'\ 4;..,u~~'.co,.~ .~: -- ',,: ~.~~,~_~,~!lJ ~ By: ~'" /OeorC Thompson, ,mor lCC President - On m i,~ The day nf , !:\cforc me: pcmm:\lIy 1lI'Pc.1re:d Ororge W. TholUpson, wbo ackuo'Nledged hil'n.~lt"to he lhe Senillr Vice f'rc."idcnl of Fam,ingtnn Ot'lIl~lty Company, Fidelity :'!nc:l G\lo'Il"3nry IIl'lur.'lnC:c COIl)Pll11Y, Fidelity and G1IAral'lty hUUf:.lllCC Underwl'iters, Inc., S~hourd Sun:lY CnmrulnY, SL. Puul !-1rc and Marine 1n.'illC3nCe Company, Sr, P311f GU:1rdi.an In'lunmcc Cnmpany, St. ~"'ull Mr:t'Cwy hl$.ur1tfllX: Compllny, Tl'llvclcn CS~UAJty and SurelY Company, 'Invclcn:: Ca."ualty and Surety Comp:my of Amcric!I, IInd UniTed StJt'c~ J.<ldclity llnd C'iWLrwny Cmnpany, and that he.~!iI Clueh, b~i)\g authori7:cd M) lo duo C'-xet:uled lhe (oregoing inslTumenr. forme pllrpa~CS thcrcin oontaincd hy sir.ning: on hchalf ot'lh~ co,!,or1l1ions hy him.~rf ll.~ I duly 3urhori~.cd officer_ In Wimess Wtlereof, J h(:I'CtInCO set my h3n~f :\nd official seal. My Commis.sion expire~ the ~0tJ1 (t.1Y of Junc. 2011. 58440-8-06 Printed in U.S.A. ~:.T':'~l'~~ WARNING: THIS POWER OF ATIOANEY IS INVAUD WITHOUT THE RED BORDER Council Agenda: 10/22/07 SF. Consideration of approval of donation from Land of Lakes Choirbovs. (JO)) A. REFERENCE AND BACKGROUND: The City has received a donation in the amount of$6,000.00 from Land Of Lakes Choirboys for use by the MCC for murals and a donation in the amount of $2,000 for the Monticello Fire Department. As required by state statute, if the City accepts the donation of funds, the City Council needs to adopt a resolution specifying the amount of the donation and its use. A-I. BUDGET IMPACT: No budget impact. The funds received will be expended for the purpose specified so there will be no net increase in revenues or expenditures. B. ALTERNATIVE ACTIONS: I. Approve the contribution and authorize use of funds as specified by the donor. 2. Do not approve the contribution and return the funds to the donor. C. RECOMMENDATION: C-l. General Recommendation: It is the recommendation of the City Administrator and the Finance Department to adopt the resolution accepting the contribution. C-2. Other: No recommendations other than that listed above have been submitted by department heads on this item. D. SUPPORTING DATA: Resolution City of Monticello RESOLUTION NO. 2007-80 RESOLUTION APPROVING CONTRIBUTIONS WHEREAS, the City of Monticello is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under provisions ofMN Statutes Section 471.895. WHEREAS, the following persons and or entities have offered to contribute contributions or gifts to the City as listed: DONOR/ENTITY Land of Lakes Choirboys Land of Lakes Choirboys DESCRIPTION Cash contribution Cash Contribution VALUE $2,000.00 $6,000.00 WHEREAS, all said contributions are intended to aid the City in establishing facilities, operations or programs within the city's jurisdiction either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as follows: 1. 2. The contributions described above are hereby accepted by the City of Monticello. The contributions described above will be used as designated by the donor. This may entail reimbursing or allocating the money to another entity that will utilize the funds for the following stated purpose: DONOR/ENTITY Land of Lakes Choirboys Land of Lakes Choirboys RECIPIENT Fire Department Monticello Community Center PURPOSE Equipment Murals Adopted by the City Council of Monticello this 22nd day of October, 2007. Clint Herbst, Mayor ATTEST: Jeff O'Neill, City Administrator Council Agenda: 10/22/070 5E. Consideration of ratification of union contract. A. REFERENCE AND BACKGROUND: The ratification of the union contract for 2007-2009 was considered at the October 8, 2007 Council meeting. At that time Tom Perrault had brought up two items for clarification. In Appendix # 1 it was stated that 2008 waged will be increased by a minimum of 1.25%. The proposal contained in the letter of August 30, 2007 specified a I % increase. The other item was language also contained in Appendix #1 which stated: "New employees hired after this date shall be paid eighty percent (80%) of the top rate for the first six months worked." It was pointed out that the 80% did not match the rates shown on the salary schedule. This language has been in the union contract since at least 2000. Neither Kent Korman nor Rick W olfsteller could recall the reasoning for including that in previous union contracts. Upon further review by Rick Wolfsteller, it was noted that the vacation schedule used was that of the June II th proposal and not the August 30th proposal. The contract was revised to reflect the changes noted by the Council and Rick Wolfsteller and forwarded to Kent Korman. In his discussion of the revised contract Mr. Korman stated that the revisions were acceptable as presented. A.I BUDGET IMPACT. Wages increases for union as well as non-union employees have been estimated for the 2008 budget. B. ALTERNATIVE ACTIONS: 1. Approved the union contract as revised C. RECOMMENDATION: C-l. General Recommendation: The union contract expired April 2007 and with the extended time negotiations has taken, it is felt that the contract should be ratified as revised and submitted to the union. C-2 Other: No recommendation other than that listed above has been made. D. SUPPORTING DATA: Revised contract document. LABOR AGREEMENT BETWEEN CITY OF MONTICELLO AND INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49, AFL-CIO ARTICLE I Purpose of Aareement This agreement is entered into between the City of Monticello, hereinafter called the Employer. and Local No. 49. International Union of Operating Engineers, hereinafter called the Union. The intent and purpose of this agreement is to: 1.01 Establish certain hours, wages. and other conditions of employment; 1.02 Establish procedures for the resolution of disputes concerning this agreement's interpretation and/or application; 1.03 Specify the full and complete understanding of the parties; and 1.04 Place in written form the parties' agreement upon terms and conditions of employment for the duration of the agreement. The Employer and the Union, through this agreement. continue their dedication to the highest quality of public service. Both parties recognize this agreement as a pledge of this dedication. ARTICLE II Recoanition 2.01 The Employer recognizes the Union as the exclusive representative under Minnesota Statutes. Section 179.71, Subdivision 3, in an appropriate bargaining unit consisting of the following job classification( s): ~ Equipment Mechanic/Operator ~ Shop Mechanic/Operator ~ Operator/Mechanic Foreman II The wage rates for such c1assification(s) are set forth in Appendix #1. 2.02 It is agreed that superviSOry employees not covered by this agreement may perform work usually performed by bargaining unit employees. The Employer agrees that the performance of this work by supervisory personnel will not be for the sole purpose of avoiding overtime payment to bargaining unit personnel. 1 ARTICLE III Union Security In recognition of the Union as the exclusive representative, the Employer shall: 3.01 Deduct from each payroli period an amount sufficient to provide the payment of dues established by the Union from the wages of all employees authorizing in writing such deduction, and 3.02 Remit such deduction to the appropriate designated office of the Union. 3.03 The Union may designate certain employees from the bargaining unit to act as Stewards and shall inform the Employer in writing of such choice. 3.04 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this article. ARTICLE IV Employer Security 4.01 The Union agrees that during the life of this agreement It will not cause, encourage, participate in, or support any strike, slowdown, or other interruption of or interference with the normal functions of the Employer. 4.02 Any employee who engages in a strike may have his (her) appointment terminated by the Employer effective the date the violation first occurs. Such termination shall be effective upon written notice served upon the employee. 4.03 An employee who is absent from any portion of this work assignment with permission or who abstains wholly or in part from the full performance of his (her) duties without permission from his (her) Employer on the date or dates when a strike occurs is prima facie presumed to have engaged in a strike on such date or dates. 4.04 An employee who knowingly strikes and whose employment has been terminated for such action may, subsequent to such violation, at the discretion of the Employer, be appointed or reappointed or employed or re-employed, but the employee shall be on probation for two years with respect to such civil service status, tenure of employment, or contract of employment as he (she) may have theretofore been entitled. 4.05 No employee shali be entitled to any daily pay, wages, or per diem for the days on which he (she) engaged in a strike. ARTICLE V Employer Authority 5.01 The Employer retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs; to set and amend budgets; to enact, modify, or eliminate ordinances; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and to perform any inherent managerial function not specifically limited by this agreement. 2 5.02 Any term and condition of employment not specifically established or modified by this agreement shall remain soiely within the discretion of the employer to modify, establish, or eliminate. 5.03 Part-time or seasonal employees may only operate motor vehicles if they are properly licensed by the State. ARTICLE VI Employee Riahts - Grievance Procedure 6.01 Definition of a Grievance - A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this agreement. 6.02 Union Representatives - The employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union shail notify the Employer in writing of the names of such Union Representatives and of their successors when so designated. No Union business shall be conducted on the Employer's time except with the express permission of the Employer. 6.03 Processina of a Grievance - It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the Union Representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours, provided the employee and the Union Representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 6.04 Procedure - Grievances, as defined in Section 6.01, shall be resolved in conformance with the following procedure: Step 1: Step 2: An employee claiming a violation concerning the interpretation or application of this agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the Employer. The Employer designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the agreement ailegedly violated, and the remedy requested and shall be appealed to Step 2 within ten (10) calendar days after the Employer designated representative's final answer to Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shail be considered waived. If appealed, the written grievance shall be presented by the Union and discussed with the Employer designated Step 2 Representative. The Employer designated representative shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. 3 Step 3: Step 4: Step 5: If appealed, the written grievance shall be presented by the Union and discussed with the City Administrator. The City Administrator shall give the Union the City Administrator's answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the City Administrator's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. If the grievance is still unsettled, the Union may, within ten (10) calendar days after the reply of the Step 3 representative was due, by written notice to the Employer, petition the Bureau of Mediation Services for assistance in settling through mediation. If either party determines during the mediation process that further mediation would serve no purpose, the Union may within ten (10) days by written notice to the Employer request arbitration of the dispute. A grievance unresolved in Step 4 and appealed in Step 5 shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971. If the Union and Employer are unable to reach a mutual agreement on the selection of an arbitrator, then the selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievance" as established by the Public Employment Relations Board. 6.05 Arbitrator's Authoritv (A) The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union and shall have no authority to make a decision on any other issue not so submitted. (B) Then arbitrator shall be without power to make decisions contrary to, inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of the briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this agreement and to the facts of the grievance presented. (C) The fees and expenses for the arbitrator's services and proceedings shall be born equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 6.06 Waiver - If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the Employer and the Union. 4 6.07 Choice of Remedy - If, as a result of the written Employer response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has compieted the required probationary period, the grievance may be appealed either to Step 4 of Article VI or a procedure such as the following: Civil Service, Veteran's Preference, Fair Employment, or to a hearing before the City Council pursuant to City Ordinance. If appealed to any procedure other than Step 4 of Article VI, the grievance is not subject to mediation or arbitration as provided for in Step 4 and/or Step 5 of Article VI. The aggrieved employee shall indicate in writing which procedure is to be utilized - Steps 4 and 5 of Article VI or another appeal procedure - and shall sign a statement to the effect that the choice of any other remedy precludes the aggrieved employee from making a subsequent appeal through Steps 4 and 5 of Article VI. The written statement requesting mediation shall serve as official notice that the choice of Step 4 precludes the aggrieved employee from making a subsequent appeal under any other procedure. ARTICLE VII Definitions 7.01 Union - The International Union of Operating Engineers, Local No. 49, AFL-CIO. 7.02 Emoloyer - The City of Monticello, Wright County, Minnesota. 7.03 Union Member - A member of the International Union of Operating Engineers, Local No. 49. 7.04 Emoloyee - A member of the exclusively recognized bargaining unit. 7.05 Base Pay Rate - The employee's hourly pay rate exclusive of longevity or any other special allowances. 7.06 Seniority - Length of continuous service with the employer. 7.07 Comoensatorv Time - Time off the employee's regularly scheduled work schedule equal in time to overtime worked. 7.08 Severance Pay - Payment made to an employee upon honorable termination of employment. 7.09 Overtime - Work performed at the express authorization of the Employer in excess of eight (8) hours within a twenty-four (24) hour period (except for shift changes) and more than forty (40) hours within a five (5) day period. 7.10 Call Back - Return of an employee to a specified work site to perform assigned duties at the express authorization of the Employer at a time other than an assigned shift. An extension of or early report to an assigned shift is not a call back. 7.11 Strike - Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful, and proper performance of the duties of employment for the purposes of inducing, influencing, or coercing a change in the conditions or compensation or the rights, priviieges, or obligations of employment. 7.12 Performance Evaluation - An evaluation by a supervisor of the employees' work performance as it relates to meeting requirements and expectations of the position's job description. 5 7.13 On-Call - When an employee is assigned by the Employer to carry a pager and be on call and available to respond to an emergency at a time other than an assigned shift within a 7-day work week. ARTICLE VIII Savinas Clause 8.01 This agreement is subject to the laws of the United States, the State of Minnesota, and the signed municipality. In the event any provision of this agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this agreement shall continue in full force and effect. The voided provision may be renegotiated at the request of either party. ARTICLE IX Work Schedules 9.01 The sole authority in work schedules is the Employer. The normai work day for an employee shall be eight (8) hours. The normal work week shall be forty (40) hours, Monday through Friday. 9.02 Service to the public may require the establishment of regular shifts or work weeks for some employees on a daily, weekly, seasonai, or annual basis other than the normal 7:30 - 4:00, Monday through Friday, workday. Assignment of regularly scheduled hours different than above will only be made with three (3) days advance notice. At the empioyer's discretion, the employer may change the normal 7:30 a.m. - 4:00 p.m., Monday through Friday workday to 7:30 a.m. 4:30pm with an hour lunch. 9.03 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an employee working other than the normal work day be scheduled to work more than eight (8) hours; however, each employee has an obligation to work overtime or call backs if requested unless unusual circumstances prevent him (her) from so working. 9.04 Service to the public may require the establishment of regular work weeks that schedule work on Saturdays and/or Sundays. ARTICLE X Overtime Pay 6 10.01 Hours worked outside of regularly scheduled hours and in excess of eight (8) hours within a twenty-four (24) hour period and forty (40) hours within a five (5) day period will be compensated for at one and one-half (1-1/2) times the employee's regular base pay rate. Hours worked outside regularly scheduled hours on Sunday and on the ten and one-half (1-1/2) holidays set forth in Article XIX will be compensated for at two (2) times the employee's regular base rate. The one-half (1/2) day (12 hour) holiday period on December 24 is considered to have started at 11 :30 a.m. on a normal scheduled work day of 7:30 a.m. to 4:30 p.m. or after the employee has completed four (4) hours work if scheduled to begin work at other than normal starting time. 10.02 Overtime will be distributed as equally as practicable. 10.03 Overtime refused by employees will, for record purposes under Article 10.02, be considered as unpaid overtime worked. 10.04 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. For the purposes of computing overtime on a weekly basis, comp time will not be considered actual time worked for detenmining eligibility for overtime pay. 10.05 The Employer may allow for compensatory time off in lieu of overtime payment for overtime worked and for call backs. If a mutually satisfactory time cannot be agreed upon, the Employer shall grant compensatory time off as the employee requests provided the employee gives the Employer seven (7) days notice and further provided the time off will not unduly disrupt operations. Employees who have an accumulated balance of more than eighty (80) hours compensatory time due them will be paid overtime pay for any overtime worked while such accumulated balance exceeds eighty (80) hours. 10.06 At the discretion of the supervisor, an employee temporarily assigned to carry out the basic responsibilities of a lead employee or assistant superintendent for a specified period of time shall be required to carry a pager while on duty and off duty and shall be compensated an additionai $1.00 per hour actually worked above the base compensation. When a department supervisor has three or more employees assigned to work under his/her direction, the Employer shall have the option of assigning an employee to the status of Operator/Mechanic Lead Person on an annual basis, and that employee shall be compensated an additional $1.00 per hour above base rate compensation. In the absence of the department supervisor, a lead person may be assigned to an on-call status and shall be required to canry a pager while on and off duty during the supervisor's absence. The Employer shall have the sole authority in seiection of a lead person to be based on perfonmance evaluations and capabilities of the employee. 10.07 An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two (2) hours' pay for any time actually worked up to two (2) hours or at one and one-half (1-1/2) times the employee's base pay rate for more than two (2) hours of call back time. 10.08 A waterlsewer collection employee assigned to a weekend schedule for on-call status shall be required to carry a pager while on and off duty and be compensated an additional three-and-a- half (3-1/2) hours for a two-day weekend and five-and-one-quarter (5-1/4) hours for a three-day weekend above base compensation for the weekend period. An on-call status employee shall be available to respond to emergency calls within a 15-minute response time and will carry the only pager available for that department. In addition to the daily compensation, the employee will be compensated for any additional callback time at regular base rates of pay for the number of hours worked. At the discretion of the Employer, a department supervisor may be assigned to a rotation as an on-call status and shall be available to respond to all emergency calls for service during that rotation. All weekend assignments for on-call status shall be determined and scheduled at the discretion of the Employer. For the purpose of this section, a weekend period begins at the end of the normal shift of the individual assigned on Friday and ends at the beginning of a nonmal shift on Monday. In the case of a three-day weekend, the period begins at the end of the normal shift prior to the beginning of a three-day weekend and ends at the beginning of the next regular day shift after the three-day weekend. 7 This section regarding additional compensation for on-call status does not apply to an individual assigned to on-call status under 10.06. ARTICLE XI Leaal Defense 11.01 Employees involved in litigation because of negligence, ignorance of laws, non-observance of laws, or as a result of employee judgmental decision may not receive legal defense by the municipality. 11.02 Any employee who is charged with a traffic violation, ordinance violation, or criminal offense arising from acts performed within the scope of this employment, when such act is performed in good faith and under direct order of his/her supervisor, shall be reimbursed for reasonable attorney's fees and court costs actually incurred by such employee in defending against such charge. ARTICLE XII Riaht of Subcontract 12.01 Nothing in this agreement shall prohibit or restrict the right of the Employer for subcontracting work performed by employees covered by this agreement. ARTICLE XIII Discipline 13.01 The Employer will discipline employees only for what it considers to be just cause. ARTICLE XIV Seniority 14.01 Seniority shall be the detenmining criterion for transfers, promotions to other bargaining unit positions, and layoffs only when all other qualification factors are equaL ARTICLE XV Probationary Periods 15.01 All newly hired or rehired employees will serve a six (6) month probationary period. Time worked pursuant to any governmental program shall not count toward the probationary time required. ARTICLE XVI Safety 16.01 The Employer and the Union agree to jointly promote safe and healthful working conditions, to cooperate in safety matters, and to encourage employees to work in a safe manner. 16.02 Where items of safety equipment are required by federal, state, or local rules and regulations, it shall be a condition of employment that such equipment wiil be worn or utilized by the employee. Employees may provide personal items only if approved by the Empioyer in advance. 8 ARTICLE XVII Job Postina 17.01 The Employer and the Union agree that permanent job vacancies within the designated bargaining unit shall be filled based on the concept of promotion from within provided that applicants: (a) Have the necessary qualifications to meet the standards of the job vacancy; and (b) Have the ability to perform the duties and responsibilities of the job vacancy. 17.02 Employees filling a higher job class based on the provisions of this article shall be subject to the conditions of Article XV (probationary periods). 17.03 The employer has the right of final decision in the selection of employees to fill posted jobs based on qualifications. abilities and experience. . 17.04 Job vacancies within the designated bargaining unit will be posted for five (5) working days so that members of the bargaining unit can be considered for such vacancies. ARTICLE XVIII Group Insurance Proaram 18.01 The City of Monticello agrees to contribute the following amount of money on a monthly basis towards the cost of the Blue Cross Blue Shield Medical and Guardian Dental Insurance Program set forth in Appendix #2. All employee classes covered by this agreement will pay the difference between full cost and the contribution amount set forth below: Maximum Base Employer 01-01-2007 Contribution Emolovee Familv Total Premium Effective 01-01-2007 Todd Barnes 323.70 754.41 1.078.11 958.89 Jim Eisele 323.70 354.04 677.74 958.89 Michael Haaland 323.70 754.41 1,078.11 958.89 Roger Hoglund 323.70 754.41 1,Q78.11 958.89 Michael Rogers 323.70 754.41 1,078.11 958.89 Allen Gapinski 323.70 354.04 677.74 958.89 Tom Grossnickle 323.70 354.04 677.74 958.89 John Lukach 323.70 399.82 723.52 958.89 Leo Schroden 323.70 754.41 1.078.11 958.89 Dan Jones 323.70 754.41 1,078.11 958.89 Jerod Ruotsalainen 323.70 754.41 1.078.11 958.89 Sean Weis 323.70 354.04 677.74 958.89 $ 3.884.40 $ 7,096.85 $ 10.981.25 $ 11.506.68 2007 Employee Family Share: Dental $ 12.18 Health $ 107.04 Total: $ 119.22 Effective November 1. 