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City Council Minutes 03-22-1999 SpecialMINUTES SPECIAL 1VIEETING -.MONTICELLO CITY COUNCIL Monday, March 22, 1999 - 5:30 p.m. Members Present: Roger Belsaas, Clint Herbst, Brian Stumpf, Bruce Thielen Members Absent: Roger Carlson 2. Review mandator project listing and priaritization listing. City Administrator Rick Wolfsteller reviewed the City's vision statement/governance model and projects completed since June 1997. Deputy City Administrator Jelf O'Neill noted that the project listing included items from 199' as well as new items for 1999. Mayor Roger Belsaas suggested that Council review the staff initiatives and mandatory project list and then meet again to discuss specifics. He also directed staff to review the budget and note where expenses can be reduced, perhaps by phasing in some projects, as he would not support a tax increase for the year 2000. Council discussed the 5-year capital improvement plan, along with currently budgeted projects. "I'hcy suggested that staff list which projects have been started, what percent of the project has been completed, how the project was financed, and whether grant funds are available. Short- and long-term road maintenance was also discussed. Public Works Director John Simola estimated the cost for improvements to the core city to be $1 million and $1.5 million for the Hillcrest area, which would be funded through bonds and assessments. He noted that in the past, the City assessed 50% of street improvements to benefitting property owners. City IJngineer Bret Weiss added that many cities assess no more than 25% due to legislation requiring that "benefit" be shown for street improvements. He suggested that the City create a policy far assessments rather than assessing project by project. In addition to assessing the projects, he noted that the City could apply for 100% fiYnding for state aid road improvements and use any remaining funds for oversizing, etc. Mayor Belsaas added that the public works department should have acity-wide street layout showing projects to be completed. Council also discussed the City's use of consultants for services such as legal, engineering, planning, financing, wastewater treatment plant operations, etc., and whether it would be more efficient to hire staff for some of these services. THERE BEING NO FURTHER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO ADJOURN THE SPECIAL MEETING. Motion carried unanimously. 1~ K oty Deputy City Clerk