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Police Advisory Commission Agenda 07-22-1998 . . . AGE1'\DA REGL"'LAR ME"TlNG - MONTICELLO POLlCE COMMISSION Wednesday, July 22, 199R-7 p.m. Members' Liz OeMarais, David Gerads, Bridget Baldwin, Brian StumpL Brad Fyle 1. Call to order. 2. Appmval of minutes of the meeting held February 18. 1998. 3. Considerat;on of reviewing the presentconlraCl level of service and recommendations for budgelyear1999. 4. Adjournment. . . . MINUTES MONTICELLO POLICE COMMISSION Wednesday, February 18, 1998 - 7 PM Members Present: Dave Gerads, Liz DesMarais, Brad FyIe, Chief Deputy DOll Lindell, Deputies Steve Quill and Stewart Wirth Members Absent: Brian Stumpf, Bridget Baldwin Auuroval of minutes. The minutes of the regular meeting held October 1, 1997, were approved as presented. Consideration of election of officers and review aonointments to advisory committee. The tenns of commission members Baldwin and Gerads expired December 31, 1997, and it was noted that the City Council had recently approved re-appointment of these individuals w another three-year term. Mr. Gerads suggested that the City determine if there are any other individuals interested in serving on the commission, as he would be willing to step down from his position if there were others interested in serving. It was the consensus of the commission that an advertisement would be conducted to see if anyone was interested. It was also a consensus that the current slate of officers, consisting of Liz DesMarais as Chairman, Brian Stumpf as Vice-Chairman, and Rick WolfsteUer as Secretary, continue until the next meeting. Discussion on increa.~d incidents of theft in Industrial Park areas. Joel Abraham of Remme Ie Engineering had recently expressed concerns to the City Council over an increasing number of incidences of theft oftheir recycling materials placed outside at their business. Upon further investigation by the Sheriffs Department, it was noted that Remmele Engineering had suspicions that theft of their recycling materials was occurring and that the Sheriffs Department was not necessarily promptly notified of these suspected thefts. The Sheriffs Department is communicating with Remmele officials and is working on increasing surveillance in the area and will be providing suggestions to various businesses on how they can improve and deter future thefts. In reviewing the statistical data from the Sheriffs Department, it does not appear that there is an increasing level of problems in the area; and now that the Sherifi's Department is aware of some concerns industries have in the area, they will be better able to work with the businesses to deter future crime. Pagel ~ . . . Police Commission Minutes - 2/18/98 Consideration of reviewimt draft cony of the School Boulevard traffic study. Commission members reviewed a copy of the School Boulevard traffic study that was authorized by the City Council in October 1997. The initial request came about because of a Police Commission recommendation to have the City Council consider a four-way stop sign at the intersection of School Boulevard and Fallon Avenue. The report authorized by the City Council studied the traffic patterns along the entire route of School Boulevard from Highway 25 to County Road 118 and made recommendations in a number of areas, but primarily noted that a four-way stop sign was not warranted at the intersection of Fallon and School Boulevard and that also in the future when traffic volumes increase along Oakwood Drive, Oakwood Drive should have the stop sign and the stop sign on School Boulevard should be eliminated. Chairman DesMarais still felt that as the traffic increases in the area because of the high school being constructed, traffic movement would be safer with stop signs along School Boulevard. Commission member Gerads also indicated that originally he thought School Boulevard should have stop signs to control traffic; but after reviewing the report, he would concur with the reco=endations of the traffic engineer. Commission members also discussed and suggested that the report also include a recommendation to install a pedestrian crosswalk on the south side of School Boulevard across County Road 117 (Oakwood Drive) and that rumble strips be considered along Fallon Avenue and in th€ future along County Road 117 as an advance warning of an impending stop sign. With those recommendations, the Police Commission recommended the study be forwarded to the City Council for reV1€W. DillCU!;sion on snowmobile trail route. Deputy Steve Quill was in attendance at th€ meeting to briefly review with the commission members the effectiveness of the snowmobile trail route that was established this year through park of Monticello. Due to the unusual snow conditions this year, Mr. Quill was not aware of any major problems with the snowmobile activity in Monticello and did feel that the route established from the Highway 25 bridge crossing along C€dar Street to the railroad tracks seemed to have worked fairly well. It was noted that th€ marked trail system ended at Washington Street and the