2007 and November 1, 2008, the City of Monticello agrees to adjust the Employer monthly contribution amounts listed above by an amount equal to any contribution provided to non-union employees. The City retains the right to change insurance carriers and/or program benefit levels provided any changes are consistent with all City of Monticello employee groups. 9 ARTICLE XIX Holidavs 19.01 The Employer will provide the following ten and one-half (10-1/2) paid holidays for the length of this Agreement for the Equipment Mechanic/ Operator classification employees: New Year's Day, Martin Luther King Day, President's Day, Memorial Day (last Monday in May), Independence Day, Labor Day (first Monday in September), Columbus Day (second Monday in October), Veteran's Day (November 11), Thanksgiving Day, Christmas Day, and one-half (1/2) day on December 24 to be observed on the last work day preceding Christmas. When New Year's Day, Independence Day, Veterans Day, or Christmas Day falls on Sunday, the following day shall be a holiday. When New Year's Day, Independence Day, Veterans Day, or Christmas Day falls on a Saturday, the preceding day shall be a holiday. ARTICLE XX Vacation Leave 20.01 All permanent equipment mechanic/operator, shop mechanic/operators and operator/mechanic Forman II employees scheduled to work 40 hours per week covered by this agreement shall earn vacation benefits as follows: )> After 1 year of service: )> 2-5 years of service: )> 6-12 years of service: )> 13-15 years of service )> 16 years or more: 40 hrs straight time 80 hrs straight time 120 hrs straight time 144 hrs straight time 160 hrs straight time 20.02 Except as specifically approved in writing by the City Administrator, employees will not be allowed to accumulate in excess of 2.0 times the employee's annual vacation accrual. Any employee who has accumulated as of April 1, 2001, vacation hours in excess of 2.0 their annual earnings shall be allowed to continue to accrue the excess hours they have accumulated as of April 1, 2001, provided the amount does not exceed 240 hours. 20.03 Any permanent employee leaving any municipal service in good standing after giving proper notice of such termination of employment shall be compensated for vacation leave accrued and unused to the date of separation. 20.04 No employee shall be permitted to waive vacation leave for the purpose of receiving double pay. ARTICLE XXI Sick Leave 21.01 Eliaibilitv: Sick leave with pay shall be granted to all probationary and permanent employees classified as Equipment Mechanic/ Operators at the rate of one working day for each calendar month of full-time service. For this purpose, one calendar month shall be any month in which an employee is paid for twelve (12) or more working days, provided that such sick leave granted probationary employees shall not be available for use until satisfactory completion of the initial (not promotional) probationary period. 10 11 21.02 Accrual: Sick leave may be accumulated as earned with no maximum accumulation limit after April 1, 1996. 21.03 Sick leave may be granted only for absence from duty because of personal illness or legal quarantine of the employee, his/her spouse, or children. 21.04 In the event of death or serious illness in the immediate family, a maximum of three (3) days sick leave shall be allowed. 21.05 Workman's compensation benefits and/or City-provided weekly disability benefits shall be credited against the compensation due an employee using sick leave benefits. 21.06 Proof Reauired: In order to be eligible for sick leave with pay, an employee must: 1. Report within one-half (1/2) hour, unless circumstances do not penmit in which case as soon as circumstances do permit, of the beginning of his/her work day to his/her department head the reason for his/her absence. 2. Keep his/her department head informed of his/her condition if the absence is of more than three (3) days duration. 3. Submit a medical certificate for any absence if required by the department head or City Administrator. 21.07 Penaltv: Claiming sick leave when physically fit, except as permitted in this section, may be cause of disciplinary action, including transfer, suspension, demotion, or dismissal. 21.08 Immediate Family: Immediate family for purposes of serious illness shall mean mother, father, husband, wife, son and daughter. Immediate family for purposes of death shall, in addition to the foregoing, include brother, sister, grandparent, mother-In-law, and father-in-iaw. 21.09 Fit to resume duty: alternate duty: After an illness or injury has caused an absence, the Employer may require the employee to submit a medical certificate indicating the employee's fitness to resume duty. The City may request the employee to submit to an examination by a physician which the City designates, said examination to be at the expense of the City. While the Employer will consider the recuperation of the employee when assigning tasks, nothing herein shall be construed to obligate the Employer to assign, provide, or create special duty for the employee. If, however, the Employer can provide special duty in a particular instance, said assignment of special duty shall not constitute a policy or precedent for extending the special duty or for providing special duty in a different instance. The Employer reserves the full and unrestricted right to place on unpaid, inactive status any employee who is unable to fully perform the duties and tasks assigned. Any employee placed on inactive status for more than six months may be discharged by the Employer for medical reasons, except that the Employer may extend such absence In the event the Employer's doctor provides a certified statement that the employee will be able to resume his/her duties on a specified date. Any employee on inactive status for more than 12 months may be discharged by the Employer and termination will be considered for medical reasons, and the employee shall be considered to have left employment in good standing. ARTICLE XXII Severance Pav 22.01 Eligible employees leaving City service after five (5) years of employment with the City shall receive payment for unused sick leave at the time their final paycheck is issued based on 1/4 of the employee's unused sick leave times the hourly rate at the time of giving notice and such payment shall be sent to the MSRS Health Care Savings Plan in the employees name, such funds to be used for allowable medical costs in accordance with MSRS regulations. 22.02 Eligible employees leaving City service after ten (10) yeans of employment with the City shall receive payment for unused sick leave at the time their final paycheck is issued based on Y, of the employee's unused sick leave times the hourly rate at the time of giving notice, not to exceed fifty (50) days, and such payment shall be sent to the MSRS Health Care Savings Plan in the employees name, such funds to be used for allowable medical costs in accordance with MSRS regulations. 22.03 Eligible employees leaving City service who have accumulated above 100 sick days after April 1 , 1996, will be allowed to receive credit for any days over 100 at the current hourly rate of pay as a severance benefit. An employee who is eligible to receive accumulated sick days severance benefits after termination is required to participate in the Minnesota State Retirement System Health Care Savings Plan and allowable funds will be transferred by the Employer to MSRS in the employee's name. 22.04 Eligible employees who have accumulated above 100 sick days after April 1 ,2003, will be required to contribute up to 100 hours annually to the MSRS Health Care Savings Plan until the employee's accumulated sick days have been reduced to 800 hours (100 days). Upon termination of employment, any remaining severance benefits would be paid to the employee's MSRS account. 22.05 Only days of sick leave accumulated after April 1, 1980, will be considered for any type of severance benefit. Any permanent employee leaving any municipal service in good standing after giving proper notice of such termination of employment shall be eligible for severance pay provisions outlined. 22.06 If an employee dies before being able to utilize all of the severance funds, his/her spouse, beneficiaries, or estate shall be entitled to receive the balance of any funds remaining in accordance with MSRS Health Care plan provisions. The employer shall calculate the amount of eligible severance benefits available that have not been transferred to the MSRS Health Care Plan and shall remit these funds to the MSRS Plan in the employees name. An employee who has previously enrolled in the MSRS Health Care Savings Plan will have any remaining severance benefits paid to their MSRS account. ARTICLE XXIII Waiver 23.01 Any and all prior agreements, resolutions, practices, policies, rules, and regulations regarding terms and conditions of employment to the extent inconsistent with the provisions of this agreement are hereby superceded. 23.02 The parties mutually acknowledge that during the negotiations which resulted in this agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this agreement for the stipulated duration of this agreement. The Employer and the Union each voluntarily and unqualifiedly 12 Dated this day of ,2007. Dated this day of ,2007. waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered by in this agreement or with respect to any term or condition of employment not specifically referred to or covered by this agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated and executed. ARTICLE XXIV Education Compensation 24.01 Employees will be reimbursed for one hundred percent (100%) of the cost incurred for the payment of tuition, fees, and text books required in the attendance of job-related courses provided that: ~ The course has been approved by the City Manager and department director prior to registration for, or participation in, the course. ~ The employee has submitted a certified fee statement for payment of tuition, fees, and purchase of text books. ~ The empioyee must show proof of satisfactory completion of the course. ~ The attendance of the employee at course sessions has been satisfactory. ARTICLE XXV Clothinal Uniform Allowance 25.01 The Employer agrees to contribute up to $502.36 annually to each full-time permanent Union employee for uniform/ clothing laundering services that may be used by employees. Effective April 1, 2002, the City of Monticello agrees to contribute $502.36 annually plus up to fifty percent (50%) of any increase incurred by the City for the uniform/ clothing laundering services. ARTICLE XXVI Duration This AGREEMENT shall be effective as of April 1 ,2007, and shall remain in full force and effect until March 31, 2009. CITY OF MONTICELLO INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 Mayor Glen D. Johnson, Business Manager City Administrator Kent A. Korman, Area Business Rep. Steward 13 APPENDIX #1 4/1/2008 SALARY SCHEDULE FOR YEARS 2007 and 2008 The City of Monticello agrees to pay all bargaining unit employees under this contract according to the following salary schedules retroactive to April 1, 2007 The salary schedule for equipment Mechanic/Operator will be as set forth below and shall represent the hourly base salary, exclusive of all supplemental pay, for employees under this contract for the duration of the contract. New employees hired after this date start on step one for the first six (6) months worked, and the employee will be eligible for increases based on the length of service and salary schedule listed below. Individual employees eligible for specific salary adjustments based on the schedule listed below, either horizontally or vertically, depending on their length of service or specific contract dates noted, are contingent upon the employees receiving a satisfactory performance evaluation by their supervisor. Salary Schedule: Operator/ Mechanic 4/1/2007 $ 22.31 $ 21.45 $ 20.36 $ 19.50 $ 18.68 $17.82 $ 16.97 Top Rate 48 - 96 mo. 36-48 mo. 24-36 mo. 12 - 24 mo. 6 - 12 mo. First 6 mo. 2008 wages will be increased by a minimum of 1 % or by whatever the non- union salary schedule is adjusted for the year, which ever is greater. The salary schedule for Shop MechanicJ Operator will be as set forth below and shall represent the hourly base salary, exclusive of all supplemental pay, for employees under this contract for the duration of the contract. New employees hired after this date shall start on step one for the first six (6) months worked, and the employee will be eligible for increases based on the length of service and salary schedule listed below. Individual employees eligible for speCific salary adjustments based on the schedule listed below, either horizontally or vertically, depending on their length of service or specific contract dates noted, are contingent upon the employees receiving a satisfactory performance evaluation by their supervisor. Shop Mechanic/ Operator 4/01/07 Top Rate 48 - 96 mo. 36 - 48 mo. 24 - 36 mo. 12 - 24 mo. 6-12mo. First 6 mo. $ 23.65 $ 22.73 $ 21.57 $ 20.69 $19.79 $18.88 $ 17.97 4/1/2008 2008 wages will be increased by a minimum of 1 % or by whatever the non- union salary schedule is adjusted for the year, which ever is greater. 14 Operator/Mechanic Foreman II 04/01107 $ 24.76 $ 23.82 $ 22.71 $ 21.86 $ 21.02 $ 20.18 $ 19.31 4/1/2008 The salary schedule for Operator/Mechanic Foreman II will be as set forth below and shall represent the hourly base salary, exclusive of all supplemental pay, for employees under this contract for the duration of the contract. New employees hired after this date shall start at step one for the firs siix (6) months worked, and the employee will be eligible for increases based on the length of service and salary schedule listed below. Individual employees eligible for specific salary adjustments based on the schedule listed below, either horizontally or vertically, depending on their length of service or specific contract dates noted, are contingent upon the employees receiving a satisfactory performance evaluation by their supervisor. Top Rate 48 - 96 mo. 36 - 48 mo. 24- 36 mo. 12-24mo. 6 -12 mo. First 6 mo. 2008 wages will be increased by a minimum of 1 % or by whatever the non- union salary schedule is adjusted for the year, which ever is greater. Effective April 1 , 2008 wages for all classifications will be increased by a minimum of 1 % or by what ever the non-union salary is adjusted for the year 2008, whichever is greater. 15 16 APPENDIX #2 GROUP LIFE AND MEDICAL INSURANCE BENEFIT SCHEDULE See attached sheets from Blue Cross Blue Shield A W BlueCross T ~ BlueShield c,oru-r- 0 I GJ (b:LP +- "; CN'513 -10 I P"po l.. City of Monticello $200 Deductible AWARE PPO (80/20) - with $10 copay Effective Date: 10/15/06 THIS IS ONLY A SUMMARY AJ'ID IS SUBJECT TO THE TERMS OF THE CONTRACT** Annual Deductible Annual Coinsurance Annual Out-of-Pocket Maximum The In and out-of-network out-of-pocket maximums accumulate separately. Non-covered charges and charges in excess of our arlowed amount do not a I to the out-of- ocket maximum. Benefit Payment Levels Lifetime Maximum Per Person Preventive Care Weli Child through age 5 Prenatal Care Routine Physicals ages 6 and older Office Visits Cancer Screening Routine Hearing a~d Vision Exams Immunizations and Vaccinations Aller Inectlons and Serum Ph sician Services . . . . , . , i. . . In-Hospital Medical Visits . Surgery, and Anesthesia . In atient Lab and X-fa 5, etc. . Office Visits due to lliness and Injury I. Ur ent Care clinic base . Outpatient Lab and x-ray Other Professional Services j. Chiropractic Care r i I III Home Health Care ($25,000 maximum benefit per calendar year, in and out-ai-network combined. . Physical Therapy; Occupational Therapy and Speech Therapy 10/09/06 Deductible then. 60% coinsurance to the out- of-pocket maximum, ,100% tI1ereafte(.,'($500 'maxi":~,,! benefit per "alendarreary, . Deductible then 60% coinsurance to the out- of-pocket maXimum, 100% thereafter; if pre- authorized: . . . . Deductibie then 60% coinsurance to the out- of,pocket maXimum, 100% thereafter. ($500 maximum Mnefitper calendar year lor PT/OT/ST combined) .. , BlueCross "'.~. ~ BlueShield c,ontrDI b]l'btlP"'" ~N?f3-IO [ ~p~L. City of Monticello $200 Deductible AWARE PPO (80/20) - with $10 capay Effective Date: 10/15/06 THIS IS ONLY A SUMMARY AND IS SUBJECT TO THE TERMS OF THE CONTRACT** Annual Deductible Annual Coinsurance Annual Out-of-Pocket Maximum The in and out-of~network out-of~pocket maximums accumulate separately. Non-covered charges and charges in excess of our allowed amount do not a I to the out-of- ocket maximum. Benefit Payment Levels Lifetime Maximum Per Person Preventive Care . Well Child through age 5 . Prenatal Care . Routine Physicals ages 6 and older . Office Visits . Cancer Screening . Routine Hearing and Visiqn Exams . Immunizations and Vaccinations . In"ections and Serum Ph sieian Services . In-Hospital Medical Visits . Surgery, and Anesthesia . In atient Lab and X-ra s. etc. . Office Visits due to Illness and Injury . Ur ent Care clinic base . Outpatient Lab and x-ray Other Professional Services . Chiropractic Care " Home Health Care {$25, 000 maximum benefit per calendar year, in and out-ot-network combined'. . Physical Therapy, Occupational Therapy and Speech Therapy ] 0/09/06 Deductibie then 60% coinsurance to the out- of-pocket maximum, 100% thereafter. ($500 maximum benefit per calendar year).. Deductible then 60% coinsurance to the out- of-pocket maximum, 100% thereafter, if pre- authorized. . . .. Deductible then 60% coinsurance .to the out- of,pocket maximum, 100'1'0 thereafter. ($500 maximum benefit percalendaryear for PT/OT/ST combined). City of Monticello Outline of Benefits for Newly Eligible Employees *You will be contacted by your employer to set up a time to meet with Samantha Thielen from Macario Employee Benefit SerVices to review and enroll in the benefits listed below. This outline of benefits will serve as a preview of what will be discussed during your enrollment meeting. Your enrollment meeting must be sebeduled prior to the effective date of your benefits. EFFECTIVE DATE: ' Eligible 1" of the month following 30 days of employment and working 25 or more hours per week. DENTAL: Guardian Insurance Company See attached benefit snmmary. Currently, the city pays 100% of the employee only cost and 80% of the dependent cost. LONG TERM DISABILITY: Guardian Insurance Company The city currently pays 100% of this henefit. Elimination Period: Monthly Benefit: Benefit Duration: 90 days 60% to $5,000 per month To Age 65 LIFE INSURANCE: Guardian Insurance Company The city currently pays 100% of this benefit for the employee, spouse and dependent children. Employer Coverage: Spouse Coverage: Cbildren Coverage: $25,000 $5,000 Up to $2,000, depending 0 age VOLUNTARY LIFE INSURANCE Guardian Insurance Company 100% Employee Paid, coverage is available for employee, spouse and dependents. Up to $50,000 available Guaranteed Issue, NO HEALTIf QUESTIONS during initial enrollment. FLEXIBLE SPENDING ACCOUNT: TASC Medical Reimbursement Annual Maximum: Dependent Daycare Reimbursement Annual Maximum: $2,500 $5,000 VOLUNTARY SHORT TERM DISABILITY, ACCIDENT & CRITICAL ILLNESS: Colonial Supplemental Insurance See attached for a description of benefits and rates. VOLUNTARY VISION: Guardian Insurance Company See attached for a description of benefits and rates. You must complete the attached Guardian enrollment application prior to your eligibility period being completedfor benefits to be effective the first of the monthfollowing 30 days of employment, This would befor your dental, long teMU disability and life benefits with Guardian. If you or your spouse has any questions about the benefits listed above, you can contact Samantha Thielen with Mac.rio Employee Benefits @ (763) 497-0957. *Please note this does not include Health Insurance. Contact your employer for Health Insurance related questions. City Council Agenda - 10/22/07 SH. Consideration to approve a request for Preliminary Plat and Conditional Use Permit for Development Stal!.e Planned Unit Development approval for a multi- tenant office complex. Applicant: Ouad Development (NAC) The Planning Commission will review this item in a public hearing immediately prior to the City Council meeting on October 22nd. The Planning Commission reviewed the background information during their October 2nd meeting and had no outstanding comments at that time. Commission's fmaI recommendation will be provided for the Council's meeting and decision on the 22nd. Should the recommendation be for denial, or should issues arise, staff will recommend this item be pulled from the consent agenda. BACKGROUND Quad Development is seeking Preliminary Plat approval and a Conditional Use Permit for development stage Planned Unit Development for Phase II of a multi- tenant office complex. Phase 1 was approved by the City in August, 2007. The subject site is located on Outlot A of the Monticello Business Center 3rd Addition. The subject site is 4.5 acres in size. The four remaining building sites will be included as part of this phase of the project. The underlying zoning is B-4, Regional Business. ANALYSIS The subject site is located west ofWal-Mart of east of the Autumn Ridge Townhome development, on the south side of School Boulevard. The applicant is proposing five office buildings. Development Stage PUD for Building Five was approved in August as part of Phase 1 of the project. The four remaining buildings are to be included in Phase II. These buildings are as follows: Building 1- 8,500 square feet, one story plus mezzanine Building 2- 8,500 square feet, one story plus mezzanine Building 3- 12,800 square feet, two-story building Building 4- 8,500 square feet, one story plus mezzanine The remaining four buildings proposed as part of Phase II are identical to what was reviewed at Concept Stage. The footprint of each building is proposed at 6,400 square feet (40' x 160') in area. Preliminary Plat. The subject site is currently platted as Outlot A of the Monticello Business Center 3rd Addition. The applicant is proposing to plat the site as Monticello Business Center 6th Addition as part of the project. Phase 1 of the project was platted as Lot 1, Block 1 of the Monticello Businesses Center 5th Addition. Phase 11 is to be platted at Lots 1,2,3, and 4 of Block 1 of the Monticello Businesses Center 6th Addition. All four lots are proposed to be 50 feet by 170 feet, or 8,500 square feet in area. Planning Commission Agenda - 10/22/07 Parking. As stated above, the proposed buildings are consistent with what was reviewed at Concept Stage. Therefore, the parking requirement for the site has not changed. The parking requirement for office uses is three spaces plus one space for each 200 square feet of building area. In determining the building area, 10% of the building is presumed to be reserved for utilities, hallways, bathrooms, and other facilities. Based on stated uses, the estimated parking requirement (including Building 5) is as follows: Buildin Buildin Buildin Buildin Buildin 4: Building 5: 12,800 square fect Total Re uired Floor Area at 90% 7,650 s uare feet 7,650 s uare feet 11,520 square feet 7,650 s uare feet 11,520 s uare feet The parking configuration has not changed over what was proposed with the Concept PUD review. The parking proposed for the site is 243 stalls. The applicant is requesting flexibility for the 5 remaining stalls as part of the PUD. Landscaping. For commercial sites, a minimum of one overstory tree per 1,000 square feet of gross building floor area, or one tree per 50 lineal feet of site perimeter, whichever is greater, is required. The site has approximately 1,944 lineal feet of site perimeter, requiring 39 overstory trees. However, the site has 51,100 square feet of gross building floor area, requiring 51 trees. As such, the building area requirement shall prevail. The applicant has proposed 51 overstory trees, satisfying the minimum requirement. These trees are provided through a combination of four Emerald Lustre Maples, four Fallgold Ash, five Sienna Glen Maples, four Skyline Honeylocusts, and five Swamp White Oaks. The applicant is also proposing 7 Austrian Pines, 14 Black Hills Spruce, and 8 Colorado Spruces. The majority of the overstory trees are proposed along the east property line, to provide a buffer between the subject site and the townhome development to the east. Sod is proposed between the buildings and on the back side of each building. All parking lot islands will also be landscaped with shrubs and perennials. The foundation of each building will also be landscaped with shrubs and perennials. The landscape plan is nearly identical to that approved with Phase I of the project. Five ornamental crabapple trees have been added to the center island, and additional landscaping is proposed at the base of the feature on the north side of the center island. These changes were made per the recommendation of the City at Concept Stage. In conjunction with the minimum landscaping requirements, a landscaped buffer yard is also required between the subject site and the townhomes to the east. The conflict 2 Planning Commission Agenda - 10/22/07 in uses between high density residential development and commercial development is classified as Class B, or moderate. Therefore, a minimum landscaped yard 20 feet in width containing at least 80 plant units for each 100 feet of property line are required. The applicant is responsible for planting one half of this buffer yard. As stated above, the majority of the trees proposed are in the required buffer yard area. The applicant has provided 540 plant units over approximately 700 feet of property line, exceeding the minimum requirement. A number of existing plant units are located on the east edge of the site, in the buffer yard area. These plantings were installed by the Autumn Ridge Developer to satisfy the minimum landscape requirement for that project. However, these plant units were inadvertently installed on the wrong side of the property line. As part of the project, the applicant is proposing to relocate these plant units on the Autumn Ridge property. Lighting. A photometric plan has been submitted for the site. This plan indicates that no glare exceeding one footcandle will spill over onto the adjacent right-of-way or adjacent properties. The maximum footcandle reading at the centerline of School Boulevard is 0.2. The maximum footcandle reading along the east property line, adjacent to Autumn Ridge, is 0.2. The maximum footcandle reading along the south property line is 1. 0 As a condition of approval, any wall mounted lighting shall require a full cutoff fixture. Signage. In the case of a building where there are two or more uses and which, by generally understood and accepted definitions, is considered to be a shopping center or shopping mall, a conditional use permit may be granted to the entire building in accordance to an overall site plan indicating their size, location, and height of all signs presented to the Planning Commission. A maximum of 5% of the gross area of the front silhouette shall apply to the principal building where the aggregate allowable sign area is equitably distributed among the several businesses. For purposes of determining the gross area of the silhouette of the principal building, the silhouette shall be defined as that area within the outline drawing of the principal building as viewed from the front lot line or from the related public street( s). The front facades of the one story plus mezzanine buildings are 3,620 square feet each. Therefore, each of these buildings is allowed 181 square feet of signage. The applicant is proposing approximately 178 square feet of wall signage for the building. The wall signage proposed is within the parameters of the ordinance, and is identical to that approved with the Concept Stage PUD application. The front fa9ade of the two-story office building is approximately 4,370 square feet in area. Therefore, the two-story building is allowed 219 square feet of wall signage. The applicant is proposing seven signs each 31 square feet in area for a total of 217 square feet of wall signage per building. The signage proposed is within the parameters of the ordinance and consistent with that approved at Concept Stage. 3 Planning Commission Agenda - 10/22/07 In addition to wall signage, the applicant is proposing two monument signs, one in the northeast comer of the site and one in the northwest comer of the site. These signs will contain placards for up to six tenants. Said signs are each 96 square feet in area and 15.33 feet in height, for a total of 192 square feet of sign age. The speed limit on School Boulevard is 45 miles per hour, allowing a freestanding sign up to 150 square feet in area and 26 feet in height. The applicant exceeds the maximum allowance by 42 feet. Flexibility is being requested on the signage requirement as part of the PUD. The applicant is not proposing any pylon signs for the site, and the proposed wall signage is under the allotted area. Therefore, this flexibility may be appropriate. All signage proposed is identical to that approved at Concept Stage. Access and Circulation. The site has one access point extending south from School Boulevard. The access is 40 feet in width, excluding the island, with adequate space for turn lanes. All internal drive lanes are proposed at 24 feet in width, wide enough to accommodate two-way traffic. The applicant has revised drive aisle width between the northernmost parking stalls and the proposed "feature" from 50 feet to approximately 30 feet, per staff recommendation. Reducing the drive aisle width in this location provided an opportunity to increase the amount of green space on the site, add additional plant units in the center island, and will assist in guiding traffic circulation. Pedestrian access will be accommodated by a concrete sidewalk running along the front of each building. Crosswalks are proposed to connect the east side of the site to the west side of the site. Crosswalks are also proposed to connect the southemmost building to the remainder of the site and the center plaza. At the direction of the City, the applicant has extended the sidewalk proposed in front of Building One and Building Two to connect with the sidewalk along School Boulevard. 4 Building Design. The applicant has submitted elevations for the four buildings proposed. Said elevations have been slightly revised from Concept Stage to address concerns of the City. The applicant has also submitted color elevations for all four sides of the proposed building styles. Each of the one floor plus mezzanine buildings are proposed at a height of 28 feet. The elevations indicate that the buildings will be constructed primarily of brick with CMU foundations. Earthtones will be utilized for the primary fayade materials on all buildings. Each unit in the buildings will contain a separate entrance highlighted by glass coverage with a dormer on the mezzanine level. Vertical details have been added to the back side of each building at the direction of the City. The two-story buildings are of a similar design, revised per staff direction at Concept Stage. This building is proposed with only one entrance, provided at the center of the building. The two-story building is proposed at a height of approximately 33 feet. Three detached trash enclosures are proposed on site, one each on the south, east, and Planning Commission Agenda - 10/22/07 west sides of the site. The proposed materials for these structures have not been provided. Staff recommends that all trash enclosures be required to match the color and materials of the principal structures. Grading, Drainage and Stormwater. Regarding the grading and drainage plan submitted, the City Engineer and consulting engineer from WSB have reviewed the plans and provided the following comments. 1. Drainage computations (two complete sets) must be submitted to the City for review. 2. Provide information for all proposed curb and gutter, pavement, pedestrian curb ramps, pathway, sidewalk, and signing and striping designs on appropriate plan sheets. Link information to appropriate detail plates for easy reference in the field. 3. Provide SWPPP plan with construction plans, including all applicable City standard detail plat references. 4. Proposed grading occurs outside the platted property on the south end of the plat. This will require an agreement with the adjoining property owner to complete the work. 5. Show all proposed storm sewer. 6. Delete the words "the 2005 edition ofMNDOT standard" in note 3. The City has its own construction specifications that must be followed. Utilities. Regarding the utility plan submitted the City Engineer and consulting engineer from WSB have reviewed the plans and provided the following comments: 1. Provide utility profile sheets for sanitary sewer, storm sewer and watermain, including crossing conflict locations. 2. The City has different design requirements for utilities that are privately owned and maintained versus publicly owned and maintained. As such, we have requested that the developer inform us as to whether the utilities will be private or public before providing final comments on the proposed utilities. 3. Revise drainage and utility easement limit to allow for construction and maintenance of proposed storm sewer outlet near southeast comer of site. 4. Revise all proposed watermain to ductile iron pipe (DIP). The City does not allow the use ofPVC C900 for watermain construction. 5. Revise proposed storm sewer outlet pipe to reinforced concrete pipe (RCP). The City does not allow the use of high-density polyethylene (HDPE) for storm sewer to be maintained by the City. 6. Add several gate valves to trunk watermain to isolate individual buildings if needed. 7. Add hydrant with 8" DIP watermain lead near the SE comer of building three due to construction of buildings without sprinkling systems. 8. Label all proposed sanitary sewer with proposed pipe material. 9. Include proposed pathway reconstruction limits as necessary adjacent to the proposed sanitary manhole where the connection to the existing line occurs. 5 Planning Commission Agenda - 10/22/07 ALTERNATIVE ACTIONS. The Planning Commission's fmal recommendation will be provided on October 22nd. Decision 1: Regarding the request for a Conditional Use Permit for Development Stage Planned Unit Development approval and Preliminary Plat approval for five multi-tenant office buildings, the City has the following options: A. Motion to approve the Development Stage Planned Unit Development and Preliminary Plat approval, based on a finding that the proposed use is consistent with the performance standards of the B-4 District and in character with the surrounding area, subject to the conditions outlined in Exhibit Z. B. Motion to deny the Conditional Use Permit for Development Stage Planned Unit Development approval and the Preliminary Plat, based on a finding that the proposed use is not consistent with the intent of the B-4 District, and the use may not be supported by the site. 6 RECOMMENDATION Quad Development is seeking Development Stage PUD approval and Preliminary Plat approval for Phase II of a five building, multi-tenant office development. The applicant is seeking flexibility on parking and signage as part of the PUD. The overall project is consistent with the performance requirements of the B-4 District. The applicant is proposing a significant amount oflandscaping and quality buildings with attractive front facades. The overall project design is generally consistent with the intent ofpUD, and the applicant had addressed concerns with building design, landscaping, and pedestrian access raised by the City at Concept Stage. Therefore staff recommends approval, subject to the conditions outlined in Exhibit Z. SUPPORTING DATA Exhibit A: Exhibit B: Exhibit C: Exhibit D: Exhibit E: Exhibit F: Existing Conditions Preliminary Plat Grading and Drainage Plan Utility Plan Landscape Plan Site Plan Planning Commission Agenda - 10/22/07 Exhibit G: Exhibit H: Exhibit I: Exhibit J: Exhibit z: Photometric Plan Exterior Elevations Sign Plan Plan Review Comments from Bruce Westby dated September 25,2007 Conditions of Approval EXHmIT Z Conditions of Approval 1. All wall mounted lighting shall contain a full cutoff fixture. 2. All trash enclosures shall be of similar materials and color to those of the principal structures. 3. 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W . ~ :z: :::E -- ~ !!'a:: Q ~ :i: \" z o l- <( > W --' W I l- . ::::.9 0:" \f)~ September 25, 2007 MONTICELLO Ms Kimberly Holien Northwest Associated Consultants, Inc. 4800 Olson Memorial Highway, Suite 202 Golden Valley, MN 55422 Re: Quad Development Plan Review City of Monticello Project No. 2007-018 Dear Ms Holien: On September 4, 2007 the City of Monticello received an updated set of civil plans for the above referenced project. Upon reviewing these plans the Engineering and Public Works Departments have the following comments: General Notes 1. Drainage computations (two complete sets) must be submitted to the City for review. 2. Revise "Future Phase" to "Phase 2" throughout plans, and list all work to be completed during each phase. 3. Provide information for all proposed curb and gutter, pavement, pedestrian curb ramps, pathway, sidewalk, and signing and striping designs on appropriate plan sheets. Link information to appropriate detail plates for easy reference in the field. 4. Provide SWPPP plan with construction plans, including all applicable City standard detail plate references. 5. Provide utility profile plan sheets for sanitary sewer, storm sewer and watermain, including crossing conflict locations. Plan Sheet C3 1. Proposed grading occurs outside the platted property on the south end of the plat. This will require an agreement with the adjoining property owner to complete the work. 2. Show all proposed storm sewer. 3. Delete the words "the 2005 edition of MNDOT standard" in note 3. The City has its own construction specifications that must be followed. Plan Sheet C4 1. The City has different design requirements for utilities that are privately owned and maintained versus publicly owned and maintained. As such we have requested that the developer inform us as to whether the utilities will be private or public before providing final comments on the proposed utilities. Monticello Cit)' HaiL 50S Walnut Street. Suite I. Monticello. MN 55362-8831 . (763) 295-21] 1 . Fax (763) 295-4404 Office of Public \-Varks, 909 Golf Course Rd., Monticello. MN 55362 ~ (763:. 295-3170 . Fax (63) 271-3272 1J - ,.. .~ . Kimberly Holien September 25, 2007 Page 2 2. Revise drainage and utility easement limit to allow for construction and maintenance of proposed storm sewer outlet near southeast comer of site. 3. Revise all proposed watermain to ductile iron pipe (DIP). The City does not allow the use of PVC C900 for watermain construction. 4. Revise proposed storm sewer outlet pipe to reinforced concrete pipe (RCP). The City does not allow the use of high-density polyethylene (HDPE) for storm sewer to be maintained by the City. 5. Add several gate valves to trunk watermain to isolate individual buildings if needed. 6. Add hydrant with 8" DIP watermain lead near the SE comer of building three due to construction of buildings without sprinkling systems. 7. Label all proposed sanitary sewer with proposed pipe material. 8. Include proposed pathway reconstruction limits as necessary adjacent to the proposed sanitary manhole where the connection to the existing line occurs. 9. Delete the words "the 2005 edition of MNDOT standard" in note 3. The City has its own construction specifications that must be followed. Plan Sheet C5 & C6 1. Update all applicable City of Monticello standard detail plates. Current City plates will be provided via e-mail by the City. The City's Engineering Consultant, WSB and Associates, has also reviewed the plans and may provide additional comments. Please call me at 763-271-3236 should you have any questions regarding any of the comments above. Sincerely, CITY OF MONTICELLO 0~~ Bruce Westby, P.E. City Engineer cc: Jeff O'Neill, City Administrator John Simola, Public Works Director Angela Schumann, Community Development Coordinator Steve Joerg, Fire Chief Shibani Bisson, WSB and Associates Phillip Elkin, WSB and Associates Project File Council Agenda: 10/22/07 51. Consideration of approvinl!. an audit fIrm for 2007.2008. and 2009 audits. (TK) A. REFERENCE AND BACKGROUND: The City of Monticello recently sent out a Request for Proposal for audit services to nine firms including Larson, Allen, who performed the annual audit for the City the past four years. Prior to that, the firm of Gruys, Borden, Carlson provided audit services to the city for many years. In 2003-2004, Gruys, Borden, Carlson merged with Larson, Allen, LLP and, from that time forward, Larson, Allen has performed the audit. Cities were required to convert to a new reporting method under GASB 34 requirements; our starting year was 2003, which was audited in 2004. This added significant cost and time to our audit, almost doubling in fees from 2003 to 2004 and resulting in the need for deadline extensions from the state for several years. We did negotiate a contract with Larson, Allen for 2005 and 2006 audit years. The 2006 audit cost the City $43,200.00. The reasons that we chose to send out an RFP for audit services are: . An RFP for audit services has not been done in over 20 years - in fact, we are not sure if and when an RFP was ever done. a We were not sure ifthe City was getting the best value it could because we had never compared costs. a One of the best ways to control audit costs is through an RFP process. a Due to new auditing standards, cities have experienced or expected the audit costs for 2007 to increase 10% to 25%. An RFP could help the City limit this cost increase. . Staff had experienced dissatisfaction with the current firm, Larson, Allen. o Stafftumover and inexperienced personnel during the last two audit seasons. o Excessive dollar value in audit adjustments in 2006 due to an audit error in 2005. a Audit staff spent time on phone with other clients when they were here doing field work for the City's audit. a Current firm has not keep staff aware of upcoming GASB, SAS or other regulations which could affect future audits. a Preparation/scheduling of audit process could have been handled better. In the Request for Proposal, we identified a number of criteria that we were looking for in terms of service and professional assistance to conduct the required annual audit. In addition to asking firms to identify information about their company and staff, we wanted to know the approach they would take with the audit process. Each firm was asked to provide pricing for 2007, 2008 and 2009 audit years for the base audit, preparation of the financial statements, preparation of the Comprehensive Annual Financial Report (CAFR), and some miscellaneous items. We compared the pricing and the overall criteria that the firms included in their proposals. Five of the nine firms sent proposals to the City. Staff narrowed the search down to three firms that we felt offer superior professional services and competitive rates. The firms were Malloy, Montague, Kamowski, Radosevich & Co., P.A. (MMKR); Kern, DeWenter, Viere, Ltd. (KDV); and Abdo Eick & Meyers, LLP. Councilmember Stumpf, and staff members, Council Agenda: 10/22/07 Cathy Shuman, Paula Mastey, and I conducted interviews of these three fIrms on Tuesday, October 16th. It was the conclusion of the interview panel that MMKR was the best fIt for the City followed by Abdo, Eick & Meyers and then KDV for the following reasons: . 55% of audits done by MMKR are governmental agencies. . MMKR's partners and audit managers are active in fIeld work. o More management level time allocated than other fIrms. o Other fIrms allocate more staff and clerical time. . MMKR trains staff and clients on new GASB, SAS and other regulations required for government audits. o Believe that if they train clients, the clients can do some of the work at a savings to the City. . MMKR appeared most confIdent in their presentation. . MMKR has only one office location. o Other fIrms tried to sell the idea of having multiply offIces to provide audit service to the City and check (proof) their work as a bonus. o Smaller fIrm with emphasis on quality service and client satisfaction. . MMKR will provide Council with all required reports, trend analysis, and comparisons to state-wide and metro/area averages. o Will present in a workshop and at council meeting. o Will work with Council to make sure Council audit goals and objectives are met. . Lowest cost proposal: Year MMKR LarsonAllen KDV Abdo, Eick Virchow 2006 (actual) $43,200 2007 $36,250 $36,810 $39,175 $41,165 $49,940 2008 $37,000 $38,875 $41,025 $43,362 $51,900 2009 $37,600 $39,600 $42,875 $45,584 $54,060 I have checked with some of the cities, who MMKR currently provides audit services and where I know the fInance staff and would share honest opinions with me. They told me MMKR is very professional and knowable, accessible, easy to with, consistent staff from one year to the next, and did extra work for little to no cost. One person who has had MMKR, Abdo, Eick and another fIrm provide audit services over the years told me MMKR is by far the best fIrm she has worked with. It was the consensus of the interview panel that the City should hire MMKR for audit services for the years 2007, 2008, and 2009. B. ALTERNATIVE ACTIONS 1. Approve the contract with MMKR for audit services for the years 2007,2008, and 2009. 2. Approve contract for audit services for the years 2007, 2008, and 2009 to one of the other four fIrms. Council Agenda: 10/22/07 3. Table the contract for audit services for the years 2007, 2008, and 2009 until another Council meeting. C. STAFF RECOMMENDATION: The interview panel supports the approval ofMMKR for audit services for 2007, 2008, and 2009 by City Council. The contract will include the base audit, preparation of financial statements, presentations to Council, and preparation of the CAFR. In addition, MMKR will provide support and training for city staff on the 2007 SAS risk assessment standards and other audit requirements. D. SUPPORTING DATA: Audit Proposal - RFP Review Spreadsheet. ~ jl ~ a ~ ~ "- . < ~. 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I.f:o.. ro 0) I\,) ";"I ~a. co !!"? . ~ =w " c- rn~5rn5rn ~"? ~ :g ~~ };;(jj'~ . m 3 " "" row S,(i) m-:J- ~ m o " S. ~ rtirtirtia m m m };););; """ """ l>00 $-- .......:;;:.~ " ro " m m m ~~~ "" "" mOl> "-'0'-' (f) . 