railroad tracks and that th€ City is continuing it's efforts to obtain permission from Burlington Northern for establishing the balance of the route to the County Road 118 intersection. Burlington Northern has been slow to respond to the City's request, and it was noted by member Brad Fyle that possibly a route near the Page 2 G> . . . Police Commission ~inutes - 2118/98 freeway will be easier to establish for next year if Seventh Street is extended through the St. Henry's Catholic Church parcel in that the City could establish a route along the right-oF-way of Seventh Street. The consensus was that the City should continue to obtain the necessary approval from Burlingron Northern for a trail on the railroad track right-or-way but to also consider establishing a route along the right-oF-way of Seventh Street when it is extended through the church parcel. Miscellaneous: Discussion on increasine: hour!! of coveraae - Commission members briefly discussed the idea of including in the 1999 budget funds for increasing the hours of coverage to provide for a cOIlsistent level of service as the city continues to grow. It is reconunended that during the budget process for 1999, the Commission will review the activity reports with the Sheriff's Department and make a recommendation to the Council that may include staging an increase in 1999 and 2000 to add the equivalent of another full-time officer to our contract. Discussion on school liaison officer. It was noted by the Sheriffs Department that calls for service to the Monticello schools has not declined and an officer serving Monticello can spend a lot of time dealing with issues at the school. Sheriffs Department representatives have contacted the School District in the past to see if they were willing to become involved in funding for a school liaison officer from the Sheriff's Department that would be in the school full-time. To date, the Monticello School District has not supported this concept; but as the calls for service increase, the level of service to other residents in the community is suffering. As a result, the commission supported the idea of requesting that the School Board consider involvement in the school liaison officer in the future. MEETING WAS ADJOURNED. Q~t~~ City Administrator Page 3 G . . . PoliccCorrunissionAgcnda~7/22/98 3. Consideration of reviewinl! the 1999 proposed police department budget and contract rate. (RW.) A RFFERENCEANOBACKGROlJND, With the process soon beginning on the 1999hudgel I"or the City, I asked Chief Deputy Don Lindell to provide the commission members with a report on how the current contract is \vorking in Monticello as liu a,; the hours of coverage are concerned,andlO also review with us a summary of the ~all~ lor service over the past few years. As the city continues to grow, it is assumed that we may need to look at increasing the level of service we arc receiving from the SheriW~ Department by increasing the coverage above the 24.hour-a-day coverage we nOl'ireceive. Our CIUTentcovcragc totals 9,376 hours annually, which is 14 hours aday , 7 days a week, plus an additional 416 hours eoverage on Friuay, <llld S<lturoays for 6 month softheyear plus an additionaJ 200 hours that can be sch~<.Iuk<.l<ltthediscretionofthe Sheriffs Department. Our current contract tee i~ $35.55 p~r hour for the year 1998, and the County Board has set the 1999 rate at $36.75. For 1999 this would amount to a total eOlltractofS344,568basedonourcurrentlevclofeoverage,v~sus$333,316for1998. Whil"th~Citydoesnothavea1ottosayaboutthehoL1Tlyrateor$36.75 projected for next year, we <.10 have the ability to change the amount of hours of COVer<lg~ we \vould like to receive. If the Clty i,interested in changing the munbcrofhours of service, it must notify the County Board of its intent prior to August 15 to enable the County surIicient time to plan for additional deputies if needed. Hopefully the reports and summarie.~ availabk from the Sheriff's Department ,Ifill provide the cOlmnission members with ~ome background for making a recommendatiOll to the Council as far as level of service we sbould budget for in 1999. The ~ummary or calls ror s~rvice and other reports will be provided by the Sherirrs l)epartmentWedn~~daynight. Ene]OSl1f~: !\.linutes , . . . Monticello Schools Calls For Service 1997 & 1998 The stude". population forlhe Monticello School District is approximately 3,800 students. This is more than half the size ofthe city of Monticello (7,079 popu!ation according to th 01998 estimate). The charts below list lhe calls for service furibe Monticello School District during 1997, 1998 and 1999 through 9127/99. MODticeUo ScboolsCalbforScnice 1997 School CallsjiJrService High School ]04 MiddlcSchool 53 Little Mountain 17 Pioewood 2] Total for all Schools 195 Monticello !khools Clllls for Service 1998 School Ca/l.. f;'r Service High School 112 MiddJeScbool 54 Little Mounwin 20 Pinewood 41 Total for all Schools 227 Monticello Schoob Calls forSel:VlceJanu~l, 1999. s~mber 27 1999 Schuo/ CoU!iforSerl'lce High8chool 72 Middle School 40 Little Mountain 14 Pinewood 27 Total lor all Schools 153