3 " !!: ~ 0 =~: ~ ffi' 0 5. QI ii ('lJ 5:,(1) g.... (ij ,r C1> g" Q;;i5. ffi' -CD , S" a OJ" cD sto Q m c: ,,::; g " ~ " m ." ro c- ." rti:Jrti mOm l> J III ~ f 1'; l> c: c =< -0 " ",0 0-0 !:;l0 ;.,'" ol> or 'l'''' i::l" 0." "'-0 " m < ~ i Council Agenda: 10/22/07 7. Conduct assessment hearinl! and adopt assessment roll for Public Improvement No. 2007- OIC. 2007 Street Reconstruction Prol!ram (City of Monticello Proiect No. 2007-0IC) (WSB) A. REFERENCE AND BACKGROUND: The 2007 Street Reconstruction Project included the third and final reconstruction project within Area 3 of the City's Overall Street Reconstruction Program. The project included reconstructing River Street from Craig Lane to CSAH 75, Craig Lane, Hillcrest Road, Hillcrest Circle, Hilltop Drive, and Matthew Circle. In addition, Kenneth Lane was milled and overlayed. The project also included construction of a parking lot at Hillcrest Park. Sidewalk was constructed from where it terminated with the 2006 Street Reconstruction Project at Craig Lane, along the south side of River Street, to the Montissippi Park entrance near the City compost site. The project is currently still under construction and on schedule for completion in accordance with the contract. The adopted assessment policy for residential properties in this project area is a fixed assessment proposed as a percentage based on historical assessments for these types of projects. As the project is not complete, final costs have been estimated based on the value of work remaining on the contract and time remaining to final out the project. The estimated project cost totals approximately $1,599,578. The estimated final construction cost totals $1,261,154, which includes approximately $42,000 for the park improvements. Indirect costs total $338,424, which includes engineering, material testing, administration, legal, and financing costs. The indirect cost includes the preliminary design costs for reconstructing River Street from CSAH 75 to the City ballfields and concept planning for the River Street/CSAH 75 intersection. The estimated project cost in the feasibility report totaled $2,133,300, which included an estimated construction cost of$I,748,607 and an indirect cost of$384,693. Assessments presented at the March 12, 2007 public hearing included residential assessment rates of $3 ,300 per lot for street reconstruction and $246.26 for the sidewalk assessment. The sidewalk assessment is based on assessing twenty-five (25%) of the actual sidewalk total cost. Based on contract prices, this assessment rate has reduced to $228.65 per lot. Sidewalk is being assessed to all properties within the project regardless if the sidewalk fronts their property except for properties along Hillcrest Circle, since this road does not have direct access to the sidewalk. The typical assessment per residential lot based on the street and sidewalk rates calculates to $3,540.43 per lot as shown on the enclosed assessment roll. Properties along Kenneth Lane are proposed to be assessed for a mill and overlay at a rate of$I,255.60 per lot, which is 50% of the actual cost. The estimated assessment included in the feasibility report for these properties was $1,434 per lot. In addition to the typical assessment amount, one additional street assessment unit has been included for two properties (1401 Hilltop Drive and 126 Hillcrest Road) that have the ability to subdivide. An assessment for an additional sewer and water stub was removed from the preliminary assessment roll presented to the Council on September 24,2007 at 1401 Hilltop Drive, as this assessment was waived in exchange for the easement provided for construction of the cul-de-sac at Hilltop Drive. An assessment for an additional sewer and water stub at 126 c:\Llo<:w....llrsanJ SettJnlf''da_gJ'05Singer~1 SeltingslTempm'llry lnlemel Fi/esIOLXBJIAGN fTM_ZOO7S/l'ee/Rect)nCondu.:tAsuS.JHrgAdoplAssesalWll-102207doc Council Agenda: 10/22/07 Hillcrest Road that was constructed with the project was added to the assessment roll. It is proposed to defer these assessments until the properties subdivide. An additional construction cost assessment for multiple driveways exceeding the maximum 24- foot width was added to 1707 River Street. This follows Council action regarding not charging a full additional assessment, but charging the actual additional construction cost for the increased width. We did not charge any additional cost to properties with an existing single driveway that exceeded the 24-foot width. Two other properties that were determined to have combined widths exceeding 24 feet (117 Hillcrest Road and 1603 River Street) were reconstructed with reduced widths to not exceed 24 feet. Therefore, no additional assessment is being proposed to those properties. As discussed at the public hearing, the Rod and Gun Club property owner requested not to be assessed at the non-residential/front footage rate, but on a future subdividable residential rate. Based on the street frontage on River Street and CSAH 75, it was estimated to be 5 lots. The Rod and Gun Club believes that only the River Street frontage should be used which would reduce the lots to 3. Five lots are included in the proposed assessment roll, and an agreement similar to the Ritze agreement has been prepared by the City Attorney and will be presented to the property owner. There are two other properties that have some additional assessments for work that was completed on their properties and was agreed to be added to their assessments. The property owners are John Meier and Hugo and Gail Sonbuchner. This project also included the acquisition of a drainage and utility easement at 126 Hillcrest Road for the placement of a storm sewer outlet pipe. C:'IX>cume~ISIJ"" SefflJlg,r'd(l",,_grossinger'LocaISet/lllg$IT"""PO'"<lIY lrl#:met Flk.IOLKB3IAGN nM_2OO7SrrutRecOltConduc:/AsstsaHrgAdoplAs:r",sRoll_1Q2207.doc Council Agenda: 10/22/07 The proposed project funding is as follows: Total Project Cost Less City Street Funds Subtotal = $1,599,578 $562,000 $1,037,578 $356,104 $681,474 $521,401 $160,073 $118,060 $42,013 $42,013 Less Assessments Subtotal Less State Aid Funds (from Cedar/Dundas Project) Subtotal Less Trunk Utility Funds (Storm, Water, Sewer) Subtotal = = = Less Future Park Funds TOTAL Remaining Cost to be Funded = $0 B. ALTERNATIVE ACTIONS: 1. Adopt the assessment roll as proposed with the Rod and Gun Club being assessed for 5 lots. 2. Adopt the assessment roll with the Rod and Gun Club being assessed for 3 lots. 3. Do not adopt the assessment roll as proposed. C. STAFF RECOMMENDATION: The City Administrator recommends that the Council authorize Alternative No.1. Wright County requires that the assessments be certified to the County Auditor by November 30, 2007 for collection on next year's taxes. By adopting the assessment roll tonight, this allows the required 30-day appeal period to commence in order to meet the County's deadline. D. SUPPORTING DATA: Assessment Roll Map C'Doc""",r!JSandSellings"",,m,grr;>Singer'L<xal SeltingslTernporory /lIIemel FUes'Ol.KB3IAGN lTM-2007Sin.r&ro"QmdllCtAsress1{rgAJWprAs.<essRoll-I02207.doc ~ ~ .Jffil- 0 ~ <~z ~ ~~~ o~o ~ ~w~ ~< < m m ~ ~ ~ ~ ~ ~ ~ ~ w w i ~ " ~ w ~ m ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ m w ~, Z ~ " < ~ ~ ~ c . E . . . . ~ '" <:- . c :~ e Q. E . "' e ~ c o ii ~ ~ 8 ~&! 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Conduct assessment hearinl!: and adopt assessment roll for Public Improvement No. 2006-31C for the reconstruction of Chelsea Road (Fallon Avenue to CSAH 18) (WSB) A. REFERENCE AND BACKGROUND: This project included the reconstruction of Chelsea Road from CSAH 18 to west of Fallon A venue and realigning the Chelsea RoadlFallon A venue intersection. The improvements included reconstructing approximately 4,200 feet of Chelsea Road from where it was improved with the interchange project, approximately 800 feet west ofCSAH 18, to approximately 800 feet west of Fallon Avenue with curb and gutter and storm sewer. Fallon Avenue is currently under construction to be realigned and reconstructed to an urban section approximately 450 feet to the south from the intersection with Chelsea Road. Chelsea Road is being constructed with two through lanes and a center left turn lane, 44 feet wide within the existing right-of-way/easement. Right turn lanes are being constructed with the project for the Mills Fleet Farm site. An 8-foot-wide bituminous pathway is included with the project along the north side of Chelsea Road. Street lighting was also included along Chelsea Road. Storm sewer was extended within Chelsea Road to the pond at the City's reservoir site west of Fallon Avenue. Storm sewer stubs were provided to accommodate drainage from adjacent properties as development occurs. Adjustments to the existing watermain and sanitary sewer systems were necessary to be made with the storm sewer construction. The 36-inch trunk sanitary sewer is being extended south along Fallon Avenue just past the construction limits and stubbed out for future extension. Landscaping improvements were not included with the project. In addition, a land exchange with Washburn Computer Group (former Clow building) is being finalized for the excess right-of-way created with the realignment of Fallon Avenue in exchange for property needed for the right turn lane onto Fallon Avenue. While the construction is still only partially complete, we have estimated the projected cost totals to meet the assessment hearing deadlines. The project cost has been estimated to be $2,612,343. The street and utility construction costs approximately $1,991,064 and the street lighting costs totaled $143,442. This cost includes the right turn lanes for the Mills Fleet Farm site. Indirect costs are anticipated to total $477,855, which includes engineering, material testing, administration, legal, and financing costs. The indirect costs are estimated at 24% which is 4% lower than the feasibility report percentage. The feasibility report project cost totaled $ 3,732,400, which included an estimated street and utility construction cost of $2,737,937, street lighting cost of$178,000, and indirect cost of$ 816,462. The cost did not include the right turn lanes for the Mills Fleet Farm site. It should also be noted that this figure included the cost of constructing a storm water treatment pond in the easement east of the City's water reservoir property. This ponding has since been shifted to other parts of the City including the Monticello Middle School pond due to future land use concerns. Instead of creating a larger water treatment pond this area will only be lined to protect the City's water supply. F:\d=rIgllll7niproc'2007 CaunciIA8"IUlas./t).]2-<J7 u agemJa',S-ClleI8e(J//Q(ldCOI1duclA4se>SHygAdtJprAs..".rsRoU-I02107.doc Council Agenda: 10/22/07 This project is proposed to be funded through assessments to the adjacent benefiting properties, City trunk sanitary sewer and storm sewer funds and City funds. Each benefited property will be assessed for street improvements using the City of Monticello's standard rate and a storm sewer rate, which is determined by the percentage of contributing drainage area. The construction of the right turn lanes to serve the Fleet Farm development is to be assessed at 100% to that property. A Developer's Agreement will be prepared to cover those assessments. The assessment for the turn lanes, which is estimated at $95,545, was not included in the assessment roll presented to the Council on September 24,2007, but was included in the total project costs. We have since included that assessment to the assessment roll. This amount increased the assessment total and lowered the City cost from what was presented on September 24,2007. Two alternatives for the street assessment were presented to the Council for consideration on September 24, 2007. The street assessment with the feasibility report was calculated using the fixed rate of $70 for front footage plus the cost of curb for a total of$80.70 for front footage. We have included a copy of the preliminary assessment roll from the feasibility report for your information. The $70 front footage rate has been used for several years since the City started completing street reconstruction projects and is annually increased by the construction cost index. Because this project received favorable bids, below the engineer's estimate, it was decided to reduce the $70 rate by 15%, or $10, to a rate of $60 per front footage. The 15% reduction is based on comparing street bid prices from last year to make a relative comparison. This provides the property owners a portion of the construction cost savings resulting from the competitive bids. It should be noted that the storm sewer assessments are also based on actual costs and are lower due to the bids. The Council also removed the path and street lighting assessment from the existing property owners resulting in total actual assessments of 16% less than the feasibility report projections. The proposed funding is as follows: . Assessments .... .... .... .... ....................... ...$ General Funds .......................................$ Storm Sewer Trunk Fund......................$ Watermain Trunk Fund.........................$ Sanitary Sewer Trunk Fund ..................$ Total $ 1,420,423 470,462 349,702 161,130 210.626 2,612,343 . . . . In a related item, the Fallon Avenue office complex (Heart of the Lakes) had a deferred assessment of$50,785 for Chelsea Road and the interchange project in the MlP Agreement. Now that the property has developed, an assessment of$37,059 will be levied for the Chelsea Road improvements and the remaining $13,726 is being assessed as part of the interchange project. The Fallon office complex is also being assessed $15,730 along Fallon Avenue which is the result of half the street front foot cost because it is a comer lot. We met with Matt Froelich, who agreed to these costs. Charlie Pfeffer is claiming that there should not be an assessment based on the agreement. The agreement indicates no Fallon Avenue assessment for the MIP property, but it was my understanding that the Fallon Avenue reference was for north of Chelsea Road. We are not talking about a large assessment, $15,730, but I do believe this comer lot does receive benefit. Council can take action at the meeting to change or eliminate the assessment or can proceed and see if it is challenged. F:Ida""WLlWrdprocI1007 O:Jl<ncil AgenJas',iO-2147 cc ageruia',8-ChelseaRc<ldCoMuctA$$t.JSHrgAtWplA=mla/I.I02207.drx Council Agenda: 10/22/07 B. ALTERNATIVE ACTIONS: 1. Adopt the assessment roll as proposed. 2. Do not adopt the assessment roll as proposed. C. STAFF RECOMMENDATION: The City Administrator recommends that the Council authorize Alternative No.1. Wright County requires that the assessments be certified to the County Auditor by November 30, 2007 for collection on next year's taxes. By adopting the assessment roll tonight, this allows the required 30-day appeal period to commence in order to meet the County's deadline. D. SUPPORTING DATA: Proposed Assessment Roll Preliminary Assessment Roll (Feasibility Report) Map F: ',daWflg',wordproc12001 Cowu:iI Agendos',JO-12"()7 cc age>Ui4,8-a../.reaJI()(ldCOMuctAs.~ssHrgAdoplASSt!~sRoII-I02107,dlX ~ UNDQUIST & VENNUM P.L.L.P. 4200-lO$ CENTER 80 SOUTH EIGHTH STREET MINNEAPOLIS, MN 554-02-2274 TELEPHONE: 612-371-3211 FAX,812.371-3207 ATTORNEYS AT lAW IN_ 600 17THS1REET,SUlTE 1800 SOUTH OEJNER. CO 80202-5441 TELEPHONE: 303-573-5900 FAX: 303.073-1956 wwwJlndqulst.oom JEFFERY J. McNAuGHT (612) 371-3219 jmcnought@llndqulstcom October 18, 2007 City of Monticello 505 Walnut Street Monticello, MN 55362 Attn: Jeff O'Neill, City Administrator Dawn Grossinger, Deputy City Clerk Re: Written Objection to Proposed AssessmenJ Chelsea Road Impruvements Project No. 2006-31C Dear City Representatives; I write on behalfofWSI Industries, Inc., which owns the property located at 213 Chelsea Road in Monticello, Minnesota ("WSI"). Pursuant to Minn. Stat. ~ 429.061, WSI hereby gives written notice of its objection to the proposed assessment to be considered by the Monticello City Council at its meeting on October 22, 2007. The amount of the proposed assessment is $56,352.90. The basis for WSI's objection is that the amount of the proposed assessment exceeds any special benefit that might inure to the properly. Introduction Minn. Stat. ~ 429.061 permits a property owner who objects to a proposed assessment to submit its objection orally or in writing. Because representatives ofWSI cannot be available to attend the October 22,2007 meeting, this correspondence shall serve as WSI's written objection. WSI would like the opportunity to meet with city representatives to discuss its concerns regarding the proposed assessment, and would prefer to do so in lieu of the formal proceedings set forth by statute. Minnesota law requires that, for an assessment to stand, the parcel ofland subjected to the assessment must acquire a special benefit from the improvement. Moreover, the amount of DocII244800S\1 LINDQUIST & VENNUM p,u.P. City of Monticello October 18, 2007 Page 2 the assessment may not exceed the benefit that inures to the property. Also, the assessment must be uniform upon the same class of property. WSI believes that the proposed assessment generates no benefit for the property. WSl's Obiection to the Prooosed Assessment WSI's objection to the proposed assessment,and its contention that the assessment provides no positive benefit to the property, is set forth below: According to the City's Notice, the proposed assessment involves the "reconstruction [of] Chelsea Road from CSAH 10 to west of Fallon Avenue and the realignment of the Chelsea RoadlFallon Avenue intersection by street Reconstruction, storm sewer,left turn lanes, pathway, street lighting and other appurtenant work." Also, according to the City's plans, WSI is to be specially assessed the following amounts for the above descnDed improvements: Total $50,691.90 $5.661.00 $56,352.90 Roadway Assessment Amount Storm Sewer Amount The WSI property is located on the north side of Chelsea Road near the far west end of the proposed street construction work. For reference, see the Staging Plan survey document (sheet 3 of 62 sheets) which identifies current property occupants and owners in the area along Chelsea Road. Storm Sewer Directly adjacent to the WSI property (on the west side) there presently exists a storm water collection pond. The entire WSI property slopes into that existing, adjacent pond. All run off from the WSl property flows into the pond. It has always done so. The proposed storm sewer system also is designed to drain into that pond. Because the WSI property already drains into the pond, the WSI property derives no benefit from the proposed storm sewer. It is a redundant and unnecessary improvement Even if the WSI property were altered to force run off into the storm sewer, that run off would end up in the same place it would have gnne had there been no drainage changes - in the storm pond. As to the WSI property, the proposed storm sewer system is superfluous and provides no benefit. Clearly, the storm sewer system is designed to address the large quantities of run off anticipated from the new retail establishment to the east on Chelsea Road and the extraordinarily Doc# 2448005\1 LINDQUIST & VENNUM P.L.L.P. City of Monticello October 18, 2007 Page 3 high percentages of impervious surface planned to cover over those parcels. However, WSl should not be assessed any charges for a storm sewer system which it neither needs nor will use. Reconstructed Chelsea Road The reconstruction of Chelsea Road similarly provides no tangible benefit to the WSI property. For the present and foreseeable future, the WSI property will remain an indnstrial manufacturing facility, as will many of the adjacent current occupants. For the present and foreseeable future, industrial manufacturing will remain the highest and best use for the property. Present transportation infrastructure has been and will be adequate and sufficient for that property usage. WSI's use of transportation infrastructure is solely fur truck transport and employee access purposes. Reconstruction of the road adds no more benefit to the subject property than that which is presently in place. Certainly, regular maintenance and care of Chelsea Road benefits the WSI property. However, complete reconstruction of the road simply does not. Reconstruction of Chelsea Road is necessary to install the proposed storm sewer. However, as indicated above, the proposed storm sewer provides no benefit to the WSI property. To impose upon WSI a portion of the cost to demolish and reconstruct the current Chelsea Road, all in order to install a storm sewer system that will not serve the WSI property, in unfair and inequitable. Conclusion In light of the foregoing, WSI formally and respectfully requests that the city council, pursuant to Minn. Stat. * 429.061, subd. 2., amend the proposed assessment as to the WSI parcel by eliminating the assessment for the storm sewer and the assessment for the reconstruction of Chelsea Road. Alternatively, WSI formally and respectfully requests that the city council adjourn the October 22, 2007 meeting to a future date and, at that occasion, conduct the administrative hearing process set forth in the City's Notice of Hearing on Proposed Assessment. At that time, the council may give full consideration to the evidence that WSI and other property owners may present in support of their positions. 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" lD III !!!. ~ ~ ;:a lD "tl o ;::\. ~ 'Wi "",'!DI:''''',''"Y O'lU:)I!NOI<j -- laa" ' , . z SSM 008 oat OOl 0 T NW 'O/la:JUuow uOU:Jn.Jlsuo:JaH peo~ eas/al/:J dew Iuawssasstf . . . Council Agenda: 10/22/07 9. Conduct assessment hearinl! and adopt assessment roll for Public Improvement No. 2006-02C for the reconstruction of Cedar Street (Chelsea Road to Dundas Road) and the Construction of Dundas Road (Cedar Street to Edmonson Avenue) (City of Monticello Proiect No. 2006-02C) (WSB) A. REFERENCE AND BACKGROUND: This project included the reconstruction of Cedar Street from Chelsea Road to Dundas Road and the construction of the unimproved segment of Dundas Road, east of Cedar Street, to Edmonson Avenue. The roadways were widened to a 44-foot urban section with concrete curb and gutter and storm sewer. Sidewalk was extended along the west side of Cedar Street and along Dundas Road between Cedar Street and the pathway along TH 25. The project also included construction of a right turn lane along Chelsea Road to serve the Warnert development. Construction of a dual forcemain along Chelsea Road for the future extension ofthe system from the Otter Creek Lift Station to the trunk sanitary sewer at Chelsea Road and Fallon Avenue was also included. Street lighting along Cedar Street was installed concurrently with the project under a separate contract. Sidewalk and street lighting along Dundas Road between Cedar Street and Edmonson Avenue were not included with the project as those improvements will be completed when the adjacent properties develop. The project cost totals $1,214,918. The street and utility construction cost totals approximately $840,000 and street lighting costs totaled $89,675. Indirect costs totaled $285,243, which includes engineering, material testing, administration, legal, and financing costs. The feasibility report project cost totaled $1,252,090, which included an estimated street and utility construction cost of$893,300, street lighting cost of$108,680, and indirect cost of $250,120. Actual indirect costs were higher due to more involvement needed during construction. The project is proposed to be funded through special assessments to the adjacent benefiting properties, City funds, and State Aid funds. The City assessment policy calls for a portion ofthe street reconstruction cost along Cedar Street to be assessed to the adjacent benefiting property owners, with the remainder being funded by the City, since the existing properties already benefit from the existing roadway. New improvements, such as widening of the street, sidewalk, street lighting, driveways, utility stubs, and storm sewer, would be assessed 100% to the adjacent benefiting property owners along Cedar Street. The construction of the right turn lane along Chelsea Road to serve the Warnert development (former Checker Auto PartslPurple Pride) is proposed to be assessed at 100% to that property. A Developer's Agreement exists to cover the assessments for the Warnert property. Dundas Road would be assessed 100% to the adjacent benefiting property with storm sewer upsizing costs for off- road drainage to be funded by the City. City funding would also consist of the reconstruction costs to the City-owned property on the east side of Cedar Street, general utility adjustments, forcemain construction, and storm sewer upsizing costs along Dundas Road. State Aid funds could be utilized for the street costs and storm sewer costs. C:LlJo<umen!.<and~lliI1gs~grwsingeriLocaISetring.JL1'''mporarylnle"",rFiks',OLKBJ'AGNFI'M-Ce.mrStDw1ldtuRdJl~doptA.ssus/lJill-1Ql107.doc Council Agenda: 10/22/07 The proposed funding is as follows: Assessments ....... .......... .......... ......$ Storm Sewer Trunk Fund.............$ Water Main Trunk Fund ..............$ Sanitary Sewer Trunk Fund .........$ State Aid Funds............................$ TOTAL Project Cost .................$ 775,203 1,570 7,985 270,926 159.234 1,214,918 State Aid funds in the amount of $680,635 are available for the project. It has been proposed to use State Aid funds to cover the General Fund costs of$159,234 and utilize the remaining State Aid funds in the amount of $521,401 for the 2007 Street Reconstruction Project. The overall assessment for Cedar Street is approximately $20,000 less than what was included in the feasibility report. The overall assessment for Dundas Road is approximately $130,000 less than what was included in the feasibility report due to decreased costs to grade the roadway due to good quality soils. We have included a copy of the preliminary assessment roll from the feasibility report for your information. B. ALTERNATIVE ACTIONS: 1. Adopt the assessment roll as proposed. 2. Do not adopt the assessment roll as proposed. C. STAFF RECOMMENDATION: The City Administrator recommends that the Council authorize Alternative No. I. Wright County requires that the assessments be certified to the County Auditor by November 30, 2007 for collection on next year's taxes. By adopting the assessment roll tonight, this allows the required 30-day appeal period to commence in order to meet the County's deadline. D. SUPPORTING DATA: Preliminary Assessment Roll (Feasibility Report) Proposal Final Assessment Roll Map C:'Docume'llJaM Seltings~grolflJ;l1gf!r'.wca1 Selli1lg.1Temptmll)' mre""'l Files'OLKBJ'AGN J7'M_CedarStDwldasRdAs.seuHFgAdcplA.$SI!S.iRol/"102201.doc "" October 15, 2007 Mr. Mayor and City Council City of Monticello 505 Walnut Street Monticello, MN 55362 Dear Mr. Mayor and City Council, I was recently informed tlrrough a letter from your offices the amount of the assessments for the Cedar Street improvements that have bee applied to my property, the Monticello-Big Lake Pet Hospital. There are several reasons that I consider the $50,882.13 amount to be excessive and understand that the best process to explain those concerns is through correspondence prior to the council meeting scheduled for Monday, October 22. In 2002 said property went through an extensive renovation that I feel set in motion some much needed improvements to the south Hwy 25 corridor. When that construction was being done there were real concerns with the drainage from my property in relations with the height of Cedar Street. Because of its elevation we were not able to access that street's drainage system and had to divert all runoff toward the State Hwy 25 storm sewer. This process was a formidable engineering concern that ultimately forced our construction costs to be more extensive than we had planned and to adjust our building footprint to accommodate the drainage issue. With the assessments for the Cedar Street construction I certainly don't feel the $8,890.64 for storm sewer is appropriate, seeing as the facility isn't even able to use that system. Cedar Street had already been a paved access to my property prior to the work last year. Other than the aesthetics of the sidewalk and the street lights, I question how I am getting an additional $50,000 worth of improvements to the property. The upgrades to Cedar Street certainly have increased the sale ability and development potential to the currently vacant properties along Cedar Street. The Cedar Street construction also was timed perfectly for the development of the Walnert Shopping Center directly to the North of my property. It allowed them to take advantage of the extreme grade change that the Cedar Street work produced. I, however, do not see that there has been a $50,882.13 increase in value to my property and would like you to reexamine the figures for my assessment. If you have any other questions, please feel free to contact me, I would be glad to address my concerns one on one with any of the council members. Thank you, Joel Erickson (320) 558-6803 4297 160th Street NW Clearwater, MN 55320 Hand Delivered and U. S. Mail October 17,2007 Mr. Jeff O'Neill City Administrator City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 RE: Notice of Objection to Proposed Assessment for Cedar Street/Dundas Road Project, Project No. 2006-02C Dear Mr. O'Neill: John M. Lundsten and Mary Ellen Lundsten have received from you a letter dated September 27, 2007 notifying us of a proposed special assessment with respect to property owned by John M. Lundsten and Mary Ellen Lundsten identified as PIN number 155-500-142400. John M. Lundsten and Mary Ellen Lundsten object to the proposed special assessment of their property. Minnesota law does not authorize a special assessment that exceeds the special benefit conferred. The proposed special assessment exceeds the benefit conferred; in fact, there will be no special benefit. Moreover, the City's assessment procedures have been improper. Sincerely, ~~~~ ~~~ Mary Ellen Lundsten o ~ ~~ iijCl'i vi": ~ '. . ~'" ~e ~ . .0 ;; ~ . " ~ o ~ ~ 0; r- = '" t! 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Public Hearinl!:-Consideration of a resolution adoptinl!: proposed assessment roll for delinquent utility bills and certification of assessment roll to County Auditor. (RW) A. REFERENCE AND BACKGROUND: The City Council is again asked to adopt an assessment roll for utility billing accounts which are delinquent more than 60 days and to certify the assessment roll to the County Auditor for collection on next year's real estate taxes. The delinquent utility accounts that are included with the agenda are accounts that are at least 60 days past due and include all new delinquents from the last time we certified them. In addition to the delinquent amount, the Council also previously approved the establishment of an administrative fee of$50 per account that is added to each delinquent assessment. The amounts shown on the enclosed delinquent utilities list include the additional $50 administration fee for the preparation of the assessment roll. It is recommended that the delinquent accounts be put on an assessment roll for certification at an interest rate of 6% as allowed by state statute. As in the past, if any accounts are paid within 30 days after the adoption of the assessment roll, they can be paid without the additional interest. After 30 days, payments will be charged interest. B. ALTERNATIVE ACTIONS: 1. Adopt the assessment roll for the delinquent charges as presented. 2. Based on public hearing input, adjust the assessment roll as required. C. STAFF RECOMMENDATION: It is staff recommendation that the Council adopt the assessment roll as presented. All of the accounts are at least 60 days past due and have been given proper notice of this assessment hearing and ample opportunity to pay the accounts in full. All utility accounts were notified that there would be an additional $50 administrative fee attached to each outstanding balance if the account was not paid by noon on October 10, 2007. D. SUPPORTING DATA: Copy of resolution adopting assessment roll Complete listing of delinquent accounts to be certified. CITY OF MONTICELLO RESOLUTION NO. 2007-81 RESOLUTION ADOPTING ASSESSMENT ROLL SECOND QUARTER 2007 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for delinquent utility account charges, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: I. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessments against the parcels named herein, and each tract of land therein included is hereby found to be benefitted by the assessment levied against it. 2. Such assessment shall be payable in one (1) annual installment payable on or before the first Monday in January 2008 and shall bear interest at the rate of 6 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2008. 3. The owner of the property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution. 4. 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" " " ",,,,,,,m,,,,,,U'1W 0 "- \) " . . ...".. -.I C> '" W U'1.... 0" " :.....:.., '" ~;.,..,.... ~ 0 1-.. .". . . . I t" " . . <Jl"'.......,"''''''''t>J . 4" '- 6' . 0 ~ '- ~ ~oooot..,oooo . . ~ "." 0 00000"-'0000 " ..., O~ 0000000000 . 0 " ~ '" . 0000000000 . "\ O~ ..... . . " 0 <:> <:> <:> <:> 000000 ~ 0 0 <:> <:> <:> <:> 000000 . "- I " <I' . -~ 4 . U1UlU1"'U1U1O'>\IlU1'" nc ~ ' . ~ " 0000000000 . " .. .. ...... " . "'" 'c 0 0000000000 ~ r. 0 0000000000 > " ~ , . .... . ~ VI -t oJ " " , , ~ ~ n _ " " " ..."...., <=> <XI ,~o "'-\ \) . . . . . " 0 "'''''''..... . " " -.,I:..;.";,,,;..,..... " . . 6' "", . . . .. ~"~ " . . oooo ""''''''''''........., . . \' ~ Council Agenda: 10/22/07 11. Public Hearinl!: and consideration ofvacatinl!: a portion of Cedar Street and Oakwood Drive (Edmonson Avenue) A. REFERENCE AND BACKGROUND: Robert Lamont has submitted a request asking the City to consider vacating a portion of Cedar Street and a portion of Edmonson Avenue (see attached map). This request is being made to accommodate the proposed plat of River City Station which will be coming before the Council on November 13, 2007. A copy of the proposed vacation area has been given to the City Engineer who has reviewed it as far as any easements that may be located in the right-of-way proposed for vacation. Public Works Director, John Simola is also reviewing the documents and will present any comments relating to needed easements at the public hearing. The City has varied their practice on vacated right-of-way. In some instances the property has been sold at $3.50/sq. ft. When a portion of Cedar Street was vacated for the Monticello Travel Center the right-of-way sold for $1.OO/sq. ft. The price for the vacated right-of-way, if the Council approves the vacation, can be determined by Council at this time or when the preliminary plat is considered. By statute, the City is required to conduct a public hearing prior to the vacation of any street right -of-way. The City has provided mailed and published notice of the proposed vacation as required by law. B. ALTERNATIVE ACTIONS: 1. Adopt the resolutions vacating a portion of Cedar Street and Edmonson A venue as shown on the attached maps, with the Council to determine what rate is to be charged for the vacated right-of-way. 2. Do not vacate the Cedar Street or Edmonson Avenue right-of-way. 3. Conduct the public hearing but table action on the vacation request pending resolution of any questions by Council or staff. C. STAFF RECOMMENDATION: If the City Engineer is comfortable that there are no easements for utility or drainage purposes that would be impacted by the proposed street vacation, then it is at the Council's discretion after conducting the public hearing to determine whether or not the vacation should be approved. A related issue which can be resolved at this meeting or at a future meeting where the preliminary plat will be reviewed would be the cost for the developer to acquire the vacated right-of-way. '" ~~. '-&>":>.. "0o?t.i'.. \ ' ;0' N 88'47'23" E ..\, \ I ....-4364-... /_ ~ \ I I '.,.... /\ 1 \"~" \ I \ --t'"S \ ~~ -!--- I...... 453'6' \ ........... """1 "\84034~E , " , -:J.3-1~ 5~ 8~ I;'.~ ul" ,,~ ~.~ r~ >-~ "'~ ,,~ ~~ NORTJ-lEAST CORNrn OF mE NE --... 1/4 OF' THE NW 1/4 OF l SECTION 14, T. 121, R. 25. " WRIGHT COUNTY MONUMENT. / , i If I '\ --r- ~ : NORTH UNf OF mE \ I Nf 1/4 OF mE NW __J \ 1/4 OF' SECTION 14. , , , , , , , , CJ \ h,::' , , , \! I \'/ ~\ ~ " . ~ w ,~r: I " g~ ~:! / \ \ ~:ril :O-z .. -a ~o, 0 / ~ 010 l>J1== <S:JA C, ZU ;;t.'*- \ II} I l.LIbl {,~:~ I :~ .,.1, \ ~..... '?\<"~ ;;::- \:A \ I~: ~0 I r~ .! 7'\-..////\r/ 1\ \ \ SfL 'v'~,c~ r-t". \/ /- \...//\ \ , , , , , , ~ , , , , , , , , , , , I ROAD , , , , , , , , 1- ------- -\ \ \ \ \ CHELSEA ^,", / ' 1--;::,,,- _ ..../'J / <," ( \.. ....>, /"- '0 ~1/ ;...."j / /'^ 0", / .......\ ^, " ~ 'C' ,- , , \ , soum UNE OF THE __....1 NORTH 695.37 FEET Of THE Nf 1/4 OF THE NW 1/4 OF SECTION 14. ~ " ....' ;.. , / ,<"..)/ "",,"'1 >.. <: '/ I ,..-,:'1 '^ / ') -" I L,1 ~ ~~ IE -33-- ii: j, L(_:~ ,~ I ~: rc ~~ 0\ ~~ I ~ v ... ~ ~~ () I ~~ () .~ WESTERLY LINE OF THAT ------------ PORTION OF COUNTY ROAD NO. 117 THAT WAS PI~EVIOUSLY TAKEN FOR RIGHT OF WAY PURPOSES BY THE STA1E OF MINNESOTA ~~-~~ ,. S 89.55'41" W /~ ," .' 16.05---- " \ J SOUTHERLY UNE OF rw.T PORTION -----/ OF COUNTY ROAD NO. 117 THAT WAS PRfVlDUSl Y TAKEN FOR RIGHT OF WAY PURPOSES BY THE STATE OF MINNESOTA Pr?~~i~no of ~:kW::~ ~~:ve (C~lJntv RMrl_Nn 117) to hI'! vnt:nted ( J f w or OIl acalJ/rerl bv the !=;tatA of MInnesota) That part of Northeast Quarter of the Northwest Quarter of Section 14. Township 121, Range 25, Wright County, Minnesota, described asfo/Jows: Commencing at the northeast comer of said Northeast Quarter of the North....est Quarter; thence South 00 degrees 00 minutes 30 seconds East, assumed bearing, olong the east line of sold Northeast Quarter of the Northwest Quarter. a distance of 696.52 feet to the south line of the north 696.37 feet of said Northeast Quarter of the Northwest Quarter os measured at a right angle to the north line thereof; thence South 88 degrees 47 minutes 23 seconds West along sold south line of the north 696.37 feet. 0 distance 39,01 feet to the polot of beginning of the parcel to be described; thence South 45 degrees 36 minutes .34 seconds East, a distance of 8040 feet to a line parallel with and 3.3.00 feet west of the east line of said Northeast Quarter of the Northwest Quarter; thence South 00 degrees 00 mfnutes 30 seconds East, along said parallel line, a distance of 218.86 feet to the southerly line of right of way previously acquired by the State of Mirlnesota; thence South 89 degrees 55 minutes 41 seconds West, o/ong said southerly~line. 0 distance of 16.05 feet to the southwest comer of said right of way previously acquired by the State of Minnesota; thence northwesterly, along the westerly line of said right of way previously acquired by the State of MJnnesota. along a non-tangent/al curve, concave to the southwest, having a radius of 768.51 feet and 0 central angle of 16 degrees 56 minutes 12 seconds, 0 distance of 227.17 feet to said south Hne of the north 696..37 feet of the Northeast Quarter of the Northwest Quarter, the chord of said curve bears North OB degrees .32 minutes 25 seconds West, distant 226.35 feet; thence North B8 degrees 47 minutes 2.3 seconds East along said south line of the north 696.37 feet. a distance of 43.64 feet to the poInt of beginning. Containing 6,093 s.f. STREET V ACA TIC FOR BOB LAMI \ I \ o , 120 - GRAPHIC SCALE IN FE 60 o DENOTES IRON MONUiY . DENOTES IRON MONUME MEYER-ROHLIN, INC ENGINEERS-LAND SURVEYORS . 1111 Hwy. 2SN.. Buffalo. MN ~S.31.3 Ph. (783) 682-178' FO>l; (76.3) 682-94Q2 DRAWN BY MN BODK PAGE SHEET 1 , , . , tJo I ^-....?r::; ."''''.... ll~. '<:1(f~ I ~ /\~ /' " . ,~^' / .~"J~ <\" /0 /' / / STREET RIGHT or WA Y P. / _ --,;::"'''''---~ TO BE OIoDICA TED IN , - THE PLA T OF RIVER '~<Io_ CITY STATION \-------- I I \.___SOU1H UNt: Of mE N 1/2 OF THE NW 1/4 OF SECTION 14. T. 121, R. 25, VtRIGHT COUNTY, MINNESOTA. I 1 I I I I I I I I __----r ~ / I I / / I ~. ~z- ~~z ~~g w~~ z ~~~ t3w.z .z_ i '...----- I I , I I '- "'~ bfJ ~J [)/ y\~ ~I qs"" . ~i C$ ~I !tf2 o'{?: "" ,~~/ I - , $'&/ ,~... ct~J 'iJ~/:,f;1 '" o .' ~~ .~/ ~'" I ....# t;~ !\IV~. Aill:! ""?,' 0 t;f:?~. ,,{ 95' '"' " '''Ii h #o't' ; ;!i\"" tj!:;,; ro..... (j~ / ~ t'ff/ '~ IS; {$ Y /-'0_ c~,;C'- <::":0$'1:- '-1 ---- ---- ---- / / , ' !-Z' 'J ,0 \..J / / I - o,f>.g,^, / h"'.r-.:.:.----- - - - '\- -; q 68' .l'\i " Cff2' ",... \ .a... ''<>6 .,,<fl'-'; ~&,I ~ ""c.:~ I, o.~ '..,.s <p~ :. / . . ~>'"' 1r""(jo,i.;l'''Je~/ IV A.,'/;} """AD \ (j 9~00 0 /7 SOUTH ) .as__'j.___---"\I NORTH ~~~JO.J ~~-- II OF THE Nf:: 1/4 OF THE NW 1/4 Of ( --- __ SECTION j 4. / -'0, ---- ---- ~..I / / , . v ,~( () ()- ; , ,,, " -~' '-' -~ r' ,J U / I I -?~ ......-10 / / I I / $~ !O' " :["- ~~,.,. &1 iNi!c' #" -Ii lio 0'" ,'" __~' / / I / <' r' ,J 1-.......... -....... 'C f,' f, 'c C] 'v' 0, ~, ,cJ 1 1.// r, (V ,,-.......... ~] \)0 () , 0' /<: ():: /:1.../ 0 :::~ \....:. 1]: N:\Land Projects\OS423-<<ELSON-.fo\ONTI COMM. PAAK\dwg\PROJOWG\Anal P1at\OS423 CEDAR S1'REET VACAlE.dwg, 9/1012007 11,29,[)6 AM / I / STREET VACA] FOl BOB LA NORTHEAST CORNER 1/4 OF 1Hf NW 1/4 SECTION 14, T. 121. WRIGHT COUNTY Mot ----.-- NORTH LINE OF THE \ NE 1/4 OF THE NW --~ 1/4 Of SECTION 14. c / / / I \ Ic.-C' V L_I \ r-n\/ J- '-./ /\ ~11 !...-... 2.o1L_ -- S 88'47'23" W .~~-=9'J.4,=-- _ polii('Jn of Cedar Street (Ofd Hiohwav No 75) to he vac That port of the Northeast Quarter of the Northwest Ow 121. Range 25, Wright County, Minnesota, described as ] northeast comer of said Northeast Quarter of the North 00 degrees 00 minutes .30 seconds East, assumed bear said Northeast Quarter of the Northwest Quarter, a dist, south line of the north 586,37 feet of said Northeast C Quarter as measured at a right angle to the north line degrees 47 minutes 23 seconds West along said south a distance of 96.3.45 feet to the easterly right of way thence South 27 degrees 4-7 minutes 25 seconds West, way !ine, a distance of 65.0B feet to the point of begij described; thence northwesterly along a non-tangential I northeast, having a radius of 69B.00 feet and 0 centro minutes 46 seconds. a distance of S.B5 feet, the char< 6B degrees 26 minutes 27 seconds West, distant 6,B5 degrees 24 minutfls 01 seconds West.. a distance of 5~ southwesterly along a tangential curve. concave to the 414,00 feet and a centro! angle of 4 degrees 37 minu of .33.40 feet; thence South 22 degrees 46 minutes .3S said curve, a distance of 1.3.67 feet to said easterly ri Highway 25; thence North 27 degrees 47 minutes 25 :: easterly right of way line, a distance of 642.29 feet tc Containing 2,9.33 s.f. ~ ~~'ROH\.\~' o , 60 GRAPHIC SCALE o DENOTES IRON Me . DENOTES IRON MON MEYER-ROHLIN, INC ENGINEERS-LAND SURVEYORS d 1111 Hwy_ 2!5N.. Buffa/a, UN 55313 Ph. (763) 682-1781 Fax (763) 682-S DRAWN BY MN BOOK PAGE s City Council Agenda - 10/22/07 12. Public Hearin!!: - Consideration to adopt a resolution relatin!!: to the City of Monticello Economic Development Authoritv: transferrin!!: certain proiects and pro~rams to that a~ency: approvin!!: certain or~anizational matters and consideration to adopt an amended and restated resolution enablin!!: the creation of the City of Monticello Economic Development Authoritv: supercedin!!: Ordinance No. 172. (O.K.) PUBLIC HEARING: At the City Council meeting of September 24,2007, council members approved a motion calling for a public hearing date of October 22, 2007, for the purpose to consolidate the Housing and Redevelopment Authority (HRA) and the Economic Development Authority (EDA). The said public hearing notice appeared in the Monticello Times on October II and October 18, 2007, satisfying the requirements of the Minnesota Statutes. Council members agreed with the EDA's recommendation to proceed with the consolidation of the two Authorities given the number of vacancies on the commissions and to integrate City Council members into the city's economic development process. The EDA to be the prevailing Authority of the HRA and EDA, as per the Minnesota Statutes, an EDA has the greater range of economic development powers. Please ooen the public hearing to allow any person wishing to express a view regarding the enabling resolution. It is suggested the Council review and discuss both resolutions, prior to closing the public hearing and prior to consideration of actions. A. Reference and back!!:round: First Resolution - Consideration to adopt a resolution relating to the City of Monticello Economic Develooment Authoritv: transferring certain oroiects and orograms to that agencv: aooroving certain organizational matters. The first resolution (the "Allocation Resolution") simply states that following the duly noticed public hearing, the City Council hereby transfers the control, authority, and operation of all "projects" and other programs and projects of the HRA to the EDA, conditioned upon the acceptance by the EDA of such transfers. The resolution also states the EDA must submit an annual EDA budget to the City no later than August 1 of each year and the EDA must submit an annual written report to the City on or before the date of the EDA's annual meeting (this consistent with current EDA practice.) I City Council Agenda -10/22/07 Second Resolution - Consideration to adoot an amended and restated resolution enablinl! the creation ofthe City of Monticello Economic Develooment Authoritv: suoercedinl! Ordinance No. 172. The second resolution amends and restates the "Enabling Ordinance" approved Apri1l 0, 1989, incorporating the transfer of the HRA powers to the EDA in accordance with the Allocation Resolution. The second resolution consists of various sections including the enabling authority; officers and meetings; functions, powers, and duties; limitations of powers; and implementation. The following high- lighted sections are items the Council needs to address and finalize. Section 2.02 - This section states the EDA will be composed of a seven-member commission. Since there has been some discussion among Council members of a five-member commission, now is the time for final determination on the number of commissioners. As Attorney Ingram, Kennedy & Graven, pointed-out, it is somewhat cumbersome to amended the Enabling Resolution. Section 2.03 - This section states the EDA will consist of a seven-member commission and states two members shall be members of the City Council. Should the Council decide on a five-member commission, either five members or two members shall be members of the City Council. An EDA cannot consist of non-City Council members only. Example: Seven-member commission - two council members/five non-council members; five-member commission - two council members/three non-council members or five council members, or three-member commission - one council member/two non- council members. Section 2.04 - This section applies to the appointed terms of the two council member and five non- council member commissioners. Should the Council decide on a five-member commission, the appointed terms would be adjusted accordingly. The prepared resolution does not address the residency/non-residency requirement for non-council member commissioners as discussed at the Council workshop, September 24. Attorney Ingram suggested the residency/non-residency requirement be addressed in the Bylaws or by policy allowing for flexibility and again being somewhat cumbersome to amend the Enabling Resolution. However, should the Council wish the residency/non-residency requirement to be permanent requirement than Attorney Ingram suggests the requirement be stated in the Enabling Resolution. "At least three of the non-council members shall be residents of the City of Monticello and not greater than two non-council members may be non-residents of the City of Monticello but shall operate a business and own property in the City of Monticello." 2 City Council Agenda - 10/22/07 Section 3.03 - A point of clarification: This section states the EDA shall meet at least quarterly and serves the purpose for the Enabling Resolution. The actual meeting date(s) and time of the EDA will be determined by the new commissioners and addressed in the Bylaws. The remaining sections of the resolution are consistent with discussions of the City Council members, September 24. CLOSE PUBLIC HEARING After review and finalizing the three high-lighted items and other questions of council members and hearing comments/concerns from the public, please close the public hearing and consider the two action items. For your information, here are the steps necessary to complete the process for consolidation: November 7 - HRA adopts resolution authorizing transfer of assets and powers to the EDA. Date to be determined - Appointed EDA commissioners adopt a resolution accepting the assets and powers of the HRA. (next agenda item) Date to be determined - The Council will conduct a reading of "Amended and Restated Ordinance No. 172" at two consecutive Council meetings. Date to be determined - EDA approves a transcript of proceedings organizational meeting of the reconstituted City of Monticello Economic Development Authority. B. Alternation Actions: FIRST RESOLUTION 1. A motion to adopt a resolution relating to the City of Monticello Economic Development Authority; transferring certain projects and programs to that agency; approving certain organizational matters. (As prepared.) 2. A motion to deny adoption of resolution relating to the City of Monticello Economic Development Authority, transferring certain projects and programs to that agency, approving certain organizational matters. 3. A motion to table any action. 3 City Council Agenda - 10/22/07 SECOND RESOLUTION 1. A motion to adopt an amended and restated resolution enabling the creation of the City Monticello Economic Development Authority; superceding Ordinance No. 17. (As prepared.) 2. A motion to adopt an amended and restated resolution enabling the creation of the City of Monticello Economic Development Authority, superceding Ordinance No. 17 with the EDA composed of five members of the City Councilor two members of the City Council and three non-Council members. 3. A motion to adopt an amended and restated resolution enabling the creation of the City of Monticello Economic Development Authority, superceding Ordinance No. 17 as prepared and with at least three of the non-council members shall be residents of the City of Monticello and not greater than two non-council members may be non-residents of the City of Monticello but shall operate a business and own property in the City of Monticello. 4. A motion to deny adoption of an amended and restated resolution enabling the creation of the City of Monticello Economic Development Authority; superceding Ordinance No. 17. 5. A motion to table any action. C. Recommendations: FIRST RESOLUTION In order to integrate the City Council into the city's economic development process and to stream-line the process for applicants requesting public funding assistance, the City Administrator and Economic Development Director recommend Alternative No.1. SECOND RESOLUTION The City Administrator and Economic Development Director recommend Alternative No.1. Alternative No.1 states the EDA is composed of seven-member commission. With two members of the Council as commissioners, the objective to integrate the City Council into the economic development process is accomplished while engaging the maximum number of citizens and property and business owners into the city's economic development process. 4 City Council Agenda - 10/22/07 The City Administrator and Economic Development Director concur with the suggestion of Attorney Ingram to address the residency/non-residency requirement in the EDA Bylaws or policies. The requirement as suggested in this agenda item. D. SUDDortinl! Data: Copy of the first resolution, copy ofthe second resolution, and copy of the public hearing notice. 5 ~ ~\,~T 'Q<Lr>. Q \\J\ \ ~ CITY OF MONTICELLO RESOLUTION NO. RESOLUTION RELATING TO THE CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY; TRANSFERRING CERTAIN PROJECTS AND PROGRAMS TO THAT AGENCY; APPROVING CERTAIN ORGANIZATIONAL MATTERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTICELLO, MINNESOTA ("CITY") AS FOLLOWS: 1. On April 10, 1989, the City Council duly adopted Ordinance No. 172, codified in the City Code as Title II, Chapter 3 (the "Enabling Ordinance"), providing for the creation of the City of Monticello Economic Development Authority (EDA) pursuant to Minnesota Statutes, Chapter 469 (the "Act"). 2. Pursuant to the Act, the EDA is authorized to exercise all of the powers of a housing and redevelopment authority. 3. There now exists in the City a housing and redevelopment authority ("HRA") created pursuant to the Act. The Act authorizes the City Council to transfer all projects and programs of the HRA to the EDA. 4. Pursuant to Section 469.094, Subdivision 2, of the Act, and following a duly noticed public hearing held on the date hereof at which all interested persons were given the opportunity to be heard, the City Council hereby transfers the control, authority and operation of all "projects", as defined in the Act, and all other programs and projects of the HRA to the EDA. 5. The transfer described herein is conditioned upon acceptance by the EDA of such transfer and a covenant and pledge by the EDA that the EDA is obligated to perform all agreements, pledges, covenants and undertakings heretofore entered into by the HRA. 6. The City Administrator is authorized and directed to transmit a certified copy of this Resolution to the Executive Director of the EDA and to other governmental officers as appropriate. 7. Pursuant to Section 469.100, subd. 2 of the Act, the Council directs to the EDA to submit the EDA's budget for each fiscal year to the City at the time designated by the City Administrator but no later than August 1 of each year. 8. Pursuant to Section 469.100, subd. 4 of the Act, the Council directs the EDA to submit the EDA's written annual report to the City on or before the date of the EDNs annual meeting as described in the EDA by-laws. The Council directs the City Administrator to specify the form of the report. 322222v2 MNI MNI90-130 9. The Mayor, City Administrator and all other officers and employees of the City are authorized and directed to take whatever action and to execute and deliver such documents that are necessary to give effect to this Resolution. Approved by the City Council of the City of Monticello, Minnesota this 22nd day of October, 2007. Mayor ATTEST: City Clerk 322222v2 MNI MN190-130 CITY OF MONTICELLO s ~ 4."'"" d. V-I)~ RESOLUTION NO. AMENDED AND RESTATED RESOLUTION ENABLING THE CREATION OF THE CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY; SUPERCEDING ORDINANCE NO. 172 BE IT RESOLVED By the City Council of the City of Monticello, Minnesota ("City") as follows: Section 1. Background and Findings 1.01. The City is authorized by Minnesota Statutes, Sections 469.090 to 469.1081 (the "EDA Act") to establish an economic development authority to coordinate and administer economic development and redevelopment plans and programs for the City, and is authorized by Minnesota Statutes, Sections 469.001 to 469.047 (the "HRA Act") to establish a housing and redevelopment authority to coordinate and administer housing and redevelopment plans and programs for the City. 1.02. By a resolution approved November 30, 1970, the City established the Housing and Redevelopment Authority in and for the City of Monticello (the "HRA"), for the purpose of coordinating and administering housing and redevelopment projects and activities in and for the City. 1.03. By Ordinance No. 172, approved April 10, 1989 and codified in the City Code as Title II, Chapter 3 (the "Enabling Ordinance"), the City established the City of Monticello Economic Development Authority ("EDA"), for the purpose of coordinating and administering economic development activities in and for the City. 1.04. By resolution approved on the date hereof (the "Allocation Resolution"), the City transferred to the EDA the control, authority and operation of all projects administered by the Housing and Redevelopment Authority in and for the City of Monticello ("HRA"). 1.05. The City Council has further determined to adopt an Amended and Restated Enabling Resolution in order to conform the powers of the EDA to the Allocation Resolution. 1.06. The City Council has in accordance with Minnesota Statutes Section 469.093, provided public notice and conducted a public hearing on the date hereof, at which all persons wishing to be heard were given an opportunity to express their views, concerning the modification of powers of the EDA. 1.07. This resolution constitutes an amendment and restatement of the original Enabling Ordinance, incorporating the transfer ofHRA powers to the EDA in accordance with the Allocation Resolution. Section 2. Enabling Authoritv. 321892v2 MNI MNI90-I30 1 2.01. The EDA was established under the Enabling Ordinance as adopted April 10, 1989 and codified as Title 11, Chapter 3 of the City Code. 2.02. The Economic Development Authority shall be composed of 7 members to be appointed by the Mayor and confirmed by the City Council. 2.03. Two of the members shall be members of the City Council. The terms of office of the two members of the City Council shall coincide with their remaining terms of office as members of the City Council. 2.04. The remaining five (5) members shall be initially appointed for terms other than the terms being served by a member of the City Council. Those initially appointed, including Council members serving on the EDA, shall serve for terms of one, two, three, four, and five years respectively and two members for six years. If the two Council members appointed to the EDA have Council terms that coincide, then their terms of service on the EDA shall also coincide. Thereafter, all commissioners shall be appointed for six-year terms, except that any person appointed to fill a vacancy occurring prior to the expiration of the term which his/her predecessor has been appointed shall be appointed only for the remainder of such term. Upon the expiration of his/her term of office, the member shall continue to serve until his/her successor is appointed. 2.05. All members shall serve at the pleasure of the City Council. Vacancies shall be filled by appointment by the Mayor with the confirmation of the City Council. 2.06. A commissioner may be removed by the City Council for inefficiency, neglect of duty, or misconduct in office. A commissioner shall be removed only after a hearing. A copy of the charges must be given to the commissioner at least 10 days before the hearing. The commissioner must be given an opportunity to be heard in person or by the counsel at the hearing. When written charges have been submitted against the commissioner, the City Council may temporarily suspend the commissioner. If the City Council finds that those charges have not been substantiated, the commissioner shall be immediately reinstated. If a commissioner is removed, a record of the proceedings together with the charges and findings shall be filed in the office of the City Administrator. 2.07. The City Council shall make available to the EDA such appropriations as it deems fit for salaries, fees, and expenses necessary in the conduct of its work. The EDA shall have authority to expend all budgeted sums so appropriated and recommend the expenditures of other sums made available for its use from grants, gifts, and other sources for the purposes and activities authorized by this resolution. Section 3. Officers and Meetings. 3.01. The EDA shall elect a president, vice president, treasurer, assistant treasurer, and secretary annually. A member must not serve as president and vice president at the same time. The other offices may be held by the same member. The other offices of the secretary and assistant treasurer need not be held by a member. 3.02. The EDA shall adopt rules and procedures not inconsistent with the provisions of this Enabling Resolution or as provided in Minnesota Statutes, Section 469.096, and as may be 321892v2 MNIMNI90-130 2 necessary for the proper execution and conduct of its business. The EDA shall adopt bylaws and rules to govern its procedures and for the transaction of its business and shall keep a record of attendance at its meetings and/or resolutions, transactions, findings, and determinations showing the vote of each member on each question requiring a vote, or if absent or abstaining from voting, indicating such fact. The records of the EDA shall be a public record, except for those items classified by law as nonpublic data. 3.03. The EDA shall meet at least quarterly. Special meetings may be called by the president as needed. 3.04. All administrative procedures, including contract for services, purchases of supplies, and financial transactions and duties shall be outlined in the bylaws of the EDA. Section 4. Staff. 4.01. The Economic Development Director shall be designated as Executive Director of the EDA. 4.02. Subject to limits set by the appropriations or other funds made available, the EDA may employ such staff, technicians, and experts as may be deemed proper, and may incur such other expenses as may be necessary and proper for the conduct of its affairs. Section 5. Functions. Powers. and Duties. 5.01. Except as specifically limited by the provisions of Section 6 of this Enabling Resolution, the EDA shall have the authority granted it pursuant to the EDA Act. 5.02. The EDA shall manage the Greater Monticello Enterprise Fund (the "Fund") the purpose of which is to encourage economic development by making loans to private businesses. The EDA shall make loans to eligible businesses, and such loan(s) shall serve a public purpose as defined in the Greater Monticello Enterprise Fund Guidelines (Fund Guidelines). The Fund Guidelines are hereby adopted by reference and included in the bylaws of the EDA. No changes to the fund Guidelines shall be made without approval of the City Council. 5.03. The EDA may be a limited partner in a partnership whose purpose is consistent with the EDA's purpose. 5.04. The EDA may issue general obligation bonds and revenue bonds when authorized by the City Council and pledge as security for the bonds the full faith, credit, and resources of the City or such revenues as may be generated by projects undertaken by the EDA. 5.05. The EDA may cooperate with or act as agent for the federal or state government or a state public body, or an agency or instrumentality of a government or other public body to carry out the powers granted it by the EDA Act or any other related federal, state, or local law in the area of economic development district improvement. 5.06. The EDA may annually develop and present an economic development strategy and present it to the City Council for consideration and approval. 321892v2 MNI MNI90-130 3 5.07. The EDA may join an official, industrial, commercial, or trade association or other organization concerned with such purposes, hold reception of officials who may contribute to advancing the City and its economic development, and carry out other appropriate public relations activities to promote the city and its economic development. 5.08. The EDA may perform such other duties which may be lawfully assigned to it by the City. All city employees shall, upon request and within a reasonable time, furnish the EDA or its employees or agents such available records or information as may be required in its work. The EDA or its employees or agents may, in the performance of official duties, enter upon lands and make examinations or surveys in the same manner as other authorized City agents or employees and shall have such other powers as are required for the performance of official functions in carrying out the purposes of this resolution. Section 6. Limitations of Power. 6.01. The following limits apply to the EDA and its operation: (a) The sale of bonds or other obligations of the EDA must be approved by the City Council. (b) The EDA must follow the budget process for City departments in accordance with City policies, ordinances, and resolutions and the City charter. (c) Development and redevelopment actions of the EDA must be in conformity to the City comprehensive plan and official controls implementing the comprehensive plan. (d) The EDA must submit its plans for development and redevelopment to the City Council for approval in accordance with City planning procedures and laws. (e) Except when previously pledged by the EDA, the City Council may, by resolution, require the EDA to transfer any portion of the reserves generated by activities of the EDA that the City Council determines are not necessary for the successful operation of the EDA to the debt service funds of the city to be used solely to reduce tax levies for bonded indebtedness of the City. (f) The administrative structure and management practices and policies of the EDA must be approved by the City Council. (g) The EDA shall submit all planned activities for influencing the action of any other governmental agency, subdivision, or body to the City Council for approval. 6.02. Except as limited by the Allocation Resolution, the EDA may exercise all the powers under the EDA Act, including, but not limited to, the following: 321892v2 MNI MN190-130 4 (a) all powers under the HRA Act other than those allocated to the HRA under the Allocation Resolution. (b) all powers of a city under Minnesota Statutes, Section 469.124 to 469.134. (c) all powers and duties of a redevelopment agency under Minnesota Statutes, Sections 469.152 to 469.165 for a purpose in the HRA Act or the EDA Act, and all powers and duties in the HRA Act and the EDA Act for a purpose in Minnesota Statutes, Sections 469.152 to 469.165. (d) the authority to acquire property, exercise the right of eminent domain; make contracts for the purpose of redevelopment and economic development; serve as a limited partner in a partnership whose purpose is consistent with the EDA's purpose; buy supplies and materials needed to carry out development within the EDA Act; and operate and maintain public parking facilities. (e) the authority to issue bonds in accordance with the EDA Act and the HRA Act. (f) the authority to levy special benefit taxes in accordance with Section 469.033, subdivision 6 of the HRA Act in order to payor finance public redevelopment costs (as defined in the HRA Act), subject to approval by the City Council in accordance with Section 469.033, subdivision 6. (g) all powers under Minnesota Statutes, Sections 469.474 to 469.179, including without limitation the power to establish a housing district as defined in Section 469.174, subdivision II. 6.03. As provided in the EDA Act, it is the intention of the City Council that nothing in this resolution nor any activities of the EDA are to be construed to impair the obligations of the City or HRA under any of their contracts or to affect in any detrimental manner the rights and privileges of a holder of a bond or other obligation heretofore issued by the City, the EDA or the HRA. Section 7. Implementation. 7.01. The City Council will from time to time and at the appropriate time adopt such ordinances and resolutions as are required and permitted by the EDA Act to give full effect to this resolution. 7.02. The Mayor, the City Administrator, and other appropriate City officials are authorized and directed to take the actions and execute and deliver the documents necessary to give full effect to this resolution. 7.03. Nothing in this resolution is intended to prevent the City from modifying this Enabling Resolution or the Allocation Resolution to impose new or different limitations on the EDA as authorized by the EDA Act. 32 1 892v2 MNI MNI90-130 5 Approved by the City Council of the City of Monticello on this 2200 day of October 2007. Mayor ATIEST: City Clerk 321892v2 MNI MNl90-130 6 - ',"'."",- mticello Times 8 Section. ThlJrsdaY, Oct. '11, 2007 Page 38 es ,:::,,::;1;';' ~!ti '~'.-'- ,'.'.~, ',._,.,~i~_ . '''"" ,:.\1 ."-,,-;>"~,-:t: :~_'F:{~'... ;"~~/::::~t":'-~ '2,i"-,::',':,::Yr'1~f~,,_: eltrol Moaticello '\h81<iIl!~~If;;,jAl ~'2.commls- 8Ilmeis.milstbti...........". ;:;". . (Official Publication) ..' 'COiIncu:ceriainEDA~~~~ NonClOo,~~~ ~~ $Ub/8Cllorevfew .IIP,(! ~ by \h8 NOTICEISAEREBY GIVE1'I1hM City Cmma!, amI01l111l/tli,_'1lrnila- 1heCI1yCqui1ci1i>tlheC~oW ;.. ......; Ub!1SwUlajjP~19J1!"'Ef)N,.,: .' 10 willme91an MOilday.~'22,1'h&EDA.v.ilihlMi~ "', :J:d~~,in~=$:t ~Iolllle&.,~~~el~,!ff'';:: Monticello, Mlinnesote, k> conddela . ~orIty uncf!l' t!Ml....or; Including the : pUb!ichea'i'!9 on the quesftonof powo'" of ahqUSih!l'JedMI:m edoptJrig an ensbl~' rescilullorliincl authority urlde(Mlnnosota S . .. ~g~:~cen~~;:~:i',~ ;~:::=~~t:: (EOA)Jorthe City!>\lfSU8ntIi:>~ lI!>.ns~.124 k>41111.134, .....,,",. fa StaMes, C~t"'-469{!11e'~. :. .'.it;,~~i;',;(,i,,'., '. ,:\;. S~mrnArV Of'EnRhli~R~~n"' - , ",!,..',Atth$,~,t~.t;~W1D9_~: ~~n The en~ing ...SQiUtlQ'n$taiBslhal. . "f!ll1Ing!O-~!>'Ii8W~glhe lh9 p.,. urilOse. o. fJh8. ..,SlA.... .'1010. ;i:olir<fiij..... '~.'i'ei i'eSoMfOll. :wi.......I.lb..e.,h..l\ird..,'.'Oi-alIy. . and~aR~clie\lbl~" orinMlling. AllheCqI1ClIiSi<l{i.Oltl1e ment and red"'e16l'1...antBrillllitilllh'f heelingo, 8I'l)'ad)ouinri1enllheteof the _City. -'I>sOliJliQll.i'8<:kes"" City Councilwilltake..h8tever actiOn n i\Floi in' Sl!jlilishhie.lt_W deeJDSlle<:essary wilh, regard 10' 1I1e .~of 'i1liils-Iil<li(.\l'iiIl;1h8 enstlIIng~scillJtion. A CbpyCl/i(1efuU &iijjijH,h 'l11ilrltM'~tu, teld,Qttl1e.I\I:18bIlng.l'8SliliJliqnIS'onfile .'tot . "" '." ~ .... jlt.iblls Insp8ct/on inlh9 ~ollhe /il!!:~ilB ,,!!,,* <;:lly ~h1Siratbr al C1tY'fl8ildllrin ~ilJ!pii. ,. (\ormlII'~'~"~!"tqg ~~. . . "'iT" B'l'QRQER,.OF JHE;Gri"'lCOti(i{Cn:. inilri'Ib8rbo,' '. . .,rilari- ",,' , .' c'ciik pointed by the Mayor IIIldSJipIOVOdbJ 0.... '. ed" ..."---.".... '"-' ..,...... '. ......, ityo ~. '. , .. . . 8l:~~ 11.2007 (Oct 11 & lB, 2007)ml-Pl:lI'j,HRA- .' '..EOAlCO<lSOlldallOn .'..... City Council Agenda - 10/22/07 13. Consideration to approve authorization to advertise for non-City Council member positions on the Monticello Economic Development Authoritv. (O.K.) A. Reference and backlrround: Given the need for appointed EDA commissioners to adopt a resolution accepting the assets and powers ofthe HRA, it is suggested the Council give authorization to advertise. The number of non-City Council commissioner seats to be filled will be detennined by: 1. The Council's decision as to the number of commissioners on the EDA. 2. The Council's decision whether to ask current HRA and EDA commissioners who meet the residency/non-residency requirement. 3. The number of current HRA and EDA commissioners who accept. Current EDA and HRA commissioners are Bill Demeules, Barb Schwientek, Bill Fair, and Dan Frie. Ron Hoglund resigned from the EDA effective December 2007. The Economic Development Director is unaware that the four current commissioners have been formally asked oftheir interest for appointment to the new EDA. At this time, is it important to the City Council to list the number of vacancies to fill in the advertisement? If so, perhaps, Council should direct staff to prepare a letter of interest for consideration of appointment to the EDA to the current commissioners. Upon receiving a response from the current commissioners, the advertisement can follow. The Council also needs to discuss the appointment of two City Council members to the new EDA. Normally, all commissioners are appointed annually at the first Council meeting in January. The terms of all commissioners will be staggered according to the Ordinance. The ad would address the residency/non-residency requirement and generally ads run for at least two weeks in the Times and Shopper and is posted on the City Web site. Previously, the interview process was driven by a list of pre-printed questions to ensure consistency and fairness. The interviews can be conducted by the full Councilor by the Council appointed commissioners and staff or as directed by the Council. B. Alternative Action: 1. A motive to approve authorization to advertise for non-City Council member positions on the EDA. 1 City Council Agenda - 10/22/07 2. A motion directing staff to prepare a letter of interest for consideration for appointment to the EDA to current HRA/EDA commissioners and thereafter authorize advertising for vacant non-City Council member positions on the EDA. 3. A motion to table any action. C. Recommendation: It is the recommendation of the City Administrator and Economic Development Director for Alternative No.2. Preparation of a letter of interest to current commissioners will give the Council clear direction as to the number of vacant positions to be filled assuming the Council appoints those interested current commissioners. Upon hearing from the current commissioners, staff can proceed with advertising. D. SUDDortinl! Data: None. 2 Council Agenda -10/22/2007 14 . Consideration of Award of Bids for Fallon Avenue Pathwav Imorovements. City Proiect No. 2007-12C. (B.W.) A. REFERENCE AND BACKGROUND: At the September 10, 2007 City Council meeting, the Council approved the plans and specifications for construction of the Fallon Avenue Pathway project and authorized ads for bids. The project involves the construction of an 8-foot wide bituminous pathway on the west side of Fallon A venue between Farmstead Avenue and School Boulevard. The project also involves an alternate bid for the construction of an 8-foot wide bituminous pathway connecting the west end of the existing parking lot in Pioneer Park to the existing stubbed path extended east from Farmstead Avenue. Bids were received on October 16, 2007 with Rum River Contracting being the low bidder in the amount of $67,490.25 for the base bid, and also the low bidder in the amount of $83,874.40 for the base bid plus the alternate bid. The Letter of Recommendation, Bid Tabulation Summary, and Bid Tabulation are attached. The Engineer's Estimate was $95,260 for the base bid and $115,677.50 for the base bid plus the alternate bid. Construction of the pathway is proposed to be completed by November 21,2007 so it is imperative that the Council consider awarding the project at this time. B. ALTERNATIVE ACTIONS: 1. Motion to award City Project No. 2007-l2C to Rum River Contracting in the amount of $67,490.25 for the base bid only. 2. Motion to award City Project No. 2007-12C to Rum River Contracting in the amount of $83,874.40 for the base bid plus the alternate bid. 3. Do not award the project at this time. C. STAFF RECOMMENDATION: The City Administrator recommends that the Council authorize Alternative Action No.2 since the bids received are substantially less than the amounts estimated in the Feasibility Report and in the Engineer's Construction Estimate for this project. D. SUPPORTING DATA: Letter of Recommendation, Bid Tabulation Summary and Bid Tabulation. A WSB & A380ciata, /nt1, Infrastructure _ Engineering _ Planning. Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763541-4800 Fax: 763541-1700 October 16, 2007 Honorable Mayor and City Council City of Monticello 505 Walnut Street, Suite I Monticello, MN 55362 Re: Fallon A venue Pathway Improvements City of Monticello Project No. 2007-12C WSB Project No. 1627-80 Dear Mayor and Council Members: Bids were received for the above-referenced project on Tuesday, October 16,2007, and were opened and read aloud. Nine bids were received. The bids were checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bidder as Rum River Contracting Company, Princeton, Minnesota, in the amount of $67,490.25 for the Base Bid, and $83,874.40 for the Base Bid plus Alternate Bid I. The Engineer's Estimate was $95,260.00 for the Base Bid, and $115,677.50 for the Base Bid plus Alternate Bid 1. The bid proposals consisted of the following: BASE BID - Construction of an 8-foot-wide bituminous pathway on the west side of Fallon Avenue between Farmstead Avenue and School Boulevard. AL TERNA TE BID I - Construction of an 8-foot-wide bituminous pathway through Pioneer Park to connect to the existing stubbed path that was extended east from Farmstead Avenue. We recommend that the City Council consider these bids and award a contract consisting of the Base Bid in the amount of $67,490.25, or the Base Bid plus Alternate Bid I in the amount of $83,874.40 to Rum River Contracting Company, based on the results of the bids received. Sincerely, WSB & Associates, Inc. - V~ ( ......- Thomas 1. Voll, PE Project Manager Enclosures cc: Rum River Contracting Company K:I01627.80,4d",illICorr.ll_IW" AdltlinLlTR RECMMDrN_hm"",lO/607_sig7l,do< srb PROJECT: Fallon Avenue Pathway Improvements City of Monticello Project No. 2007-12C LOCATION: City of Monticello, MN WSB PROJECT NO.: 1627-80 Bids Opened: Tuesday, October 16, 2007 at 10:00 a.m. Contractor Bid Add. No.1 Grand Total Grand Total Base Bid Security Received Base Bid Plus Alternate Bid 1 (5%) X X $67,490.25 $83.874.40 X X $75,521.75 $93,056.24 X X $81,660.00 $97.676.25 X X $81,766.00 $101,093.00 X X $83.294.10 $99,480.45 X X $89,986.00 $110,974.00 X X $91,782.50 $113,618.75 X X $109,509.00 $131,662.00 X X $113,123.00 $136,533.00 Rum River Contracting Co. 2 Knife River 3 Wruck Excavating, Inc. 4 Motzko Company, LLC 5 Kotila Excavating 6 Hardrives, Inc. 7 New Look Contracting, Inc. 8 Sun ram Construction, Inc. 9 Barber Construction Co., Inc. 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Q. ~ () 0: 0: > U) z e B UJ UJ 0 ~ U- UJ ;:: .. :i .. z () ~ () ~ 0 UJ m a ~ 0 ii: z ~ UJ 0 U) ;: z () ::; Q. - ~ 0 m ::; " 0 a () Q. t- iii '" ~ "' 0: :I: , LU UJ .J LU t- o: 0 z U- () ~ <( it ~ J: .J S Q. ~ 0 z w 0: 0 ~ 0: 0 W 0 B ::; V> LU Z LU "I' " ~ Q. t- LU Z ~ 0 LU 0 ~ ~ 0 N U- Q. t- <( ii: '" a: UJ t- t- ~ ~ Q. ~ Z 0 c; z z () ~ 0 - "I' 1:; 0 0 ui S ~ a ~ () () ~ N .~ ::; '" cj ~ iii '" u z c; ;;: LU Z Z UJ Q. 0 U- B is t- II .Ii '" U- 0 <( "- ~ ':; LU 0 iii z "e- ~ N LU 0 '" t- O; V> V> LU 0: 1;; LU Q. E 0 c; N c; ~ V> t- ~ 0 '" <( ~ $! ~ '" '" '" '" ce <( !!l UJ ..; ..; on on - Ji .~ E '" ~ ~ ~ .ill .ill '0 D: .!! '" ~ ~ ~ 0 0 0 5!.. N N N N f!:- f!:- !::. .; z E .!! M .. '" '" M M M M \0 '- o \0 ~ - :j- "'" "'j- 'ti ci Z Gl C > 0 'iji ~ .... ra 2! .. ... 1Il 1Il "Cl '61 :c ~ ... 0 C 0 ~ .... ::J "Cl E ~ c. l!! .. .... ra "/ >< Gl C ra p ,!!! ,!!! .c .. .. ra .c .. ~ 1: >. Gl m .... >- "Cl .a Gl 2! ;;:: .- Gl Gl 1::.. .c Gl ra 00 Council Agenda - 10/22/2007 15. Consideration of acceptance of counter offer for purchase of 20-acre farm site south of Featherstone. (I.S.) A. REFERENCE AND BACKGROUND: On Tuesday, October 9, 2007, City staff submitted a purchase agreement for the 20-acre farm parcel south of Featherstone based upon the price agreed to by the City Council. As directed, three contingencies were placed in the purchase agreement. 1) that we would be allowed to do soil borings on the site; 2) that we would be able to do a phase I enviromnental study, both of these paid for by the city; and 3) we would require an up-to-date boundary survey paid for by the seller. On the afternoon of Tuesday, October 16, 2007 we received a counter offer on the property which was $15,000 higher than the City's original offer. It was indicated to us that the higher cost was needed to clear the property of debt whereby the probate court could then approve the sale. B. ALTERNATIVE ACTIONS: 1. The first alternative would be to accept the counter offer in an amount of $15,000 higher than the original amount offered by the City. 2. The second alternative would be not to accept the counter offer or to make a counter offer as well. C. STAFF RECOMMENDATION: It is the recommendation of the City Administrator and Public Works Director that the City Council accept the counter offer as outlined in alternative #1. D. SUPPORTING DATA: Copy of the counter offer to the purchase agreement. MilIer/Davis Co. (l St. Paul, MN 651-642-1988 HDIIGS-- Form 1519J ADDENDUM TO PURCHASE AGREEMENT This form approved by the Minnesota Association of REAL TORSI!" which disclaims any liability arising out of use or misuse of this form. ~ 2006, Minnesota Association of REAL TORS@, Edina, MN Date Page 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 1. 2. Addendum to Purchase Agreement between parties dated purchase and sale of the property at 8617 Edmonson Avenue Monticello MN 55362 A SlIhjAr.:t to r.Ollrt approval B. S"l1.,r r-ollnters pllrr-has., prir-e at $465,000.00. pertaining to the (Seller) By: Dale Lungwitz, Personal Representative (Date) (Buyer) (L -- _.J!~" ~.-- I tJ ..-1 s: (;J? (Sellre,."vr! ~~an Sykora (Date) (Buyer) (Dale) (Date) THIS IS A LEGALLY BINDING CONTRACT BETWEEN BUYERS AND SELLERS. MN-APA (S/OS) IF YOU DESIRE LEGAL OR TAX ADVICE. CONSULT AN APPROPRIATE PROFESSIONAL. WARNING: UNAUTHORIZED COPYING OF THIS FORM PROHIBITED. Council Agenda - 10/22/2007 16. Consideration of options for open air shelter at West Bridl!e Park. (T.P.) A. REFERENCE AND BACKGROUND: The Parks Department has placed an amount of $1 0,000 in the 2007 Budget for the purchase and installation of a new 18' x 18' or 16' x 16' wood or steel open air shelter for West Bridge Park. We received a total of seven quotes for this project. I chose five of the seven to present to City Council. The quotes received are as follows: 1. Cedar Forest Products 18' x 18' Wood Shelter Kit Concrete done by Parks Department Man hours to erect * Note will not be done this year $9,740.00 $1,480.00 $4.224.00 Total Cost $15,444.00 2. St. Croix Recreation 20' x 20' Wood Shelter Kit Concrete done by Parks Department Cost to erect * Note will not be done this year $7,725.51 $1,480.00 $5.407.85 Total Cost $14,613.36 3. Flanagan Sales 16' x 16' Steel Shelter Installed by Flanagan Concrete done by Parks Department $11,935.75 $1.000.00 Total Cost $12,935.75 4. Tricon Construction (2 choices) A. 18' x 18' Wood Shelter Cost for materials (Supplied by city) Concrete done by Parks Department $7,000.00 $1,707.17 $1.480.00 Total Cost $10,187.17 B. 28' x 18' Steel Shelter Concrete done by Parks Department $13,600.00 $1.480.00 Total Cost $15,080.00 5. Morton Buildings 18' x 18' Wood/Steel Gabled Shelter Option I. Morton to install 24x24 slab Option 2. Install wood ceiling $6,927.00 $2,082.00 $1.366.00 Total Cost $10,375.00 The building from Morton Buildings is the recommended choice as they offer the most options and they also provide the concrete work. Due to the great demand from the community for the use of this park the Parks Commission is recommending the purchase and installation of this shelter. B. ALTERNATIVE ACTIONS: 1. The first alternative would be to approve the quote from Morton Buildings for the 18' x Council Agenda -10/22/2007 18' wood/steel gabled shelter with the two options for a total amount of$10,375. 2. The second alternative would be to approve the quote from Flanagan Sales for the 16' x 16' all-steel structure in the amount of$12,935.75 C. STAFF RECOMMENDATION: It is the recommendation of the Parks Commission and Park Superintendent that the City Council accept the quote and authorize the purchase and installation of the 18' x 18' wood/steel gabled park shelter from Morton Buildings in the amount of$10,375 as outlined in alternative #1. D. SUPPORTING DATA: Copy of proposals and drawings of proposed structure; Aerial map of park; Copy of Parks Commission Minutes approving shelter. ;...... -J, f' , i I Cedar Forest Products 100a South Division Street P. O. Box 98 Polo, Illinois 61064 Phone: (800) 552-9495 Phone: (815)946'3729 Fax: (815) 946-2479 Quote Customer No.: CEDAR Quote No,: 4648 Quote To: Ship To: MONTICEllO, MN MONTICEllO, MN Date Ship Via 09105107 I Contract Carrier Purchase Order Number F.O.B. Origin Sales Person MATT LILLY Description Terms 25% DEP, BAL 7 DAYS PRIOR SHIP I Required I I 09/05107 Quantity I Item Number UnilPrice Amount THE LEAD TIME IS TENTATlVEL Y 12 WEEKS FROM RECEIPT OF AFPROVAL DRAWINGS AND COLORSELECTlON 1 20'X 20' LOW PITCH BEAM SHELTER WI LAMINATED COLUMNS LB2020 8514.00 8514.00 THE SHINGLES ARE CLASS "A" FIRE RATED, 35 YEAR FIBERGLASS, 30LB FELT AND STYLE-D ROOF EDGE THE ROOF SLOPE IS 3:12, DESIGNEO FOR A 50 PSF SNOW LOAD AND 20 PSFWlND LOAD THE LOW PITCH BEAMS ARE KILN DRIED, GLU-LAM SOUTHERN YELLOW PINE THE ROOF DECKING IS #1 2" X 6" S.Y. PINE TONGUE & GROOVE WITH V-GROOVES ON FINISH FACE FASCIA IS 2"X8" S4S D & BETTER CEDAR THE COLUMNS ARE GLU.LAM PORT ORFORD CEDAR ALL FASTNERS ARE PROVIDED ABOVE GROUND, WORKING DRAWINGS ARE FURNISHED WITH ORDER PRICE OOES NOT INCLUDE UNLOADING, STORAGE OR THE INSTALLATION OF MATERIALS DESIGN, STAMP DRAWINGS AND CALCULATIONS FOR FOUNDATION ARE NOT INCLUDED FREIGHT ESTIMATE SUBJECT TO CHANGE WiTHOUT NOTICE Quote Expiration Date: 10/05/07 Quote subtotal Freight charges 8514.00 1226.00 9740.00 Quote total 1ft /VIM k ~O V, rt- wv,k- .. . r/U L,,"U..J...... 31 L/,tZ,4((:-~) J',3'it&>Y,OD l'fr> [("<Nt- PARK INSTALL Thank You '<-i !,:) l_' '. C3! ST.<AO IX RE.CRE.A..T.e>,......, COM"""'NT INco..a.",TaD Sheet1 e-mail stcroixmb@mcleodusa.net webslte www.$tcroixnlc.com 225 N. Second Street Stillwater, MN 55082 (651)430-1247 Fax (651)430-9231 Quote City of Monticello Parks Department Date 3/20/2007 Contact Project MOF Phone # 763-281-3276 Fax 763-211-3212 AUn: Tom In compliance with your request of September 6, 2007 for a price quotation on park shelter buildings supplied by Litchfield Industries, we provide the following: No. Item No. Oeseri 'on 1 7919 Custom Laminated Square Shelter, 18', Pressure Treated Pine Columns, Tongue & Groove Roof Decking, w/Fiberglass Shingles Unit Price Extended $ 6,304.00 $ 6 304.00 UPON ORDERING PLEASE PROVIDE SHIP TO AND BILL TO INFORMATION. Sealed Drawings: $550.00 Sealed Calculations: $250.00 Sealed Footings: $200.00 Quotation In effect until October 20,2007 Sub Total We Quote F.O.B. Monticello, MN Freight Shipment can be made in 4-6 weeks AFTER drawing approvals! Sales Tax Terms are Net 30 Days! Installation I I I I I I I I Total Purchase order should be made out ot St. Croix Recreation Co. Inc. Send the order to the above address or fax, thereby authorizing shipment and acceptance of the the terms. . of Please include Bill To:, Ship To:, and tax exempt # if applicable. Wuo $ $ $ By: 6,304.00 950.00 471.51 N/A 7,725.51 +70$~r S-407. '$5 J1 .+0 I3)H 1& 4":r~ NJ 6MLrvt-c PARK INSTALL $ Mike Basich Page 1 ~"k j~'.l fl J ST. CROIX RECREATION REV REVISION NOTE: DATE T 1. All structural steel ubing sholl be ASTM A-500 Grode B. '). All other steel (plates, gussets. etc.) shall be ASTM A-36. },. All welding is to be done in accordance with latest AWS standards. All \welds are to develop full strength of component parts. (E7081 Electrodes) 4. All bolts to be ASTM A-325 & threaded rod to be ASTM B-7. 5. AII\fabricated steel & structural tubes to be sand blasted to a white condition. Then\~overed with an electro-statically applied corrosion resistant orimer. Then a\two component, corrosion resistant electro-statically applied, oven cured to 400 degrees cooting 'Sxstem is applied which combines the properties of two high performonce systems. (Epoxy & Polyurethane) '\. , ROOF MATERiAl: \ Roof decking shall be 'Zx6nom Southern Yellow Pine Tongue and Groove slats. Optionol roof materials; ~ch-Top pre-cut metal roof panels, Fiberglass or Cedar Shingles. ERECTION NOTES: \ All members must be properlY'. braced until the complete structural system has been constructed. \ NOTE: \ This building has been designed as ';r~ree standing, open structure. If wolls are to be added, or if the building is 10 adjoin another structure, or if other modifications are to be mode, the \tructure must be reengineered prior to these modifications. \ \ . THIS DOCUMENT CONTAINS PROPRIETARY INFORMA,\ION AND IS NOT TO BE REPRODUCED WITHOUT THE WRITTEN PERMISSION FRpM LITCHFIELD INDUSTRIES, INC. AND/OR IS NOT TO BE USED IN ANY MANNER DETRIMENTAl TO THE INTEREST OF LITCHFIELD INDUSTRIES, INC.\, \. N.I.C. = NOT IN CONTRACT \ DET QTY TITLE: Sho Notes , MODEL: 18' Laminated S uare Sheller. ~~ COPYRIGHT 2007. , ~-= --=::~'?:'-;; -= ~- d =:i:-~--"'~~ ""',,""'D~. DRAWN BY:TRW SHEET:2. U1"..",..'~ MAT'l I ~...t:lMTt5"' 1.~~eldS4~~2~2f2 DATE: 9-7-07 OF: DESCRIPTION . CROIX RECREATION 0() o m -; --J li~ - o ~ o ):.-0; ;"6 !!. . .., a '" .a c '" '" o m '" () ;lJ 'ij -; (5 z n -0 0-< -(/) "-< 3-0 => '" (/) ::r 5' .0 iO '" el- f ,.-. ~ -; r LA - ;: 0' f ~<T"" Z'< . 8c>o '" 0 => => '" n 0;;; -i> n OVl => - _0 00- n g 'F ;::::1 ,,=~:r-\ 0 -I i-;:;,\~"\ o~ ~rJ ,. m.. ~t~ )::: w ~= .. ~~ J"J(",/ r- e. -=:E-/ (Ll g r- ~9 a. Ul~~ ~ ~!~ i[ ~'3::~ en ~;;:o ~o~ ill' 00 >::ll -;)> [T!~ ;u m < -< '" R-x C)~ => <::>0 '" ~2.. .... "'" 5" '" "" 0 2- ;lJ 5" m .0 < ~ Cii is z z 0 -; [T! f) X ('l () " .. ;;; en ::r ~ ~ ...... o > -; m " ~ } ,r '.' ,- ) , ~ ,y '\ ST. 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Q. = 'I Q) C .~// ~3 ~-;::::'-'." aJ ~ ~ I 3- r; -bI -.'T1 ~,,~ ill 8 ::j~J [5' ~~~ (J) 0 lil ~ ~ N CD 7ii 00 rn ~;o i m)> ..:E() !f '" Z 0 2..Jm-o 6 ~ -< ....;;!;o :EGi en:C :c-l m'" Omo ,,-10 .. .. -..j w 8~i1I ~~~ ~~:::i ~&8 ~~s: "~~ ;:j ;ll m < ;ll m < en is Z Z ~ o ::; m /- , >:~ I , I , I , I , I , I , I \ ' I :\t::r------ \ '~' '..-/ ""- o m -< o ~ o m en () ;0 'U -< o z / / I , , I , , \ \ ;:: ?i ,... r" ;::-< ~~~\ 0 i3 i~"!\ ~f!' "" ./':'G) ~: ..... a ~ ., CD c: -=~J()/,/ ~ 5- ~I ~Jl \;...~ 3' ~ ",g._ Q) :::I ::I~ .. ~_ ~ a. "'~1lI en ~~~ " ~U'I" m ~ iil 00 '" >;0 '" -I)> !!.. IT' :;: (') .. co Z 0 ...,. .!....o:l"'O 6:'$-< ....;;j ::0 :;:G) en:Z: :z:-I o:+l~ " -I Cl ., " -l ./:>. , , ST. CROIX RECREATION en <i /" ---~----~---- -- -.......... , , ./ .........." ,- " ^ }-----------------: ' < \ "'- ' I , I , I , I , I , I , I , I "'- , "'- , "'- , "'- , "'- , "'- , "'- '" ,; ,. ~ , "'- "'- ~ , , "'- , "'- ,- f Y , , - .-/ ./' . -------- : .......... --- --- ------- >:1 p or '< "'", go " '" ~ n o ~ -" nor o "." _0 _0 g, z C"l -. - -" no"" ~~ '" ) , ( , \ \ , , \ , , \ ~ , en I ~ I / , / , , , , / ;0 m < in o z z ~ f!' o )> -< m ::u m < ,'-...,........~~ ........'-'-..... ,........'- U.LI V.L FLANAGAN SALES ~..I ~r. 'Ci QUOTATION To: City of Monticello 505 Walnut Street Suite 1 Monticello, MN 55362 POligon Shelters Date: September 24, 2007 Contact: Phone: Fax: Tom 763-271-3276 763-271-3272 Project c - 612-221-7530 We are plea' :Old to provide the following quotation on items supplied by Paligan Park Architecture ~ ft!!~ Description Unit Price Extens ion 1 SO, Square Roof Shelter SOR 16 MR Includes: Anchor Bolts' Powder Coat Finish" . 42# Snow Load Requirement S271BM6 Cupola Also Includes Freight Installation of SQR 16 MR shelter only w/(4) feotings $3,125.00 $8,273.00 "If you need sealed engineer drawings add - S650.00 Concrete Pad hy owner 811dlng permitl not included Sub Total Tax 6.5% Freight Total $11,398.00 537,75 Included $11,935.75 IMPORTANT ~VFORMA TlON: . Quotation i;1 effect until: Sept. 12, 2007 · Freight b. sed on shipment to Monticello · Shipment :an currently be made in 12-16 weeks after approval of drawings if required . Terms: 30 Days Net Invoice. · Orders wil be placed upon receipt of Purchase Order Or Signed Quotation. · Purcha~ 0 Orders should be ma~e out to Flanagan Sales, Inc. "... V", _.... "'.... ,",. ~\ I;;'~ ACCEPTED 8i': DATE: 2475 Maplewood Drive. Suite 114 . 51. Paul. Minnesota. 55109 Phcne: 6!;.L633,0123 . 1.800.326.3557. Fax: 651.633.1515 . E-mail: wecanhelo@flanaQansales.eom q "1,,~, \.~. Tricon, In,c. Construction" De~elopment , .. -, ...' '.' .. . . .. . .... ....... , Octt;&r 172007 . ...,.....,. .-'c. .,'......>, :Mr.iToniPawelk ,....' ,Public wOrkS ne.....twent 909 G6Jf CouIse ROOd' , MOnticello, MN .. 55362' . . . ",: .... ,', ..... ,RE:PropoSed Picnic Park ShelteIs .. :""'< ,- .. _, ":/" ,. - -'\'.~. _"..:' ,'- '.. :' .o'..~. :-,-,,',:', _" c. ..... ... ',- -- .-..,..... .. ,', lnear:Mr.paweik: .. "'-', We 8ppreciate the opporfuDity ofprovimng costs fur proposed picDicshelters for t1ie City ofMonticeiIo . ,Parks Department. . . " . ,,~ .. .'.....,..:. .>- ".. ", .,,:0' .>~ .our . mdiule: ~/'{: '.~ '<.':-~;': '..,.......... .. '0' ...... . 'BaSi, Bid R1" Erect wOOden plode' shetten; IS'ItS'd' . . .... ~~~jlabor~~oklli~~~irer'.. .. .,' . ConCrete and IUmher iwiterials piovldediJy the Parks Department " , . Toial ilreCiimiCost !Or One Shelter:. . "':' :~';SCVen;thon""nll dollarS ($7J)(M,l'?O)' .Alternate 110 ii_Bid Ri~ E..ed~t mdteis, ordered at tJUi.~';'Piline ...the fint shelter '.,'" ....":.....:. -:0,' " " :.J, ..... :,',"','::, ....... .0.......- ,.... ->," ," ',(Co,:' '/~'..":".:.,'e ,""',0, ....-:..;. -,' ,'."<-"":,,:-.:.,,, ," :,," ':., ./ '.'. ::i'..:' '.'...:' "'.' ,.',.',' -.:,: .'.:' ;' ~,- ....~ , ,", .... . -....." .'. - ." ." , ':': ......, '."." :", ' . . ........ ;--',~" , "" . '. ....' , , .-......"..'.... . -. ...... "". ..' Per our meeting today,.weare:~ the engin=ing and Illcai fabrication qf a mew picnic sheIier. . We are ooing this in the event We cali Sl!Vt' money from the IIletalshelterprice provided.in this quotation. , :'7":;:;'-:1 Thomas N. Feaski PIesident Visit us at our website: www.triconmpls.com 111 Thomas Park Drive. Monticello, MN 55362 Phone 763-295-1141. Fax 763-295-1151 Fl ~ i' TRICON INC. .r QUOTE A. WOOD STRUCTURE EVISION NOTE: \. STE L HARDWAR H NOTES: \ 1. All structural steel ubing sholl be ASTM A-SOD Grade B. \~. All other steel (plates. gussets. etc.) sholl be ASTM A-36. '^' All welding is to be done in accordance with latest AWS standards. All \~elds ore to develop full strength of component ports. (E7081 Electrodes) 4. All bolts to be ASTM A-325 & threaded rod to be ASTM B-7. 5. AII'\(obricoted steel & structural tubes to be sand blasted to 0 white condition. Then\<;overed with on electro-statically applied corrosion resistant orimer. Then d',two component, corrosion resistont electro-stoticolly applied, oven cured to 400 degrees coating Sy,stem is opplied which combines the properties of two high performance systems. (Epoxy & "'lI!yurethone) \ ROOF MATERIAL: \ Roof decking sholl be "2x6nom Southern Yellow Pine Tongue and Groove slots. . Optional rooT materials; 'hitch-Top pre-cut metol roof ponels, Fiberglass or Cedar Shingles. \ ERECTION NOTES: ' All members must be properih braced until the complete structural system has been constructed. '\ NOTE: \, This building has been designed os (j'.J.ree standing. open structure. If walls ore to be added, or if the building is to adjoin another structure, or if other modifications ore to be mode. the ''Structure must be reengineered prior to these modifications. \ \ , THIS DOCUMENT CONTAINS PROPRIETARY INFORMATION AND IS NOT TO BE REPRODUCED WITHOUT THE WRITTEN PERMISSION tROM LITCHFIELD INDUSTRIES. INC. AND/OR IS NOT TO BE USED IN ANY MANNERD~TRIMENTAL TO THE INTEREST OF LITCHFIELD INDUSTRIES. INC. \ \ \ DATE N.I.C. = NOT IN CONTRACT TITLE: Sho Notes MOD El: 18' laminated S uare Shelter ~, DET QTY /~--~"... COPYRIGHT 2007,\ ,":'7;;::~?:J(~~ """'''''' _ DRAWN BY:TRW SHEET: 2 i WA!5CaQt! MAT'l " .:l~r:'~..d" '; lagr~lklS4~!:la52 DATE: 9-7-07 OF: DESCRIPTION " '. TRICON. INC. I QUOTE A. WOOD STRUCTURE I oQ o m -i o =< ... ~;;; .., 6' .. .a 5" '" '" Ul =r :r '" ii> '" o m CJ) o ;0 ~ o Z n"" 0.... c~ 3.." :> '" ct- ~ ,-. s: ~ r- II> - l' D o >~ ;"6 .. . - -cr. z'< " 8.c>n <1>0 :> :> "0 ~ ~ 0" ;;Rt' 0(1) " - _0 OCT o ~ iF 3:-4 9\ O=i ~\~~F.i ~ i r7m "1ii!! ..... li = c:o< u~) .~ '-:=u-Uf 1;0 .... lQ) 2. ::l ~.ii i ~I:I (J) ~S~ ~ 00 ~~ '" ::< () ",ZO ':"'CU-c. 6~~ "':;l;;c ::<G) (fl::I: ::I:~ dH~ "T1~O .. '" -.J ;0 m < -< IV 1lP" "'~ 05 '" ~2.. - "" 5' 8' '" 2- ;0 5' ~ '" ~ iii 0 Z Z S f1:l t; X b c: CD iiI CJ) =r ~ CD ~ ~ -i m ~ <, ~ TRICON, INC. I QUOTE A. WOOD STRUCTURE I ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~, ~ ~ ~~~~::l" ""~:S<l''''~ ~ <:) 5. 5t ~ ~ ~ 5.. ~ ~ ~ s=5 ~ 1;: ~ Sl ~ ~ ~. ~ :>:. ~ <:\ S ~ <5:~~ ::l~~'" ~ "'Sl~ ~ ~g IQ.~ ~ ts-~~ ~c::s ::) ~:::l ::s t:;) ~ S ~ (') ~ ~. ~ ~.....~<::i~ Cb~sttl}S::i.. "ol..... ....... -... ~ () ;L'~ <)<)~tJ..V'l1:l~.9. ~S~2):~st~tb~~c:t~ ,"' ~ Cb Sl :j:-, lri ~ ~. ,,'- (;;. ~ & ~ ;:j <:> ::l ~ . ~C;:J :S,('b - S Cy S' ~ ~ '" ::l ~ ~ o !:!1 m 3.j>. CTe<> <1l . [f~ 000 <1la. la.. ',t. ::r ::... . I.: C. j~ ... ,. '., ~~ ~~ :;;: o =< ~~ ..,~ ~~ ~. '" ~i::: "'-~ !l1~ ~R~ '-' "i ~ ~ ;;:; ~ <::l i?;r,~ ~ '-' o m U1 o :>J 'ii -; o z n o r- c: :s:: z CJ rrl ---i )> r- :' '.' "I', ". ..... ,~. ..' . .. . .. ... .... . ....:. : ':.. ;;: )> -; r" 7. ,I. ;~' ~ .)..- ,. ;;: -; -=~r\ g ~ Ui,Q.....I\ '\ m fl:l :t~ I >:::fi ~ .j Cl! "3 ;J"lir1i.' r- -=r;'-Y ~:. r- .~ -,"T1 tJ1~~ ~ 8 :::ii'a. (i' = ~~li Co ::J ~1;!l en 0 "'tog c:: CD li:t;l:i ~ ~ N CD iii" 00 U1 ~~ 16 [1):E(") it '" Z 0 ~ ~ ~ ~ ....;il:u :EG) (J)J: J:-i Orn~ "TI-i 0 ... .. -..j w B;lJill ;;;:<S~ ~~~ l')~!"i ~~~ ""-"'> ~;2!i1 -Qt'\r> ~~ "i :>J m < :>J m < 1ii o Z Z o -; [1) o )> -; m TRICON. INC. I QUOTE A. WOOD STRUCTURE I C" '< o m .... ~ en Ci C>(") g: 0 <1> " ~ n o~ -<1> (")" o ;?.()l _d S. z (") -. - -" (")0<0 ~~'" ------------... .......... ) , o :! ,../ / ~, ..'\ 'r(. )--.---------------: ... <~ \ '~ I , ' ~, I ~ ' ~ ! '~ I , I , I , I , I / , ( , o m Ul () ;u 'ti .... o z , , \ / I ! I , , \ \ , , , , \ , , \ , , \ '" , Ci , I , , / , , / ;u m < , ~ , ~ , ~ ~ :;: ~ r ~ 0. , .... Y" :;:::! -=:;:SL\ 0 ~ f$'~l;\ C'J Fn I!!: ,\m.. .....=.=: f":" Gl 3 ! !...... a fm~/ / ~ 5 -=;c'-'.'/ b;' 0- Ci I 3 J2 c;':= :i'1ll ",s:- D) :J ~i'~ it rc.!il!!. a. IU~E en !~~ lii N iil 00 '^ ~~ [ ~::i(") iO co Z 0 .., ~ OJ -c 6:$-< ~ ~:::o ::iGl enJ: J:-I of+1~ "Tl-lo .... -..J .j>. .:::: ., , , ~ , ~, r y' , , . --- ,./ - , , / ;u m < en o z z Sl ~ '-.... -- -- ----~--- o ~ m ."\ CU1>TOMER COpy o""jr} h_., ~ ~ ESTIMATE r,t-~ r-p 'fl.tkct M~ ~ I \ 1 ,,{1-b r- TRICON, INC. MATERIAL LIST FOR WOOD STRUCTURE -.r -W! reSetVe,ltiei dgntTe> pe'dect mecbanie"s'Uen.'rights. wMre'appllcable, L t.:to Ci-iELSf~_: r~C:~i itlONT I CELL):: :<i'J -- 76 ~:--;.::-:::;5'-2120 SOLD TO: SHIP TO: (SAME AS SOlD TO UNLESS5I1OWN) ESTIMATE NO. NT NO, , J; " ~ '. .'-- =J- i--yrTr : lCCDU:< rs ';:1;:rIQe.LE ,;[~s i >lr': :'0 DER NO. 5;LJ;:' LJP,c_Ni,lT (;i'(t:~::: T") MONTICELLO M~J 55352-1147 ESTIMATE DATE 'Dl 'i)2,; l:~:.i 1,,)\:;)/ l~,-/i~Q)fZ! ;p , ,; ,~-" . , TRICON INC QUOTE A. WOOD STRUCTURE I~'~__.,_. ~l Hl,.ITC.. ~ r~l ~I i I , , l(~ 1"- ; ""!T& ...n 'i".~V~ ""... ~( -, :t \! =~.8c"e. ,." ,'6'~"'-- "'DR '9 . "" !"Ga~ l "',",6"cvC~ I i <+ I '.".'.-.----->i.. 'II' 11;1 " " , , '" " -~, "'Cl-~D,.,=NC c"""'.CD<XIE 8/!"10N80N /..UHSER 1CCC~~"'''''_1'"c,,;I<;s:.L''M'', {e1 21 295-2120 Ace ~,~HTO ~'''.'~D TRICON. INC. QUOTE B. STEEL STRUCTURE ~ ~ ~ i m ~ ~ 8 0 ~ z a .-J ~ ~ , ~ ~ . ~ 0 .l V -+- . VI . r 1 l ii.. > ~~ 0 0 " c ~ ~ . ;;:~ ~ ~~ c , t;::; ;;; . ~~ , c ~ 0 ~ . ~ &j e ~ ~ . ~ 0 ~ c < " ~ . 0 ~ z . ~ .3 . . ~ ~ , ~ ;; m " 8\'" 1@5 iim i"" I ~. i~! j~1 " \@].! ~ \\;1 ~. > \:../ ~ ft3~ ;;:. 0'i '" o o ~ TRICON. INC. QUOTE B. STEEL STRUCTURE ~ " ~ . ~ ~ 0 Z Q ! ~ 0 . ~ ! I .!i.. > ~~ 0 0 " < 2 " j . ~ < , ~ 0 1i ~ z '5 < . ~ ~ N . . ~ < < < . II 0; 0 z ~ ~ 0 ,; u ; . < , 0 , '5 " . ~ , L-- ""'1 ~ 1 J , > t CON INC. OJ 3 !! i TRI L ~TRUCTURE ) - QUOTE B. STEE I'''j hI f ? :.. j , t J ~ I .!l - ~ .^~-1wq.~ ..0.;> ~~ ~..o- I Ii! t ll... . ". II -~ J -h I . '&:~, I i~~;~ tJ !! !111 i f 1{ Ii I Ih~i ~ ? ;.dl_ .u I !! ,J 44 ~..! ~ .... - III C; > ~ il d~ 1~1 ~~ Jjf U:l1 ! I -:> M ... I aA-'llI"1tun~ ~~- .o-.cn {..:. i c~ ~ .' ~ TRICON. INC. QUOTE B. STEEL STRUCTURE i ; J )g" It~ j Ii ~>~ f H )1 .. . II I J I .. F ' II I J ~ :> w_ '" ;,~ s" , _ i:ii 'l; r" ,. _t4:~.... ;~;i~ r s . l; i d m l5[I ~ 1-'- . .~'.--I :> ~ ~ .0-+81 g . d~ H~ ...1 S. - u!! I ":si I A.Sl$ +UOJj , II t J ~[;, :. .. " I .. I :. ~_t +11-' II II II II :. +11+ c=.JL.-:J +-. LJ l' ~ ~ .. . " . "M :. + + C=;r=:J +11+ II II II "'u . ..,...11 r . +~+ t. _~ _~__~ I ~ .. TRICON INC ..1.--- QUOTE B. STEEL ~TRUCT~RE i ~ ^ : i! .... d I Si : I!l I .... : m "" h~ ~ a~ I c" ~I~! ~ It i :; . i . i . .11 i . "'l\3III$t "'l\31li$ t . . _n I . ^ . .... ! ~ ... i ~ ...n: :i s1~ I I ~I~ [1.1 i I .. . ii i :> i . . Ai I .. . ., I ~ ~ . cl . c --t-- Iii jk i ~ I Ii Ii. hi t~ j .~ I II I, tli In tf 5 III 11U it l!J tit In ji i ~ J .lit iJ Pol lli ,}~ H ~ I:i J Ii If t~! IIi d; ,~ ~ illl ! ili I' !Ii lli!~! II ,UI" I m If lit !If" !jU "Ii I.i ] iii li lu .:.1 lilt 1,1 - ~t1t .h~~~ J! n" diJ ilfl .. i S! ~ I J .!I. I I" t1J cl ... _ .... III ~ . ... .. :'> P C"' - ;I ~ I t :P "Ill &~il j H~ f ID ., '" C = C .... I!I .. ~ & 5 ~ I J ! ~~ 51, j :~1i -:.~~ ...!l DtfX..... - ..., .....;tlto 3i!li~ i & d I , ".""'" t i i . sg~ u..::o i~~ qU hEll ., .- ., c cl ~ I!I t!L isl~ ~In .. ~~ I u.:_ i-l]y:!Z 9 I -"' ~ n ~ + +' a. -... 8 .II I I .all 0-.1 I .. I I TI'tlf\llllSf . . ~ = ~ I!I !\ HV17/1!r7 11: 14 NO. 241 002 '..,; '-..' Cl' ~-- tl~ ~!!!!k~.~~~~~i~~~:5!~~~ . , www.mortonbUlldings.com CWfice:76~~-3939 Fax: 7631295.3555 City of MonticeUo 18' lC 9' x 18' gabled roofparksheltet . 4/12 foof pitch . .016" thick ribbed steel ceiling complete · 3- member #1 southern yellow pine laminated columns wrapped with Cedar laminates · 26 gauge roof steel fastened with atainless steel screws . Kynar 500 paint top coat on steel · All construction by Morton Buildings company employed, trained & in!lW'ed crews · Includes port-a-potty fees & dumpster for continuous site clean up Total investment including all materials, labor, freight, tax & builders risk insurance: S 6,927.00 OptiOllSl · Add 4" concrete floor complete with aprons ( 24' x 24' slab) $ + 2,082.00 · Convert to wood ceiling ( price will vary dependent upon wood Species & style Budget $ + 1,366.00 Rich Rothstein Morton Buildings Inc. 113 Thomas Park Drive Monticello, MN. 55362 (763) 295-3939 EXcellence - Since 1903 111/1''''/l:f''' 11:4d NU.~4d t.I~ MORTON BUILDINGS 0".... p THIS IS NOT THE ACTUAL SIZE OF THE QUOTED SHELTER THIS DRAWING IS A SAMPLE OF WHAT THE SHELTER WILL LOOK LIKE ,,... . WI rAsa. ,.. 'I'M. ,. 'MaA ,.. ~ s . .:. . en I ;.... ~ I-tlltr r-IIIII/I 17'-9' I I r----- ~ . J I I I I I I I I I I ~ · 1 L_____.J I .,... NCIJI-__ ~ HJIWlOS 17'-9' ~ ~ , ~.~~ I ,~ .~ '-tOllr '-411/1' M.IIIfC ICJCitlr ,'-4" ~ s , .. . '" I ;.... ~ AERIAL VIEW OF WEST BRIDGE PARK http:-"] .56.99 .2g. 84,servlet' COITI. esn, es:i:na:,.~srimaD'!Servi ceName=CuslOmP arcel& Cllen:. < 8,'23/200 '7 1 PARKS COMMISSION MINUTES 8/23/20071 '-.1 ~.,. ,~. !.'. ...~~ , ,~\ design to the one at Ellison Park. Parks Commission cautioned that the placement of the gazebo should not interfere with the sliding hill. Added items: Comprehensive Plan Update: City staff has received and reviewed the first draft of the plan. Staff comments have been forwarded to the consultant who will be incorporating them into a revised draft. YMC4: Tom Pawelk is attending the meetings of the City and Wright County on the acquisition of the property. A tour for local state representatives has been scheduled for September 7, 2007. It is hoped that the tour will result in some state funding for the project The Parks Commission was informed that the City and County are passing resolutions asking that this project be included in the state bonding bill and that an appropriation be made by LCCMR (Legislative-Citizen Commission' on Minnesota Resources). Since negotiations are still taking place, limited information can be provided. Tom Pawelk felt it would be known by spring of 2008 what, if any, funding the state will provide. Shelter at West Bridge Park: Tom Pawelk noted that a change was made in the design of the proposed shelter. He explained that the double tier shelter originally proposed had some safety issues because of children climbing up on it. Instead they are proposing a 16' x 16' shelter from Flanagan Sales at a cost of $12,000. Of this amount $10,000 has been budgeted and the remaining $2,000 is proposed to be taken from the landscaping account. This item will be going before the Council on August 27, 2007. RICK TRAVER MOVED TO APPROVE THE PURCHASE OF THE 16' X 16' OPEN AlR SHELTER FROM FLANAGAN SALES USING THE FUNDS BUDGETED WITH THE REMAINING BALANCE TO COME FROM THE LANDSCAPING ACCOUNT. NANCY MCCAFFREY SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2008 Prioritization Exercise: Tom Pawelk would like to see the tree planting program continued. He reported that the Lions have asked about getting a security system at Pioneer Park. The Lions would contribute towards the cost of the system. Tom Pawelk also felt the security system at West Bridge Park should be upgraded. 12. Adiourn. NANCY MCCAFFREY MOVED TO ADJOURN AT 6: 10 P.M. RICK TRAVER SECONDED TH E MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 4 Council Agenda -10/22/2007 17. Review of research on landscape buffer/screeninl! options River City Lanes. (B.W.) A. REFERENCE AND BACKGROUND: On September 24,2007 the City Council directed staff to review the River City Center site to see what could be done to provide additional headlight screening for the residents of Groveland 4th Addition that live directly behind River City Center. In response to Council's direction the Public Works Director and City Engineer visited the site and have determined that the only treatment that would provide immediate headlight screening would be to construct a privacy fence between the parking stalls on River City Center's site and the rear yards of the homes they are facing. Additional landscaping would not provide immediate benefit to the home owners unless the landscaping units were planted side by side and thinned out as they grew, which would be cost prohibitive and labor intensive. Staff is currently obtaining quotes for the cost of constructing wood privacy fencing along the required property line between River City Center and the affected residents and will present this information to the Council at the first Council meeting in November. In addition, staff is contacting the owners of River City Center to discuss their willingness to participate in the cost of constructing the required fencing since their business is the source of the problem. This item is merely intended to update the Council on the action staff is taking to address their direction therefore no action is required at this time. B. SUPPORTING DATA: None. '" '" >-';1> ~ :o::r: tJ m 00 <<" , , ~ ~ '0 "-Ul 0 ........ 0 >-' <<ITH 00 ;I> ~ ,,;I> "''' ........ , CT "-0 CO '" '" << Q "'0 tIlCT "'''' '" '" Ul 00 ~~ 00 , 0 m ~~ ,,~ 00 H c:: H e "" ...,..., tJ '" m mCT , , " Ul ~ ~. ...,..., CT >-' 0 "'w ~. 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REFERENCE AND BACKGROUND: Following the successful referendum approving construction of a telephone exchange, Council approved moving ahead with the engineering RFP and announced a contest inviting city residents to submit possible names for the business entity for the City fiber optics system. Name selection is taking place at this time for several reasons: we need a name for the business entity for the financing package and we need a name for marketing the fiber optics system, which will begin in the near future. The contest was publicized through mailings, on the website, and with flyers posted in various sites. We-received about 25 entries as of the October 8th deadline. Lynne Dahl- Fleming headed up the selection team consisting of four other members. Through a selection process, they narrowed the list down to seven possibilities. This list was presented to the City Fiber Optics Committee on October 18th. After much discussion, the Committee arrived at a consensus to select from a combination of names that included the words: fiber, net, and/or communications along with the city name (Monticello). After studying various combinations, the group decided unanimously on the name of "FiberNet Monticello." e We felt that it was important to use the word, "fiber" in the name as fiber optics will be a unique characteristic of our system. The word, "net" symbolizes the network of fiber optics services to every home and business. We also felt it was necessary to have our city name, Monticello, attached to the business. It will provide needed identification of the business for marketing and public relations. The name, FiberNet Monticello, has been reserved with the Minnesota Secretary of State's office and web domain names have been locked in for the business. If this name is approved by Council, the person that submitted a name most closely related to FiberNet Monticello will be awarded the prize of a free year of internet service when the City's business becomes operational. B. ALTERNATIVE ACTIONS: I. Approve "FiberNet Monticello" as the name of the business entity for the Monticello fiber optics system. 2. Select and approve a different name for the business. 3. Do not approve a name at this time. e Council Agenda - 5/14/07 C. STAFF RECOMMENDATION: e It is the recommendation of the City Administrator and the City Fiber Optics Committee to approve the name, "FiberNet Monticello" as the official name for the City fiber optics business entity. Utilizing a combination of names submitted through the contest, the City Fiber Optics Committee deliberated and came up with this name for the business. For the reasons stated above, we fully support this recommendation. D. SUPPORTING DATA: None. e e e e e Council Agenda- 10/22/07 SJ. Consideration of approvinl! Fiber Optic Co-location Al!reement. (C.S., T.K.) A. REFERENCE AND BACKGROUND: The City of Monticello has an opportunity to partner with AGL Consulting for fiber optic capacity that would provide the City's network with connection to the major Internet carriers in downtown Minneapolis which are located in what is known as the 51 I building. AGL Consulting has fiber located at Interstate Highway 94 running directly to the 5 11 building. This would provide the City with its connection to the fiber bandwidth needed for our proposed fiber optic network. The City is asking the Council to approve the proposed contract with AGL Consulting under which the City would receive from AGL Consulting the use ofthe fiber optic capacity on AGL's lines to Minneapolis. This connection would offer the capability to serve the City's needs and provide the means to deliver needed bandwidth for a community wide fiber optic network. In return the City will provide a small area in City Hall to temporarily house a shelffor fiber optic equipment owned by AGL. That equipment will be relocated to the head-end building which will be constructed to house network equipment as part of the larger fiber optic network. This contract calls for the City to place conduit and run fiber from City Hall to Interstate 1-94 to reach AGL fiber and access the interconnection point. Without this agreement, the City would need to find another resource to deliver broadband capacity for our fiber optics network. This is an exceptional opportunity for the City to ensure that the needs for its anticipated fiber optic services can be met, and it is an opportunity that should be acted upon during the current construction season. This should also help secure a more advantageous financing rate for our bonds. The City has an estimate from Michels Communications to install the conduit and fiber cable from the interconnection point on 1-94 to city hall at a quote of approximately $33,500 which includes splicing at both ends. It is recommended to utilize Michels Communications to complete the work necessary for the interconnection. Eric Graning from Michels Communications will apply for the necessary state permit as soon as Council approval is granted. He proposes to complete the work before winter, starting with work at city hall and ending at the state right-of-way when the permit is secured. These costs are included in the $90,000 allocation approved by Council earlier this year and are reimbursable from the bond proceeds. AGL Consulting is owned by Mr. Fazil Bhimani. The company owns dark fiber in numerous locations around Minnesota and provides varied fiber optic services to numerous public entities. In addition to City work required as part of the agreement, AGL Consulting will take care of the actual connection between the fiber cable to be installed and the point of access controlled by AGL Consulting. Any additional costs will be shared between the City and AGL Consulting at a total price expected to be no greater than $2,500 (city share would be $1250). Council Agenda - 10/22/07 B. ALTERNATIVE ACTIONS: 1. Part A. Approve the agreement with AGL Consulting to provide a fiber optic connection to the 511 Building in Minneapolis with the City providing a location for fiber optic equipment. e This alternative, if selected, would be governed by the provisions in the agreement and be in place for a minimum of fifteen years with automatic renewal unless the agreement is terminated. Part B. Award the contract for the interconnection as quoted in Route #2, with 36-count fiber optic cable, to Michels Communication at a cost not to exceed $35,000. 2. Do not approve the agreement or award the contract. C. STAFF RECOMMENDATION: It is the recommendation of the City Administrator and the City Fiber Optics Committee that the City enter an agreement with AGL Consulting to provide a fiber optic connection to the 511 Building in exchange for an area that AGL can house some fiber optic equipment. It is also recommended to secure a contract with Michels Communication to complete the work for the interconnection as noted in the co-location agreement. The ability to secure this agreement and complete the work before winter will benefit both our financing requirements and proposed timeline to begin offering services within 18 to 24 months. The access to the needed broadband capacity in exchange for equipment location is an extremely good offer. It is becoming quite difficult to secure dark fiber to reach the 511 Building in Minneapolis. Other options could become quite expensive and may not provide the capacity we achieve with this agreement. e D. SUPPORTING DATA: Copy of proposed agreement with AGL Consulting. Copy of quotes from Michels Communications. e . . . AGREEMENT BETWEEN CITY OF MONTICELLO AND AGL CONSULTING This agreement, amendments and supplements thereto subject to the laws of Minnesota, is between City of Monticello, Minnesota (hereinafter "CITY"), AGL Consulting, located at 2790 Quebec Court, Little Canada, MN 5517 (hereinafter "AGL"). WHEREAS, the CITY is desirous of obtaining fiber optic capacity, and WHEREAS AGL is desirous in obtaining space for fiber optic equipment to serve the CITY and other entities Accordingly, in consideration of the mutual promises set forth below and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: 1. RESPONSIBILITIES: The CITY shall: A. Provide a secure environmentally controlled space and power in City Hall to house fiber optic equipment by AGL. The space shall be accessible 24 hours a day, seven days a week in the event access is needed for repair purposes. B. Provide a contact point (or phone number) that AGL can call for access to the space. C. Be responsible for any fiber optic electronics needed to utilize the fiber capacity provided by AGL. D. Construct a fiber optic cable connection from City Hall to Interstate 94 for access to existing fiber owned or leased by AGL for a term at least as long as the term of this agreement. As part of the construction, an empty conduit (I and \4") shall be constructed for maintenance and future use by the City. This fiber optic cable connection is subject to inclusion in the fiber to the home network design to be completed by the City in anticipation of the build-out of the fiber network in the year 2008. E. The City agrees to provide AGL use rights to the fiber optic cable (minimum of24 single-mode fiber strands for AGL use) connection from City Hall to Interstate 94 for the term stated below in return for the ability of the City to use capacity on the existing owned or leased fiber of AGL to carry higher capacity traffic with fiber electronics to be provided by the City from the City Hall to Interstate 94 and onward to the 511 building, Suite 261 in Minneapolis, (511 11th Ave., Mpls, MN). F. The City shall coordinate with AGL on placement of hand-holes and slack fiber cable coil on the fiber route connecting City Hall and the 1-94 interconnect point. AGL shall: A. Provide fiber optic capacity to the City from City Hall to the 511 building, Suite 261, in Minneapolis (511 11 th Ave., Minneapolis, MN). B. The capacity provided shall be in the form of a gigabit wave length reserved for City use which will enable the City to use capacity to carry high capacity traffic from City Hall to the 511 building, Suite 261, in Minneapolis (511 II th Ave., Minneapolis, MN.,) with fiber electronics provided by the CITY. . . V. . C. Additional fiber capacity within the term of this contract (15 years) shall be provided to the City when and if the gigabit wavelength between City Hall and the 511 building is not sufficient to meet City needs at the price of$2,500/month/gigabit on three year term. However, if the City's increased need is set out at the time of potential renewal of the contract the parties may agree on some further terms of exchange that would enable access to the additionally needed fiber capacity that shall be open to negotiation at that time. II. CHARGES: The following charges shall be paid by the parties: A. The CITY shall pay for the one time construction cost of the fiber cable from City Hall to the interconnect point on Interstate 94 and the cost to interconnect to the 1-94 fiber. The cost for the fiber cable construction is estimated at below $55,000 plus applicable taxes. Cost for interconnection to the 1-94 fiber shall be equally shared by the parties. The CITY may choose to spread the payments over three to five years. Ifthe CITY chooses to spread the payments, the annual payment shall be mutually agreed to by the parties based on the cost of financing the payment. B. AGL shall pay for maintenance (Gopher One Call and break and fix) of the fiber for the first year of the Agreement. The City shall assume maintenance responsibility after the first year as part of maintaining the citywide fiber currently being planned. C. The City shall be responsible for any cable line relocation cost after headend and line construction is completed. Relocation costs for the fiber optic equipment belonging to AGL are the responsibility of AGL. D. The City shall be responsible for procuring any services (e.g. internet, voice) it uses and any charges associated with it including any charges to interconnect to service providers the CITY selects at the 511 Building, Suite 261 in Minneapolis. II. TERM OF CONTRACT AND RENEWAL. The term of this agreement shall be for fifteen (15) years) and shall become effective when both parties have signed the agreement. Prior to 180 days before the Agreement expires, either party may give notice not to extend the contract absent which the agreement shall be automatically extended for successive two year periods. III. CAPACITY USE. The CITY may use the fiber capacity for its internal use and for providing any services it is legally allowed to provide to residents and businesses of Monticello as well as to residents and businesses in other locales as it may contract to do. In the event that the City would contract to provide services in a locale which has pre-existing contracts with AGL for fiber transport, or that AGL would contract to provide transport services for a locale which has pre-existing contracts with the City for services to homes and businesses, then the City and AGL shall attempt to find a mutually acceptable solution by direct negotiation, and failing that by mediation. The City shall not resell transport capacity only by itself but may use it to transport services it provides. IV. CITY'S AUTHORIZED REPRESENTATIVE. The CITY'S Authorized Representative for the purposes of administration of this contract is the City Administrator. AGL'S Authorized Representative for the purposes of administration of this agreement is the President. ASSIGNMENT. Neither party shall assign nor transfer any rights nor obligations under this contract without the prior written consent oflhe other party which shall not be unreasonably withheld, denied, or conditioned. 2 . . . VI. AMENDMENTS. Any amendments to this contract shall be in writing, and shall be executed by the same parties who executed the original contract, or their successors in office. VII. LIABILITY. Each party shall indenmify, save, and hold the other, its representatives and employees harmless from any and all claims or causes of action, including all REASONABLE attorney's fees incurred by either party, arising from the BREACH OF THIS CONTRACT. This clause shall not be construed to bar any legal OR EQUITABLE remedies the either party may have for failure to fulfill its obligations pursuant to this contract. If either part damages the other parties facilities, causes interruption of the business, or causes any other breach of this Agreement, the liability for damages shall be limited to the actual and direct costs of repair and shall specifically exclude any recovery for exemplary damages, lost business or profit, future expectation of profits, or related damages. VIII. GOVERNMENT DATA PRACTICES ACT. AGL must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the CITY in accordance with this contract, and as it applies to all data, created, collected, received, stored, used, maintained, or disseminated by the AGL in accordance with this contract. The civil remedies of Minnesota Statutes Section 13.08, apply to the release of the data referred to in this Article by either the AGL or the CITY. In the event the AGL receives a request to release the data referred to in this Article, the AGL must immediately notify the CITY. The CITY will give the AGL instructions concerning the release of the data to the requesting party before the data is released. The AGL shall comply with the Minnesota Data Practices Act as it applies to all data provided by the CITY in accordance with this contract and as it applies to all data created, gathered, generated or acquired in accordance with this contract. IX. CONFIDENTIALITY. Each party shall ensure that any and all information and documents obtained from the other party during the Term of this Agreement or any Renewal Term, and identified as being confidential information, will be held in strict confidence and will not disclosed or be used for any purpose other than a party's performance required or permitted by this Agreement, and except for disclosures to Affiliates, directors, officers, employees, advisors and agents with a bona fide need to know any such information solely for the purpose of analyzing, investigating, or evaluating issues arising under this Agreement. The term" Affiliate" shall mean any person or entity controlling, controlled by, or under common control with a party. Notwithstanding any of the provisions of Section, if either party is legally required to disclose any confidential information provided by the other party, the disclosing party shall provide the other party with prompt written notice so that the other party may seek a protective order or other appropriate remedy and/or waive compliance with the provisions ofthis Agreement. In any event, the disclosing party shall furnish only that portion of the confidential information that is legally required and shall exercise its best efforts to obtain reliable assurances that confidential treatment shall be accorded to any confidential information that is disclosed. 3 . . . X. PUBLICITY. Neither party may make any news release, public announcement, denial or confirmation concerning all or any part of this Agreement or use the other's name in sales or advertising materials, or in any manner advertise or publish the fact that the companies have entered into this Agreement, or disclose any of the details of this Agreement to any third party, including the press, without the prior written consent of the other party, except such disclosures required by law, or the rules and regulations of the relevant government agencies. XI. FORCE MAJEURE. The CITY agrees that AGL is relieved of all obligations, and will incur no liability or responsibility for any liquidated damages or any other damages contained herein, beyond payment of insurance proceeds, if the performance of any obligation is prevented or restricted or interfered with by reason of: Explosion, epidemic, hurricane, cyclone, flood, other acts of God, power failure, riots, or war. XII. JURISDICTION AND VENUE. This CONTRACT, and executed amendments thereto, shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of the Contract, or breach there of, shall be in the state offederal court with cornpetentjurisdiction in Hennepin County, Minnesota. IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby. 1. CITY OF MONTICELLO, MINNESOTA ~y (authorized CITY office signature) Title Date: 2. AGL Consulting the contract on behalf of AGL as required by applicable articles, by-laws, resolutions, or ordinances. By (authorized signature) Title Date 4 . . . :~ CORPORATION MICHELS COMMUNICITIONS 2641 Deadrick Ave S.E. . Buffalo, MN 55313 763-682-8997' Fax 763-682-3312 www.michels.us October 19, 2007 RUvMWtefllcl City of Monticello Attn: John Simola 909 Golf Course Rd. Monticello, MN 55362 . RE: Bid for Fiber Optic Cable and Conduit (Revised) Dear Mr. Simola: We here at Michels Communications would like to thank you for the opportunity to bid the above mentioned project. Work to take place from Sandberg Rd. to 501 Walnut Street Route # 2 (4190' total) · Provide and place 2- 1 y." interduct ( 4 -1 '!." under 1-94) · Provide and place 36 count fiber optic cable . Provide and place 5 vaults · Make water proof building entry · Remove and restore asphalt and concrete as needed · Acquire all permits (city engineer to design interstate crossing) . Install 8 fiberglass fiber markers Total: $ 29,746.33 · Splice 72 total fibers at 2 locations (1st location in MNDOT hand hole, 2nd location in the City Building) . Provide 1 Splice enclosure Total: $ 3,592.60 Please feel free to give me a call in our Buffalo, MN office if you have any questions or require additional information, at (763) 682-8997 or (763) 238-2325. look forward to hearing from you. Sincerely, Eric Graning Supervisor TELECOMMUNICATIONS' GAS PIPEliNE' DIRECTIONAL DRILliNG' ELECTRICAL' AGGREGATE MATERIALS SEWER, WATER & TUNNEliNG' CONCRETE' ENGINEERING' DESIGNIBUILD BROWNSVILLE, WI. SEATTLE, WA. MILWAUKEE, WI. HARRISBURG, PA. NEENAH, WI' TOPEKA, KS . GREEN BAY, WI BUFFALO, MN . CALGARY, AB "AN EQUAL OPPORTUNITY EMPLOYER" . ;a CORPORATION MICHElS COMMIIICITIOIS 2641 Deadrick Ave S.E. . Buffalo, MN 55313 763-682-8997. Fax 763-682-3312 www.michels.us October 19, 2007 City of Monticello AUn: John Simola 909 Golf Course Rd. Monticello, MN 55362 RE: Bid for Fiber Optic Cable and Conduit (Revised) Dear Mr. Simola: We here at Michels Communications would like to thank you for the opportunity to bid the above mentioned project. Work to take place from Sandberg Rd. to 501 Walnut Street Route # 1 (3550' total) . · Provide and place 2- 1 %" interduct (4 -1 %" under 1-94) . Provide and place 36 count fiber optic cable . Provide and place 4 vaults . Make water proof building entry · Remove and restore asphalt and concrete as needed · Acquire all permits (city engineer to design 1-94 crossing for permit) . Install 8 fiberglass fiber markers Total: $ 38,471.40 . Splice 72 total burns 2 locations (1S110cation @ MNDOT hand hole, 2nd location is in the City Building) . Provide splice enclosure Total: $ 3,592.60 Please feel free to give me a call in our Buffalo, MN office if you have any questions or require additional information, at (763) 682-8997 or (763) 238-2325. look forward to hearing from you. Sincerely, Eric Graning Supervisor . TELECOMMUNICATIONS' GAS PIPELINE' DIRECTIONAL DRILLING' ELECTRICAL' AGGREGATE MATERIALS SEWER, WATER & TUNNELING. CONCRETE' ENGINEERING' DESIGNIBUILD BROWNSVILLE. WI' SEATTLE, WA' MILWAUKEE. WI' HARRISBURG. PA' NEENAH, WI' TOPEKA, KS . GREEN BAY, WI BUFFALO. MN . CALGARY. AB 'AN EQUAL OPPORTUNITY EMPLOYER"